CP 2011-02-08
NOTICE OF CITY COUNCIL MEETING AND AGENDA
FEBRUARY 8, 2011
DOUG STOVER BOB MAHALIK, Place 2
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6
MARSHA TUNNELL, Place 4 KAREN HUNT Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, February 8, 2011, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with City
Attorney and Section 551.072 – Deliberation regarding Real
Property.
1. Seek legal advice from the City Attorney concerning the
settlement and land purchase agreements with the
Billingsleys at Northlake.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion of Household Hazardous Waste Disposal.
B. Discussion Regarding the Sign Ordinance Amendment.
C. Discussion Regarding Joint CISD and City Field Usage.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Citizens' Appearances.
8. Presentation of an award to the Coppell Parks and Recreation
Department for a national accreditation through the Commission for
Accreditation of Park and Recreation Agency(CAPRA).
9. Consider approval of a proclamation naming the week of
February 20-26, 2011 as Severe Weather Awareness Week and authorizing
Mayor to sign.
10. Consider approval of minutes: January 18, 2011 and January 25, 2011.
11. Consider approval of a resolution to suspend the proposed increase in
rates requested by Oncor Electric Delivery Company, providing that the
rates of the said company be suspended, providing for notice hereof to
said company and authorizing the Mayor to sign.
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ITEM # ITEM DESCRIPTION
12. Consider approval of an amendment to the Sign Ordinance prohibiting
handheld signs and inflatable signs, providing an effective date, and
authorizing the Mayor to sign.
13. Consider approval of an addendum to the Construction Manager at Risk
Agreement with EMJ Construction, to establish the guaranteed maximum
price of $5,779,028.00, for the expansion of the Aquatics and Recreation
Center; and authorizing the President of the CRDC and the City Manager
to sign.
14. Consider approval of a Change Order to the Fire Department Apparatus
purchase in the amount of $49,998 for improvement items that have been
recommended during the construction of the apparatus, and authorizing
the City Manager to sign.
15. Consider approval of a resolution calling the Regular Municipal Election
for Councilmembers Place 1, 3, 5 and 7 for Saturday, May 14, 2011;
authorizing the City Manager to enter into and sign a Joint Election
Agreement and Election Service Contract with Dallas County Elections
Department for conducting the Municipal Election; and authorizing the
Mayor to sign.
A considerarse la aprobación de una resolución para convocar a
Elecciones Municipales habituales el día sábado 14 de mayo de 2011
para elegir a los Concejales que ocuparán los escaños 1, 3, 5 y 7;
autorizar al Regente de la Ciudad a convenir y firmar un Convenio de
Elecciones Conjuntas y un Contrato de Servicios Electorales con el
Departamento Electoral del Condado de Dallas y llevar a cabo las
Elecciones Municipales, así como autorizar a que el Alcalde inscriba su
firma.
16. City Manager's Report.
A. Project Update and Future Agendas.
17. Mayor and Council Reports.
A. Report by Mayor Stover regarding the Metroplex Mayors’ Meeting.
18. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
19. Necessary action resulting from Executive Session.
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ITEM # ITEM DESCRIPTION
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 4th day of January, 2011, at
__________________.
____________________________________
Christel Pettinos, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: February 8, 2011
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.071, Texas Government Code - Consultation with City Attorney and
Section 551.072 – Deliberation regarding Real Property.
1. Seek legal advice from the City Attorney concerning the settlement and
land purchases agreements with the Billingsleys at Northlake.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: February 8, 2011
ITEM #: ES-3
WORK SESSION
A. Discussion of Household Hazardous Waste Disposal.
B. Discussion Regarding the Sign Ordinance Amendment.
C. Discussion Regarding Joint CISD and City Field Usage.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 %wksessn
PARKS AND RECREATION DEPARTMENT
ENVIRONMENTAL HEALTH DIVISION
CITY COUNCIL AGENDA ITEM
Date: February 8, 2011
To: Mayor and City Council
From: Perri Kittles, Environmental Health Officer
Via: Brad Reid, Director
Re: Discussion regarding Council goal to evaluate options for Household Hazardous
Waste disposal
Background:
A goal of the City Council for 2010-11 is to review and evaluate the options that are
available to the residents of Coppell for disposal of Household Hazardous Waste. There
are several options in the region that are available to Coppell should the decision be made
to make a change. Dallas County, the City of Fort Worth, the Upper Trinity Regional
Water District, and Waste Management offer programs with a variety of collection
options from which to choose, all with varying costs. The program currently in place in
Coppell for Household Hazardous Waste disposal consists of a staff interaction with the
resident on each occurrence, assistance with the process for disposal and education
regarding future reduction of the need for the service.
Fortunately, Coppell has never had a significant problem with residents dumping HHW,
and the numbers of residents taking advantage of HHW disposal are small. Perhaps a
contributing factor to this is the fact that many residents utilize outside services for lawn
care, pool maintenance, fence repairs and general home renovations and maintenance.
The environmental awareness of our residents is surely another contributing factor in
having reduced accumulations of HHW.
A number of years ago the city participated in the Dallas County Household Hazardous
Waste Program. The numbers of residents participating in the collection events were
very low and the cost of participating increased over the years, so the city began to look
at alternatives to better meet the needs of our residents. Six years ago the city began the
current “voucher” system with the Upper Trinity Regional Water District, which allows
residents to obtain permission to take most items to a collection center located at I-30 and
Loop 820 in Fort Worth. This service is free to the resident, and costs the city $58 per
voucher. On average, the city gives out 41 vouchers annually.
Options are available whereby residents could dispose of HHW at a fixed facility and
have at least one collection event during the year. The Upper Trinity Regional Water
District contracts with the City of Fort Worth to use their collection facility and Coppell
has the option to expand its activities with Upper Trinity. The cost would be $84.00 per
resident for Upper Trinity to hold a collection event in Coppell, with the requirement of a
minimum of 50 participants. These events would be staffed by the City of Coppell. The
collection transportation equipment will limit the amount of waste that can be hauled
from these collection events. As a result, it is possible that residents could be turned
away due to limited carrying capacity after having waited in line, forcing them to go to
the fixed facility to make a disposal.
Contracting directly with the City of Fort Worth would cost $47.00 for a resident to visit
the fixed facility and $47.00 per resident for a collection event in Coppell. The same
restrictions apply regarding how many participants are needed to hold an event and the
possibility of not being able to collect everyone’s waste still exists.
Dallas County has a program with a fixed facility in Dallas. Dallas County stipulates
the payment of a set fee each quarter of approximately $4,000.00 for facility expenses.
This payment is due each month regardless of the usage. Residents could take HHW to
the collection facility in Dallas and the City would be billed based on the number of
participants, with varying cost depending on the items collected. Residents would be
eligible to participate in any of the collection events held in Dallas County throughout the
year. Again, the city would be billed based on the number of Coppell residents that
attended, with the cost calculated by taking the cost of the entire event and dividing it by
the number of participants.
Waste Management offers a home curb-side chemical collection service similar to their
trash/recycling pick-up. Representatives from Waste Management will be in attendance
at the February 8, 2011 Work Session to introduce this new program.
Coppell is unique in many ways and the goal for the Household Hazardous Waste
program continues to be to meet the needs of the resident with a focus on education, low
cost and sustainability.
City Council Action requested:
Staff is seeking direction regarding any desired change in the m anner in which
Household Hazardous Waste is disposed of in Coppell.
Staff Recommendation:
None
MEMORANDUM
February 3, 2011
TO: Mayor & City Council
FROM: Clay Phillips, City Manager
SUBJECT: City/CISD Joint Field Use Proposal
The joint field use proposal between the City and the CISD is nearing the time when a
decision regarding the City’s intent to participate is needed. As recently discussed in
work session, the City has been asked if we have any interest in participating in the
placement of an all-weather surface on Leslie Field. The turf would be similar to the turf
on the field at CHS.
Staff would not even contemplate such a recommendation if we were not in a position of
needing to address the current inequity that exists regarding the number of practice and
game fields provided for youth football and lacrosse compared to the number of fields
provided for the other youth sports associations. The proposal to join forces with the
CISD to provide additional game and practice space to both the Coppell Youth Football
and Coppell Lacrosse leagues provides the best solution to the problem if we are to do so
without interfering with the practice and game field needs of the other youth sports
associations. The Park & Recreation Board, Sports Council and the Coppell Youth
Football and Coppell Lacrosse Associations support this proposal.
The participant numbers suggest that an additional field is needed for both football and
lacrosse. They currently share one game field at AB Central compared to the 18 soccer,
13 baseball and 4 softball fields currently in use. If all practice and play for youth
football and lacrosse cannot be accommodated on the all-weather surface at Leslie Field,
some practice and possibly some play would continue on the field at AB Central. Even
so, the addition of an all-weather field would allow both groups to do the majority of
practice and play on the new surface and we would not be forced to provide additional
field space on grass surfaces that would result in loss of current availability and damage
to practice and game areas used by other sports associations
A table containing additional field use numbers and the number of participants in each
association is attached for your review.
City/CISD Joint Field Use Proposal
02/03/11
Page 2 of 3
When first considered, the idea of participating in this project seemed somewhat
extravagant. However, the benefits of the proposal may outweigh the costs if we are
expected to provide additional game and practice fields for youth football while retaining
the practice and game fields that the other youth sports associations use today. The
advantages include:
- Moving youth football and lacrosse to the all-weather surface moves the two
associations that do the most damage to grass fields
- An all weather surface could be used for both games and practices reducing
damage to grass fields
- Rainouts would be virtually eliminated with the exception of rainouts due to
lightning or other hazardous conditions
- Costs associated with the project are less than what would be anticipated if the
City needed to purchase additional land and construct fields with the
necessary amenities for youth football and lacrosse
- If successful, the project could be duplicated at CMS North in the future to
take further advantage of the positive outcomes
The primary negative aspect of the proposal is the anticipated initial construction cost
estimated to be approximately $400,000 - $500,000. While this cost is less than the
expected costs associated with land procurement and construction of additional fields for
football and lacrosse, it is nonetheless an expensive endeavor. One could argue that the
ability to retain the other grass fields now in use for the other sports associations offsets
the costs to some degree. The total costs associated with the proposal are:
- Initial Construction $400,000 - $500,000
- Turf Replacements in 8-10 Years $190,000 - $200,000
- Electricity Charge $40/hour of lighted use
The anticipated charge for electricity would be treated much like we manage our own
electricity use at our sports complexes. Player participation fees would offset these
charges to some degree. However, none of our participation fees cover all of the
expenses incurred by the City to provide fields. The use of Leslie Field would be no
different. City staff and association volunteers would be responsible for set-up and
cleanup as is currently the case at our facilities.
City/CISD Joint Field Use Proposal
02/03/11
Page 3 of 3
RECOMMENDATIONS
When examining this issue in total, it appears that a systematic evaluation of the issue is
in order. Staff recommends that Council review this issue with the following decision
points in mind.
1. Determine whether you agree that the need exists to provide additional fields
for practice and games for youth football and lacrosse, if so….
2. Determine whether it is necessary to do so without interfering with the other
youth sports associations current field allocations, if so….
3. Determine if it is necessary to continue to provide practice fields for youth
sports associations, if so….
4. Determine if the proposed joint use project should be undertaken.
Staff will review this proposed project with you at your next City Council work session.
Please feel free to call if you have any questions before Tuesday.
Sport# of Game Fields AllocatedFallSpring SummerField LocationsBaseball13450 806 - Wagon Wheel, MacArthur ParkFootball1300 - - Andy Brown CentralGirls Softball4206 318 - Andy Brown EastLacrosse1 spring/2 sum210 119 Andy Brown Central & WestSoccer181,685 1,775 - Wagon Wheel, Andy Brown WestYMCAPeewee Baseball2139 MacArthur ParkPeewee Soccer2*174 222 - Wagon WheelPeewee Football3*306 414 - Wagon Wheel* = practice fieldsParticipants by SeasonCoppell Youth SportsField Allocation and Participation Levels
AGENDA REQUEST FORM
DATE: February 8, 2011
ITEM #: 7
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
February 8, 2011
8
✔
PRESENTATION
Presentation of an award to the Coppell Parks and Recreation Department for a national accreditation through the
Commission for Accreditation of Park and Recreation Agency(CAPRA).
^CAPRA Accreditation - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire
February 8, 2011
9
✔
PROCLAMATION
Consider approval of a proclamation naming the week of February 20-26, 2011 as Severe Weather Awareness Week
and authorizing Mayor to sign.
Staff recommends approval.
(Severe Weather - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
February 8, 2011
10
✔
PROCEDURAL
Consider approval of minutes: January 18, 2011 and January 25, 2011.
Minutes of the City Council meeting held on January 18, 2011 and January 25, 2011.
Staff recommends approval.
%minutes
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MINUTES OF JANUARY 18, 2011
The City Council of the City of Coppell met in a Special Session on Tuesday,
January 18, 2011 at 6:00p.m. in the 2nd Floor Conference Room of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember (late arrival)
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
Also present was City Manager, Clay Phillips, City Attorney, David Dodd, and
City Secretary, Christel Pettinos.
SPECIAL SESSION (Open to the Public)
1. Call to Order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation with
City Attorney and Section 551.072 – Deliberation regarding
Real Property.
1. Seek legal advice from the City Attorney concerning the
settlement and land purchases agreements with the
Billingsleys at Northlake.
Mayor Stover convened into Executive Session at 6:10 p.m. as allowed
under the above-stated article. Mayor Stover adjourned the Executive
Session at 6:36 p.m. and opened the Special Session.
Councilmember Tunnell arrived during Executive Session.
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SPECIAL SESSION (Open to the Public)
3. Convene Special Session.
4. Review and Discuss the Comprehensive Land Use Plan.
5. Review and Discuss City Facility Usage.
There being no further business to come before the City Council, the meeting
was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Christel Pettinos, City Secretary
MINUTES OF JANUARY 25, 2011
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, January 25, 2011, at 5:30 p.m. in the City Council Chambers of
Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members
were present:
Doug Stover, Mayor
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
Brianna Hinojosa-Flores, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos
and City Attorney Robert Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney and Section 551.072 – Deliberation
regarding Real Property.
1. Seek legal advice from the City Attorney concerning
the settlement and land purchase agreements with
the Billingsleys at Northlake.
Mayor Stover convened into Executive Session at 5:46 p.m. Mayor
Stover recessed the Executive Session at 6:40 p.m. and opened the Work
Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
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A. Presentation of 2009-10 Audit Results and
Comprehensive Annual Financial Report (CAFR).
B. Discussion Regarding Comprehensive Land Use Plan.
C. Discussion Regarding Joint CISD and City Field Usage.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Officer Bill Camp of the Coppell Police department led those present in
the invocation.
6. Pledge of Allegiance.
Mayor Stover led those present in the Pledge of Allegiance.
7. Swearing in of Police Chief Macario Tristan, Jr.
Mayor Stover swore in Macario Tristan Jr. as Police Chief.
8. Report by Economic Development Committee.
Gary Roden, Vice Chair, gave the Economic Development Committee’s
semi-annual Report.
9. Presentation by the Coppell High School's ECoppell student
organization.
A presentation was made to the Council by Shorjoe Bhattacharya, Eesh
Shetty, and Priya Gupta of ECoppell to create awareness of the harmful
effects of plastic bags and to promote the importance of reusable bags to
help the environment.
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10. Citizens' Appearances
1) Terry Simons, 3709 Canon Gate, Carrollton, congratulated the City
of Coppell on its new Police Chief.
2) Steve Berens, 328 Woodhurst Place, spoke in favor of the new
reflective disks on Heartz Road and in favor of the Fitlinx system at
the CARC.
11. Consider approval of minutes: January 11, 2011.
Action:
Councilmember Tunnell moved to approve the minutes for
January 11, 2011. Councilmember Hinojosa-Flores seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin
and Hunt voting in favor of the motion.
12. Consider approval of the Comprehensive Annual Financial
Report for the fiscal year ending September 30, 2010.
Presentation:
Debbie Rollins, of Grant Thornton LP., made a presentation to Council.
Action:
Councilmember Faught moved to approve the Comprehensive Annual
Financial Report for the fiscal year ending September 30, 2010.
Councilmember Franklin seconded the motion; the motion carried 7-0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of
the motion.
13. Consider approval of a Resolution amending Resolution No.
010996.3 as heretofore amended, with regard to Rolling Oaks
Memorial Center Fees and Garbage Collection Fees and
authorizing the Mayor to sign.
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Presentation:
Jennifer Miller, Finance Director, made a presentation to Council.
Action:
Councilmember Franklin moved to approve Resolution No. 2011-0125.1
amending Resolution No. 010996.3 with regard to Rolling Oaks Memorial
Center Fees and Garbage Collection Fees and authorizing the Mayor to
sign. Councilmember Mahalik seconded the motion; the motion carried
7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of
the motion.
14. PUBLIC HEARING:
Consider approval of Case No. PD-237R3-HC, QuikTrip, a
zoning change request from PD-237R2-HC (Planned
Development-237 Revision 2-Highway Commercial) to PD-
237R3-HC (Planned Development-237 Revision 3-Highway
Commercial), to attach a Detail Site Plan to allow a 4,900-
square-foot convenience store with eight gas pump islands on
2.03 acres of land located at the northeast corner of South Belt
Line Road and the proposed extension of Dividend Drive.
At this time, Councilmember Tunnell recused herself from the item due
to a filed Conflict of Interest Affidavit.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
J. D. Dudley, applicant, addressed Council.
Jim Billman, applicant, answered questions from Council.
Public Hearing:
Mayor Stover continued the Public Hearing from the January 11, 2011
meeting and advised that the following signed up to speak:
1) Larry Wheeler, 718 Swallow Drive, spoke in favor of the item.
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2) Steve Berens, 328 Woodhurst Place, spoke in favor of the
item.
3) Corey Vaughan, 202 Chinaberry Way, spoke in favor of the
item.
4) Donna Berens, 328 Woodhurst Place, spoke favor the item.
5) Nasim Shakeeb, 101 E. Beltline Road, spoke against the
item.
6) Helen-Eve Liebman, 854 Cheshire Drive., spoke in favor of
the item.
7) Bill Walker, 1722 Routh Street #1313. Dallas, spoke against
the item.
8) Tony Holland, 1722 Routh Street #1313, Dallas, spoke
against the item.
9) Pamela Spadaro, 439 Woodhurst Place, spoke in favor of the
item.
10) Bob Green, 31 Wood Hollow, spoke in favor of the item.
11) Lee Tanner, 135 Beaver Run Dr., spoke in favor of the item.
Action:
Councilmember Hunt moved to close the Public Hearing and approve
Case No. PD-237R3-HC, QuikTrip, a zoning change request from PD-
237R2-HC (Planned Development-237 Revision 2-Highway Commercial)
to PD-237R3-HC (Planned Development-237 Revision 3-Highway
Commercial), to attach a Detail Site Plan to allow a 4,900-square-foot
convenience store with eight gas pump islands on 2.03 acres of land
located at the northeast corner of South Belt Line Road and the proposed
extension of Dividend Drive subject to the following conditions:
3. Redistribute some of the proposed landscape area from the
northern portion to the southern portion of the site.
5. Install one foot berm with three foot hedge rows along the
street frontages to better screen the parking lot and gas
pumps from Belt Line Road and Dividend Drive.
6. Externally illuminate the monument sign.
cm012511
Page 5 of 10
7. Insure no more that 50% of the required parking is located
in the front yard.
8. Add a condition that states the size of the proposed attached
signage on the convenience store shall comply with the
Zoning Ordinance.
9. Add a condition that states all lighting under the canopy is
to be fully recessed.
10. Additional comments to be generated upon detailed
engineering plan submittals.
Councilmember Franklin seconded the motion; the motion carried 6-0
with Mayor Pro Tem Mahalik and Councilmembers Brancheau,
Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of
the motion.
At this time, Councilmember Tunnell returned to the meeting.
Mayor Stover recessed the meeting for a short break.
15. PUBLIC HEARING:
Consider approval of the proposed Comprehensive Land Use
Plan.
Presentation:
Gary Sieb, Director of Planning, made a presentation to Council.
Tom Yantis, of BWR, made a presentation to Council.
Gary Roden, Co-Chair, addressed the Council.
Public Hearing:
Mayor Stover opened the Public Hearing and advised that the following
signed up to speak:
1) Rich and Linda Pilone, 801 Howell Dr., spoke against the
item.
2) Maria Boccalardo, 544 Havencrest Lane, expressed
encouragement with DART and public transportation.
cm012511
Page 6 of 10
Action:
Councilmember Tunnell moved to continue the Public Hearing and the
item to the March 8, 2011 meeting. Councilmember Franklin seconded
the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin
and Hunt voting in favor of the motion.
16. Consider appointments to the Coppell Economic Development
Foundation for a one year term.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation
to Council.
Action:
Councilmember Brancheau moved to appoint Bill Rohloff, Gary Roden,
Kenneth Luttmer, James Walker, and Matt Hall to the Coppell Economic
Development Foundation. Councilmember Franklin seconded the motion;
the motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin
and Hunt voting in favor of the motion.
17. Consider approval of an Economic Development Agreement by
and between the City of Coppell and Uline, Inc., and
authorizing the Mayor to sign.
Presentation:
Mindi Hurley, Economic Development Coordinator, made a presentation
to Council.
Action:
Councilmember Hinojosa-Flores moved to approve an Economic
Development Agreement by and between the City of Coppell and Uline,
Inc., and authorizing the Mayor to sign. Councilmember Hunt seconded
the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and
Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin
and Hunt voting in favor of the motion.
cm012511
Page 7 of 10
18. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reported that the Heartz Road
construction project is complete. The Sidewalk Infill project
continues. Problems have been encountered resulting in water
outages in some areas. Progress continues on the Clear Creek
project. Engineering is currently waiting on information from the
State regarding the defederalization of Sandy Lake Road. Mr.
Phillips informed the Council of the recent Municipal Clerk
Certification of Christel Pettinos, City Secretary. She is the first in
the history of the City of Coppell to receive this certification. A
formal presentation is schedule for the March 8 meeting. Mr.
Phillips also informed the Council of the National Accreditation
received by the Parks and Recreation Department.
19. Mayor and Council Reports.
A. Report by Mayor Stover regarding the meeting with
Representative Jim Jackson on Coppell legislative
priorities.
Mayor Stover, Councilmembers Hinojosa-Flores and Hunt, and Deputy
City Manager Mario Carizares met with Representative Jim Jackson on
January 21st. This completes the meetings with state legislators.
20. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Congratulations to the Container Store for making the Fortune 100 list of
Best Places to Work for the 12th year.
Mayor Stover and Councilmember Hinojosa-Flores will be attending the
State of the City address for Mayor Herb Gears with the City of Irving.
Finally, the Boy Scout Red & Gold Banquet is this weekend.
21. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
cm012511
Page 8 of 10
D. Dallas Regional Mobility Coalition –Hunt.
E. International Council for Local Environmental Initiatives
(ICLEI) – Brancheau.
F. Metrocrest Hospital Authority – Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
A. Councilmember Tunnell reported that Lewisville ISD has named
Dr. Steve Waddell, formerly of Birdville ISD, as its new
Superintendant. A rezoning meeting will be held on January 27th
for the new Ninth and Tenth Grade Center. Finally,
Carrollton/Farmers Branch ISD will vote in May on whether to
separate the district into two.
B. Councilmember Mahalik announced that Coppell ISD Public
Service Academy is having a Health and Education Expo on
January 29th at Coppell High School. Coppell ISD has also earned
the Highest Financial Rating for Superior Achievement.
C. Councilmember Faught informed Council that the Senior Center
will have a Fashion Show by Christopher & Banks on February 7th
at 11 am. The Valentines Breakfast will be February 14th. The
Monthly Birthday Bash will be February 23rd. Casino Night is
scheduled for March 5th with doors opening at 4 pm.
D. Councilmember Hunt reported on a joint meeting with DRMC and
the Tarrant County equivalent to discuss initiatives for the Cotton
Belt and alternative financing options.
E. Nothing to report.
F. Councilmember Tunnell reported that all were talking favorably
about Police Chief Tristan and how lucky Coppell was to have him
working here.
G. Nothing to report.
H. Councilmember Hinojosa-Flores informed Council that the
Metrocrest Medical Foundation is in their new clinic. They are
working to establish a relationship with Medical City Dallas and
HCA to get a new physician. They would like to inform the public
about their new dermatology and diabetes clinics.
I. Councilmember Franklin reported that Metrocrest Social Services
is moving to 13801 Hutton Drive in Farmers Branch.
J. Nothing to report.
K. Councilmember Hunt reported that the focus of the North Texas
Commission is on the Super Bowl with regard to transportation
cm012511
Page 9 of 10
and retail. She also reported that former NTC president Dan Petty
recently passed away. His services were held on January 18th.
L. Councilmember Franklin reported that the Senior Adult Services is
planning a retreat on February 5th and 6th in Carrollton. They are
also planning a Tour of Sam Pack’s private collection on March 5th.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.071, Texas Government Code - Consultation
with City Attorney and Section 551.072 – Deliberation
regarding Real Property.
1. Seek legal advice from the City Attorney concerning
the settlement and land purchase agreements with
the Billingsleys at Northlake.
Mayor Stover reconvened into Executive Session at 10:45 p.m. Mayor
Stover adjourned the Executive Session at 11:19 p.m.
22. Necessary action resulting from Executive Session.
Nothing to report.
Adjournment.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Christel Pettinos, City Secretary
cm012511
Page 10 of 10
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
February 8, 2011
11
✔
RESOLUTION
Consider approval of a resolution to suspend the proposed increase in rates requested by Oncor Electric Delivery
Company, providing that the rates of the said company be suspended, providing for notice hereof to said company
and authorizing the Mayor to sign.
Staff recommends approval of this resolution to suspend Oncor's proposed rate increase, and requires Oncor to
maintain their current rate structure for up to 90 days. Suspending the effective date for an additional 90 days will
allow the City's rate consultants to evaluate the filing and possibly pursue a settlement. Oncor is seeking to increase
transmission and distribution rates, this increase would generate $353 million in revenue and increase rates for the
average residential customer by 14.6% or by approximately $60 per year. This proposed filing would increase Oncor's
commercial rates by 15.3%, and increase the City's street lighting rates by 25.9%.
Staff recommends approval.
$TXU-1AR
1669-23
816 Congress Avenue, Suite 1900
Austin, Texas 78701
Telephone: (512) 322-5800
Facsimile: (512) 472-0532
www.lglawfirm.com
Mr. Brocato’s Direct Line: (512) 322-5857
Email: tbrocato@lglawfirm.com
M E M O R A N D U M
TO: Steering Committee of Cities Served by Oncor Members
FROM: Geoffrey Gay
Thomas Brocato
DATE: January 7, 2011
RE: Oncor Electric Delivery Company's Statement of Intent to Increase Rates
Suspension Packet
ACTION REQUIRED TO SUSPEND THE EFFECTIVE DATE BY FEBRUARY 14, 2011
Oncor is filing a Statement of Intent to Increase Rates today with all cities in its service
area that retain original jurisdiction. The Company is seeking a $353 million rate increase. If
approved, the $353 million increase would raise rates for the average residential customer by $60
per year.
The rate increase requested by Oncor will become effective on February 14, 2011, unless
the city takes action to suspend the effective date. The statute permits cities to extend the
effective date by up to 90 days in order to study the filing. The city must take action to
suspend the effective date by February 14, 2011. If your city does not have a regular council
meeting scheduled before February 14th or is otherwise unable to take action on the suspension
resolution by February 14th, please contact me as soon as possible.
Attached to this memo is a model suspension resolution and staff report. In the past,
Oncor local managers have provided cities with a model denial resolution and may recommend
that the city immediately deny the rate request. If this occurs, we do not recommend that you
deny the request at this time. Suspending the effective date allows cities more time to review the
application and decide on the final action, including settlement or denial of Oncor's requested
rate increase.
The Steering Committee of Cities Served by Oncor will hold a conference call of all
Steering Committee members later this month to discuss Oncor's rate request. During the call
there will also be an opportunity for Steering Committee members to discuss strategy with
Steering Committee consultants and attorneys.
If you have any questions, please feel free to contact Geoffrey (512/322-5875,
ggay@lglawfirm.com) or Thomas (512/322-5857, tbrocato@lglawfirm.com).
STAFF REPORT
***ACTION MUST BE TAKEN TO SUSPEND THE EFFECTIVE DATE ON OR
BEFORE FEBRUARY 14, 2011***
PURPOSE
Oncor Electric Delivery Company ("Oncor" or "the Company") filed an application on or
about January 7, 2011 with cities retaining original jurisdiction seeking to increase system-wide
transmission and distribution rates by $353 million. The Company asks the City to approve a
14.6% increase in residential rates, a 15.5% increase in commercial rates, and a 25.9% increase
in street lighting rates. According to Oncor, annual rates would increase by approximately $60
for an average residential customer.
The resolution suspends the February 14, 2011 effective date of the Company's rate
increase for the maximum period permitted by law to allow the City, working in conjunction
with the Steering Committee of Cities Served by Oncor, to evaluate the filing, determine whether
the filing complies with law, and if lawful, to determine what further strategy, including
settlement, to pursue.
The law provides that a rate request made by an electric utility cannot become effective
until at least 35 days following the filing of the application to change rates. The law permits the
City to suspend the rate change for 90 days after the date the rate change would otherwise be
effective. If the City fails to take some action regarding the filing before the effective date,
Oncor's rate request is deemed administratively approved.
DISCUSSION
The City of Coppell is a member of a 146-city coalition known as the Steering
Committee of Cities Served by Oncor ("Steering Committee"). The Steering Committee has
been in existence since the late 1980s. It took on a formal structure in the early 1990s when
cities served by the former TXU gave up their statutory right to rate case expense reimbursement
in exchange for higher franchise fee payments. Empowered by city resolutions and funded by
per capita assessments, the Steering Committee has been the primary public interest advocate
before the Public Utility Commission, the Courts, and the Legislature on electric utility
regulation matters for the last 20 years.
The current filing comes 15 months following the implementation of Oncor’s last rate
increase. That case is currently on appeal.
Explanation of "Be It Resolved" Paragraphs:
Section 1. The City is authorized to suspend the rate change for 90 days after the date
that the rate change would otherwise be effective for any legitimate purpose. Time to study and
investigate the application is always a legitimate purpose. Please note that the resolution refers
to the suspension period as “the maximum period allowed by law” rather than ending by a
specific date. This is because the Company controls the effective date and can extend the
deadline for final city action to increase the time that the City retains jurisdiction if necessary to
reach settlement on the case. If the suspension period is not otherwise extended by the
Company, the City must take final action on Oncor's request to raise rates by February 14, 2011.
Section 2. This provision authorizes the Steering Committee, consistent with the City's
resolution approving membership in the Steering Committee, to act on behalf of the City at the
local level in settlement discussions, in preparation of a rate ordinance, on appeal of the rate
ordinance to the PUC, and on appeal to the Courts. Negotiating clout and efficiency are
enhanced by the City cooperating with the Steering Committee in a common review and
common purpose. Additionally, rate case expenses are minimized when the Steering Committee
hires one set of attorneys and experts who work under the guidance and control of the Executive
Committee of the Steering Committee.
Section 3. The Company will reimburse the Steering Committee for its reasonable rate
case expenses. Legal counsel and consultants approved by the Executive Committee of the
Steering Committee will submit monthly invoices that will be forwarded to Oncor for
reimbursement. No individual city incurs liability for payment of rate case expenses by adopting
a suspension resolution.
Section 4. This section merely recites that the resolution was passed at a meeting that
was open to the public and that the consideration of the Resolution was properly noticed.
Section 5. This section provides that both Oncor and Steering Committee counsel will be
notified of the City’s action by sending a copy of the approved and signed resolution to certain
designated individuals.
STEERING COMMITTEE CITIES (146)
Addison
Allen
Alvarado
Andrews
Anna
Archer City
Argyle
Arlington
Bedford
Bellmead
Belton
Benbrook
Beverly Hills
Big Spring
Breckenridge
Bridgeport
Brownwood
Buffalo
Burkburnett
Burleson
Caddo Mills
Cameron
Canton
Carrollton
Cedar Hill
Celina
Centerville
Cleburne
Coahoma
Colleyville
Collinsville
Comanche
Commerce
Coppell
Copperas Cove
Corinth
Crowley
Dallas
Dalworthington Gardens
DeLeon
De Soto
Denison
Duncanville
Early
Eastland
Edgecliff Village
Euless
Everman
Fairview
Farmers Branch
Fate
Flower Mound
Forest Hill
Fort Worth
Frisco
Frost
Gainesville
Garland
Glenn Heights
Grand Prairie
Granger
Grapevine
Gunter
Haltom City
Harker Heights
Henrietta
Hewitt
Highland Park
Honey Grove
Howe
Hurst
Hutto
Iowa Park
Irving
Jolly
Josephine
Justin
Kaufman
Keller
Kerens
Krum
Lake Worth
Lakeside
Lamesa
Lancaster
Lewisville
Lindale
Little Elm
Little River Academy
Malakoff
Mansfield
McKinney
Mesquite
Midland
Midlothian
Murchison
Murphy
Nacogdoches
New Chapel Hill
North Richland Hills
Oak Leaf
Oak Point
Odessa
O’Donnell
Ovilla
Palestine
Pantego
Paris
Plano
Pottsboro
Prosper
Ranger
Rhome
Richardson
Richland Hills
River Oaks
Roanoke
Robinson
Rockwall
Rosser
Rowlett
Sachse
Saginaw
Seagoville
Sherman
Snyder
Southlake
Springtown
Stephenville
Sulphur Springs
Sunnyvale
Sweetwater
Temple
Terrell
The Colony
Tyler
University Park
Venus
Waco
Watauga
Waxahachie
White Settlement
Wichita Falls
Willow Park
Woodway
Wylie
567089_1
RESOLUTION NO. ____________________
RESOLUTION OF THE CITY OF COPPELL SUSPENDING
THE FEBRUARY 14, 2011, EFFECTIVE DATE OF ONCOR
ELECTRIC DELIVERY COMPANY’S REQUESTED RATE
CHANGE TO PERMIT THE CITY TIME TO STUDY THE
REQUEST AND TO ESTABLISH REASONABLE RATES;
APPROVING COOPERATION WITH THE STEERING
COMMITTEE OF CITIES SERVED BY ONCOR TO HIRE
LEGAL AND CONSULTING SERVICES AND TO
NEGOTIATE WITH THE COMPANY AND DIRECT ANY
NECESSARY LITIGATION AND APPEALS; FINDING
THAT THE MEETING AT WHICH THIS RESOLUTION IS
PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY
LAW; REQUIRING NOTICE OF THIS RESOLUTION TO
THE COMPANY AND LEGAL COUNSEL FOR THE
STEERING COMMITTEE
WHEREAS, on or about January 7, 2011, Oncor Electric Delivery Company (Oncor),
pursuant to PURA §§ 33.001 and 36.001 filed with the City of Coppell a Statement of Intent to
increase electric transmission and distribution rates in all municipalities exercising original
jurisdiction within its service area effective February 14, 2011; and
WHEREAS, the City of Coppell is a member of the Steering Committee of Cities Served
by Oncor (“Steering Committee”) and will cooperate with the 146 similarly situated city
members and other city participants in conducting a review of the Company’s application and to
hire and direct legal counsel and consultants and to prepare a common response and to negotiate
with the Company prior to getting reasonable rates and direct any necessary litigation; and
WHEREAS, PURA § 36.108 grants local regulatory authorities the right to suspend the
effective date of proposed rate changes for ninety (90) days after the date the rate change would
otherwise be effective; and
WHEREAS, PURA § 33.023 provides that costs incurred by Cities in ratemaking
activities are to be reimbursed by the regulated utility.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
1. That the February 14, 2011 effective date of the rate request submitted by Oncor
on or about January 7, 2011, be suspended for the maximum period allowed by law to permit
adequate time to review the proposed changes and to establish reasonable rates.
1240172 1
2. As indicated in the City’s resolution approving membership in the Steering
Committee, the Executive Committee of Steering Committee is authorized to hire and direct
legal counsel and consultants, negotiate with the Company, make recommendations regarding
reasonable rates, and to intervene and direct any necessary administrative proceedings or court
litigation associated with an appeal of a rate ordinance and the rate case filed with the City or
Public Utility Commission.
3. That the City’s reasonable rate case expenses shall be reimbursed by Oncor.
4. That it is hereby officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and the public notice of the time,
place, and purpose of said meeting was given as required.
5. A copy of this Resolution shall be sent to Oncor, care of Autry Warren, Oncor
Electric Delivery Company, LLC, 1601 Bryan St., 23rd Floor, Dallas, Texas 75201 and to
Geoffrey Gay, General Counsel to the Steering Committee, at Lloyd Gosselink Rochelle &
Townsend, P.C., P.O. Box 1725, Austin, Texas 78767-1725.
PASSED AND APPROVED this the __________ day of _________________________,
2011.
APPROVED:
_____________________________
Douglas N. Stover, Mayor
ATTEST:
_____________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
_____________________________
City Attorney
1240172 2
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire/Building Insp.
February 8, 2011
12
✔✔
ORDINANCE
Consider approval of an amendment to the Sign Ordinance prohibiting handheld signs and inflatable signs, providing
an effective date, and authorizing the Mayor to sign.
Staff recommends approval.
(01BI Sign Ordinance
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES, BY AMENDING SECTION 6-
15-2, “DEFINITIONS”, TO PROVIDE FOR HAND HELD SIGNS AND
INFLATABLE SIGNS; AND, BY AMENDING SECTION 6-15-5,
“PROVISIONS FOR ALL ZONING DISTRICTS”, SUBSECTION 2, BY
ADDING (C) TO PROVIDE SPECIAL CONDITIONS THAT ALLOW
FOR HAND HELD SIGNS AS A SPECIAL PURPOSE SIGN, AND
SUBSECTION 3, BY ADDING (L) AND (M) PROHIBITING HAND HELD
SIGNS AND INFLATABLE SIGNS, RESPECTIVELY; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY
CLAUSE OF A FINE NOT TO EXCEED TWO THOUSAND DOLLARS
($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Article 6-15 of the Code of Ordinances provides for temporary signs within
the City of Coppell; and
WHEREAS, a review of said Article indicates that the City currently does not have any
provisions for hand-held signs and inflatable signs, as defined herein; and
WHEREAS, the City desires to define each type of sign and provides for such definitions in
Section 6-15-2; and
WHEREAS, the City further desires to prohibit such signs, except as set forth in Section 6-
15-5, subsection 2; and
WHEREAS, after review and discussion, the City Council has determined that Article 6-15
should be amended as provided herein by adding provisions governing hand-held signs and
inflatable signs;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Code of Ordinances of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending Section 6-15-2, “Definitions”, to
provide for hand held signs and inflatable signs, which shall read as follows:
1
TM 47603.2.222011
“Sec. 6-15-2. Definitions.
Unless the context clearly indicates otherwise, the following words and
phrases shall have meanings respectively ascribed to them by this section. Where
terms are not defined, they shall have their ordinary accepted meanings within the
context with which they are used. Webster's Third New International Dictionary
of the English Language, Unabridged, copyright 1981, shall be considered as
providing ordinarily accepted meanings.
. . . . .
Sign, detached means any sign connected to the ground that is not an
attached, portable or vehicle sign.
Sign, hand-held means any sign held, supported or displayed by a person,
standing, sitting or otherwise in control of such signs out-of-doors or outside of a
business or by a person or the display of a costume, apparel, outfit or dress
designated and which is used to advertise, identify, display, direct or attract
attention to an object, person, institution, organization, business product, service,
event or location.
Sign, inflatable means any sign or any object, the structure of which holds
its shape through the use of a continuous operation of a fan or inflation device
which supply gaseous or ambient air to the structure or which is filled with air or
similar gases placed to draw attention to a business, product, service or premise,
regardless of whether it contains an advertised message.
Sign, monument means any detached sign which is of monolithic or semi-
monolithic construction being made from masonry, concrete materials, wood or
plastic provided that a masonry base is incorporated into the sign, with no
separation between the base of the sign and grade. (See Appendix Illustration 17)
. . . . .”
SECTION 2. That Code of Ordinances of the City of Coppell, Texas, as heretofore
amended, be, and the same is hereby amended by amending Section 6-15-5, Subsection 2, by
adding (C) to provide special conditions that allow for hand held signs as a special purpose sign,
and Subsection 3, by adding (L) and (M) prohibiting hand held signs and inflatable signs,
respectively, which shall read as follows:
“Sec. 6-15-5. Provisions for all zoning districts.
1. Imitation of traffic and emergency signs prohibited: . . . . .
2
TM 47603.2.222011
2. Special purpose signs:
(A) . . . . .
(B) . . . . .
(C) Hand-held signs for nonprofit events displayed on the day of the event,
but only if located at least five foot (5’) setback from the public right-
of-way. The city manager, chief building official or their designees or
public safety officer may direct that such signage be removed in order
to provide for the safe movement of vehicles and pedestrians.
3. Prohibited signs: The following types of signs are specifically
prohibited.
. . . . .
(L) Hand-held signs, except as provided in 2(C) of this section;
(M) Inflatable signs”.
.
SECTION 3. That all ordinances and provisions of the Ordinances of the City of Coppell,
Texas in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all
other provisions not in conflict with the provisions of this ordinance shall remain in full force and
effect.
SECTION 4. That should any word, phrase, paragraph, section or portion of this ordinance,
or of the Ordinances, as amended hereby, be held to be void or unconstitutional, the same shall not
affect the validity of the remaining portions of said ordinance or of the Ordinances, as amended
hereby, which shall remain in full force and effect.
SECTION 5. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Ordinances, as amended, in effect when the offense was
committed and the former law is continued in effect for this purpose.
3
TM 47603.2.222011
SECTION 6. That any person, firm or corporation violating any of the provisions of this
ordinance or of the ordinances, as amended hereby, shall be deemed guilty of a misdemeanor and,
upon conviction in the municipal court of the City of Coppell, Texas, shall be subject to a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day said
violation is continued shall constitute a separate offense.
SECTION 7. That this ordinance shall become effective immediately from and after its
passage and publication of the caption as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of
__________, 2011.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
_______
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb)
4
TM 47603.2.222011
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ____________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE CODE OF ORDINANCES, BY AMENDING SECTION 6-
15-2, “DEFINITIONS”, TO PROVIDE FOR HAND HELD SIGNS AND
INFLATABLE SIGNS; AND, BY AMENDING SECTION 6-15-5,
“PROVISIONS FOR ALL ZONING DISTRICTS”, SUBSECTION 2, BY
ADDING (C) TO PROVIDE SPECIAL CONDITIONS THAT ALLOW
FOR HAND HELD SIGNS AS A SPECIAL PURPOSE SIGN, AND
SUBSECTION 3, BY ADDING (L) AND (M) PROHIBITING HAND HELD
SIGNS AND INFLATABLE SIGNS, RESPECTIVELY; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR A PENALTY
CLAUSE OF A FINE NOT TO EXCEED TWO THOUSAND DOLLARS
($2,000) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _____ day of
__________, 2011.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
_______
CHRISTEL PETTINOS, CITY SECRETARY
TM 47603.2.222011
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
February 8, 2011
13
✔
CONTRACT/BID or PROPOSAL
Consider approval of an addendum to the Construction Manager at Risk Agreement with EMJ Construction, to
establish the guaranteed maximum price of $5,779,028.00, for the expansion of the Aquatics and Recreation Center;
and authorizing the President of the CRDC and the City Manager to sign.
See attached memo.
Funds are available from the CRDC 1/2 cent sales tax for this addendum.
Staff recommends approval.
^EMJ Construction - 1 AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: February 8, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider approval of an addendum to the Construction Manager at Risk contract
with EMJ Construction to establish the Guaranteed Maximum Price of $5,779,028.00 for
the expansion of the Aquatics and Recreation Center, and authorizing the President of the
CRDC and the City Manager to sign.
Background:
A potential expansion of the Coppell Aquatics and Recreation Center has been discussed
by the community and by the Coppell Recreation Development Corporation since
approximately 2004. The idea of expanding the center made it to the CRDC Annual
Project Priority Listing in 2004-05, and has remained on the list every year since that
time. An expansion has been discussed by citizens at Parks and Recreation Master Plan
focus group meetings in May of 2006, during the 2008 deliberations while creating the
Coppell 2030 Strategic Plan, and during citizen input session regarding the expansion in
2009.
The firm of Brinkley Sargent Architects was commissioned by the Coppell Recreation
Development Corporation in June 2008 to begin developing concepts for a potential
expansion. During April and May of 2009, Brinkley Sargent presented concepts to the
CRDC and the City Council which reflected the desire of the community, the Board and
the staff based on numerous opportunities for input. At the June 2, 2009 City Council
Budget Hearing, staff was directed by the City Council to move forward with the design
and given specific instructions as to the particular elements that should be included. The
Guaranteed Maximum Price as submitted by EMJ Construction reflects the construction
cost associated with providing these elements.
In July of 2010, EMJ Construction was contracted as the Construction Manager at Risk
for this project. EMJ presented a Preliminary Design Development Budget to the project
team in August 2010. This budget is slightly higher than the overall project budget as
was established at the time of the Schematic Design. This total project budget is
$6,982,377.00, exclusive of the Project Inspector’s fee. The budget that was established
at the Schematic Design phase was $6,919,971.00, exclusive of the Project Inspector’s
fee. Brinkley Sargent Architects finalized the construction documents in November 2010
and EMJ Construction solicited competitive subcontracted bids for all trades through the
open market via local newspaper, electronic bidding outlets, DWF area plan rooms and
minority business outlets. EMJ held a pre-construction meeting with prospective bidders
on December 9, 2010. At this time, EMJ pre-qualified potential sub-contractors to ensure
proper experience and financial capabilities of the bidders.
On December 16, 2010, EMJ received 132 bids from all subcontractors interested in the
project. Representatives from the City of Coppell Purchasing and Parks and Recreation
Departments were present to witness the receipt and handling of the bids. EMJ has
established that the lowest bids receive in all trades are qualified to perform the outlined
work and has established the Guaranteed Maximum Price (GMP) based on these bids.
The GMP is proposed at $5,779,028.00. This includes all items as established in the
proposed scope of work. There is also $113,498.00 of contractor’s contingency and
$100,000.00 of owner’s contingency allowed for in this amount. These amounts have
been established to allow the opportunity to swiftly address unforeseen issues that may
arise during construction. There was one alternate item bid that could be deducted from
the total GMP. The City Council asked for a separate bid for the indoor water slide
renovations that would change the “slide-out” to a dedicated area in lieu of the slide
discharging into the pool. This change would give staff increased flexibility in
programming the indoor pool. The pricing for this item is included in the GMP above.
Accepting this deductive alternate item from the project would reduce the GMP by
$142,421.00. In addition, during the Design Development Phase of the project, it was
noted that the outdoor pool deck is cracking, becoming uneven and in need of repair. An
acrylic topping system was added to the bid as a deductive alternate. EMJ bid
$70,376.00 on this item, which could be deducted from the total. The acceptance of these
two deductive alternates would bring the GMP to $5,566,231.
Not included in this GMP, but allowed for in the project budget are the furniture and
equipment for the expansion, along with incidentals such as professional services and
reimbursables, along with a 2% project contingency which will be utilized only should
unforeseen items arise.
City Council Action requested:
Consider approval of an addendum to the contract with EMJ Construction, establishing
the Guaranteed Maximum Price of $5,779,028.00 for the expansion of the Aquatics and
Recreation Center and authorizing the appropriate signatures.
Staff Recommendation:
Approval of this item.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire
February 8, 2011
14
✔
CONTRACT/BID or PROPOSAL
Consider approval of a Change Order to the Fire Department Apparatus purchase in the amount of $49,998 for
improvement items that have been recommended during the construction of the apparatus, and authorizing the City
Manager to sign.
On October 12, 2010 Council approved the budgeted purchase of four (4) fire trucks. This Change Order is being
submitted for unforeseen issues, during construction, which will result in overall improvements of the final product and
will fall within the Council approved budgeted amount. The recommended approvement items are listed on the staff
memo.
Funds are available in the Fire Department - Fire Equipment account for this change order. (01-04-09-5290)
Staff recommends approval.
(Fire Apparatus Change Order - 1 AR
MEMORANDUM
TO: Mayor and City Council
Via Clay Phillips, City Manager
FROM: Kevin Richardson, Fire Chief
DATE: February 2, 2011
REF: City Council Agenda, February 8, 2001, Item # 14
Fire Apparatus Change Order
Coppell City Council approved the budgeted purchase of four (4) Fire Trucks during the October 12, 2010
meeting. Fire Department staff has worked closely with Fleet Services and the vendor regarding design
and specifications of the units. Purchase orders have been processed and the construction of the units is
well under way. As a result, a few items are being presented along with a Change Order request to
accommodate recommendations and improvements during construction of the units.
Pierce Aerial Ladder, Protective Paint/Coating $ 9,842.00
Steering Controls $ 3,810.00
Whelen PFP1 Emergency Lights $ 9,000.00
CTech Drawers/Compartments $ 3,984.00
Notched Cab for Coleman AC Unit $11,916.00
Zico Rear Ladder $ 3,300.00
TFT Ball Intake Valves $ 8,146.00
Total $49,998.00
The design and specification phases are based on theory and it is common for Change Orders to occur
during actual construction. The submitted changes are all based on unforeseen issues and will result in
overall improvements of the final product. Original purchase amount was below budgeted funding with
the expectation for change orders to occur.
Staff has reviewed the Change Order and recommends approval.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
February 8, 2011
15
✔
RESOLUTION
Consider approval of a Resolution calling the Regular Municipal Election for Councilmembers Place 1, 3, 5 and 7 for
Saturday, May 14, 2011; authorizing the City Manager to enter into and sign a Joint Election Agreement and Election
Service Contract with Dallas County Elections Department for conducting the Municipal Election; and authorizing the
Mayor to sign.
Funds for the contract have been budgeted in the City Secretary Election account. (01-02-41-4290)
Staff recommends approval.
%callelection
RESOLUTION NO. ___________________
ORDER OF GENERAL ELECTION
May 14, 2011
BE IT REMEMBERED THAT on this the 8th day of February, 2011, at a duly posted
meeting of the City Council of the City of Coppell, Texas, a quorum being present, the meeting
was called to order and the Council issued the following order:
IT IS HEREBY ORDERED that a general election be held on the 14th day of May,
2011, 7:00 a.m. to 7:00 p.m., for the purpose of electing one Councilmember for Place 1, one
Councilmember for Place 3, one Councilmember for Place 5, and one Councilmember for Place
7. The election shall be held as a Joint Election administered by the Dallas County Elections
Administrator and the Denton County Elections Administrator, respectively, in accordance with
the provisions of the Texas Election Code and a Joint Election Agreement with each of the
respective counties.
The candidate for such office receiving a majority of all votes cast for all candidates for
such office shall be elected to serve such term or until his or her successor is duly elected and
qualified.
In the event any candidate for said office fails to receive a majority of all votes cast for all
the candidates for such office, a run-off election shall be held. If a run-off election becomes
necessary, the run-off election will be held on Saturday, June 11, 2011. The Dallas County
Elections Administrator and the Denton County Elections Administrator, respectfully, will
conduct the Election.
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TM 47567.2.12811
A Presiding Election Judge and an Alternate Presiding Election Judge shall be appointed
in accordance with the Joint Election Agreements.
Early voting by personal appearance shall be conducted at the Town Center Atrium, 255
Parkway Boulevard, Coppell, Texas 75019. Early voting will be conducted on weekdays
beginning Monday, May 2, 2011 through Friday, May 6, 2011, 8:00 a.m. - 5:00 p.m.; Saturday,
May 7, 2011, 8:00 a.m. - 5:00 p.m.; Sunday, May 8, 2011, 1:00 p.m. - 6:00 p.m.; and Monday,
May 9, 2011 and Tuesday, May 10, 2011, 7:00 a.m. - 7:00 p.m.
Qualified residents of Coppell may vote early in the Joint Election by personal
appearance at either the Coppell Town Center or at any of the other branch locations, as
published by Dallas County and by Denton County, respectively, in accordance with the Joint
Election Agreements.
Application for a ballot by mail shall be mailed:
for Dallas County, to:
Bruce R. Sherbet
Chief Deputy Early Voting Clerk
Dallas County Elections Department
Health & Human Services Building
2377 N. Stemmons Freeway, Suite 820
Dallas, Texas 75207
for Denton County, to:
Frank Phillips
Elections Administrator
Denton County Elections Department
P.O. Box 1720
Denton, Texas 76202
Application for ballot by mail must be received no later than the close of business on April 29,
2011.
Page 2
TM 47567.2.12811
The City Secretary shall present such returns to the City Council for the canvassing of
said election.
The canvass of said election returns shall be conducted by the City Council not earlier
than the 8th day nor later than the 13th day after the election.
DULY ORDERED by the City Council of the City of Coppell, Texas the 8th day of
February, 2011.
APPROVED:
DOUGLAS N. STOVER, MAYOR
CITY OF COPPELL, TEXAS
ATTEST:
_______
CHRISTEL PETTINOS, CITY SECRETARY
CITY OF COPPELL, TEXAS
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
Page 3
TM 47567.2.12811
RESOLUCIÓN NÚM. _________________
MANDATO DE CONVOCAR A ELECCIONES GENERALES
14 de mayo de 2011
HÁGASE A MANERA DE RECORDATORIO que en este día 8 del mes de febrero del año
2011, en una reunión debidamente notificada del Ayuntamiento del Municipio de Coppell, Texas, y
estando presente el quórum, la reunión se llamó al orden y el ayuntamiento promulgó el mandato a
continuación:
POR ESTE CONDUCTO SE ORDENA que se convoquen elecciones generales el día 14 de
mayo del año 2011, de las 7:00 a.m. a las 7:00 p.m., con el propósito de elegir a un concejal del
ayuntamiento para que ocupe el escaño 1, un concejal del ayuntamiento para que ocupe el escaño 3, un
concejal del ayuntamiento para que ocupe el escaño 5 y un concejal para que ocupe el escaño 7. Las
elecciones deberán llevarse a cabo como una Elección Conjunta administrada por el Administrador de
Elecciones del Condado de Dallas y por el Administrador de Elecciones del Condado de Denton,
respectivamente, conforme lo establecen las cláusulas del Código Electoral de Texas y el Convenio de
Elecciones Conjuntas firmado con cada uno de los respectivos condados.
El candidato para ocupar dicho escaño, a quien se le haya otorgado la mayoría de todos los votos
decisivos para ocupar dicho escaño, será electo para prestar sus servicios durante esa gestión o hasta que
su sucesor(a) sea debidamente electo(a) y llene las cualidades establecidas.
En caso de que cualquier candidato a dicho cargo público no logre acumular la mayoría de los
votos decisivos entre todos los candidatos a ocupar dicho cargo público, se llevará a cabo una segunda
ronda de elecciones posterior a la primaria. Si llegase a ser necesaria una segunda ronda de elecciones
posterior a la primaria, dicha ronda de elecciones se llevará a cabo el sábado 11 de junio del año 2011. El
Administrador de Elecciones del Condado de Dallas y el Administrador de Elecciones del Condado de
Denton, respectivamente, serán quienes dirijan dicha elección.
Página 1
TM 47567.2.12811
Se nombrará a un juez electoral y un juez electoral alterno quienes presidirán los comicios
electorales apegándose a lo que establecen los Convenios de Elecciones Conjuntas.
El ejercicio del voto anticipado, en persona, podrá ejercerse en el atrio del Town Center, ubicado
en el 255 Parkway Boulevard, en Coppell, Texas 75019. El voto anticipado podrá ejercerse en días
hábiles a partir del lunes 2 de mayo del 2011, hasta el viernes 6 de mayo del 2011, de las 8:00 a.m. a las
5:00 p.m., el sábado 7 de mayo del 2011 de las 8:00 a.m. a las 5:00 p.m., el domingo 8 de mayo del 2011
de la 1:00 p.m. a las 6:00 p.m., el lunes 9 de mayo del 2011 y el martes 10 de mayo del 2011 de las 7:00
a.m. a las 7:00 p.m.
Los habitantes que residan en Coppell y cumplan con los requisitos, podrán ejercer el voto
anticipado en la Elección Conjunta y en persona ya sea en el Town Center de Coppell o en cualquier otra
casilla electoral, según lo publique tanto el Condado de Dallas como el Condado de Denton, apegándose a
los Convenios de la Elección Conjunta.
Las solicitudes de boletas electorales por correo deberán enviarse a:
para el Condado de Dallas, a:
Bruce R. Sherbet
Chief Deputy Early Voting Clerk
Dallas County Elections Department
Health & Human Services Building
2377 N. Stemmons Freeway, Suite 820
Dallas, Texas 75207
para el Condado de Denton, a:
Frank Phillips
Elections Administrator
Denton County Elections Department
P.O. Box 1720
Denton, Texas 76202
Las solicitudes de las boletas electorales por correo deberán recibirse antes del cierre oficial del día 29 de
abril de 2011.
La Secretaria del Ayuntamiento deberá presentarle al Ayuntamiento Municipal las boletas
devueltas para el escrutinio y salvaguarda de dichas elecciones.
Página 2
TM 47567.2.12811
El escrutinio de las boletas electorales devueltas de dichas elecciones deberá llevarse a cabo por
conducto del Ayuntamiento Municipal no antes del 8o. día ni después del 13o. día posterior a las
elecciones.
DEBIDAMENTE ORDENADO por el Ayuntamiento Municipal de Coppell, Texas el día 8 de
febrero del año 2011.
APROBADO:
DOUGLAS N. STOVER - ALCALDE
AYUNTAMIENTO MUNICIPAL DE COPPELL,
TEXAS
ATESTIGUÓ:
_______
CHRISTEL PETTINOS - SECRETARIA DEL AYUNTAMIENTO
AYUNTAMIENTO MUNICIPAL DE COPPELL, TEXAS
APROBADO POR SU CONTENIDO Y FORMA:
ROBERT E. HAGER – PROCURADOR DE JUSTICIA DEL MUNICIPIO
Página 3
TM 47567.2.12811
AGENDA REQUEST FORM DATE: February 8, 2011
ITEM #: 16
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
AGENDA REQUEST FORM DATE: February 8, 2011
ITEM #: 17
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover regarding the Metroplex Mayors’ Meeting.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM DATE: February 8, 2011
ITEM #: 18
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: February 8, 2011
ITEM #: 19
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: February 8, 2011
Department Submissions:
Item Nos. 8 and 13 were placed on the Agenda for the above-referenced
City Council meeting by the Parks and Recreation Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Parks and Recreation Department
Item Nos. 9, 12, and 14 were placed on the Agenda for the above-
referenced City Council meeting by the Fire Department. I have reviewed
the Agenda Requests (and any backup if applicable) and hereby submit
these items to the City Council for consideration.
____________________
Fire Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: February 8, 2011
Department Submissions:
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)