CM 2010-09-14
MINUTES OF SEPTEMBER 14, 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 14, 2010, at 6:00 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas. The following members were present:
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1.Call to order.
Mayor Pro Tem Mahalik called the meeting to order, determined that a
quorum was present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
A.Section 551.071, Texas Government Code - Consultation
with City Attorney.
1.Seek legal advice from the City Attorney concerning
the settlement and land purchases agreements with
the Billingsleys at Northlake.
B.Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1.Discussion regarding right-of-way acquisition along
Sandy Lake Road between Denton Tap and Coppell
Road.
C.Section 551.087, Texas Government Code – Economic
Development Negotiations.
1.South of W. Bethel Road and West of Freeport
Parkway.
2.West of Belt Line Road and North of IH635E
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3.North of Southwestern Boulevard and East of Freeport
Parkway.
D.Section 551.074, Texas Government Code - Personnel
Matters.
1.City Manager Evaluation.
Mayor Pro Tem Mahalik convened into Executive Session at 6:10 p.m.
Mayor Pro Tem Mahalik recessed the Executive Session at 6:36 p.m. and
opened the Work Session.
WORK SESSION (Open to the Public)
3.Convene Work Session
A.Discussion regarding Board Interview Preferences.
B.Discussion regarding the Voting Delegate to NLC.
C.Discussion regarding TML Risk Pool Appointments.
D.Discussion of Agenda Items.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
D.Section 551.074, Texas Government Code - Personnel
Matters.
1.City Manager Evaluation.
Mayor Pro Tem Mahalik reconvened into Executive Session at 7:05 p.m.
Mayor Pro Tem Mahalik recessed the Executive Session at 7:32 p.m.
REGULAR SESSION (Open to the Public)
4.Convene Regular Session.
5.Invocation.
Pastor Dale Patterson, Hackberry Creek Church, led those present in the
Invocation.
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6.Pledge of Allegiance.
Mayor Pro Tem Mahalik led those present in the Pledge of Allegiance.
7.Citizens' Appearances.
Mayor Pro Tem Mahalik advised no one signed up to speak.
8.Consider approval of the following consent agenda items:
A.Consider approval of minutes: August 24, 2010 and August
31, 2010.
B.Consider approval of accepting the resignation of Lisa
Sawyers from the Animal Services Advisory and Appeals
Board and appointing Linda Pate-Ulmer to fill the unexpired
term of Lisa Sawyers.
C.Consider approval of a Resolution of the City Council of the
City of Coppell, Ordering the Cancellation of the Election
scheduled to be held on November 2, 2010 for the purpose
of electing a Mayor to fill the unexpired term; providing for
the certification of unopposed candidate which is hereby
elected; providing posting requirements; and authorizing
the Mayor Pro Tem to sign.
D.Consider approval of an Ordinance approving a negotiated
settlement with Atmos Energy Corp., Mid-Tex Division,
regarding the Rate Review Mechanism filing and finding the
attached Tariffs implementing new rates within the
corporate city limits of the City of Coppell are just and
reasonable; and authorizing the Mayor Pro Tem to sign.
E.Consider approval of a Resolution suspending the proposed
rate change of Texas New Mexico Power Company, providing
that the rates of said company shall remain unchanged
during the period of suspension, providing for notice hereof
to said company and authorizing the Mayor Pro Tem to
sign.
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Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C
carrying Resolution No. 2010-0914.1, D carrying Ordinance No.
2010-1257 and E. Councilmember Hinojosa-Flores seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
9.Consider approval of an Ordinance approving and adopting the
budget for the City of Coppell for the Fiscal Year of October 1,
2010 through September 30, 2011, and authorizing the Mayor
Pro Tem to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve Ordinance No. 2010-1258
approving and adopting the budget for the City of Coppell for the Fiscal
Year of October 1, 2010 through September 30, 2011, and authorizing the
Mayor Pro Tem to sign. Councilmember Hunt seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
10.Consider the approval of the property tax revenue increase as
reflected in the 2010-2011 Annual Operating Budget.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Tunnell moved that the property tax rate be increased by
the adoption of a tax rate of $0.69046, which is effectively a 4.99 percent
increase in the tax rate, and such rate will not result in increased tax
revenues for the maintenance and operation of the City for fiscal year 2010-
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2011. Councilmember Hunt seconded the motion; the motion carried 7-0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-
Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
11.Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2010 at .69046/$100
per valuation of which .49577 for operations and maintenance
and .19469 for interest and sinking, and authorizing the Mayor
Pro Tem to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Brancheau moved to approve Ordinance No. 2010-1259
levying the ad valorem taxes for the year 2010 at .69046/$100 per
valuation of which .49577 for operations and maintenance and .19469 for
interest and sinking, and authorizing the Mayor Pro Tem to sign.
Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
12.Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2009-1239, the
budget for the Fiscal Year October 1, 2009 through September
30, 2010, and authorizing the Mayor Pro-Tem to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve Ordinance No. 2010-1260
approving an amendment to Ordinance No. 2009-1239, the budget for the
Fiscal Year October 1, 2009 through September 30, 2010, and authorizing
the Mayor Pro-Tem to sign. Councilmember Hunt seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
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Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
13.Consider approval of an amendment to an existing agreement
with Integrated Computer Systems (ICS) to upgrade the City of
Coppell Public Safety CAD and Records Management Information
System at a cost of $666,595.00; and authorizing the City
Manager to sign.
Presentation:
Gary Nix, Interim Police Chief, made a presentation to Council.
Action:
Councilmember Faught moved to approve an amendment to an existing
agreement with Integrated Computer Systems (ICS) to upgrade the City of
Coppell Public Safety CAD and Records Management Information System at
a cost of $666,595.00; and authorizing the City Manager to sign.
Councilmember Hinojosa-Flores seconded the motion; the motion carried
7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the
motion.
14.Consider approval to purchase additional equipment necessary to
complete the Integrated Computer Systems (ICS) upgrade with
the Public Safety CAD and Records Management Information
System from the DIR contract vendors at a cost of approximately
$94,601.00; and authorizing the City Manager to sign.
Presentation:
Gary Nix, Interim Police Chief, made a presentation to Council.
Action:
Councilmember Franklin moved to approve the purchase of additional
equipment necessary to complete the Integrated Computer Systems (ICS)
upgrade with the Public Safety CAD and Records Management Information
System from the DIR contract vendors at a cost of approximately
$94,601.00; and authorizing the City Manager to sign. Councilmember
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Hunt seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Tunnell,
Faught, Franklin and Hunt voting in favor of the motion.
15.Consider approval of a proposal for services (Phase I) from RCC
Consultants, Inc., to provide a detailed analysis, at a proposed
cost of $78,273.50, in order to determine the viability of
combining the Metrocrest (Carrollton, Farmers Branch, and
Addison) radio infrastructure with that of Coppell, utilizing the
same Mobile Data System by all four agencies, and the feasibility
of all four agencies transitioning to a consolidated dispatch
facility; and authorizing the City Manager to sign.
Presentation:
Gary Nix, Interim Police Chief, made a presentation to Council.
Action:
Councilmember Hunt moved to approve the proposal for services (Phase I)
from RCC Consultants, Inc., to provide a detailed analysis, at a proposed
cost of $78,273.50, in order to determine the viability of combining the
Metrocrest (Carrollton, Farmers Branch, and Addison) radio infrastructure
with that of Coppell, utilizing the same Mobile Data System by all four
agencies, and the feasibility of all four agencies transitioning to a
consolidated dispatch facility; and authorizing the City Manager to sign.
Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
16.Consider approval of designating a voting delegate to the Annual
Business Meeting of the National League of Cities to be held
Saturday, December 4, 2010 in Denver, CO and authorizing the
City Manager to sign.
Presentation:
Clay Phillips, City Manager, made a presentation to Council.
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Action:
Councilmember Hunt moved to nominate Councilmember Marsha Tunnell
as the voting delegate to the Annual Business Meeting of the National
League of Cities to be held Saturday, December 4, 2010 in Denver, CO and
authorizing the City Manager to sign. Councilmember Hinojosa-Flores
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik
and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
17.Consider appointments to the Texas Municipal League
Intergovernmental Risk Pool Board of Trustees, and authorizing
the City Manager to sign.
Presentation:
Clay Phillips, City Manager, made a presentation to Council.
Action:
No action was taken.
18.City Manager's Report.
A.Project Update and Future Agendas.
City Manager Clay Phillips reported that the construction projects around
town are moving along. The Bethel Road project is continuing and the
Railroad Crossing projects have completed. The Engineering Department is
still qualifying a bidder for the Sidewalk project and will have it on your
agenda for the September 28 meeting. Actions to acquire right-of-way
property along Sandy Lake will be coming forward to move the project along
between Denton Tap and Coppell Road. Finally, the Toll Brothers at Carter
Estates will be coming forward in October.
City Manager Clay Phillips thanked the Council for attending the retirement
reception for Police Chief Roy Osborne and asks for the same attendance on
September 28 for the retirement reception for Library Director Kathy
Edwards.
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19.Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report.
20.Necessary action resulting from Executive Session.
Action:
Councilmember Tunnell moved to approve Resolution No.
2010-0914.3 authorizing the city attorney to file eminent domain
proceedings to acquire 0.052 +/- acres of real property for the
expansion of public roadway and/or right-of-way along Sandy Lake
Road at property located at 250 West Sandy Lake Road, Coppell,
Dallas County, Texas. Councilmember Brancheau seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
Action:
Councilmember Tunnell moved to approve Resolution No.
2010-0914.4 authorizing the city attorney to file eminent domain
proceedings to acquire 0.075 +/- acres of real property for the
expansion of public roadway and/or right-of-way along Sandy Lake
Road at property located at 100 Oak Trail, Coppell, Dallas County,
Texas. Councilmember Franklin seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt
voting in favor of the motion.
EXECUTIVE SESSION (Closed to the Public)
2.Convene Executive Session
D.Section 551.074, Texas Government Code - Personnel
Matters.
1.City Manager Evaluation.
Mayor Pro Tem Mahalik reconvened into Executive Session at 8:20 p.m.
Mayor Pro Tem Mahalik adjourned the Executive Session at 11:11 p.m.
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REGULAR SESSION
(Open to the Public)
20. Necessary action resulting from Executive Session (continued).
Action:
Councilmember Faught moved to authorize the Mayor Pro Tern to
negotiate an employment contract with the City Manager to include
the following considerations: employment agreement shall be in
effect for a five -year term beginning October 1, 2010; certain
severance considerations; certain retirement considerations; and a
vehicle allowance of $670.00 per month; and authorizing the Mayor
Pro Tern to sign. Councilmember Franklin seconded the motion; the
motion carried 7 -0 with Mayor Pro Tern Mahan and
Councilmembers Brancheau, Hinojosa- Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
There being no further business, the meeting was adjourned.
Bob Mahalik, Mayor Pro Tern
ATTEST:
Libby Ball, ity Secretary
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