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BM 1997-12-18 PZMinutes of December 18, 1997 PLANNING AND ZONING COMWSSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 7 p.m., and in regular session at 7:30 p.m., on Thursday, December 18, 1997, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Commissioner Stan Lowry Commissioner Rick McCaffrey Commissioner Angelo DeFilippo Commissioner Texx Stewart Commissioner Anna Kittrell Commissioner Jon Nesbit (arrived at 7:55 p.m.) Also present were Assistant City Engineer Mike Martin, City Attorney Bob Hager, Fire Marshall Travis Crump, Planning Director Gary Sieb, Assistant Planning Director Pert Virtanen, Planning and Zoning Coordinator Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda. Commissioner Karen Turner was absent. 1. Briefing on the Agenda. Staff briefed the Commission on the cases. i W1 5';*%j to)Z WITITIT rly I T130111 2. Call to Order. Commissioner Stan Lowry called the meeting to order. 3. Approval of Minutes dated November 20, 1997. Commissioner Stewart made a motion to approve the minutes of November 20, 1997, as written. Commissioner McCaffrey seconded; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey, and DeFilippo voting in favor. None opposed. 4. PUBLIC HEARING: To consider the approval of Case No. S-1136, Ann's Donut Shop, zoning change from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit), to allow the operation of a doughnut shop in the Town Oaks Shopping Center located at 120 South Denton Tap Road, at the request of Sue Ahn. Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission, showing an exhibit of the proposed development, which will provide carry -out service only from approximately 5:30 a.m. till about noon. She stated that the shop is 10' wide by 60' long and mentioned that the floor plan provided in the packets was not properly scaled and needs to be redrawn. Ms. Moro stated that Staff recommends approval of the Special Use Permit, subject to the floor plan being rescaled. Sue Ahn, 1811 Crooked Lane, Ft. Worth, TX, 76112, was present to represent this item before the Commission and answer any questions Some discussion followed relative to the width of the shop and being able to accommodate the equipment needed for its operation. Planning Director Sieb learned from the applicant that she has other donut shops in the area that are the same width or narrower and the equipment layout is workable. He stated that from a land use standpoint, this proposal is a good one, although he stated that a properly scaled floor plan is advisable before this case goes to Council. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak in favor of this request to come forward. There were none. Chairman Lowry then asked for people present who wanted to speak in opposition to this request to come forward. There were none. Chairman Lowry closed the Public Hearing. Commissioner McCaffrey made a motion to approve Case No. S-1136, Ann's Donut Shop, subject to the following recommended conditions: (1) Floor Plan must be drawn to scale. (2) The signage shall be that shown on the Site Plan (one attached sign measuring no more than 10 square feet). 2 The motion was seconded by Commissioner Kittrell; motion carried (5-0) with Commissioners Stewart, Kittrell, Lowry, McCaffrey, and DeFilippo voting in favor. None opposed. 5. PUBLIC HEARING: To consider the approval of Case No. S-1135, Phillips 66 Gas Station, Convenience Store and Car Wash, zoning change from C (Commercial) to C-S.U.P. (Commercial, Special Use Permit), to allow the development of a gas station with a convenience store with incidental food sales and car wash on 1.204 acres of property located at the northwest corner of Sandy Lake Road and Moore Road, at the request of Dowdey, Anderson & Associates, Inc. Assistant Planning Director Pert Virtanen introduced the item to the Commission, showing exhibits of the property and service facilities in the Dallas area of similar style, stating that this service station would have a canopy with gas pumps capable of serving 10 cars at a time, a 4,200 square foot convenience store and a drive-through car wash facility. Mr. Virtanen referred to a letter sent by the property owner indicating that the Staff recommendation was inappropriate and staff had gone beyond its bounds in writing it. The property owner implied that the Commission didn't have the right to deny this use because the property is zoned Retail. However, Section 30 of the Zoning Ordiance says, in essence, that after a recommendation from the Planning and Zoning Commission that the use is in general conformance with the Master Plan of the City, the City Council ma grant a Special Use Permit as an additional use; that in recommending a Special Use Permit be granted, the Planning and Zoning Commission shall determine that such uses are harmonious and adaptable to building structures and uses of abutting property and property in the vicinity. He stated that the proposed use and proposed buildings are incompatible with the property in the vicinity. Since every Special Use Permit granted shall be considered as an amendment to the Ordinance as applicable to the property under consideration, Council does not have to amend this Ordinance. City Attorney Hager concurred. Mr. Virtanen then stated that Staff recommends denial of this Special Use Permit because the scope of the project far exceeds neighborhood service needs; the proposed development is incompatible with its surroundings; the four driveway entrances to the site would adversely affect traffic movement on the street; the flat canopy is out of character with its residential environment; the need for a car wash is questionable; the colors and signage do not conform with CIVIC. recommendations; and landscaping, while sufficient in area to meet City requirement, is inadequate in quality of plant material to offset or soften the impact of the proposed highly commercialization aspects of this relatively minor comer on a thoroughfare designated as a primary image zone. Chairman Lowry wanted the record to reflect that Commissioner Jon Nesbit arrived for the meeting at 7:55 p.m., before the start of this Public Hearing. Mark Wainscott, Wainscott & Associates, Inc., 16775 Addison Road, Suite 360, Dallas, TX, was present to represent this item before the Commission and answer any questions. 3 Bill Anderson, Dowdey, Anderson & Associates, Inc., was also present to discuss this project. Considerable discussion followed, mainly focusing on the intensity of use for the area. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak in favor of this request to come forward. There were none. Chairman Lowry then asked for people present who wanted to speak in opposition to this request to come forward. Those speaking were: Walter Pettijohn, 525 Oak Grove, Coppell, TX. Calvin Nevels, 1915 Sandy Lake Road, Carrollton, TX., Assistant Pastor for Sandy Lake Road Baptist Church'. Chairman Lowry closed the Public Hearing. Commissioner Stewart made a motion deny Case No. S-1135, Phillips 66 Gas Station, Convenience Store and Car Wash Special Use Permit application. The motion was seconded by Commissioner McCaffrey; motion carried (6-0) with Commissioners Nesbit, Stewart, Kittrell, Lowry, McCaffrey, and DeFilippo voting in favor of denial. None opposed. 6. To consider the approval of Sandy Lake Plaza, Lot 2, Block 1. Preliminary Plat, to allow the development of a gas station with a convenience store with incidental food sales and car wash on 1.204 acres of property located at the northwest corner of Sandy Lake Road and Moore Road, at the request of Dowdey, Anderson & Associates, Inc. Planning Director Pert Virtanen introduced the item to the Commission, showing an exhibit of the proposed development. This being the companion case of the Phillips 66 Special Use Permit request, he stated since proper zoning is not in place, Staff recommends denial of this Preliminary Plat. No discussion followed. Commissioner McCaffrey made a motion to deny the Sandy Lake Plaza, Lot 2. Block 1. Prelimin= PI . The motion was seconded by Commissioner Nesbit; motion carried (6- 0) with Commissioners Nesbit, Stewart, Kittrell, Lowry, McCaffrey, and DeFilippo voting in favor of denial. None opposed. 4 7. PUBLIC HEARING: To consider the approval of Case No. S-1074RR, White Glove Express, zoning change from C-S.U.P. (Commercial, Special Use Permit) to amend the Special Use Permit concerning the signs previously approved and made a part of the Ordinance granting the Special Use Permit on property located along the east side of Denton Tap Road, approximately 500 feet south of Braewood Drive, at the request of Lenny Poulsen. Assistant Planning Director Pert Virtanen introduced the item to the Commission, stating that a change in signage from those shown on the Site Plan and elevations that were attached to the approved Ordinance is causing the need to amend the ordinance. Mr. Virtanen stated that the proposed signage is the same size as panel signs on the west and north sides of the lube building, however, the colors are not compatible with the colors to be replaced on the car wash facility. He then showed exhibits of signage of other Q -lube facilities in the area. Mr. Virtanen stated that Staff recommends approval of this request, subject to a graphics package for both buildings (the car wash and the Q -lube) that is visually compatible and uniform, whether it be a panel sign that was originally approved in Special Use Permit or individually mounted letters. He stated that when the panel signs were permitted, the final recommendation from the C.I.V.I.C. group which recommended individual channel letters as opposed to panel signs had not yet been proposed. Lenny Poulsen, 433 Carter Drive, Coppell, TX, was present to represent this item before the Commission and answer any questions. Mr. Joe Orman, 322 Harwell Street, Coppell, TX was also present and spoke. Mr. Poulsen stated that he agrees with Staff regarding sign conformity between the two buildings and acknowledged he would be better off using individual channel letters vs. back -lit canned signs as was originally approved; however, he believes that a green "Q" is necessary to conform with Q-lube's trademark. Some discussion followed. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak in favor of this request to come forward. There were none. Chairman Lowry then asked for people present who wanted to speak in opposition to this request to come forward. There were none. Chairman Lowry closed the Public Hearing. 5 Commissioner McCaffrey made a motion to approve Case No. S-1074RR, White Glove Express, subject to the following recommended conditions: (1) The signage for Q lube will be individual channel letters -- the "Q" being the color green; the "lube" being the color ivory. (2) The signage on White Glove Express will match the same channel letters -- "White Glove" being the color maroon; "Express" being the color ivory and the hand symbol being the color ivory with a maroon stripe under the hand. The letters may be back lit. It was noted that revised exhibits need to be provided to City Council. The motion was seconded by Commissioner Nesbit; motion carried (6-0) with Commissioners Nesbit, Stewart, Kittrell, Lowry, McCaffrey, and DeFilippo voting in favor. None opposed. S. To consider the approval of D/FW Trade Center, Lot 2, Block 5, Final Plat and Site Plan Review, to allow the development of a 493,697 square foot warehouse/ distribution facility on 22.513 acres of property located east of Freeport Parkway, along the south side of Patriot Drive in the D/FW Trade Center Industrial Park, at the request of Goodwin & Marshall, Inc. Planning and Zoning Coordinator Isabelle Moro introduced the item to the Commission, showing an exhibit of the property and the exterior elevation of the proposed Building "F". She stated a future truck court in the front of the building (south side of Patriot Drive) is being proposed. Since the Zoning Ordinance requires any loading areas adjacent to a street Right -of -Way be screened by a 6 -foot high masonry wall, the applicant is seeking a variance from Council to this requirement, proposing a 6 -foot high living screen hedge. Ms. Moro mentioned that this site's landscaping meets City requirements, however, when evaluating this project, Staff did not include the future truck load area when the interior parking landscaping requirements were calculated. The applicant is well aware that if and when this truck court is built, they would have to provide approximately 9,100 square feet of additional interior landscaping and 23 more trees. The location of this additional landscaping area will be left to the applicant's discretion. Ms. Moro then stated that Staff recommends approval of this Final Plat and Site Plan, subject to the seven recommended conditions listed on the Staff Report. Michael Sullivan, Landscape Consultants, 1618 San Francisco Street, Carrollton, TX, was present to represent this item before the Commission and answer any questions. Robert Marshall, Goodwin & Marshall, 6001 Bridge Street, Ste. 100, Ft. Worth, TX, and Doug Johnson, 6919 Windy Ridge Drive, Dallas, TX (representative of IDI) were also present. Mr. Marshall stated an objection to Condition #7, requiring a paved fire lane in front of the building (re the future truck loading dock) and gave his reason. Mr. 0 Johnson described the project and stated that typical buildings in this industrial park are speculative in nature with no tenants in mind. Some discussion followed. Travis Crump, Fire Marshall, addressed the concern regarding the necessity for a paved fire lane, stating that this is a Zoning Ordinance requirement. Commissioner Stewart made a motion to approve the D/FW Trade Center. Lot 2, Block 5 Final Plat and Site Plan, subject to the following recommended conditions: (1) Eliminate the reference to "outside storage" on the Site Plan. (2) Change Thweatt Road to Sandy Lake Road on the Vicinity Map shown on the Site Plan. (3) Indicate on the Site Plan aid Landscape Plan that a variance is being sought to allow a 3 foot high berm with living screen instead of a 6 foot high brick masonry wall. (4) Revise the landscape plans (L-2, L-3 and L-4) to match the L-1 landscape plan. (5) Submit literature on the "Canaerts Red Cedar" for staff review and approval. (6) Specify type and height of lighting poles shown on the Utility Plan. (7) As part of the current project, pave that portion of the future truck court which is shown as a fire lane in front of the building. The motion was seconded by Commissioner McCaffrey; motion carried (6-0) with Commissioners Nesbit, Stewart, Kittrell, Lowry, McCaffrey, DeFilippo voting in favor. None opposed. 9. To consider the approval of Alford Media Addition, Final Plat, to allow the development of a 41,231 square foot office/warehouse facility on 14.793 acres of property located along the east side of State Road, approximately 1,350 feet north of Ruby Road, at the request of Dunaway Associates, Inc. Assistant Planning Director Pert V irtanen introduced the item to the Commission, showing an exhibit of the property and stating that this Final Plat conforms with the approved Preliminary Plat and Staff recommends approval. 7 Ron Pearson, Bullard Construction, was present to represent this item before the Commission and answer any questions No discussion followed Commissioner McCaffrey made a motion to approve the Alford Media, Final Plat. The motion was seconded by Commissioner Kittrell; motion carried (6-0) with Commissioners Nesbit, Stewart, Kittrell, Lowry, McCaffrey, DeFilippo voting in favor. None opposed. 10. To consider the approval of amending the Bylaws of the Planning and Zoning Commission relative to attendance and clarification language. A 2/3rds vote of the Commission is required. Planning Director Gary Sieb introduced the item to the Commission, stating that Section 1-10-3.7 concerning Attendance of Commission Members has been added to the Bylaws, the Commission's suggested changes to the Rules of Order and other minor wordage changes discussed at last month's Commission meeting were incorporated. He stated that a 2/3rds vote of the Commission is required. Chairman Lowry commended the Planning Staff for revising the Bylaws and bringing these revisions forward. He stated that Bylaws guide and help keep control of situations as they may arise. He commended this Commission and the past Commissions for its/their professionalism that has been exhibited. Commissioner Stewart made a motion to approve the amended Bylaws of the Planning and Zoning Commission as submitted. The motion was seconded by Commissioner DeFilippo; motion carried (6-0) with Commissioners Nesbit, Stewart, Kittrell, Lowry, McCaffrey, DeFilippo voting in favor. None opposed. 11. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions Planning Director Gary Sieb updated the Commission on the Planning and'Zoning cases brought before Council on December 9th. B. Director's comments Planning Director Sieb stated that COG would be willing to offer their courses to the Planning Commission during two 4 -hour sessions which will probably be held on two Saturday mornings. In order to hold down the cost of this training, COG suggested allowing other Planning Commissioners in the area to join in these training sessions. It was the consensus of the Commissioners that this would be acceptable. Director Sieb will relay this decision to COG and hopefully, training sessions can be set up the early part of 1998. Mr. Sieb distributed the 1998 Submission Deadline schedule to the Commissioners for their information. Mr. Sieb then wished the Commissioners and their families a happy holiday season. With nothing further to discuss, the meeting adjourned at approximately 9:40 p.m. Stan Lowry, Chairman ATTEST: Lila.- Barbarak Jahoda, Sr. Administrative Secretary P]