CP 2010-09-28
NOTICE OF CITY COUNCIL MEETING AND AGENDA
SEPTEMBER 28, 2010
BOB MAHALIK Place 2
Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
MARSHA TUNNELL, Place 4 KAREN HUNT, Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 6:00 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, September 28, 2010, at 6:00 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney.
1. Seek legal advice from the City Attorney concerning the
settlement and land purchases agreements with the
Billingsleys at Northlake.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. West of Belt Line Road and north of Airline Drive.
2. West of Royal Lane and South of Bethel Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding a Special Called Meeting for the Swearing-in
of the Mayor.
B. Discussion regarding Board/Commission Interviews.
C. Discussion regarding City Manager negotiating Electric Power
Rates.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Consider approval of a proclamation proclaiming the Week of October 3
through October 9, 2010, as Fire Prevention Week, and authorizing the
Mayor Pro Tem to sign.
8. Consider approval of a proclamation proclaiming "National Night Out" on
Tuesday, October 5, 2010, and providing City Council support and
endorsement of National Night Out festivities and authorizing the Mayor
Pro Tem to sign.
9. Consider approval of a proclamation naming the month of October
"National Breast Cancer Awareness Month" and authorizing the Mayor Pro
Tem to sign.
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ITEM # ITEM DESCRIPTION
10. Consider approval of a proclamation naming the week of October 4-8,
2010 as "Customer Service Week" and authorizing the Mayor Pro Tem to
sign.
11. Presentation by The Texas Commission on Environmental Quality (TCEQ) to
the Coppell Service Center for the award of Gold-Level Certification for
Clean Texas Program.
12. Presentation by the Coppell Farmers Market.
13. Report by the Keep Coppell Beautiful Board.
14. Citizens' Appearances
CONSENT AGENDA
15. Consider approval of the following consent agenda items:
A. Consider approval of minutes: September 14, 2010.
B. Consider approval of a Resolution authorizing the City Manager to
purchase electricity by negotiating the lowest possible price based
on a per kilowatt hour and charge for all municipal related services;
and authorizing the Mayor Pro Tem to sign.
C. Consider approval of a Resolution amending Resolution No.
010996.3 as heretofore amended, with regard to Chapter 15,
Coppell City Code, Building Inspection fees, Board of Adjustment
sign deposits and Plan Review fees and authorizing the Mayor Pro
Tem to sign.
D. Consider approval of a License Agreement between the City of
Coppell and Philip A. Berkebile, owner of 234 Bethel Road: and
authorizing the City Manager to sign and execute any necessary
documents.
END OF CONSENT
16. Consider approval of a Resolution approving the bank Depository
Agreement and designating Frost National Bank as the City Depository,
and authorizing the City Manager to execute such agreement, and
authorizing the Mayor Pro Tem to sign.
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ITEM # ITEM DESCRIPTION
17. Consider approval of awarding Bid #Q-0810-01 "Denton Tap Sidewalk Infill"
to 3-D Paving and Contracting, LLC., in the amount of $231,754.00, as
provided for in CIP funds; and authorizing the City Manager to sign and
execute any necessary documents.
18. Consider approval of a Resolution approving an Amended and Restated
Tax Abatement Agreement between the City of Coppell and Duke
Secured Financing 2009 - 1ALZ, LLC, and authorizing the Mayor Pro Tem to
sign.
19. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and Samsung
Telecommunications America, LLC, and authorizing the Mayor Pro Tem to
sign.
20. Consider approval of the Coppell Aquatic & Recreation Center
Expansion, Site Plan Amendment, to allow a 11,600-square-foot,
expansion to the existing 37,700-square-foot recreation center and
additional parking spaces on 31.63 acres of property located at 234 East
Parkway Blvd.
21. PUBLIC HEARING:
Consider approval of the Coppell Aquatic & Recreation Center Addition,
Lot 1R, Block A, Replat, being a replat of Lot 1, Block A, of the Coppell
Aquatic & Recreation Center Addition, to allow the abandonment of a
portion of the fire-lane easement on 31.63 acres of property located at
234 East Parkway Blvd.
22. City Manager's Report.
A. Project Update and Future Agendas.
23. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
24. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition –Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –
Brancheau.
F. Metrocrest Hospital Authority – Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
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ITEM # ITEM DESCRIPTION
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
25. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Bob Mahalik, Mayor Pro Tem
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 24th day of September, 2010, at
__________________.
____________________________________
Libby Ball, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: September 28, 2010
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code – Consultation with City Attorney.
1. Seek legal advice from the City Attorney concerning the settlement and
land purchases agreements with the Billingsleys at Northlake.
B. Section 551.087, Texas Government Code – Economic Development
Negotiations.
1. West of Belt Line Road and north of Airline Drive.
2. West of Royal Lane and South of Bethel Road.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: September 28, 2010
ITEM #: ES-3
WORK SESSION
A. Discussion regarding a Special Called Meeting for the Swearing-in of the Mayor.
B. Discussion regarding Board/Commission Interviews.
C. Discussion regarding City Manager negotiating Electric Power Rates.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 %wksessn
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire
September 28, 2010
7
✔
PROCLAMATION
Consider approval of a proclamation proclaiming the Week of October 3 through October 9, 2010, as Fire Prevention
Week, and authorizing the Mayor Pro Tem to sign.
Staff recommends approval.
(Fire Prevention - 1 AR
PROCLAMATION
WHEREAS, the City of Coppell is committed to ensuring the safety and security of all
those living in and visiting our City; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and
homes are the locations where people are at greatest risk from fire; and
WHEREAS, roughly 3,000 people die as a result of home fires and burns, more than
200,000 individuals are seen in the nation’s emergency rooms for burn injuries; and
WHEREAS, cooking is the leading cause of home fires and home fire injuries, while
heating equipment and smoking are the leading causes of home fire deaths; and
WHEREAS, Coppell’s first responders are dedicated to reducing the occurrence of home
fires and home fire injuries through prevention and protection education; and
WHEREAS, Coppell’s residents are responsive to public education measures and are
able to take personal steps to increase their safety from fire, especially in their homes; and
WHEREAS, residents who have planned and practiced a home fire escape plan are more
prepared and will therefore be more likely to survive a fire; and
WHEREAS, the 2010 Fire Prevention Week theme, “Smoke Alarms: A Sound You Can
Live With!” effectively serves to remind us all of the simple actions we can take to stay safe
from fire during Fire Prevention Week and year-round.
NOW, THEREFORE, I, Bob Mahalik, Mayor Pro Tem of the City of Coppell, do
hereby proclaim October 3-9, 2010 as
"Fire Prevention Week"
AND FURTHER THEREFORE, I urge all the people of Coppell to protect their homes
and families by heeding the important safety messages of Fire Prevention Week 2010, and to
support the many public safety activities and efforts of the Coppell Fire Department.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this _____ day of September 2010.
_____________________________
Bob Mahalik, Mayor Pro Tem
ATTEST:
_____________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Police
September 28, 2010
8
✔
PROCLAMATION
Consider approval of a proclamation proclaiming "National Night Out" on Tuesday, October 5, 2010, and providing
City Council support and endorsement of National Night Out festivities and authorizing the Mayor Pro Tem to sign.
On Tuesday, October 5th, neighborhoods throughout Coppell are being invited to join forces with thousands of
communities nationwide for the "27th Annual National Night Out" crime and drug prevention event. National Night
Out, which is sponsored by the National Association of Town Watch and co-sponsored locally by the Coppell Police
Department, will involve over 9,500 communities from all 50 states. In all, over 32 million people are expected to
participate in 'America's Night Out Against Crime' on Oct. 5th. From 6:00 to 10:00 p.m. on October 5th, residents in
neighborhoods throughout Coppell will be hosting a variety of special events to show their support of the National
Night Out crime prevention event.
Staff recommends approval.
)National Night Out
Proclamation
WHEREAS, The National Association of Town Watch is sponsoring the 27th Annual
edition of an important nationwide crime and drug prevention event on October 5, 2010, called
“National Night Out;” and
WHEREAS, The “27th Annual National Night Out” provides a unique opportunity for
Coppell, Texas to join forces with thousands of other communities across the country in
promoting cooperative police and community drug prevention efforts; and
WHEREAS, It is essential that all citizens of Coppell, Texas be aware of the importance
of crime prevention programs and the impact that their participation can have on reducing crime,
drugs, and violence in Coppell, Texas; and
WHEREAS, Police-Community partnerships, neighborhood awareness and safety, and
cooperation are important themes of the “National Night Out” program; and
WHEREAS, Neighborhood Crime Watch plays a vital part in assisting the Coppell
Police Department through joint crime prevention efforts in Coppell.
NOW, THEREFORE, I, Bob Mahalik, Mayor Pro Tem of the City of Coppell, do
hereby proclaim Tuesday, October 5, 2010 as
“National Night Out”
in the City of Coppell, Dallas County, Texas.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of
Coppell to be affixed this ___________ day of September 2010.
____________________________________
Bob Mahalik, Mayor Pro Tem
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire
September 28, 2010
9
✔
PROCLAMATION
Consider approval of a proclamation naming the month of October "National Breast Cancer Awareness Month" and
authorizing the Mayor to sign.
Staff recommends approval.
(Breast Cancer Awarness - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
September 28, 2010
10
✔
PROCLAMATION
Consider approval of a proclamation naming the week of October 4-8, 2010 as "CUSTOMER SERVICE WEEK" and
authorizing the Mayor Pro Tem to sign.
!Customer Service Week - 1 AR
PROCLAMATION
WHEREAS, city-wide Customer Service Training was recently conducted for all city of
Coppell employees; and
WHEREAS, effective communication is the foundation of successful relationships,
both personally and professionally; and
WHEREAS, we communicate with much more than words. Research shows that as
much as 55% of the overall message we send comes from body language, and unlike some forms
of nonverbal communication, facial expressions are universal; and
WHEREAS, building relationships includes accepting others, overcoming
stereotyping, valuing differences and committing to engage at a deeper level; and
WHEREAS, personal accountability is all about making better choices in the moment;
and
WHEREAS, the city of Coppell supports an environment that is inclusive, respectful
and creative in resolving customer concerns; and
WHEREAS, exceptional customer service is what customers rave about to their
friends and colleagues; and
WHEREAS, the city-wide Customer Service Training evolved around “Building a
Family Community for a Lifetime” through Superior Customer Service the Coppell Way.
NOW, THEREFORE, I, Bob Mahalik, Mayor Pro Tem of the city of Coppell, do
hereby proclaim the week of October 4-8, 2010 as
“CUSTOMER SERVICE WEEK”
IN WITNESS THEREOF, I have set my hand and caused the seal of the city of
Coppell to be affixed this ___________ day of September 2010.
_____________________________________
Bob Mahalik, Mayor Pro Tem
ATTEST:
_____________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
September 28, 2010
11
✔
PRESENTATION
Presentation by The Texas Commission on Environmental Quality (TCEQ) to the Coppell Service Center for the award of
Gold-Level Certification for Clean Texas Program.
Chris Meeks will present the TCEQ Gold-Level Certification for the Clean Texas Program to the Coppell Service Center.
No action necessary
^TCEQ - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
September 28, 2010
12
✔
PRESENTATION
Presentation by the Coppell Farmers Market.
Ken Hevron and Karen Pearsall will present on the Coppell Farmers Market.
No action necessary
^Farmers Mkt - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
September 28, 2010
13
✔
REPORT
Report by the Keep Coppell Beautiful Board.
The semi-annual report will be made by a member of the Keep Coppell Beautiful Board.
No action necessary on this item.
%boardreport
AGENDA REQUEST FORM
DATE: September 28, 2010
ITEM #: 14
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting
City Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must
sign a register and list their residence address, provided by the City Secretary on a table outside the Council
Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or
special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals
during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be
extended for an additional two (2) minutes with the approval of a majority of the Council members present.
There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting.
Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they
have signed the provided register. No personal attacks by any speaker shall be made against any member of the
Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
September 28, 2010
15/A
✔
PROCEDURAL
Consider approval of minutes: September 14, 2010.
Minutes of the City Council meeting held on September 14, 2010.
Staff recommends approval.
%minutes
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MINUTES OF SEPTEMBER 14, 2010
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 14, 2010, at 6:00 p.m. in the City Council Chambers of Town Center,
255 Parkway Boulevard, Coppell, Texas. The following members were present:
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
Also present were City Manager Clay Phillips, City Secretary Libby Ball and City
Attorney Robert Hager.
1. Call to order.
Mayor Pro Tem Mahalik called the meeting to order, determined that a
quorum was present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney.
1. Seek legal advice from the City Attorney concerning
the settlement and land purchases agreements with
the Billingsleys at Northlake.
B. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Discussion regarding right-of-way acquisition along
Sandy Lake Road between Denton Tap and Coppell
Road.
C. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. South of W. Bethel Road and West of Freeport
Parkway.
2. West of Belt Line Road and North of IH635E
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3. North of Southwestern Boulevard and East of Freeport
Parkway.
D. Section 551.074, Texas Government Code - Personnel
Matters.
1. City Manager Evaluation.
Mayor Pro Tem Mahalik convened into Executive Session at 6:10 p.m.
Mayor Pro Tem Mahalik recessed the Executive Session at 6:36 p.m. and
opened the Work Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding Board Interview Preferences.
B. Discussion regarding the Voting Delegate to NLC.
C. Discussion regarding TML Risk Pool Appointments.
D. Discussion of Agenda Items.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
D. Section 551.074, Texas Government Code - Personnel
Matters.
1. City Manager Evaluation.
Mayor Pro Tem Mahalik reconvened into Executive Session at 7:05 p.m.
Mayor Pro Tem Mahalik recessed the Executive Session at 7:32 p.m.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Pastor Dale Patterson, Hackberry Creek Church, led those present in the
Invocation.
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6. Pledge of Allegiance.
Mayor Pro Tem Mahalik led those present in the Pledge of Allegiance.
7. Citizens' Appearances.
Mayor Pro Tem Mahalik advised no one signed up to speak.
8. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 24, 2010 and August
31, 2010.
B. Consider approval of accepting the resignation of Lisa
Sawyers from the Animal Services Advisory and Appeals
Board and appointing Linda Pate-Ulmer to fill the unexpired
term of Lisa Sawyers.
C. Consider approval of a Resolution of the City Council of the
City of Coppell, Ordering the Cancellation of the Election
scheduled to be held on November 2, 2010 for the purpose
of electing a Mayor to fill the unexpired term; providing for
the certification of unopposed candidate which is hereby
elected; providing posting requirements; and authorizing
the Mayor Pro Tem to sign.
D. Consider approval of an Ordinance approving a negotiated
settlement with Atmos Energy Corp., Mid-Tex Division,
regarding the Rate Review Mechanism filing and finding the
attached Tariffs implementing new rates within the
corporate city limits of the City of Coppell are just and
reasonable; and authorizing the Mayor Pro Tem to sign.
E. Consider approval of a Resolution suspending the proposed
rate change of Texas New Mexico Power Company, providing
that the rates of said company shall remain unchanged
during the period of suspension, providing for notice hereof
to said company and authorizing the Mayor Pro Tem to
sign.
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Action:
Councilmember Tunnell moved to approve Consent Agenda Items A, B, C
carrying Resolution No. 2010-0914.1, D carrying Ordinance No.
2010-1257 and E. Councilmember Hinojosa-Flores seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
9. Consider approval of an Ordinance approving and adopting the
budget for the City of Coppell for the Fiscal Year of October 1,
2010 through September 30, 2011, and authorizing the Mayor
Pro Tem to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve Ordinance No. 2010-1258
approving and adopting the budget for the City of Coppell for the Fiscal
Year of October 1, 2010 through September 30, 2011, and authorizing the
Mayor Pro Tem to sign. Councilmember Hunt seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
10. Consider the approval of the property tax revenue increase as
reflected in the 2010-2011 Annual Operating Budget.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Tunnell moved that the property tax rate be increased by
the adoption of a tax rate of $0.69046, which is effectively a 4.99 percent
increase in the tax rate, and such rate will not result in increased tax
revenues for the maintenance and operation of the City for fiscal year 2010-
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2011. Councilmember Hunt seconded the motion; the motion carried 7-0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-
Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
11. Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2010 at .69046/$100
per valuation of which .49577 for operations and maintenance
and .19469 for interest and sinking, and authorizing the Mayor
Pro Tem to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Brancheau moved to approve Ordinance No. 2010-1259
levying the ad valorem taxes for the year 2010 at .69046/$100 per
valuation of which .49577 for operations and maintenance and .19469 for
interest and sinking, and authorizing the Mayor Pro Tem to sign.
Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
12. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2009-1239, the
budget for the Fiscal Year October 1, 2009 through September
30, 2010, and authorizing the Mayor Pro-Tem to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to Council.
Action:
Councilmember Franklin moved to approve Ordinance No. 2010-1260
approving an amendment to Ordinance No. 2009-1239, the budget for the
Fiscal Year October 1, 2009 through September 30, 2010, and authorizing
the Mayor Pro-Tem to sign. Councilmember Hunt seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
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Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in
favor of the motion.
13. Consider approval of an amendment to an existing agreement
with Integrated Computer Systems (ICS) to upgrade the City of
Coppell Public Safety CAD and Records Management Information
System at a cost of $666,595.00; and authorizing the City
Manager to sign.
Presentation:
Gary Nix, Interim Police Chief, made a presentation to Council.
Action:
Councilmember Faught moved to approve an amendment to an existing
agreement with Integrated Computer Systems (ICS) to upgrade the City of
Coppell Public Safety CAD and Records Management Information System at
a cost of $666,595.00; and authorizing the City Manager to sign.
Councilmember Hinojosa-Flores seconded the motion; the motion carried
7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the
motion.
14. Consider approval to purchase additional equipment necessary to
complete the Integrated Computer Systems (ICS) upgrade with
the Public Safety CAD and Records Management Information
System from the DIR contract vendors at a cost of approximately
$94,601.00; and authorizing the City Manager to sign.
Presentation:
Gary Nix, Interim Police Chief, made a presentation to Council.
Action:
Councilmember Franklin moved to approve the purchase of additional
equipment necessary to complete the Integrated Computer Systems (ICS)
upgrade with the Public Safety CAD and Records Management Information
System from the DIR contract vendors at a cost of approximately
$94,601.00; and authorizing the City Manager to sign. Councilmember
Cm091410
Page 7 of 10
Hunt seconded the motion; the motion carried 7-0 with Mayor Pro Tem
Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Tunnell,
Faught, Franklin and Hunt voting in favor of the motion.
15. Consider approval of a proposal for services (Phase I) from RCC
Consultants, Inc., to provide a detailed analysis, at a proposed
cost of $78,273.50, in order to determine the viability of
combining the Metrocrest (Carrollton, Farmers Branch, and
Addison) radio infrastructure with that of Coppell, utilizing the
same Mobile Data System by all four agencies, and the feasibility
of all four agencies transitioning to a consolidated dispatch
facility; and authorizing the City Manager to sign.
Presentation:
Gary Nix, Interim Police Chief, made a presentation to Council.
Action:
Councilmember Hunt moved to approve the proposal for services (Phase I)
from RCC Consultants, Inc., to provide a detailed analysis, at a proposed
cost of $78,273.50, in order to determine the viability of combining the
Metrocrest (Carrollton, Farmers Branch, and Addison) radio infrastructure
with that of Coppell, utilizing the same Mobile Data System by all four
agencies, and the feasibility of all four agencies transitioning to a
consolidated dispatch facility; and authorizing the City Manager to sign.
Councilmember Faught seconded the motion; the motion carried 7-0 with
Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores,
Tunnell, Faught, Franklin and Hunt voting in favor of the motion.
16. Consider approval of designating a voting delegate to the Annual
Business Meeting of the National League of Cities to be held
Saturday, December 4, 2010 in Denver, CO and authorizing the
City Manager to sign.
Presentation:
Clay Phillips, City Manager, made a presentation to Council.
Cm091410
Page 8 of 10
Action:
Councilmember Hunt moved to nominate Councilmember Marsha Tunnell
as the voting delegate to the Annual Business Meeting of the National
League of Cities to be held Saturday, December 4, 2010 in Denver, CO and
authorizing the City Manager to sign. Councilmember Hinojosa-Flores
seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik
and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
17. Consider appointments to the Texas Municipal League
Intergovernmental Risk Pool Board of Trustees, and authorizing
the City Manager to sign.
Presentation:
Clay Phillips, City Manager, made a presentation to Council.
Action:
No action was taken.
18. City Manager's Report.
A. Project Update and Future Agendas.
City Manager Clay Phillips reported that the construction projects around
town are moving along. The Bethel Road project is continuing and the
Railroad Crossing projects have completed. The Engineering Department is
still qualifying a bidder for the Sidewalk project and will have it on your
agenda for the September 28 meeting. Actions to acquire right-of-way
property along Sandy Lake will be coming forward to move the project along
between Denton Tap and Coppell Road. Finally, the Toll Brothers at Carter
Estates will be coming forward in October.
City Manager Clay Phillips thanked the Council for attending the retirement
reception for Police Chief Roy Osborne and asks for the same attendance on
September 28 for the retirement reception for Library Director Kathy
Edwards.
Cm091410
Page 9 of 10
19. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report.
20. Necessary action resulting from Executive Session.
Action:
Councilmember Tunnell moved to approve Resolution No.
2010-0914.3 authorizing the city attorney to file eminent domain
proceedings to acquire 0.052 +/- acres of real property for the
expansion of public roadway and/or right-of-way along Sandy Lake
Road at property located at 250 West Sandy Lake Road, Coppell,
Dallas County, Texas. Councilmember Brancheau seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
Action:
Councilmember Tunnell moved to approve Resolution No.
2010-0914.4 authorizing the city attorney to file eminent domain
proceedings to acquire 0.075 +/- acres of real property for the
expansion of public roadway and/or right-of-way along Sandy Lake
Road at property located at 100 Oak Trail, Coppell, Dallas County,
Texas. Councilmember Franklin seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt
voting in favor of the motion.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
D. Section 551.074, Texas Government Code - Personnel
Matters.
1. City Manager Evaluation.
Mayor Pro Tem Mahalik reconvened into Executive Session at 8:20 p.m.
Mayor Pro Tem Mahalik adjourned the Executive Session at 11:11 p.m.
Cm091410
Page 10 of 10
REGULAR SESSION (Open to the Public)
20. Necessary action resulting from Executive Session (continued).
Action:
Councilmember Faught moved to authorize the Mayor Pro Tem to
negotiate an employment contract with the City Manager to include
the following considerations: employment agreement shall be in
effect for a five-year term beginning October 1, 2010; certain
severance considerations; certain retirement considerations; and a
vehicle allowance of $670.00 per month; and authorizing the Mayor
Pro Tem to sign. Councilmember Franklin seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught,
Franklin and Hunt voting in favor of the motion.
There being no further business, the meeting was adjourned.
____________________________________
Bob Mahalik, Mayor Pro Tem
ATTEST:
____________________________________
Libby Ball, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
September 28, 2010
15/B
✔✔
RESOLUTION
Consider approval of a Resolution authorizing the city manager to purchase electricity by negotiating the lowest
possible price based on a per kilowatt hour and charge for all municipal related services; and authorizing the Mayor
Pro Tem to sign.
Staff recommends approval.
!Electricity - 1 AR
RESOLUTION NO. _______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS, AUTHORIZING THE CITY MANAGER TO PURCHASE
ELECTRICITY BY NEGOTIATING THE LOWEST POSSIBLE PRICE
BASED ON A PER KILOWATT HOUR AND CHARGE FOR ALL
MUNICIPAL RELATED SERVICES; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City has needs to purchase electricity for operation of public safety,
traffic control, lighting, and other municipal related public purposes; and,
WHEREAS, the purchase price of electricity is based on a per kilowatt hour charge and
exempt from competitive bidding under state law; and
WHEREAS, the cost of electricity is constantly fluctuating due to price based on
commodity of natural gas prices; and
WHEREAS, the City Manager has the ability to monitor constantly changing electricity
pricing; and
WHEREAS, the City Manager and the municipality has a less than seventy-two (72)
hour window to make an election to select a favorable per kilowatt hour charge under such
market conditions; and
WHEREAS, the City Manager, after making such election, will be required to execute
an appropriate contract with an electrical utility provider for a per kilowatt hour charge for use of
electricity for municipal purposes for approval by City Council;
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS, THAT:
SECTION 1. The City Manager is authorized, on behalf of the City of Coppell, to select
an appropriate electric utility provider and accept a proposal to purchase electricity from such
provider on a per kilowatt unit pricing; and, is authorized to make such selection and negotiate a
contract for approval and/or or ratification by the City Council to purchase electricity for
municipal and other public purposes.
Page 2
TM 45320.2.9152010
SECTION 2. This Resolution shall take effect immediately from and after its passage, as
the law and charter in such cases provide.
DULY ORDERED by the City Council of the City of Coppell, Texas the ____ day of
__________________, 2010.
APPROVED:
BOB MAHALIK, MAYOR PRO TEM
ATTEST:
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Finance
September 28, 2010
15/C
✔
RESOLUTION
Consider approval of a Resolution amending Resolution No. 010996.3 as heretofore amended, with regard to Chapter
15, Coppell City Code, Building Inspection fees, Board of Adjustment sign deposits and Plan Review fees and
authorizing the Mayor Pro Tem to sign.
See attached memorandum.
Staff recommends approval of the Resolution.
$MasterFee-1AR Consent
500 Southwestern Blvd. P.O. Box 9478 Coppell TX 75019 TEL 972/304 3500 Fax 972/ 304 3514
MEMORANDUM
September 17, 2010
Memo To: Jennifer Miller, Director of Finance
From: Michael Arellano, Chief Building Official
Subject: Fee Schedule
This memorandum is in response to the new fee schedule proposed to City Council on
Single Family and Commercial Buildings.
A survey was conducted from surrounding cities to determine where the City of Coppell
stood in its fee structure relating to permits. A total of 10 cities were surveyed and
compared. Those compared were Coppell, Richardson, Carrollton, Flower Mound,
Lewisville, Irving, Keller, Grapevine, McKinney, and Farmers Branch.
I have attached a summary of the fee survey and the calculations used to determine where
the City of Coppell fell in the survey.
The complete build out fee for a commercial building was calculated based on 20,000
square feet and a valuation of $1,820,000 for all cities. The survey showed that we were
the lowest of the group. Based on these figures, the City of Coppell’s permit fee would be
$4,410 and at mid range would put us at $6,950. I have calculated the new fee to put us in
the 25% range, which would be $5,170 – a difference of $760. This would have
generated an increase of revenue for the FY 2008-2009 from $843 to $988 based on
actual permits pulled. The new fee schedule is based on a 17.25% increase.
The new shell building fee was calculated based on a building that was 20,000 square
feet and a valuation of $1,820,000 for all cities. The survey showed that we were the
lowest of the group. Based on these figures, the City of Coppell’s permit fee would be
$3,250 and at mid range would put us at $6,569. I have calculated the new fee to put us in
the 25% range, which would be $4,408 – a difference of $1,158. This would have
generated an increase of revenue for the FY 2008-2009 from $3,024 to $4,102 based on
actual permits pulled. The new fee schedule is based on a 35.64% increase.
The shell building finish out fee was calculated based on a building that was 20,000
square feet and a valuation of $1,820,000 for all cities. The survey showed that we were
the second lowest of the group. Based on these figures, the City of Coppell’s permit fee
would be $1,740 and at mid range would put us at 6,344. I have calculated the new fee to
put us in the 25% range, which would be $2,714 – a difference of $974. This would have
500 Southwestern Blvd. P.O. Box 9478 Coppell TX 75019 TEL 972/304 3500 Fax 972/ 304 3514
generated an increase of revenue for the FY 2008-2009 from $37,151 to $57,956 based
on actual permits pulled. The new fee schedule is based on a 56% increase.
The remodel permit fee was calculated based on a building that was 20,000 square feet
and valuation of $1,820,000 for all cities, the survey showed that we were the lowest of
the group. Based on these figures, the City of Coppell’s permit fee would be $2,020 and
at midrange would put us at 6,331. I have calculated the new fee to put us in the 25%
range, which would be $3,930 – a difference of $1,910. This would have generated an
increase of revenue for the FY 2008-2009 from $18,457 to $35,908 based on actual
permits pulled. The new fee schedule is based on a 94.55% increase.
The single family permit fee was calculated using a home that was 5,000 square feet and
a valuation of $325,000 based on $65 per square foot for all cities. The survey showed
that we were second lowest in the group. Based on these figures, the City of Coppell
permit fee would be $1,405 at mid range would put us at $2,042 – a difference of $637.
This would have generated an increase of revenue for the FY 2008-2009 from $73,515 to
$ 106,891. The new fee schedule is based on a 45.4% increase at mid range on single
family permit.
I am readily available for any questions you may have.
CityPermit FeeRevised fee ScheduleComplete Build OutValuation of $1,820,000Square Footage 20,000Coppell$4,410.0010/26/1993Flower Mound$4,825.002/25/201025% range$5,170.00Irving$5,200.001/4/2010Lewisville$5,213.0010/1/2006Richardson$6,200.0010/1/2001Grapevine$7,267.0010/1/2001McKinney$8,192.0010/1/2008Carrollton$9,100.001/20/2010Farmers Branch$9,100.009/10/2001Keller$9,996.001/1/2002Mid Range $6,950Coppell, $4,410.00 Flower Mound, $4,825.0025% range, $5,170.00 Irving, $5,200.00Lewisville, $5,213.00Richardson, $6,200.00Grapevine, $7,267.00McKinney, $8,192.00Carrollton, $9,100.00Farmers Branch, $9,100.00Keller, $9,996.00 $0.00$1,000.00$2,000.00$3,000.00$4,000.00$5,000.00$6,000.00$7,000.00$8,000.00$9,000.00$10,000.00
CityPermit FeeRevised fee ScheduleSingle FamilyValuation of $325,000Square Footage 5,000Richardson$800.0010/1/2001Carrollton$1,325.001/20/2010Coppell$1,405.0010/26/1993Flower Mound$1,600.002/25/2010Lewisville$1,684.0010/1/2006Irving$1,950.001/4/2010Keller$2,343.001/1/2002Grapevine$2,394.0010/1/2001McKinney$3,121.0010/1/2008Farmers Branch$3,800.009/10/2001Mid Range $2,042Richardson, $800.00 Carrollton, $1,325.00 Coppell, $1,405.00 Flower Mound, $1,600.00 Lewisville, $1,684.00 Irving, $1,950.00 Keller, $2,343.00 Grapevine, $2,394.00 McKinney, $3,121.00 Farmers Branch, $3,800.00 $0.00$500.00$1,000.00$1,500.00$2,000.00$2,500.00$3,000.00$3,500.00$4,000.00
CityPermit FeeRevised fee ScheduleNew Shell BuildingValuation of $1,820,000Square Footage 20,000Coppell$3,250.0010/26/1993Flower Mound$3,618.002/25/2010Irving$4,160.001/4/201025% range$4,408.00Lewisville$5,213.0010/1/2006Richardson$5,800.0010/1/2001Grapevine$7,267.0010/1/2001McKinney$8,192.0010/1/2001Carrlollton$9,100.001/20/2010Farmers Branch$9,100.009/10/2001Keller$9,996.001/1/2001Mid Range $6,569Coppell, $3,250.00 Flower Mound, $3,618.00 Irving, $4,160.00 25% range, $4,408.00 Lewisville, $5,213.00 Richardson, $5,800.00 Grapevine, $7,267.00 McKinney, $8,192.00 Carrlollton, $9,100.00 Farmers Branch, $9,100.00 Keller, $9,996.00 $0.00$1,000.00$2,000.00$3,000.00$4,000.00$5,000.00$6,000.00$7,000.00$8,000.00$9,000.00$10,000.00
CityPermit FeeRevised fee ScheduleShell Building Finish OutValuation of $1,820,000Square Footage 20,000Richardson$400.0010/1/2001Coppell$1,740.0010/26/1993Irving$2,600.001/4/201025% range$2,714.00Flower Mound$3,618.002/25/2010Lewisville$5,213.0010/1/2006Grapevine$7,267.0010/1/2001McKinney$8,192.0010/1/2008Carrollton$9,100.001/20/2010Farmers Branch$9,100.009/10/2001Keller$9,996.751/1/2002Mid Range $6,344Richardson, $400.00 Coppell, $1,740.00 Irving, $2,600.00 25% range, $2,714.00 Flower Mound, $3,618.00 Lewisville, $5,213.00 Grapevine, $7,267.00 McKinney, $8,192.00 Carrollton, $9,100.00 Farmers Branch, $9,100.00 Keller, $9,996.75 $0.00$1,000.00$2,000.00$3,000.00$4,000.00$5,000.00$6,000.00$7,000.00$8,000.00$9,000.00$10,000.00
CityPermit FeeRevised fee ScheduleRemodelValuation of $1,820,000Square Footage 20,000Coppell$2,020.0010/26/1993Irving$2,600.001/4/2010Flower Mound$3,618.002/25/201025% range$3,930.00Lewisville$5,213.0010/1/2006Richardson$6,200.0010/1/2001Grapevine$7,267.0010/1/2001McKinney$8,192.0010/1/2008Carrollton$9,100.001/20/2010Farmers Branch$9,100.009/10/2001Keller$9,996.001/1/2002Mid Range $6,331Coppell, $2,020.00 Irving, $2,600.00 Flower Mound, $3,618.00 25% range, $3,930.00 Lewisville, $5,213.00 Richardson, $6,200.00 Grapevine, $7,267.00 McKinney, $8,192.00 Carrollton, $9,100.00 Farmers Branch, $9,100.00 Keller, $9,996.00 $0.00$1,000.00$2,000.00$3,000.00$4,000.00$5,000.00$6,000.00$7,000.00$8,000.00$9,000.00$10,000.00
20,000 sq. ft .x $91= 1,820,000 Value
Full Building Package
Square footage Valuation
20,000 1,820,000
Coppell Sq Feet 501-100,000 is calculated at $250 + .07sq. ft.
Bldg. 20,000 x .07 = 1400+ 250= $1,650
Elect 20,000 x .045= 900+ 20= $920 is calculated at $20 + .045 sq. ft.
Mech same calculation $920
Plumb same calculation $920
920 x 3=2,760 + 1,650 = $4,410
Total: $4,410
Richardson Sq feet 10,001-50,000 is calculated at $400+ .29 sq. ft.
Bldg. 20,000 x .29 = 5,800 + 400 = $6,200
Total: $6,200
Farmers Branch construction value $1,000,000- and up .5%CV with a min of $7,000
Bldg. Value 1,820,000 x .5%= $9,100
Total: $9,100
McKinney construction value $5,608.75 for the first $1,000,000 plus $3.15 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.15= 2,583 + 5,608.75=
$8192
Total: $8,192.75
Carrollton construction value $5/$1,000, with a $75 minimum
Bldg. Value 1,820,000/ 1,000= 1820x 5= $9,100
Total: $9,100
Grapevine construction value $5,012.25 for the first $1,000,000 plus $2.75 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 2.75= 2,255 + 5,012.25 =
$7267.25
Total: $7,267.25
Lewisville construction value $453 for the first 100,000, plus $2 for each
additional $1,000 or fraction thereof.
Bldg. Value 1,820,000 -100,000= 1,720,000/1000= 1,720 x 2= 3440 + 453= $3,893
Elect. $.022 per square foot of floor area (min $20) 20,000 x .022= 440
Mech same calculation $440
Plumb same calculation $440
440 x 3= 1320 + 3,893= $5,213
Total: $5,213
Keller construction value $5,608.75 for the first $1,000,000 plus $3.65 for
each additional $1,000 or fraction thereof
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.65= 2,993 + 5,608.75=
$8,601.75
Elect, 3000 and up $125 + $20 for each additional 1,000 or fraction thereof.
Plumb same as electrical
Mech same as electrical
20,000-3,000=17,000/1,000=17 x 20=340 + 125= 465= $465
465 x 3= 1,395 + 8,601.75= $9,996.75
Total: $9,996.75
Flower Mound Sq feet 1,001 sq. ft. or more $200 + .10 /sq ft
Bldg. 20,000 x .10= 2000 + 200 = 2,200
Elect 20,000 x .04= 800 + 75=875 is calculated at $75 + .04 sq. ft.
Mech same calculation $875
Plumb same calculation $875
875 x 3 =2,625+ 2,200= $4,825
Total: $4,825
Irving Sq feet 10,001 to 50,000 is calculated at $600 + .23/sq. ft.
20,000 x .23= 4,600 + 600= 5,200
Total: $5,200
New Shell Building
Square footage Valuation
20,000 1,820,000
Coppell Sq Feet 501-100,000 is calculated at $250 + .06sq. ft.
Bldg. 20,000 x .06 = 1200+ 250= $1,450
Elect 20,000 x .025= 500+ 100= $600 is calculated at $150 + .025 sq. ft.
Mech same calculation $600
Plumb same calculation $600
600 x 3=1,800 + 1,450 = $2,488
Total: $3,250
Richardson Sq feet 10,001-50,000 is calculated at $400+ .27 sq. ft.
Bldg. 20,000 x .27 = 5,400 + 400 = $5,800
Total: $5,800
Farmers Branch construction value $1,000,000- and up .5%CV with a min of $7,000
Bldg. Value 1,820,000 x .5%= $9,100
Total: $9,100
McKinney construction value $5,608.75 for the first $1,000,000 plus $3.15 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.15= 2,583 + 5,608.75=
$8192
Total: $8,192.75
Carrollton construction value $5/$1,000, with a $75 minimum
Bldg. Value 1,820,000/ 1,000= 1820x 5= $9,100
Total: $9,100
Grapevine construction value $5,012.25 for the first $1,000,000 plus $2.75 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 2.75= 2,255 + 5,012.25 =
$7267.25
Total: $7,267.25
Lewisville construction value $453 for the first 100,000, plus $2 for each
additional $1,000 or fraction thereof.
Bldg. Value 1,820,000 -100,000= 1,720,000/1000= 1,720 x 2= 3440 + 453= $3,893
Elect. $.022 per square foot of floor area (min $20) 20,000 x .022= 440
Mech same calculation $440
Plumb same calculation $440
440 x 3= 1320 + 3,893= $5,213
Total: $5,213
Keller construction value $5,608.75 for the first $1,000,000 plus $3.65 for
each additional $1,000 or fraction thereof
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.65= 2,993 + 5,608.75=
$8,601.75
Elect, 3000 and up $125 + $20 for each additional 1,000 or fraction thereof.
Plumb same as electrical
Mech same as electrical
20,000-3,000=17,000/1,000=17 x 20=340 + 125= 465= $465
465 x 3= 1,395 + 8,601.75= $9,996.75
Total: $9,996.75
Flower Mound Sq feet 1,001 sq. ft. or more $200 + .10 /sq ft, shell
buildings will be 75% of the permit fees
Bldg. 20,000 x .10= 2000 + 200 = 2,200
Elect 20,000 x .04= 800 + 75=875 is calculated at $75 + .04 sq. ft.
Mech same calculation $875
Plumb same calculation $875
875 x 3 =2,625+ 2,200= $4,825 x 75%= $3,618.75
Total: $3,618.75
Irving Sq feet 10,001 to 50,000 is calculated at $600 + .23/sq. ft. shell
building is 80% of permit fee.
20,000 x .23= 4,600 + 600= 5,200 x 80%=$4,160
Total: $4,160
Shell Building Finish Out
Square footage Valuation
20,000 1,820,000
Coppell Sq Feet 501-100,000 is calculated at $150 + .0.03sq. ft.
Bldg. 20,000 x .03 = 600+ 150= $750
Elect 20,000 x .016= 320+ 10= $330 is calculated at $10 + .016 sq. ft.
Mech same calculation $330
Plumb same calculation $330
330 x 3=990 + 750 =$1,740
Total: $1,740
Richardson Sq feet 2,501 and up $0.02/ sq ft
Bldg. 20,000 x .02 = 5,400 + 400 = $400
Total: $400
Farmers Branch construction value $1,000,000- and up .5%CV with a min of $7,000
Bldg. Value 1,820,000 x .5%= $9,100
Total: $9,100
McKinney construction value $5,608.75 for the first $1,000,000 plus $3.15 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.15= 2,583 + 5,608.75=
$8192
Total: $8,192.75
Carrollton construction value $5/$1,000, with a $75 minimum
Bldg. Value 1,820,000/ 1,000= 1820x 5= $9,100
Total: $9,100
Grapevine construction value $5,012.25 for the first $1,000,000 plus $2.75 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 2.75= 2,255 + 5,012.25 =
$7267.25
Total: $7,267.25
Lewisville construction value $453 for the first 100,000, plus $2 for each
additional $1,000 or fraction thereof.
Bldg. Value 1,820,000 -100,000= 1,720,000/1000= 1,720 x 2= 3440 + 453= $3,893
Elect. $.022 per square foot of floor area (min $20) 20,000 x .022= 440
Mech same calculation $440
Plumb same calculation $440
440 x 3= 1320 + 3,893= $5,213
Total: $5,213
Keller construction value $5,608.75 for the first $1,000,000 plus $3.65 for
each additional $1,000 or fraction thereof
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.65= 2,993 + 5,608.75=
$8,601.75
Elect, 3000 and up $125 + $20 for each additional 1,000 or fraction thereof.
Plumb same as electrical
Mech same as electrical
20,000-3,000=17,000/1,000=17 x 20=340 + 125= 465= $465
465 x 3= 1,395 + 8,601.75= $9,996.75
Total: $9,996.75
Flower Mound Sq feet 1,001 sq. ft. or more $200 + .10 /sq ft, shell
buildings will be 75% of the permit fees
Bldg. 20,000 x .10= 2000 + 200 = 2,200
Elect 20,000 x .04= 800 + 75=875 is calculated at $75 + .04 sq. ft.
Mech same calculation $875
Plumb same calculation $875
875 x 3 =2,625+ 2,200= $4,825 x 75%= $3,618.75
Total: $3,618.75
Irving Sq feet 10,001 to 50,000 is calculated at $600 + .23/sq. ft. shell
building is 50% of permit fee.
20,000 x .23= 4,600 + 600= 5,200 x 50%=$2,600
Elect
Total: $2,600
Remodel
Square footage Valuation
20,000 1,820,000
Coppell Value 100,000 or more $300 for the first 100,000 plus $100 for each
100,000 or fraction thereof
Bldg. 1,820,000-100,000= 1,720,000/100,000= 17.2 x 100= $1,720 + 300=2,020
Total: $2,020
Richardson Sq feet One percent of actual total market value.(not to exceed
permit fee for new complete structures), (new Bldg.20,000 x .29 = 5,800 + 400 = $6,200)
Bldg. 1,820,000 x 1%= 18,200
Total: $6,200
Farmers Branch construction value $1,000,000- and up .5%CV with a min of $7,000
Bldg. Value 1,820,000 x .5%= $9,100
Total: $9,100
McKinney construction value $5,608.75 for the first $1,000,000 plus $3.15 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.15= 2,583 + 5,608.75=
$8192
Total: $8,192.75
Carrollton construction value $5/$1,000, with a $125 minimum
Bldg. Value 1,820,000/ 1,000= 1820x 5= $9,100
Total: $9,100
Grapevine construction value $5,012.25 for the first $1,000,000 plus $2.75 for
each additional $1,000, or fraction thereof.
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 2.75= 2,255 + 5,012.25 =
$7267.25
Total: $7,267.25
Lewisville construction value $453 for the first 100,000, plus $2 for each
additional $1,000 or fraction thereof.
Bldg. Value 1,820,000 -100,000= 1,720,000/1000= 1,720 x 2= 3440 + 453= $3,893
Elect. $.022 per square foot of floor area (min $20) 20,000 x .022= 440
Mech same calculation $440
Plumb same calculation $440
440 x 3= 1320 + 3,893= $5,213
Total: $5,213
Keller construction value $5,608.75 for the first $1,000,000 plus $3.65 for
each additional $1,000 or fraction thereof
Bldg. Value 1,820,000 -1,000,000 = 820,000 /1,000= 820 x 3.65= 2,993 + 5,608.75=
$8,601.75
Elect, 3000 and up $125 + $20 for each additional 1,000 or fraction thereof.
Plumb same as electrical
Mech same as electrical
20,000-3,000=17,000/1,000=17 x 20=340 + 125= 465= $465
465 x 3= 1,395 + 8,601.75= $9,996.75
Total: $9,996.75
Flower Mound Sq feet 1,001 sq. ft. or more $200 + .10 /sq ft, shell
buildings will be 75% of the permit fees
Bldg. 20,000 x .10= 2000 + 200 = 2,200
Elect 20,000 x .04= 800 + 75=875 is calculated at $75 + .04 sq. ft.
Mech same calculation $875
Plumb same calculation $875
875 x 3 =2,625+ 2,200= $4,825 x 75%= $3,618.75
Total: $3,618.75
Irving Sq feet 10,001 to 50,000 is calculated at $600 + .23/sq. ft. shell
building is 50% of permit fee.
20,000 x .23= 4,600 + 600= 5,200 x 50%=$2,600
Elect
Total: $2,600
Single Family
Square footage
5,000 Valuation at $65 per sq ft = $325,000
Coppell Sq Feet 501-100,000 is calculated 4,501 sq ft or more = $1,405
Total: $1,405
Richardson Sq feet is calculated at base fee = $800
Total: $800
Farmers Branch Sq feet is calculated at base fee = $800
Bldg. $800
Electrical 325,000 x .2%=650 is calculated at .2% of CV with a min $1,000
Mech same
Plumb same
1,00 x 3= 3,000 + 800= $3,800
Total: $3,800
McKinney Sq feet 5,000 sq ft x $96= 480,000 value x internal value in
computer
Bldg. Value 3,121.75
Total: $3,121.75
Carrollton set value $1,100
Bldg. $1,100
Elect. $75
Mech $75
Plumb $75
75x3=225 + 1,100=1325
Total: $1,325
Grapevine construction value $100,001 to $500,000 $887.25 for the $100,000
plus $5 for each additional $1,000, or fraction thereof.
Bldg. Value 325,000 -100,000 = 225,000/1,000= 225x 5=1,125 + 887.25 = 2,012.25
Elect, plumb, mech. at 120.37 each, 120.37 x 3= $382.11
382.11 + 2,012.25= $2,394.36
Total: $2,394.36
Lewisville construction value $453 for the first $100,000, plus $2.00 for each
additional $1,000 or fraction thereof.
Bldg. 5,000x $65=325,000 – 100,000=225,000/1,000=225x2=450 + 453=$903
Elect. .022 per sq ft of floor area (min $20)
5,000x.022= $110
Mech Same calculation as Elec. =$110
Plumb Same calculation as Elec. =$110
110x3=$330
Plan review 50% of Bldg. permit 903x .05= $451.50
903+451.50+330= $1,684.50
Total: $1,684.50
Keller Sq feet /construction value $65 sq ft of new const and then the value of
$993.75 for the first $100,000 plus $5.60 for each additional $ 1,000 or fraction thereof,
and a plan review fee of 40% of permit fee.
5000 x 65 = 325,000 – 100,000= 225,000/ 1,000= 225 x 5.60= 1,260 + 993.75= 2,253.75
Permit 2,253.75 x .04=90.15 + 2,253.75= $2,343.90
Total: $2,343.90
Flower Mound Sq feet 4,001 to 5,000 sq ft = $1,600
Total: $1,600
Irving Sq feet Permit -$0.31+ Review- $0.08 = .39
5,000 x .39= 1,950
Total: $1,950
1
RESOLUTION NO. __________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, AMENDING
RESOLUTION NO. 010996.3, THE MASTER FEE SCHEDULE, AS
AMENDED, BY AMENDING CHAPTER 15, COPPELL CITY CODE
(BUILDINGS), IN PART; AND PROVIDING A REPEALING CLAUSE
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, previously adopted
Resolution No. 010996.3 to provide for general and special fees and charges to be assessed and
collected by the City, as authorized by the Code of Ordinances and other applicable codes,
ordinances, resolutions, and laws; and
WHEREAS, the City Council of the City of Coppell desires to amend certain fees as set
forth therein and delete others as authorized by law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Master Fee Schedule section entitled “Chapter 15, Coppell City
Code (Buildings)” be amended, in part, to read as follows:
1) Building Inspection Fees (New construction) Occupancy Classification “Single Family”
Occupancy Building Area
Classification Square Feet Building Fee
Single Family 1,500 or Less $ 1,352.00
1,501 to 2,000 $ 1,461.00
2,001 to 2,500 $ 1,570.00
2,501 to 3,000 $ 1,636.00
3,001 to 3,500 $ 1,759.00
3,501 to 4,000 $ 1,854.00
4,001 to 4,500 $ 1,948.00
4,501 or more $ 2,043.00
2) Full Building Package
Square Feet Building Fee
0 to 500 $ 117.00
501 to 100,000 $ 293.00 plus .08 sq. ft.
100,001 to 500,000 $ 1,466.00 plus .07 sq. ft.
500,001 or more $ 7,621.00 plus .06 sq. ft.
Plumbing, Mechanical, Electrical
0 to 500 $ 35
501 to 100,000 $ 23 plus .053 sq. ft.
100,001 or more $ 1,231 plus .041 sq. ft.
2
3) Shell Building Base
Square Feet Building Fee
0 to 500 $ 102.00
501 to 100,000 $ 339.00 plus .08 sq. ft.
100,001 or more $ 1,696.00 plus .07 sq. ft.
Plumbing, Mechanical, Electrical
0 to 500 $ 68
501 to 100,000 $ 136 plus .034 sq. ft.
100,001 or more $ 848 plus .027 sq. ft.
4) Shell Building Finish Out
Square Feet Building Fee
0 to 500 $ 78.00
501 to 100,000 $ 234.00 plus .05 sq. ft.
100,001 or more $ 1,950.00 plus .03 sq. ft.
Plumbing, Mechanical, Electrical
0 to 500 $ 23
501 to 100,000 $ 16 plus .025 sq. ft.
100,001 or more $ 702 plus .019 sq. ft.
5) New Construction
Occupancy Building Area
Classification Square feet Building Area
R-1 0 to 20,000 $250.00 plus .26 sq. ft.
20,001 to 50,000 $750.00 plus .24 sq. ft.
50,001 to 100,000 $3,000 plus .20 sq. ft.
100,001 to 200,000 $5,000 plus .18 sq. ft.
200,001 or more $9,000 plus .16 sq. ft.
3
6) Additions, Alterations, Repairs and Demolition
Occupancy Value of
Classification Construction Building Fee
All Groups 0 to 500 $ 39
501 to 1,000 $ 49
1,001 to 1,500 $ 58
1,501 to 2,000 $ 68
2,001 to 2,500 $ 78
2,501 to 3,000 $ 88
3,001 to 5,000 $ 107
5,001 to 10,000 $ 146
10,001 to 15,000 $ 195
15,001 to 20,000 $ 243
20,001 to 30,000 $ 292
30,001 to 40,000 $ 340
40,001 to 50,000 $ 389
50,001 to 75,000 $ 486
75,001 to 100,000 $ 584
100,001 or more 584 for the first 100,000 plus
$195 for each 100,000 or
Fraction there of
“….
15) Board of Adjustment Sign Deposit $50.00
16) Plan Review Fee 65% of Permit Fee
….”
SECTION 2. That all provisions of the resolutions of the City of Coppell, Texas, in
conflict with the provisions of this Resolution, except as noted herein, be, and the same are
hereby, repealed, and all other provisions not in conflict with the provisions of this Resolution
shall remain in full force and effect.
SECTION 3. That should any word, phrase, paragraph, or section of this Resolution be
held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this
Resolution as a whole, or any part or provision thereof other than the part so decided to be
unconstitutional, illegal or invalid, and shall not affect the validity of the Resolution as a whole.
SECTION 4. That this Resolution shall become effective immediately from and after its
passage as the law and charter in such cases provide.
4
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day
of ______________________, 2010.
APPROVED:
__________________________________
MAYOR PRO TEM
ATTEST:
__________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
__________________________________
CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
September 28, 2010
15/D
✔
CONTRACT/BID or PROPOSAL
Consider approval of a License Agreement between the City of Coppell and Philip A. Berkebile, Jr., owner of 234 W.
Bethel Road to allow the property owner to construct a barrier wall with a stone veneer within the right of way of
Bethel Road; and authorizing the City Manager to sign and execute any necessary documents.
The License Agreement will allow the property owner to fund and construct a barrier wall with a stone veneer to be
installed in the right-of-way of Bethel Road and require the property owner to maintain them.
Staff recommends approval of this agreement with Philip A. Berkebile,
Jr.
#LicenseAgreementBerkebile
MEMORANDUM
TO: Mayor Pro Tem and City Council
VIA: Kenneth M. Griffin, P.E. Director of Engineering/Public Works
FROM: Keith Marvin P.E., Project Engineer
DATE: September 28, 2010
RE: Consider approval of a License Agreement between the City of Coppell and Philip
A. Berkebile, Jr., owner of 234 W. Bethel Road to allow the property owner to
construct a barrier wall with a stone veneer within the right of way of Bethel
Road; and authorizing the City Manager to sign and execute any necessary
documents.
Philip A. Berkebile, Jr., the owner of 234 W. Bethel Road, is requesting to construct a barrier wall
and stone veneer within the City of Coppell right-of-way. The License Agreement will be for the
use of the right-of-way and the maintenance of the wall by Mr. Berkebile.
During the construction of Bethel Road we have had conversations with the adjacent property
owners about appearance of the completed project. In the case of Mr. Berkebile, he has requested
that we upgrade the rail that wraps around his driveway from a traditional metal beam guard fence
to a masonry rail with stone veneer. Mr. Berkebile is in the process of completing his new home at
234 W. Bethel Road, and feels the stone and masonry will better compliment his new home.
This License Agreement will allow Mr. Berkebile to construct the wall in accordance with the
attached exhibit. The property owner will be responsible for the maintenance of the rail. In the
event of damage to the rail, the city will have the right to erect a metal beam guard fence in place of
the damaged rail. If the owner subsequently repairs or replaces the rail, they will be expected to
return the metal beam guard fence to the city.
Staff recommends approval of the License Agreement between the City of Coppell and Philip A.
Berkebile, Jr., and will be available to answer questions at the Council meeting.
License Agreement
234 W Bethel Road.
Coppell, Texas
Created in LDDT
1 INCH = 1 MILE
0 11/2
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2010.dwg\W BETHEL,234
Created on: 10 September 2010 by Scott Latta 1/2
____________________________________
License Agreement - Page 1
STATE OF TEXAS §
§ LICENSE AGREEMENT
COUNTY OF DALLAS §
THIS AGREEMENT is made by and between the City of Coppell, Texas (hereinafter
referred to as “CITY”) and Philip A. Berkebile, Jr. of 234 W. Bethel Road. (hereinafter referred
to as “LICENSEE”) acting by and through their authorized representatives.
WITNESSETH:
WHEREAS, LICENSEE desires to construct a barrier wall within the variable width
CITY right-of-way easement of West Bethel Road as shown on the final plat of the Bethel Road
Manor Addition, Document #200900163997, as shown on the attached plat marked Exhibit ‘A’,
and shown on attached Exhibit ‘B’, and incorporated herein for all purposes; and
WHEREAS, LICENSEE has requested the CITY allow the construction and continued
use and occupancy of the right-of-way for LICENSEE IMPROVEMENTS;
WHEREAS, LICENSEE desires to install a barrier wall with stone veneer within the
right-of-way of West Bethel Road and requests continued use and occupancy of the right-of-way
for LICENSEE IMPROVEMENTS;
WHEREAS, LICENSEE will maintain the barrier wall and stone veneer within the right-
of-way of West Bethel Road and requests continued use and occupancy of the right-of-way for
LICENSEE IMPROVEMENTS;
WHEREAS, LICENSEE acknowledges that if the barrier wall within the public right of
way is damaged, the CITY will replace it with a standard CITY metal beam guard fence. Any
repair or replacement of the barrier wall necessary as a result of damage will be the sole
responsibility of the LICENSEE. If installed, LICENSEE shall return the standard metal beam
guard fence to the CITY’s service center at 816 S. Coppell Rd.;
NOW THEREFORE, in consideration of the covenants contained herein and other
valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties
agree as follows:
1. Purpose: CITY hereby grants LICENSEE a revocable license, for the purpose of
construction and maintenance of the barrier wall and stone veneer within the CITY right-of-way
easement (the “PERMITTED IMPROVEMENTS”) and being more particularly depicted on
Exhibit ‘B’ attached hereto and incorporated herein for all purposes. No additional permanent
structures shall be allowed within the CITY right-of-way easement.
2. Term: The term of this License shall be perpetual, subject, however, to termination by
the CITY as provided herein.
____________________________________
License Agreement - Page 2
3. Non-exclusive: This License is nonexclusive and is subject to any existing utility,
drainage or communications facilities located in, on, under or upon the right-of-way or property
owned by CITY, any utility or communication company, public or private, to all vested rights
presently owned by any utility or communication company, public or private for the use of the
CITY right-of-way for facilities presently located within the boundaries of the right-of-way and
to any existing lease, license, or other interest in the easement granted by CITY to any
individual, corporation or other entity, public or private.
4. Environmental Protection: LICENSEE shall not use or permit the use of the property
for any purpose that may be in violation of any laws pertaining to the health of the environment,
including without limitation, the comprehensive environmental response, compensation and
liability act of 1980 (“CERCLA”), the resource conservation and recovery act of 1976
(“RCRA”), the Texas Water Code and the Texas Solid Waste Disposal Act. LICENSEE
warrants that the PERMITTED use of the property will not result in the disposal or other release
of any hazardous substance or solid waste on or to the property, and that it will take all steps
necessary to ensure that no such hazardous substance or solid waste will ever be discharged onto
the property or adjoining property by LICENSEE. The terms “hazardous substance and waste”
shall have the meaning specified in CERCLA and the term solid waste and disposal (or dispose)
shall have the meaning specified in the RCRA; provided, however, that in the event either
CERCLA or RCRA is amended so as to broaden the meaning of any term defined thereby, such
broader meaning shall apply subsequent to the effective date of such amendment; and provided
further, at the extent that the laws of the State of Texas establish a meaning for hazardous
substance, release, solid waste, or disposal which is broader then that specified in the CERCLA
or RCRA, such broader meaning shall apply. LICENSEE shall indemnify and hold CITY
harmless against all costs, environmental clean up to the property and surrounding CITY
property resulting from LICENSEE’ use of the property under this License.
5. Mechanic’s liens not permitted: LICENSEE shall fully pay all labor and materials
used in, on or about the property and will not permit or suffer any mechanic’s or material man’s
liens of any nature be affixed against the property by reason of any work done or materials
furnished to the property at LICENSEE’ instance or request.
6. Duration of License: This License shall terminate and be of no further force and effect
in the event LICENSEE shall discontinue or abandon the use of the PERMITTED
IMPROVEMENTS or in the event LICENSEE shall remove the PERMITTED
IMPROVEMENTS from the property or upon termination by CITY whichever event first
occurs; or, in the event that the City abandons the property depicted as an easement on Exhibits
‘A’ and ‘B’, then this agreement shall be of no further effect.
7. Compliance with laws: LICENSEE agrees to abide by and be governed by all laws,
ordinances and regulations of any and all governmental entities having jurisdiction over the
LICENSEE.
8. Indemnification: LICENSEE shall defend, protect and keep CITY forever harmless and
indemnified against and from any penalty, or any damage, or charge, imposed for any violation
of any law, ordinance, rule or regulation arising out of the use of the property by the LICENSEE,
____________________________________
License Agreement - Page 3
whether occasioned by the neglect of LICENSEE, its employees, officers, agents, contractors or
assigns or those holding under LICENSEE. LICENSEE shall at all times defend, protect and
indemnify and it is the intention of the parties hereto that LICENSEE hold CITY harmless
against and from any and all loss, cost, damage, or expense, including attorney’s fee, arising out
of or from any accident or other occurrence on or about the property causing personal injury,
death or property damage resulting from use of property by LICENSEE, its agents, employees,
customers and invitees, except when caused by the willful misconduct or negligence of CITY, its
officers, employees or agents, and only then to the extent of the proportion of any fault
determined against CITY for its willful misconduct or negligence. LICENSEE shall at all times
defend, protect, indemnify and hold CITY harmless against and from any and all loss, cost,
damage, or expense, including attorney’s fees arising out of or from any and all claims or causes
of action resulting from any failure of LICENSEE, their officers, employees, agents, contractors
or assigns in any respect to comply with and perform all the requirements and provisions hereof.
9. Action upon termination: At such time as this License may be terminated or canceled
for any reason whatsoever, LICENSEE, upon request by CITY, shall remove all PERMITTED
IMPROVEMENTS and appurtenances owned by it, situated in, under or attached to the CITY
right-of-way and shall restore such property to substantially the condition of the property prior to
LICENSEE’ encroachment at LICENSEE sole expense.
10. Termination: This Agreement may be terminated in any of the following ways:
a. Written agreement of both parties;
b. By CITY upon failure of LICENSEE to perform its obligations as set forth in this
Agreement;
c. By the CITY abandoning any interest in the right-of-way easement.
11. Notice: When notice is permitted or required by this Agreement, it shall be in writing
and shall be deemed delivered when delivered in person or when placed, postage prepaid in the
United States mail, certified return receipt requested, and addressed to the parties at the address
set forth opposite their signature. Either party may designate from time to time another and
different address for receipt of notice by giving notice of such change or address.
12. Attorney’s fees: Any signatory to this Agreement, who is the prevailing party in any
legal proceeding against any other signatory brought under or with relation to this Agreement
shall be entitled to recover court cost and reasonable attorney’s fees from the non-prevailing
party.
13. Governing law: This Agreement is governed by the laws of the State of Texas; and
venue for any action shall be in Dallas County, Texas.
14. Binding effect: This Agreement shall be binding upon and inure to the benefit of the
executing parties and their respective heirs, personal representatives, successors and assigns.
15. Entire Agreement: This Agreement embodies the entire agreement between the parties
and supersedes all prior agreements, understandings, if any, relating to the property and the
____________________________________
License Agreement - Page 4
matters addressed herein and may be amended or supplemented only by written instrument
executed by the party against whom enforcement is sought.
16. Recitals: The recitals to this Agreement are incorporated herein by reference.
17. Legal construction: The provisions of this Agreement are hereby declared covenants
running with the property and are fully binding on all successors, heirs, and assigns of
LICENSEE who acquire any right, title, or interest in or to the property or any part thereof. Any
person who acquires any right, title, or interest in or to the property, or any part hereof, thereby
agrees and covenants to abide by and fully perform the provisions of this agreement with respect
to the right, title or interest in such property.
EXECUTED this ______ day of _________________, 2010.
CITY OF COPPELL, TEXAS
By:
CLAY PHILLIPS, CITY MANAGER
ATTEST:
By: ____________________________________________
LIBBY BALL, CITY SECRETARY
ACCEPTANCE ACKNOWLEDGED BY:
LICENSEE:
PHILIP A. BERKEBILE, JR.
By: _____________________________________________________
____________________________________
License Agreement - Page 5
CITY’S ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of _______________, 2010
by Clay Phillips, City Manager of the City of Coppell, Texas, a Texas municipality, on behalf of said
municipality.
___________________________________
Notary Public, State of Texas
My Commission Expires:
_________________________
____________________________________
License Agreement - Page 6
ACKNOWLEDGMENT
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____________________ day of
____________________, 2010, by _______________________________________________ ,
____________________________ owner of 234 W. Bethel Road.
__________________________________________
NOTARY PUBLIC, State of Texas
My Commission Expires:
_________________________
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Finance
September 28, 2010
16
✔
RESOLUTION
Consider approval of a Resolution approving the bank Depository Agreement and designating Frost National Bank as
the City Depository, and authorizing the City Manager to execute such agreement, and authorizing the Mayor Pro
Tem to sign.
See attached memo and analysis.
Staff recommends approval.
$Depository Agreement-1AR
MEMORANDUM
Date: September 20, 2010
To: Mayor Pro Tem & City Council
From: Jennifer Miller, Director of Finance
Via: Clay Phillips, City Manager
Subject: Depository Contract for the Period December 1, 2010 through
November 30, 2015
Submitted for your consideration and approval is a resolution awarding the Bank Depository
Contract to Frost National Bank. The depository agreement is for a five-(5) year period
beginning December 1, 2010 and ending on November 30, 2015. The bank awarded the contract
will provide depository and related banking services to the City during the term of the
agreement.
The depository services Request for Proposal was distributed and advertised on July 16, 2010
with a proposal due date no later than August 12, 2010. Frost National Bank is currently the City
of Coppell’s depository bank and was the only financial institution to submit a proposal to
provide depository services to the City of Coppell.
Based on our analysis, the proposal presented by Frost National Bank continues to be very cost
effective, and would continue to provide a high level of customer service while meeting all of the
City of Coppell’s depository and related banking service requirements. The new proposal
provides a very similar monthly service fee structure compared to our current banking service
fees. Frost has agreed to waive the first three (3) months of monthly service fees with the
approval of the new contract. Frost has also agreed to maintain the rate of interest at 95 percent
of the Fed Funds rate on our overnight automated sweep to a repurchase agreement.
Therefore, based on the high level of customer service we have received from Frost, along with
the cost effective banking service fees and the agreement to maintain our overnight repurchase
agreement arrangement and other considerations, staff recommends the Bank Depository
Contract be awarded to Frost National Bank for the period of December 1, 2010 through
November 30, 2015.
City of CoppellDepository Bid Analysis - FrostSeptember-10Scoring Range 0 - 4Criteria Ability to perform requested servicesWeight 25%Score Able to perform: 4 1.00 Criteria Cost of proposed servicesWeight 15%Score Includes 3 month start-up grant: 4 0.60 Criteria Effective rates paid on repo Weight 10%Score Maintains stated rate for overnight repo: 4 0.40 Criteria Quality of Reports RequestedWeight 10%Score Meets and Exceeds Requirements: 3 0.30 Criteria Securities Clearance & SafekeepingWeight 10%Score Meets Requirements: 2 0.20 Criteria Ability to provide Cash Mgmt servicesWeight 10%Score Can provide requested services: 4 0.40 Criteria Experience with Local Governments & LocationWeight 10%Score Numerous Governmental Customers: 4 0.40 Criteria Completeness of Bid DocumentsWeight 10%Score Complete: 4 0.40 Total Score 3.70
City of Coppell
Depository Contract
Cost Analysis for Services
Frost National Frost Old Old
Service Quantity Bank Cost Contract Cost
Account Maintenance 7 4.00$ 28.00$ 4.00$ 28.00$
Statements Rendered 9 - - -
Credits Posted 698 0.20 139.60 0.20 139.60
Controlled Disbursements - 50.00 - 25.00 -
Balance & Activity Services 1 50.00 50.00 50.00 50.00
Special Signature Req - Base 4 3.00 12.00 3.00 12.00
Special Signature Req - Items 177 0.03 5.31 0.03 5.31
Debits Posted 1,954 0.03 58.62 0.03 58.62
Deposits
Min Change Order 5 5.00 25.00 5.00 25.00
ON US Items 381 0.03 11.43 0.03 11.43
Teller - OTC - - - 1.00 -
Local RCPC 14 0.04 0.56 0.04 0.56
Other 11th Fed City 124 0.05 6.20 0.05 6.20
Local Statewide Clearings 5,914 0.03 177.42 0.03 177.42
Transit Clearing 592 0.05 29.60 0.05 29.60
11th Fed RCPC Items 287 0.05 14.35 0.05 14.35
11th Fed Country Items 1 0.05 0.05 0.05 0.05
Local City Items 73 0.030 2.19 0.035 2.56
Deposit Corrections 7 2.00 14.00 2.00 14.00
Returned Items 5 1.00 5.00 1.00 5.00
w/Telephone Notification - 5.00 - 5.00 -
Reclear 10 1.00 10.00 1.00 10.00
Stop Payments 5 5.00 25.00 5.00 25.00
Wire Transfers
Repetitive - - -
Non-Repetitive 24 7.00 168.00 7.00 168.00
Phone Call Notification - - - -
Book Transfer - Non Rep 3 3.50 10.50 0.50 1.50
Incoming Fed Wires 3 5.00 15.00 5.00 15.00
Wire Advices Mailed 12 1.50 18.00 1.50 18.00
CM Account Transfer 15 0.50 7.50 0.50 7.50
Nurmerical Check Sort
CD ROM Service per Disk 1 25.00 25.00 - -
CD Rom - Per Item 1,364 0.02 27.28 0.02 27.28
Cash Manager Images 11 0.02 0.22 0.05 0.55
ReadyPay Svcs/Positive Pay 1,364 - - - -
Positive Pay Rejects 1 0.10 0.10 0.10 0.10
Software - - -
ACH Services
Monthly Fee 1 - - 10.00 10.00
Origination - Transmission 2,628 0.04 105.12 0.04 105.12
Credits Posted 233 0.06 13.98 0.06 13.98
Debits Posted 262 0.06 15.72 0.06 15.72
ACH Return Item 7 1.00 7.00 1.00 7.00
Entry Reversal 1 10.00 10.00 10.00 10.00
ACH Addendum Record 20 0.05 1.00 0.05 1.00
ACH Debit/Credit to ACH File 1 0.06 0.06 0.04 0.04
Automated Balance Reporting -
Accounts Reported 6 5.00 30.00
Previous Day Maintenance -
Previous Day Items 2,643 0.02 52.86 0.02 52.86
Sweep Account 1 50.00 50.00 50.00 50.00
Zero Balance Account 2 - -
ZBA Transfer - Credits 19 -
ZBA Transfer - Debits - - - - -
Investment Custody Services
Account Maintenance - 10.00 - 10.00 -
Account Billing Fees - - -
Clearing Fees - 20.00 - 20.00 -
Late Delivery Fees 25.00 - 25.00 -
Change Delivery Fees 25.00 - 25.00 -
Asset Value as of M/E p/$10,0 - 0.04 - 0.01
Transaction Fees - 10.00 - 10.00 -
Pledging
Pledge - - - - -
Release - - - - -
Substitution - - - - -
Total Monthly Checking Cost 1,171.67$ 1,118.35$
Sweep/Repo Analysis 95% - Feds Fund Rate 95% - Feds Fund Rate
Checking Interest Rate Previous 91 day T-Bill Previous 91 day T-Bill
Funds Availability Potential for Same Day Ledger Credit
Initial Start-up Assistance Initial 90 Day Waiver of Fees
3,515.01$
1
A RESOLUTION OF THE CITY OF COPPELL, TEXAS
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
APPROVING THE BANK DEPOSITORY AGREEMENT AND DESIGNATING FROST
NATIONAL BANK AS THE CITY DEPOSITORY; AUTHORIZING THE CITY
MANAGER TO EXECUTE SUCH AGREEMENT; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City has given notice and requested proposals from all the banks doing
business within the City for provision of the City’s depository and banking services, and
WHEREAS, applications were received, opened and publicly accepted on August 12, 2010;
and
WHEREAS, after review and consideration of the proposals received, it is the determination
of the City Council that Frost National Bank be designated as the City Depository.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1.
That Frost National Bank be designated as the bank depository of the City of Coppell for
depository and banking services; and, that the City Manager is hereby authorized to execute the
agreement which is attached hereto and any other documents necessary to enter into the Depository
Agreement designating Frost National Bank as the City’s Depository Bank. This agreement is for a
five (5) year period beginning December 1, 2010 and ending November 30, 2015.
SECTION 2.
That the bank shall qualify as a Depository by providing security for the City’s funds to
be deposited with the bank within five (5) days after the date of the execution and return of the
resolution to the bank in accordance with State Law.
SECTION 3.
This Resolution shall take effect immediately from and after its passage, as the law and
charter in such cases provide.
2
TM 45396.2.92110
DULY PASSED AND ADOPTED by the City Council of the City of Coppell, Texas, on
the ______ day of ________________, 2010.
CITY OF COPPELL, TEXAS
______________________________________
Bob Mahalik, Mayor Pro Tem
ATTEST:
______________________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
____________________________________
City Attorney
DEPOSITORY AGREEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENT:
COUNTY OF DALLAS §
This agreement is made and entered into by and between the City of Coppell, Texas
(hereinafter referred to as "City"), and Frost National Bank (hereinafter referred to as "Bank"), and
to which witness the following:
WHEREAS, the City received bids from banks desiring to be designated as the city
Depository; and
WHEREAS, on the 28th day of September, 2010, the Bank was designated as the City
Depository for the City; now, therefore, in consideration of the mutual benefits, consideration,
covenants and conditions contained herein, the parties agree as follows:
1. TERMS
The Bank has been duly selected by the City as the Depository of certain funds of the City
from the 1st day of December, 2010, through the 30th day of November 2015, or thereafter until the
successor depository shall have been duly selected and qualified according to state law. This contract
shall be automatically extended up to ninety (90) days if the City is actually proceeding with request
for proposal procedures but, for whatever reason, cannot finalize the request of proposal or selection
process by the end of the contract period.
2. TERMINATION
The Bank or City may cancel this agreement at any time upon ninety (90) days prior written
notice of its intent to terminate.
3. BANKING SERVICES TO BE PROVIDED
A. Customary demand deposit account services for as many accounts as may be required
by the City. All account analysis charges will be waived for the first 90 days (three
months) for the depository contract.
B. Provide complete investment services including assistance in acquiring investment
securities, counseling, reporting and safekeeping services for securities owned.
C. Provide bank money orders, traveler's checks and cashier checks as required by the
City at no charge.
D. Provide a night depository, locking depository bags and plastic tamper resistant
bags at no charge.
E. All checks deposited by the City that do not clear the first time shall be submitted a
second time before returning them to the City. Returned checks that don’t clear on
the second attempt shall be returned to the City within two business days. The City
shall receive same day telephone notification of all returned items in excess of
$5,000.
F. Provide stop payment services via on-line notification at no charge.
G. Provide wire transfer service. It is understood that the City of Coppell uses the wire
transfer service as a means of accelerating various types of payments within one (1)
hour of secondary approval.
H. Provide monthly bank statements on each account within five (5) working days of
closing date to the City of Coppell, Attn. Finance Dept, P.O. Box 9478, Coppell,
TX 75019. Statements are to reflect transactions beginning with the first day of the
month and ending with the last day of the month and include all accompanying
checks and deposit tickets in numerical order. The City requires the copies of
cleared checks (front and back) be provided on CD-ROM.
I. Provide collected and ledger balances as often as daily.
J. Provide ledger credit on the same day as deposits occur (holidays and weekends
excepted). This includes same day credit on wire transfers on funds from Federal
and State Governments, and same day credit on warrants issued by the State
Comptroller.
K. Provide remittance service to various paying agents for required principal and/or
interest payments on bonds.
L. Monitor City investment securities held by depository bank to provide same day
credit to the appropriate City account(s) automatically upon maturities, and provide
deposit slips at maturity dates.
M. Honor Federal Reserve depository transfer checks drawn on the City's account
which are authorized by the City.
N. Provide coin wrappers and accept bulk coins for deposit.
O. Provide fire proof safekeeping and storage of City back-up data.
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P. Provide courtesy of cashing City employee's payroll checks at no charge.
Q. Provide free checking accounts for City employees.
R. Provide direct deposit payroll for City employees.
S. Other Banking services available to full-time employees. (Attached)
T. Supply deposit slips and endorsement stamps according to quality, quantity, design
and specifications established by the City at no charge.
U. Lock Box services when required.
V. ACH services when required with Blocking/Filtering Capabilities.
W. Daylight Overdrafts when required.
X. Controlled Disbursement Accounts.
Y. Zero Balance Accounts
Z. Positive Pay services including payee comparison at no charge.
AA. Internet based Reporting and On-Line Banking System
BB. All other Bank services without charge except for those prohibited by State or
Federal regulations or stated in the attached Schedule of Fees. In the case of a
conflict between the Depository Agreement and the attached Schedule of Fees, the
Depository Agreement shall prevail.
CC. Maintain our current (2005 Agreement) overnight automated sweep to repurchase
agreement.
DD. Payroll Debit Card Option
4. DEMAND ACCOUNTS
Demand Deposit Account:
This account will receive all deposits, ACH transactions, wires, investment activities and
controlled disbursements. The Bank will initiate all transfers to the zero balance accounts
daily. The rate of interest per annum the Depository shall pay the City is the previous
month’s 91 day U.S. Treasury Bill auction discount rate.
- 3 -
5. CONTROLLED DISBURSEMENT ACCOUNTS
General Account:
This account will receive deposits transferred from the Operating Account for payment of
the City's expenses.
6. ZERO BALANCE ACCOUNTS
Payroll Account:
This account will receive deposits transferred from the operating account for payment of
the City's payroll.
Self Funded Health Plan:
This account will receive deposits transferred from the operating account for payment of
insurance claims.
7. INTEREST RATE ON LOANS TO THE CITY
Loans will be made to the City based on credit at a rate negotiated per annum to pay
current operating expenditures as may be appropriated by ordinance with such loans to be
repaid out of the first current tax collection.
Loans will be made to the City based on credit at the rate negotiated per annum to pay non-
operating expenditures and/or purchase equipment or other expenditures as may be
appropriated by ordinance with such loans to be repaid on a scheduled basis as agreed to
by the City and by the bank.
8. OVERDRAFTS IN DEMAND ACCOUNTS
In the event a check is presented on any City account where there exists insufficient funds
available for payment, the City will require the Depository to pay said checks and
promptly notify the Finance Department regarding the overdraft position. Due to Bank
system restraints, overdrafts will be charged on a per account basis on the monthly analysis
at the Frost's prime rate per annum interest thereon. However, the balances of the other
demand accounts will be taken into consideration in determining the actual overdraft fees
and interest to be assessed after receipt of the monthly analysis statement on a case by case
basis. It is the City’s intent to ensure none of our accounts are in an overdraft position at
any time. There is no charge for daylight overdrafts.
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9. COLLATERAL SECURITIES FOR DEPOSITS
The Bank shall furnish to the City collateral in an amount and conditioned as provided by
the laws of Texas and pursuant to the Bank’s “Security Agreement”. The City will accept
as collateral for its certificates of deposits and other evidences of deposit the following
securities: (All securities should be rated as to investment quality by a nationally
recognized investment rating firm and having received a rating of not less than "A" or its
equivalent). (The pledged securities must conform with the Public Funds Investment Act
as amended, which includes but is not limited to the following).
A. Obligations of the United States of American, its agencies and instrumentalities.
B. Direct obligations of the State of Texas or its agencies and instrumentalities.
C. Other obligations, the principal of and interest on which are unconditionally
guaranteed by the State of Texas or United States of America.
D. Obligations of the State, agencies thereof, Counties, Cities, and other political
subdivisions of any state having been rated as investment quality by a nationally
recognized investment rating firm, and having received a rate of not less than "A"
or its equivalent.
Certificates of Deposit and other evidences of deposit shall be collateralized at market or
par, whichever is lower, for U.S. Treasury Bills, Notes and Bonds with a remaining
maturity of three years or less and at 105% of market or par, whichever is lower, for other
securities. All funds on deposit with the Bank to the credit of the City shall be secured by
the Bank in accordance with and as provided for the in the Texas Public Funds Collateral
Act (Chapter 2257 of the Texas Government Code, as amended).
Collateral may be audited at least annually by the city's independent accountants and may
be audited by the City at any time during normal business hours of the safekeeping bank.
The audit of the collateral by the City's independent accountants of the City is to ascertain
that Governmental Accounting Standards Board Statement #3 is adhered to and the
financial institution is complying accordingly.
The financial institution with which the City invests and/or maintains other deposits shall
provide monthly, and as requested by the City, a listing of the City's certificates of deposit
and other deposits at the institution and listing of the collateral pledged to the City marked
to current market prices. The listing shall include total pledged securities itemized by:
Name
- 5 -
Type/description
Par Value
Current Market Value
Maturity Date
The City and the financial institution shall assume responsibility for ensuring that collateral
is sufficient. When the need for collateral with the Bank is expected to increase on any
given day or over a series of days, the City hereby agrees to notify the Bank of such
expected increase at least one business day prior to the expected date the additional deposits
are expected to be received.
The Depository may substitute approved securities in the pledge account so long as the
total value of securities pledged meets the required levels. Substitutions may be made after
obtaining written authorization from the Director of Finance of the City of Coppell or
his/her appointed designee. The Depository may also request permission to release
securities whenever the total amount pledged is in excess of the City's requirements. There
will be no charge for pledging, releasing, substituting and safekeeping of securities used to
collateralize the City’s accounts.
The City will require the Bank to attach to the contract the certified resolutions of the
board of directors that set forth the City’s security interest in the collateral supporting City
deposits as required in the Collateral Provision of FIRREA. The certification must meet all
of the requirements of FIRREA and FDIC policies that apply to the City’s security interest
in the pledged collateral and must specify the officers of the Bank who are authorized to
sign agreements with the City.
10. SAFEKEEPING
Securities pledged as collateral for certificates of deposit or other evidences of deposit and
for repurchase agreements shall be retained in safekeeping in a third party safekeeping
bank in the State of Texas or in the Federal Reserve Bank of Dallas at no charge to the
City. The investments purchased by the City, may be retained in a third party safekeeping
bank or in the depository bank's trust department in the city's name. The City, the
financial institution, and the safekeeping bank(s) shall operate in accordance with a master
safekeeping agreement signed by all three parties. The City shall always hold the original
safekeeping receipt for its investments and for pledged collateral. The City's designated
official (s) must approve release of collateral in writing prior to its removal from the
safekeeping account. The master safekeeping agreement shall clearly state the Federal
Reserve Bank or the safekeeping bank is instructed to release the collateral to the City if
the City has determined the Bank has failed to pay on any accounts, has been closed by a
regulatory authority, or is in default of this agreement, and if the instructions for release
have been formally requested by the City’s governing body.
11. INVESTMENTS
- 6 -
The City of Coppell intends to manage its own investment portfolio. Therefore, the City
reserves the right to withdraw, from time to time, any amount of funds of the City on
deposit in any City account to invest those funds in accordance with the City's investment
policy.
A. Investments - General
All investment decisions shall be approved by the City before execution. The City may
order investments either by phone or by written notification.
All investments purchased by the City shall be purchased "delivery versus payment". That
is, the City shall authorize the release of its funds only after it has received notification
from the safekeeping bank that a purchased security has been received in the City's
safekeeping account. This notification may be oral, but will be followed up in writing with
the original safekeeping receipt.
The City must have confirmation from its safekeeping bank that collateral pledged from a
financial institution is in the City's account before investing in Certificates of Deposit or
other evidences of deposit at the financial institution. The confirmation may be oral, but
must be followed up in writing with the original safekeeping receipt. There will be no
safekeeping fees when the Bank serves as the City’s broker/dealer on an individual
investment.
B. Investments - Repurchase Agreements
The Bank agrees to sell those U.S. Securities in which the City can legally invest its excess
demand deposit balances to the City, on or before 3:00 p.m. each regular business day to
provide overnight and weekend investments to the City through the use of an automatic
sweep to a "repurchase agreement," and simultaneously, with the sale, agrees to
repurchase on or before 11:00 a.m. on the next following day of business, the same
securities at the same price as sold, with interest calculated on the invested amount. Bank
holidays falling on Friday or Monday will be included in the weekend "Repurchase
Agreement" and the interest calculation for a weekend "Repurchase Agreement", including
bank holiday, will be calculated on the invested amount.
Interest earnings resulting from each repurchase agreement shall be paid to the city on the
day of repurchase by providing deposit slips showing each account and the amount of
interest deposited to the account.
The Bank agrees to pay the City interest on each repurchase agreement at the rate of 95%
- 7 -
of the Fed Fund rate sold at Frost Bank on the date which the repurchase agreement is
executed. The City reserves the right to enter into repurchase agreements for periods of
time longer than overnight and weekends as may be agreed upon by the financial institution
and the City.
12. TIME DEPOSIT MATURITIES OCCURRING SUBSEQUENT TO DEPOSITORY
AND BANK SERVICES AGREEMENT TERMINATION DATE
All time deposits, certificates of deposit or other investment securities which have not
matured on the termination date of the finally approved depository contract shall remain on
deposit with the same depository under the same terms and conditions in effect during said
contract until the date such time deposits have matured.
13. DEPOSIT OF FUNDS
The City pledges to the depository that all funds over which the City has control will be
deposited in the depository bank. The Bank agrees that the City reserves the right to invest
the City's funds in lawful securities other than depository issued certificates of deposit with
full cooperation of the depository bank. If requested by the City, depository bank agrees
to assist the City in investing funds which are not invested in depository bank issued
certificates of deposit.
14. MISCELLANEOUS
A. The Bank shall use its best efforts to notify the City in writing within ten (10) days
of any changes in federal or state regulations or laws that would thereafter
materially affect the depository agreement. The Bank shall also notify the City of
any services that become available to the City throughout the contract.
B. This contract is governed by the laws of the State of Texas. Venue for any action to
construe or enforce this Agreement shall be in Dallas County, Texas.
C. There shall be a review of the services of the Bank at least annually to evaluate the
working relationship between the City and the Bank. The objective of the review
shall be to address any problems or issues, and to discuss the procedures involved
in reaching a mutual resolution.
D. The Bank will ensure this Agreement has been approved by the Board of Directors
and such approval is evidenced by a resolution of the Bank’s Board of Director’s
adopted at the meeting at which this Agreement was approved. This action is
further reflected in the minutes of such meeting and such approval is binding on the
Bank.
E. The City pledges to the depository that all funds over which the City has control
- 8 -
will be deposited in the depository bank. However, the City reserves the right to
have a secondary depository bank to service as a backup in the case of a natural
disaster or bank failure.
F. Any notice required to be given by any term of this Agreement or otherwise may
be given as follows:
City of Coppell
Attention: Jennifer Miller, Director of Finance
P.O. Box 9478
Coppell, Texas 75019
Frost National Bank
Attention: Tom Frost, III, Senior Executive Vice-President
P O Box 1600
San Antonio, TX 78296
EXECUTED in duplicate originals this ___ day of ________________, 2010.
FROST NATIONAL BANK
By: _______________________________
ATTEST:
By: _________________________________
Secretary
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CITY OF COPPELL, TEXAS
By: _________________________________
Clay Phillips, City Manager
ATTEST:
By: _________________________________
Libby Ball, City Secretary
APPROVED AS TO FORM:
______________________________
City Attorney
ADMIN\DEPOSTRY.AGM
- 10 -
Frost at Work
Frost at Work for
FROST BANK CAN MAKE YOUR BANKING EASIER.
THAT'S WHAT COMES WITH A CENTURY OF EXPERIENCE.
City of Coppell
Maybe it's having over a century of experience. Maybe it's because we're from
Texas. But one thing is for sure - we know the importance of building
relationships. We already have a relationship with the City of Coppell and now
we'd like to show you what Frost has to offer you.
EXECUTIVE PACKAGE
• Dedicated Frost Banker - a financial concierge providing seamless service especially for you.
As a client of Frost Bank, you have the benefit of one experienced banker to coordinate all of
your financial needs with responsive, personal attention.
• Free Interest Bearing Checking Account
• Monthly service fee waived
• Unlimited transactions
• Interest Paid Monthly
• Access to a High Yield Money Market account
• Free bank stock checks
• Free Visa Checkcard for purchases and ATM transactions
• Free ATM transactions at Frost ATM's and participating HEB ATM's
• No Frost service fee at non-Frost ATM's
• No service charge on foreign ATM's
• Free My Frost Online Banking
• Free My Frost Bill Pay
• Free Online Statement Delivery
• Free wire transfers within the United States
• Free stop payments
• Free traveler's checks for one
• Free official checks and money orders
• No purchase fee on a Frost Gift Card
• Free imaged checks
• Savings Account with no monthly service charge
• Child's Savings Account with no monthly service charge
• Free Bank at Work gift
• Free personal financial analysis regarding any one of the following: retirement, education
funding, investments, protection of savings goals
• $10.00 discount on rent of safe deposit box
• 1/4% discount on personal loans with auto debit from a Frost Bank account (excluding Home
Equity Line Of Credit)
We've made switching to Frost easy.
Shelly Long
Frost @ Work Specialist
214-515-4851
shelly.long@frostbank.com
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
September 28, 2010
17
✔
CONTRACT/BID or PROPOSAL
Consider approval of awarding Bid #Q-0810-01 "Denton Tap Sidewalk Infill" to 3-D Paving and Contracting, LLC., in the
amount of $231,754.00, as provided for in CIP funds; and authorizing the City Manager to sign and execute any
necessary documents.
Award of this project will allow for the installation of sidewalk along Denton Tap and the removal and regrading of
driveways along the route.
Funds are available in the 2007 Street CIP accounts for this contract.
Staff recommends approval of Bid No. Q-0810-01.
#DentonTapSidewalkAward
U:\Pcrocker\CCAGENDA\2010\17 Sep 28th\#DentonTapSidewalkAward- 2 Memo.doc
MEMORANDUM
TO: City Council
VIA: Kenneth M. Griffin, P.E. Director of Engineering/Public Works
FROM: George S. Marshall, P.E., Civil Engineer
DATE: September 28, 2010
REF: Consider approval of awarding Bid #Q-0810-01 "Denton Tap Sidewalk Infill"
to 3-D Paving and Contracting, LLC., in the amount of $231,754.00, as
provided for in CIP funds; and authorizing the City Manager to sign and
execute any necessary documents.
On September 2nd, 2010, the City of Coppell received and opened 18 bids for the Denton Tap
Sidewalk Infill project. Bids ranged from $193,732.50 to $413,330.00. The project, designed in-
house, was estimated to be approximately $300,000.
This project will allow for continuous sidewalk through the Denton Tap corridor from SH 121 to
the Belt Line, Denton Tap, and Southwestern intersection. Due to current ADA & TAS
requirements, the project will reconstruct approximately 14 driveways along the route to provide
acceptable cross slopes. The contractor will be allowed to close one lane in each direction on
Denton Tap during the hours of 9-4, Monday through Saturday with appropriate traffic control.
After further review of the bidding documents, the City’s purchasing agent, Jerod Anderson,
notified us that the apparent low bidder, Pennington Concrete, had failed to include a bid security as
required in the bidding documents. Based on the lack of bid security, their bid has been thrown out
and can not be considered for award. See the attached memo.
The next low bidder was 3D Paving & Contracting, LLC with a bid of $231,754.00. The firm has
been in business since approximately April of this year. Though the firm has not been around for
very long, the staff has been in this line of work for quite some time and they have been performing
this type of work continually since April. Staff has checked on the company’s qualifications
including references, equipment, personnel and suppliers to complete the work. Based on these
conversations and financial documents it appears that 3D Paving and Contracting, LLC is qualified
and capable of completing the work. The contractor bid 150 calendar days to complete this work.
U:\Pcrocker\CCAGENDA\2010\17 Sep 28th\#DentonTapSidewalkAward- 2 Memo.doc
It is anticipated that the contractor will start at one end of the project and work their way down one
side of the road and then up the other side.
Upon award of the contract the engineering department will send out notices to all the affected
property owners with the contact information of both the project engineer and the selected
contractor.
Staff recommends the award of the Denton Tap Sidewalk Infill project in the amount of
$231,754.00 to 3D Paving and Contracting, LLC; as provided for in CIP funds; and authorizing the
City Manager to sign and execute any necessary documents.
Staff will be available to answer any questions at the Council meeting.
September 17, 2010
To: George Marshall
From: Jerod Anderson
Re: Bid Q-0810-01 Denton Tap Sidewalk Infill – Project SW08-01
On September 2, 2010 the City of Coppell accepted bids for bid Q-0810-01 Denton Tap
Sidewalk Infill – Project SW08-01. Eighteen bids were received. However, Pennington
Concrete failed to submit a bid bond. Therefore, their bid is incomplete and should be
rejected.
Q-0810-01 DENTON TAP SIDEWALK INFILLPROJECT NO. SW08-01Item No. Qty Unit DescriptionUnit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price11LSMobilization, complete in place$500 $500.00 $10,000.00 $10,000.00 $1,500.00 $1,500.00 $11,467.00 $11,467.00 $10,000.00 $10,000.00 $11,000.00 $11,000.002 30725 SF4" thick Reinforced Concrete Sidewalk, Complete in Place$2.70 $82,957.50 $3.60 $110,610.00 $3.80 $116,755.00 $3.00 $92,175.00 $3.25 $99,856.25 $4.10 $125,972.503 1335 SF4" thick Reinforced Concrete Sidewalk in DART ROW, Complete In Place$2.70 $3,604.50 $5.00 $6,675.00 $6.50 $8,677.50 $4.00 $5,340.00 $3.25 $4,338.75 $3.90 $5,206.504 290 SF4" thick Reinforced Concrete Sidewalk in Atmos Gas ROW, Complete in Place$2.70 $783.00 $3.60 $1,044.00 $4.00 $1,160.00 $5.00 $1,450.00 $3.25 $942.50 $3.90 $1,131.005 8560 SFReinforced Concrete Driveway, Complete in Place$3.25 $27.820.00 $4.25 $36,380.00 $4.25 $36,380.00 $4.00 $34,220.00 $3.50 $29,960.00 $5.00 $42,800.006 310 SFReinforced Concrete Driveway with Integral Color, Complete in Place$4.25 $1,317.50 $6.00 $1,860.00 $12.00 $3,720.00 $10.00 $3,100.00 $10.00 $3,100.00 $6.50 $2,015.007 9335 SFRemove & Dispose of Concrete waste material, Complete in Place$2.00 $18,670.00 $1.00 $9,335.00 $0.50 $4,667.50 $2.25 $21,003.75 $1.50 $14,002.50 $0.60 $5,601.0086EABarrier Free Ramp, comlpete in place$350.00 $2,100.00 $450.00 $2,700.00 $1,000.00 $6,000.00 $800.00 $4,800.00 $650.00 $3,900.00 $750.00 $4,500.0091LSRegrade & Adjust Existing Landscaping at 580 S. Denton Tap, Complete in Place$950.00 $950.00 $1,200.00 $1,200.00 $500.00 $500.00 $2,500.00 $2,500.00 $2,500.00 $2,500.00 $3,000.00 $3,000.0010 70 LFTxDot PR1 Railing, Complete in Place$185.00 $12,950.00 $100.00 $7,000.00 $100.00 $7,000.00 $70.00 $4,900.00 $180.00 $12,600.00 $70.00 $4,900.0011 1 LSErosion Control, Complete in Place$500.00 $500.00 $2,000.00 $2,000.00 $1,500.00 $1,500.00 $7,500.00 $7,500.00 $2,000.00 $2,000.00 $5,000.00 $5,000.0012 1 LSTraffic Control, Complete in Place$4,400.00 $4,400.00 $5,000.00 $5,000.00 $1,000.00 $1,000.00 $6,000.00 $6,000.00 $5,500.00 $5,500.00 $3,000.00 $3,000.0013 770 VFRetaining Wall - Stacked Block, Complete in Place$50.00 $38,500.00 $20.00 $15,400.00 $30.00 $23,100.00 $19.50 $15,015.00 $21.00 $16,170.00 $20.00 $15,400.0014 7 EAReset Valve Stack to Proper Height, Complete in Place$300.00 $2,100.00 $150.00 $1,050.00 $100.00 $700.00 $150.00 $1,050.00 $220.00 $1,540.00 $100.00 $700.0015 9 EARelocate Water Meter Box, Complete in Place$625.00 $5,625.00 $500.00 $4,500.00 $800.00 $7,200.00 $250.00 $2,250.00 $440.00 $3,960.00 $200.00 $1,800.0016 1 EAWater Vault & Faucet at 890 S. Denton Tap, Complete in Place$375.00 $375.00 $750.00 $750.00 $2,000.00 $2,000.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 $1,500.00 $1,500.0017 4 EARailroad Pedestrian Signs, Complete in Place$225.00 $900.00 $150.00 $600.00 $250.00 $1,000.00 $500.00 $2,000.00 $640.00 $2,560.00 $300.00 $1,200.0018 12000 SFSod, Complete in Place$0.55 $6,600.00 $0.50 $6,000.00 $0.60 $7,200.00 $0.35 $4,200.00 $0.75 $9,000.00 $0.50 $6,000.0019 1 LSConcrete Flume at Dairy Queen, Complete in Place$750.00 $750.00 $950.00 $950.00 $900.00 $900.00 $3,000.00 $3,000.00 $1,500.00 $1,500.00 $1,200.00 $1,200.0020 1 LSConcrete Flume at 150 S. Denton Tap, Complete in Place$750.00 $750.00 $950.00 $950.00 $900.00 $900.00 $3,000.00 $3,000.00 $1,500.00 $1,500.00 $1,200.00 $1,200.0021 1 EAModified Curb Inlet, Complete in Plce$3,900.00 $3,900.00 $2,800.00 $2,800.00 $1,000.00 $1,000.00 $8,000.00 $8,000.00 $5,500.00 $5,500.00 $3,500.00 $3,500.0022 110 LFRemove & Replace Metal Beam Guardrail, Complete in Place$50.00 $5,500.00 $45.00 $4,950.00 $50.00 $5,500.00 $35.00 $3,850.00 $0.85 $9,350.00 $40.00 $4,400.00Total Bid$193,732.50 $231,754.00 $238,360.00 $240,820.75 $245,780.00 $251,026.00Calendar Days (No Bid Bond disqualified) 150 180 days 120 days 115 days 120 daysKen-Do ConstructionCalifornia ConstructionPennington Concrete 3D Paving & Cont. Estrada Concrete 2L Construction
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price$13,500.00 $13,500.00 $2,095.62 $2,095.62 $34,300 $34,300 $14,100 $14,100 $5,000 $5,000 $12,000.00 $12,000.00 $17,215.00 $17,215.00 $11,000.00 $11,000.00$4.15 $127,508.75 $4.43 $136,073.13 $3.22 $98,934.50 $3.50 $107,537.50 $4.45 $136,726.25 $4.47 $137,340.75 $4.04 $124,129.00 $4.75 $145,943.80$5.15 $6,875.25 $4.43 $5,912.37 $3.22 $4,298.70 $8.50 $11,347.50 $4.45 $5,940.75 $6.38 $8,517.30 $5.71 $7,622.85 $5.75 $7,676.00$4.15 $1,203.50 $4.43 $1,264.34 $3.22 $933.80 $10.50 $3,045.00 $4.45 $1,290.50 $4.95 $1,435.50 $4.84 $1,403.60 $5.75 $1,668.00$4.55 $38,948.00 $4.89 $41,856.51 $3.50 $29,960.00 $4.50 $38,520.00 $6.75 $57,780.00 $5.58 $47,764.80 $5.06 $43,313.60 $6.50 $55,640.00$5.00 $1,550.00 $9.49 $2,940.71 $6.09 $1,887.90 $15.50 $4,805.00 $20.00 $6,200.00 $7.28 $2,256.80 $5.38 $1,667.80 $13.50 $4,185.00$1.50 $14,002.50 $0.70 $6,520.87 $2.10 $19,603.50 $2.00 $18,670.00 $1.00 $9,335.00 $1.50 $14,002.50 $2.29 $21,377.15 $1.60 $14,936.00$1,000.00 $6,000.00 $838.25 $5,029.49 $910.00 $5,460.00 $850.00 $5,100.00 $1,950.00 $11,700.00 $1,185.05 $7,110.30 $1,592.00 $9,552.00 $650.00 $3,900.00$2,000.00 $2,000.00 $2,095.62 $2,095.62 $2,520.00 $2,520.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,616.60 $1,616.60 $2,765.00 $2,765.00 $6,758.00 $6,578.00$123.00 $8,610.00 $62.87 $440.80 $175.00 $12,250.00 $80.00 $5,600.00 $100.00 $7,000.00 $124.49 $8,714.30 $90.00 $6,300.00 $65.00 $4,550.00$8,000.00 $8,000.00 $3,492.70 $3,492.70 $9,100.00 $9,100.00 $2,500.00 $2,500.00 $500.00 $500.00 $10,389.60 $10,389.60 $3,785.00 $3,785.00 $10,810.00 $10,810.00$10,990.00 $10,990.00 $10,478.10 $10,478.10 $13,300.00 $13,300.00 $11,500.00 $11,500.00 $8,000.00 $8,000.00 $4,200.00 $4,200.00 $12,300.00 $12,300.00 $22,000.00 $22,000.00$13.00 $10,010.00 $41.91 $32,272.54 $22.40 $17,248.00 $40.00 $30,800.00 $17.50 $13,475.00 $16.32 $12,566.40 $9.25 $7,122.50 $21.00 $16,170.00$360.00 $2,520.00 $209.56 $1,466.93 $175.00 $1,225.00 $150.00 $1,050.00 $300.00 $2,100.00 $143.85 $1,006.95 $172.00 $1,204.00 $150.00 $1,050.00$670.00 $6,030.00 $488.98 $4,400.80 $700.00 $6,300.00 $450.00 $4,050.00 $150.00 $1,350.00 $308.25 $2,774.25 $1,027.00 $9,243.00 $100.00 $900.00$800.00 $800.00 $1,676.50 $1,676.50 $1,120.00 $1,120.00 $2,250.00 $2,250.00 $1,500.00 $1,500.00 $1,554.95 $1,554.95 $2,552.00 $2,552.00 $2,100.00 $2,100.00$270.00 $1,080.00 $279.42 $1,117.66 $385.00 $1,540.00 $250.00 $1,000.00 $300.00 $1,200.00 $442.50 $1,770.00 $496.00 $1,984.00 $150.00 $600.00$0.50 $6,000 $1 $7,544 $0.70 $8,400.00 $1.00 $12,000.00 $0.80 $9,600.00 $0.50 $6,000.00 $0.65 $7,800.00 $0.80 $9,600.00$1,050.00 $1,050.00 $1,117.66 $1,117.66 $1,680.00 $1,680.00 $1,850.00 $1,850.00 $3,500.00 $3,500.00 $1,781.00 $1,781.00 $1,411.00 $1,411.00 $250.00 $250.00$1,050.00 $1,050.00 $1,676.50 $1,676.50 $1,680.00 $1,680.00 $1,850.00 $1,850.00 $3,500.00 $3,500.00 $1,781.00 $1,781.00 $1,411.00 $1,411.00 $250.00 $250.00$3,330.00 $3,330.00 $3,841.97 $3,841.97 $5,880.00 $5,880.00 $2,700.00 $2,700.00 $3,500.00 $3,500.00 $6,397.90 $6,397.90 $2,785.00 $2,785.00 $2,400.00 $2,400.00$59.50 $6,545.00 $53.09 $5,839.79 $77.00 $8,470.00 $55.00 $6,050.00 $30.00 $3,300.00 $35.11 $3,862.10 $98.20 $10,802.00 $80.00 $8,800.00$277,603.00 $283,135.00 $286,091.40 $287,825.00 $293,997.50 $294,843.00 $297,745.50 $331,006.80100 days 84 days 100 days 150 days 150 days 125 days 98 days 90 daysAxis ContractingRatliff HardscapeMEB ConstructionKCK Utility ConstructionAlsal ConstructionWall EnterprisesC. Green ScapingWesthill Construction
Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price$23,000.00 $23,000.00 $15,000.00 $15,000.00 $6,500.00 $6,500.00 $20,000.00 $20,000.00$6.10 $187,422.50 $4.95 $152,088.75 $5.00 $153,625.00 $5.00 $153,625.00$6.20 $8,277.00 $10.00 $13,350.00 $5.10 $6,808.50 $9.00 $12,015.00$7.30 $2,117.00 $9.00 $2,610.00 $4.20 $1,218.00 $6.00 $1,740.00$5.30 $45,368.00 $5.25 $44,940.00 $6.70 $57,352.00 $8.00 $68,480.00$6.00 $1,860.00 $15.50 $4,805.00 $9.80 $3,038.00 $13.00 $4,030.00$1.30 $12,135.50 $1.20 $11,202.00 $1.40 $13,069.00 $2.00 $18,670.00$1,100.00 $6,600.00 $750.00 $4,500.00 $725.00 $4,350.00 $3,000.00 $18,000.00$3,000.00 $3,000.00 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $2,500.00 $2,500.00$85.00 $5,950.00 $105.00 $7,350.00 $96.70 $6,769.00 $90.00 $6,300.00$2,000.00 $2,000.00 $10,000.00 $10,000.00 $6,050.00 $6,050.00 $4,500.00 $4,500.00$12,000.00 $12,000.00 $13,500.00 $13,500.00 $18,533.30 $18,533.30 $30,000.00 $30,000.00$12.00 $9,240.00 $33.00 $25,410.00 $41.50 $31,955.00 $26.00 $20,020.00$140.00 $980.00 $75.00 $525.00 $375.00 $2,625.00 $750.00 $5,250.00$220.00 $1,980.00 $900.00 $8,100.00 $625.00 $5,625.00 $1,500.00 $13,500.00$2,000.00 $2,000.00 $3,500.00 $3,500.00 $3,125.00 $3,125.00 $15,000.00 $15,000.00$600.00 $2,400.00 $510.00 $2,040.00 $420.00 $1,680.00 $700.00 $2,800.00$0.30 $3,600.00 $0.50 $6,000.00 $4.80 $57,600.00 $0.50 $6,000.00$2,100.00 $2,100.00 $2,500.00 $2,500.00 $1,800.00 $1,800.00 $1,000.00 $1,000.00$2,300.00 $2,300.00 $2,500.00 $2,500.00 $2,430.00 $2,430.00 $1,800.00 $1,800.00$5,000.00 $5,000.00 $5,000.00 $5,000.00 $10,440.00 $10,440.00 $2,600.00 $2,600.00$20.00 $2,200.00 $109.00 $11,990.00 $33.10 $3,641.00 $50.00 $5,500.00$341,530.00 $348,410.75 $401,233.80 $413,330.00140 days 140 days 120 days 180 daysRebcon, IncHumphrey & MortonJim BowmanThe Fain Group
Sidewalk ImprovementsDenton Tap Road From Belt Line Roadto SH 121City of Coppell Project SW08-01Created in AutoCAD1 INCH = 1 MILE011/2S:\CAD\In_Design\SW08-01\dwg\CC Exhibits\SW08-01 CC EXHIBITS.dwgCreated on: 1 September 2010 by George Marshall1/1
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
September 28, 2010
18
✔
RESOLUTION
Consider approval of a Resolution approving an Amended and Restated Tax Abatement Agreement between the
City of Coppell and Duke Secured Financing 2009 - 1ALZ, LLC, and authorizing the Mayor Pro Tem to sign.
City Council held a Public Hearing regarding the designation of reinvestment zone number 57 for Point West on
December 11, 2007. A 75% real property tax abatement was also approved on that same date for a period of 5
years. The Coppell Economic Development Committee unanimously approved amending the existing abatement to
increase the duration and change the terms of the agreement at their meeting in February 2010. The new terms for
the abatement will be a 75% real property tax abatement for years 1 - 5 and a 50% real property tax abatement for
years 6 - 10.
Staff recommends approval.
!Point West VI Amended Abatement
MEMO
Date: September 28, 2010
From: Mindi Hurley, Economic Development Coordinator
RE: Point West VI Amended and Restated Tax Abatement Agreement
City Council held a public hearing and passed an ordinance to create Reinvestment Zone
Number 57 on December 11, 2007. At that time, it was determined that the future
improvements, which included a 1,000,000 sq. ft. industrial building, a 700,000 sq. ft.
industrial building, a 100,000 sq. ft. industrial building, a 170,000 sq. ft. office building
and proposed future buildings, were feasible, practical and of benefit to the land. A real
property tax abatement of 75% for a period of 5 years was passed for all proposed
buildings at that time.
Samsung Telecommunications America placed Point West VI (240 Dividend Drive) on
their short-list of buildings for potential relocation in December 2009. As a part of the
incentive package offered to Samsung, the City negotiated a 10 year business personal
property abatement in addition to agreeing to amend the existing 5 year, 75% real
property tax abatement. This resolution accompanies the Amended and Restated Tax
Abatement Agreement that contains the negotiated change in existing terms. The new
terms are a 75% real property tax abatement on years 1 – 5 and a 50% real property tax
abatement on years 6 – 10.
The Coppell Economic Development Committee unanimously recommended approval of
this abatement agreement request in February 2010.
1
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE
TERMS AND CONDITIONS OF AN AMENDED AND RESTATED TAX ABATEMENT
AGREEMENT BY AND BETWEEN THE CITY OF COPPELL, TEXAS AND DUKE
SECURED FINANCING 2009-1ALZ, LLC; AUTHORIZING ITS EXECUTION BY THE
MAYOR PRO TEM; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Amended and Restated Tax
Abatement Agreement by and between the City of Coppell, Texas and Duke Secured Financing
2009-1ALZ, LLC, a Delaware limited liability company, a copy of which is attached hereto and
incorporated herein by reference; and
WHEREAS, upon full review and consideration of the Agreement, and all matters related
thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be
approved, and that the Mayor Pro Tem should be authorized to execute the Agreement on behalf of
the City of Coppell, Texas;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, THAT:
SECTION 1. The Agreement attached hereto having been reviewed by the City Council of
the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its
citizens, be, and the same is hereby, in all things approved, and the Mayor Pro Tem is hereby
authorized to execute the Agreement on behalf of the City of Coppell, Texas.
SECTION 2. The Council finds that the improvements proposed to be built upon the
Premises described in the Agreement will enhance the economic vitality of the community
through a combination of new capital investment, increased sales tax revenues, and the creation
of additional job opportunities.
SECTION 3. The tax abatement to be granted by the Agreement will not include
inventory, and supplies.
SECTION 4. The improvements proposed for the Premises will accomplish the tax
abatement guidelines of the City of Coppell, Texas.
2
SECTION 5. The City Manager delivered to the presiding officer of the governing body
of each taxing unit in which the property subject to the Agreement is located, a written notice
that the City of Coppell, Texas, intends to enter into the Agreement. The notice given by the
City Manager included a copy of the Agreement approved by this Resolution.
SECTION 6. This Resolution and the Amended and Restated Tax Abatement
Agreement are hereby approved by the affirmative vote of the majority of the members of the
City Council of the City of Coppell, Texas, at a regularly scheduled meeting of the City Council.
SECTION 7. This Resolution shall become effective immediately from and after its
passage.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
on this the ______ day of ________________, 2010.
CITY OF COPPELL, TEXAS
___________________________________________
BOB MAHALIK, MAYOR PRO TEM
ATTEST:
___________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
CITY ATTORNEY
(PGS:9-21-10:45409)
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 1 42740
STATE OF TEXAS §
§
§
COUNTY OF DALLAS §
Amended and Restated
Tax Abatement Agreement
This Amended and Restated Tax Abatement Agreement (the “Agreement”) is entered into
by and between the City of Coppell, Texas (the “City”), and Duke Secured Financing 2009-1ALZ,
LLC, a Delaware limited liability company, as successor-in-interest to Duke Realty Limited
Partnership, an Indiana limited partnership (“Owner”), acting by and through their authorized
representatives.
W I T N E S S E T H:
WHEREAS, the Parties previously entered into that certain Tax Abatement Agreement
dated December 11, 2007 (the “Original Agreement”); and
WHEREAS, the Parties desire to amend and restate the Original Agreement as set forth
herein to provide an additional five (5) years of tax abatement for the Improvements (hereinafter
defined) for the benefit of the Lessee (hereinafter defined); and
WHEREAS, the Tax Code authorizes the Parties to amend the Original Agreement to
include terms and conditions that could have been included in the Original Agreement; and
WHEREAS, the City Council of the City of Coppell, Texas, (the “City”), passed an
Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 57 (the “Zone”),
for commercial/industrial tax abatement, as authorized by the Property Redevelopment and Tax
Abatement Act, Chapter 312 of the Texas Tax Code, as amended (the “Tax Code”); and
WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement
Guidelines”); and
WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria
governing tax abatement agreements to be entered into by the City as contemplated by the Tax
Code; and
WHEREAS, the City has adopted a resolution stating that it elects to be eligible to
participate in tax abatement; and
WHEREAS, in order to maintain and enhance the commercial and industrial economic and
employment base of the Coppell area, it is in the best interests of the taxpayers for the City to enter
into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines and the Tax
Code; and
WHEREAS, Owner owns the real property described in Exhibit “A” (“Land”) and has
constructed an industrial building containing a minimum of 700,000 square feet of space (the
“Improvements”) on the Land; and
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 2 42740
WHEREAS, Owner has or intends to lease approximately 300,000 square feet of space in
the Improvements to Samsung Telecommunications America, LLC, a Delaware limited liability
company (the “Lessee”) for a period of ten (10) years beginning on the Lease Inception Date
(hereinafter defined); and
WHEREAS, Owner’s development efforts described herein will create permanent new jobs
in the City; and
WHEREAS, the City Council finds that the contemplated use of the Premises (hereinafter
defined), the contemplated Improvements thereto in the amount set forth in this Agreement, and the
other terms hereof are consistent with encouraging development of the Zone in accordance with the
purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance
adopted by the City, the Tax Code and all other applicable laws; and
WHEREAS, the City Council finds that the Improvements sought are feasible and
practicable and would be of benefit to the Premises to be included in the Zone and to the City after
expiration of this Agreement; and
WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the
Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the
Premises is located; and
WHEREAS, the City desires to enter into an agreement with the Owner for the abatement
of taxes pursuant to Chapter 312 of the Tax Code as amended;
NOW, THEREFORE, in consideration of the mutual benefits and promises contained
herein and for good and other valuable consideration, the adequacy and receipt of which is hereby
acknowledged, including the expansion of primary employment, the attraction of major investment
in the Zone, which contributes to the economic development of Coppell and the enhancement of the
tax base in the City, the parties agree as follows:
Article I
Definitions
Wherever used in this Agreement, the following terms shall have the meanings ascribed
to them:
“Base Year Taxable Value” shall mean the Taxable Value for the Improvements for the
year in which the Tax Abatement Agreement is executed (2007).
“Commencement of Construction” shall mean that: (i) the plans have been prepared and
all approvals thereof and permits with respect thereto required by applicable governmental
authorities have been obtained for construction of the Improvements; (ii) all necessary permits
for the construction of the Improvements, on the Land pursuant to the respective plans therefore
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 3 42740
having been issued by all applicable governmental authorities; and (iii) grading of the Land or
the construction of the vertical elements of the Improvements has commenced.
“Completion of Construction” shall mean: (i) substantial completion of the
Improvements; and (ii) a final certificate of occupancy has been issued for the Building.
“Effective Date” shall mean the last date of execution of this Agreement.
“Event of Bankruptcy or Insolvency” shall mean the dissolution or termination of a
party’s existence as a going business, insolvency, appointment of receiver for any part of a
party’s property and such appointment is not terminated within ninety (90) days after such
appointment is initially made, any general assignment for the benefit of creditors, or the
commencement of any proceeding under any bankruptcy or insolvency laws by or against such
party, and such proceeding is not dismissed within ninety (90) days after the filing thereof.
“First Year of Abatement” shall mean January 1 of the calendar year immediately
following the date of Completion of Construction.
“Force Majeure” shall mean any contingency or cause beyond the reasonable control of a
party including, without limitation, acts of God or the public enemy, war, riot, civil commotion,
insurrection, adverse weather, government or de facto governmental action (unless caused by
acts or omissions of such party), fires, explosions or floods, strikes, slowdowns or work
stoppages.
“Improvements” shall mean the industrial building referred to as “Industrial II”
containing a minimum of 750,000 square feet of space to be constructed on the Land and other
ancillary facilities such as reasonably required parking and landscaping more fully described in the
submittals filed by Owner with the City, from time to time, in order to obtain a building permit(s).
“Land” means the real property described in Exhibit “A”.
“Lease” shall mean the lease by and between the Owner and Lessee for approximately
300,000 square feet of space in the Improvements for a period of not less than ten (10) years
commencing on the Lease Inception Date.
“Lease Inception Date” shall mean the date the term of the Lease commences but not later
than the date the certificate of occupancy is issued by the City for the occupancy of the Leased
Premises by the Lessee.
“Leased Premises” shall mean approximately 300,000 square feet of office and light
manufacturing space in the building located in the Improvements at 240 Dividend, Suite 200
Coppell, Texas.
“Lessee” shall mean Samsung Telecommunications America, LLC, a Delaware limited
liability company.
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 4 42740
“Premises” shall collectively mean the Land and the Improvements following
construction thereof.
“Taxable Value” means the appraised value as certified by the Appraisal District as of
January 1 of a given year.
Article II
General Provisions
2.1 Owner is the owner of, the Land, which Land is located within the city limits of the
City and within the Zone. Owner intends to construct the Improvements on the Land.
2.2 The Premises are not in an improvement project financed by tax increment bonds.
2.3 This Agreement is entered into subject to the rights of the holders of outstanding
bonds of the City.
2.4 The Premises are not owned or leased by any member of the Coppell City Council
or any member of the Coppell Planning and Zoning Commission, or any member of the governing
body of any taxing units joining in or adopting this Agreement.
2.5 The Owner agrees to provide to the tenants of the Premises, the benefit of the tax
abatement of the Improvements granted herein. Owner shall, upon written request, provide the
City, with satisfactory evidence that the benefits of this Tax Abatement Agreement have been
provided to any such tenants.
2.6 Owner shall before May 1, of each calendar year that the Agreement is in effect,
certify in writing to the City that it is in compliance with each term of the Agreement.
2.7 The Land and the Improvements constructed thereon at all times shall be used in the
manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and (ii)
that, during the period taxes are abated hereunder, is consistent with the general purposes of
encouraging development or redevelopment within the Zone.
Article III
Tax Abatement Authorized
3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax
Abatement Guidelines, and approved by resolution of the City Council.
3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable
Value for the Improvements, excluding the Land, is at least $5.5 Million Dollars ($5,500,000.00) as
of January 1 of the First Year of Abatement and as of January 1 of each year thereafter that this
Agreement is in effect, the City hereby grants Owner an abatement of the Taxable Value of the
Improvements for a period of ten (10) consecutive years beginning with the First Year of
Abatement in accordance with the schedule below. The actual percentage of Taxable Value of the
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 5 42740
Improvements subject to abatement for each year the Original Agreement was in effect will apply
only to the portion of the Taxable Value of the Improvements that exceeds the Base Year Taxable
Value.
Year of Abatement Percentage of Abatement
1 - 5 75%
6 - 10 50%
3.3 The period of tax abatement herein authorized shall be for a period of five (5)
consecutive years.
3.4 During the period of tax abatement herein authorized, Owner shall be subject to all
taxation not abated, including but not limited to, sales tax and ad valorem taxation on land,
inventory and supplies.
3.5 The Term of this Agreement shall begin on the Effective Date and shall continue
until March 1 the calendar year following the tenth (10th) anniversary of the First Year of
Abatement, unless sooner terminated as provided herein.
Article IV
Improvements
4.1 Owner owns the Land and intends to construct or caused to be constructed thereon
the Improvements. Nothing in this Agreement shall obligate Owner to construct the Improvements
on the Land but said action is a condition precedent to tax abatement pursuant to this Agreement.
4.2 As a condition precedent to the initiation of the Owner’s tax abatement pursuant to
this Agreement, Owner agrees, subject to events of Force Majeure, to cause Completion of
Construction of the Improvements to occur within ten (10) calendar years after the effective date, as
good and valuable consideration for this Agreement, and that all construction of the Improvements
will be in accordance with all applicable state and local laws, codes, and regulations, (or valid
waiver thereof).
4.3 Construction plans for the Improvements constructed on the Land will be filed with
the City, which shall be deemed to be incorporated by reference herein and made a part hereof for
all purposes.
4.4 Owner agrees to maintain the Improvements during the term of this Agreement in
accordance with all applicable state and local laws, codes, and regulations. Owner agrees that the
Improvements shall be used only as an industrial building for a period of ten (10) years
commencing on the date the final certificate of occupancy is issued for the Building. The City
acknowledges that Owner intends to lease the Improvements and such tenants shall use the
Improvements for industrial uses.
4.5 The City, its agents and employees shall have the right of access to the Premises
during construction to inspect the Improvements at reasonable times and with reasonable notice to
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 6 42740
Owner, and in accordance with Owner’s visitor access and security policies, in order to insure that
the construction of the Improvements are in accordance with this Agreement and all applicable state
and local laws and regulations (or valid waiver thereof).
4.6 The Lessee shall continuously lease and occupy the Leased Premises for a period
of at least five (5) years beginning on the Lease Inception Date.
Article V
Default: Recapture of Tax Revenue
5.1 In the event Owner: (i) fails to cause Completion of Construction of the
Improvements in accordance with this Agreement or in accordance with applicable State or local
laws, codes or regulations; (ii) has delinquent ad valorem or sales taxes owed to the City (provided
Owner retains its right to timely and properly protest such taxes or assessment); (iii) has an “Event
of Bankruptcy or Insolvency”; or (iv) breaches any of the terms and conditions of this Agreement,
then Owner after the expiration of the notice and cure periods described below, shall be in default of
this Agreement. As liquidated damages in the event of such default, the Owner shall, within thirty
(30) days after demand, pay to the City all taxes which otherwise would have been paid by the
Owner to the City without benefit of a tax abatement for the Improvements, with interest at the
statutory rate for delinquent taxes as determined by Section 33.01 of the Tax Code as amended but
without penalty. The parties acknowledge that actual damages in the event of default termination
would be speculative and difficult to determine. The parties further agree that any abated tax,
including interest as a result of this Agreement, shall be recoverable against the Owner, its
successors and assigns and shall constitute a tax lien against the Premises, and shall become due,
owing and shall be paid to the City within thirty (30) days after termination.
5.2 Upon breach by Owner of any obligations under this Agreement, the City shall
notify the Owner in writing, who shall have thirty (30) days from receipt of the notice in which to
cure any such default. If the default cannot reasonably be cured within a thirty (30) day period, and
the Owner has diligently pursued such remedies as shall be reasonably necessary to cure such
default, then the City may extend the period in which the default must be cured.
5.3 If the Owner fails to cure the default within the time provided as specified above or,
as such time period may be extended, then the City at its sole option shall have the right to terminate
this Agreement, by written notice to the Owner.
5.4 Upon termination of this Agreement by City, all tax abated as a result of this
Agreement, shall become a debt to the City as liquidated damages, and shall become due and
payable not later than thirty (30) days after a notice of termination is made. The City shall have all
remedies for the collection of the abated tax provided generally in the Tax Code for the collection of
delinquent property tax. The City at its sole discretion has the option to provide a repayment
schedule. The computation of the abated tax for the purposes of the Agreement shall be based upon
the full Taxable Value of the Improvements, without tax abatement for the years in which tax
abatement hereunder was received by the Owner, as determined by the Appraisal District,
multiplied by the tax rate of the years in question, as calculated by the City Tax Assessor-Collector.
The liquidated damages shall incur penalties as provided for delinquent taxes and shall commence
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 7 42740
to accrue after expiration of the thirty (30) day payment period. The City’s sole remedy against the
Owner shall be the recovery of the liquidated damages and the enforcement of the tax lien against
the Land and Improvements.
Article VI
Annual Application for Tax Exemption
It shall be the responsibility of the Owner pursuant to the Tax Code, to file an annual
exemption application form with the Chief Appraiser for each Appraisal District in which the
eligible taxable property has situs. A copy of the exemption application shall be submitted to the
City upon request.
Article VII
Annual Rendition
The Owner shall annually render the value of the Improvements to the Appraisal District
and provide a copy of the same to the City upon written request.
Article VIII
Miscellaneous
8.1 Notice. All notices required by this Agreement shall be addressed to the following,
or other such other party or address as either party designates in writing, by certified mail, postage
prepaid, or by hand or overnight delivery:
If intended for Owner, to:
Attn: Jeff D. Thornton
Duke Secured Financing 2009-1ALZ, LLC
c/o Duke Realty Corporation
14241 Dallas Parkway, Suite 1000
Dallas, Texas 75254
Telephone: 972 361-6704
Telecopy: 972 361-6802
With a copy to:
Attn: Texas Market Attorney
Duke Secured Financing 2009-1ALZ, LLC
c/o Duke Realty Corporation
14241 Dallas Parkway, Suite 1000
Dallas, Texas 75254
Telephone: 972 361-6700
Telecopy: 972 361-6802
If intended for City, to:
Attn: City Manager
City of Coppell, Texas
P. O. Box 478
Coppell, Texas 75019
With a copy to:
Peter G. Smith
Nichols, Jackson, Dillard, Hager &
Smith, L.L.P.
1800 Lincoln Plaza
500 N. Akard
Dallas, Texas 75201
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 8 42740
8.2 Authorization. This Agreement was authorized by resolution of the City Council
approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the
City.
8.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or
word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand,
shall be enforceable and shall be read as if the parties intended at all times to delete said invalid
section, subsection, paragraph, sentence, phrase or word.
8.4 Governing Law. This Agreement shall be construed under the laws of the State of
Texas. Venue for any action under this Agreement shall be the State District Court of Dallas
County, Texas. This Agreement is performable in Dallas County, Texas. The parties agree to
submit to the personal and subject matter jurisdiction of said court.
8.5 Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed an original and constitute one and the same instrument.
8.6 Entire Agreement. This Agreement embodies the complete agreement of the parties
hereto, superseding all oral or written previous and contemporary agreements between the parties
and relating to the matters in this Agreement, and except as otherwise provided herein cannot be
modified without written agreement of the parties to be attached to and made a part of this
Agreement.
8.7 Recordation. A certified copy of this Agreement shall be recorded by the City, at no
cost to Owner, in the Deed Records of Dallas County, Texas.
8.8 Recitals. The determinations recited and declared in the preambles to this Agreement
are hereby incorporated herein as part of this Agreement.
8.9 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
8.10 Assignment. This Agreement shall be binding on and inure to the benefit of the
parties to it and their respective heirs, executors, administrators, legal representatives, successors,
and permitted assigns. This Agreement may not be assigned without the prior written consent of
the City Manager which consent shall not be unreasonably withheld, conditioned or delayed.
Notwithstanding the foregoing, Owner shall have the right, without consent of the City or City
Manager, to assign this Agreement to any related corporation or other entity which controls
Owner, is controlled by Owner or is under common control with Owner; or to a successor entity
into which or with which Owner is merged or consolidated or which acquires substantially all of
Owner's assets, property or stock. For the purpose of this Section "control" shall mean
ownership of not less than fifty percent (50%) of all voting stock or legal and equitable interest
in such corporation or entity. Further, notwithstanding anything to the contrary contained herein,
Owner may assign this Agreement, without consent of the City or City Manager, in connection
with a joint venture agreement or the sale of the Land and Improvements provided such assignee
assumes all of the obligations of Owner under this Agreement.
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8.11 Conditions Precedent. This Agreement is condition on and subject to the Owner
and Lessee entering the Lease on or before December 31, 2010.
8.12 Employment of Undocumented Workers. During the term of this Agreement, the
Owner agrees not to knowingly employ any undocumented workers and if convicted, by a final
non-appealable conviction, of a violation under 8 U.S.C. Section 1324a (f), the Owner shall
repay the taxes abated herein as of the date of such final non-appealable conviction within 120
business days after the date the Owner is notified by the City of such final non-appealable
conviction, plus interest at the rate of 6% compounded annually from the date of such final non-
appealable conviction until paid.
8.13 Right of Offset. The City may at its option, offset any amounts due and payable
under this Agreement against any debt (including taxes) lawfully due to the City from the
Owner, regardless of whether the amount due arises pursuant to the terms of this Agreement or
otherwise and regardless of whether or not the debt due the City has been reduced to judgment
by a court.
EXECUTED in duplicate originals the ____ day of _______________, 2010.
CITY OF COPPELL, TEXAS
By: ______________________________________
Bob Mahalik, Mayor Pro Tem
Attest:
By: _______________________________________
Libby Ball, City Secretary
Agreed as to Form:
By:_______________________________
City Attorney
EXECUTED in duplicate originals the ____ day of _______________, 2010.
DUKE SECURED FINANCING 2009-1ALZ, LLC,
a Delaware limited liability company
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 10 42740
By: Duke Realty Limited Partnership, an Indiana
limited partnership authorized to do business
in the State of Texas under the name Duke
Indiana Realty Limited Partnership, Sole
Member and Manager
By: Duke Realty Corporation, an Indiana
corporation authorized to do business in the
State of Texas under the name Indiana Duke
Realty Corporation, General Partner
By:
Jeff D. Thornton
Senior Vice President
Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 11 42740
City’s Acknowledgment
State of Texas §
§
County of Dallas §
This instrument was acknowledged before me on the ____ day of _______________,
2010, by Bob Mahalik, Mayor Pro Tem of the City of Coppell, Texas, a Texas municipality, on
behalf of said municipality.
Notary Public, State of Texas
(Notary Seal)
My Commission Expires:
Owner’s Acknowledgment
State of Texas §
§
County of Dallas §
This instrument was acknowledged before me the on the ____ day of _______________,
2010, by ______________, _____________________of Duke Realty Corporation, an Indiana
corporation authorized to do business in the State of Texas under the name Indiana Duke Realty
Corporation, General Partner of Duke Realty Limited Partnership, an Indiana limited partnership,
authorized to do business in the State of Texas under the name Duke Indiana Realty Limited
Partnership, Sole Member and Manager of Duke Secured Financing 2009-1ALZ, LLC, a
Delaware limited liability company, on behalf of said limited liability company, on behalf of said
limited partnership, on behalf of such corporation.
Notary Public, State of Texas
(Notary Seal)
My Commission Expires:
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Coppell/ Duke Secured Financing 2009-1ALZ, LLC -Amended and Restated Tax Abatement Agreement –Page 13 42740
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
September 28, 2010
19
✔
RESOLUTION
Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and
Samsung Telecommunications America, LLC, and authorizing the Mayor Pro Tem to sign.
City Council conducted a Public Hearing regarding the designation of Reinvestment Zone No. 57 on December 11,
2007. The Coppell Economic Development Committee unanimously recommended approval of this abatement
agreement request in February 2010. Samsung is leasing approximately 300,000 square feet at 240 Dividend. The
terms of this agreement will be a 75% abatement on business personal property for years 1 - 5 and 50% abatement on
business personal property for years 6 - 10.
Staff recommends approval.
!Samsung Res - 1 AR
MEMO
Date: September 28, 2010
From: Mindi Hurley, Economic Development Coordinator
RE: Samsung Telecommunications America, LLC
City Council held a public hearing and passed an ordinance to create Reinvestment Zone
Number 57 on December 11, 2007. At that time, it was determined that the future
improvements, which included a 1,000,000 sq. ft. industrial building, a 700,000 sq. ft.
industrial building, a 100,000 sq. ft. industrial building, a 170,000 sq. ft. office building
and proposed future buildings, were feasible, practical and of benefit to the land. A real
property tax abatement of 75% for a period of 5 years was passed for all proposed
buildings at that time.
In order to help fill the existing shell buildings, the City negotiated an incentive package
for Samsung Telecommunications America. This resolution accompanies the Tax
Abatement Agreement that contains the negotiated terms offered to Samsung. The terms
are a 75% tax abatement on business personal property for years 1 – 5 and a 50% tax
abatement on business personal property for years 6 – 10. The Coppell Economic
Development Committee unanimously recommended approval of this abatement
agreement request in February 2010.
Samsung Telecommunications America, LLC has leased 300,000 sq. ft. at 240 Dividend.
This facility houses Samsung’s cell phone packaging center. Approximately 800 people
are currently employed at this location.
1
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE
TERMS AND CONDITIONS OF A TAX ABATEMENT AGREEMENT BY AND
BETWEEN THE CITY OF COPPELL, TEXAS AND SAMSUNG
TELECOMMUNICATIONS AMERICA, LLC; AUTHORIZING ITS EXECUTION BY
THE MAYOR PRO TEM; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Tax Abatement Agreement by
and between the City of Coppell, Texas and Samsung Telecommunications America, LLC, a
Delaware limited liability company, a copy of which is attached hereto and incorporated herein by
reference; and
WHEREAS, upon full review and consideration of the Agreement, and all matters related
thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be
approved, and that the Mayor Pro Tem should be authorized to execute the Agreement on behalf of
the City of Coppell, Texas;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, THAT:
SECTION 1. The Agreement attached hereto having been reviewed by the City Council of
the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its
citizens, be, and the same is hereby, in all things approved, and the Mayor Pro Tem is hereby
authorized to execute the Agreement on behalf of the City of Coppell, Texas.
SECTION 2. The Council finds that the improvements proposed to be built upon the
Premises described in the Agreement will enhance the economic vitality of the community
through a combination of new capital investment, increased sales tax revenues, and the creation
of additional job opportunities.
SECTION 3. The tax abatement to be granted by the Agreement will not include
inventory, and supplies.
SECTION 4. The improvements proposed for the Premises will accomplish the tax
abatement guidelines of the City of Coppell, Texas.
2
SECTION 5. The City Manager delivered to the presiding officer of the governing body
of each taxing unit in which the property subject to the Agreement is located, a written notice
that the City of Coppell, Texas, intends to enter into the Agreement. The notice given by the
City Manager included a copy of the Agreement approved by this Resolution.
SECTION 6. This Resolution and the Tax Abatement Agreement are hereby approved
by the affirmative vote of the majority of the members of the City Council of the City of
Coppell, Texas, at a regularly scheduled meeting of the City Council.
SECTION 7. This Resolution shall become effective immediately from and after its
passage.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
on this the ______ day of ________________, 2010.
CITY OF COPPELL, TEXAS
___________________________________________
BOB MAHALIK, MAYOR PRO TEM
ATTEST:
___________________________________________
LIBBY BALL, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
CITY ATTORNEY
(PGS:9-21-10:45407)
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 1 42753
STATE OF TEXAS §
§ Tax Abatement Agreement
COUNTY OF DALLAS §
This Tax Abatement Agreement (the “Agreement”) is entered into by and between the City
of Coppell, Texas (the “City”), and Samsung Telecommunications America, LLC, a Delaware
limited liability company (the “Lessee”), acting by and through their authorized representatives.
W I T N E S S E T H:
WHEREAS, the City Council of the City of Coppell, Texas, (the “City”), passed an
Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 57 (the “Zone”)
for the real property described in Exhibit “A” (the “Land”), for commercial/industrial tax
abatement, as authorized by the Property Redevelopment and Tax Abatement Act, Chapter 312 of
the Texas Tax Code, as amended (the “Tax Code”); and
WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement
Guidelines”); and
WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria
governing tax abatement agreements to be entered into by the City as contemplated by the Tax
Code; and
WHEREAS, the City has adopted a resolution stating that it elects to be eligible to
participate in tax abatement; and
WHEREAS, in order to maintain and enhance the corporate commercial and industrial
economic and employment base of the Coppell area, it is in the best interests of the taxpayers for the
City to enter into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines
and the Tax Code; and
WHEREAS, Lessee has or intends to lease approximately 300,000 square feet of office and
light manufacturing space in the existing building located at 240 Dividend, Suite 200, Coppell,
Texas (hereinafter defined as the “Improvements”), to serve as the Lessee’s Samsung Coppell
Packaging Facility, for a period of at least ten (10) years (hereinafter defined as the “Lease”), and
intends to locate and maintain Tangible Personal Property (hereinafter defined) at the
Improvements; and
WHEREAS, the development efforts of the Lessee described herein will create permanent
new jobs in the City; and
WHEREAS, the City Council finds that the contemplated use of the Improvements, and the
other terms hereof are consistent with encouraging development of the Zone in accordance with the
purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance
adopted by the City, the Tax Code and all other applicable laws; and
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 2 42753
WHEREAS, the City Council finds that the Improvements sought are feasible and
practicable and would be of benefit to the Land to be included in the Zone and to the City after
expiration of this Agreement; and
WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the
Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the
Property is located; and
WHEREAS, the City desires to enter into an agreement with the Lessee for the abatement
of taxes pursuant to Chapter 312 of the Tax Code as amended;
NOW, THEREFORE, in consideration of the mutual benefits and promises contained
herein and for good and other valuable consideration, the adequacy and receipt of which is hereby
acknowledged, including the expansion of primary employment, the attraction of major investment
in the Zone, which contributes to the economic development of the City and the enhancement of the
tax base in the City, the parties agree as follows:
Article I
Definitions
Wherever used in this Agreement, the following terms shall have the meanings ascribed
to them:
“Bankruptcy or Insolvency” shall mean the dissolution or termination of a party’s
existence as a going business, insolvency, appointment of receiver for any part of a party’s
property and such appointment is not terminated within ninety (90) days after such appointment
is initially made, any general assignment for the benefit of creditors, or the commencement of
any proceeding under any bankruptcy or insolvency laws by or against such party, and such
proceeding is not dismissed within ninety (90) days after the filing thereof.
“City” shall mean the City of Coppell, Dallas County, Texas.
“Effective Date” shall mean the last date of execution of this Agreement.
“First Year of Abatement” shall mean January 1 of the calendar year following the date
of issuance of a certificate of occupancy by the City for the Lessee’s occupancy of the Leased
Premises.
“Force Majeure” shall mean any contingency or cause beyond the reasonable control of a
party including, without limitation, acts of God or the public enemy, war, riot, civil commotion,
insurrection, adverse weather, government or de facto governmental action (unless caused by
acts or omissions of such party), fires, explosions or floods, strikes, slowdowns or work
stoppages.
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 3 42753
“Freeport Goods” shall have the same meaning as assigned by Section 11.251 of the Tax
Code and Article VIII, Section 1-j of the Texas Constitution and located on the Property. Freeport
Goods does not include “Goods in Transit” as defined by Tax Code, Section 11.253.
“Goods in Transit” shall have the same meaning assigned by Tax Code, Section 11.253.
“Improvements” shall mean the existing building on the Land containing approximately
700,000 square feet of space located at 240 Dividend, Coppell, Texas.
“Land” means the real property described in Exhibit “A”.
“Lease” shall mean the lease of the of approximately 300,000 square feet of office and
manufacturing space in the Improvements by Lessee for a period of not less than ten (10) years
commencing on the Lease Inception Date.
“Lease Inception Date” shall mean the date the term of the Lease commences but not later
than the date the certificate of occupancy is issued by the City for the occupancy of the Leased
Premises by the Lessee.
“Leased Premises” shall mean approximately 300,000 square feet of office and light
manufacturing space in the Improvements.
“Lessee” shall mean Samsung Telecommunications America, LLC, a Delaware limited
liability company.
“Premises” shall mean collectively, the Land and Improvements, but excluding the Tangible
Personal Property.
“Tangible Personal Property” shall mean tangible personal property, equipment and
fixtures (but excluding supplies, inventory, Freeport Goods and Goods in Transit) owned or
leased by Lessee that is added to the Leased Premises subsequent to the execution of this
Agreement.
“Taxable Value” means the appraised value as certified by the Appraisal District as of
January 1 of a given year.
Article II
General Provisions
2.1 The Lessee has or intends to enter into the Lease. The Lessee intends to locate and
maintain Tangible Personal Property at the Leased Premises.
2.2 The Premises are not in an improvement project financed by tax increment bonds.
2.3 This Agreement is entered into subject to the rights of the holders of outstanding
bonds of the City.
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 4 42753
2.4 The Premises and Tangible Personal Property are not owned or leased by any
member of the Coppell City Council or any member of the Coppell Planning and Zoning
Commission, or any member of the governing body of any taxing units joining in or adopting this
Agreement.
2.5 Lessee shall before May 1, of each calendar year that the Agreement is in effect,
certify in writing to the City that it is in compliance with each term of the Agreement.
2.6 The Land and the Improvements constructed thereon at all times shall be used in the
manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and
(ii) that, during the period taxes are abated hereunder, is consistent with the general purposes of
encouraging development or redevelopment within the Zone.
Article III
Tax Abatement Authorized
3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax
Abatement Guidelines, and approved by resolution of the City Council.
3.2 Subject to the terms and conditions of this Agreement, and provided the Taxable
Value of the Tangible Personal Property is at least Nine Hundred Thousand Dollars ($900,000.00)
as of the First Year of Abatement and as of January 1 of each calendar year thereafter during the
term of this Agreement, the City hereby grants Lessee an abatement of the Taxable Value of the
Tangible Personal Property for a period of ten (10) consecutive years beginning with the First Year
of Abatement in accordance with the schedule below. The actual percentage of Taxable Value of
the Tangible Personal Property subject to abatement for each year this Agreement is in effect will
apply only to the Tangible Personal Property that is added to the Leased Premises subsequent to the
execution of this Agreement.
Year of Abatement Percentage of Abatement
1 - 5 75%
6 - 10 50%
3.3 The period of tax abatement herein authorized shall be for a period of ten (10)
consecutive years beginning with the First Year of Tax Abatement.
3.4 During the period of tax abatement herein authorized, Lessee shall be subject to
all taxation not abated, including but not limited to, sales tax and ad valorem taxation on land,
inventory and supplies.
3.5 The Lessee agrees to locate and maintain Tangible Personal Property at the
Leased Premises with a Taxable Value of at least Nine Hundred Thousand Dollars ($900,000.00)
as of the First Year of Abatement and as of January 1 of each calendar year thereafter during the
term of this Agreement.
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 5 42753
3.6 The Lessee agrees to continuously lease and occupy the Leased Premises for a
period of ten (10) years beginning on the Lease Inception Date.
3.7 The term of this Agreement shall begin on the Effective Date and continue until
March 1 of the calendar year following the tenth (10th) anniversary date of the First Year of
Abatement, unless sooner terminated as provided herein.
Article IV
Improvements
4.1 Nothing in this Agreement obligates the Lessee to enter into the Lease and/or
occupy the Leased Premises, but said action is a condition precedent to tax abatement pursuant to
this Agreement.
4.2 As a condition precedent to the initiation of the Lessee’s tax abatement pursuant to
this Agreement, Lessee agrees to enter into the Lease on or before June 1, 2010. Lessee agrees and
covenants to continuously lease and occupy the Leased Premises for a period of at least ten (10)
years commencing on the Lease Inception Date.
4.3 Lessee agrees to maintain the Leased Premises during the term of this Agreement in
accordance with all applicable state and local laws, codes, and regulations.
4.4 The City, its agents and employees shall have the right of access to the Leased
Premises during Lessee’s occupancy of the Leased Premises to inspect the Leased Premises at
reasonable times and with reasonable notice to Lessee, and in accordance with Lessee’s visitor
access and security policies, in order to insure that the use of the Leased Premises are in accordance
with this Agreement and all applicable state and local laws and regulations (or valid waiver thereof).
Article V
Default: Recapture of Tax Revenue
5.1 In the event Lessee: (i) fails to occupy the Leased Premises in accordance with this
Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) has
delinquent ad valorem or sales taxes owed to the City (provided Lessee retains its right to timely
and properly protest such taxes or assessment); (iii) suffers an event of “Bankruptcy or
Insolvency”; or (iv) breaches any of the terms and conditions of this Agreement which is not
otherwise cured within the applicable cure period, then Lessee after the expiration of the notice and
cure periods described below, shall be in default of this Agreement. As liquidated damages in the
event of such default, the Lessee shall, within thirty (30) days after termination, pay to the City all
taxes which otherwise would have been paid by the Lessee to the City without benefit of a tax
abatement for the Tangible Personal Property, with interest at the statutory rate for delinquent taxes
as determined by Section 33.01 of the Tax Code, as amended, but without penalty. The parties
acknowledge that actual damages in the event of default termination would be speculative and
difficult to determine. The parties further agree that any abated tax, including interest as a result of
this Agreement, shall be recoverable against the Lessee, its successors and assigns and shall
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 6 42753
constitute a tax lien against the Tangible Personal Property, and shall become due, owing and shall
be paid to the City within thirty (30) days after termination.
5.2 Upon breach by Lessee of any obligations under this Agreement, the City shall
notify the Lessee in writing, who shall have thirty (30) days from receipt of the notice in which to
cure any such default. If the default cannot reasonably be cured within a thirty (30) day period, and
the Lessee has diligently pursued such remedies as shall be reasonably necessary to cure such
default, then the City may extend the period in which the default must be cured.
5.3 If the Lessee fails to cure the default within the time provided as specified above or,
as such time period may be extended, then the City at its sole option shall have the right to terminate
this Agreement, by written notice to the Lessee.
5.4 Upon termination of this Agreement by City, all tax abated as a result of this
Agreement, shall become a debt to the City as liquidated damages, as set forth in Section 5.1 above,
and shall become due and payable not later than thirty (30) days after a notice of termination is
made. The City shall have all remedies for the collection of the abated tax provided generally in the
Tax Code for the collection of delinquent property tax. The City at its sole discretion has the option
to provide a repayment schedule. The computation of the abated tax for the purposes of the
Agreement shall be based upon the full Taxable Value of the Tangible Personal Property, without
tax abatement for the years in which tax abatement hereunder was received by the Lessee, as
determined by the Appraisal District, multiplied by the tax rate of the years in question, as
calculated by the City Tax Assessor-Collector. The liquidated damages shall incur penalties as
provided for delinquent taxes and shall commence to accrue after expiration of the thirty (30) day
payment period.
Article VI
Annual Application for Tax Exemption
It shall be the responsibility of the Lessee pursuant to the Tax Code, to file an annual
exemption application form with the Chief Appraiser of the Appraisal District in which the eligible
taxable property has situs. A copy of the exemption application shall be submitted to the City upon
request.
Article VII
Annual Rendition
The Lessee shall annually render the value of the Tangible Personal Property to the
Appraisal District and provide a copy of the same to the City upon written request.
Article VIII
Miscellaneous
8.1 Notice. All notices required by this Agreement shall be addressed to the following,
or other such other party or address as either party designates in writing, by certified mail, postage
prepaid, or by hand or overnight delivery:
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 7 42753
If intended for Lessee, to:
Attn: Maggie Ouyang
Tax Accountant
Samsung Telecommunications America
1301 East Lookout Drive
Richardson, Texas 75082
Phone: 972.761.7757
If intended for City, to:
Attn: City Manager
City of Coppell, Texas
P. O. Box 478
Coppell, Texas 75019
Fax: 972.304.3673
Phone: 972.304.3677
With a copy to:
Peter G. Smith
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Lincoln Plaza
500 N. Akard
Dallas, Texas 75201
Fax: 214.965.0010
Phone: 214.965.9900
E-Mail: psmith@njdhs.com
8.2 Authorization. This Agreement was authorized by resolution of the City Council
approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the
City.
8.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or
word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand,
shall be enforceable and shall be read as if the parties intended at all times to delete said invalid
section, subsection, paragraph, sentence, phrase or word.
8.4 Governing Law. This Agreement shall be construed under the laws of the State of
Texas. Venue for any action under this Agreement shall be the State District Court of Dallas
County, Texas. The parties agree to submit to the personal and subject matter jurisdiction of said
court.
8.5 Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed an original and constitute one and the same instrument.
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 8 42753
8.6 Entire Agreement. This Agreement embodies the complete agreement of the parties
hereto, superseding all oral or written previous and contemporary agreements between the parties
and relating to the matters in this Agreement, and except as otherwise provided herein cannot be
modified without written agreement of the parties to be attached to and made a part of this
Agreement.
8.7 Recitals. The determinations recited and declared in the preambles to this Agreement
are hereby incorporated herein as part of this Agreement.
8.8 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
8.9 Assignment. This Agreement shall be binding on and inure to the benefit of the
parties to it and their respective heirs, executors, administrators, legal representatives, successors,
and permitted assigns. This Agreement may not be assigned without the prior written consent of
the City Manager.
8.10 Conditions Precedent. This Agreement is condition on and subject to the
following: (i) the Lessee providing a fully executed copy of the Lease to the City; and (ii) the
Lessee entering the Lease on or before June 1, 2010.
8.11 Employment of Undocumented Workers. During the term of this Agreement, the
Lessee agrees not to knowingly employ any undocumented workers and if convicted, by a final
non-appealable conviction, of a violation under 8 U.S.C. Section 1324a (f), the Lessee shall
repay the taxes abated herein as of the date of such final non-appealable conviction within 120
business days after the date the Lessee is notified by the City of such final non-appealable
conviction, plus interest at the rate of 6% compounded annually from the date of such final non-
appealable conviction until paid.
8.12 Right of Offset. The City may at its option, offset any amounts due and payable
under this Agreement against any debt (including taxes) lawfully due to the City from the
Lessee, regardless of whether the amount due arises pursuant to the terms of this Agreement or
otherwise and regardless of whether or not the debt due the City has been reduced to judgment
by a court.
EXECUTED in duplicate originals the ____ day of _______________, 2010.
CITY OF COPPELL, TEXAS
By: ______________________________________
Bob Mahalik, Mayor Pro Tem
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 9 42753
Attest:
By: _______________________________________
Libby Ball, City Secretary
Agreed as to Form:
By:_______________________________
City Attorney
EXECUTED in duplicate originals the ____ day of _______________, 2010.
SAMSUNG TELECOMMUNICATIONS AMERICA, LLC,
a Delaware limited liability company
By:_______________________________________
Name: ____________________________________
Title: ____________________________________
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 10 42753
City Acknowledgment
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on _____day of _______________, 2010, by
Bob Mahalik, as Mayor Pro Tem of the City of Coppell, Texas, on behalf of said municipality.
Notary Public, State of Texas
My Commission Expires:
Company Acknowledgment
STATE OF TEXAS §
§
COUNTY OF DALLAS §
This instrument was acknowledged before me on the _____ day of ______________,
2010, by _____________________, as _____________________ of Samsung
Telecommunications America, LLC, a Delaware limited liability company, on behalf of said
company.
Notary Public, State of Texas
My Commission Expires:
Coppell/Samsung Telecommunications America, LLC Tax Abatement Agreement –Page 11 42753
EXHIBIT “A”
Legal Description of the Land
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
September 28, 2010
20
✔
PRESENTATION
Consider approval of the Coppell Aquatic & Recreation Center Expansion, Site Plan Amendment, to allow a
11,600-square-foot, expansion to the existing 37,700-square-foot recreation center and additional parking spaces on
31.63 acres of property located at 234 East Parkway Blvd.
The following P&Z condition remains outstanding:
1. Correctly label each of the protected trees to be removed within the chart on the Tree Removal Plan.
On August 19, 2010, the Planning Commission recommended
approval of this SITE PLAN AMENDMENT (6-1), with the above-stated
condition. Commissioners Rios-Tankersley, Haas, Frnka, Sangerhausen,
Duncan and Kittrell voted in favor, Commissioner Jett voted in
opposition.
Staff recommends APPROVAL.
@01 Coppell AQ&RC Exp, SPA-1 AR
ITEM # 4
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Coppell Aquatic & Recreation Center Expansion
Site Plan Amendment
P&Z HEARING DATE: August 19, 2010
C.C. HEARING DATE: September 14, 2010
STAFF REP.: Matt Steer, City Planner
LOCATION: 234 East Parkway Blvd.
SIZE OF AREA: 31.63 acres of property
CURRENT ZONING: TC (Town Center)
REQUEST: A site plan amendment to allow a 11,600-square-foot,
expansion to the existing 37,700-square-foot Coppell Aquatic &
Recreation Center and additional parking spaces.
APPLICANT: Applicant: Engineer:
John Elias Stephen Springs
City of Coppell Brinkley Sargent Architects
816 S. Coppell Rd. 5000 Quorum Dr., Suite 600
Coppell, Texas 75019 Dallas, Texas 75254
Phone: (972) 462-5115 Phone: (972) 960-9970
Fax: (972) 462-5149 Fax: (972)960-9751
HISTORY: In March 1999, Council approved the preliminary plat and site plan for the
Coppell Aquatic & Recreation Center. In May 2000, Council approved the
final plat which was filed for record on June 5, 2000.
TRANSPORTATION: Parkway Boulevard is a C4D, four-lane divided thoroughfare
built to standard in a 90-foot right of way.
ITEM # 4
Page 2 of 3
SURROUNDING LAND USE & ZONING:
North –Andy Brown Park; TC (Town Center)
South -single family residences; SF-7 (Single Family-7)
East - Kid Country and Andy Brown Park; TC (Town Center)
West – Andy Brown Park and single family residences; TC
(Town Center) and SF-7 (Single Family-7)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996, as amended,
shows the property as suitable for park/open space.
DISCUSSION: This is a request to add 11,600 square feet to the existing
Aquatic and Recreation Center east of the main entry on the
south end of the building. The floor plan is in the preliminary
stage of development, but is attached for your reference. It
currently depicts the first floor as approximately 8,200 square
feet to be used primarily for cardiovascular exercise and weight
training. The second level, or mezzanine, is depicted to be
approximately 3,400 square feet to have additional
cardiovascular machines and an aerobics room.
The expansion will affect the current site layout and will require
the existing fire-lane/sidewalk to be abandoned in part. A
variable width (five-foot to ten-foot) sidewalk is proposed to be
extended around the proposed expansion to lead citizens from
the east parking area to the main entry. The Parks Department
will attempt to save as many trees as possible, but it appears
as though twenty four trees will be removed to accommodate
the building expansion, sidewalk and grade changes.
Currently, seven Desert Willows and three Tree Yaupons are
proposed to be planted directly adjacent to the expansion. A
Cedar Elm is proposed to be planted within a landscape island
in the parking area. Further refinements to the tree removal
and planting plans will be made prior to construction and
additional trees could potentially be saved or planted.
The small fence between the Kid County and this site will also
be relocated to accommodate the new walkway. A courtyard
between the proposed expansion and the existing center will be
paved and could potentially support outdoor aerobic classes.
The paving material has yet to be determined but could be
stained concrete, artificial turf or another material.
ITEM # 4
Page 3 of 3
The parking will be sufficient as proposed. There are 15 new
spaces being proposed within the Aquatic Center parking lot
with a new landscape island with an overstory tree proposed
within the parking row on the east side. The proposed parking
island should be moved to the north five parking spaces to
better break up the long expanse of parking. This will need to
be revised on the plans and is listed as a condition of approval.
The parking lot adjacent to Kid Country on the east side should
be sufficient to accommodate the remainder of needed parking.
The building facades will match that of the existing in terms of
colors, materials and pattern of stonework. The expansion is
planned to create more of an open feel than the existing
building and will have a great deal of fenestration included on
each elevation.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the Coppell Aquatic & Recreation Center Site
Plan Amendment subject to the following conditions:
1. Move proposed landscape island within the Aquatic Center Parking lot to the north
five parking spaces.
2. Label each of the trees to be removed on the Tree Removal Plan.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Tree Removal
3. Planting Plan
4. Special Paving Plan
5. Elevations
6. Floor Plan
No. Type Caliper size Removed1. Live Oak 14 142. Redbud 63. Redbud 64. Redbud 65. Redbud 66. Redbud 47. Cedar Elm 15 158. Cedar Elm 8 89. Hackberry 1810. Elm 8 811. Cedar Elm 16 1612. Hackberry 1213. Elm 8 814. Elm 8 815. Elm 12 1216. Elm 8 817. Hackberry 818. Hackberry 1219. Hackberry cluster 2020. Hackberry 1021. Hackberry 1222. Hackberry 823. Cedar Elm 18 1824. Bald Cypress 12 12Total Caliper inches255Protected caliper inches removed127
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
September 28, 2010
21
✔
PUBLIC HEARING
Consider approval of the Coppell Aquatic & Recreation Center Addition, Lot 1R, Block A, Replat, being a replat of Lot
1, Block A, of the Coppell Aquatic & Recreation Center Addition, to allow the abandonment of a portion of the
fire-lane easement on 31.63 acres of property located at 234 East Parkway Blvd.
There are no outstanding P&Z conditions remaining.
On August 19, 2010, the Planning Commission recommended
approval of this REPLAT (6-1). Commissioners Rios-Tankersley, Haas,
Frnka, Sangerhausen, Duncan and Kittrell voted in favor, Commissioner
Jett voted in opposition.
Staff recommends APPROVAL.
@02 CAQ&RC Add, L1R, BA, RP-1 AR
ITEM # 5
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Coppell Aquatic & Recreation Center Addition
Lot 1R, Block A
Replat
P&Z HEARING DATE: August 19, 2010
C.C. HEARING DATE: September 14, 2010
STAFF REP.: Matt Steer, City Planner
LOCATION: 234 East Parkway Blvd.
SIZE OF AREA: 31.63 acres of property
CURRENT ZONING: TC (Town Center)
REQUEST: A replat Lot 1, Block A, of the Coppell Aquatic & Recreation
Center Addition, to allow the abandonment of a portion of the
fire-lane easement.
APPLICANT: Applicant: Engineer:
John Elias Stephen Springs
City of Coppell Brinkley Sargent Architects
816 S. Coppell Rd. 5000 Quorum Dr., Suite 600
Coppell, Texas 75019 Dallas, Texas 75254
Phone: (972) 462-5115 Phone: (972) 960-9970
Fax: (972) 462-5149 Fax: (972)960-9751
HISTORY: In March 1999, Council approved the preliminary plat and site plan for the
Aquatic and Recreation Center. In May 2000, Council approved the final plat
which was filed for record on June 5, 2000.
ITEM # 5
Page 2 of 2
TRANSPORTATION: Parkway Boulevard is a C4D, four-lane divided thoroughfare
built to standard in a 90-foot right of way.
SURROUNDING LAND USE & ZONING:
North –Andy Brown Park; TC (Town Center)
South -single family residences; SF-7 (Single Family-7)
East - Kid Country and Andy Brown Park; TC (Town Center)
West – Andy Brown Park and single family residences; TC
(Town Center) and SF-7 (Single Family-7)
COMPREHENSIVE PLAN: The Comprehensive Plan of May 1996, as amended,
shows the property as suitable for park/open space.
DISCUSSION: This is a replat of the Aquatics and Recreation Center lot which
was established when the site was being developed in 2000.
The purpose of this plat is to abandon a portion of the fire lane
easement currently located where the expansion is proposed to
take place. Staff is in favor of this request and recommends
approval.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of the Coppell Aquatic and Recreation Center Lot
1R, Block A Replat subject to the following condition:
1. Remove the note stating that “Coordination with Oncor is on-going”.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
ATTACHMENTS:
1. Replat
FLOODPLAIN
ZONE "X"
(SHADED)
FLOODPLAIN
ZONE "X"
(SHADED)
FLOODPLAIN ZONE "AE"
FLOODPLAIN ZONE "AE"
FLOODPLAIN
ZONE "X"
(UNSHADED)
FLOODPLAIN
ZONE "X"
(UNSHADED)
BY
SITUATED IN THE
ah402HALFFi:\SurveyCrewDownloads\27573\Cadd\V401-PP-27573.dgnFILE/FILE_PDF_2D_MonoFull_150.pltDesign8/31/20101:18:19 PM4000 FOSSIL CREEK BLVD. FORT WORTH, TEXAS 76137 (817) 847-1422
TBPE FIRM #F-312
OWNER:SURVEYOR:ENGINEER:
CITY OF COPPELL
255 PARKWAY BLVD.
COPPELL, TEXAS 75019-9478
(972) 462-0022
HALFF ASSOCIATES, INC.
STEPHEN CRAWFORD
2080 N. STATE HIGHWAY 360
SUITE 350
GRAND PRAIRIE, TEXAS 75050-1479
(214) 201-1270
HALFF ASSOCIATES, INC.
DOUGLAS CALHOUN
4000 FOSSIL CREEK BLVD.
FORT WORTH, TEXAS 76137
(817) 847-1422
553
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CLARINDA SQUIRES SURVEY,
ABSTRACT NO. 1327
COPPELL AQUATIC AND RECREATION CENTER
REPLAT
EXISTING 30’
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NOW THEREFORE, KNOW ALL MEN BY THESE PRESENTS:
STATE OF TEXAS:
COUNTY OF DALLAS:
THAT, the CITY OF COPPELL, a Municipal Corporation and political subdivision of
the State of Texas, acting by and through, , It’s duly authorized agent,
does hereby adopt this plat, designating the herein described property as Lot 1R, Block
The maintenance of paving on the utility and fire lane easements is the responsibility of
the property owner. No buildings, fences, trees, shrubs or other improvements or growths
shall be constructed, reconstructed or placed upon, over or across the easements as
shown. Said easements being hereby reserved for the mutual use and accommodation of
all public utilities using or desiring to use same.
All and any public utility shall have the full right to remove and keep removed all or parts
of any buildings, fences, tress, shrubs or other improvements or growths which in any
way endanger or interfere with the construction, maintenance or deficiency of it’s
respective system or systems on the easements and all public utilities shall at all times
have the full right of ingress and egress to or from and upon said easements for the
purpose of constructing, reconstructing, inspecting, patrolling, maintaining and adding to
or removing all or parts of it’s respective system without the necessity at any time of
procuring the permission of anyone. Any public utility shall have the right to ingress and
egress to private property for the purpose of reading meters and any maintenance or
service required or ordinarily performed by that utility.
Water and wastewater easements shall also include additional area of working space for
construction and maintenance of the systems. Additional easement area is also conveyed
for installation and maintenance of manholes, cleanouts, fire hydrants, water services
This plat approved subject to all platting ordinances, rules, regulations of the City of
Coppell, Texas WITNESS my hand at Coppell, Texas, this the day
of , 2010
CITY OF COPPELL
BY:
STATE OF TEXAS:
COUNTY OF DALLAS:
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared , known to me to be the person whose
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day
of , 2010.
SURVEYOR’S CERTIFICATE
STATE OF TEXAS:
COUNTY OF DALLAS:
I, Douglas A. Calhoun, Registered Professional Land Surveyor No. 5619 in the State of
STATE OF TEXAS:
COUNTY OF DALLAS:
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared Douglas A. Calhoun, known to me to be the person
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day
of , 2010.
Notary Public In and for
the State of Texas
TXBPLS Rule 663.18(c)
"Preliminary, this document shall not be recorded
for any purpose." Prepared under the supervision of
Douglas A. Calhoun, Registered Professional Land
Surveyor, Texas No. 5619.
N
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SCALE: 1"=100’
LOCATION MAP
NTS
POINT OF
BEGINNING
OF
100 YEAR FLOODPLAIN
COMMUNITY PANEL #48113C0155 J
DATED AUGUST 23, 2001
Floodplain Development Permit Application No. has been filed with the
City of Coppell Floodplain Administrator on , 2010.
, Floodplain Administrator, Date
COPPELL
DENTON TAPPARK
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LEGEND
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EXISTING EASEMENT LINE
PROPOSED RIGHT-OF-WAY LINE
EXISTING RIGHT-OF-WAY LINE
EXISTING PROPERTY LINEPL
PROPOSED EASEMENT LINE
POINT FOR CORNER
FOUND IRON ROD
(UNLESS NOTED OTHERWISE)
PFC
1/2" SIR WITH HALFF
ASSOC. INC. CAP
FIP FOUND IRON PIPE
1/2" SIR
W/HALFF
24’ FIRELANE
EASEMENT TO
BE ABANDONED
and rubbish collection agencies, and all public and private utilities for each particular use.
utility and fire lane easements shall be open to the public, fire and police units, garbage
The easements shown hereon are hereby reserved for the purpose as indicated. The
granted shall be determined by their location as installed.
the curb or pavement line, and the description of such additional easements herein
from the main to and including the meters and boxes, sewer laterals for the main to
executed the same for the purposed and consideration therein expressed.
name is subscribed to the foregoing instrument and acknowledged to me that he
survey of the land, and the monuments shown thereon were found and/or placed
Texas, do hereby certify that this plat was prepared from an actual on the ground
of the City Plan Commission of the City of Coppell, Texas.
under my personal supervision in accordance with the platting rule and regulations
that he executed the same for the purposed and consideration therein expressed.
whose name is subscribed to the foregoing instrument and acknowledged to me
By graphical plotting, the parcel described hereon lies within Zone "X" (shaded), Zone "X"
(unshaded), and Zone "AE" as delineated on the Dallas County, Texas and Incorporated Areas
Flood Insurance Rate Map Number 48113C0155 J, effective date August 23, 2001, as published
by the Federal Emergency Management Agency. Zone "X" (unshaded) is defined as "Areas
determined to be outside 500-year floodplain." Zone "X" (shaded) is defined as "Areas of
500-year flood; areas of 100-year flood with average depths of less than 1 foot or with
drainage areas less than 1 square mile; and areas protected by levees from 100-year flood."
Zone "AE" is defined as "Base flood elevations determined." The surveyor utilized the above
referenced flood plain information for this determination and the surveyor does not
certify that revised flood plain information has or has not been published by the Federal
Emergency Management Agency or some other source.
1/2" SIR
W/HALFF
1/2" SIR
W/HALFF
1/2" SIR
W/HALFF
1/2" SIR
W/HALFF
1/2" SIR
W/HALFF
1/2" SIR
W/HALFF
LOT 1R
BLOCK A
1,377,644 SQ. FT.
31.626 ACRES
1/2" FIR
(CM)
5/8" FIR W\CAP
CARSON_SALCEDO
(CM)
1/2" FIR
w/RED CAP
"CONTROL
POINT"
(CM)
"Recommended for Approval"
Time Warner Cable Date
Verizon Date
Atmos Energy Date
Oncor Date
A, Coppell Aquatic and Recreation Center, an addition to the City of Coppell,
Dallas County, Texas.
(CM)CONTROL MONUMENT
OWNER’S CERTIFICATE
WHEREAS, the City of Coppell, a Municipal Corporation and Political Subdivision of
the State of Texas, is the sole owner of a 31.626 acre tract of land situated in the Clarinda
Squires Survey, Abstract No. 1327, in the City of Coppell, Dallas County, Texas and
being a part of that called 53.398 acre tract of land described in Special Warranty Deed to
the City of Coppell as recorded in Volume 86051, Page 1829 in the Deed Records of
Dallas County, Texas (D.R.D.C.T.), and being a part of that called 62.312 acre tract of
land described in Special Warranty Deed to the City of Coppell, as recorded in Volume
88001, Page 7021 D.R.D.C.T., and being a part of Lot 1, Block A, of the Coppell Aquatic
and Recreation Center, an addition to the City of Coppell, as recorded in Volume
2000129, Page 3707 in the Plat Records of Dallas County Texas (P.R.D.C.T.), and being
more particularly described as follows:
BEGINNING at a 1/2-inch set iron rod with yellow plastic cap stamped "HALFF
ASSOC INC." (hereinafter referred to as "with cap") for the southwest corner of said Lot
1, Block A, and being on the north right-of-way line of Parkway Boulevard (variable
width right-of-way)
THENCE North 27 degrees 15 minutes 39 seconds West, passing a 1/2-inch found iron
rod with red cap stamped "CONTROL POINT" for the southeast corner of Lot 47, Block
A, of Stonemeade Estates, an addition to the City of Coppell, Dallas County Texas, as
recorded in Volume 93093, Page 1522 P.R.D.C.T. at a distance of 14.59 feet and
continuing along the common line between the west line of said Lot1 and the east line of
said Stonemeade Estates, for a total distance of 666.41 feet to a 1/2-inch set iron rod with
cap for corner;
THENCE North 03 degrees 14 minutes 42 seconds West, departing said common line, a
distance of 417.22 feet to a 1/2-inch set iron rod with cap for corner;
THENCE North 58 degrees 29 minutes 27 seconds East, a distance of 781.22 feet to a
1/2-inch set iron rod with cap for corner;
THENCE North 78 degrees 52 minutes 21 seconds East, passing the common east line of
said called 53.398 acre tract and the west line of said called 62.312 acre tract at a distance
of 155.87 feet and continuing for a total distance of 511.37 feet to a 1/2-inch set iron rod
with cap for corner;
THENCE South 12 degrees 29 minutes 20 seconds East, a distance of 483.31 feet to a
1/2-inch found iron rod for corner;
THENCE South 06 degrees 53 minutes 49 seconds West, a distance of 807.44 feet to a
1/2-inch set iron rod with cap for corner on said north right-of-way line, and being on a
circular curve to the left, not being tangent to the preceding course, having a radius of
2,244.00 feet and whose chord bears South 74 degrees 01 minute 01 second West, a
distance of 880.52 feet;
THENCE Southwesterly, along said north right-of-way line and along said circular curve
to the left, through a central angle of 22 degrees 37 minutes 45 seconds, for an arc length
of 886.27 feet to the POINT OF BEGINNING AND CONTAINING 1,377,644 square
feet or 31.626 acres of land, more or less.
Basis of Bearing is the Texas Coordinate System NAD 83, North Central Zone (4202),
observed by GPS using Western Data Systems Dallas/Fort Worth area RTK Cooperative
Network, adjusted to City of Coppell monuments 4, 10, and 15 on June 24, 2010.
Convergence angle at City of Coppell monument 4 is 00 degrees 49 minutes 17.86
seconds as shown on geodetic control data sheet dated May 12 & 13, 1998 by Teague
Nall & Perkins.|=22^37’45"
R=2,244.00’
L=886.27’
T=448.99’
CB=S74^01’01"W
CL=880.52’
N78^52’21"
E
5
1
1
.
3
7
’
The undersigned, the City Secretary of the City of Coppell, Texas, hereby certifies that
the foregoing plat of Lot 1R, Block A, Coppell Aquatic Center, an addition of the City of
Coppell was submitted to the City Council on the day of , 2010,
and the Council, by formal action, then and there accepted the dedication of streets,
alleys, parks, easements, public places, and water and sewer lines, as shown and set forth
in and upon said plat, and said Council further authorized the Mayor Pro Tem to note the
acceptance thereof by signing his name as hereinabove subscribed.
Witness my hand this day of , A.D., 2010.
City Secretary
"Recommended for Approval"
Chairman, Planning and Zoning Commission Date
City of Coppell, Texas
Mayor Pro Tem Date
City of Coppell, Texas
STATE OF TEXAS:
COUNTY OF DALLAS:
BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas,
on this day personally appeared , known to me to be the person whose
name is subscribed to the foregoing instrument and acknowledged to me that he executed
the same for the purposed and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day
of , 2010.
LOT 1R, BLOCK A
31.626 ACRES
AGENDA REQUEST FORM DATE: September 28, 2010
ITEM #: 22
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM DATE: September 28, 2010
ITEM #: 23
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: September 28, 2010
ITEM #: 24
COUNCIL COMMITTEE REPORTS
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition –Hunt.
E. International Council for Local Environmental Initiatives (ICLEI) –Brancheau
F. Metrocrest Hospital Authority –Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
Agenda Request Form - Revised 11/09 Document Name: %ccommreport
AGENDA REQUEST FORM
DATE: September 28, 2010
ITEM #: 25
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: September 28, 2010
Department Submissions:
Item No. 8 was placed on the Agenda for the above-referenced City Council
meeting by the Police Department. I have reviewed the Agenda Request
(and any backup if applicable) and hereby submit this item to the City
Council for consideration.
____________________
Police Department
Item Nos. 7 and 9 were placed on the Agenda for the above-referenced
City Council meeting by the Fire Department. I have reviewed the Agenda
Requests (and any backup if applicable) and hereby submit these items to
the City Council for consideration.
____________________
Fire Department
Item Nos. 11 and 12 were placed on the Agenda for the above-referenced
City Council meeting by the Parks Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Parks Department
Item Nos. 15/D and 17 were placed on the Agenda for the above-
referenced City Council meeting by the Engineering Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Engineering Department
Item Nos. 20 and 21 were placed on the Agenda for the above-referenced
City Council meeting by the Planning Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Planning Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)