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BM 1994-12-15 PZMinutes of December 15, 1994 PLANNING AND ZONING C0NIlVIISSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 7 p.m., and in regular session at 7:30 p.m., on Thursday, December 15, 1994, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Marsha Tunnell Commissioner George Redford Commissioner Stan Lowry Commissioner Texx Stewart Commissioner Chuck Sturges Commissioner Carl Thompson Commissioner Larry Wheeler Also present were City Attorney Rob Dillard, City Engineer Ken Griffin, Planning Director Gary Sieb, and Administrative Secretary Barbara Jahoda. PRE -SESSION 1. Briefing on the Agenda. REGULAR SESSION 2. Call to Order Chairman Tunnell called the meeting to order. 3. Invocation Commissioner Thompson gave the invocation. 4. Approval of Minutes dated November 14, 1994. Commissioner Wheeler moved to approve the minutes of November 14, 1994, as submitted. Commissioner Lowry seconded the motion; motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Redford, Sturges, and Stewart voting in favor of approval. None opposed. 5. PUBLIC HEARING: To consider the approval of ZC-571, zoning change from LI (Light Industrial) to SF -9 (Single Family -9) to allow the construction of single family homes on 8.6501 acres of property located at the southeast corner of State and Thweatt Roads, at the request of Nathan D. Maier Consulting Engineers, Inc. Planning Director Gary Sieb introduced the item to the Commission, stating that via a letter from Nathan D. Maier Consulting Engineers, Inc., dated December 6, 1994, the applicant has asked to have this case held under advisement to the January 19, 1995, Planning and Zoning Meeting date, with the hearing left open. Mr. Sieb stated that staff would entertain a recommendation this evening or continue the hearing until January 19th. He also mentioned that the Planning Department had received one letter from a neighborhood resident requesting that this case be postponed to the next Commission meeting. Bill Dahlstrom, 4000 Fountain Place, Dallas, TX, was present to request the continuance of this case to the January 19, 1995, meeting date. He stated that the developer has been in communication with the neighborhood group but has not been able to get together to discuss the issues and present plans. He also said that the neighborhood is supportive of the continuance request. Chairman Tunnell opened the Public Hearing, asking for people present who wanted to speak on this proposal to come forward. There were none. Commissioner Redford made a motion to close the Public Hearing and hold Case No. ZC-571 under advisement with the hearing left open until the January 19, 1995, Planning and Zoning Commission Meeting. Commissioner Sturges seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Redford, Sturges, and Stewart voting in favor of approval. None opposed. 6. PUBLIC HEARING: To consider the approval of amending the Comprehensive Zoning Ordinance of the City of Coppell, Texas, as heretofore amended, by amending Section 41-1, Subsection 2, to delete the requirement that at least one member of the Board of Adjustment must also be a member of the Planning and Zoning Commission; to provide that the Chairman of the Planning and Zoning Commission shall serve as an ex officio member of the Board of Adjustment; providing a repealing clause; providing a severability clause; and providing an effective date. Planning Director Gary Sieb introduced the item to the Commission, stating that this revision would allow one additional citizen of the community to serve on the Planning Commission as opposed to having one person serve on both the Board of Adjustment and the Planning Commission. It also provides for the Chairman of the Planning Commission to serve as an ex officio member of the Board of Adjustment. Staff recommends approval of this amendment change. 2 Chairman Tunnell opened the Public Hearing, asking for people present who wanted to speak on this proposal to come forward. There were none. Extended discussion was held as to the ex officio member duties and obligations and whether or not this phrase should be in the amendment. After additional input from Attorney Dillard, Commissioner Sturges made a motion to close the Public Hearing and recommend this text amendment, eliminating reference to the Planning and Zoning Commission Chairman being an ex officio member of the Board of Adjustment and changing the wording in the 5th sentence of Section 41-1, Subsection 2, as follows: the word "chairman" be amended to "chairperson" and the word "his" be amended to "a". Commissioner Thompson seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Redford, Sturges, and Stewart voting in favor of approval. None opposed. 7. To consider the approval of Gulf United Industries Addition, Preliminary Plat, to allow the construction of a Gulf Bearing, Inc., facility on 11.2 acres of property located at the northwest corner of Royal Lane and Bethel Road, at the request of Gromatzky, Dupree and Associates. Planning Director Gary Sieb introduced the item to the Commission, stating that this is a request for a 165-170,000 square foot building to house Gulf Bearing, Inc., owner of this 11.2 acre tract of property. This use reflects the recommended use of the Comprehensive Plan and is in conformance with the over-all development and vision for this area of the City. The following conditions needed to be met: (1) utility easements will be needed; (2) landscape plans will require seals and quantity breakdown; (3) a fire lane will be required through the south parking lot; (4) the building will need to be sprinklered; (5) typical fire hydrant locations must be met, (6) landscaped setbacks (10 feet) with 3' high screening is required along the west property line where parking is shown; (7) common driveway easement, drainage system/easement, and additional 5' easement along Royal Lane need to be shown on the face of the Plat, and (8) escrow will be required for Bethel Road. With these conditions being met, staff recommends approval. Kathy Rabuse, Gromatzky, Dupree, 2626 Cole, Suite 100, Dallas, TX, was present to represent this item before the Commission and answer any questions. Ms. Rabuse stated that Gulf Bearing is a distributor of ball bearings and roller bearings. Their Grapevine group, Los Angeles group and Minneapolis group will be consolidating to the Coppell location. She also indicated that screening variances and sidewalk elimination would be asked of Council. Russ Ramsey, Comptroller, also spoke, stating that the company will employ approximately 85-95 full-time employees. Commissioner Lowry made a motion to approve the Gulf United Industries Preliminary Plat. Commissioner Wheeler seconded the motion. The motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Redford, Sturges and Stewart 3 voting in favor. None opposed. Mr. Sieb commented that these people worked very closely with staff, coming to speak to staff before the decision was ever made to come to Coppell. He stated that this has been a very amicable relationship and staff applauds them for working so hard during this process and thanked the Commission for its unanimous vote on this project. 8. To consider the approval of The Enclaves on the Parkway,. Preliminary Plat, to allow the development of 21 single family lots on 5.843 acres of property located on the south side of Parkway Boulevard, east of the Parks of Coppell and west of the Parkview Addition (across from Kid County), at the request of Dowdey, Anderson & Associates, Inc. Planning Director Gary Sieb introduced the item to the Commission, stating that this case was originally heard on October 20th at which time it was denied for a number of technical reasons. Since that time, the applicant had requested a workshop session with Council to explain its proposal. That request was honored at the Council Meeting of November 29th. This discussion was complicated because of the drainage area located on the south side of Parkway Boulevard, close to Kid Country. Subsequent to the Council briefing, the Council made the following comments which the Planning Commission should be aware of: (1) one of the requests of the applicant was that the parks fees might be waived in this case -- Council was not agreeable to waiving these park fees, (2) some concern was expressed as to who would actually own the drainage area which is currently owned by the RTC. At one point, it was thought that the City could enter into a joint partnership agreement with the applicant to develop the canal, but legal counsel has advised that the canal needs to be conveyed to one entity; their strong recommendation is that the RTC convey this property to Wilbow Peck, the developer, (3) who would do what type of construction, who would be responsible for construction, how much would it cost that entity before the completion of the project (these numbers were discussed during the briefing session)? David Blom, Wilbow Peck Corporation, 3960 Broadway, Garland, TX, was present to represent the item before the Commission and answer any questions. He stated that the canal issue comes down to three points: (1) the title or ownership of the canal, (2) what the construction costs are of improving and cleaning up the canal or swamp area, and (3) the formation of a Homeowners Association in accordance with the City's standard form. Regarding title to the canal, Mr. Blom has spoken directly to Mr. Keith Shanky of the RTC. They have the quit claim deed and Wilbow Peck is willing to take title, however Wilbow Peck would like to ask is that the entity into which they convey the RTC canal? They would like it to be a separate corporation from the one which does the 21 lot development, solely for purposes of liability. He indicated that the best and lowest bid, in his estimation, would be approximately $4590009 vs. the $50,000 estimate previously stated which would be the City's cost of building the millsap wall. All excavation, engineering and the field management covering the entire canal tract would be Wilbow ting that the City share in one side of the millsap Peck's responsibility. They are reques stone wall and provide the funds for the actual concrete pipe in that eastern -most tip of 4 the drainage area. They are happy to comply with the standard City form regarding the Homeowners Association. An estimate of Homeowner Association costs would be approximately $55 to $65 per month/per lot. Bill Anderson, Dowdey Anderson and Associates, also spoke. Extended discussion ensued which mostly regarded ownership and maintenance of the drainage areas. Commissioner Stewart motioned to approve The Enclaves on the Parkway, Preliminary Plat with the following conditions: (1) care needs to be taken to insure the Homeowners Association Agreement clearly spells out the obligations of the homeowners, such agreement needs to be submitted to the City for review; (2) the property currently under ownership of the RTC would need to be transferred to the Wilbow Peck group prior to any agreement being struck between the developer and the City regarding maintenance, ownership, or improvement to the canal area; (3) there needs to be landscaping and an access easement between Lots 15 and 16, and (4) costs associated with City/Developer participation need resolution. Commissioner Lowry seconded the motion. Motion carried (6-1) with Commissioners Lowry, Wheeler, Tunnell, Redford, Sturges and Stewart voting in favor. Commissioner Thompson opposed. 9. To consider the approval of Primrose School of COPP911. Preliminary Plat, Lot 1, Block 1, to allow the operation of a day care center on 2.814 acres of property located at the southwest corner of Parkway Boulevard and Heartz Road, just east of City Hall, at the request of Dowdey Anderson & Associates, Inc. Planning Director Gary Sieb stated that this 2.814 acre parcel of property is proposed to be platted into two lots, one to house a private day care center. Mr. Sieb mentioned that there was some concern about the setback of the side yard off Heartz Road. Staff made the comment that it would be nice if the play areas could be moved to the other side of the building. The applicant has stated that this would be physically impossible to do because of the configuration of the building; however, they have indicated that they are doing some additional landscaping adjacent to the wrought iron fence on the Heartz Road side. At the work session a wrought iron vs. chain link fence that shows on the western boundary was discussed. This needs to be resolved during tonight's hearing. He also stated the conditions upon which staff would recommend approval. Ken Reimer, 3712 McFarlan, Dallas, TX, was present to represent this item before the Commission and answer questions. He gave a synopsis of his background experience and indicated that 135 children would be cared for at this center. Odis Ray, Senior Vice President of AIG Architects, 1521 N. Cooper, Arlington, TX, also spoke. Discussion followed. Commissioner Wheeler made a motion to approve Primrose School of Coppell, Preliminary Plat, subject to the following conditions: (1) the maximum signage is 75 square feet; (2) lot 1 needs to show a 30' future right-of-way for the "ring road"; (3) landscape and irrigation plans shall follow streetscape guidelines; (4) utility easements R need to be provided; (5) a decorative metal fence will be on the east, south and west side of the property; (6) the western playground needs to be moved back 3 feet; (7) landscaping needs to be provided along the west side yard, and (8) the building design needs approval of the Town Center Architectural Review Board. Commissioner Thompson seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Redford, Sturges, and Stewart voting in favor. None opposed. 10. To consider the approval of Rejoice Lutheran Church, Final Plat, to allow the construction of a church on 3.920 acres of property located on the north side of Sandy Lake Road, 600 feet east of Lodge Road, at the request of Halff Associates, Inc. Planning Director Gary Sieb stated that staff recommends approval of this Final Plat with the following conditions: (1) there needs to be a note on the Plat that maintenance of the north screening wall will be undertaken by the church; (2) water/sewer impact fees must be paid; (3) assurance that the building will be sprinklered needs to be shown on the face of the Plat; (4) utility easements will be needed; (5) the fire hydrant location needs to be noted; and (6) fire lanes need to be shown the Final Plat. Jerry Roberts, Halff Associates, 4000 Fossilcreek Boulevard, Fort Worth, TX, was present to represent this item before the Commission and answer questions. Commissioner Thompson made a motion to approve Rejoice Lutheran Church, Final Plat, subject to staff s conditions. Commissioner Stewart seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Redford, Sturges, and Stewart voting in favor. None opposed. 11. General discussion concerning planning and zoning issues. A. Comprehensive Master Plan update Planning Director Gary Sieb stated the Comprehensive Master Plan contract had been awarded to Hellmuth, Obata & Kassabaum, Inc., planning consultants. The contract was approved by Council on Tuesday, December 13th and HOK projects that the Master Plan can be completed before the end of next summer. They will be talking to the Commission and Council as a group or individually in the near future to get ideas. There is a consultant doing the Hike and Bike Trail and a joint workshop with the Planning Commission and the Parks and Recreation Board will be held here at City Hal on Monday, January 23rd. The Commission was urged to set that date aside. Mr. Sieb also mentioned that Council had expressed some concern regarding landscaping requirements in the Zoning Ordinance; specifically as they relate to Industrial districts. Council has directed the City Manager to come forward with possible changes to the Ordinance so within the next 90 days or so, potential changes to the Ordinance that might require less stringent landscaping requirements for Industrial districts, at least behind the buildings, will be coming before the Commission. Mr. Sieb commented on the large blue binders entitled "A Guide to Urban Planning in Texas Communities", which had been given to each Commission member stating that Jim Witt attended the TML Conference and brought back -this guide book for the Planning and Zoning Commissioners. The Commissioners were urged to review it. Comment was made as to the zoning map place mats which each Commissioner had before him/her. These maps will be made available at upcoming Commission meetings. With nothing further to discuss, the meeting adjourned at 9:45 p.m. Marsha Tunnell, Chairman ATTEST: H. Jaho , Administrative Secretary 7