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BM 1994-10-20 PZMinutes of October 20, 1994 PLANNING AND ZONING COMNIISSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 6 p.m., and in regular session at 7:30 p.m., on Thursday, October 20, 1994, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Marsha Tunnell Commissioner George Redford Commissioner Stan Lowry Commissioner Texx Stewart Commissioner Chuck Sturges Commissioner Carl Thompson Commissioner Larry Wheeler Also present were Mayor Tom Morton, City Manager Jim Witt, City Attorney Pete Smith, City Engineer Ken Griffin, Planning Director Gary Sieb, Acting Planning and Zoning Coordinator Isabelle Moro, Parks and Rec. Manager Rick Wieland, and Administrative Secretary Barbara Jahoda. PRE -SESSION 6 p.m. (Closed to the Public) 1. Welcome and Presentation of Commission Responsibilities by Mayor Morton. After a welcome from Marsha Tunnell and a general introduction of persons present, Mayor Morton thanked the members of the Commission for all their hard work this past year and welcomed its new members. He expressed Council's support, and the support of the City Manager, for the Planning and Zoning Commission's efforts to better our community. He said that the Planning Department will be getting more help and hoped it could become more visionary rather than reactionary and that a formal Capital Improvement Plan can be processed. 2. Orientation for New P&Z Commissioners by City Attorney Pete Smith. City Attorney Pete Smith distributed materials relating to the planning process. He discussed the Ethics Code which was recently adopted by the City Council, copies to be distributed to P&Z members at a later time. Extended discussion was held regarding open meetings, platting rules, zoning regulations, and general do's and don'ts. He also mentioned that COG has special training sessions for Planning and Zoning Commission members. 7 p.m. (Open to the Public) 3. Briefing on the Agenda. REGULAR SESSION 7:30 p.m. (Open to the Public) 4. Call to Order Chairman Tunnell called the meeting to order. 5. Invocation Commissioner Thompson gave the invocation. 6. Election of new Chairman of the Planning and Zoning Commission Commissioner Wheeler motioned to reappoint Marsha Tunnell as Chairman. Commissioner Thompson seconded the motion. Motion carried (6-0-1) with Commissioners Lowry, Wheeler, Thompson, Sturges, Redford and Stewart voting in favor. None opposed. Commissioner Tunnell abstained. 7. Election of new Vice Chairman of the Planning and Zoning Commission Commissioner Thompson motioned that George Redford be appointed Vice Chairman. Commissioner Lowry seconded the motion. Motion carried (6-0-1) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges and Stewart voting in favor. None opposed. Commissioner Redford abstained. 8. Approval of Minutes dated September 15, 1994 Commissioner Lowry moved to approve the minutes of September 15, 1994, as submitted. Commissioner Wheeler seconded the motion; motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges, Redford, and Stewart voting in favor of approval. None opposed. 9. PUBLIC HEARING: To consider the approval of S-1085. Gloria's Pizza, zoning change from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit), to allow expansion of the existing restaurant, located at the north side of Sandy Lake Road, between Kimbel Rd.'4nd MacArthur Blvd., at the request of Gloria Salerno. Acting Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission, stating that this proposal is for a 700 square -foot expansion immediately west of its existing 1,690 square -foot facility to accommodate a conference banquet area. The expansion would require the applicant to provide 7 more parking spaces. Because all employees of the shopping complex park their cars to the north of the building, the existing 25 spaces are for customer use only. Since operating hours of the complex differ, no parking problem exists. Because Gloria's Pizza was established prior to 1990 2 when the Zoning Ordinance required Special Use Permits for eating establishments, staff recommends that this S.U.P. be granted for both the existing restaurant and the expansion. Gloria Salerno, 126 Meadow Run, Coppell, TX, was present to represent the item before the Commission and answer any questions. Chairman Tunnell opened the Public Hearing, asking for people present who wanted to speak in favor of this proposal to come forward. There were none. Chairman Tunnell then asked for those present who would like to speak in opposition to come forward. There were none. Commissioner Wheeler made a motion to close the public hearing and approve S-1085, zoning change from C (Commercial) to C-S.U.P. (Commercial -Special Use Permit) for Gloria's Pizza with the following conditions: Approval is subject to the site plan and the condition that if the business sells, the Commission or Council has the authority to call a public hearing to determine proper zoning. Commissioner Lowry seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges, Redford, and Stewart voting in favor of approval. None opposed. 10. PUBLIC HEARING: To consider the approval of River Ridge Addition, Replat, to add landscape common area #5 and drainage easement (15' wide and 1,995' long), located at the southwest corner of Sandy Lake Road and Riverchase Drive, next to the DP & L easement, at the request of R.B.R. Properties, Inc. Acting Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission, stating that this replat is identical to the Final Plat approved by Council on December 14, 1993, except for the landscape common area #5 which the applicant secured from TU Electric. Staff feels this is a minor modification to an existing final plat that was done to accommodate a drainage issue and since it will be maintained by the Homeowners Association, it recommends approval of this replat. Bobby Rollings, 13760 Noel Road, #620, Dallas, TX, 75240, was present to represent this item before the Commission and answer any questions. Chairman Tunnell opened the Public Hearing, asking for people present who wanted to speak in favor of this proposal to come forward. There were none. Chairman Tunnell then asked for those present who would like to speak in opposition to come forward. 3 There were none. Commissioner Thompson made a motion to close the public hearing and approve the Replat for the River Ridge Addition. Commissioner Lowry seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges, Redford, and Stewart voting in favor. None opposed. 11. PUBLIC HEARING: To consider the approval of PD -135. zoning change from SF - 12 (Single Family -12) to PD SF -12 (Planned Development/Single Family 12) for The Woodlands of Coppell, located at the southeast corner of Coppell and Thweatt Roads, at the request of HAP Engineering & Associates, Inc. Planning Director Gary Sieb introduced the item to the Commission, stating that in the packet were plans for a 36 lot subdivision. He received a revised plan showing 38 lots, a change in the configuration of the street pattern, and a relocation of the entrance to the subdivision. Typically when revised plans come in so late, staff recommends that the case be held under advisement with the hearing left open till the next Planning Commission meeting. Staff recommends continuing this hearing at P&Z's November meeting so that staff can review the revised proposal. Robert Lange, 6310 LBJ Freeway, Suite 210, Dallas, TX, 75240, was present to represent this item before the Commission and answer any questions. He gave a slide presentation of the proposed area. The specific conditions of this PD request are as follows: (1) no alleys will be required, which will minimize site disturbance and save trees, (2) 6 front yard lots on the creek side be reduced from 30' to 25', and (3) limited access to the development. Chairman Tunnell opened the Public Hearing, asking for people present who wanted to speak on this proposal to come forward. Pam Nicotera, 583 Oakbend, Coppell, TX Darryl Cowles, P.O. Box 175, Colleyville, TX (Custom Home Builder) Larry Williams, 128 Branchwood Trail, Coppell, TX Because a date certain needed to be confirmed before this hearing could be recommended for continuance, Planning Director Gary Sieb explained that because of a commitment which will necessitate his being out of state the 3rd week of November, consideration be given to changing the next hearing date to Monday, November 14th. The Commission was in agreement. Commissioner Redford made a motion to close the public hearing and recommended holding the public hearing open and continue the hearing to Monday, November 14th. Commissioner Thompson seconded the motion. The motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges, Redford, and Stewart voting in favor. None opposed. 4 12. To consider the approval of The Woodlands of Copp�ll. Preliminary Plat, to allow development of a residential subdivision, located at the southeast corner of Coppell Rd. and Thweatt Rd., at the request of HAP Engineering & Associates, Inc. Planning Director Gary Sieb introduced the item to the Commission, reading a letter that was received from the applicant dated October 20, 1994, requesting that this item be withdrawn from consideration tonight. The Commission accepted this withdrawal request and directed staff to resubmit this request on November 14th. 13. PUBLIC HEARING: To consider the approval of S-1086, Rejoice Lutheran Church, zoning change from SF -12 (Single Family -12) to SF-12-S.U.P (Single Family -12, Spgcial Use Permit), to allow construction of a church to be located on the north side of Sandy Lake Road, approximately 600' east of Lodge Road, at the request of Halff Associates, Inc. Planning Director Gary Sieb stated that this is 3.9 acres of ground upon which the applicant plans to build a church of approximately 9,500 square feet. Staff had two concerns, (1) where fire hydrants would be located on the property because at one point, the building would not be sprinklered. This condition has changed and the building will be sprinklered. The S.U.P. needs to contain a statement that Fire Department requirements be met, and (2) regarding the screening fences, the applicant needs to provide a solid screening fence adjacent to the residential use. Therefore, the applicant needs to place a screening fence along its western boundary which runs perpendicular to Sandy Lake Road and also along the back of the property. The Commission cannot approve the S.U.P. without this fencing, but the applicant wanted the Commission to be aware that it will request a waiver of the fencing from the City Council. Staff recommends approval of this S.U.P. Jerry F. Roberts of Albert Halff Associates, 4000 Fossil Creek Boulevard, Ft. Worth, TX, 76137, was present to represent this item before the Commission and answer questions. He mentioned that the architect, Carlos Mendez with Commercial Structures and Interiors, was also here tonight to answer questions, as well as three members of the congregation. Chairman Tunnell opened the Public Hearing, asking for people present who wanted to speak on this proposal to come forward. There were none. Commissioner Thompson made a motion to close the public hearing and approve the Special Use Permit for Rejoice Lutheran Church, subject to the site plan, landscape plan (with botanical names and quantities noted), streetscape provisions, and all other City requirements being met. Commissioner Wheeler seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges, Redford, and Stewart voting in favor. None opposed. 5 14. To consider the approval of Rejoice Lutheran Church, Preliminary Plat, to be located on the north side of Sandy Lake Road, approximately 600' east of Lodge Road, at the request of Halff Associates, Inc. Planning Director Gary Sieb stated that there was a drainage problem which staff believes to be resolved, although it is recommended that if this preliminary plat is approved, it be subject to these drainage conditions being met, and advised the Commission that the applicant will ask Council to waive the escrow and sewer and water fees. The Commission cannot approve a plat which doesn't require those fees. Staff recommends approval of the plat with the recommendation that fees not be waived. Jerry F. Roberts of Albert Halff Associates, 4000 Fossil Creek Boulevard, Ft. Worth, TX, 76137, was present to represent this item before the Commission and answer questions. Commissioner Wheeler made a motion to approve the Preliminary Plat for Rejoice Lutheran Church, subject to staff recommendations. Commissioner Lowry seconded the motion. Motion carried (7-0) with Commissioners Lowry, Wheeler, Thompson, Tunnell, Sturges, Redford, and Stewart voting in favor. None opposed. 15. To consider the approval of The Enclaves on the Parkway. Preliminary Plat, to allow development of a residential subdivision to be located at the south side of Parkway Blvd., across from Kid Country, at the request of Dowdey, Anderson & Associates. Planning Director Gary Sieb introduced the item to the Commission, stating that this 5.8 acre tract of ground is being proposed for a 21 lot single-family subdivision. Staff had outlined a recommendation that was contingent upon certain events occurring that have been postponed or delayed, therefore, it is recommending that this proposal be denied because it does not meet the City's preliminary plat requirements, specifically, it does not show alleys and it has a cul-de-sac which exceeds 600 feet in length. Bill Anderson with Dowdey Anderson & Associates, 16250 Dallas Parkway, Dallas, TX, 75248, was present to represent this item before the Commission and answer any questions. Extended discussion followed regarding the creek area. Chairman Tunnell called a recess to Executive Session, consultation with the City Attorney, Section 552071 of the Texas Government Code at 9:20 p.m. Regular Session was reconvened at 9:27 p.m. Commissioner Sturges made a motion to deny The Enclaves on the Parkway, Preliminary Plat, as submitted. Commissioner Redford seconded the motion. Motion carried (6-1) with Commissioners Lowry, Wheeler, Tunnell. Sturges, Redford, and Stewart voting in favor of denial. Commissioner Thompson opposed. 16. General discussion concerning planning and zoning issues. A. Tabling of PD -134 - Copne11200 North Addition - until further notice, as per letter dated September 22, 1994, from Ron Fraze, Coppell 200 Joint Venture. Planning Director Gary Sieb stated that this item was informational. Mr. Fraze may be in the process of selling this property to another developer. He is asking for an indefinite extension until the intent of the prospective buyer is insured. Staffs recommendation is that no action be taken on this case until a new application is submitted. The Commission directed Mr. Sieb to write Mr. Fraze to inform him that no action will be taken on PD -134, Coppell 200 North until such time as an application comes forward with a request for rezoning. CONVENE INTO WORKSHOP (Open to the Public) B. Discussion concerning Street Capital Improvement Plan and Impact Fees. Ken Griffin, City Engineer discussed the Street Capital Improvement Plan and converting our present escrow policy to Roadway Impact Fees. Consideration of a recommendation to Council on impact fees for each of the City's 10 zones was discussed. To be fair to all concerned, he suggested consistent impact fees city-wide, with the exception of Zone 8. After some discussion, it was decided that a special Planning and Zoning Meeting should be held to decide what the impact fees should be on both the roadways and water and waste water, ote: That meeting was subsequently set for Tuesday, November 1, 1994.) RECONVENE INTO REGULAR SESSION (Open to the Public) C. Pending lawsuit. Director of Planning Gary Sieb stated that negotiations and discussions are continuing. Gary Sieb reminded the Commission that its next meeting will be held on MONDAY, November 14, 1994. Commissioner Wheeler again volunteered to be a member of the Christmas Lights Judging Committee this year. This will involve an evening organization meeting in early November to decide on criteria and what dates the judging will occur, two evenings of judging and scoring in early December, and judging the Christmas parade on Sunday afternoon, December 4th. 7 With nothing further to discuss, the meeting adjourned at 10:45 p.m. Marsha Tunnell, Chairman ATTEST: H. Jahoda, A*inistrative Secretary