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CP 2011-04-26 NOTICE OF CITY COUNCIL MEETING AND AGENDA APRIL 26, 2011 DOUG STOVER BOB MAHALIK, Place 2 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5 BRIANNA HINOJOSA-FLORES, Place 3 MARVIN FRANKLIN, Place 6 MARSHA TUNNELL, Place 4 KAREN HUNT, Place 7 CLAY PHILLIPS, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:30 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, April 26, 2011, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag042611 Page 1 of 4 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.072 – Deliberation regarding Real Property. 1. Discussion regarding the land purchase agreements associated with Northlake/Cypress Waters. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Service Organization Funding. B. Discussion regarding Event Shirts. C. Discussion regarding Ambulance Billing Fees and Fee Structure. D. Discussion regarding Old Coppell Development. E. Discussion of Agenda Items. RECEPTION FOR LEADERSHIP COPPELL CLASS OF 2011 IN ATRIUM FROM 7:00 P.M. -7:30 P.M. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Presentation by Texas Municipal Library Directors Association of the 2010 Achievement of Excellence in Libraries Award. 8. Consider approval of a proclamation naming Wednesday, April 27, 2011 as ADMINISTRATIVE PROFESSIONALS DAY, and authorizing the Mayor to sign. 9. Graduation ceremony for Leadership Coppell Class of 2011. 10. Citizens' Appearances 11. Consider approval of minutes: April 12, 2011. ag042611 Page 2 of 4 ITEM # ITEM DESCRIPTION 12. Consider approval of an Interlocal Purchasing Agreement between the City of McKinney and the City of Coppell; and authorizing the Mayor to sign. 13. Consider approval of entering into an agreement with Freese and Nichols, Inc. to perform an Impact Fee study for revisions to the City’s current Impact Fee ordinance, in an amount of $104,000, as provided for in Roadway Impact Fee collections; and authorizing the City Manager to sign and execute any necessary documents. 14. City Manager's Report. A. Project Update and Future Agendas. 15. Mayor and Council Reports. A. Report by Mayor Stover regarding Earthfest to be held on April 30th at Town Center Plaza from 10am - 2pm. B. Report by Mayor Stover regarding Relay for Life to be held on April 30th at Wagon Wheel Park beginning at 5pm. 16. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. 17. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell. B. Coppell ISD – Mahalik and Hinojosa-Flores. C. Coppell Seniors – Brancheau and Faught. D. Dallas Regional Mobility Coalition –Hunt. E. International Council for Local Environmental Initiatives (ICLEI) – Brancheau. F. Metrocrest Hospital Authority – Tunnell. G. Metrocrest Medical Foundation – Mahalik. H. Metrocrest Medical Services – Hinojosa-Flores. I. Metrocrest Social Services – Franklin. J. North Texas Council of Governments – Tunnell. K. North Texas Commission – Hunt. L. Senior Adult Services – Franklin. 18. Necessary action resulting from Executive Session. Adjournment. ____________________________________ Douglas N. Stover, Mayor ag042611 Page 3 of 4 ITEM # ITEM DESCRIPTION CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 22nd day of April, 2011, at __________________. ____________________________________ Christel Pettinos, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag042611 Page 4 of 4 KEY TO COUNCIL GOALS ICONS COPPELL VISION 2030 Sustainable City Government • Excellent City Services with high level of Customer Satisfaction • “Green” City Operations and Facilities • Excellent and Well-maintained City Infrastructure and Facilities • Top Quality City Workforce • Financial Resources to Support City Services Business Prosperity • Retention and Attraction of Businesses that generate revenues for the City • Major Retail and Top Quality Business Office Park along I-635 and SH 121 • Old Coppell as a Small Town Village • Community Commercial Centers • House Offices and Home-Based Businesses Community Wellness and Enrichment • Community Gathering Places • Recreation Programs and Services for all Generations • Expand Cultural Arts Amenities and Opportunities • Residents’ Wellness and Longevity • Community Education Programs and Support of Top Quality Schools • Multi-Use Trail Systems Connecting the City Sense of Community • Residents and Businesses Engaging and Contributing to the Coppell Community • Strong Community Events and Festivals • New Residents Welcome and Involved • Effective Community Partnerships • Future Civic Community Leaders’ Development Special Place to Live • Quality Housing for Family Generations • Beautiful Green City • Revitalizing Neighborhoods • Mobility within Coppell • Easy Access to Dallas-Fort Worth Regions AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: ES-2 EXECUTIVE SESSION A. Section 551.072 – Deliberation regarding Real Property. 1. Discussion regarding the land purchase agreements associated with Northlake/Cypress Waters. Agenda Request Form - Revised 02/04 Document Name: %exsessn AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: ES-3 WORK SESSION A. Discussion regarding Service Organization Funding. B. Discussion regarding Event Shirts. C. Discussion regarding Ambulance Billing Fees and Fee Structure. D. Discussion regarding Old Coppell Development. E. Discussion of Agenda Items. Agenda Request Form - Revised 02/07 %wksessn WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ Library April 26, 2011 7 ✔ PRESENTATION Presentation by Texas Municipal Library Directors Association of the 2010 Achievement of Excellence in Libraries Award Kerry McGeath, City Librarian, Deputy Director Community Services, City of Southlake will present award to Library Director Victoria Chiavetta. No action necessary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Manager April 26, 2011 8 ✔ PROCLAMATION Consider approval of a proclamation naming Wednesday, April 27, 2011 as ADMINISTRATIVE PROFESSIONALS DAY, and authorizing the Mayor to sign. !Admn Prof Day - 1AR PROCLAMATION WHEREAS, Wednesday, April 27 is set aside to honor all Office Professionals in conjunction with Administrative Professionals Week which is celebrated April 24-30, 2011; and WHEREAS, the city of Coppell is proud of the dedication and hard work of their administrative staff; and WHEREAS, the administrative staff is instrumental in keeping our City running effectively and efficiently; and WHEREAS, the City of Coppell extends special thanks to all the administrative staff in the organization. NOW, THEREFORE, I, Douglas N. Stover, Mayor of the City of Coppell, do hereby proclaim Wednesday, April 27 as "ADMINISTRATIVE PROFESSIONALS DAY" in the city of Coppell, and encourage all Directors and Supervisors to recognize these employees as the professionals they truly are. IN WITNESS THEREOF, I have set my hand and caused the seal of the city of Coppell to be affixed this _____ day of April 2011. ____________________________ Douglas N. Stover, Mayor ATTEST: ___________________________ Christel Pettinos, City Secretary WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: ȱ City Manager's Office April 26, 2011 9 ✔ PRESENTATION Graduation ceremony for Leadership Coppell Class of 2011. !Graduation - 1AR AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: 10 CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary April 26, 2011 11 ✔✔ PROCEDURAL Consider approval of minutes: April 12, 2011. Minutes of the City Council meeting held on April 12, 2011. Staff recommends approval. %minutes MINUTES OF APRIL 12, 2011 The City Council of the City of Coppell met in Regular Called Session on Tuesday, April 12, 2011, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor Bob Mahalik, Mayor Pro Tem Tim Brancheau, Councilmember Brianna Hinojosa-Flores, Councilmember Marsha Tunnell, Councilmember Billy Faught, Councilmember Marvin Franklin, Councilmember Karen Hunt, Councilmember Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. 1. Call to order. Mayor Stover called the meeting to order, determined that a quorum was present and convened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney and Section 551.072 – Deliberation regarding Real Property. 1. Seek legal advice from the City Attorney concerning the settlement and land purchase agreements with the Billingsleys at Northlake. B. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. Economic Development Prospects west of Belt Line Rd. and north of Dividend. Mayor Stover convened into Executive Session at 5:46 p.m. Mayor Stover adjourned the Executive Session at 6:37 p.m. and opened the Work Session. cm041211 Page 1 of 9 WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Council Goals. B. Discussion regarding Holiday Parade. C. Discussion regarding Council Retreat. D. Discussion regarding Municipal Elections. E. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Monsignor Leon Duesman from St. Ann’s Catholic Church led those present in the Invocation. 6. Pledge of Allegiance. Mayor Stover led those present in the Pledge of Allegiance. 7. Citizens' Appearances. Mayor Stover advised that no one signed up to speak. 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: March 22, 2011. B. Consider approval of a Master Agreement covering Transportation and Major Capital Improvement Projects between Dallas County and the City of Coppell; and authorizing the Mayor to sign. C. Consider approval of an Ordinance for Case No. PD-224R- HC, Northlake College, a zoning change from PD-224-HC (Planned Development 224-Highway Commercial) to PD- cm041211 Page 2 of 9 224R-HC (Planned Development 224 Revised-Highway Commercial), to revise the Concept Plan and attach a Detail Site Plan to permit a Valve Site on 5,625 square feet of property of this 34.94 acre tract of land located on the southeast side of S.H. 121, south of Sandy Lake Road and authorizing the Mayor to sign. D. Consider approval of an Ordinance for Case No. PD- 237R3-HC, QuikTrip, a zoning change from PD-237R2-HC (Planned Development-237 Revision 2-Highway Commercial) to PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial), to attach a Detail Site Plan to allow a 4,900-square-foot convenience store with eight gas pump islands on 2.03 acres of land located at the northeast corner of South Belt Line Road and the proposed extension of Dividend Drive and authorizing the Mayor to sign. E. Consider approval of an Ordinance for Case No. S-1173R, AT&T Mobility, a zoning change from S-1173 (Special Use Permit-1173) to S-1173R (Special Use Permit Revised- 1173), to allow the co-location of antenna on the existing monopole and additional cabinets at the base on 0.028 acres of property located at 1305 Wrangler Circle and authorizing the Mayor to sign. Action: Councilmember Tunnell moved to approve Consent Agenda Items A, B, C carrying Ordinance No. 91500-A-560, D carrying Ordinance No. 91500-A-561, and E carrying Ordinance No. 91500-A-562. Councilmember Hunt seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa- Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion. 9. Consider authorization of proceeding with a project to replace the Kid Country Playground with another Leathers Playground unit, as requested by the Coppell Park Board. Presentation: cm041211 Page 3 of 9 Brad Reid, Director of Parks and Recreation, introduced the Park Board members Jack Clark, Brian Brandstetter, and Neil Bales to make a presentation to Council. Mark Leathers, Architect, made a presentation to Council. Action: Councilmember Brancheau moved to authorize the proceeding of with a project to replace the Kid Country Playground with another Leathers Playground unit, as requested by the Coppell Park Board. Councilmember Hinojosa-Flores seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion. 10. PUBLIC HEARING: Consider approval of Case No. PD-250-H, Old Town Addition (Main Street), a zoning change request from H (Historic) to PD- 250-H (Planned Development-250-Historic), to establish a Conceptual Site/Landscape Plan for a mixed use development on 23.12 acres of property located south of Bethel Road, north of Burns Road between Hammond and South Coppell Roads, with no conditions. Presentation: Matt Steer, City Planner, made a presentation to the Council. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak. 1) Kay Yates, 519 McNear Dr., asked a question of Council. 2) Grey Yancy, 215 S. Denton Tap Rd., answered questions of Council. Action: Councilmember Tunnell moved to close the Public Hearing and approve Case No. PD-250-H, Old Town Addition (Main Street), a zoning change cm041211 Page 4 of 9 request from H (Historic) to PD-250-H (Planned Development-250- Historic), to establish a Conceptual Site/Landscape Plan for a mixed use development on 23.12 acres of property located south of Bethel Road, north of Burns Road between Hammond and South Coppell Roads, with no conditions. Councilmember Franklin seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion. 11. PUBLIC HEARING: Consider approval of Case No. PD-238R-HC, Coppell Office Village, a zoning change request from PD-238-HC (Planned Development-238-Highway Commercial) to PD-238R-HC (Planned Development-238 Revised-Highway Commercial), to revise the Detail Site Plan to allow a 40-square-foot internally illuminated acrylic monument sign with a stone base on 2.02 acres of property located at 225 East S.H. 121. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the Council. Terry Holmes, applicant, was available for questions. Public Hearing: Mayor Stover opened the Public Hearing and advised that no one had signed up to speak. Action: Mayor Pro Tem Mahalik moved to close the Public Hearing and approve Case No. PD-238R-HC, Coppell Office Village, a zoning change request from PD-238-HC (Planned Development-238-Highway Commercial) to PD-238R-HC (Planned Development-238 Revised-Highway Commercial), to revise the Detail Site Plan to allow a 40-square-foot internally illuminated acrylic monument sign with a stone base on 2.02 acres of property located at 225 East S.H. 121 with the following conditions: 1) The sign shall be erected over the existing stone base and shall: a. be constructed of a minimum of ½ inch thick etched tempered glass, with a maximum size of 23 square feet; cm041211 Page 5 of 9 b. be edge-lit with blue LED lighting; c. have COR-TEN steel letters attached to the face of the sign as illustrated on the Exhibit submitted on April 5, 2011, and; d. include the address of the building. 2) This amendment to the Planned Development shall be valid for one year from the date the Ordinance is approved and signed by the Mayor. Councilmember Hunt seconded the motion; the motion carried 6-1 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the motion and Councilmember Tunnell voting against the motion. 12. Consider approval of an Ordinance for Case No. PD-249R-SF-7, Royal Oaks, a zoning change from SF-12 and O (Single Family- 12 and Office) to PD-249R-SF-7 (Planned Development-249 Revised-Single Family-7), to allow the construction of 22 single-family homes on 5.16 acres of property located on the south side of Sandy Lake Road, between Heartz Road and London Way and authorizing the Mayor to sign. Presentation: Marcie Diamond, Assistant Director of Planning, made a presentation to the Council. Action: Councilmember Beancheau moved to approve Ordinance No. 91500-A-563 for Case No. PD-249R-SF-7, Royal Oaks, a zoning change from SF-12 and O (Single Family-12 and Office) to PD-249R-SF-7 (Planned Development-249 Revised-Single Family-7), to allow the construction of 22 single-family homes on 5.16 acres of property located on the south side of Sandy Lake Road, between Heartz Road and London Way and authorizing the Mayor to sign. Councilmember Faught seconded the motion; the motion carried 6-1 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the motion and Councilmember Tunnell voting against the motion. cm041211 Page 6 of 9 13. Consider approval of an Economic Development Agreement by and between the City of Coppell and Jet Line Products Texas, L.L.C., and authorizing the Mayor to sign. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. Action: Councilmember Franklin moved to approve an Economic Development Agreement by and between the City of Coppell and Jet Line Products Texas, L.L.C., and authorizing the Mayor to sign. Councilmember Hinojosa-Flores seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion. 14. Discussion regarding reducing Deforest Road to one lane eastbound from MacArthur Blvd. to Allen Road for the duration of the construction project. Presentation: Ken Griffin, Director of Engineering, made a presentation to Council. 15. Discussion regarding restricting access through the Belt Line Road, Denton Tap Road and Southwestern Blvd. intersection for the reconstruction of the intersection with stamped concrete. Presentation: Ken Griffin, Director of Engineering, made a presentation to Council. 16. Consider approval of Contract Amendment Number 2 in the amount of $73,200.00 to the Freese and Nichols, Inc. design contract for improvements in the Old Town Coppell area; and authorizing the City Manager to sign any necessary documents. cm041211 Page 7 of 9 Presentation: Ken Griffin, Director of Engineering, made a presentation to Council. Action: Councilmember Tunnell moved to approve a Contract Amendment Number 2 in the amount of $73,200.00 to the Freese and Nichols, Inc. design contract for improvements in the Old Town Coppell area; and authorizing the City Manager to sign any necessary documents. Councilmember Hunt seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa- Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion. 17. Consider approval of a Resolution approving the terms and conditions of an Interlocal Agreement between the Town of Addison, The City of Farmers Branch, The City of Carrollton, and The City of Coppell to form the Metrocrest Cities Police Consortium; and authorizing the Mayor to sign. Presentation: Mac Tristan, Police Chief, made a presentation to Council. Action: Councilmember Franklin moved to approve Resolution No. 2011-0412.1 approving the terms and conditions of an Interlocal Agreement between the Town of Addison, The City of Farmers Branch, The City of Carrollton, and The City of Coppell to form the Metrocrest Cities Police Consortium; and authorizing the Mayor to sign. Councilmember Faught seconded the motion; the motion carried 7-0 with Mayor Pro Tem Mahalik and Councilmembers Brancheau, Hinojosa-Flores, Tunnell, Faught, Franklin and Hunt voting in favor of the motion. 18. City Manager's Report. A. Project Update and Future Agendas. City Manager Clay Phillips reported that Earthfest and Relay for Life is scheduled for April 30th. A Joint Council Meeting with the Planning and cm041211 Page 8 of 9 Zoning Commission and Economic Development Committee is scheduled for May 4th at the Grapevine Springs Senior and Community Center. 19. Mayor and Council Reports. A. Report by Mayor Stover regarding the Metroplex Mayors’ Meeting. B. Report by Mayor Stover regarding the upcoming Special Event: EGGstravaganza, April 23rd at Wagon Wheel Park beginning at 11am. A. Nothing to report. B. Mayor Stover reported that the Eggstravaganza is scheduled for April 23rd at 11:00 a.m. at Wagon Wheel Park. 20. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. Nothing to report. 21. Necessary action resulting from Executive Session. Nothing to report. Adjournment. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Douglas N. Stover, Mayor ATTEST: ____________________________________ Christel Pettinos, City Secretary cm041211 Page 9 of 9 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Human Resources April 26, 2011 12 ✔ CONTRACT/BID or PROPOSAL Consider approval of an Interlocal Purchasing Agreement between the City of Mckinney and the City of Coppell; and authorizing the Mayor to sign. The Cities of Coppell and City of McKinney will work cooperatively to provide a program for the purchase of various goods and services commonly utilized by both Cities (the Cooperative Purchasing Program), and under such Program may purchase goods and services from vendors under present and future contracts with either or. This agreement satisfies the provisions of Section 271.102 of the Local Government Code establishing a cooperative purchasing program between the City of McKinney and the City of Coppell. &Interlocal Purchasing Agreement April 18, 2011 TO: Mayor and Council FROM: Jerod Anderson Purchasing Manager RE: Consider Approval of an Interlocal Agreement with the City of McKinney Under the authority of Chapter 271 V.T.C.A, Local Government Code, Cooperative Purchasing Program and Sections 791.001-791.029 of the Texas Government Code. The City of Coppell and the City of McKinney wishes to enter into an Interlocal Agreement to purchase various goods and services using either agency’s established contracts as in the best interest of each agency. The Fire Department would like to use the City of McKinney’s Ambulance Debt Collection Contract. Therefore, by entering into this agreement the City may enter into an agreement with that vendor by using the City of McKinney’s competitively bid contract. Staff recommends approval. INTERLOCAL AGREEMENT BETWEEN THE CITY OF COPPELL AND CITY OF MCKINNEY, TEXAS This agreement is made this ___________ day of __________, 2011, between the City of Coppell, Texas and City of McKinney, Texas, both acting through their duly authorized agents: WHEREAS, the contract is made as permitted under the authority of Chapter 271 V.T.C.A, Local Government Code, Cooperative Purchasing Program and Sections 791.001-791.029 of the Texas Government Code. The Cities of Coppell and City of McKinney wish to enter into this Interlocal Agreement to set for the terms and conditions upon which the Cities of Coppell and City of McKinney may purchase various goods and services commonly utilized by both entities; and NOW, THEREFORE, in consideration of the foregoing and the mutual promises, covenants and obligations as set forth herein, the Cities of Coppell and City of McKinney agree as follows: WITNESSETH: 1. The Cities of Coppell and City of McKinney will work cooperatively to provide a program for the purchase of various goods and services commonly utilized by both Cities (the Cooperative Purchasing Program), and under such Program may purchase goods and services from vendors under present and future contracts with either or both entities. 2. The Cities of Coppell and City of McKinney may enter into individual contracts with vendors under the Cooperative Purchasing Program provided for under this Agreement. The Cities shall be individually responsible for payment directly to the vendor and for the vendor’s compliance with all conditions of delivery and quality of purchased items under such individual contracts. 3. The Cities of Coppell and City of McKinney designate their respective City Manager’s or their respective designee to act under the direction of, and on behalf of, that local government on all matter relating to the agreement. 4. The term of this Agreement shall become effective on the date of execution and continue in full force and effect thereafter until terminated by either party on thirty (30) days written notice to the other party. EXECUTED by the parties hereto on the day and year first above written: City of Coppell City of McKinney By By Doug Stover Title Title Mayor Date Date ATTEST ATTEST (City Secretary) Approved as to form and legality: (City Attorney) WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Engineering April 26, 2011 13 ✔ CONTRACT/BID or PROPOSAL Consider approval of entering into an agreement with Freese and Nichols, Inc. to perform an Impact Fee study for revisions to the City’s current Impact Fee ordinance, in an amount of $104,000, as provided for in Roadway Impact Fee collections; and authorizing the City Manager to sign and execute any necessary documents. Approval of this agreement will allow the consultant to evaluate our current Impact Fee ordinance to ensure its compliance with Chapter 395 of the Local Government Code, as amended by the 80th Legislation in 2007 and to reevaluate the fees assessed to ensure that they are still consistent with the City’s Capital Improvement Plan for water, wastewater, and roadway. Staff will be available to answer any questions at the Council meeting. Funds will be provided by collected Roadway Impact Fees - Zone 11. Staff recommends approval of this Agreement with Freese and Nichols. #Impact fee update MEMORANDUM TO: Mayor and City Council FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works DATE: April 26, 2011 REF: Consider approval of entering into an agreement with Freese and Nichols, Inc. to perform an Impact Fee study for revisions to the City’s current Impact Fee ordinance, in an amount of $104,000, as provided for in Roadway Impact Fee collections; and authorizing the City Manager to sign and execute any necessary documents. On February 22, 2005, the City of Coppell approved an agreement with Freese and Nichols, Inc. to perform an impact study for revisions to the City’s impact fee ordinance. The study was completed and adopted by Council on September 13, 2005. According to Chapter 395 of the Texas Local Government Code, cities must review their impact fee structure and capital improvements plan every five years. This agenda item is an agreement with Freese and Nichols, Inc. to perform an update to our impact fee study and to review our Capital Improvement Plan and our water and sewer master plans. Freese and Nichols estimates that the study will take approximately nine months; therefore, the study should be complete in early 2012 and ready for adoption at a later date. The process for updating the impact fee study involves numerous postings and public hearings. Also, Council may recall that the advisory committee for the capital improvement plans is the Planning and Zoning Commission. The advisory commission serves in the capacity of: advising and assisting the city in adopting lane use assumptions; reviewing capital improvement plans; and monitoring and evaluating implementation of capital improvement plans. Once the advisory committee has reviewed the report, it will then be submitted to Council for adoption. Freese and Nichols, Inc. completed our previous impact fee study and has been working with the City for numerous years on our water and sewer master plan. Based on their prior experience and the qualifications, staff recommends approval of the agreement with Freese and Nichols, Inc. in the amount of $104,000, and will available to answer any questions at the Council meeting. AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: 14  CITY MANAGER'S REPORT A. Project Update and Future Agendas. Agenda Request Form - Revised 09/027 Document Name: %manrep DATE: April 26, 2011 ITEM #: 15    AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Report by Mayor Stover regarding Earthfest to be held on April 30th at Town Center Plaza from 10 a.m. – 2 p.m. B. Report by Mayor Stover regarding Relay for Life to be held on April 30th at Wagon Wheel Park beginning at 5 p.m. Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: 16    PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF COMMUNITY INTEREST AND NO COUNCIL ACTION OR DELIBERATION IS PERMITTED Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: 17 COUNCIL COMMITTEE REPORTS A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell. B. Coppell ISD – Mahalik and Hinojosa-Flores. C. Coppell Seniors – Brancheau and Faught. D. Dallas Regional Mobility Coalition –Hunt. E. International Council for Local Environmental Initiatives (ICLEI) –Brancheau F. Metrocrest Hospital Authority –Tunnell. G. Metrocrest Medical Foundation – Mahalik. H. Metrocrest Medical Services – Hinojosa-Flores. I. Metrocrest Social Services – Franklin. J. North Texas Council of Governments – Tunnell. K. North Texas Commission – Hunt. L. Senior Adult Services – Franklin. Agenda Request Form - Revised 11/09 Document Name: %ccommreport AGENDA REQUEST FORM DATE: April 26, 2011 ITEM #: 18 NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: April 26, 2011 Department Submissions: Item No. 12 was placed on the Agenda for the above-referenced City Council meeting by the Human Resources Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Human Resources Department Item No. 13 was placed on the Agenda for the above-referenced City Council meeting by the Engineering Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Engineering Department CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: April 26, 2011 Department Submissions: Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)