BM 2011 01-13 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
January 13, 2011
The William T. Cozby Public Library Board met in regular session on Thursday, January 13, 2011 in the
library board room at the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Thomas Dwyer at 7:02 p.m.
Other board members present were Saul Friedman, Wednesday Foster, Jennifer Johnson, Karla Tabor,
David Smith and Stephen Charters. Youth Advisors Nadir Khan and Sai Panguluri were also present.
Staff in attendance were Assistant Library Director, Jane Darling and Sr. Administrative Technician,
Ramona Woods.
2. ELECTION OF OFFICERS: Thomas Dwyer gave a brief overview of the responsibilities of
each position. Jennifer Johnson made a motion to nominate Thomas Dwyer for Chair. Saul Friedman
seconded the motion. All were in favor. Thomas Dwyer made a motion to nominate Patricia Nicks for
Vice Chair. Saul Friedman seconded the motion. All were in favor. Thomas Dwyer made a motion to
nominate Saul Friedman for Secretary. Jennifer Johnson seconded the motion. All were in favor.
The new officers are as follows:
Chair — Thomas Dwyer
Vice Chair — Patricia Nicks
Secretary — Saul Friedman
3. ATTENDANCE EXPECTATIONS: Jane Darling briefed the Board on the City Council's
expectations for Library Board attendance.
4. TEXAS OPEN MEETINGS ACT: Jane Darling advised new advisory board members that they
are required to complete the Open Meetings Act training video provided by the Attorney General's Office
and submit their certificate to Vicki Chiavetta upon completion.
5. APPROVAL OF MINUTES FROM THE November 11, 2010 BOARD MEETING: David
Smith moved to approve the minutes of November 11, 2010. Jennifer Johnson seconded "the motion. All
were in favor. Minutes were approved.
6. LIBRARY ADVISORY BOARD MEETING DATES: Thomas Dwyer stated that the Board
does not traditionally meet in June, July or December. David Smith made a motion to cancel the June
2011, July 2011 and December 2011 meetings. Karla Tabor seconded the motion. All were in favor.
7. CITZENS APPEARANCES: None
8. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: The library is continuing to experience a downward trend in circulation.
One of the factors that will have impacted this is the fact that the library was closed in December
for a total of five days. However, the continued downward trend in DVD circulation is also a
factor. As mentioned last month, library staff are looking at ways to enhance the collection by
considering purchasing more Bluray DVDs. We also are looking at purchasing more
downloadable audio books as the demand for this format is on the rise.
• Internet usage continues to rise with an increase of 24% in sessions and 43% in minutes. In
December, Wi-Fi usage was down but this could also be due to holiday closures.
• Programs were down but attendance was very high due to our holiday programs. Former City
Manager Jim Witt was our Santa again this year. Santa always draws a big crowd.
• Integrated Library System (ILS): The library is working with Polaris to implement the new ILS
by March 1, 2011. A schedule has been established; profiling has begun, and the new server has
been delivered and staged. Training for staff will start in February. The library will go offline the
last week of February to allow for the migration of data. We will be able to continue check in and
out, new patron registration and searching, but no holds for that week.
• Loan Star Libraries Grant: The grant has been approved and we are waiting for the
disbursement of funds to begin purchasing e -books, juvenile non-fiction and the education station
we plan to install in the children's area. Library staff is working on the selection of e -book titles
so we'll be ready to go when funding is available.
• New Story Times and Youth Book Clubs: The Story Time schedule has changed to
accommodate a newly designed program for 3-5 year olds, called All By Myself. In response to
customer requests, youth book clubs have been revamped as well. Bookworms is a book club for
3`a —5 th grades. For this book club, students will read the same book for discussion. Kids' Corner
is a new book club for K -2nd grades. See the library web site for the new schedules.
• We The People: The library was selected to participate in the We the People Bookshelf grant.
The library received free copies of 17 classic books that reflect the theme "A More Perfect
Union". In addition to the books, "The Blessings of Liberty" exhibit is on display in the lobby
until January 23d.
• LSSI: At our last meeting, several questions were asked about what happens with State funded
library services when a city decides to outsource their library services. The answer is that if the
library continues to serve citizens as per state requirements, they will maintain access to
TexShare and Interlibrary Loan services and can receive grants from the state.
9. FEBRUARY BOARD REPORT TO COUNCIL: Discussion ensued; Karla Tabor made a
motion to move 2011 report dates to May and November, 2011. Saul Friedman seconded the motion. All
were in favor.
10. LEGISLATIVE DAY: Jane Darling explained Legislative Day: During the Texas Legislature's
biennial budget session, the Texas State Library Association sponsors a Legislative Day for libraries
across the state to go to Austin and meet with Representatives and Senators about the importance of
libraries to all Texas citizens. This year Legislative Day is February 16.
11. DISCUSSION OF FY 10/11 LIBRARY BOARD GOALS AND OBJECTIVES: Discussion
ensued; Saul Friedman made a motion to continue discussion until the February meeting. David Smith
seconded the motion. All were in favor.
12. ADJOURNMENT: Thomas Dwyer, Chair adjourned meeting at 7:59 p.m.
Woods, Sr. Administrative Technician
Approved as written.
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