The URL can be used to link to this page

CP 2010-06-08 NOTICE OF CITY COUNCIL MEETING AND AGENDA JUNE 8, 2010 JAYNE PETERS, BOB MAHALIK Place 2 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5 BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6 MARSHA TUNNELL, Place 4 KAREN HUNT Place 7 CLAY PHILLIPS, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:30 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, June 8, 2010, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag060810 Page 1 of 4 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. West of Belt Line Road and north of Dividend. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Economic Incentives for Neighborhood Commercial Properties and Old Coppell Projects. B. Discussion regarding the Community Health and Wellness Initiative. C. Discussion regarding potential alcohol sales at Oakfest 2010. D. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Citizens' Appearances. 8. Consider approval of a proclamation congratulating Jasmine Morgan on her appointment to West Point Academy, and authorizing the Mayor to sign. 9. Consider approval of minutes: May 25, 2010. 10. PUBLIC HEARING: Consider approval of Case No. PD-209R3-C, TownOaks Centre, a zoning change request from PD-209-C (Planned Development-209-Commercial) to PD-209R3-C (Planned Development-209 Revision 3-Commercial), to allow covered parking spaces and an enhanced entrance in the rear of the building on 8.6 acres of property located at the southeast corner of Sandy Lake Road and Denton Tap Road. 11. Consider approval of the Willow Park, Final Plat, a final plat to establish the street names, development pattern and lot layout for 24 townhouse units and three (3) common area lots on 3.81 acres of property located ag060810 Page 2 of 4 ITEM # ITEM DESCRIPTION approximately 337 feet east of S.H. 121 along the north side of Coppell Road. 12. Consider appointments to Council Committees. 13. City Manager's Report. A. Project Update and Future Agendas. 14. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. 15. Necessary action resulting from Executive Session. Adjournment. ____________________________________ Jayne Peters, Mayor CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this _________ day of _________________, 2010, at __________________. ____________________________________ Libby Ball, City Secretary ag060810 Page 3 of 4 ITEM # ITEM DESCRIPTION DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag060810 Page 4 of 4 KEY TO COUNCIL GOALS ICONS COPPELL VISION 2030 Sustainable City Government • Excellent City Services with high level of Customer Satisfaction • “Green” City Operations and Facilities • Excellent and Well-maintained City Infrastructure and Facilities • Top Quality City Workforce • Financial Resources to Support City Services Business Prosperity • Retention and Attraction of Businesses that generate revenues for the City • Major Retail and Top Quality Business Office Park along I-635 and SH 121 • Old Coppell as a Small Town Village • Community Commercial Centers • House Offices and Home-Based Businesses Community Wellness and Enrichment • Community Gathering Places • Recreation Programs and Services for all Generations • Expand Cultural Arts Amenities and Opportunities • Residents’ Wellness and Longevity • Community Education Programs and Support of Top Quality Schools • Multi-Use Trail Systems Connecting the City Sense of Community • Residents and Businesses Engaging and Contributing to the Coppell Community • Strong Community Events and Festivals • New Residents Welcome and Involved • Effective Community Partnerships • Future Civic Community Leaders’ Development Special Place to Live • Quality Housing for Family Generations • Beautiful Green City • Revitalizing Neighborhoods • Mobility within Coppell • Easy Access to Dallas-Fort Worth Regions AGENDA REQUEST FORM DATE: June 8, 2010 ITEM #: ES-2 EXECUTIVE SESSION A. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. West of Belt Line Road and north of Dividend. Agenda Request Form - Revised 02/04 Document Name: %exsessn AGENDA REQUEST FORM DATE: June 8, 2010 ITEM #: WS-3 WORK SESSION 3. Convene Work Session A. Discussion regarding Economic Incentives for Neighborhood Commercial Properties and Old Coppell Projects. B. Discussion regarding the Community Health and Wellness Initiative. C. Discussion regarding potential alcohol sales at Oakfest 2010. D. Discussion of Agenda Items. Agenda Request Form - Revised 02/07 Document Name: %wksessn MEMO Date: June 1, 2010 From: Mindi Hurley, Economic Development Coord. RE: Proposed Economic Development Incentives The 2009-2010 Council Goal Workplan identified Economic Incentives for Neighborhood Commercial Properties and Grant and Funding Options for Old Coppell Projects as two work plan items. The Economic Development Committee has discussed and suggested several proposed incentives for both of these work plan items. The suggested incentives are attached with some general criteria for qualification. After City Council has an opportunity to review and provide feedback on the suggested incentives, policies will be drafted and presented. Neighborhood Commercial Proposed Tax Incentives I. Purpose: The City of Coppell seeks to promote and develop neighborhood commercial developments through specialized incentives that encourage new development as well as rehabilitation of existing development. The development of neighborhood commercial developments and redevelopments will act as a tool for creating a sense of place based on Coppell’s unique, natural and cultural assets. This comprehensive policy for promoting new investment, physical revitalization and financial reinvestment is designed to attract visitors to Coppell, encourage preservation of existing assets and add new and exciting uses to the community. The purpose of this policy is to provide general guidelines and application instructions for proceeding through the incentive process. Assessment for financial assistance shall be on an individual basis; therefore, each incentive package will be considered case-by-case and requires final approval from the Coppell City Council or their designee. The total package of incentives is generally designed to enhance the economic viability of awarded projects. This approach will allow the City the flexibility necessary to satisfy the unique needs and concerns of each applicant and the needs and concerns of the City and its citizens. This policy does not imply or guarantee that the City of Coppell will provide tax incentives to any applicant. III. Criteria for Economic Development Incentives: Incentives shall be awarded based on the degree to which the proposed project meets the goals and objectives of the City of Coppell. All projects must meet the following minimum criteria to be considered for any tax incentives: (1) Project must be compatible with the Coppell Master Plan and character of Coppell in the sole opinion of City Council; (2) Project must meet the minimum development standards and design guidelines set forth in the Coppell Zoning Ordinance. Additional criteria are listed for each type of available incentive. Each applicant must complete the Neighborhood Commercial Incentive Application attached as Appendix B and submit a site plan package with the application. Incentives are for applicants located within the city limits of Coppell that pursue the construction of new facilities, expand existing facilities, revitalize existing facilities or purchase or enter into a long-term lease of an existing facility to locate an eligible project. IV. Available Incentives: Tax Abatements Sales Tax Rebates Fee Waivers Development Incentive Façade Grants • Exterior Façade Improvement Grants • Awning and Sign Grants • Landscape & Beautification Grants Interior Finish-Out Incentive Greenscaping Incentive Streetscape/Pedestrian Connectivity Grant Construction Materials Sales Tax Rebate Old Town Coppell Proposed Tax Incentives I. Location: For the purpose of this incentive policy, Old Coppell is considered to be any land generally located within the boundaries of the map attached as Appendix A. II. Purpose: The City of Coppell seeks to promote and develop Old Coppell through specialized incentives that encourage new development as well as preservation and rehabilitation of existing development. The development of Old Coppell will act as a tool for creating a sense of place based on Coppell’s unique, natural and cultural assets. This comprehensive policy for promoting physical revitalization and financial reinvestment in Old Coppell is designed to attract visitors to the area, encourage preservation of existing assets and add new and exciting uses to the vicinity. The purpose of this policy is to provide general guidelines and application instructions for proceeding through the incentive process in Old Coppell. Assessment for financial assistance shall be on an individual basis; therefore, each incentive package will be considered case-by-case and requires final approval from the Coppell City Council or their designee. The total package of incentives is generally designed to enhance the economic viability of awarded projects. This approach will allow the City the flexibility necessary to satisfy the unique needs and concerns of each applicant and the needs and concerns of the City and its citizens. This policy does not imply or guarantee that the City of Coppell will provide tax incentives to any applicant. III. Criteria for Economic Development Incentives: Incentives shall be awarded based on the degree to which the proposed project meets the goals and objectives of the City for Old Coppell. All projects must meet the following minimum criteria to be considered for any tax incentives: (1) Project must be compatible with the Old Coppell Master Plan and character of Old Coppell in the sole opinion of City Council; (2) Project must meet the minimum development standards and design guidelines set forth in the Coppell Zoning Ordinance. Additional criteria are listed for each type of available incentive. Each applicant must complete the Old Coppell Incentive Application attached as Appendix B and submit a site plan package with the application. V. Available Incentives: Tax Abatements Sales Tax Rebates Fee Waivers Development Incentive Façade Grants Streetscape/Pedestrian Connectivity Grant Interior Finish-Out Incentive Landscape and Beautification Grant PARKS AND RECREATION DEPARTMENT CITY COUNCIL AGENDA ITEM Date: June 8, 2010 To: Mayor and City Council From: Brad Reid, Director Re: Residents’ Wellness and Longevity, a Coppell 2030 Initiative Background: The Coppell 2030 Committee for the Community Wellness and Enrichment Strategy determined that the citizens of Coppell would like to establish a reputation as a community that values personal wellness and fitness and foster that value. A second objective of this strategy is to expand city facilities and programs with venues for personal fitness and wellness. This initiative is brought to the City Council at this time to begin the discussion about the primary critical factor for success that was identified in the 2030 Plan, to determine the city’s role and participation in promoting residents’ wellness. The degree to which the city can become involved in this strategy has a wide range and variety, from simply offering programs and services that tend to improve health, to offering weight loss, cholesterol reducing and heart healthy alternatives with incentives for improvements. Of course, the city does not desire to collect personal information about the health of community members and needs to be aware of the costs and resources necessary to implement a program operated by the city to promote these initiatives. Many communities around the nation have reacted to the recent headlines informing of the dire health situation many in our country find themselves. We hear that diabetes, heart disease, average weight and fat intake are on the rise, along with our waistlines. While, at the same time our intake of vegetables and fruit, exercise and staying active are down. Perhaps the most distressing of the statistics is that the “experts” are predicting that the current children of elementary school age could quite possibly be the first generation to have a shorter life expectation than their parents. All this is because of the personal choices that we make each day. While different communities have implemented different programs to bring awareness to this plight, one constant seems to be that a prominent figure in each of the locales has accepted the lead position and taken a stance against these headlines, with promises of better days to come. Most, however, seem to advertise a relatively short term goal such as losing a “million pounds” or “20 tons in 2010”, as a community. This likely gives the community a jolted start, but the sustainability of the program will require a complete renewal if and when the initial goal is accomplished. One obvious flaw in these efforts at encouraging weight loss as a means to health, although extremely helpful, is that health and wellness is a much more encompassing, holistic state of affairs. Having the ability and opportunity for relaxation, renewal, recreation, volunteerism, connectedness and a sense of belonging are all a part of human wellness, in whatever form we as individuals find for an outlet. The Wellness Program at the University of California, Riverside (UCR), has established a comprehensive approach to a healthy campus life. On their campus web site, they ask the question that is on everyone’s mind, “What is ‘Wellness?’” They go on to answer the question, “It is a lifestyle. A way of living that encourages good physical and mental health. It is a balanced lifestyle that includes an emphasis on the body, mind and soul.” In order to bring structure to the initiative, UCR has developed what is referred to as the “Seven Dimensions of Wellness”. “The model used by our campus includes social, emotional, spiritual, environmental, occupational, intellectual and physical wellness.” The city of Coppell can have some influence over many of these “dimensions” and currently offers an abundance of services and programs which focus on promoting a well and healthy community. Staff has reached out to a few companies who claim to offer services to begin a city-wide wellness and health initiative in various cities around the country. They develop web sites with healthy recipes, workout regimens and weight loss and exercise tracking software, and customize the information to each community’s individual needs. However, these companies must be very busy as they are difficult to contact and slow to respond. Another option would be to hire a staff person to coordinate a program for the city with the responsibilities of developing partnerships, bringing in outside funding, creating an interactive web site, promoting a city health and wellness program, and marketing the city initiatives to the public. Presented as a final option that has less of an impact on the budget and generates renewed interest in the facilities and services already offered is to have staff from several of the appropriate departments work together to generate a proposed “brand” for a new city-wide initiative focusing on the benefits already provided by the city, and other community entities. Perhaps the city’s Wellness Committee of city staff members could become involved in this project. This initiative would become more about how particular programs and services that may already exist enhance wellness and health, rather than creating an entire new set of programs. City Council Action requested: The big question remains, “what will be the city’s role and participation in promoting residents’ wellness?” The desired outcome of the discussion at the Work Session will be to determine the scope of this role and responsibilities. Staff Recommendation: Staff recommends that the city refocus the marketing effort of existing programs and offerings along with adding targeted classes and programs at the Aquatics and Recreation Center, Tennis Center, Senior Center and the Library that bring a renewed awareness to the community of the benefits of an active lifestyle, a healthy diet, an active mind, recreation, involvement and renewal. Introducing this new “brand” should be done by a public endorsement by the Mayor, with regular announcements and program introductions. PARKS AND RECREATION DEPARTMENT Interoffice Memorandum TO: Mayor and Council FROM: Brad Reid, Director of Parks and Recreation DATE: June 8, 2010 SUBJECT: Oak Fest 2010 – Staff Recommendation Regarding Alcohol Sales History of alcohol sales at Oak Fest In 2008, the City Council voted to sell alcohol at Oak Fest within the confines of a “beverage tent.” Staff contacted numerous alcohol vendors and had difficulty finding a vendor who was willing to pay the $1000 “alcohol vendor” permit fee, pay to obtain the proper TABC permits and gamble on an event that did not have a history of alcohol sales. At Your Service Catering was the only vendor who showed interest, and, ultimately, entered into an agreement with the City to be the sole alcohol vendor at Oak Fest 2008. Walking blindly into a relatively new event for the City - and one that was introducing alcohol for the first time – it was agreed that At Your Service Catering would be the sole “soda” vendor, as well. Despite staff’s efforts to create a warm and inviting “beverage tent,” At Your Service Catering reported that sales of alcohol were low. At Your Service Catering had one main suggestion of what might improve sales at future events – fence the entire event. The city expenses related to accommodating the sales of alcohol for the 2008 event were $8,750. This included police support, tent rental, alcohol signage and miscellaneous decorations. At Your Service Catering reported total alcohol sales of $3,475.50 (gross). At Your Service Catering over-procured the beer and wine for the event. Not knowing the demand from 3,000+ people attending the event, they wanted to be prepared, so they purchased 3,000 beers, 1,000 wine, and 1,500 sodas and bottled water, anticipating $10,000 to $15,000 in sales. Actual sales were under $5,000, so they had quite a bit of beer & wine remaining in inventory after the event. They cannot return excess to the vendor (it would be considered buying alcohol "on consumption", which is outside the rules of the TABC). From a financial standpoint, it was not a successful venture for At Your Service, given they paid a $1,000.00 vendor fee to the city, 14% TABC taxes, equipment & linen costs, and payroll, with the low sales for the event. The vendor fee represents more than 20% of total revenue, and they anticipated that it would have been closer to 10% or less to make it work. In 2009, the City Council again agreed to have alcohol service at Oak Fest. However, based on the feedback from At Your Service Catering, it was agreed that the event would be enclosed with chain-link fencing – rather than enclose the sale of alcohol in a tent. Fencing the entire event would allow citizens to purchase an alcoholic beverage and roam freely with their purchase to other areas within the venue. Numerous vendors were again contacted about being the “sole alcohol vendor” at Oak Fest 2009. Each vendor wanted to know the same thing, “What were the sales from the 2008 vendor?” Upon hearing the low sales numbers, no new vendors were interested. Knowing we would fence the event area, At Your Service Catering agreed to return as the alcohol vendor. However, at the close of Oak Fest 2009, At Your Service Catering reported lower sales numbers than in 2008. The 2009 expenses incurred by the city for accommodating the sale of alcohol were $8,931, which included police support, fence rental, alcohol signage and miscellaneous decorations. At Your Service Catering reported total alcohol sales $2,888.50 (gross), with $2,850.37 in costs, not including time booking/updating their catering software & procuring the TABC permit, so their net profit was $38.13. They felt that the distance from the band likely had some affect on sales. Because of this two year history, securing future alcohol vendors will be extremely difficult. Council Action Requested Direction to staff regarding whether or not to pursue a vendor for alcohol sales for Oakfest 2010. Staff Recommendation Low alcohol sales at Oak Fest 2008 and 2009 lead staff to have the recommendation that alcohol not be sold at Oak Fest 2010. Staff recommends that funds that were used to support alcohol sales be used on added entertainment for the entire family. AGENDA REQUEST FORM DATE: June 8, 2010 ITEM #: 7 CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager June 8, 2010 8 ✔ PROCLAMATION Consider approval of proclamation congratulating Jasmine Morgan on her appointment to West Point Academy, and authorizing the Mayor to sign. Staff recommends approval !Military Academy - 1 AR PROCLAMATION WHEREAS, Jasmine Morgan has received an appointment to West Point; and WHEREAS, Jasmine has achieved high academic success, and now will combine that with honorable service to her country; and WHEREAS, this high honor recognizes Jasmine for her academic achievement, her outstanding character, and her leadership abilities; and WHEREAS, the Coppell community is proud to claim Jasmine Morgan as a citizen, and wishes to recognize her commitment to excellence which has led to this appointment. NOW, THEREFORE, I, Jayne Peters, Mayor of the city of Coppell, do hereby congratulate Jasmine Morgan on her appointment to West Point and wish her continued success in the future. IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed this _____ day of June 2010. _____________________________________ Jayne Peters, Mayor ATTEST: _________________________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary June 8, 2010 9 ✔ PROCEDURAL Consider approval of minutes: May 25, 2010. Minutes of the City Council meetings held on May 25, 2010. Staff recommends approval. %minutes cm052510 Page 1 of 6 MINUTES OF MAY 25, 2010 The City Council of the City of Coppell met in Regular Called Session on Tuesday, May 25, 2010, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Jayne Peters, Mayor Bob Mahalik, Mayor Pro Tem Tim Brancheau, Councilmember Brianna Hinojosa-Flores, Councilmember Billy Faught, Councilmember Marvin Franklin, Councilmember (late arrival) Karen Hunt, Councilmember Councilmember Tunnell was absent. Also present were City Manager Clay Phillips, City Secretary Libby Ball and City Attorney Robert Hager. 1. Call to order. Mayor Peters called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071 and 551.072, Texas Government Code - Consultation with City Attorney and Deliberation regarding Real Property. 1. Discussion regarding Northlake Property. B. Section 551.087, Texas Government Code – Economic Development Negotiations. 2. West of Freeport and south of Bethel Road. 3. West of S. Coppell Rd. and south of Bethel Road. 4. East of Belt Line Rd. and north of Hackberry. 5. North of Sandy Lake Rd and east of S.H. 121. Councilmember Franklin arrived prior to convening Executive Session. Mayor Peters convened into Executive Session at 5:49 p.m. as allowed under the above-stated article. Mayor Peters adjourned the Executive Session at 7:00 p.m. and opened the Work Session. cm052510 Page 2 of 6 WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Council Committee Preferences. B. Discussion regarding Council Retreat. C. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Pastor Jason Graves with Riverside Church of Christ led those present in the Invocation. 6. Pledge of Allegiance. Mayor Peters led those present in the Pledge of Allegiance. 7. Report by Park Board. Greg Garcia, Chair, gave the Board’s semi-annual report. 8. Citizens' Appearances. Mayor Peters advised no one signed up to speak. 9. Consider approval of the following consent agenda items: A. Consider approval of minutes: May 11, 2010. B. Consider approval of awarding Bid #Q-0510-01 "Reinforced Concrete Pavement Repairs" to Laughley Bridge and Construction, Inc. in the amount of cm052510 Page 3 of 6 $359,290.00, and approval of a contingency amount of $40,710.00, for a total award of $400,000.00 as provided for in the IMF funds; and authorizing the City Manager to sign and execute a contract. C. Consider approval of awarding Bid # Q-0510-02 to Tracon Ventures, Ltd. for the installation of the Woodridge Masonry Screening Wall in the amount of $148,250.00, and authorize the City Manager to sign and execute a contract. Action: Councilmember Hunt moved to approve Consent Agenda Items A, B and C. Councilmember Franklin seconded the motion; the motion carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the motion. 10. Presentation regarding the Coppell Nature Center. Presentation: Brad Reid, Director of Parks and Recreation, introduced Lou Duggan, who introduced Pam Graham and Terry Hoyle, and made a presentation regarding a proposed nature center. 11. Consider approval of awarding Bid #Q-0510-03 "Denton Tap & Sandy Lake Brick Paver Replacement" to Jim Bowman Construction Company, L.P. in the amount of $231,181.60, and approval of an incentive bonus amount of up to an additional $36,000 for a total award of $267,181.60, as provided for in the IMF; and authorizing the City Manager to sign and execute a contract. Presentation: Ken Griffin, Director of Engineering, made a presentation the Council. cm052510 Page 4 of 6 Action: Councilmember Faught moved to approve the awarding of Bid #Q-0510-03 "Denton Tap & Sandy Lake Brick Paver Replacement" to Jim Bowman Construction Company, L.P. in the amount of $231,181.60, and approval of an incentive bonus amount of up to an additional $36,000 for a total award of $267,181.60, as provided for in the IMF; and authorizing the City Manager to sign and execute a contract. Mayor Pro Tem Mahalik seconded the motion; the motion carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the motion. 12. Consider approval of the 2010 Parks and Recreation Master Plan. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. Action: Councilmember Faught moved to approve the 2010 Parks and Recreation Master Plan. Councilmember Hinojosa-Flores seconded the motion; the motion carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the motion. 13. City Manager's Report. A. Project Update and Future Agendas. Nothing to report. 14. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. Mayor Peters announced a charity, celebrity basketball game at CHS on May 27th at 7 p.m. Proceeds benefit the Big Brothers/Big Sisters Organization of North Texas. cm052510 Page 5 of 6 15. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell. B. Coppell ISD – Mahalik and Hinojosa-Flores. C. Coppell Seniors – Brancheau and Faught. D. Dallas Regional Mobility Coalition – Peters and Hunt. E. International Council for Local Environmental Initiatives (ICLEI) – Brancheau. F. Metrocrest Hospital Authority – Tunnell. G. Metrocrest Medical Foundation – Mahalik. H. Metrocrest Medical Services – Hinojosa-Flores. I. Metrocrest Social Services – Franklin. J. North Texas Council of Governments – Tunnell. K. North Texas Commission – Hunt. L. Senior Adult Services – Franklin. A. Nothing to report. B. Mayor Pro Tem Mahalik congratulated the Wilson Ranger Chorale on their win for 1st Division trophy at Sandy Lake Park. Denton Creek Elementary Principle, Bryan McLain, was accepted to Harvard’s “Raise Your Hand” 2010 Class of Leadership. NTH Spanish Facilitator, Lori Pierson, was one of 11 teachers accepted to the summer Language Immersion Program at Austin College. The Coppell Cowboys Spring Football game will be held on May 27th at the CHS Stadium. Finally, congratulations were offered to the Graduating Class of 2010 scheduled for June 6th in Denton. C. Councilmember Faught announced the following activities: Root Beer Float Friday will be held on June 4th; Celebration for Father’s Day will be held on June 16th; a trip to the Meyerson Center will be held on June 14th; a trip to Choctaw Casino will be held on June 28th; the month of June offers Open Play Billiards at 1 p.m.; Book Club will meet on June 21st, and an Arts and Crafts Class will be held on June 9th. Sign-ups are required. D. Mayor Peters stated a Joint Meeting in Austin will be held on May 26th between the Senate Transportation Committee and the Senate Finance Committee. E. Councilmember Brancheau announced a conference is scheduled for Charlotte, NC on the 30% Solution: 2012 and the 20th Anniversary Congress will be held in S. Korea in October. Mayor Peters also announced that the largest wind energy convention is being held in Dallas this week. F. Nothing to report. G. Mayor Pro Tem Mahalik said the Metrocrest Medical Foundation is seeking new board members, especially from Coppell. cm052510 Page 6 of 6 H. Nothing to report. I. Councilmember Franklin stated the Keyholder’s Breakfast held on April 13th was a success in raising $69,500. J. Nothing to report. K. Councilmember Hunt informed Council that NTC is offering webinars on the Economic Impact of Barnett Shale on June 1st and Transportation Advocates of North Texas on June 6th. Also, the application deadline for Leadership North Texas was May 21st. L. Councilmember Frankliln reported that President and Chair, Gary Farragh, is moving to Missouri. The incoming Chair, Bob Garza, will assume the duties immediately. Also, the Annual Golf Tournament is scheduled for October 4th at Riverchase Golf Club. 20. Necessary Action Resulting from Executive Session. There was no action necessary under this item. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Jayne Peters, Mayor ATTEST: ____________________________________ Libby Ball, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING June 8, 2010 10 ✔ PUBLIC HEARING Consider approval of Case No. PD-209R3-C, TownOaks Centre, a zoning change request from PD-209-C (Planned Development-209-Commercial) to PD-209R3-C (Planned Development-209 Revision 3-Commercial), to allow covered parking spaces and an enhanced entrance in the rear of the building on 8.6 acres of property located at the southeast corner of Sandy Lake Road and Denton Tap Road. The following condition remains outstanding: 1. The development of these improvements shall be in accordance with the site plan, elevations, carport sections and floor plan of the rear door which shall be made part of the Ordinance. On May 20, 2010, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0), subject to the above-stated condition. Commissioners Jett, Tankersley, Haas, Frnka, Sangerhausen and Kittrell voted in favor, none opposed. Staff recommends APPROVAL. @01 PD-209R3-C, TOC-1 AR ITEM # 4 Page 1 of 4 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-209R3-C, TownOaks Centre P&Z HEARING DATE: May 20, 2010 C.C. HEARING DATE: June 8, 2010 STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: SEC of Sandy Lake Road and Denton Tap Road SIZE OF AREA: 8.6 acres of property CURRENT ZONING: PD-209-C (Planned Development-209-Commercial) REQUEST: A zoning change to PD-209R3-C (Planned Development-209 Revision 3-Commercial), to allow covered parking spaces and an enhanced entrance in the rear of the building. APPLICANT: Alen Hinckley Coppell Village, LTD. 12201 Merit Drive, Suite 170 Dallas, Texas 75251 (972) 991-4600 FAX: (972) 991-7500 HISTORY: This property was originally platted into four lots in 1984. Lot 1 was platted for a restaurant pad site, Lots 2 and 4 for “strip” retail and Lot 3 for a Minyards grocery store. In March of that year, the Board of Adjustment granted a variance to the required ten-foot front yard, decreasing the landscape setback to seven feet. The applicant contended that they had already drawn the plans, etc, prior to the adoption of the ordinance requiring ten feet of landscaping and that providing the ten feet would create a ITEM # 4 Page 2 of 4 hardship (current ordinances would require a minimum of 15 feet of landscaping along street rights-of-way). Lot 1 has a long zoning/occupancy history. The building was constructed for a restaurant use (Sliders and Blues) in 1992. In 1995, the SUP was amended to permit the patio to be enclosed. To satisfy the parking requirement of this expanded restaurant use, the property owner entered into a parking agreement with the abutting shopping center to allow the use of an additional 14 parking spaces. In 2001, CJ’s Clubhouse occupied this restaurant. In April 2003, it was Kelly’s until 2007, when Bin555 occupied this building. In 2008, Council approved variances to the Zoning Ordinance including: the incorporation of metal standing seam awnings on three facades; two outdoor patio areas encroaching into the required setback areas, a monument sign to be setback ten feet from the property line, and sign variances to allowing the current occupants, Chipotle and Mooyah. In January 2005, Council approved placing this entire property under a Planned Development District to allow a revised elevation and variances to the sign ordinance including a 150- square-foot attached sign for Express Fitness, and two 63- square feet, externally-lit monument signs with variances to the setback requirements. In 2006, Staff received the initial inquiry about the construction of carports. Staff responded that the “C” district setback regulations would need to be adhered to, no formal submittal was made at that time. In April of 2008, an additional sign variance was granted through the Planned Development processes, allowing a 51.9- square-foot sign for Tuesday Morning, where a 25.6-square- foot sign would normally be permitted. This application also originally included carports, however were withdrawn prior to DRC review. TRANSPORTATION: Denton Tap Road is a six-lane divided thoroughfare built to standard within a 120-foot right-of-way. ITEM # 4 Page 3 of 4 SURROUNDING LAND USE & ZONING: North –Frost Bank and Tom Thumb shopping center; TC (Town Center) South – Braewood West subdivision; SF-7 (Single Family-7) East–Braewood West subdivision; SF-7 (Single Family-7) West– McDonalds, Exxon gas station; R (Retail) COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996 as amended, shows the property as suitable for mixed uses. DISCUSSION: This request is to permit the construction of carports to cover 37 parking spaces in the rear of the TownOaks shopping center. There is a rear entrance that currently serves a real estate office. The owner of this retail center desires to make this rear entrance and parking area more attractive to the tenants by providing covered parking as well as enhancing the appearance of this entryway. This parking area abuts an existing residential subdivision, however the existing six-foot screening wall combined with the existing vegetation will obscure the view of the proposed carports from the adjacent residences. The placement of these proposed carports respects the required setbacks and the established utility easements running parallel to the property lines, which provides an additional buffer from the abutting land uses. Three types of carports are proposed which have specifically been designed to accommodate the location and configuration of the parking spaces they are covering. The supports will be clad with brick to match the brick of the main structure, in compliance with the 80% masonry requirement of the Zoning Ordinance. The roofs are labeled on the plan to be “metal”. A clarification is needed that these roofs are to be “standing seam metal roofs” as committed to during the DRC process. The rear entryway will be enhanced with the addition of sconce lighting fixtures and a metal canopy over the door. Given that these structures adhere to all regulations of the Zoning Ordinance, will not be readily visible from the remainder of the shopping center or the abutting residences, staff is supporting this request. ITEM # 4 Page 4 of 4 RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-209R3-C, TownOaks Centre to allow covered parking and an enhanced entrance in the rear of the building, subject to: 1. Revision to the Carport Sections (Types A, B and C) to revise the labels of the roofing material from “metal” to “standing seam metal roof”. 2. Revision to the site plan to add the note “restripe parking as indicated” to the parking area in the northwest portion of the parking lot. 3. The development of these improvements shall be in accordance with the site plan, elevations, carport sections and floor plan of the rear door, as herein revised, which shall be made part of the ordinance. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. 24” x 36” Exhibit indicating Site Plan, Carport Sections, Elevation and Floor Plan of Rear Door WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING June 8, 2010 11 ✔ PRESENTATION Consider approval of the Willow Park, Final Plat, a final plat to establish the street names, development pattern and lot layout for 24 townhouse units and three (3) common area lots on 3.81 acres of property located approximately 337 feet east of S.H. 121 along the north side of Coppell Road. The following condition remains outstanding: 1. A tree removal permit will be required prior to construction. On May 20, 2010, the Planning Commission unanimously recommended approval of this FINAL PLAT (6-0), subject to the above-stated condition. Commissioners Jett, Tankersley, Haas, Frnka, Sangerhausen and Kittrell voted in favor, none opposed. Staff recommends APPROVAL. @02 Willow Pk, FP-1 AR ITEM # 5 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Willow Park, Final Plat P&Z HEARING DATE: May 20, 2010 C.C. HEARING DATE: June 8, 2010 STAFF REP.: Gary L. Sieb, Director of Planning LOCATION: 337 feet east of S.H. 121 along the north side of Coppell Road SIZE OF AREA: 3.81 acres of property CURRENT ZONING: PD-244-TH-2; Planned Development 244-Townhouse 2 REQUEST: A Final Plat to establish the street names, development pattern, and lot layout for 24 townhouse units and three (3) common area lots. APPLICANT: Owner: Surveyor: Haas Rose at Lost Creek, LLC Piburn & Partners, LLC Jason Rose John Piburn 566 Mobley Way 9535 Forest Lane Coppell, TX. 75019 Suite 229 (214) 454-7895 Dallas, TX. 75243 Fax (972) 534-1850 (214) 328-3500 HISTORY: This is the site of a former mobile home park which was eliminated when, in the mid-90’s, Verizon constructed the 5 story office building just south of this request. In April of 2004 a request was heard for a Special Use Permit which included a miniature golf course, batting cages, indoor amusement and food service on 5.87 acres of property of which this plat is a part. That SUP request was approved in May of 2004, but the project was never constructed, and the property was re-listed for sale. In October of 2009, the Planning Commission approved a change in zoning to a Planned Development District on 3.81 acres of this parcel for development of 24 ITEM # 5 Page 2 of 2 detached residences. Council approved the request in December. TRANSPORTATION: Coppell Road is an improved, two-lane concrete roadway classified as a C2U contained within a 50 to 60 foot right-of-way. SURROUNDING LAND USE & ZONING: North- Vacant, flood Plain; “C”, (Commercial) South- Five story office building; PD-171R-HC (Planned Development for Highway Commercial uses (office) East- Vacant flood plain; PD-160-FP (Planned Development for apartment use with Flood Plain overlay) West- State Highway 121; “C”, Commercial; “A”, Agriculture COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996, as amended when this property was rezoned from Commercial to PD-TH, now shows the property as suitable for low to medium residential uses. DISCUSSION: This is a pretty straight–forward case. The zoning to residential use was granted in December 2009, and this is the Final Plat allowing the project to be developed. Twenty-four lots were approved and 24 lots show on the Final Plat. With minor alterations shown as conditions of approval this application is ready for approval. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this platting request with the following conditions: 1. Define exact dimensions of 15 foot water easement between lots 10-11 and lots 17-18. Show dimension on each lot. 2. Show and label 466’ contour line as the 100 year flood plain. 3. Place a note on plat that states wall maintenance and monument sign easements will be the responsibility of the HOA along with all common areas. 4. A tree removal permit will be required prior to construction. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request ATTACHMENTS: 1. Final plat document WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary June 8, 2009 12 ✔ PROCEDURAL Consider appointments to Council Committees. New appointments are made to the Council Committees on an annual basis. Appoint Councilmembers to serve on various committees. %commappt COUNCIL COMMITTEE APPOINTMENTS C/FBISD/LISD Liaison ______________________________ CISD Liaison ______________________________ Coppell Seniors ______________________________ Dallas Regional Mobility Coalition ______________________________ International Council for Local Environmental Initiatives ______________________________ Metrocrest Hospital Authority ______________________________ Metrocrest Medical Services ______________________________ Metrocrest Medical Foundation ______________________________ Metrocrest Social Service Center ______________________________ North Dallas Chamber ______________________________ North Texas Council of Governments ______________________________ North Texas Commission ______________________________ Senior Adult Services ______________________________ AGENDA REQUEST FORM DATE: June 8, 2010 ITEM #: 13 CITY MANAGER'S REPORT A. Project Update and Future Agendas. Agenda Request Form - Revised 09/027 Document Name: %manrep AGENDA REQUEST FORM DATE: June 8, 2010 ITEM #: 14 PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF COMMUNITY INTEREST AND NO COUNCIL ACTION OR DELIBERATION IS PERMITTED Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: June 8, 2010 ITEM #: 15 NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Coppell City Council Meeting Date: June 8, 2010 I certify that all of the agenda requests and backup items contained in this packet were submitted for inclusion by the requesting department. ____________________ City Secretary