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BM 1998-12-17 PZL� Minutes of December 17,1998 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, December 17, 1998, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Stan Lowry Vice Chairman Rick McCaffrey Commissioner Texx Stewart Commissioner Drew Halsey Commissioner Jon Nesbit Commissioner Greg McGahey Also present were Assistant City Engineer Mike Martin, City Attorney Bob Hager, Fire Marshal Travis Crump, Planning Director Gary Sieb, City Planner Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda. Commissioner Anna Kittrell was absent. PRE -SESSION (Open to the Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Open to the Public) 2. Call to Order. Chairman Stan Lowry called the meeting to order. 3. Approval of Minutes dated November 19, 1998. Commissioner Nesbit made a motion to approve the minutes of November 19, 1998, as written. Commissioner Halsey seconded; motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. 4. PUBLIC HEARING: To consider the approval of Case No. S-1155, Dickey's Barbecue Restaurant, zoning change request from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit) to allow a 4,000 square foot restaurant on two parcels; one containing .775 acres of property for a restaurant and the other a .36 acre tract to allow a business (to be determined) within a residential structure in a commercial district, as well as the development of 18 parking spaces on .36 acre property located along the west side of S. Denton Tap Road, south of the St. Louis Railroad right-of-way and east of Bullock Drive, at the request of Burson and Williams Architects, Inc. Chairman Lowry announced that at the request of the applicant, this case has been postponed to the February 18' Planning and Zoning meeting. 5. PUBLIC HEARING: To consider the approval of Case No. S-11318, Chadick Art Annex, zoning change request for property zoned HO-R-S.U.P. (Historic Overlay, Retail, Special Use Permit), to allow an attached gable sign on an existing commercial building, as well as to permit a wooden monument sign and a wooden screen for a proposed dumpster on 1.37 acres of property located at 509 % W. Bethel Road, at the request of Steve Chadick. Planning Director Gary Sieb introduced the item to the Commission, showing exhibits of the proposal, stating this case involves a signage issue and the screening around a dumpster with color and material to be similar to the existing Art Annex. He stated that the dumpster would not front Bethel Road. Regarding the attached sign, staff recommends that the font be similar to the Art Annex sign and proposed monument sign. Mr. Sieb then described the proposed 40 square foot monument sign, which replaces the existing 25 square foot monument sign. It presently runs parallel to Bethel Road. He pointed out that the proposed sign would run perpendicular to Bethel Road. Mr. Sieb acknowledged that the applicant presented a new drawing of the proposed monument sign to him this evening and said that the applicant would go into more detail. He then stated that staff recommends approval of this request, subject to the four conditions outlined in the Staff Report. Steve Chadick, 2919 Northwood Terrace, Denton, TX, was present to represent this item before the Commission and answer any questions, showing exhibits of the proposed signage and stating that he is in agreement with staff's conditions. Some discussion centered on the colors for the monument sign and font style for the attached sign. Mr. Chadick indicated that the background would be black with Hunter Green as the border and interior lettering, with either brass or white numbering for the address. Mr. Chadick inquired about the time line with regard to the life of a Special Use Permit. Mr. Sieb stated that once a Special Use Permit is granted, work must begin within six months. He stated that this also applies to a building permit. Mr. Chadick volunteered to have the Old Coppell Gift Shop sign in conformance within 4 months of the Special Use Permit being granted by Council. Mr. Sieb suggested that this be included as a condition. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. 2 Chairman Lowry then closed the Public Hearing. Commissioner McCaffrey made a motion to approve Case No. S-11318, Chadick Art Annex, subject to the Site Plan and the following conditions: 1) A maximum 32 square foot wooden attached sign on the front fagade of the former church building with the font being modified to be similar to the monument font style. This sign to be in place within four months of City Council approval of the Special Use Permit. 2) A maximum 40 square foot monument sign with redwood identification plaque set in pave stone border filled with bridgeport aggregate and lit by two exterior spotlights per side, with font style matching attached sign. The colors to be white, Hunter green and black, as shown on the most recent exhibit. 3) The major tenant in each of the buildings may be listed on the monument sign, but ancillary messages; i.e., "home accents, antiques, ceramics, painting, etc." will not be allowed. 4) A six-foot high wooden screening fence may be used to screen the dumpster on three sides. The width of the lumber to be used to construct the wooden screen must match the width of the lumber used on the existing buildings. The fence shall be painted to match the color of the existing structures and will be maintained in conformance with Coppell development standards. Commissioner Halsey seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. 6. PUBLIC HEARING: To consider the approval of Case No. PD -174, ProofRock Waterproofing Systems, zoning change request from C (Commercial) to PD -C (Planned Development, Commercial) to allow a 1,560 sf storage addition to an existing residential structure on Commercial property located at 196 Southwestern Boulevard, at the request of Frances Kilborne. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that the applicant is proposing to convert a residential structure into an office, is proposing six parking spaces and will use brick masonry on the 1,560 square foot storage addition which will adjoin the existing building. Ms. Moro then stated that in order to accomplish what the applicant is trying to achieve on this site, a number of development variances will need to be granted. She then defined these variances. Ms. Moro then stated that staff recommends approval of this Planned Development, subject to development in conformity with the Site Plan, Building and Sign Elevations and the Landscape plan which include the nine variances outlined in the Staff Report, as well as the two conditions found therein. 3 Frances Kilborne, 408 Pecan Hollow Drive, Coppell, TX, was present to represent this item before the Commission and answer any questions, stating that she agrees with all but one condition placed by staff. She requested consideration of not strictly enforcing the 20' rear yard setback because this space could be used for ladders, scaffolding, etc. Some discussion centered around using brick accenting on the front of the existing structure so that it blends in with the bricked addition, the type of vehicles that will be parked on the premises, material to be used on the gate in the back, etc. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Rick Novack — 358 E. Bethel Road and landowner of 136 Southwestern Boulevard — spoke in support of this proposal. Chairman Lowry then closed the Public Hearing. No further discussion followed. Commissioner McCaffrey made a motion to approve Case No. PD -174, ProofRock Waterproofing Systems, zoning change from C to PD -C, subject to the Site Plan, Building, Sign and Landscape Elevations, which include: a) A 14' side yard setback and 20' rear yard setback. b) Permit up to 54% of the structure to be devoted to warehousing. c) Driveway pavement shown to be separated by an approximate 5' wide landscape buffer. d) Allow the current Southwestern driveway spacing of 70'. e) Permit a 6' high wooden fence. D j Attached sign will not exceed 10 square feet and the color of the sign background will match the color of the siding and the color of the lettering will match the dark green color of the shutters and front door. g) Building materials will be as follows: Brick - Acme Quorum — Blend No. 136 Paint — Sherwin Williams, White Heron #2425 Trim Paint — Sherwin Williams, Gateway Gray # 2086 h) Additional electrical service connection shall be underground. i) Utility meters and mechanical equipment shall be either placed in inconspicuous locations or screened from view. And with the following additional conditions being met: 1) A four -foot high brick wainscotting on the south elevation of the existing structure to match the brick used on the addition. 4 2) A roadway impact fee will be required for addition to the existing building. 3) Provide layout and description of irrigation system to be used on site. Commissioner Nesbit seconded the motion. Commissioner McGahey requested that alternatives be considered to allow the applicant the additional storage space requested. City Attorney Hager referred to previous discussion about making the parking spaces smaller and the building wider. Planning Director Sieb stated that the number of spaces is driven by the square footage of the building, i.e., 9' x 19' being the typical parking space size, emphasizing that the Ordinance does not make provision for compact spaces and six parking spaces are a requirement. A vote was taken on Commissioner McCaffrey's motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. Chairman Lowry reiterated that if provision can be made for the storage area requested, this should be passed on to Council. 7. PUBLIC HEARING: To consider the approval of the Lauren Estates, Replat of Lot 1 of Harrison Estates No. II, to allow the development of 3 residential lots on approximately 1.531 acres of property located along the west side of S. Moore Road, approximately 680' south of E. Sandy Lake Road, at the request of Winkelmann & Associates, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, reminding the Commission that the Planned Development conditions are listed on the face of the plat. She then stated that when the PD was approved, a screening wall/fence with gate was incorporated into the plan; however, the applicant now wishes to eliminate the entry gate portion. Ms. Moro went on to say that staff recommends approval of this Replat, subject to the conditions outlined in the Staff Report. Dewayne Randall, 228 Mockingbird Lane, was present to represent this item before the Commission and answer any questions, addressing staff comments. He indicated that he was not aware of the lime stabilization requirement regarding the fire lane and stated several of the development contractors he has worked with agree that lime stabilization is not necessary because of the type and condition of soil in the area and a cushion sand base works well. Mike Martin, Assistant City Engineer, was requested to speak regarding this Engineering comment. He stated that the Ordinance requires a 6" lime stabilized subgrade but an alternative of a flex base has been allowed for private fire lanes in the past. He said that Mr. Randall can send a letter to the City requesting a variance to use flex base vs. lime stabilization. Commissioner Stewart mentioned that lime stabilization can prove problematic relative to plant material in the immediate area and using a flex base would be beneficial from that standpoint. 5 Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Chairman Lowry closed the Public Hearing. Commissioner Stewart made a motion to approve of the Lauren Estates, Replat of Lot 1 of Harrison Estates No. U, subject to the following conditions: 1) This property will be assessed a $1,285 per dwelling unit park development fee. 2) The paving/stabilizing of the fire lane easement be in accordance with the Subdivision Ordinance. Should any gates be placed across the fire lane the following conditions will be enforced: a) All PD -169 conditions listed in Ordinance 91500-A-190. b) Any gates across the fire lane will be required to be equipped with an Opticom system with a KNOX override. C) The control pad for the security gate should be located in such a way that vehicles entering the site do not block traffic on Moore Road. Commissioner McGahey seconded the motion. Motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. 8. To consider the approval of the Christ Our Savior Lutheran Church, Site Plan, to allow the development of a 15,265 square foot addition consisting of a sanctuary, fellowship hall, classrooms and offices on 4.936 acres of property located along the east side of S. Heartz Road, approximately 450' south of E. Sandy Lake Road, at the request of Brockette, Davis, Drake, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal and stating that in July, the Board of Adjustment granted a variance to allow a temporary 1,200 square foot shade structure for a period not to exceed 24 months. She said that it is staff's understanding that this structure will be eliminated when the new addition is in place. Ms. Moro then stated that staff recommends approval of this Site Plan, subject to the 7 conditions outlined in the Staff Report. Gary Jacobs, 4101 McEwen Road, Suite 150, Dallas, TX, was present to represent this item before the Commission and answer any questions. He stated that he is in agreement with staff conditions. 31 No discussion followed. Commissioner Nesbit made a motion to approve the Christ Our Savior Lutheran Church, Site Plan, subject to the following conditions: 1) Modify the landscape plan to indicate the size of the existing trees on site. 2) Relocate the new electrical box shown on the southwest elevation to a more inconspicuous location on site. 3) All portions of the building are to be within a 150 feet of a fire lane. 4) An additional fire hydrant may be required. 5) Roadway impact fees will be required for the new building. 6) New paving will have to meet requirements of the Coppell Subdivision Ordinance. 7) Provide ADA ramps at driveways. Commissioner McCaffrey seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. 9. To consider the approval of the Fellowship of Las Colinas Addition, Lot 2, Block 1, Final Plat, to create a new lot and to allow the development of an approximate 14 -acre parking lot located between the S. H. 121 service road and Gateview Blvd., at the request of Graham Associates, Inc. Planning Director Gary Sieb introduced the item to the Commission, showing exhibits of the proposal, stating that the Planning and Zoning Commission has Final Plat authority. He stated that staff recommends approval of this Final Plat, subject to the two conditions outlined in the Staff Report, with the addition of one condition recognizing that all planted trees must be a minimum of 3 -inch caliper. The applicant was present but did not appear before the Commission. No discussion followed. Commissioner Halsey made a motion to approve the Fellowship of Las Colinas Addition, Lot 2, Block L Final Plat, subject to the following conditions: 1) All exhibits must contain the same acreage. 2) The Landscape Plan must recognize that all planted trees must be a minimum of 3 -inch caliper. 7 3) Combine the Lone Star Gas and TU Electric signature blocks. 4) Change the signature block to reflect Planning Commission has final plat authority. Commissioner Nesbit seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. 10. To consider the approval of the D/FW Trade Center, Lots 1 and 3. Block 5, Final Plat, to allow the creation of 2 new lots on approximately 29.21 acres of property located at the northeast corner of N. Freeport Parkway and Trade Center Drive, at the request of Goodwin and Marshall, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal and stating that the Planning and Zoning Commission has Final Plat authority. After reminding the Commission of a February 13, 1998, agreement with the City of Grapevine that Coppell is not responsible for site planning nor site engineering activities and related process for IDI's buildings split by the two city limit lines, as is the case with this project, she stated that staff recommends approval of this Final Plat with no conditions. The applicant was present but did not appear before the Commission. No discussion followed. Commissioner Stewart made a motion to approve the D/FW Trade Center, Lots 1 and 3, Block 5, Final Plat. Commissioner McCaffrey seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Lowry, McCaffrey, Halsey and Stewart voting in favor. None opposed. 11. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions Planning Director Gary Sieb updated the Commission on the Planning and Zoning cases brought before Council on December 8h. B. Director's comments Planning Director Gary Sieb updated the Commission on Pert's progress. Mr. Sieb then wished everyone a very Merry Christmas. With nothing further to discuss, the meeting adjourned at approximately 7:45 p.m. SLscsieM 1 ice.. Stan Lowry, Chairman ATTEST: Barbara -ft. Jahoda, Sr. Administrative Secretary N.