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BM 1995-06-15 PZMinutes of June 15, 1995 PLANNING AND ZONING COIVEMSSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 7 p.m., and in regular session at 7:30 p.m., on Thursday, June 15, 1995, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman George Redford Vice Chairman Carl Thompson Commissioner Karen Reyher Commissioner Texx Stewart Commissioner Larry Wheeler Commissioner Lowry was absent. Also present were City Attorney Rob Dillard, Planning Director Gary L. Sieb; Assistant Planning Director Pert Virtanen; Planning & Zoning Coordinator Isabelle Moro, and Administrative Secretary Barbara Jahoda. PRE -SESSION (Open to the Public) 1. Briefing on the Agenda. REGULAR SESSION (Open to the Public) 2. Call to Order Chairman Redford called the meeting to order. EXECUTIVE SESSION: (Closed to the Public) 3. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney 1. Settlement regarding CED Construction, Inc., et al, vs. The City of Coppell, et al Chairman Redford convened Executive Session at 7:40 p.m. REGULAR SESSION: (Open to the Public) 1 Chairman Redford convened Regular Session at 8:55 p.m. 4. Invocation Commissioner Thompson gave the invocation. 5. Approval of Minutes dated May 18, 1995 Commissioner Thompson made a motion to approve the minutes of May 18, 1995, as submitted. Commissioner Wheeler seconded the motion; motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher and Stewart voting in favor. None opposed. 6. PUBLIC HEARING: To consider the approval of PD -136. D/FW Trade Center, zoning change from A (Agriculture) to PD (Planned Development), located on State Highway 121 North, at the request of Industrial Developments International, Inc, Assistant Planning Director Pert Virtanen introduced the item to the Commission, stating that this request is an outgrowth of an interlocal agreement between Grapevine and Coppell which divides governmental responsibilities for property that is located on the west side of 121, just south of Grapevine Creek and the portion of the property within the City of Coppell. IDI requested and received Business Park zoning from the City of Grapevine several weeks ago, and is now requesting establishment of zoning in Coppell which approximates, as closely as possible, the zoning in Grapevine. Staff recommends approval of the Planned Development district as drafted and approval of the Site Plan and Landscape Plans which are being submitted with the Preliminary Plat (next item on the agenda), as constituting an approved detailed Site Plan in accordance with Section 28 of the Coppell Zoning Ordinance. Matt Goodwin, Goodwin & Marshall, 6001 Bridge Street, Suite 100, Fort Worth, TX 76112, was present to represent this item before the Commission and answer any questions. He stated that Doug Johnson with IDI was also present, as well as Landscape Architects, to help answer any questions. Chairman Redford opened the Public Hearing, asking for people present who wanted to speak in favor of this proposal to come forward. There were none. Chairman Redford then asked for people present who wanted to speak in opposition to this request to come forward. There were none. No discussion followed. 2 Commissioner Thompson made a motion to close the Public Hearing and approve PD - 136, D/FW Trade Center to change the zoning from A (Agriculture) to PD (Planned Development). Commissioner Reyher seconded the motion. Motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher, and Stewart voting in favor. None opposed. 7. To consider the approval of D/FW Trade Center, Preliminary Plat, to allow development of a 3,169,095 sq. ft. distribution facility on a 180.023 acre tract of land located in the Cities of Grapevine and Coppell, of which 63.141 acres are in the City of Coppell, located on State Highway 121 North, at the request of Industrial Developments International, Inc. Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission stating that the total project will consist of 9 buildings of which two entire buildings will be in Coppell and 3 buildings will be split by the Grapevine/Coppell boundary lines. The total square footage of this proposal to be located in Coppell will amount to approximately 1.6 million square feet. Staff recommends approval, subject to the following conditions being met: (1) The City Secretary's signature block needs to be provided; (2) correct the site data block to read that the current zoning is "A" (Agriculture); (3) applicant agrees to comply with the applicable floodplain ordinances; and (4) street names must be submitted to the Fire Marshal for review and approval. Matt Goodwin, Goodwin & Marshall, 6001 Bridge Street, Suite 100, Fort Worth, TX 76112, was present to represent this item before the Commission. He stated that street names will be run through both cities before development. No discussion followed. Commissioner Wheeler made a motion to approve the D/FW Trade Center, Preliminary Plat, subject to the conditions recommended by staff. Commissioner Stewart seconded the motion. Motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher and Stewart voting in favor. None opposed. 8. PUBLIC HEARING: To consider the approval of Freeport North. Replat of Lots 1 through 5, to create Lots 1 through 5 and to change the alignment of Creekview Drive between Lot 4 and Lot 5, located at Royal Lane and Creekview Drive, at the request Rust Lichliter/Jameson. Assistant Planning Director Pert Virtanen introduced the item to the Commission, stating that the applicant had requested that this item be withdrawn. Because of legal requirements, staff recommends denial and allow the applicant to resubmit at a later date. Commissioner Stewart made a motion to deny Freeport North, Replat of Lots 1-5. Commissioner Thompson seconded the motion. The motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher and Stewart voting in favor of denial. None opposed. 9. PUBLIC HEARING: To consider the approval of Stonemeade Estates. Replat of Lots 10 and 11, Block "A", to change the rear lot line on the two properties, located at the intersection of Garden Grove and Flintshire Way, at the request of Dowdey, Anderson and Associates, Inc. Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission, stating that there is presently a 15 -foot wide landscape strip at the rear property line of Lots 10 and 11 which is maintained by the Homeowners Association and within which is a brick screening wall. The purpose of this Replat is to extend the rear property lines of Lots 10 and 11 to the screening wall. The Homeowners Association has agreed to relinquish title to this portion of the landscape strip to the two property owners. The rear property line fences will be extended to the brick screening wall and the area enclosed will be maintained by the respective property owners. Staff recommends approval of this Replat, subject to the following conditions: a "hold harmless" agreement be given by the applicant and approved by the City Engineer and the text that reads: "No buildings, fences, trees, shrubs or other improvements or growth shall be constructed or placed upon, over or across the `Utility Easements' as shown" should be modified to reflect the existing conditions. Bill Anderson, Dowdey, Anderson & Associates, Inc., 16250 Dallas Parkway, Suite 100, Dallas, TX 75248, was present to represent this item before the Commission and answer any questions. Some discussion followed. Chairman Redford opened the Public Hearing, asking for people present who wanted to speak in favor of this proposal to come forward. There were none. Chairman Redford then asked for people present who wanted to speak in opposition to this request to come forward. There were none. Chairman Redford declared the Public Hearing closed. Commissioner Thompson made a motion to approve Stonemeade Estates, Replat of Lots 10 and 11, Block "A", provided that a Hold Harmless Agreement be given by the applicant and approved by the City Engineer and the text change as recommended by staff. Commissioner Stewart seconded the motion. The motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher and Stewart voting in favor. None opposed. 4 10. To consider the approval of Town Center, Lot 1, Block 1, Preliminary Plat, to allow the operation of Overton Bank and Trust, located at the northeast corner of Denton Tap Road and Sandy Lake Road, at the request of Dowdey, Anderson and Associates, Inc. Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission, stating that TC (Town Center) zoning does not require front, side or rear yard setbacks. For construction purposes, buildings may be located anywhere on a site and tree removal is permitted without replacement. The proposed building and parking placement has been carefully considered with regard to the heavily wooded site. The applicant has also provided for planter islands, which is not required given the size of the proposed parking lot. It should be noted that the Landscape Plan shows 4 extra parking spaces near the eastern property line perpendicular to Sandy Lake Road which are not shown on the Site Plan. Staff recommends approval with the following conditions: (1) the four parking spaces shown near the eastern property line perpendicular to Sandy Lake Road be removed from the landscape plan and the existing trees in that location be preserved; (2) the proposed mutual access easement and fire lane should be a minimum of 24' in width; (3) eliminate the proposed 20' drainage easement, on Lot 1 only, because the 18" RCP is a private system; and (4) provide an easement for the proposed off-site sanitary sewer -line. Bill Anderson, Dowdey, Anderson & Associates, Inc., 16250 Dallas Parkway, Suite 100, Dallas, TX 75248 , was present to represent this item before the Commission and answer any questions. Some discussion followed. Commissioner Wheeler made a motion to approve Town Center, Lot 1, Block 1, Preliminary Plat with the conditions recommended by staff. Commissioner Reyher seconded the motion. Motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher, and Stewart voting in favor. None opposed. 11. Town Center, Lot 2, Block 1. Preliminary Plat, to allow the operation of a Wendy's drive-through restaurant, located on the east side of Denton Tap Road, approximately 523' north of Sandy Lake Road, at the request of Dowdey, Anderson and Associates, Inc. Assistant Planning Director Pert Virtanen introduced the item to the Commission, reiterating that since this proposal is for Town Center zoning, no front, side or rear yard setbacks are required; therefore, no replacement of trees is required. This plan, however, does preserve 3 of the 6 significant trees on the property. The Engineering Department has worked extensively with Wendy's consultants to devise a workable solution regarding traffic circulation and stacking space. The exit only driveway on the north side, exiting to Denton Tap, conflicts with an existing fire hydrant location, and the City Engineer anticipates that the fire hydrant will have to be moved. The proposed monument sign is acceptable if located 75 feet from the side property lines in accordance with the Sign Code. In anticipation of a change being made to our Landscape Ordinance, 5 only a 5 -foot wide landscape buffer is shown on the north and east sides of the property. Staff recommends approval of this Preliminary Plat since, by agreement, the City had afforded the Town Center property owner right to 2 fast food restaurants without Special Use Permits. The following modifications need to be included as conditions of approval: (1) Correction of parking space size and peripheral buffer widths if changes in the current requirements do not occur; (2) placement of the monument sign no closer to the north or south property line than 75 feet; (3) relocation either of the existing fire hydrant or of the proposed exit drive to Denton Tap Road and revision of the drawings so that the site plan and landscape plan are consistent as to location and configuration of the driveway; (4) provision of green space between the dumpster site and the first diagonal parking space; and (5) provision of an easement for the proposed off-site sanitary sewer line. Bill Anderson, Dowdey, Anderson & Associates, Inc., 16250 Dallas Parkway, Suite 100, Dallas, TX 75248, was present to represent this item before the Commission and answer any questions. Discussion followed. Commissioner Stewart made a motion to approve Town Center, Lot 2, Block 1, Preliminary Plat, with staff recommendations as conditions. Commissioner Thompson seconded the motion. Motion carried (4-1) with Commissioners Wheeler, Thompson, Reyher, and Stewart voting in favor. Commissioner Redford opposed. 12. PUBLIC HEARING: To consider the approval of revising Sections 31, 34, 42, and Appendix 1 through 5 of the City of Coppell Zoning Ordinance with regard to parking and landscape requirements. Assistant Planning Director Pert Virtanen introduced the item to the Commission, stating that the proposed changes to the landscaping and parking sections of the Zoning Ordinance are an outgrowth of meetings that staff held earlier this year with individuals representing development interests within Coppell. Some changes that this group supports are a reduction in the size of parking spaces, a reduction in the width of the perimeter buffer around parking area, more flexibility in locating parking islands and the exemption of loading areas and employee parking from landscaping requirements. Mr. Virtanen gave an extended explanation and showed overhead illustrations which related to this subject. Chairman Redford opened the Public Hearing, asking for people present who wanted to speak in favor of this proposal to come forward. There were none. Chairman Redford then asked for people present who wanted to speak in opposition to this request to come forward. There were none. ON Chairman Redford declared the Public Hearing closed. Extended discussion followed. Commissioner Stewart made a motion to approve the Zoning Ordinance change of Sections 31, 34, 42 and Appendix 1-5 as follows: Accept the landscaping regulations as altered by staff with the change as noted on the landscape perimeter requirements being from 5 feet to 10 feet; have staff clarify wording of Zoning text, and that clarification graphics be made part of the appendices of the text. Commissioner Thompson seconded the motion. Motion carried (5-0) with Commissioners Wheeler, Thompson, Redford, Reyher, and Stewart voting in favor. None opposed. 13. General discussion concerning planning and zoning issues A. Participation of City Attorney in Public Meetings • Budgetary restraints • Referral only Gary Sieb stated that because of budgetary constraints, the City Attorney will not be attending all of the P&Z Commission meetings in the future. He will only attend when either the Commissioners or staff feels it necessary. B. Site Plan overview • Site plan as part of Plat approval • Director's perspective • Committee input Gary Sieb stated that it might be wise for staff to add some language to either the Zoning Ordinance or the Subdivision Ordinance that would emphasize Site Plan requirements. Gary would like to get some input from the Developers Committee which was formed by City Manager Witt composed of a number of developers, engineers, land planners, etc. After hearing the development community's perspective, this item will be brought back to the P&Z Commission. Some discussion followed. Gary Sieb told the Commission that he should be back with a proposal in either August or September. C. Comprehensive Master Plan update As a point of information, Gary Sieb stated that the first community meeting to be given by our HOK consultant, Joe Pobiner, is scheduled for 7 p.m., Tuesday, June 20th, and everyone was invited. Agendas were distributed. This meeting will also be televised. 7 D. Attorney discussion relative to the CED settlement agreement Gary Sieb informed the Commission that the attorney discussion concerning the C.E.D. settlement agreement is continuing. Regarding the signage survey which the Commission received earlier, Gary Sieb reminded the Commissioners that staff would like their questionnaires back by July 7th. With nothing further to discuss, the meeting adjourned at approximately 11 p.m. George Redford, Chai ATTEST: r. H. Jahoda, i ministrative Secretary 0