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BM 2010-08-19 PZ min081910 Page 1 of 5 MINUTES OF AUGUST 19, 2010 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on Thursday, August 19, 2010, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: Gregory Frnka – Chair Edmund Haas – Vice Chair Aaron Duncan Anna Kittrell Charles Sangerhausen Consuelo Rios-Tankersley Derek Jett Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; City Attorney, Bob Hager; Graduate Engineer, Michael Garza and Planning Secretary, Juanita Miles. ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Frnka called the meeting to order. 3. Consider approval of the minutes for July 15, 2010. Action: Vice Chairman Haas made a motion to approve the minutes for July 15, 2010, as written. Commissioner Jett seconded; motion carried (7-0), with Commissioners Jett, Rios-Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 4. Consider approval of the Coppell Aquatic & Recreation Center Expansion, Site Plan Amendment, to allow a 11,600-square-foot, expansion to the existing 37,700-square-foot recreation center and additional parking spaces on 31.63 acres of property located at 234 East Parkway Blvd, at the request of John Elias, Parks & Recreation Department. STAFF REP.: Matt Steer min081910 Page 2 of 5 Presentation: City Planner, Matt Steer introduced this case to the Commission showing exhibits, elevations, and color renderings. He stated staff’s recommendation for approval subject to two conditions, which he read into the record. John Elias, Parks Operations Manager/City of Coppell, 816 S. Coppell Road, Coppell, Texas was present to represent this case before the Commission, to address any questions and he was in agreement with staff’s recommendations. Action: Commissioner Kittrell made a motion to approve the Coppell Aquatic & Recreation Center Expansion, Site Plan Amendment, to allow a 11,600-square-foot, expansion to the existing 37,700-square-foot recreation center and additional parking spaces with staff’s conditions and one additional condition (Condition C.): A. Move proposed landscape island within the Aquatic Center Parking lot to the north five parking spaces. B. Label each of the trees to be removed on the Tree Removal Plan. C. The Landscape Plan shall meet or exceed the requirements of the Landscape Ordinance, including the incorporation of as many four-inch and six-inch caliper trees as possible. Vice Chairman Haas seconded; motion carried (6-1), with Commissioners Rios- Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. Commissioner Jett opposed. 5. PUBLIC HEARING: Consider approval of the Coppell Aquatic & Recreation Center Addition, Lot 1R, Block A, Replat, being a replat of Lot 1, Block A, of the Coppell Aquatic & Recreation Center Addition, to allow the abandonment of a portion of the fire- lane easement on 31.63 acres of property located at 234 East Parkway Blvd, at the request of John Elias, Parks & Recreation Department. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission showing exhibits. He stated staff’s recommendation for approval subject to one condition, which he read into the record. John Elias, Parks Operations Manager/City of Coppell, 816 S. Coppell Road, Coppell, Texas was present to represent this case before the Commission, to address any questions and he was in agreement with staff’s recommendations. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak in either favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the public hearing. min081910 Page 3 of 5 Action: Commissioner Sangerhausen made a motion to approve the Coppell Aquatic & Recreation Center Addition, Lot 1R, Block A, Replat, being a replat of Lot 1, Block A, of the Coppell Aquatic & Recreation Center Addition, to allow the abandonment of a portion of the fire-lane easement, with the following condition: A. Remove the note stating that “Coordination with Oncor is on-going”. Vice Chairman Haas seconded; motion carried (6-1), with Commissioners Rios- Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. Commissioner Jett opposed. 6. Consider approval of the Carter Addition PH III, Preliminary Plat, to subdivide 20.28 acres of property into twenty-five (25) single-family residential lots and one (1) common area lot located on the south side of Carter Drive, approximately 925 feet west of Moore Road, (441 Carter Drive), at the request of Toll Brothers, being represented by Matt Alexander, Dowdey, Anderson and Associates, Inc. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond introduced this case to the Commission showing exhibits. She stated staff’s recommendation for DENIAL of requested variances to the Subdivision Ordinance allowing for deletion of the alley requirement; the cul-de-sac length being as shown on the plat; and the mountable curbs for Carter Addition, Phase III, as submitted; however, staff recommends CONDITIONAL APPROVAL of this request if the preliminary plat is revised in accordance with conditions, which she read into the record. EXECUTIVE SESSION (Closed to the Public) A. Section 551.071, Texas Government Code – Consultation with City Attorney. Chairman Frnka convened into Executive Session at 7:35 p.m. Chairman Frnka adjourned the Executive Session at 7:56 p.m and reconvened the Regular Session. Rob Paul & Karl Mistry, Toll Brothers, Inc., 2557 S.W. Grapevine Pkwy., Ste. 100, Grapevine, Texas & Matt Alexander, Dowdy, Anderson & Associates, Inc., 5225 Village Creek Drive, Plano, Texas presented this request and addressed staff’s recommendations. They also addressed questions and concerns from the Commission and Homeowners. As a courtesy, the Commission permitted public testimony from the following people:  Burt Odom, representing homeowners on Carter Drive and Christi Lane, spoke in opposition to the request.  Andy Lewis, 546 Carter Drive, Coppell, Texas, representing homeowners from Northlake Woodlands, spoke in opposition.  Candy Sheehan, 321 Quiet Valley, Coppell, Texas, spoke in favor. min081910 Page 4 of 5 EXECUTIVE SESSION (Closed to the Public) A. Section 551.071, Texas Government Code – Consultation with City Attorney. Chairman Frnka convened into Executive Session at 9:35 p.m. Chairman Frnka adjourned the Executive Session at 9:41 p.m and reconvened the Regular Session. Action: Vice Chairman Haas made a motion to continue the Carter Addition PH III, Preliminary Plat, to September 16, 2010. During this time, the applicant will address the following: A. Lots 23, 24 and 25 being combined into two lots, approximately ¾ acre in size, with a 30-foot front yard setback on the eastern lot and a 50-foot front yard setback on the western lot. B. Establishment of a 30-foot side yard setback on Lots 22 and 23 along the south side of proposed Heritage Oak Court. C. Inclusion of additional information as to what is to be preserved within the proposed 15-foot tree preservation easement (no-build area, landscape only, etc.) D. Lot 15 being designated as a common area lot and the street pattern being redesigned. E. Compliance with Engineering comments: a. Drainage will be evaluated further during engineering plan review. b. A new sanitary sewer easement will be required to be dedicated for the existing sanitary sewer and the old easement abandoned. c. There may be additional comments during detailed engineering plan review. F. Drafting Comments - Add “Minimum eight (8) feet” to note stating minimum interior side to be 10% of lot width. G. Additional consideration should be given to concerns expressed by the surrounding homeowners, as practical. Commissioner Duncan seconded; motion carried (7-0) with Commissioners Jett, Rios- Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 7. Update on Council action for Planning agenda items on August 10, 2010: A. Old Town Addition, Lots 1-9, Blocks A-G, Preliminary Plat and Final Plat, to subdivide 23.12 acres of property into nine (9) lots located on land generally bounded by Bethel Road, Coppell Road, Burns Street and Hammond Street. B. Case No. PD-237R-HC, QuikTrip, a zoning change request from A to PD- 237R-HC, was postponed to September 14, 2010. C. An Ordinance for Case No. S-1093R-C, Taco Bell, a zoning change from S- 1093-C to S-1093R-C, to permit the addition of a drive-thru entry portal, an order point canopy and the replacement of the existing menu board on property located at 115 North Denton Tap Road.