CP 2010-07-13
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JULY 13, 2010
JAYNE PETERS, BOB MAHALIK Place 2
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
MARSHA TUNNELL, Place 4 KAREN HUNT Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, July 13, 2010, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Discussion regarding the Northlake Property.
2. Discussion regarding Gas Well Ordinance.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Boards & Commission Schedule.
B. Discussion regarding Dallas Water Utilities.
C. Discussion regarding Denton Tap/Bethel Road Construction.
D. Discussion regarding Redflex/Red Light Cameras.
E. Discussion regarding Emergency Communication System.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Consider approval of a proclamation naming September 2010 as Coppell
Reads Month in the City of Coppell; and authorizing the Mayor to sign.
8. Citizens' Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 8, 2010.
B. Consider approval of a grant agreement between the City of
Coppell, the Coppell Education Development Corporation, and the
Carrollton-Farmers Branch Independent School District in the
amount of $180,882.00 and authorize the City Manager to grant any
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ITEM # ITEM DESCRIPTION
remaining funds from previous grants up to the total amount of
$219,600.00 as originally requested in this grant for 3D projection
technology and electronic book readers (Apple IPads), hire a part
time instructional technology coach, and provide transportation for
students who require extra academic support to meet instructional
goals at Ranchview High School, and authorizing the City Manager
to sign.
C. Consider approval of an Addendum to Grant Agreement No. 2010-
L01between the City of Coppell, the Coppell Education
Development Corporation, and the Coppell Independent School
District in the amount of $239,918.00 and authorize the City
Manager to grant any remaining funds from previous grants up to
the total amount of $250,000.00 as originally requested in this
addendum to fund Literacy Intervention support teachers, and
authorizing the City Manager to sign.
D. Consider approval of a Resolution approving a Memorandum of
Agreement and amending the contract between the City of Dallas
and the City of Coppell for the purchase of wholesale treated
water and authorizing the City Manager to execute said
agreement; and authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. PD-209R3-C,
TownOaks Centre, a zoning change from PD-209-C (Planned
Development-209-Commercial) to PD-209R3-C (Planned
Development-209 Revision 3-Commercial), to allow covered
parking spaces and an enhanced entrance in the rear of the
building on 8.6 acres of property located at the southeast corner of
Sandy Lake Road and Denton Tap Road and authorizing the Mayor
to sign.
END OF CONSENT
10. PUBLIC HEARING:
Consider approval of a Resolution granting a variance of three hundred
(300') feet to Zena Sushi from the 300-foot prohibited requirement under
Ordinance No. 2006-1143, Article 6-16, Section 6-16-2 of the Code of
Ordinances, to a business selling or offering for sale alcoholic beverages,
with a business address being 171 N. Denton Tap Road, Suite 100; and
authorizing the Mayor to sign.
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ITEM # ITEM DESCRIPTION
11. PUBLIC HEARING:
Consider approval of Case No. S-1093R-C, Taco Bell, a zoning change
request from S-1093-C (Special Use Permit-1093-Commercial) to S-1093R-C
(Special Use Permit-1093 Revised – Commercial), to permit the addition of
a drive-thru entry portal, an order point canopy and the replacement of
the existing menu board on approximately one acre of property located
at 115 North Denton Tap Road.
12. PUBLIC HEARING:
Consider approval of Case No. S-1220R-TC, Verizon Wireless, a zoning
change request from S-1220-TC (Special Use Permit-1220-Town Center) to
S-1220R-TC (Special Use Permit-1220 Revised-Town Center), to allow the
replacement of existing telecommunication antennae and the expansion
of the equipment cabinet enclosure on property located at 363 North
Denton Tap Road in Andy Brown West Park.
13. PUBLIC HEARING:
Consider approval of Case No. PD-237R-HC, QuikTrip, a zoning change
request from A (Agriculture) to PD-237R-HC (Planned Development-237
Revised-Highway Commercial) to attach a detail site plan to allow a
4,900-square-foot convenience store with eight gas pump islands on 2.03
acres of land located at the northeast corner of South Belt Line Road and
the proposed extension of Dividend Drive.
14. Consider approval of the Denton Creek @ Sandy Lake Addition, Lots 1 & 2,
Block A, Minor Plat, a minor plat to allow the construction of a single-family
home on Lot 1 and the future construction of an office building on Lot 2,
on 2.36 acres of property located on the north side of Sandy Lake Road,
approximately 600 feet west of Starleaf Road.
15. Consider approval of a Resolution to reduce Denton Tap Road to one
lane southbound, and one lane northbound along Denton Tap at the
intersection of Bethel Road for a period of up to 40 calendar days from
the beginning of work; and authorizing the Mayor to sign and execute
any necessary documents.
16. City Manager's Report.
A. Project Update and Future Agendas.
17. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
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ITEM # ITEM DESCRIPTION
18. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Jayne Peters, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 9th day of July, 2010, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: July 13, 2010
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. Discussion regarding the Northlake Property.
2. Discussion regarding Gas Well Ordinance.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: July 13, 2010
ITEM #: ES-2
WORK SESSION
A. Discussion regarding Boards & Commission Schedule.
B. Discussion regarding Dallas Water Utilities.
C. Discussion regarding Denton Tap/Bethel Road Construction.
D. Discussion regarding Redflex/Red Light Cameras.
E. Discussion regarding Emergency Communication System.
F. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 %wksessn
MEMORANDUM
DATE: July 6, 2010
TO: Clay Phillips, City Manager
FROM: Christel Pettinos, Deputy City Secretary
SUBJECT: Annual Board/Commission/Committee Appointments
RE: Process Schedule
Listed below is a schedule of dates for the annual appointments of members to the City’s
Boards/Commissions/Committees that I would like to review with the City Council during the
Work Session of July 13, 2010:
Advertising – August 2 through September 24, 2010
A press release will be forwarded to the Citizens Advocate, Coppell Gazette,
Metrocrest News, Comcast Cable and put on the web site, requesting citizens to
volunteer to serve on the City’s Boards/Commissions/Committees. Advertising
will continue for a period of eight (8) consecutive weeks from August 2, 2010
through September 24, 2010. During the month of August, a mass mailing will be
sent to all Coppell citizens. The mailing will consist of an application and a
summary of each of the Boards/Commissions/Committees.
Applications – August 2 through September 24, 2010
Applications will be available and accepted from 8:00 a.m. to 5:00 p.m.,
August 2, 2010 through September 24, 2010 in the City Secretary Department at
Town Center. Applications presently on file in the City Secretary Department
will not be considered.
Staff Liaisons
Staff Liaisons will be issued a membership list on July 23, 2010 for their
particular Board/Commission/Committee, indicating those members whose terms
expire December 2010, together with a new application form for distribution,
should those members wish to re-apply. Deadline for these applications will also
be September 24th.
City Council Applicant Packet
A binder will be prepared for members of Council containing a master list of all
applicants, together with copies of each application and pertinent information.
This document will be available in the City Secretary Department for each
member of Council at 8:00 a.m., Friday, October 1, 2010. Any binders not picked
up by 5:00 p.m. on Friday will be put in the Council mailboxes.
Interview Process – October 4 though October 22, 2010
Board of Adjustment
Economic Development
Keep Coppell Beautiful
KCB Youth Advisor
Library Board
Library Bd. Youth Advisor
Park & Recreation Board
Park & Rec. Youth Advisor
Planning & Zoning Commission
Letters will be sent to each applicant reaffirming the date of the interview and
scheduling individual times.
Appointments – November 9, 2010
An agenda item will be submitted for the November 9, 2010 City Council meeting
to appoint members to the City’s Boards/Commissions/ Committees.
Letters of Appointment and/or Regret
The City Secretary Department will notify all applicants indicating their
appointment and date of being sworn into office, and/or letters of regret. Staff
Liaisons will be requested to contact applicants to confirm their attendance at the
swearing-in ceremony.
Swearing-in Ceremony
An agenda item and oaths of office will be prepared for the December 14, 2010
City Council meeting for the Mayor to formally swear in appointed members.
New members will officially take their position on the
Board/Commission/Committee on January 1, 2011.
Reception
A reception for the newly appointed members and the members whose
commission did not expire will be held prior to the December 14, 2010 City
Council meeting.
COPPELL COUNCIL CALENDAR OF EVENTSOCTOBER 2010 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 4 Park Board Meeting 5 National Night Out Park Board Youth Interviews (Service Ctr.) 6 Economic Development Meeting Planning & Zoning Interview 7 BOA Meeting KCB Interview Library Board Youth Interviews (Library) 8 11 12 City Council Meeting 13 14 CEDC Meeting/ Library Board Meeting BOA Interview 15 18 19 Library Board Interview 20 Park Board Interview 21 P&Z Meeting/ KCB Meeting Economic Development Interview KCB Board Youth Interviews (Service Ctr.) 22 25 26 City Council Meeting 27 28 29
MEMORANDUM
TO: The Mayor & City Council
FROM: Mario Canizares, Deputy City Manager
DATE: July 13, 2010
SUBJECT: City of Coppell SafeLight/Red Light Enforcement Program
At the July 13, 2010, City Council Worksession Captain Jim Cook and I are making a brief
presentation to the City Council regarding the City’s red light enforcement program also known as
SafeLight. Redflex is the company that maintains the cameras and is our service provider and our
agreement with them is set to expire in August 2010.
The purpose of the presentation is to provide the Council with background information on the
program, summarization on the activity level of citations, revenue sources, and expenditures. In
addition we would like to review the challenges the State Legislature has proposed over the last
several years. While the current contract is set to expire there are a few options the City can
consider: 1. is to allow the contract to expire; 2. extend the contract for one additional year (the
agreement allows for three 1-year extensions); 3. execute a new agreement with Redflex for five
additional years.
M E M O R A N D U M
Date: July 7, 2010
TO: Mayor & City Council
FROM: Clay Phillips, City Manager
SUBJECT: Emergency Communications Center Radios & CAD System
Our Police & Fire Department staffs have been working on a number of issues related to the overall
operation of the Communications Center, or dispatch. Included in the tasks currently underway are
two major projects that have been anticipated for some time. The projects are the replacement of
the radio system to comply with new federal requirements regarding frequencies and
interoperability and the replacement of the Computer Aided Dispatch System (CAD) including the
records management component of the CAD system.
Computer Aided Dispatch
The CAD system replacement has been requested in the upcoming budget due to a number of
reasons. The primary reason is related to the fact that continued maintenance on the existing system
will no longer be available. The vendor that provided the system and the system maintenance was
bought by a competitor who will no longer provide software maintenance on the system. The
system is approaching ten years of continued use, a fairly long time for software of this nature,
particularly when updates are not available.
We cannot continue to operate with a Computer Aided Dispatch and Police/Fire Records
Management System that has no software maintenance or system upgrades available. Additionally,
the features available with a new system will enhance the operations and service delivery of our
Emergency Communications Division and the responding Police and Fire units.
Staff recently completed a vendor review process to determine the system that would best suit our
needs today and for several years to come. Anticipated costs to replace the CAD system are
expected to be in the $850,000 range and funding is available for this project via the E911 Fund, the
Police Seizure Fund, and funding in the current year budget thereby eliminating the need to budget
additional General Fund dollars for the project in next year’s budget.
Emergency Communications Center Radios & CAD System
Page 2
Staff recommends proceeding with this project at this time rather than waiting until the new budget
year given the situation with our current system and the fact that funding is available. Staff will be
presenting contracts for your approval at a future meeting if Council concurs with this direction.
Radio System Upgrades
The radio system replacement is necessary due to changes in federal requirements. We will be best
suited to continue to work with neighboring municipalities regarding a radio solution as we have
done with the City of Lewisville for the past 18 years or so. In order to best understand what might
be the best solution, the City should conduct a new coverage study or participate with our neighbors
to conduct a much broader study. We have been invited by Addison, Carrollton, and Farmers
Branch to participate in a coverage study they will be commencing very soon. The City of
Lewisville will also be participating in the coverage study.
Currently, the cities of Lewisville, Coppell, Flower Mound and the Lake Cities partner in a radio
system. The cities of Carrollton, Addison, and Farmers Branch partner in a different system. The
most effective and efficient solution would be to combine these systems into one that provides
much better coverage for all participating entities while being completely compliant with the new
federal requirements. There is no doubt that our participation with other municipalities will reduce
radio infrastructure costs saving the City of Coppell hundreds of thousands of dollars, if not more.
It is also reasonable to expect some grant funding will be available if we proceed with a regional
solution
The anticipated cost for the city of Coppell’s radio system upgrade has not been determined at this
time but it is expected to exceed $1,500,000. The anticipated cost for the City of Coppell to
participate in the coverage study with the other municipalities is anticipated to be approximately
$57,000. The coverage study will provide much needed information to help determine the best
overall solution and associated costs. I do recommend that we participate in the coverage study.
Funding for the study is available through the E911 Fund.
Should Council approve of this strategy, staff will provide a contract for our portion of the coverage
study for your approval at the July 27 meeting unless the costs are under $50,000. Should that be
the case, I will enter into the contract as this amount is within my signature authority.
Regional Communication Center
On an even broader perspective, the opportunity to create a regional dispatch center is being
discussed. Both the radio and CAD components will become integral pieces of any joint dispatch
center. The cities participating in the radio system project are also interested in the potential
regional solution to dispatch.
While it is much too early to even determine the likelihood of this coming to pass, the concept of
joint dispatch is working in the south Dallas County. Duncanville, Desoto, and Cedar Hill have
Emergency Communications Center Radios & CAD System
Page 3
operated a regional dispatch facility for a number of years. Keller, Southlake, and Colleyville have
recently implemented the same strategy.
The positives of joint radio systems and linked CAD systems would be enhanced even more if a
regional dispatch center could become a reality. Maintaining and managing one center rather than
multiple centers has obvious efficiencies. Competencies of staff and resulting improvements to
citizens and the police and fire agencies using the center would be realized.
The city managers, police chiefs, fire chiefs and other staff members from the interested cities will
continue to explore this option over the next several months. We will provide additional
information regarding the possibility of a joint dispatch center when it becomes available.
Recommendations
Staff recommends proceeding with both the radio coverage study with an expected cost of
approximately $57,000 and the CAD replacement with anticipated costs of $850,000 to be funded
as explained.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Library
July 13, 2010
7
✔
PROCLAMATION
Consider approval of a proclamation naming September 2010 as COPPELL READS MONTH IN THE CITY OF COPPELL
and authorizing the Mayor to sign.
Staff recommends approval
+CoppellReads-1AR
PROCLAMATION
WHEREAS, the City of Coppell citizens are firmly committed to promoting reading for enjoyment and
enlightenment and
WHEREAS, reading is a cornerstone of education for people of all ages; and
WHEREAS, democracy needs an informed citizenry and reading is critical to this purpose; and
WHEREAS, a community-wide reading event can encourage the love of reading and growth of
understanding; and
WHEREAS, such a program can bring people of diverse backgrounds and viewpoints together, through
the shared experience of reading, discussing, and exploring the same book; and
WHEREAS, the Coppell community wishes to hold a “Coppell Reads” reading program for the
participation of adults and young adults; and
WHEREAS, the book The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and
Annie Barrows is chosen to be the focus of the “One Book, One Coppell” program for 2010
NOW, THEREFORE, be it resolved that I, Jayne Peters….
encourage all citizens to become involved by reading The Guernsey Literary and Potato Peel Pie Society and
by participating in any or all community activities related to the reading program during the month of
September 2010.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Coppell to
be affixed this 13th day of July 2010.
_____________________________
Jayne Peters, Mayor
ATTEST:
___________________________
Libby Ball, City Secretary
AGENDA REQUEST FORM
DATE: July 13, 2010
ITEM #: 8
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 13, 2010
9/A
✔
PROCEDURAL
Consider approval of minutes: June 8, 2010.
Minutes of the City Council meetings held on June 8, 2010.
Staff recommends approval.
%minutes
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MINUTES OF JUNE 8, 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
June 8, 2010, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas. The following members were present:
Jayne Peters, Mayor
Karen Hunt, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember (late arrival)
Billy Faught, Councilmember
Marvin Franklin, Councilmember (late arrival)
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Peters called the meeting to order, determined that a quorum was
present and convened into Executive Session.
Councilmembers Tunnell and Franklin arrived prior to convening Executive
Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. West of Belt Line Road and north of Dividend.
Mayor Peters convened into Executive Session at 5:54 p.m. Mayor Peters
adjourned the Executive Session at 5:56 p.m. and opened Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Economic Incentives for Neighborhood
Commercial Properties and Old Coppell Projects.
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B. Discussion regarding the Community Health and Wellness
Initiative.
C. Discussion regarding potential alcohol sales at Oakfest
2010.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Phil Geleske, Rejoice Lutheran Church, led those present in the
Invocation.
6. Pledge of Allegiance.
Mayor Peters led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
Mayor Peters advised no one signed up to speak.
8. Consider approval of a proclamation congratulating Jasmine
Morgan on her appointment to West Point Academy, and
authorizing the Mayor to sign.
Presentation:
Mayor Peters read the Proclamation for the record and presented the same
to Mr. Morgan.
Action:
Councilmember Franklin moved to approve the proclamation
congratulating Jasmine Morgan on her appointment to West Point
Academy, and authorizing the Mayor to sign. Councilmember Faught
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik
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and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
9. Consider approval of minutes: May 25, 2010.
Action:
Councilmember Hunt moved to approve the minutes for May 25, 2010.
Councilmember Hinojosa-Flores seconded the motion; the motion carried
7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the
motion.
10. PUBLIC HEARING:
Consider approval of Case No. PD-209R3-C, TownOaks Centre, a
zoning change request from PD-209-C (Planned Development-
209-Commercial) to PD-209R3-C (Planned Development-209
Revision 3-Commercial), to allow covered parking spaces and an
enhanced entrance in the rear of the building on 8.6 acres of
property located at the southeast corner of Sandy Lake Road and
Denton Tap Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Alen Hinkley, applicant, was available for questions.
Public Hearing:
Mayor Peters opened the Public Hearing and advised no one signed up to
speak.
Action:
Councilmember Franklin moved to close the Public Hearing and approve
Case No. PD-209R3-C, TownOaks Centre, a zoning change request from
PD-209-C (Planned Development-209-Commercial) to PD-209R3-C (Planned
Development-209 Revision 3-Commercial), to allow covered parking spaces
and an enhanced entrance in the rear of the building on 8.6 acres of
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property located at the southeast corner of Sandy Lake Road and Denton
Tap Road, subject to the following condition:
1) The development of these improvements shall be in accordance with
the site plan, elevations, carport sections and floor plan of the rear
door which shall be made part of the Ordinance.
Councilmember Brancheau seconded the motion; the motion carried 7-0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-
Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
11. Consider approval of the Willow Park, Final Plat, a final plat to
establish the street names, development pattern and lot layout
for 24 townhouse units and three (3) common area lots on 3.81
acres of property located approximately 337 feet east of S.H. 121
along the north side of Coppell Road.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Mark Haas, applicant, was available for questions.
Action:
Councilmember Hunt moved to approve the Willow Park, Final Plat, a final
plat to establish the street names, development pattern and lot layout for
24 townhouse units and three (3) common area lots on 3.81 acres of
property located approximately 337 feet east of S.H. 121 along the north
side of Coppell Road subject to the following condition:
1) A tree removal permit will be required prior to construction.
Mayor Pro Tem Mahalik seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
12. Consider appointments to Council Committees.
Presentation:
Mayor Peters read a slate of the proposed appointments as follows:
Cm060810
Page 5 of 6
CFBISD/LISD – Councilmember Tunnell
CISD – Mayor Pro Tem Mahalik & Councilmember Hinojosa-Flores
Coppell Seniors – Councilmembers Faught & Brancheau
DRMC – Mayor Peters & Councilmember Hunt
ICLEI/Coppell Green Initiatives – Councilmembers Faught & Brancheau
Metrocrest Hospital Authority – Councilmember Tunnell
Metrocrest Medical Service – Councilmember Hinojosa-Flores
Metrocrest Social Service – Councilmember Franklin
North Dallas Chamber – Councilmember Hunt
North Texas Council of Governments – Councilmember Tunnell
North Texas Commission – Councilmember Hunt
Senior Adult Services – Councilmember Franklin
Action:
Councilmember Brancheau moved to approve the Council Committee
appointments. Councilmember Hinojosa-Flores seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
13. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reminded the Council that the next
meeting will be on July 13th. Items for discussion will include Cypress
Waters and the Gas Well Ordinance. July 20th will be a Budget
Workshop on the General Fund with the Final Review Budget
Workshop on July 29th.
Regarding construction projects, the Sandy Lake Road and Denton
Tap intersection is closed. City Manager Clay Phillips reminded
everyone that it is prohibitive to cut through parking lots to avoid a
traffic control device. While he understands this project poses an
inconvenience, it is for safety purposes that it is suggested against.
Other construction projects include the bridge work at Bethel Road
and Penfolds beginning June 9th, and the opening of Southwestern
Boulevard. Clean-up and sidewalk activities still remain, but the
project will be completed by the commencement of school.
Cm060810
Page 6 of 6
14. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Mayor Peters also reminded Council that the next meeting will be July 13th.
She invited everyone to attend the 4th of July Parade on Saturday, July 3rd
at 10am at the corner of Samuel and Parkway. Later that evening, the
Fireworks Show and Celebration will begin at 7pm at Andy Brown East.
15. Necessary action resulting from Executive Session.
No action necessary.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Jayne Peters, Mayor
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
July 13, 2010
9/B
✔
CONTRACT/BID or PROPOSAL
Consider approval of a grant agreement between the City of Coppell, the Coppell Education Development
Corporation, and the Carrollton-Farmers Branch Independent School District in the amount of $180,882.00 and
authorize the City Manager to grant any remaining funds from previous grants up to the total amount of $219,600.00
as originally requested in this grant for 3D projection technology and electronic book readers (Apple IPads), hire a part
time instructional technology coach, and provide transportation for students who require extra academic support to
meet instructional goals at Ranchview High School, and authorizing the City Manager to sign.
As of June 30, 2010, funds are available in the amount of $180,882 for this grant. Any additional interest earnings or
remaining funds from previous grants once completed will be applied to this grant.
Staff recommends approval.
!CEDC 2010-T01 CFBISD-1AR
M E M O R A N D U M
DATE: June 28, 2010
TO: Mayor and City Council
FROM: Clay Phillips, City Manager
SUBJECT: Coppell Education Development Corporation
Effective April 2008 the city of Coppell discontinued the collection of the half-cent sales tax for
education. To assist the school districts in the distribution of fund balances, the Coppell Education
Development Corporation authorized adjusting two significant changes to the grant allocation
process. Multi-year grants will now be considered. Secondly, the threshold under which staff is
authorized to distribute remaining funds without the need for a new grant submission has been raised
from $1,000 to $10,000, provided the funds are applied to a previously approved grant for a
qualifying use. In both cases, the financial reporting requirements continue until the Coppell
Education Development Corporation is provided with receipts for all associated expenditures.
A letter was sent to the Carrollton-Farmers Branch Independent School District on November 9
informing them of the two changes to the grant allocation process. The district was asked to submit
a grant application for the remaining funding, including any interest that might have accrued.
In response to this request, CFBISD submitted the grant that is before you this evening. The CEDC
approved the grant as indicated. Subsequent to that approval, CFBISD has requested to make one
modification, that being the inclusion of a full time instructional technology coach rather than the
part time instructional technology coach as initially requested. Sufficient funding is available
within the amount requested in this grant. Staff would recommend approval of this change since no
additional dollars are being requested. We will also ensure the CEDC is in support of this change.
It is our hope that any remaining dollars allocated to CFBISD following this grant award will be
within the amount that the City Manager is authorized to distribute as described above. Should that
be the case, we will be able to distribute all remaining funds and sunset the CEDC.
CP/dgc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
July 13, 2010
9/C
✔
CONTRACT/BID or PROPOSAL
Consider approval of an Addendum to Grant Agreement No. 2010-L01between the City of Coppell, the Coppell
Education Development Corporation, and the Coppell Independent School District in the amount of $239,918.00 and
authorize the City Manager to grant any remaining funds from previous grants up to the total amount of $250,000.00
as originally requested in this addendum to fund Literacy Intervention support teachers, and authorizing the City
Manager to sign.
As of June 30, 2010, funds are available in the amount of $239,918 for this grant. Any additional interest earnings or
remaining funds from previous grants once completed will be applied to this grant.
Staff recommends approval.
!CEDC Addendum 2010-L01 CISD-1AR
M E M O R A N D U M
DATE: June 28, 2010
TO: Mayor and City Council
FROM: Clay Phillips, City Manager
SUBJECT: Coppell Education Development Corporation
Effective April 2008 the city of Coppell discontinued the collection of the half-cent sales tax for
education. To assist the school districts in the distribution of fund balances, the Coppell Education
Development Corporation authorized adjusting two significant changes to the grant allocation
process. Multi-year grants will now be considered. Secondly, the threshold under which staff is
authorized to distribute remaining funds without the need for a new grant submission has been raised
from $1,000 to $10,000, provided the funds are applied to a previously approved grant for a
qualifying use. In both cases, the financial reporting requirements continue until the Coppell
Education Development Corporation is provided with receipts for all associated expenditures.
A letter was sent to the Coppell Independent School District on November 9 informing them of the
two changes to the grant allocation process. The district was asked to submit a grant application for
the remaining funding, including any interest that might have accrued.
In response to this request, CISD submitted the grant that is before you this evening. The CEDC
approved the grant as indicated.
It is our hope that any remaining dollars allocated to CISD following this grant award will be within
the amount that the City Manager is authorized to distribute as described above. Should that be the
case, we will be able to distribute all remaining funds and sunset the CEDC.
CP/dgc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
July 13, 2010
9/D
✔
RESOLUTION
Consider approval of a Resolution approving a Memorandum of Agreement and amending the contract between
the City of Dallas and the City of Coppell for the purchase of wholesale treated water and authorizing the City
Manager to execute said agreement; and authorizing the Mayor to sign.
The new Memorandum of Agreement will be replacing the existing MOA that was executed in 1979 and has been an
exhibit to the current Wholesale Treated Water Contract with the City of Dallas. The current Wholesale Treated Water
Contract between the City of Coppell and the City of Dallas expires in 2017. The new MOA will be attached as an
exhibit to our current contract with the City of Dallas and better clarifies the rate-methodology to be used in
calculating the wholesale treated water rates. The new MOA retains the majority of the same provisions as the 1979
MOA, and should have a favorable rate impact on the City of Coppell and the other wholesale customer cities. The
major change is the method to be used in allocating reservoir costs between the City of Dallas and the wholesale
customer cities. The 1979 MOA used a growth rate for wholesale customer cities of approximately 8.5% while the new
methodology produces a projected growth rate of approximately 4.5%.
Staff recommends approval of the resolution.
$Treated Water - 1 AR
City of Dallas
June 2, 2010
CERTIFIED MAIL 7001 1140 0000 3506 6882
Mr. Clay Phillips
City Manager
City of Coppell
P.O. Box 478
Coppell, Texas 7501 9
Dear Mr. Phillips:
We encourage your support, approval and execution of the enclosed new Memorandum of Agreement for
Wholesale Treated Water (MOA). On May 12, 2010, the Dallas City Council authorized execution of this
monumental MOA, establishing the rate-methodology for Dallas' wholesale treated water contracts for the
next thirty years. The new MOA retains major provisions of the 1979 MOA which expired on December 17,
2009 but updates the method by which reservoir costs are allocated to more accurately reflect current
conditions. Wholesale treated water customers shall be allocated a percentage of total reservoir costs based
on a 10-year future use percentage which is calculated using a 24-year linear regression. This percentage
shall be updated in conjunction with periodic cost of service studies. The new MOA will be used to set rates for
fiscal year 201 1 which begins on October 1,2010.
The new MOA is the culmination of over a year and a half of collaborative, consensus-building negotiations
between Jody Puckett, City of Dallas Water Utilities Director, her staff and over thirty-five representatives of
Dallas' wholesale water customers.
Please present the MOA to your governing body for approval and execution by June 30, 2010, if possible.
Please let us know when the MOA will be considered by your governing body, and we will make arrangements
to attend the meeting so we can be available to answer any questions they might have. Please return a copy
of the approving resolution or ordinance, or official meeting minutes which reflect approval of the MOA, along
with four signed copies of the MOA to:
Jacqueline Culton
Interim Manager of Wholesale Services
Dallas City Hall
1500 Marilla Street, Room 4/A/S
Dallas, Texas 75201
Please contact Ms. Culton at 214-670-5243 should you have any questions or need additional information.
You may also contact Ms. Puckett at 214-670-3144.
Thank you very much for your consideration and attention to this very important matter.
OFFICE OF THE LITY MANAGER :,tTY IIALL. qOLL/\S rEx,l? 7r5,,r!l 'F ICPYCIPJE 2' l h7i' ?i?7
:. 3118s I he G:, : 'id1 Wmks C\.,e!~e, ,Srant ;$pa Pii.gre\slve
Enclosures (6)
cc (wlo enclosures):
Ryan S. Evans, First Assistant City Manager
Jo M. (Jody) Puckett, P.E., Director, Dallas Water Utilities
Terry Lowery, Interim Assistant Director - Business Operations, Dallas Water Utilities
Jacqueline Culton, Interim Manager - Wholesale Services, Dallas Water Utilities
Ken Griffin, City Engineer, City of Coppell
Chad Beach, Director of Finance, City of Coppell
Page 1
TM 43875.2.6810
RESOLUTION _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, APPROVING A MEMORANDUM OF AGREEMENT AND
AMENDING THE CONTRACT BETWEEN THE CITY OF DALLAS AND
THE CITY OF COPPELL FOR THE PURCHASE OF WHOLESALE
TREATED WATER; AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID AGREEMENT; PROVIDING FOR THE REPEAL OF
ANY AND ALL RESOLUTIONS IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, for over fifty years the City of Dallas (“Dallas”) has been a regional
provider of drinking water to both the citizens of Dallas and wholesale customers located within
Dallas’ established service area in North Central Texas; and,
WHEREAS, Dallas, acting through its Water Utilities Department (“DWU”), provides
wholesale treated water service to Coppell; and,
WHEREAS, Dallas’ wholesale treated water rates are calculated and adopted in
accordance with the terms and conditions of the 1979 Memorandum of Agreement (“1979
MOA”), which agreement settled a rate dispute lawsuit between Dallas and its Wholesale
Treated Water Customers regarding the wholesale treated water rate-setting methodology; and,
WHEREAS, the 1979 MOA is attached to all of Dallas’ wholesale treated water
contracts; and,
WHEREAS, although both Dallas and the City of Coppell agree that the 1979 MOA has
served the rate-setting methodology process well over the past 30 years, the 1979 MOA expired
on December 17, 2009, and a new agreement should be adopted; and,
WHEREAS, the MOA renegotiation process took place over many months during 2009
and 2010 and involved a number of meetings between Dallas and its wholesale customers to
discuss possible changes, revisions, and alternatives to the 1979 MOA; and,
WHEREAS, Dallas and its Wholesale Treated Water Customers have reached consensus
on a new 30-year memorandum of agreement (“New MOA”) for wholesale treated water rate-
setting methodology; and,
WHEREAS, the City Council of the City of Dallas has considered and approved the
New MOA on May 12, 2010, and Dallas has requested that the governing bodies of its
Wholesale Treated Water Customers also approve the New MOA; and,
WHEREAS, approval of the New MOA would be in the best interest of the City of
Coppell and its citizens;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
Page 2
TM 43875.2.6810
SECTION 1. That the Wholesale Treated Water Contract, MOA, for rate-setting
methodology as reflected in Exhibit “1” hereof, attached hereto and incorporated herein by
reference for all purposes, is hereby in all things approved, and that the City Manager is hereby
authorized to execute this agreement as provided herein.
SECTION 2. All resolutions of the City of Coppell heretofore adopted which are in
conflict with the provisions of this resolution be, and the same are hereby repealed, and all
resolutions of the City of Coppell not in conflict with the provisions hereof shall remain in full
force and effect.
SECTION 3. If any article, paragraph, subdivision, clause or provision of this
resolution, as hereby amended, be adjudged invalid or held unconstitutional for any reason, such
judgment or holding shall not affect the validity of this resolution as a whole or any part or
provision thereof, as amended hereby, other than the part so declared to be invalid or
unconstitutional.
SECTION 4. This resolution shall take effect immediately from and after its passage,
and it is accordingly so resolved.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of
__________, 2010.
APPROVED:
________________________________
JAYNE PETERS, MAYOR
ATTEST:
________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
ROBERT E. HAGER, CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 13, 2010
9/E
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD-209R3-C, TownOaks Centre, a zoning change from PD-209-C
(Planned Development-209-Commercial) to PD-209R3-C (Planned Development-209 Revision 3-Commercial), to allow
covered parking spaces and an enhanced entrance in the rear of the building on 8.6 acres of property located at
the southeast corner of Sandy Lake Road and Denton Tap Road and authorizing the Mayor to sign.
On June 8, 2010, Council unanimously approved this ZONING CHANGE
(7-0).
On May 20, 2010, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0). Commissioners
Jett, Tankersley, Haas, Frnka, Sangerhausen and Kittrell voted in favor,
none opposed.
Staff recommends APPROVAL.
@PD-209R3-C, TOC ORD-1 AR (con)
1 TM 43946.2.61410
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND
MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE
AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-
209-C (PLANNED DEVELOPMENT-209-COMMERCIAL) TO PD-
209R3-C (PLANNED DEVELOPMENT-209 REVISION 3-
COMMERCIAL), TO ALLOW COVERED PARKING SPACES
AND AN ENHANCED ENTRANCE IN THE REAR OF THE
BUILDING ON 8.6 ACRES OF PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF SANDY LAKE ROAD AND DENTON
TAP ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT “A”, ATTACHED HERETO AND INCORPORATED
HEREIN FOR ALL PURPOSES; PROVIDING FOR THE
APPROVAL OF THE SITE PLAN, ELEVATIONS, CARPORT
SECTIONS AND FLOOR PLAN OF THE REAR DOOR
ATTACHED HERETO AS EXHIBIT “B”; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF
FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body
of the City of Coppell, Texas, in compliance with the laws of the State of Texas and
pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given
requisite notices by publication and otherwise, and after holding due hearings and
affording a full and fair hearing to all property owners generally, and to all persons
interested and situated in the affected area and in the vicinity thereof, the said governing
body is of the opinion that Zoning Application No. PD-209R3-C should be approved, and
in the exercise of legislative discretion have concluded that the Comprehensive Zoning
Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
2 TM 43946.2.61410
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as
heretofore amended, be and the same is hereby amended to grant a change in zoning from
PD-209-C (Planned Development-209-Commercial) to PD-209R3-C (Planned
Development-209 Revision 3-Commercial), to allow covered parking spaces and an
enhanced entrance in the rear of the building on 8.6 acres of property located at the
southeast corner of Sandy Lake Road and Denton Tap Road, and being more
particularly described in Exhibit “A”, attached hereto and made a part hereof for all
purposes.
SECTION 2. That the property shall be developed and used only in accordance
with the following amended development regulations, which are hereby approved:
A) Except as amended herein, the property shall be developed in
accordance with Planned Development Ordinance, Ordinance
91500-A-506 which is incorporated herein as set forth in full and
hereby republished.
B) The development of these improvements for Buildings B and C
shall be in accordance with the limited site plan, elevations, carport
sections and floor plan of the rear door which is attached hereto as
Exhibit “B,” applicable to a portion of the development, and shall
be made part of the Ordinance.
SECTION 3. That the site plan, elevations, carport sections and floor plan of
the rear door attached hereto as Exhibit “B”, and made a part hereof for all purposes, are
hereby approved.
3 TM 43946.2.61410
SECTION 4. That the above property shall be used only in the manner and for
the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell,
as heretofore amended and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby,
repealed, and all other provisions not in conflict with the provisions of this ordinance
shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase
or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision
thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall
not affect the validity of the Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as
amended, in effect when the offense was committed and the former law is continued in
effect for this purpose.
SECTION 8. That any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand
4 TM 43946.2.61410
Dollars ($2,000.00) for each offense; and each and every day such violation shall
continue shall be deemed to constitute a separate offense.
SECTION 9. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the
_______ day of ___________________, 2010.
APPROVED:
_____________________________________
JAYNE PETERS, MAYOR
ATTEST:
_____________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb Reviewed & Revised 6/14/10)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 13, 2010
10
✔
PUBLIC HEARING
Consider approval of a Resolution granting a variance of three hundred (300') feet to Zena Sushi from the 300-foot
prohibited requirement under Ordinance No. 2006-1143, Article 6-16, Section 6-16-2 of the Code of Ordinances, to a
business selling or offering for sale alcoholic beverages, with a business address being 171 N. Denton Tap Road, Suite
100; and authorizing the Mayor to sign.
This variance is being filed for Zena Sushi which is opening in the center located at the southwest corner of Denton Tap
Road and Town Center Drive. The property in which this restaurant will be located shares a property line with the
Children's Courtyard and Coppell Montessori School.
This location was previously known as Cool Bamboo who has previously been granted a variance for their mixed
beverage permit.
Staff recommends approval.
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CITY OF Coppell
Application For Alcoholic Beverage Variance
1..
APPLICATION FOR (CHECK ONE):
WINE AND BEER RETAILER'S OFF-PREMISE PERMIT
MIXED BEVERAGE RESTAURANT PERMIT WITH FB
PLEASE PRINT OR TYPE THE FOLLOWING:
APPLICANT'S NAME: ZENA INVESTMENTS INC
Address 171 N DENTON RD STE 100 COPPELL TX 7501 9
Phone Number 972-906-9400
NAME OF ESTABLISHMENT: ZENA SUSHI
LOCATION OF ESTABLISHMENT (INCLUDING COUNTY): Address SAME AS ABOVE(DALLAS)
Legal Description Lot1 . Block A of TOWN CENTER WEST
Date: 0611 01201 0
12201 MERIT DR STE 170 DALLAS TX 75251
Phone Number 972-720-9300
Sec. 6-16-2 General Requirements.
A. The sale of beer in residential areas or within residential zoning districts is prohibited.
B. Where otherwise allowed, the legal sale of alcoholic beverages as permitted for on-premise or ofipremise consumption shall not
occur aRer 12 midnight or before 7 a.m. except for on Sunday where such legal sale shall not occur after 12 midnight or before 12 noon.
C. Alcoholic beverages shall not be sold by a dealer whose place of business is within 300 feet of a church, public or private school, or
public hospital. This Subsection does not apply to the holder of
1. A license or permit who also holds a food and beverage certificate covering a premise that is located within 300 feet of a
private school; or
2. A license or permit covering a premise where minors are prohibited from entering under Section 109.53 pf the Texas
Alcoholic Beveraee Code. as amended. and that is located within 300 feet of a private school.
D. A private school may request From the governing body of the city of Coppell that sales be prohibited within one thousand feet
(1,000') of the property of said school.
E. The measurement of the distance between the place of business where alcoholic beverages are sold and the church or public hospital
shall be along the property lines of the street fronts and from front door to front door, and in direct line across intersections.
F. The measurement of the distance between the place of business where alcoholic beverages are sold and the public or private school
shall be:
1. in a direct line from the property line of the public or private school to the property line of the place of business, and in a
direct line across intersections; or
2. if the permit or license holder is located on or above the fifth story of a multistory building, in a direct line from the property
line of the public or private school to the property line of the place of business, in a direct line across intersections, and
vertically up the building at the property line to the base of the floor on which the permit or license holder is located.
G. Every applicant for an original alcoholic beverage license or permit for a location with a door by which the public may enter the
place of business of the applicant that is within 1,000 feet of the nearest property line of a public or private school, measured along street lines and
directly across intersections, must give written notice of the application to officials of the public or private school before filing the application with
the Texas Alcoholic Beverage Commission. A copy of the notice must be submitted to the commission with the application. This subsection does
not apply to a permit or license covering a premise where minors are prohibited from entering the premises.
H. The City Council may after a Public Hearing and a publication of a notice ten (10) days prior to the Hearing in the official City
newspaper, allow variances to the regulation if it determines that enforcement of the regulation in a particular instance is not in the best interest of the
public, constitutes waste or inefficient use of land or other resources, creates an undue hardship on an applicant for a license or permit, does not serve
its intended purpose, is not effective or necessary, or for any other reason, aRer consideration of the health, safety, and welfare of the public and the
equities of the situation, determines is in the best interest of the community.
Sec. 6- 1 6-3 Day Cares 1 Child Care Facilities.
Provisions of Section 6-16-2 relating to a public school also apply to a day-care center and a child-care facility as those terms are defined
by Section 42.002, Human Resources Code for a permit or license holder under Chapter 25,28,32,69, or 74 who does not hold a food or beverage
certificate. This Subsection does not apply to a permit or license holder who sells alcoholic beverages if:
I. The permit or license holder and the day-care center or child-care facility are located on different stories of a multistory
building; or
2. the permit or license holder and the day-care center or child-care facility are located in separate buildings and either the
permit or license holder or the day-care center or child-care facility is located on the second story or higher of a multistory
building."
NOTICE OF PUBLIC HEARING
The City Council of the city of Coppell will hold a public hearing on Tuesday, the 13th
day of July, 2010, at 7:30 p.m., in the Coppell Town Center, for the purpose of
considering a variance filed by Zena Sushi who has submitted an application for Mixed
Beverage Restaurant permit with FB at 171 N. Denton Tap, Suite 100, which address
falls within 300 feet of a public or private school or day care center. Any citizen of the
City or other party of interest may also express his or her opinion concerning this request
by letter addressed to the city of Coppell City Secretary Department, 255 Parkway
Boulevard, Coppell, TX 75019
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The city of Coppell acknowledges its responsibility to comply with the Americans with
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the city of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other
designated official at (972) 462-0022, or (TDD 1-800-RELAY,TX, 1-800-735-2989).
THE CHILDREN'S COURTYARDCOPPELL MONTESSORI ACADEMYZena SushiDenton Tap RdTown Center BlvdBlack Oak Cir0 100 200 300 40050FeetµZena Sushi
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS, GRANTING A DISTANCE VARIANCE OF
THREE HUNDRED (300’) FEET TO ZENA SUSHI, LOCATED AT
171 N. DENTON TAP, SUITE 100, COPPELL, TEXAS, AS
PROVIDED IN SECTION 6-16-2(H) OF THE CODE OF
ORDINANCES OF THE CITY OF COPPELL; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Article 6-16 of the Code of Ordinances places certain distance
prohibitions from churches, schools, and day cares to businesses that sell or offer to sell
alcoholic beverages; and
WHEREAS, the City Council may grant a variance to such business upon proof
that the best interest of the public are not served by strict compliance with the regulations;
and
WHEREAS, Zena Sushi (hereinafter, “Applicant”) is located within 300 feet of a
church, school or day care; and
WHEREAS, the Applicant has provided sufficient proof that such regulation
constitutes waste or inefficient use of land, or creates an undue hardship and is otherwise not
effective or necessary after consideration of the health, safety and welfare of the public; and,
WHEREAS, the City Council has determined that the best interest of the
community will be served by a grant of such variance.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That a variance of three hundred (300’) feet shall be granted to Zena
Sushi, located at 171 N. Denton Tap, Suite 100, Coppell, Dallas County, Texas, as provided
in Section 6-16-2 (H) of the Code of Ordinances of the City of Coppell.
SECTION 2. That the variance granted herein is in personam to the above named
Applicant and shall expire upon relinquishment of any permit authorized by the TEXAS
ALCOHOLIC BEVERAGE COMMISSION or its successor.
1
SECTION 3. That this Resolution shall take effect immediately from and after its
passage as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the 13th
day of July, 2010.
APPROVED:
___________________________________
JAYNE PETERS, MAYOR
ATTEST:
___________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb 6/22/10)
2
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 13, 2010
11
✔
PUBLIC HEARING
Consider approval of Case No. S-1093R-C, Taco Bell, a zoning change request from S-1093-C (Special Use
Permit-1093-Commercial) to S-1093R-C (Special Use Permit-1093 Revised – Commercial), to permit the addition of a
drive-thru entry portal, an order point canopy and the replacement of the existing menu board on approximately one
acre of property located at 115 North Denton Tap Road.
The following P&Z condition remains outstanding:
1. The development of these improvements shall be in accordance with the Site Plan, Menu Board, Order Point
Canopy and Entry Portal which shall be made part of the ordinance.
On June 17, 2010, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0), with the
following above-stated condition. Commissioners Jett, Tankersley,
Haas, Frnka, Duncan and Kittrell voted in favor, none opposed.
Staff recommends APPROVAL.
@01 S-1093R-C, TB-1 AR
ITEM # 4
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1093R-C, Taco Bell
P&Z HEARING DATE: June 17, 2010
C.C. HEARING DATE: July 13, 2010
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: 115 North Denton Tap Road
SIZE OF AREA: One acre of property
CURRENT ZONING: S-1093-C (Special Use Permit-1093-Commercial)
REQUEST: A zoning change to S-1093R-C (Special Use Permit-1093
Revised – Commercial), to permit the addition of a drive-thru
Entry Portal, an Order Point Canopy and the replacement of the
existing Menu Board.
APPLICANT: Owner: Applicant:
Taco Bell of America Rose Guarneri
1 Glen Bell Way Turner Sign Systems
Irvine, Ca 92618 2830 Beach St. #2
949-863-4500 Haltom City, Texas 7611
FAX: 949-863-4907 817-222-0033
FAX: 817-222-1329
HISTORY: S-1093 was established in 1995 to allow the construction of this
Taco Bell restaurant, with drive-through service. At that time,
there was significant discussion relative to the color, materials
and general aesthetics and of the building design and signage.
The approval of this development pre-dated the C.I.V.I.C.
(Committee to Improve the Visual Image of Coppell)
recommendations as well as the various amendments to the
ITEM # 4
Page 2 of 4
Zoning Ordinance which codified many of these
recommendations, such as the prohibition of internally
illuminated can signs (both monument and attached), requiring
individually mounted letters, earth-tone brick colors, old world
style architecture, etc. To assure compliance with these design
standards, this SUP included development conditions that
regulated brick color, roofing materials, awning design and size,
design and locations of all signage.
TRANSPORTATION: Denton Tap Road is a P6D, six-lane, divided thoroughfare built to
standard.
SURROUNDING LAND USE & ZONING:
North: Wachovia Bank and Coppell Montessori School; C (Commercial)
East: Wendy’s; TC (Town Center)
South: Woodside Shopping Center; C (Commercial)
West: Ballet Academy of Texas; PD-217-C (Planned Development 217-
Commercial)
COMPREHENSIVE PLAN:
The Comprehensive Plan of May 1996, as amended, shows the property as
suitable for Neighborhood Retail uses.
DISCUSSION: As discussed in the History section of this report, colors,
materials and signage for this franchise/fast food restaurant
were a concern when the zoning for this development was
established. Given that this pre-dated the codification of the
recommendations of the C.I.V.I.C report, the aesthetics of this
development were ultimately regulated through conditions
placed on this SUP. Over the years, this development has
remained relatively un-changed except for the replacement of
the Menu Board in 2005.
Three changes are currently being requested: the replacement
of the existing Menu Board; the replacement and enlargement
of the order point canopy; and the addition of an Entry Portal.
This request has been significantly revised since staff was
initially contacted about changes/renovations to the existing
building. The applicants have worked well with staff to
eliminate most of the most objectionable items, which included
a multicolored soffit, internally illuminated, brightly colored
Entry Portal and Order Point Canopy.
ITEM # 4
Page 3 of 4
Menu Board
The replacement of the existing 51.1-square-foot Menu Board,
with a 45.3 square foot Menu Board is acceptable as submitted.
The new Menu Board is smaller than the existing and does not
have various sized, added-on panels as the existing Menu
Board.
Order Point Canopy
Currently, there is a small, non-descript black box that serves
as the order confirmation. They are requesting to replace this
box with a 12-foot tall structure with canopy over the driveway.
The canopy includes a down light to provide light and shelter
for customers. The application has deleted all the internal
illumination of the canopy and decorative metal inset as
originally proposed. This will include a speaker and small
digital OCB reader to confirm the order. This is also supported
by staff.
Entry Portal
Of the three requests, the Entry Portal is the only additional (vs.
replacement) structure. The purpose of this Entry Portal is to
establish the maximum height of 9-feet, so that vehicles will not
hit the Order Point Canopy. As discussed above, this proposed
structure has been significantly toned down since the initial
inquiry; eliminated the internal illumination, the two-toned
purple bells, orange panel and the internally illuminated open
hours acrylic panel on the face of the structure. What is
currently being proposed is a non-illuminated, two toned (dark
aluminum and dark orange) 14-foot tall structure with a swing
arm, with a yellow 9-foot clearance bar. While given the yellow
color and the inclusion of the red bell logo, this could be
considered a sign, but considering that this will not be visible
from Denton Tap, and will serve as a “safety device” staff can
also support this.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of S-1093R-C, Taco Bell, subject to
the following condition:
1. The development of these improvements shall be in
accordance with the Site Plan, Menu Board, Order
Point Canopy and Entry Portal which shall be made
part of the ordinance.
ITEM # 4
Page 4 of 4
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Existing Menu Board
3. Proposed Menu Board
4. Order Point Canopy
5. Entry Portal
THIS IS AN ORIGINAL UNPUBLISHED DRAWING
CREATED FOR YOUR PERSONAL USE IN CONNECTION
WITH A PROJECT PLANNED FOR YOU
BY CUMMINGS SIGNS.
IT IS NOT TO BE SHOWN OUTSIDE YOUR
ORGANIZATION NOR USED, REPRODUCED, COPIED
OR EXHIBITED IN ANY FASHION UNLESS AUTHORIZED
IN WRITING BY AN OFFICER OF CUMMINGS SIGNS.
PROJECT:
ADDRESS:
PHONE: ACCT. MGR.
DESIGNER: SCALE: DATE:
DRAWING NO.
SHEET OF
CUSTOMER APPROVAL:
DATE:
REV#1 REV#4 REV#7
REV#3 REV#6 REV#9
REV#2 REV#5 REV#8
DATE DATE DATE BY BY BY
R
PICKEL
TACO BELL
4/6/10AS NOTED
115 NORTH DENTON TAP RD., COPPELL TX
*
7
1 0 -0 9 2STACEY CLAYTON
*
*
D -ORD E R # 05 9 516
1
6/1/10 TdP
1
SITE PLAN
SCOPE OF WORK
ITEMSQ. FT.
N/A
N/A
QTY
1 Order Point Canopy
1 Menu Board
NORTH
SITE PLAN
(NTS)
N/A 1 Entry Portal
ENTRY PORTAL
ORDER
POINT
CANOPY
MENU BOARD
THIS IS AN ORIGINAL UNPUBLISHED DRAWING
CREATED FOR YOUR PERSONAL USE IN CONNECTION
WITH A PROJECT PLANNED FOR YOU
BY CUMMINGS SIGNS.
IT IS NOT TO BE SHOWN OUTSIDE YOUR
ORGANIZATION NOR USED, REPRODUCED, COPIED
OR EXHIBITED IN ANY FASHION UNLESS AUTHORIZED
IN WRITING BY AN OFFICER OF CUMMINGS SIGNS.
PROJECT:
ADDRESS:
PHONE: ACCT. MGR.
DESIGNER: SCALE: DATE:
DRAWING NO.
SHEET OF
CUSTOMER APPROVAL:
DATE:
REV#1 REV#4 REV#7
REV#3 REV#6 REV#9
REV#2 REV#5 REV#8
DATE DATE DATE BY BY BY
R
PICKEL
TACO BELL
4/6/10AS NOTED
115 NORTH DENTON TAP RD., COPPELL TX
*
7
1 0 -0 9 2STACEY CLAYTON
*
*
D -ORD E R # 05 9 516
1
6/1/10 TdP
8 1/2”
TOP VIEW OF FOUNDATION (NTS)
3/8" STL. PLATE
6 1/4"
3 1/8"
4"
8 1/2"
PLATE DETAIL (NTS)
9"
4"
3/8" STL. PLATE1/4" FULL WELDS
4" X 4" STL. SQ. TUBE
THRU MENU CABINET
3/4" ANCHOR BOLTS
@ 18" (4 PER PLATE)2’-6”
MFR & INSTALL:
(1) ONE MENU BOARD
1. GENERAL CONTRACTOR SHALL BE RESPONSIBLE
FOR ALL ELECTRICAL ROUGH-IN'S AND FINAL
ELECTRICAL CONNECTION.
2. ESTABLISH POSITION OF MENU BOARD USING
MANUFACTURER'S DRAWINGS AND TEMPLATES
3. EXCAVATE FOUNDATION AND POSITION CONDUIT
AND ANCHOR BOLTS AS INDICATED. CHECK CENTERS
TO INSURE ALIGNMENT BEFORE POURING CONCRETE,
COORDINATE WITH MANUFACTURERS INSTALLATION
REQUIREMENTS.
4. PULL 120V AC WIRE AND LEAVE 36" AT EACH END
OF CONDUIT
5.ERECT MENUBOARD SUPPORT STEEL AND LEVEL
WITH NUTS PROVIDED.
6. CONNECT INTERCOM FROM BUILDING TO SPEAKER BOX.
7. ENERGIZE CIRCUITS TO CHECK
8. CLEAN UNITS WITH DAMP CLOTH AND USE TOUCH-UP
PAINTPROVIDED WHERE NECESSARY.
9. SEE SIGNAGE NOTES FOR FURTHER INFORMATION.
51.1 SQ. FT.
MENU BOARD
SCALE: 1/2"= 1'-0"
4’-3 5/8”1’-7”
4’-11”
2’-6”1’-9 7/8”2’-3 5/8”5’-4 1/4”6’-8”2’-3 5/8”1’-3 3/4”4’-0”Volts
Circuits
Amps
(1) 20 amp
4.4
120
EXISTING MENU BOARD
7
THIS IS AN ORIGINAL UNPUBLISHED DRAWING
CREATED FOR YOUR PERSONAL USE IN CONNECTION
WITH A PROJECT PLANNED FOR YOU
BY CUMMINGS SIGNS.
IT IS NOT TO BE SHOWN OUTSIDE YOUR
ORGANIZATION NOR USED, REPRODUCED, COPIED
OR EXHIBITED IN ANY FASHION UNLESS AUTHORIZED
IN WRITING BY AN OFFICER OF CUMMINGS SIGNS.
PROJECT:
ADDRESS:
PHONE: ACCT. MGR.
DESIGNER: SCALE: DATE:
DRAWING NO.
SHEET OF
CUSTOMER APPROVAL:
DATE:
REV#1 REV#4 REV#7
REV#3 REV#6 REV#9
REV#2 REV#5 REV#8
DATE DATE DATE BY BY BY
R
PICKEL
TACO BELL
4/6/10AS NOTED
115 NORTH DENTON TAP RD., COPPELL TX
*
7
1 0 -0 9 2STACEY CLAYTON
*
*
D -ORD E R # 05 9 516
1
6/1/10 TdP
6
823-OM-EVMBMC (magnetic)
823-OM-EVMBLOC (mechanical)
45.3 SQ. FT.
NEW MENU BOARD
THIS IS AN ORIGINAL UNPUBLISHED DRAWING
CREATED FOR YOUR PERSONAL USE IN CONNECTION
WITH A PROJECT PLANNED FOR YOU
BY CUMMINGS SIGNS.
IT IS NOT TO BE SHOWN OUTSIDE YOUR
ORGANIZATION NOR USED, REPRODUCED, COPIED
OR EXHIBITED IN ANY FASHION UNLESS AUTHORIZED
IN WRITING BY AN OFFICER OF CUMMINGS SIGNS.
PROJECT:
ADDRESS:
PHONE: ACCT. MGR.
DESIGNER: SCALE: DATE:
DRAWING NO.
SHEET OF
CUSTOMER APPROVAL:
DATE:
REV#1 REV#4 REV#7
REV#3 REV#6 REV#9
REV#2 REV#5 REV#8
DATE DATE DATE BY BY BY
R
PICKEL
TACO BELL
4/6/10AS NOTED
115 NORTH DENTON TAP RD., COPPELL TX
*
7
1 0 -0 9 2STACEY CLAYTON
*
*
D -ORD E R # 05 9 516
1
6/1/10 TdP
ORDER POINT CANOPY
2
ALUMINUM CABINET
DESIGNED TO ACCEPT
DELPHI OR TEXAS
DIGITAL OCB/
SPEAKER &
MICROPHONE
110 & 150
Canopy Wind Load
See foundations for 110 & 150 mph wind load.
PART # 823-TB-OPCPY-6X8DSCALE: 1/2” = 1’-0”
(6) 72" F72T12CWHO Lamp
(1) 6-Lamp Ballast @ 2.75A t otal
PAINTED ACCENT
(NON-ILLUMINATED)
PAINTED ACCENT
(NON-ILLUMINATED)
THIS IS AN ORIGINAL UNPUBLISHED DRAWING
CREATED FOR YOUR PERSONAL USE IN CONNECTION
WITH A PROJECT PLANNED FOR YOU
BY CUMMINGS SIGNS.
IT IS NOT TO BE SHOWN OUTSIDE YOUR
ORGANIZATION NOR USED, REPRODUCED, COPIED
OR EXHIBITED IN ANY FASHION UNLESS AUTHORIZED
IN WRITING BY AN OFFICER OF CUMMINGS SIGNS.
PROJECT:
ADDRESS:
PHONE: ACCT. MGR.
DESIGNER: SCALE: DATE:
DRAWING NO.
SHEET OF
CUSTOMER APPROVAL:
DATE:
REV#1 REV#4 REV#7
REV#3 REV#6 REV#9
REV#2 REV#5 REV#8
DATE DATE DATE BY BY BY
R
PICKEL
TACO BELL
4/6/10AS NOTED
115 NORTH DENTON TAP RD., COPPELL TX
*
7
1 0 -0 9 2STACEY CLAYTON
*
*
D -ORD E R # 05 9 516
1
6/1/10 TdP
4
12”
t o front
of curb
STAINLESS STEEL CABLE
SELF RETURNING
SWING ARM
ENTRY PORTAL
METAL PANEL
(NON-ILLUM.)
METAL ACCESS PANELS
(NON-ILLUM.)
Access Panels: Flat Alum. Paint TB Bronze
Tiger Drylac 49-66230 C33
NON-ILLUMINATED
CUSTOMNON-ILLUMINATED
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 13, 2010
12
✔
PUBLIC HEARING
Consider approval of Case No. S-1220R-TC, Verizon Wireless, a zoning change request from S-1220-TC (Special Use
Permit-1220-Town Center) to S-1220R-TC (Special Use Permit-1220 Revised-Town Center), to allow the replacement of
existing telecommunication antennae and the expansion of the equipment cabinet enclosure on property located at
363 North Denton Tap Road in Andy Brown West Park.
The following P&Z conditions remain outstanding:
1. Coordinate with the Parks Department for the scheduling of construction times and the replacement of the Red
Bud tree and portion of the irrigation system affected by the proposed change.
On June 17, 2010, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0), with the
following above-stated condition. Commissioners Jett, Tankersley,
Haas, Frnka, Duncan and Kittrell voted in favor, none opposed.
Staff recommends APPROVAL.
@02 S-1220R-TC, VW-1 AR
ITEM # 7
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1220R-TC, Verizon Wireless
P&Z HEARING DATE: June 17, 2010
C.C. HEARING DATE: July 13, 2010
STAFF REP.: Matt S. Steer, City Planner
LOCATION: 363 North Denton Tap Road in Andy Brown West Park
SIZE OF AREA: One acre of property
CURRENT ZONING: S-1220-TC (Special Use Permit-1220-Town Center)
REQUEST: A zoning change to S-1220R-TC (Special Use Permit-1220
Revised-Town Center), to allow the replacement of existing
telecommunication antennae and the expansion of the
equipment cabinet enclosure.
APPLICANT: Bill Bauman
Bauman Consultants
2300 Springmere Dr.
Arlington, TX 76012-5672
Phone: (817) 271-0022
Fax: (817) 860-0077
HISTORY: On September 14, 2004, Council approved an extension of the
existing light standard from 70 feet to 80 feet for the installation
of telecommunication antennae. A shelter was constructed at
that time adjacent to the concession stand to house the
equipment.
ITEM # 7
Page 2 of 3
TRANSPORTATION: Denton Tap is a six-lane divided roadway, within 120 feet of
right-of-way
SURROUNDING LAND USE & ZONING:
North- Andy Brown West Park; TC (Town Center)
South- Medical Office, Daycare & Veterinary Clinic; TC (Town Center)
East – Andy Brown East; TC (Town Center)
West – Copperstone Residential Subdivision; SF-12
(Single Family -12)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996, as amended, shows
the property as suitable for park/open space.
DISCUSSION: This is a request for antennae replacement on the existing light
standard as well as an expansion to the shelter adjacent to the
concession stand for new equipment installation. Originally the
applicant proposed to expand the shelter to the southeast, but due to
concerns related to accessibility to the concession stand, the proposal
has been reconfigured to expand nine feet to the northeast. The
expansion will be built with brick to match the existing structure and a
condition of approval is that this shall be indicated on the elevation
sheets. The applicant has agreed to coordinate with the Parks &
Recreation Department for construction scheduling, so as not to
conflict with any youth activities. The Redbud tree and irrigation
affected by the proposal will be replaced. The existing gate will be
replaced with a solid metal gate and painted to match or compliment
the brick color. All and all, staff is in support of this request and is
recommending approval.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of S-1220R-TC, Verizon Wireless subject to the
following conditions.
1. Coordinate with the Parks Department for the scheduling of construction times and
the replacement of the Red Bud tree and portion of the irrigation system affected by
the proposed change.
2. Label the proposed gate and brick color on the elevation sheets as “to match the
existing brick”.
ITEM # 7
Page 3 of 3
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Overall Site Plan
2. Detail Site Plan
3. Elevation Sheets (2 pages)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 13, 2010
13
✔
PUBLIC HEARING
Consider approval of Case No. PD-237R-HC, QuikTrip, a zoning change request from A (Agriculture) to PD-237R-HC
(Planned Development-237 Revised-Highway Commercial) to attach a detail site plan to allow a 4,900-square-foot
convenience store with eight gas pump islands on 2.03 acres of land located at the northeast corner of South Belt Line
Road and the proposed extension of Dividend Drive.
See attached letter from JD Dudley dated July 1, 2010, appealing the Planning Commission's recommendation for
denial to Council. The applicant is requesting to be heard on August 10, 2010; however, this case was advertised for
the July 13th meeting; therefore, staff is recommending the public hearing be opened and continued until the August
10th meeting date.
A 3/4 VOTE OF COUNCIL (6 OUT OF 7) IS NECESSARY TO OVERTURN THE PLANNING COMMISSION'S DENIAL OF THIS
ZONING CHANGE IF THE CASE IS NOT CONTINUED TO AUGUST 10TH. A SIMPLE MAJORITY VOTE CAN CONTINUE THIS
CASE TO THE AUGUST 10TH MEETING DATE.
On June 17, 2010, the Planning Commission recommended DENIAL of
this ZONING CHANGE (5-1). Commissioners Jett, Haas, Frnka, Duncan
and Kittrell voted in favor of the denial; Tankersley opposed.
Staff recommends DENIAL.
@03 PD-237R-HC, QuikTrip-1 AR
ITEM # 8
Page 1 of 8
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-237R-HC. QuikTrip
P&Z HEARING DATE: June 17, 2010
C.C. HEARING DATE: July 13, 2010
STAFF REP.: Matt S. Steer, City Planner
LOCATION: Northeast corner of South Belt Line Road and the proposed
extension of East Dividend Drive.
SIZE OF AREA: 2.03 acres of property
CURRENT ZONING: A (Agricultural)
REQUEST: A zoning change to PD-237R-HC (Planned Development-237
Revised-Highway Commercial), to attach a detail site plan to
allow a 4,900-square-foot convenience store with eight gas
pump islands (16 pumps).
APPLICANT: Applicant: Landscape Architect:
JD Dudley Mike Ramsey
Quiktrip Ramsey Landscape Architects
1120 N Industrial Blvd. 11914 Wishing Well Ct.
Euless, Texas 76039 Frisco, Texas 75035
Phone: (817) 786-3187 Phone: (972) 335-0889
Fax: (918) 615-7059 Fax: (469) 362-5433
jdudley@quiktrip.com mike.rla@att.net
ITEM # 8
Page 2 of 8
Engineer:
Cheralyn Armijo
Glenn Engineering
105 Decker Ct., Suite 910
Irving, Texas 75062
Phone: (972) 717-5151
Fax (972) 717-2176
cmarmijo@glennengineering.com
HISTORY: On October 14, 2008, a Preliminary Plat was approved for
28.14 acres of property located on the east side of South Belt
Line Road, and has since expired. A final plat for East Dividend
Drive was approved concurrent with the preliminary plat. A
new Preliminary Plat, Final Plat and appropriate zoning will be
required prior to any development of the 27 acres (not including
East Dividend Drive) along the east side of S Belt Line Road.
The current request is for zoning of two acres of property.
TRANSPORTATION: South Beltline Road is a P6D, major thoroughfare built to
standard in l20-foot right-of-way. East Dividend Drive is
planned to be a four-lane divided roadway within 90 feet of
right-of-way.
SURROUNDING LAND USE & ZONING:
North – vacant; A (Agricultural)
South – vacant; A (Agricultural)
East – vacant; A (Agricultural)
West – vacant; PD-221R3-HC (Planned Development-221-
Revision 3- Highway Commercial)
COMPREHENSIVE PLAN: The Coppell Comprehensive Master Plan, as amended,
shows the property as suitable for freeway office uses.
DISCUSSION: This is the first Detail Planned Development proposal out of a larger
tract of land approximately 27 acres in size located on the east side of
South Beltline Road, north of the proposed extension of East Dividend
Drive. A 4,900-square-foot convenience store and a 7,100-square-
foot gas canopy with eight pump islands (16 total pumps) are
proposed. The proposed hours of operation are 24 hours a day, seven
days a week.
ITEM # 8
Page 3 of 8
As mentioned in the HISTORY section, East Dividend Drive was final
platted in 2008 establishing the 90-foot right-of-way for the
construction of a four-lane divided roadway. A temporary turnaround
at the city limit line has been approved and recorded with the county.
This road is envisioned to eventually be extended into the Cypress
Waters Development within the North Lake Property (City of Dallas).
The property is part of a larger tract of 27 acres currently zoned
Agricultural, which is a temporary zoning classification until the
appropriate zoning of Highway Commercial is established. Highway
Commercial is the base zoning of the Planned Development request.
Typically, a special use permit would be required for a gas station or
convenience store use, but because the applicant is requesting so
many exceptions to the Zoning Ordinance, they decided to ask for ALL
the variances under the guise of a Planned Development. According
to the Zoning Ordinance,
The “HC” highway commercial district is intended primarily as a
high intensity area permitting a mixed-use for office,
commercial-retail, and highway oriented uses, such as hotels,
restaurants, and low and mid-rise offices, and should be
located generally along high-volume thoroughfares. The site
characteristics for each area should be designed in a manner to
create an attractive appearance from I.H. 635 and S.H. 121,
and an impressive gateway into the community. Because these
areas are designated as major thoroughfare entry points,
emphasis has been placed on building arrangement, setbacks,
parking, and landscape treatment, which are intended to be
elements influencing the character of entrance into the city. It
is the intention of the “highway commercial” zoning district to
create an attractive and unique entrance into the city.
This planned development request was initially reviewed based on the
“impressive gateway” premise of the HC District, and staff does not
feel that a large scale gas station fits in with this vision. A similar
proposal was denied in 2008 for a RaceTrac gas station/C-store
proposal south of this site on the west side of South Belt Line Road.
Staff was strongly opposed to the land use, consistent with the
recommendation for this proposal. The applicant has met several
times with city staff to discuss the issues at hand. Originally submitted
in December 2008, the applicant first postponed the request to the
January 2009 Planning and Zoning Commission Meeting and then
eventually submitted a letter withdrawing the case. They stated that
the decision was made after several meetings with city staff and their
consultants, realizing that the use will not be supported even if all site
plan and building articulation requirements have been met. Since the
original submittal, the applicant is proposing to enlarge the land area
ITEM # 8
Page 4 of 8
to meet the area requirements of the Landscape Section of the Zoning
Ordinance.
In several of the meetings with the applicant, a comment related to
reorienting the gas canopy and c-store on site was suggested by staff.
The reason this point was discussed was to enhance the site to be
more in line with the “Gateway” premise of the HC District. If
reoriented, the gas canopy would not be fronting on Belt Line Road
(either the side of the canopy, or the C-store would front Belt Line) and
it would be less obtrusive at the entry into Coppell. The applicant has
offered little change to their initial building configuration, but to their
credit have made substantial modifications to the landscape plan and
a couple of material “upgrades” to the elevations.
Ideally, a Conceptual Planned Development for the entire 27-acre
tract establishing accessibility, circulation patterns, utilities, signage
and architectural compatibility would be in place prior to or concurrent
with a detail planned development proposal for an individual parcel.
This is not the case with this proposal, leaving several unresolved
issues at this time. The need for access to/from future adjacent
development is unknown. The architectural compatibility of the overall
development should not be based on a prototypical gas station with
bright red striping, large internally illuminated plastic awnings, brown
concrete bollards spaced every three feet, “QT brown” concrete
monument signs, etc.. With a Conceptual Planned Development for
the entire property in place, the architectural style and tone for the 27
acre property would be set and this proposal would need to conform to
it, not vice versa. In an attempt to achieve some uniformity to the
development, staff requested and received a letter from the owner of
the entire tract of land stating that the remaining vacant property north
of East Dividend Drive will be developed with similar brick and stone
consistent with this proposal. There are discrepancies between the
general utility plan submitted for Dividend Drive and the site specific
one for this proposal which too could be rectified with proper planning
for the entire tract.
Staff has reviewed the plans several times, each subsequent time on
a technical basis as if the land use and unsightliness weren’t issues,
to clear up the majority of the comments and drafting revisions
needed. These are included within staff’s recommendation. The site
planning issues not specifically related to land use are outlined below.
Site Plan:
The site plan shows the 4,900-square-foot convenience store located
toward the east side of the site which is dwarfed by a 7,129-square-
foot gas canopy in front on the west side. The circulation to and from
the site is adequate, but as mentioned above, staff is unclear of how
ITEM # 8
Page 5 of 8
this will function as a part of a larger development. Specific to this
site, staff was informed midway through the last submittal process,
that there are a total of 55 brown concrete bollards proposed in front
and in back of the convenience store. These are proposed to
separate the walkway in front of the building from the parking.
Throughout the City of Coppell, a six-foot sidewalk is typically used to
give the storefront a slightly raised (six-inch curb height) entry and to
separate the vehicular use from the pedestrian access. If there is any
possibility of approving this request, staff is recommending that the
bollards be removed and a standard sidewalk be used.
Parking:
According to the Zoning Ordinance within the HC District, no more
than 50% of the required parking can be located in the front of the
building. This requirement is specific to the HC District in order to
create a better appearance from the adjacent thoroughfares. This
proposal is not meeting this requirement, as there are a total of 25
parking spaces required; and 38 are proposed with 18 of those spaces
(>50% of the required) in the front yard. This does not include the
parking and paved area adjacent to the gas pumps, which wasn’t
envisioned when creating the HC Section of the Zoning Ordinance.
To overcome this zoning violation, the applicant has included this as a
PD condition. If the applicant reconfigures the site as recommended
by staff (reorienting the building closer to Belt Line Road with the eight
gas pump islands either to the side or the rear), this would eliminate
the need for the variance.
It has been recommended that a bermed hedge row be used to
screen the parking lot and gas pumps from Belt Line, but the applicant
has advised staff that they would not do this as it would decrease the
visibility of the gas pumps.
Landscaping:
The required landscape areas have been met. Since the initial
submittal in December 2008, the applicant extended the property 50
feet to the north, creating additional area for landscaping. The
applicant is providing Cedar Elms along S Belt Line (Primary Image
Zone) and Crepe Myrtles planted in groupings at the entry points,
meeting the minimum requirements of the Streetscape Ordinance.
The HC District calls for a landscape treatment to “influence the
character of the entrance into the city.” Even though the minimum
requirements of the Landscape Section of the ordinance have been
met, an expansive amount of pavement with gas pumps and parking
is not the gateway envisioned. Staff requested a berm hedge-row on
S Belt Line Road and East Dividend Dr and to include a landscape
island at the end of the gas canopy to soften the appearance. Neither
of these requests were addressed.
ITEM # 8
Page 6 of 8
Elevations and Signage:
The convenience store building façade is a slightly altered prototypical
QT design, and does not fit with the character of recent retail
development in Coppell subjected to the same regulations. To the
applicants’ credit, they have removed the “QT button signs”, and have
added stone columns and a mansard roof since the initial submittal.
There are two awnings proposed- one large awning extending the
majority of the front facade and a smaller one on the rear entry. Within
the Zoning Ordinance, awnings are allowed, but are specified to be of
a neutral color, constructed of fabric and to not be illuminated. The
proposed awnings are bright red in color, made of shiny stretched
plastic and illuminated, bringing special attention to them in the night
and early morning. Signs are specifically prohibited on awnings, but
the applicant insists that this is necessary for the project to proceed.
These are listed as conditions of the PD on the Site Plan. At the
Development Review Committee meeting, staff made some
architectural suggestions to the applicant. Upon resubmittal of the
attached revised plans, a letter was attached that indicated that “QT is
looking into enhancements to see if any changes can be made.” At
the time this staff report is being drafted, staff still has not received
any changes. Therefore, staff is requesting additional fenestration on
each elevation, and a roof style change from mansard to either hip or
gable.
In an attempt to combat the unsightliness of the gas canopy, staff
recommended that a standing seam roof be added. The applicant
complied with this request, but did it incorrect architecturally. The
canopy roof should extend beyond the fascia and the fascia should be
narrowed. The canopy also needs substantial modifications to comply
with the Zoning Ordinance. The applicant insists that the red
illuminated acrylic striping along the metal champagne colored canopy
fascia is needed and will not alter their proposal. The striping is
considered as “signage” within the definition given in the Zoning
Ordinance. This states, a sign is anything that is “visible from outside
the premises on which it is located and that is designed, intended or
used to inform, to advertise or to attract the attention of persons not on
those premises.” Signage is strictly PROHIBITED on gas canopies,
and the applicant has listed this as yet another PD condition.
The monument sign is a brown concrete sign with interchangeable
price plates. If this application is approved, staff recommends that this
sign be altered to include the same brick and stone as is shown on the
c-store elevations. The location of the monument sign is proposed to
be in the southwest corner 15 feet from each right-of-way line.
ITEM # 8
Page 7 of 8
Summary:
PD Conditions requested:
1. Gas station and C-store land use.
2. Greater than 50% of the required parking is located in the front
yard.
3. Red illuminated band on the canopy.
4. Red illuminated vinyl awning/canopy sign on the front and back of
the building.
All and all, the applicant has been informed that staff could not support
this particular plan and that we would need a completely different plan
with the structures reoriented- the main structure closer to Belt Line
Road with the gas canopy to the side or rear of the site for a more
attractive appearance. The land use envisioned for this property is
freeway office, which is defined as an area permitting medium-to-large
scale development of office parks, corporate offices, and office lease
space. A gas station does not fall within that definition. Staff is unable
to support this plan, and recommends denial based on:
1. It being the wrong land use for this location;
2. The HC District calls for an attractive appearance from IH 635 and
an impressive and unique gateway/entrance into the community
placing emphasis on building arrangement, setbacks, parking, and
special landscape treatment and this proposal is not unique and
creates and unsightly appearance at the gateway to the community
with no consideration being given to alter the gas canopy and
building orientation;
3. A very similar gas station proposal (RaceTrac) was recently denied
across the street;
4. The architectural tone of a larger development being set by a gas
station;
5. An expansive amount of paved area; and finally,
6. Proposed visual clutter including but not limited to excessive
amount of bollards, nonconforming signage, pump colors and tops.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending DENIAL of this request due to the land use, site design and overall
appearance not being compatible with what was envisioned for this location. The following
is a list of outstanding items:
1. Reorient the proposed building to the southwest corner of the site, position the gas
canopy north of the structure and perpendicular to S Belt Line Rd.
2. Add fenestration on each façade.
3. Create a more traditional roof type (hip or gable as opposed to mansard) more
characteristic of recent retail constructed in Coppell.
4. Construct a curb in front of parking spaces and eliminate the bollards shown, unless
otherwise prohibited by the Texas Accessibility Standards.
ITEM # 8
Page 8 of 8
5. Place a berm with a hedge row on top within the landscape area along South Belt
Line Road and East Dividend Drive.
6. Include a landscape island at the end of gas canopy and include architectural
element (i.e. boulder or stone monument) to prevent trucks from driving on it.
7. Alter the monument sign base to include the same brick and stone as is shown on
the c-store elevations.
8. Revise the vicinity map to accurately reflect the proposed location of requested
zone change (northeast corner of S. Belt Line Rd. and E. Dividend Dr. extension).
9. Extend the mutual access drive on the northeast portion of the property to the
northern boundary if a compatible use is proposed for the property to the north.
10. Show details of proposed brick pavers directly adjacent to the building on detail
sheet.
11. Include the contact person’s name within the contact information listed on plans.
12. Label the proposed fire lane and mutual access easements.
13. The Site Plan still shows 'vent lines' near the dumpster enclosure. The
underground fuel storage tank vent lines shall be integrated into the fuel island
canopy design.
14. The Floor Plan does not show a 'fire riser room'. The fire riser room shall be a
minimum 64 square feet with direct exterior access.
15. The Utility Plan does not show a Fire Department connection. The Fire Department
connection shall be detached from the building and located adjacent to a fire
hydrant.
16. Rectify inconsistencies between overall utility plan and site specific plan (i.e. fire
hydrants along Dividend do not match).
17. Remove striping from the canopy as this is not permitted.
18. Additional comments to be generated upon detailed engineering plan submittals.
ALTERNATIVES:
1) Recommend approval of the request
2) Recommend disapproval of the request
3) Recommend modification of the request
4) Take under advisement for reconsideration at a later date
ATTACHMENTS:
Site Plan
Preliminary Utility Plan
Landscape Plan/Tree Survey
Floor Plan
Site Details
Elevations (4 pages)
Monument Sign Exhibit
Street: City, State:QuikTrip Store No. :969 Beltline & Dividend Coppell, TX
Presentation Exhibit
5000RE QuikTrip StoreBuilding Elevations
K:\Projects\Div 08 Dallas\0969\3D\dwg\0969 Building 0969BEL00-004 - CAD.dwg, 8.5x11, 6/7/2010 3:27:57 PM, jkim
Street: City, State:QuikTrip Store No. :969 Beltline & Dividend Coppell, TX
Presentation Exhibit
5000RE QuikTrip StoreBuilding Elevations
K:\Projects\Div 08 Dallas\0969\3D\dwg\0969 Building 0969BEL00-04.dwg, 8.5x11, 6/7/2010 3:27:28 PM, jkim
AirFree
Street: City, State:QuikTrip Store No. :969 NEC of Beltline & Dividend Coppell, TX
Presentation Exhibit
DS10 Gas CanopyGas Canopy Elevations
K:\Projects\Div 08 Dallas\0969\3D\dwg\0969 Gas Canopy 0969GEL00-03 - CAD.dwg, 8.5x11, 6/7/2010 3:27:43 PM, jkim
Street: City, State:QuikTrip Store No. :969 NEC of Beltline & Dividend Coppell, TX
Presentation Exhibit
DS10 Gas CanopyGas Canopy Elevations
K:\Projects\Div 08 Dallas\0969\3D\dwg\0969 Gas Canopy 0969GEL00-03.dwg, 8.5x11, 6/7/2010 3:27:12 PM, jkim
®
®
K:\Projects\Div 08 Dallas\0969\Signage\P-010H - 2 Pricer.dwg, Sign Layout, 6/7/2010 3:26:56 PM, jkim
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 13, 2010
14
✔
PRESENTATION
Consider approval of the Denton Creek @ Sandy Lake Addition, Lots 1 & 2, Block A, Minor Plat, a minor plat to allow
the construction of a single-family home on Lot 1 and the future construction of an office building on Lot 2, on 2.36
acres of property located on the north side of Sandy Lake Road, approximately 600 feet west of Starleaf Road.
The following P&Z conditions remain outstanding:
1. Provide a 15-foot wide stamped concrete paver band at entrance to the residential lot.
(This condition will be reduced to an eight-foot paver band at Council)
2. Applicant understands a revised Planned Development for Lot 2 will be required, as well as a replat, before any
construction can begin on this Lot.
On June 17, 2010, the Planning Commission unanimously
recommended approval of this MINOR PLAT (6-0), with the following
above-stated conditions. Commissioners Jett, Tankersley, Haas, Frnka,
Duncan and Kittrell voted in favor, none opposed.
Staff recommends APPROVAL.
@04 DC@SLA, L1&2, BA, MP-1 AR
ITEM #6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Denton Creek @ Sandy Lake Addition, Lots 1 & 2, Block A, Minor Plat
P&Z HEARING DATE: June 17, 2010
C.C. HEARING DATE: July 13, 2010
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: The north side of Sandy Lake Road, approximately 600 feet west
of Starleaf Road.
SIZE OF AREA: 2.36 acres of property
CURRENT ZONING: SF-12 (Single Family-12) on Lot 1, and Planned Development
235-O (Planned Development for Office use) on Lot 2.
REQUEST: A Minor Plat to allow the construction of a single-family home on
Lot 1 and the future construction of an office building on Lot 2.
APPLICANT: Owner: Engineer:
Mr. and Mrs. D. Akula Gonzalez/Schneeberg, Engrs.
109 Woodland Cove Robert Schneeberg
Coppell, TX. 75019 660 N. Cent. Expwy.
(972) 241-4698 Suite 250
Fax: (972) 241-4439 Plano, TX. 75074
(972) 516-8855
Fax: (972) 516-8901
HISTORY: In October of 2008, Council approved a change in zoning on the
office portion of this property from SF-12 to Planned
Development-Office to allow a two-story, 11,600 square foot office
building to be constructed on an approximate .8 acre site. On that
same date, the Council approved a minor plat on a larger portion
ITEM #6
Page 2 of 3
of this same site that allowed a two-story brick residence on Lot 1,
and the above mentioned two story 11,630 square foot office
building on Lot 2. Both lots combined totaled 2.36 acres of
property. Construction of neither building has occurred since
approval of the minor plat, which, incidentally, was never recorded
with Dallas County.
TRANSPORTATION: Sandy Lake Road is a C4D, four-lane, concrete, divided improved
roadway with median contained within an approximate 90 foot right-
of-way.
SURROUNDING LAND USE & ZONING:
North- Vacant land and flood plain; City of Carrollton
South- St. Joseph Retirement Village; PD-114R-SF-7
East- Single family residences; SF-12
West- Vacant; SF-12
COMPREHENSIVE PLAN:
The Comprehensive Plan of May 1996, as amended, shows the
property as suitable for neighborhood retail uses (which includes
office )
DISCUSSION: This is a request to modify the proposed (but not recorded) Minor
Plat of this property approved by Council in October of 2008. As
you may recall, the owner had initially proposed to build an 11,600
square foot office building and an adjacent two-story residence at
the same time. The objective was to live in the home and use the
office for the owner’s law practice. The plan called for a grass-
crete link between the residence and office, and a landscaped
screen between the office building and the home. At the Council
meeting, Council agreed to the grass-crete product and landscape
screen at initial construction, but advised the owner the landscape
screen would have to be replaced with a solid six foot tall masonry
fence along the west and north property lines between the two
uses if/when the property was sold to a subsequent owner.
Plans have changed, and the owner wishes to modify the lot
sizes, and move forward with construction of the residence on Lot
#1. In addition, the applicant wishes to make the residential lot
larger and the office parcel smaller. Specifically, the residential lot
is proposed to be enlarged from 1.45 to 1.77 acres (63,226
square feet to 77,364 square feet) and the office parcel reduced in
ITEM #6
Page 3 of 3
size from .84 to .52 acres (36,922 square feet to 22,784 square
feet). The six foot masonry wall separating the residence from the
office tract will be constructed with development of the single-
family residence, as indicated on the Revised Site Plan. Sandy
Lake Road is a Primary Image zone, and as such, the driveway
entrance to the residence is required to provide a 15 foot wide
stamped concrete paver band at the entrance which is a condition
of approval of this request.
Because a specific plan was approved for the office parcel and
the reduction in size of the office lot no longer accommodates the
proposed office, a revised PD must be submitted before any
development can occur on Lot 2. The applicant understands this
and a condition of approval of this Minor Plat will be the
understanding that a revised Planned Development will be
required before any construction can occur on Lot 2.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this request with the following conditions:
1. Provide a 15 foot wide stamped concrete paver band at entrance to
residential lot.
2. Applicant understands a revised Planned Development for Lot 2 will
be required, as well as a replat, before any construction can begin on
this Lot.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
ATTACHMENTS:
1. Revised Site Plan
2. Minor Plat Document
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
July 13, 2010
15
✔✔
RESOLUTION
Consider approval of a Resolution to reduce Denton Tap Road to one lane southbound, and one lane northbound
along Denton Tap at the intersection of Bethel Road for a period of up to 40 calendar days from the beginning of
work; and authorizing the Mayor to sign and execute any necessary documents.
Approval of this resolution will allow for JRJ Paving to proceed with the construction of Bethel Road at the intersection
of Denton Tap.
Staff will be available to answer any questions at the Council meeting.
Staff recommends approval of this Resolution.
#Denton Tap Lane Closure
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: July 13, 2010
RE: Consider approval of a Resolution to reduce Denton Tap Road to one lane
southbound, and one lane northbound along Denton Tap at the intersection
of Bethel Road for a period of up to 40 calendar days from the beginning of
work; and authorizing the Mayor to sign and execute any necessary
documents.
On April 27, 2010 the City of Coppell awarded a contract to JRJ Paving for the reconstruction of
Bethel Road from Penfolds Lane to Denton Tap Road. This project will greatly improve the
function of the intersection of Bethel Road and Denton Tap by adding dedicated turn lanes to
eastbound Bethel Road. As part of these improvements the median noses in Denton Tap are
being pushed back, the brick paver bands are being removed, and new stamped concrete bands
are being installed to line up with the new north and south curb lines of Bethel Road. Bethel
Road will remain open on both sides of Denton Tap for the duration of this work activity. See the
attached exhibit for additional information.
Closure of these lanes will cause an inconvenience to the residents and traveling public along
both Denton Tap and Bethel Road. We understand this, and the contractor has agreed to
complete this work during the remainder of the summer, when our traffic patterns are lighter, in
order to minimize this impact.
This work accomplishes both the widening of the intersection, and the replacement of the bands
of brick pavers with stamped concrete.
Approval of this resolution will allow the contractor to move forward with the work within
Denton Tap associated with the Bethel Road reconstruction project.
Staff will be available to answer any questions at the City Council meeting.
RESOLUTION NO. _________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
AUTHORIZING THE CITY ENGINEER TO REDUCE DENTON TAP
ROAD TO ONE LANE NORTHBOUND AND ONE LANE
SOUTHBOUND FOR A PERIOD OF UP TO 40 CALENDAR DAYS
FROM THE BEGINNING OF WORK; PROVIDING FOR A PENALTY
FOR ROAD CLOSURE BEYOND 40 CALENDAR DAYS; PROVIDING
FOR A BONUS AWARD FOR COMPLETION AND ROAD RE-
OPENING IN LESS THAN 30 CALENDAR DAYS; AND AUTHORIZING
THE MAYOR TO SIGN AND EXECUTE ANY NECESSARY
DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Bethel Road at the intersection of Denton Tap Road is planned to undergo
reconstruction with the construction of Bethel Road from Denton Tap to Penfolds; and
WHEREAS, during the period of said reconstruction, traffic on the street and intersection
will be severely impaired; and
WHEREAS, reconstruction of the intersection within the existing right-of-way requires
closure of two lanes of Denton Tap Road at the Bethel Road intersection; and
WHEREAS, the Contractor shall maintain one lane northbound and one lane southbound of
Denton Tap Road; and
WHEREAS, after consideration the City Council has determined that it would be in the
best interest of the City and its citizens to provide for a more expedient and safer reconstruction
process by permitting the reduction of Denton Tap to one lane northbound and one lane southbound
at the intersection during the period of reconstruction;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the City Engineer and Contractor is hereby authorized to undertake the
necessary steps to reduce Denton Tap to one lane northbound and one lane southbound for a period
of 40 calendar days.
1
2
SECTION 2. That the Contractor is authorized and directed to cause the erection of signs
and official traffic control devices as is necessary and to give notice of alternate routes of travel as
provided herein.
SECTION 3. That this Resolution shall take effect immediately from and after its passage
as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2010.
APPROVED:
_________________________________________
JAYNE PETERS, MAYOR
ATTEST:
_________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
Proposed Lane Closure,
Bethel Rd Re-Construction
City of Coppell Project ST03-01A
Created in LDDT
1 INCH = 1 MILE
0 11/2
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\ST03-01A CLOSURE 2
Created on: 7 July 2010 by Scott Latta 1/2
1 INCH = FT.
0 50
50
25
Proposed Lane Closure,
Bethel Rd Re-Construction
City of Coppell Project ST03-01A
Created in LDDTS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS.dwg\ST03-01A CLOSURE 2
Created on: 7 July 2010 by Scott Latta
NEW CONSTRUCTION
AREA OF PROPOSED
ROAD CLOSURE 2/2
AGENDA REQUEST FORM DATE: July 13, 2010
ITEM #: 16
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM DATE: July 13, 2010
ITEM #: 17
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: July 13, 2010
ITEM #: 18
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: July 13, 2010
Department Submissions:
Item No. 7 was placed on the Agenda for the above-referenced City Council
meeting by the Library Department. I have reviewed the Agenda Request
(and any backup if applicable) and hereby submit this item to the City
Council for consideration.
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Library Department
Item No. 15 was placed on the Agenda for the above-referenced City
Council meeting by the Engineering Department. I have reviewed the
Agenda Request (and any backup if applicable) and hereby submit this item
to the City Council for consideration.
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Engineering Department
Item Nos. 9/E, 11, 12, 13 and 14 were placed on the Agenda for the
above-referenced City Council meeting by the Planning Department. I
have reviewed the Agenda Requests (and any backup if applicable) and
hereby submit these items to the City Council for consideration.
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Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
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Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
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City Manager
(or Deputy City Manager)