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BM 1999-07-15 PZMinutes of July 15,1999 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, July 15, 1999, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Vice Chairman Rick McCaffrey Commissioner Texx Stewart Commissioner Anna Kittrell Commissioner Jon Nesbit Commissioner Drew Halsey Commissioner Greg McGahey Also present were Assistant City Engineer Mike Martin, Attorney David Dodd, Fire Marshal Travis Crump, Planning Director Gary Sieb, City Planner Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda. Chairman Stan Lowry was absent. PRE -SESSION (Open to the Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Open to the Public) 2. Call to Order. Vice Chairman Rick McCaffrey called the meeting to order. 3. Approval of Minutes dated June 17, 1999. Commissioner Kittrell, made a motion to approve the minutes of June 17, 1999, as written. Commissioner Halsey seconded; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. 5-1165, Ole's Tex-Mex Restaurant, zoning change request from R (Retail) to R-S.U.P. (Retail, Special Use Permit), to allow a 2,600 square foot private club restaurant located at 600 E. Sandy Lake Road, at the request of Santiago Herrera. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that the applicant will be leasing the same location as presently occupied by Anamia's for his private club Tex-Mex restaurant. She mentioned that she received a phone call from a resident on Moore Road protesting the serving of alcohol on the premise because of the number of homes and churches in the vicinity. Ms. Moro then stated that staff recommends approval of this request, subject to the conditions outlined in the Staff Report. Vice Chairman McCaffrey asked if there have been complaints from residents relative to the fact that Anamia's also serves alcohol. Ms. Moro stated that she wasn't aware of any, other than not having sufficient parking spaces. She said that the Chief Building Official confirms that there is now sufficient parking on-site with the recent addition of 20 spaces to the south. Santiago Herrera, 414 Lilian Street, Dallas, TX 75235, was present to represent this item before the Commission and answer any questions, stating that his proposed hours are the same as Anamia's. Vice Chairman McCaffrey opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Vice Chairman McCaffrey closed the Public Hearing. No discussion followed. Commissioner McGahey made a motion to approve Case No. S-1165, Ole's Tex-Mex Restaurant, subject to the following conditions: 1) The proposed hours of operation will be as follows: Sunday through Thursday - 11 a.m. to 9 p.m. Friday and Saturday - 11 a.m. to 10 p.m. 2) Permit the sale of beer, wine and alcohol on the premise. 3) A 750 gal. (minimum) grease trap will be required to be furnished with finish out package. Commissioner Halsey seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of Case No. S -1077R, Sonic Restaurant, zoning change from C-S.U.P. and C (Commercial and Commercial, Special Use Permit) to C-S.U.P. (Commercial, Special Use Permit), to incorporate approximately 2 5,422 square feet of land to an existing .658 -acre site and allow the development of 13 additional parking spaces, 9 to include menu boards, located at 201 N. Denton Tap Road, at the request of Bentley Engineering Inc. Planning Director Gary Sieb introduced the item to the Commission, showing exhibits of the proposal, stating the Sonic will improve the existing landscaping and will bring their monument sign into conformance with current sign regulations. Mr. Sieb then outlined staff concerns relative to visibility problems (dumpster location) when Town Center Boulevard West goes through to the high school, the amended landscape requirements; i.e.; the 10' buffer all around a restaurant facility, discrepancy of landscaping calculations, etc. He then stated that staff recommends approval of this request, subject to the conditions outlined in the Staff Report, suggesting the Commission include a reference to the Sonic hours of operation. David Lightfoot, 7301 Northwest Expressway, Suite 250, Oklahoma City, Oklahoma, was present to represent this item before the Commission and answer any questions. He stated that the hours of operation would be the same as they are today, although he could not quote them. Mark Thunderburke of Down to Earth, Inc., Landscape Architects, 3901 Leon Road, Garland, TX, was also present to discuss the landscape plan. Some discussion followed relative to carrying the front landscaping around the north side and embellishing it, matching the materials of the new structure to the existing structure, the possibility of closing the southeastern entrance so that more landscaping requirements can be met, etc. Vice Chairman McCaffrey opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. Kimberly Hemlin3l 188 Diamond Ridge Drive, Coppell, TX - expressed concern regarding the screening wall, the probability of more noise, existing problem of garbage/beer cans in their yard, the Sonic being a hangout for kids, new location of the dumpster which would be closer to their house, the fact that cleaning crews come at 3 a.m. to work on the parking lot, the increase of traffic along Denton Tap with an expanded facility, devaluation of property, etc. Cheryl Grenko, 100 Kingsridge Drive, Coppell, TX - asked how many opposition letters have been received relative to this proposal. Mr. Sieb stated, to date, one notice of opposition had been received, plus a letter from a resident at the opposite end of the subdivision. Both Ms. Hemlin and Ms. Grenko stated that they sent in opposition notices, which had not yet been received by the Planning Department. They pointed out that many people are on vacation and this might account for the small number of negative responses. Ms. Grenko also expressed concern about the traffic and safety issues with an expanded facility. It was pointed out that a light will be erected at this location which should alleviate problems of traffic trying to exit the property to cross Denton Tap. 3 The applicant was asked to address some of these concerns. Gary Sieb addressed the concern of the dumpster, stating that if the dumpster were to remain where it is with a 6' screen wall surrounding it, when the road to the high school opens, visibility would be severely limited and the Traffic Engineer recommended that it be moved. Mr. Sieb expressed his opinion that the new location should not create a nuisance situation because of the 6' high screening wall behind it and to the north. Mr. Lightfoot said that he would check with his partner about the complaint relative to the cleaning crew coming at 3 a.m. and will try to alleviate this problem. Ms. Hemlin asked that the dumpster location be reconsidered because it is very loud when it is emptied. Mr. Sieb stated that its location can be worked out with the Engineering Department, but it must be outside the visibility corridor. Commissioner McGahey reminded everyone that it needs to be close to the drive aisle so that it is accessible to the trucks. Discussion also revolved around the parking issue. Mr. Sieb pointed out that there are many commercial uses, allowed by right, that could go on this property without the benefit of a Special Use Permit. He also pointed out that approximately an acre of property would be left which would be suitable for smaller -end commercial uses and a solid masonry screening wall would have to be constructed when this property is developed. Vice Chairman McCaffrey closed the Public Hearing. Some discussion followed. Commissioner McGahey made a motion to approve Case No. S -1077R, Sonic Restaurant, subject to the following conditions: 1) Landscaping requirements must be met or obtain appropriate relief from the Board of Adjustment. 2) Revise the total square footage shown on the plans. 3) Revise landscape requirement tabulations. 4) Hours of operation shall be the same as existing hours as follows: Sunday through Thursday - 9 a.m. to 11 p.m. Friday and Saturday - 9 a.m. to 12 midnight 5) Building materials shall match existing structure. 6) The landscaping along the eastern property line shall be carried to the northern property line in similar fashion. 7) The trash dumpster be moved north, outside the sight -visibility line, but in an accessible location. Commissioner Nesbit seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 4 6. PUBLIC HEARING: Consider approval of the Sonic Addition, Replat of Lot 1R, Block A and Minor Plat, to incorporate approximately 5,422 square feet of land to an existing .658 -acre site and allow the development of 13 additional parking spaces located at 201 N. Denton Tap Road, at the request of Bentley Engineering Inc. Planning Director Gary Sieb introduced the item to the Commission, stating that this is the companion case of the one just heard and that staff recommends approval, provided an accurate description of the acreage is submitted. Mark Wainscott, Wainscott & Associates, 4815 Keller Springs, Addison, TX, 75001, was present to represent this item before the Commission and answer any questions. Vice Chairman McCaffrey opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Vice Chairman McCaffrey closed the Public Hearing. Commissioner Halsey made a motion to approve the Sonic Addition, Replat of Lot IR, Block A and Minor Plat, subject to the following condition: 1) Provide an accurate description of the acreage of the property. Commissioner Kittrell seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 7. Consider approval of the Northlake 635 Business Park, Lot 2, Block D. (McCollister's Moving & Storage, Inc.), Site Plan Amendment, to allow the construction of a 26,000 square foot warehouse addition and the development of 40 parking spaces and 21 truck spaces on property located at 1303 Crestside Drive, at the request of WSI Architects. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating the applicant is proposing to add 26,000 square feet of warehouse space to the existing 63,000 square foot office/warehouse building and proposes to expand the existing truck parking area by 21 spaces (totaling 37) and adding 40 new parking spaces (totaling 106). She stated that the truck court area would be screened with an 8' -high tilt wall screening fence along Crestside Drive, dropping down to a 6 -high wall along the northern and western edges of the truck court. Ms. Moro then expanded on the landscape plans and stated that the new addition will match the exposed aggregate on the existing building and the blue band stripe will follow along to the new addition. Since the blue band exceeds 10 percent of the building allowed by the C.I.V.I.C. recommendation, Ms. Moro suggested discussing this fact with the applicant. She then stated that staff recommends approval of this request, subject to the condition outlined in the Staff Report. 5 Guy Wigington, WSI Architects, 6320 LBJ Freeway, Suite 228, Dallas, TX 75240, was present to represent this item before the Commission and answer any questions, showing the Commission a color board/picture of the tilt wall panel, showing the exposed aggregate, as well as the blue band that is on the existing structure. Relative to new development in the warehouse district, Vice Chairman McCaffrey explained to the applicant that the City is trying to emphasize detail; trying to minimize the amount of bright colors on the buildings, suggesting the addition of a more neutral paint color to the blue band to reduce its size and possibly introducing some medallions at the corners of the building, creating some detail to bring this building up to the recent standards of the other buildings in the area. Mr. Wigington stated that he would propose these suggestions to McCollister. Some discussion followed relative to the adequacy of the landscaping along the wall, the fact that trucks would no longer be parked along Crestside, etc. Commissioner Kittrell made a motion to approve the Northlake 635 Business Park, Lot 2, Block D, (McCollister's Moving & Sto erag , Inc.), Site Plan Amendment, subject to the following conditions: 1) Submittal and approval of a color board showing all exterior building materials. 2) Minimize the accent band around the entire building to a maximum width of 3 feet, or 10 percent of the building. 3) Along Crestside Drive, the addition of a Burford Holly hedge or like material to soften the look of the exposed aggregate tilt screening wall, as approved by staff. 4) There will be no truck parking, except behind the screening wall in the designated truck parking areas. Commissioner McGahey seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 8. Consider approval of the Carrollton -Farmers Branch ISD, Riverchase Elementary School. Final Plat, to allow the construction of an elementary school on approximately 10 acres of property and the dedication of the Starleaf Street right-of-way located at the northeast corner of S. MacArthur Boulevard and Starleaf Street, at the request of Glenn Engineering, Inc. Planning Director Gary Sieb introduced the item to the Commission, showing an exhibit of the proposal, stating that the Commission has Final Plat approval authority. He stated that staff recommends approval of this plat, subject to the conditions outlined in the Staff Report. Robert Howman, Glenn Engineering, Inc., 100 Decker Ct., Suite 250, Irving, TX 75062, was present to represent this item before the Commission and answer any questions, stating 6 that he is in agreement with the staff conditions, adding that the school will be completed by the fall of 2000. No discussion followed. Commissioner Nesbit made a motion to approve the Carrollton -Farmers Branch ISD, Riverchase Elementary School, Final Plat, subject to the following conditions: 1) No development will be allowed in the floodplain until a flood study is submitted and approved. 2) Utility easements must be shown on the Final Plat. Commissioner Halsey seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 9. Coppell High School Addition, Amending Plat and Site Plan amendment, to allow the construction of concession stands, a press box, additional seating at the existing football stadium, as well as a multipurpose building, tennis court, tennis center, storage facility and additional parking on property located at 185 W. Parkway Boulevard, at the request of Glenn Engineering, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating the history of the high school property since 1987. She then reviewed the lengthy staff recommendations. Ms. Moro stated that staff recommends approval of the Amending Plat and Site Plan, subject to the numerous conditions outlined in the Staff Report, excluding #10, which has been complied with. Robert Howman, Glenn Engineering, Inc., 100 Decker Ct., Suite 250, Irving, TX 75062, was present to represent this item before the Commission and answer any questions. Also present were Buddy Echols, Superintendent of Schools, and Mike Elmore, SHW Group Architects, 4000 McEwen Road North, Dallas, TX. Some discussion followed relative to the elimination of the hedge requirement, adequacy of parking spaces. The applicant was asked to address staff comments. It was suggested that pave stone be used on the parking islands to add color to break up the sea of concrete. Buddy Echols addressed the tennis court issue, stating that night use of the courts would be to accommodate the citizens of the community, vs. students. He explained that the lights would be on timers. He then stated that a hedge could be considered on the property separating the flood plain area from the tennis courts, although the neighboring subdivision may wish to see a more natural flow of screening material, vs. a straight hedge or masonry screening wall. Discussion then centered on the use of EIFS on the multi-purpose building. Mike Elmore explained the use of the EIFS material which would be painted to match the accent brick of the building. Commissioner Halsey made a motion to approve both the Copl ell High School Addition, Amending Plat and Site Plan amendment, subject to the following conditions: 7 1. Subject to the Board of Adjustment granting the following special exemptions and variances: a) Allow the size of the new parking spaces to be 9' by 18'. b) Reduce the required parking spaces from 3,333 to 1,940 or to a figure the Board of Adjustment feels is appropriate. c) Permit a single row of parking to contain more than 15 parking spaces. d) Authorize brick paver planting islands at the end of each row of parking. e) Approve 18 landscape islands with tree preservation to fulfill the 88 planting island requirement, as well as allow the 1 tree requirement per planting island to be planted along the northern edge of the proposed parking pavement. f) Allow some parking islands to be under the minimum area of 150 sf area and the minimum width of 9'. g) Introduce meandering/staggered hedges/trees adjacent to the flood plain and parking area to screen area from the Copperstone subdivision to the north. h) Allow the four rows of parking by the tennis courts with handicap parking spaces to not have planting islands at the northern end. i) Allow a building height of 68 feet for the visitor side of the stadium and a height of 38 feet for the multi-purpose building. j) Waive the 6 -foot high screening requirement for a non-residential use adjacent to a single-family residential district. 2. Correct the following items on the Amending Plat document: a) Title block should read as "Amending Plat". b) Fire lanes should reflect the fire lane layout as shown on the Site Plan Sheet C2.4. c) Correct legal description to reflect the entire 63.54 acre site. d) Show all adjacent land ownership and zoning, as well as correct land ownership and zoning to the east and west. e) Modify the school district's signature blocks and delete reference to River Chase Elementary School Addition. f) Modify the utilities certificate to reflect TXU Electric and Gas (formerly known as TU Electric and Lone Star Gas). g) Modify City Secretary's signature block to reflect an amending plat not final plat. h) Rename High School Access Road to Cowboy Drive. 3. Install wheel stops for the 18 parking spaces adjacent to the stadium's chain link fence at the northwest corner of the football field. Explore the possibility of providing a 5' landscape buffer between the proposed pavement and chain-link fence by reducing the size of the existing oversized landscape island and shifting the proposed pavement westward. 8 4. Provide additional parking spaces for the classroom portion of the multi- purpose building or increase the number of parking spaces in the waiver request from the Board of Adjustment. 5. Reconcile building square footage of the multi-purpose building shown on the Site Plan and the Al .2 Floor Plan. 6. EIFS shown on the multi-purpose building can not exceed 20% of the exterior structure. Submit sample for staff review. 7. Approve the submitted color board of all exterior building materials. 8. The Leisure Services Department requests to be notified after the areas of improvements have been marked on the site, to review construction methods around the trees to be preserved. 9. No improvement will be allowed in the floodplain until a flood study is submitted and approved. 10. The tennis court hours shall be limited to use no later than 11 p.m. Sunday though Saturday. Commissioner Stewart seconded the motion; motion carried (6-0) with Commissioners Nesbit, McGahey, Kittrell, McCaffrey, Halsey and Stewart voting in favor. None opposed. 10. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions Planning Director Sieb thanked David Dodd for covering the meeting for Bob Hager, City Attorney, who is on vacation. He then updated the Commission on the Planning and Zoning cases brought before Council on July 13th, stating that decisions on the Ordinance for Town Center West Boulevard and the Site Plan amendment for Park 'N Fly were postponed to Council's July 27th meeting. B. Director's comments Planning Director Sieb reminded those Commissioners who would like to be considered for reappointment to submit applications to the City Secretary Department no later than July 30th. With nothing further to discuss, the meeting adjourned at approximately 8:45 p.m. r,� K (A.. � I i I - Rick McCaffrey, Wildhairman ATT T• Bar ara W Jahoda, Sr. Administrative Secretary