BM 1998-08-20 PZ Joint Session/CCMinutes of August 20, 1998
PLANNING AND ZONING COMMISSION
The Planning and Zoning Commission of the City of Coppell was scheduled to meet in joint
work session with City Council at 5:30 p.m. Because there was no Council quorum, the Mayor
made some comments and the Commission then went into pre -session at 6 p.m. and in regular
session at 6:30 p.m., on Thursday, August 20, 1998, in the Coppell Town Center, 255 Parkway
Boulevard, Coppell, Texas 75019. The following members were present:
Vice Chairman Rick McCaffrey
Commissioner Jon Nesbit
Commissioner Anna Kittrell
Commissioner Karen Turner
Commissioner Texx Stewart
Also present were Mayor Candy Sheehan, City Manager Jim Witt, Deputy City Manager Clay
Phillips, City Engineer Ken Griffin, Assistant City Engineer Mike Martin, City Attorney Pete
Smith, Fire Marshal Travis Crump, Planning Director Gary Sieb, Assistant Planning Director
Pert Virtanen, City Planner Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda.
Chairman Stan Lowry was absent. Commissioner Angelo DeFilippo has resigned.
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1. Call to Order
The Mayor declared there would be no joint meeting as the Council did not have a
quorum present.
DISCUSSION: (Open to the Public)
2. Discussion of the Comprehensive Master Plan, planning policies, procedures
and actions.
The Mayor and City Manager Jim Witt addressed the evening's agenda regarding the
Airport Task Force, the airport noise issues, zoning and land use plan, the number of
recommendations placed on Planning and Zoning cases presented to Council, etc.
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3. Briefing on the Agenda.
Staff briefed the Commission on the cases.
4. Call to Order.
Vice Chairman Rick McCaffrey called the meeting to order.
5. Approval of Minutes dated July 16, 1998.
Commissioner Turner made a motion to approve the minutes of July 16, 1998, as
written. Commissioner Nesbit seconded; motion carried (5-0) with Commissioners
Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None opposed.
6. PUBLIC HEARING: To consider the approval of Case No. PD -109R. Oakbend
ddition, to amend the conditions of the Planned Development as they apply to Lot
13, Block B, to permit a 100 square foot shed within 3 feet of the south property line
that is adjacent to Post Oak Drive on property located at 146 Oakbend Drive in the
Oakbend subdivision, at the request of Brett and Tammy Holst.
Assistant Planning Director Pert Virtanen introduced the item to the Commission,
showing exhibits, including photographs of the shed, stating that it was erected without a
building permit at the southeast corner of the property which is located beyond the 15'
building line as shown on the recorded plat of the Oakbend Addition. He stated that
seven property owners within the neighborhood expressed opposition to this request,
including all four property owners directly across the street. Mr. Virtanen went on to
state that staff recommends denial of this request and recommends that the building be
removed/relocated, listing the reasons for such action.
Brett Holst, owner of the property, 146 Oakbend Drive, Coppell, TX, was present to
represent this item before the Commission and answer any questions. He admitted
having made a serious mistake in not procuring a building permit, addressed other
possible sites in the yard, gave his reasons for materials used on this shed, and stated that
he would like the structure to remain.
Vice Chairman McCaffrey opened the Public Hearing, asking for people present who
wanted to speak either in favor or opposition or wanted to comment on this request to
come forward.
Rich Eckert, 629 Post Oak, Coppell, TX - expressed concern re esthetics along
Oakbend West and owner not obtaining a permit to construct shed.
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Rosanne Seidel, 625 Post Oak, Coppell, TX - representing the other two owners
facing the shed, expressing unappealing view from their front yard. Fears
it sets a precedent for others to built structures without obtaining a permit.
No discussion followed.
Commissioner Stewart made a motion to close the Public Hearing and deny Case No.
PD -109R. Oakbend Addition, Commissioner Kittrell seconded the motion; motion
carried (5-0) with Commissioners Nesbit, Stewart, Kittrell, McCaffrey and Turner voting
in favor of denial. None opposed.
7. PUBLIC HEARING: To consider the approval of Case No. S-1147, America's
Service Station, zoning change request from C (Commercial) to C-S.U.P.
(Commercial, Special Use Permit), to allow the development of a 5,500 square foot
automobile repair garage on an approximate one acre site located along the west side
of North Denton Tap Road, south of Kingsridge Drive, at the request of AMSS
Development, L.P.
Assistant Planning Director Pert Virtanen introduced the item to the Commission,
showing an exhibit of the proposal, stating that staff takes exception to this type of use in
such close proximity to existing single-family homes. He stated that he's had a telephone
conversation with a representative of America's Service Station and suggested at least
seven other sites along Denton Tap Road that are zoned commercial which would be
more suitable for this use. Mr. Virtanen then stated that the reasoning behind securing a
Special Use Permit is to ensure that uses are harmonious with abutting properties. In this
case, staff feels this use at this location is unsuitable and, therefore, Mr. Virtanen said
that staff recommends denial.
Jim Dewey, JDJR Engineers & Consultants, Inc., 2505 Texas Drive, Suite 109, Irving,
TX, was present to represent this item before the Commission and answer any questions.
Mark Kerr, Vice Present and Chief Financial Officer of American Service Station, 14340
Torrey Chase Boulevard, Houston, TX, was also present. Mr. Kerr showed exhibits of
existing facilities and stated that some facilities are located near residential areas and no
one has complained about the noise issue. He stated that the majority of repairs would
take place seven days a week between the hours of 8 a.m. and 6 p.m., although the
station would remain open to 9 p.m. for customers to pick up their vehicles. A matching
wall to Huntington Ridge (any height necessary) is being proposed along two sides of the
property which would help hinder sounds.
Some questions were asked of Mr. Kerr as to where in Kingwood his automobile repair
facility is located, whether or not a meeting with homeowners had taken place (the
answer was "no"), and the locations of other such facilities in our area (McKinney,
which backs up to residential property, and Plano, which is in a strip shopping center) .
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Vice Chairman McCaffrey opened the Public Hearing, asking for people present who
wanted to speak either in favor or opposition or wanted to comment on this request to
come forward. No one present wanted to speak in favor of the proposal. In order to
save time hearing all the objections, Vice Chairman McCaffrey proposed closing the
Public Hearing and denying the Special Use Permit if a second to the motion was offered.
Vice Chairman McCaffrey asked for a show of hands of those opposed to the proposal
(approximately 18 hands were raised). Eric Wewers, 135 Clover Meadow, Coppell, TX,
representing the Huntington HOA stated that if there's a motion to deny this Special Use
Permit, he would waive the protesters' time; however, he reserved the right to speak in
opposition if the motion fails. This was agreeable with the Vice Chair. With that, Vice
Chairman McCaffrey made a motion to close the Public Hearing and deny Case No. S-
1147, America's Service Station. Commissioner Kittrell seconded the motion; motion
carried (5-0) with Commissioners Nesbit, Stewart, Kittrell, McCaffrey and Turner voting
in favor of denial. None opposed.
8. To consider the approval of the Amgri a's Service Station AddifiQn, Minor Plat, to
allow the development of a 5,500 square foot automobile repair garage on an
approximate one acre site located along the west side of North Denton Tap Road and
south of Kingsridge Drive, at the request of JDJR Engineers and Consultants.
Assistant Planning Director Pert Virtanen stated since this is the companion case to the
Special Use Permit previously denied and proper zoning is not in place, denial of this
Minor Plat is recommended.
Commissioner Nesbit made a motion to deny the America's Service Station, Minor Plat.
Commissioner Stewart seconded the motion; motion carried (5-0) with Commissioners
Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor of denial. None
opposed.
9. PUBLIC FEARING: To consider the approval of Case No. PD -171, G E Shared
Services Center, zoning change request from HC (Highway Commercial) to PD -HC
(Planned Development, Highway Commercial) to allow the development of two 5 -
story office buildings on 23.4418 acres of property located at the northeast corner of
Corporate Park Boulevard and S.H. 121, at the request of the Beck Group.
City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of
the proposal, including the proposed monument sign. She stated that this is the first mid -
rise office complex to be built in the City of Coppell with two five -story buildings being
proposed. She stated that the facility will employ approximately 2,000 employees in the
Finance and Human Resources divisions of GTE. Ms. Moro then discussed the
challenges with regard to this project; i.e., parking requirements and the shortage in
landscaping. She then stated that staff recommends approval, subject to the
development being in conformity with the Site Plan, Building and Sign Elevations, a
modified landscape plan and irrigation system, and the eight conditions listed in the
Staff Report.
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Mike Webster, Beck Group, 1700 Pacific Avenue, Suite 3800, Dallas, TX 75201, was
present to represent this item before the Commission and answer any questions, stating
that the applicant is in agreement with the conditions but questions the berm along the
entire frontage of S.H. 121. He tried to show the Commission the differences in
elevation between the access road and the parking level along most of the frontage. Some
discussion followed. He suggested moving the hedge line up the slope slightly which
might enhance the screening and then suggested adding more landscaping to screen the
corners.
Some discussion followed regarding the berms, kinds of landscape screening, compact
parking spaces percentage, safety issues, etc. Gary Sieb, Director of Planning, stated
that prior to preparing the Staff Report, staff did not have the grading plan for the
parking lot, itself, and notices that the parking lot is considerably lower than the 121
service road. He stated that the grading of the parking lot ranges anywhere from 8'
below grade and as one moves to the north it comes up to about 1' below grade and then
slopes down again. One of the concerns staff has is that if you have a level parking lot
and a level piece of ground adjacent to it, screening of the cars is necessary for two
reasons, i.e., to screen the cars from people looking at it and secondly, to screen the
headlights when cars leave at night. He stated that staff can work with the applicant to
determine where the landscaping needs to go if the berm is deemed unnecessary. Mr.
Sieb reminded the Commission that the applicant exceeds the minimum required parking
based on the use of the lot itself without counting the compact spaces.
Vice Chairman McCaffrey opened the Public Hearing, asking for people present who
wanted to speak either in favor or opposition or wanted to comment on this request to
come forward.
There were none.
Vice Chairman McCaffrey then closed the Public Hearing.
Some discussion followed relative to the berm question. Vice Chairman McCaffrey
stated his position that 3-5 feet of berming with landscaping on top is needed along S.H.
121 for continuity because of the sea of parking spaces.
Commissioner Stewart made a motion to approve Case No. PD -171, GTE Shared
Services Center, subject to the following recommended conditions:
1) Enhance the perimeter landscaping along the SH 121 frontage with a 3 to
5 foot high berm with a staggered double rows of either Austrian pine or
aristocrat pear trees planted on top of the berm, accented by an evergreen
shrub hedge
2) Show 30" -high hedge to screen the cars.
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3) Correct the Zoning Exhibit to reflect the proposed zoning as "Planned
Development, Highway Commercial".
4) Specify the color of the GTE logo on the monument sign.
5) Monument sign on Corporate Park Blvd. must be setback 15' from street
Right -of -Way.
6) Any driveway access to SH 121 frontage road must be approved by the
Texas Department of Transportation.
7) Show the Right -of -Way widths for both legs of Coppell Road so the City
can verify that there is enough Right -of -Way to reconstruct Coppell Road.
8) Need to show Right -of -Way dedication for horizontal curve on Coppell
Road at the northeast corner of property for future alignment of Coppell
Road.
The motion was seconded by Commissioner Kittrell; motion carried (5-0) with
Commissioners Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None
opposed.
10. PUBLIC HEARING: To consider the approval of the GTE Shared Services Center
Addition, Replat and Minor Plat, to allow the creation of two new lots, as well as to
permit the development of two 5 -story office buildings on Lot 1 located at the
northeast corner of Corporate Park Boulevard and S.H. 121, at the request of the
Beck Group.
City Planner Isabelle Moro introduced the item to the Commission, stating that this is the
companion plat to the zoning case just approved, giving a brief history of the property
and stating that Lot 2 will remain vacant for the time being and that GTE has the option
to purchase the 10 acres for future development of a Phase H project. She then stated
that staff recommends approval of the Replat and Minor Plat, subject to the four
conditions listed on the Staff Report.
Mike Webster, Beck Group, 1700 Pacific Avenue, Suite 3800, Dallas, TX 75201, was
present to represent this item before the Commission and answer any questions. He
stated that the applicant is in agreement with the stated conditions, pointing out that until
an option is exercised on the Phase U property, the easement required for the curve on
Coppell Road up in the northeast corner is not on their property but they are actively
involved in the planning of it and the Beck Group will work with the applicant and staff
to do so.
Vice Chairman McCaffrey opened the Public Hearing, asking for people present who
wanted to speak either in favor or opposition or wanted to comment on this request to
come forward.
There were none.
Commissioner McCaffrey closed the Public Hearing.
Commissioner Kittrell made a motion to approve the GTE Shared Services Center, Replat
and Minor Plat, subject to the following conditions:
1) Delete the Secretary of the Planning and Zoning Commission signature
block, as well as the paragraph above the Chairman of the Planning and
Zoning Commission's signature block stating that the replat was approved
by formal action by the Planning and Zoning Commission.
2) Any driveway access to SH 121 frontage road must be approved by the
Texas Department of Transportation.
3) Show the Right -of -Way widths for both legs of Coppell Road so the City
can verify that there is enough Right -of -Way to reconstruct Coppell Road.
4) Show dedication for horizontal curve on Coppell Road at the northeast
comer of property for future alignment of Coppell Road.
The motion was seconded by Commissioner Turner; motion carried (5-0) with
Commissioners Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None
opposed.
11. PUBLIC HEARING: To consider the approval of the Park 3Vest Commerce Center.
Replat of Lots 1 and 2, Blocked Site Plan, to allow the redefinition of a common
lot line between Lot 1 and 2, as well as to permit the development of 2 office
buildings totaling 208,564 square feet on Lot 2, located at the northwest corner of
South Beltline Road and Wrangler Drive, at the request of Halff Associates, Inc.
City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of
the proposal and stating that the purpose of the replat is to move the interior lot line
between Lots 1 and 2, which increases the size of Lot 1 by approximately 6,900 square
feet and decreases the size of Lot 2 by approximately 9,300 square feet. She then stated
that two single -story tilt -wall structures will be built in two phases. Phase 1 will consist
of the construction of a 104,000 square foot building and 430 parking spaces, including
100 covered parking spaces, and 5 loading spaces. No covered parking spaces are
planned for Phase II. After further description of the proposal, she stated that staff
recommends approval of both the Replat of Lots 1 & 2 of Block 5 and the Site Plan with
no conditions.
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Dennis Chovan, Halff Associates, 8616 Northwest Plaza Drive, Dallas, TX, was present
to represent this item before the Commission and answer any questions. Tom Maxwell,
Alliance Architects, 12750 Merit Drive, Dallas, TX, was also present to answer
questions.
Some discussion followed relative to the completion of Wrangler Drive, the material to
be used on the canopies, etc.
Vice Chairman McCaffrey opened the Public Hearing, asking for people present who
wanted to speak either in favor or opposition or wanted to comment on this request to
come forward.
There were none.
Commissioner McCaffrey closed the Public Hearing.
Commissioner Nesbit made a motion to approve the Park West Commerce Center, Replat
of Lots 1&2, Block 5, and Site Plan. The motion was seconded by Commissioner
Turner; motion carried (5-0) with Commissioners Nesbit, Stewart, Kittrell, McCaffrey
and Turner voting in favor. None opposed.
12. PUBLIC I ARINC=: To consider the approval of the FreepQrtNorth, Block 1,`Lot
to allow the layout of additional fire lanes to serve the 125,103 square
foot building under construction on property located at the northwest corner of
Gateview Boulevard and Royal Lane, at the request of Halff Associates, Inc.
Assistant Director Pert Virtanen introduced the item to the Commission, showing exhibits
of the proposal and stating that the Site Plan for this project was approved last spring.
He stated that the purpose of the replat is to establish utility easements and fire lanes on
the property and stated that staff recommends approval with no conditions.
Vice Chairman McCaffrey opened the Public Hearing, asking for people present who
wanted to speak either in favor or opposition or wanted to comment on this request to
come forward.
There were none.
Commissioner McCaffrey closed the Public Hearing.
Commissioner Turner made a motion to approve the Freeport North, Block 1, Lot 1,
Replat. The motion was seconded by Commissioner Nesbit; motion carried (5-0) with
Commissioners Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None
opposed.
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A ten-minute break was observed.
13. To consider the approval of the Fire Station No. 1, Lot 1, Block 1. Copnell gnimal
Shelter Facility, Site Plan, to allow the development of an approximate 4,100 square
foot facility on 3.64 acres of property located at the northwest corner of
Southwestern Blvd. and South Coppell Road, at the request of Ron Hobbs
Architects.
City Planner Isabelle Moro introduced the item to the Commission, showing an exhibit of
the proposal and stating that the monument sign elevations being presented this evening
meet code. She stated that staff recommends approval of this proposal with no conditions
(the two conditions listed on the Staff Report have been met) .
Perri Kittles, Environmental Health Officer for the City of Coppell, was present to
represent this item before the Commission and answer any questions.
Minor discussion followed relating to having a computer link for tagged lost dogs and
whether or not the facility is planned for build -out of the City. Ms. Kittles addressed
these issues and answered in the affirmative.
Commissioner Nesbit made a motion to approve the Fire Station #1, Lot 1, Block 1,
Coppell Animal Facility Site Plan. The motion was seconded by Commissioner Kittrell;
motion carried (5-0) with Commissioners Nesbit, Stewart, Kittrell, McCaffrey and
Turner voting in favor. None opposed.
14. To consider the approval of the Deer Run, Final Plat, to allow the development of 56
duplex lots on approximately 9 acres of property located at the northwest corner of
Ruby and South Coppell Roads, at the request of Harrington Engineering, Inc.
Assistant Planning Director Pert Virtanen introduced the item to the Commission,
showing an exhibit of the proposal, stating that this Final Plat conforms with the
Preliminary Plat previously approved. He then stated that staff recommends approval
with no conditions.
James Harrington, Harrington Engineering, Inc. , 3023 Routh Street, Dallas, TX, was
present to represent this item before the Commission and answer any questions.
No discussion followed.
Commissioner Turner made a motion to approve the Deer Run Final Plat. The motion
was seconded by Commissioner Kittrell; motion carried (5-0) with Commissioners
Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None opposed.
15. To consider the approval of the SIQUeleigit at Riverchase II. Final Plat, to allow the
development of 322 multi -family units on approximately 20 acres of property located
at the southeast and southwest corners of Riverchase and Fairway Drives, at the
request of Nathan D. Maier Engineers, Inc.
City Planner Isabelle Moro introduced the item to the Commission, showing an exhibit of
the proposal and stating that the Site Plan was approved by Council in May and relating
to the Commission the three variances which were recently granted by the Board of
Adjustment. Ms. Moro then stated that the Final Plat conforms with the previously
approved Preliminary Plat and staff recommends approval, subject to Condition No. 2,
only (Condition No. 1 was dropped because it does not relate to the plat, itself.)
Mike Daniel, Nathan D. Meier, 8080 Park Lane, Dallas, TX, was present to represent
this item before the Commission and answer any questions. He stated that the applicant
is in agreement with the second condition.
No discussion followed.
Commissioner Kittrell made a motion to approve the Stoneleigh at Riverchase II, Final
Plat, subject to the following condition:
1) The property is impacted by the $1,285 per dwelling unit park
development fee.
Commissioner Nesbit seconded the motion; motion carried (5-0) with Commissioners
Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None opposed.
16. To consider the approval of the Emport North, Lot 1. dock 2, Site Plan
Amen ent, to permit the construction of a 6 foot high masonry wall to restrict
access to the truck court along the north side of Northpoint Drive on approximately
16.6 acres of property located at the northwest corner of Royal Lane and Northpoint
Drive, at the request of O'Brian & Associates, Inc.
City Planner Isabelle Moro stated that a letter was received from the applicant requesting
this case be held under advisement until the Planning Commission's February 18, 1999,
meeting.
Commissioner Stewart made a motion to hold the Freeport North, Lot 1, Block 2, Site
Plan Amendment under advisement to the Commission's February 18, 1999, meeting.
The motion was seconded by Commissioner Kittrell; motion carried (5-0) with
Commissioners Nesbit, Stewart, Kittrell, McCaffrey and Turner voting in favor. None
opposed.
17. General discussion concerning planning and zoning issues
A. Update on Council planning agenda actions
There were no comments.
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B. Director's comments
There were no comments.
With nothing further to discuss, the meeting adjourned at approximately 8:30 p.m.
Rick McCaffrey, Vice Caiimdh
ATTES
B ar . Jahoda, Sr. Administrative Secretary
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