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BM 1998-10-15 PZMinutes of October 15, 1998 PLANNING AND ZONING CON IISSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, October 15, 1998, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Stan Lowry Vice Chairman Rick McCaffrey Commissioner Texx Stewart Commissioner Anna Kittrell Commissioner Drew Halsey Also present were Assistant City Engineer Mike Martin, City Attorney Bob Hager, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Pert Virtanen, City Planner Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda. Commissioner Jon Nesbit was absent. Commissioner Karen Turner has resigned. 1. Briefing on the Agenda. Staff briefed the Commission on the cases. 111111111111111;11111�1 11 111 '1111 2. Call to Order. Commissioner Stan Lowry called the meeting to order. 3. Introduction of Planning Commission Appointees. Planning Director Gary Sieb introduced and welcomed Drew Halsey to the Planning Commission. On behalf of the Commissioners, Commissioner Lowry also welcomed Drew. 4. Election of a Chairman of the Planning and Zoning Commission. Commissioner McCaffrey made a motion to nominate Stan Lowry as the Chairman. The motion was seconded by Commissioner Stewart; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None 5. G1 opposed. Election of a Vice Chairman of the Planning and Zoning Commission. Chairman Lowry made a motion to nominate Rick McCaffrey as the Vice Chairman. The motion was seconded by Commissioner Stewart; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. Approval of Minutes dated September 17, 1998. Vice Chairman McCaffrey made a motion to approve the minutes of September 17, 1998, as written. Commissioner Kittrell seconded; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 7. PUBLIC HEARING: To consider the approval of Case No. -1151, Fresh Wok, zoning change request from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit) to allow the operation of a 1,000 square foot Chinese take-out restaurant in the future Coppell Crossing shopping center to be located at 761 S. MacArthur Blvd., request of Sunny Tran. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that the applicant is proposing red illumination of his sign at night, which is not permissible because of stipulations placed on the original Site Plan. Ms. Moro stated that staff recommends approval of this Special Use Permit, subject to the Site Plan and the two conditions listed in the Staff Report. She then added a condition that the total sign area shall not exceed 15 square feet. Sunny Tran, 3525 Alexandria Drive, Arlington, TX, was present to represent this item before the Commission and answer any questions. He stated that he is in agreement with all conditions. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Chairman Lowry closed the Public Hearing. No discussion followed. Commissioner Stewart made a motion to approve Case No. S-1151. Fresh Wok, zoning change request from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit) to allow the operation of a 1,000 square foot Chinese take-out restaurant in the future Coppell Crossing shopping center, subject to the Site Plan and the following conditions: 2 1) Limit the sign color to ivory and provide a scale on the sign elevation. 2) Over-all sign shall not exceed 15 square feet. 3) The proposed hours of operation are as follows: Sunday through Thursday: 11:00 a.m. to 9:30 p.m. Friday and Saturday: 11:00 a.m. to 10:30 p.m. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 8. PUBLIC HEARING: To consider the approval of Case No. S-1152, Eason Petroleum Gas Station and Convenience Store, zoning change request from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit) to allow the renovation and occupancy of a gas station with convenience store on a half acre of property located at the southeast corner of Vanbebber Drive and S. Denton Tap Road, at the request of Michael Smith. Assistant Planning Director Pert Virtanen introduced the item to the Commission, showing exhibits of the proposal, stating that the applicant plans to renovate the station into a Texaco facility, remove two existing driveways and extensively landscape the area. Because of the small size of this area, staff believes that this proposal to return this site to a usable condition makes a great deal of sense. Mr. Virtanen then stated that three sides of the building will be faced with an Austin stone type veneer, boxing in the columns that support the canopy with the same material and then painting the canopy and mansard on the sides of the building a muted green color. He then stated that there are unsightly utility poles in and around the site - two tall GTE telephone poles on the south side of Vanbebber Drive; one TU Electric pole on the east side of Denton Tap Road, stating that Staff questions the necessity of so many. He went on to say that in addition of these three poles that adjoin this site, there are two others on site to provide service to the building. Mr. Virtanen then stated that staff recommends approval of this proposal, subject to the Site Plan, building elevations and the landscape plan as submitted with the four exceptions listed on the Staff Report and also subject to the three conditions listed in the Staff Report. Michael A. Smith, 984 North Cooper, Arlington, TX, was present to represent this item before the Commission and answer any questions, stating that the applicant is in agreement with the modifications and conditions with the exception of the utility poles which could cost a great deal of money to remove, except for the two poles on Vanbebber which only carry telephone lines. Some questions were asked with regard to the elimination of some of the poles, the pump colors (red vs. black), two star logos on the mansard, and roof color. Mr. Virtanen stated that he had a discussion with Tim Brancheau of TU Electric, and Tim indicated that the GTE lines could probably go underground. He also contacted Gary Casteel of 3 GTE but has not heard back from him but is hoping to get an answer before the November 10' Council Meeting. With regard to the pump colors, Mr. Ken Eason, 1830 E. Northgate, Irving, TX, stated that the industry provides red pumps. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Chairman Lowry then closed the Public Hearing. Additional discussion followed regarding the roof color. Commissioner McCaffrey made a motion to approve Case No. S-1152, Eason Petroleum, Gas Station and Convenience Store, zoning change request from C (Commercial) to C- S.U.P. (Commercial, Special Use Permit), subject to the Site Plan, building elevations and landscape plan, as submitted, except for the following four modifications and subject to the following three conditions: MODIFICATIONS: 1. Monument sign to be ground lit or unlighted. 2. Two star logos to be eliminated or relocated to the north and south walls. 3. Use of channel letters for the Food Mart sign and logo. 4. Specification of a color that conforms to C .I . V . I . C . recommendations for the store front panels above door height on the front facade (a hue with a chroma of 2 or less and a value of 6 through 8, as defined by the Munsell O Color System), and for attached channel letter signs (white, black or neutral). CONDITIONS: 1. Removal of at least 2 utility poles (the 2 on the site or, preferably, the 2 in the Vanbebber right-of-way and at least 1 on site, if possible), undergrounding of any additional electric facilities, and placement of mechanical equipment and utility meters in inconspicuous locations or screened from view. 2. Restriction of merchandise, such as magazine and newspaper racks, firewood, etc., and of advertising and promotional materials, including drink machine advertising, to the interior of the building, with window signs limited to 10% of the glass area. 3. Granting of variances to side yard and landscape requirements by the 4 Board of Adjustment. The motion was seconded by Commissioner Kittrell; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 9. PUBLIC HEARING: To consider the approval of the Freeport North Addition. Replat of Lot 1, Block 3 and Site Plan, to allow creation of a new lot and the development of four separate office/warehouse facilities totaling 122,590 square feet on approximately 12.1 acres of property located at the northwest corner of Creekview Drive and Royal Lane, at the request of Mayse and Associates, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that along Creekview Drive, staff is requesting a reduced berm between 18" to 24" high in order to make this site more attractive which would serve as a better screen of the parking area as one drives up from Royal Lane. She stated that the applicant has submitted a Tree Survey, showing a number of trees within the 60' front yard area and along the western property line. Ms. Moro asked that these trees be preserved and incorporated into the Landscape Plan; however, the Landscape Architect had expressed a desire to remove all the trees within the required yards. She then stated that if these trees are removed, they need to be replaced and a detailed Site Plan will have to be resubmitted showing the location of each tree on the site to be removed, except for those trees less than 3 caliper inches, measured 12 inches above ground level. Also, the applicant needs to revise the Tree Survey, showing all trees three caliper inches or larger on site within the yard areas and give staff the exact caliper inch total. Ms. Moro then covered with the Commission the proposed median opening on Royal Lane, stating that because of a safety issue, the Engineering staff has suggested a modified left -tum median opening into this site allowing traffic going north on Royal Lane to make a left-hand turn into this site but prohibiting traffic going south on Royal Lane to turn left. Ms. Moro then stated that staff recommends approval of this project, subject to Staff Report's Condition 1, a revised Condition 2, Condition 3, Condition 4, the dropping of Condition 5, Condition 6, with an added condition regarding the modification to the left -turn only median. Greg Daspit, Mayse & Associates, Inc., 14850 Quorum Drive, Suite 201, Dallas, TX, was present to represent this item before the Commission and answer any questions. Mr. Daspit discussed the contours of the property and the necessity to cut and fill. Because of this work, he said that protection of existing trees is not possible and stated that a new Tree Survey will be prepared, as requested. He also said that the architect is trying to get a new look for this site, planting 31 Live Oaks and is concerned that the existing trees will not fit into the overall concept he's trying to achieve. Mr. Daspit stated that the applicant is in agreement with the berm request and with staff's comments. Some discussion followed relative to berming, rather than a slope effect, distance between the street and the parking area, a new Tree Survey/Landscape Plan, etc. 5 Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Chairman Lowry then closed the Public Hearing. Commissioner Kittrell made a motion to approve the Freeport North Addition. Replat of Lot 1. Block 3 and Site PI n, subject to the following conditions: SITE PLAN REVISIONS: 1) Correct Site Plan to show the total site acreage to be 12.1292 acres. 2) In accordance with Section 34-2 of the Zoning Ordinance, modify the Tree Survey to show all trees 3" in caliper or larger, measured 12" above ground level, located within required yards of the site and modify the landscape plan to show caliper -inch for caliper -inch replacement of the existing trees 3" in caliper or larger to be removed. These replacement trees are in addition to the trees required by Section 34-1. 3) Eastern driveway on Creekview Drive needs to be modified not to exceed 40' in width. (See Engineering Department comments) 4) Provide an 18-24" high berm along Creekview Drive. 5) On Building Elevation (A4.3) change Elevation 5 to read Building #2 northern elevation. 6) A modified left -turn only median opening will be allowed for this site. Final design to be approved by the Engineering Department. No revisions are required for the Replat. The motion was seconded by Commissioner McCaffrey; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 10. PUBLIC HEARING=: To consider the approval of the Gateway Business Park Replat of Lot 2, Block 1 and Common Area 1 and Site Plan, to allow the creation of a new lot and the development of a 150,017 square foot office/warehouse facility on approximately 8.3 acres of property located at the southwest corner of Gateway Blvd. and Freeport Parkway, at the request of Halff Associates, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal and stating that the applicant is requesting to screen the truck court from both Gateway Boulevard and Fritz Drive with 3' landscaped berms. She stated that staff would prefer a solid 6' high brick masonry wall to better screen this truck court. She then discussed the future parking area, which meets the City's landscape requirements. Ms. Moro then stated that staff recommends approval of the Replat and Site Plan, subject to the three conditions listed on the Staff Report and an added fourth condition correcting Fritz Way to Fritz Drive on all exhibits. Scott McCrary, Gromatzky DuPree Architects, 2626 Cole Avenue, Suite 100, Dallas, TX 75204, was present to represent this item before the Commission and answer any questions, addressing staff comments and stating that the building will be white with grey accents. He stated that a 3' high berm with dense Austrian Pine planting (full all the way to ground level) provides a more effective screening of the truck court than would a solid 6' high masonry wall and offered to increase the amount of planting along that berm to give a better screen. Mr. McCrary assured the Commission that Austrian Pines do well with a proper irrigation system in place. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Chairman Lowry closed the Public Hearing. Some discussion followed relative to doubling the amount of landscaping if a bermed screen is considered. Commissioner McCaffrey made a motion to approve the Gateway Business Park, Replat of Lot 2, Block 1 and Common Area and Site Plan, subject to the following conditions: 1) Double the amount of plantings shown on the Landscaping Plan relative to the solid 6' high landscaping screen shielding the visibility of the loading areas from Gateway Boulevard and Fritz Drive. 2) Show on the Landscape Plan the 20' Hike and Bike easement along Freeport Parkway. 3) The paint color on the Building Elevations should be noted as that used on the Fritz Companies building; i.e., white building with grey accents. 4) Where referenced on exhibits, change the street name of Fritz Way to Fritz Drive. The motion was seconded by Commissioner Kittrell. Motion carried (5-0) with 7 Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 11. To consider the approval of The Hollows at Northlake Woodlands, Final Plat, to allow the development of 71 residential lots on approximately 32.3 acres of property located along the north side of the DART right-of-way, between Mockingbird Lane and S. MacArthur Blvd., at the request of Tipton Engineering, Inc. Assistant Planning Director Pert Virtanen introduced the item to the Commission, showing an exhibit of the proposal and stating that this Final Plat conforms with the approved Preliminary Plat and stating that staff recommends approval with the one condition listed on the Staff Report. Pat Atkins, Tipton Engineering, Inc., 6300 Broadway, Suite C, Garland, TX 75043, was present to represent this item before the Commission and answer any questions. He stated that the applicant is in agreement with the one staff condition. No discussion followed. Commissioner Stewart made a motion to approve The Hollows at Northlake Woodlands, Plat.Final The motion was seconded by Commissioner McCaffrey; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 12. To consider the approval of the Westbury Manor, Final Plat, to allow the development of 35 residential lots on approximately 9.7 acres of property located along the east side of S. Heartz Road and along the south side of E. Sandy Lake Road, at the request of the Ryland Group, Inc. Assistant Director Pert Virtanen introduced the item to the Commission, showing exhibits of the proposal, stating that the Final Plat conforms with the approved Preliminary Plat and stating that the wrong landscaping plans along Heartz Road were submitted with the Final Plat showing no landscaping. He went on to say that when the Planned Development was approved, this area had landscaping and this will be a requirement. He then stated that staff recommends approval of the Final Plat, subject to the one condition listed on the Staff Report. Fred Phillips, Ryland Group, 12000 Ford Road, Dallas, TX 75234, was present to represent this item before the Commission and answer any questions. He apologized for the incorrect landscaping plan, as submitted, and assured the Commission that the development will be built in accordance with the approved Planned Development conditions. Some discussion followed relative to the kinds of trees being proposed and the concern of neighbors of the shared alley access. City Attorney Hager stated that a legal opinion had been rendered regarding the alley issue. Commissioner Stewart made a motion to approve the Westbury Mang_ Final_ Plat, subject to the following notation: 1. A notation being placed on the face of the plat above the PD conditions indicating that the property is zoned PD -SF -7 (PD -166) . The motion was seconded by Commissioner McCaffrey. Motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 13. To consider the approval of an extension of time through November, 1999, as it applies to the Special Use Permit for the St. Ann Catholic Church expansion, at the request of Michael W. Parrish, Alliance Architects, Inc. Assistant Planning Director Pert Virtanen introduced the item to the Commission, stating that a delay in the church's construction plans has occurred and the applicant has requested a 27 -month extension of their Special Use Permit through November 11, 1999. He stated that staff recommends approval of this request. No discussion followed. Commissioner Kittrell made a motion to approve an extension of time through November, 1999, as it applies to the Special Use Permit for the St. Ann Catholic Church expansion. The motion was seconded by Commissioner McCaffrey; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey and Halsey voting in favor. None opposed. 14. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions Planning Director Gary Sieb updated the Commission on the Planning and Zoning cases brought before Council on October 13'. He stated that the new Tree Ordinance was taken under advisement and will be continued at its meeting on November 10'. B. Director's comments Planning Director Gary Sieb requested that the Commission name and address sheet be returned to him. He advised that next month's Commission agenda will be heavy. Chairman Lowry requested an update on training for Commissioners. After some discussion, Mr. Sieb stated that he will check with the Human Resources Department as to when and where training could be conducted. With nothing further to discuss, the meeting adjourned at approximately 8:15 p.m. D lir, L- - I LA Stan Lowry, Ch ATTES T.,, - B ara . Jahoda, Sr. Administrative Secretary 10