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BM 1997-03-05 EcDevCOPPELL ECONOMIC DEVELOPMENT PARTNERSHIP MARCH 5, 1997 MINUTES The Coppell Economic Development Partnership met at 7:00 p.m. on Wednesday, March 5, 1997 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. The following were present: Tim Brancheau, Bill Herries, Scarlett Hovland, Mary Ann Kellam, Isabelle Moro, Pat Murphy, Ron Pankey, Bill Rohloff, Doug Shaw, Gary Sieb, Bill Stearman, and Council Member Chuck Sturges. 1. Call to order Ron Pankey called the meeting to order at 7:00 p.m. 2.4 Approval of Minutes It was, noted that the February 24, 1997 special meeting minutes should be dated February 25, 1997. Also noted was that the word "then" should be "then" at the top of page 2 ,and the word "off-site" should be inserted into the sentence located in the middle of page 2. "Specifically, an off -Site sales tax generated in excess of $150,000 per year would be considered by the Partnership for rebate application, anything less would not meet favorable consideration." It was moved by Bill Stearman, seconded by Ron Pankey that the minutes of February 5, 1997 and February 24, 1997 be approved with the minor amendments. The motion passed unanimously. 3. Review proposed Economic Development Partnership Bylaws Gary Sieb presented the Partnership with the current bylaws. After considerable discussion revolving around the bylaws, the following changes were amended. 1. ARTICLE III, SECTION 1:SUBSECTION "D" The Coppell City Manager, Coppell Director of Planning & Community Services, the President of the Chamber of Commerce and any other appropriate person shall be non-voting ex officio members of the Partnership. 2. ARTICLE V, SECTION 1:SUBSECTION "1C' The Partnership will consult with any potential or existing business requiring assistance in the preparation of a business plan or any other assistance needed for their satisfactory relocation, expansion, or retention. 3. ARTICLE V, SECTION 1:SUBSECTION "L" The Partnership will maintain contact with economic development allies in the metroplex and the State of Texas. Visibility for the City will be maintained through attendance at economic development professional association meetings, conference, etc. Written reports shall be included in the monthly activities report provided to the City manager. (This sentence to be deleted) 4. ARTICLE V, SECTION 1:SUBSECTION "m" The Partnership will keep the City Manager informed of major activities. a full report of all economic development activates will be provided monthly to the City Namaqer, includinq any and all economic development inquires. (This sentence to be deleted) 5. ARTICLE V, 88CTION 1:8U88ECTION "N" maintain a liaison relationship with the Texas Department of Commerce. ((Subsection "N" to be completely deleted) 6. ARTICLE V, SECTION 1:SU88ECTION "O" The partnership will insure the maintenance of a statistical data base for use in responding to economic development inquiries. 7. ARTICLE V, SECTION 1:SUB8ECTION "P" The Partnership will insure the maintenance of an inventory of land sites and available facility space including building specifications and contact persons. 8. ARTICLE v, SECTION 1:SUBSECTION "Q" The Partnership will develop marketing materials for the City. (Subsection "Q" to be completed deleted) -2- 9. ARTICLE V, SECTION 1:SUBSECTION "R" The Partnership will develop an overall economic development plan for the City. (Subsection "R" to be completed deleted) 10. ARTICLE VI, SECTION 1:SUBSECTION "B" Naintain a close and coordinated working relationship with other economic development allies in order to increase awareness of Coppell's economic development efforts. (Subsection "B" to be completed deleted) 11. ARTICLE VI, SECTION 1:SUBSECTION "C" Create and stimulate public interest in economic development activities of the City. (Subsection "C" to be completed deleted) It was then moved by Ron Pankey, seconded by Bill Stearman the amendments be accepted and rewritten into the present bylaws. The motion carried with five for and one opposed. 4. Update on Current S Potential Coamercial/Industrial Developments Gary Sieb informed the partnership that Derse Exhibits has made a decision to locate in Coppell at the N8 corner of Creekview and Royal Lane. Derse plans to complete the wove by the end of the year. Bill Harries made a suggestion that a five to ten year spreadsheet be prepared showing impact of tax abatements revolving around various businesses located in Coppell. Isabelle Moro will present this to Chad Beach, Asst. Finance Director of the Tax Department. 5. Status update on the development of Home Page for Coppell Isabelle Moro presented a letter and questionnaire to the Partnership that will be sent to current businesses in Coppell surveying for the Coppell Web Site. She also presented a letter to be sent to landlords in Coppell to help with retention of businesses. Bill Harries suggested that the Partnership not only be in touch with landlords, but felt it also important to be in touch with the businesses themselves. Mary Ann Kellam shared that the Chamber continues to maintain contact with existing and new businesses. Discussion followed around the Partnership working with the Chamber for business retention and that the Partnership stay knowledgeable of the businesses that exist in Coppell. -3- 6. Coppell video Script Gary Sieb reviewed the video script with the Partnership. Much discussion was given to ideas for further expanding and detailing the script. Some of the focal points discussed consisted of stressing the availability of large tracts of land with infrastructure. The Partnership would like to see more emphasis on the business side of Coppell, rather than quality of life , with the possibility of viewing the inside of a distribution center. It was also felt that the City Staff needs to be addressed rather than giving all responsibility and/or credit to the Partnership. Sensitivity was discussed in focusing on the DFW airport and the school system. The consensus was that the airport is a very important draw to Coppell and needs to be advertised. Isabelle Moro will locate the advertising slogan used in the past to represent the advantages of the DFW airport being so accessible to Coppell. The school issue is delicate due to the fact that some neighborhoods are in the Carrollton Farmers Branch School District, the suggestion was made that Coppell Independent School District should not be used and an alternative may be "all" Coppell schools. Medical services were also discussed in that Coppell is not equipped to handle emergencies or traumas, the suggestion was wade to make a general statement regarding health services in the area. 7. R*viow of membership Literature on Dallas Area sconomica Development Associations for sconomiec Development Partnership members Iten was tabled for discussion at the April 2, 1997 meeting. Ron Pankey invited the members of the Partnership to the Commercial Real Estate Women (CREW) session to be held on March 13th between 5:00 - 7:04 p.m. at the Grand Kempinski Hotel. 8. Update on the Current Legislative Session pertaining to school Property Tazes Doug Shaw led a discussion on what effect the legislatively proposed school property taxes might have on the Coppell School District. If passed we would lose five to six million dollars a year. Also, with this plan, it could affect the Robin Hood program,, which could mean as such as a ten million dollar loss. Doug urged the Partnership along with the citizens to be involved in this issue by contacting our Representatives. Mary Ann Kellam suggested the possibility of advertising this in the Chamber Newsletter and elsewhere. 9. General Discussion and Other Business With no further business to discuss, it was moved by Ron Pankey, seconded by Doug Shaw that the meeting adjourn. By unanimous vote, the meeting was adjourned at 8:45 p.m. -4- NOTICE OF MEETING COPPELL ECONOAHC DEVELOP' Wednesday, March 59 1997 Meeting Time: 7:00 p.m. (Open to the Public) Meeting Place: 2nd Floor Conference Room Coppell Town Center 1337 Notice is hereby given that the Economic Development Partnership will meet in regular session on Wednesday, March 5, 1997 at 7:00 p.m., in the 2nd Floor Conference Room at the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The purpose of the meeting is to consider the following items: Item 1: Call to Order Item 2: Approval of Minutes: February 5, 1997 and February 1997 Item 3: Review proposed Economic Development Partnership Bylaws (Sieb) Item 4: Update on Current & Potential Commercial/Industrial Developments (Sieb) Item 5: Status update on the development of Home Page for Coppell (Moro) Item 6: Coppell Video Script (Sieb) Item 7: Review of Membership Literature on Dallas Area Economic Development Associations For Economic Development Partnership Members (Pankey) Item 8 : Update on the Current Legislative Session Pertaining to School Property Taxes (Shaw) Item 9: gyral Discussion and Other Business Adjournment CERTIFICATE I certify that the above notice of meeting was posted at 5:00 p.m. on the bulletin board at the Town Center of the City of Coppell, Texas, on Friday, February 28, 1997. Scarlett Hovland, Senior Administrative Secretary k