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BM 1999-06-17 PZMinutes of June 17,1999 PLANNING AND ZONING COMMISSION The Planning and Zoning Commission of the City of Coppell met in pre -session at 6 p.m., and in regular session at 6:30 p.m., on Thursday, June 17, 1999, in the Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas 75019. The following members were present: Chairman Stan Lowry Commissioner Texx Stewart Commissioner Anna Kittrell Commissioner Jon Nesbit Commissioner Drew Halsey Also present were Assistant City Engineer Mike Martin, Attorney David Dodd, Fire Marshal Travis Crump, Planning Director Gary Sieb, City Planner Isabelle Moro and Sr. Administrative Secretary Barbara Jahoda. Vice Chairman Rick McCaffrey and Commissioner Greg McGahey were absent. PRE -SESSION (Open to the Public) 1. Briefing on the Agenda. Staff briefed the Commission on the cases. REGULAR SESSION (Open to the Public) 2. Call to Order. Chairman Stan Lowry called the meeting to order. 3. Approval of Minutes dated May 20,1999. Commissioner Halsey made a motion to approve the minutes of May 20, 1999, as written. Commissioner Kittrell seconded; motion carried (5-0) with Commissioners Nesbit, Kittrell, Lowry, Halsey and Stewart voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. 5-1163, U.S. Restaurant Properties Development, zoning change request from LI (Light Industrial) to LI- S.U.P. (Light Industrial, Special Use Permit), to allow the development of a gas station with a convenience store, restaurant and car wash on approximately 1.49 acres of property located at the southeast corner of Denton Tap Road and State Highway 121 Bypass, at the request of WD Architects and Engineers. Chairman Lowry advised the Commission that the applicant requested a postponement to the Commission's August 19th meeting. 5. PUBLIC HEARING: Consider approval of Case No. PD -10982, Oakbend Addition, zoning change request for property zoned PD -SF -9 (Planned Development, Single Family -9), to amend the development conditions for Lot 53, Block A, to reduce the side yard setback from 8' to 5' and to allow the construction of a detached 3 -car garage and the conversion of the attached garage into a bedroom with a family room on the second floor on property located at 722 Beal Lane, at the request of Glen and Terri Gillen. Planning Director Gary Sieb introduced the item to the Commission, showing exhibits of the proposal, stating the issues of this case; i.e., converting the existing garage into a family room, building a detached three -car garage at the rear of the property and a request to change the side yard setback from 8' to 5'. He related that the Zoning Ordinance states all residential homes must have an attached two -car garage; however, because this is a Planned Development district, the Commission has the right to recommend a modification of the zoning requirements to Council. Mr. Sieb then stated that normally, reducing the side yard setback would not be supported, but in this particular instance, since the lot adjacent to this property is a park, this new structure would not be an encroachment. Therefore, staff recommends approval of these requests, subject to the conditions outlined in the Staff Report. Glenn Gillen, 722 Beal Lane, Coppell, TX 75019, was present to represent this item before the Commission and answer any questions. He advised the Commission that neighbors were in support of his proposal and reiterated the need for his requests. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. Dave Vogel, 715 Beal Lane, Coppell - supports the applicant. William C. Clark, 723 Post Oak, Coppell - supports the applicant. Jack Clark, 718 Beal Lane, Coppell - supports the applicant and stated that the park is private and belongs to the HOA and that the applicant's request for a 5' side yard setback has the HOA's support. Chairman Lowry closed the Public Hearing. No discussion followed. Commissioner Stewart made a motion to approve Case No. PD -10982, Planned Development amendment, subject to the following conditions: 1) The addition and detached garage will each have a minimum of 80% masonry. The brick, trim and shingles used in the garage and house addition will match 2 the existing colors. 2) The 8' side yard setback will be reduced to 51 . 3) The 3 -car detached garage will be allowed. Commissioner Nesbit seconded the motion; motion carried (5-0) with Commissioners Nesbit, Kittrell, Lowry, Halsey and Stewart voting in favor. None opposed. 6. Consider approval of the Park 'N Ry Addition, Site Plan Amendment, to allow the construction of carport structures and limited access to them along the eastern, northeastern, and southeastern portions of the parking lot located at 800 Royal Lane, at the request of Sun Ports International Inc. Planning Director Gary Sieb introduced the item to the Commission, showing a series of exhibits, stating that the applicant is proposing to cover approximately 744 of the over-all site's 1,900 parking spaces. He stated that Sun Ports is proposing square-shaped metal support structures in lieu of the round metal structures shown in one of the exhibits. He then addressed some issues concerning this request; i.e. the access gates, preservation of existing trees, the lack of masonry columns to support the awning, color of canopy, etc. Mr. Sieb then advised the Commission that staff recommends approval, subject to the conditions outlined in the Staff Report. Some discussion followed relative to the 80% masonry requirement and the recommended variation in height of the canopy. Boris Gremont, President of Sun Ports International, Inc., 8601 Sovereign Row, Dallas, TX 75247, was present to represent this item before the Commission and answer any questions, addressing each staff comment. Relative to the 80% masonry requirement, Mr. Gremont acknowledged that Board of Adjustment approval was needed. Relating to the awning color, he stated that silver, being a neutral color, would not bring adverse attention to the parking facility, has one of the highest shade factors of all the colors offered and, over time, has the greatest fade resistance. He stated that 10-12 years from now, there would be very little difference in color, in spite of being in constant exposure to the sun. Mr. Gremont stated that the canopy has different height elevations as the structure runs along the 1,700 feet, pointing out that the higher the structure, the less shade it can provide. Chairman Lowry asked whether or not the structure would be connected the entire length, even though the elevation may change. Mr. Gremont answered yes, it would be connected and would have an entrance height of 8 feet. Regarding the trees, Mr. Gremont stated that whatever trees are removed or destroyed, they will be replaced with equal -sized trees. Commissioner Stewart asked the timetable of this project and was told that Sun Ports would start ground work on some of the areas within two weeks of City Council approval. Commissioner Stewart pointed out that this was the worst time of year for relocating trees and this may cause a problem. Mr. Gremont stated that he understands. Discussion then centered on the hip -roof design vs. a sloped roof. Mr. Gremont stated that from a stress and structure standpoint, this truss design is the most efficient possible. Mr. Gremont then stated that he was in agreement with the three Fire Department comments and distributed to the 3 Commission a revised gate plan which should satisfy these conditions. Chairman Lowry asked whether or not staff had discussion with the applicant as to exactly where the landscaping replacement would need to occur. Mr. Sieb stated that it would be replaced outside the fence line, i.e., plants on the south side would move south; the east plantings would move east; and the ones on the north would move north -- basically the same design as it is today. Some discussion followed regarding the color and type of support structures, variation in height of the structure and the color -- perhaps using another more interesting hue. It was decided that silver would be the best color to use because of its unobtrusiveness. For the record, Chairman Lowry stressed that the awning material needs to be maintained in a top- quality/first class condition that's free from fraying, rips or fading, stating that he feels this is extremely important given Park 'N Fly's highly visible location. Regarding the 80% masonry requirement on the support structures, Chairman Lowry reiterated that the Commission has no authority to grant a variance and the applicant needs to apply to the Board of Adjustment. He did, however, desire to pass along to Council and the Board that the City has worked very hard to regulate the look of support structures (80% masonry); i.e., the Sonic Restaurant, gas stations, etc., but in this instance, he feels an exception should be made because of the uniqueness of the project and there would be no benefit whatsoever to the community to having these columns bricked. Chairman Lowry made a motion to approve the Park 'N Fly Addition, Site Plan Amendment, subject to the following conditions: 1) All structures shall meet code requirements, including the 80% masonry condition (unless Board of Adjustment relief is procured). 2) The color of the awning fabric will be Sun Ports International, Inc., Silver #2- 0019. This cover will be maintained in a top-quality/first-class condition free from fraying, rips or fading. 3) There will be sufficient variation in the height of the awning structures; such variation to be in accordance with the diagram shown to the Commission on June 17, 1999, attached as Exhibit A. 4) If any existing landscape vegetation is damaged, it will be replaced by equal or larger plant material. This landscaping must be maintained and placed directly across the fence from where it is presently located. 5) The awnings on the covered structures will have a hip roof. 6) Compliance with Fire Department comments as follows: a) No portion of the gate controllers can encroach into the fire lane. b) All gates to be equipped with an Opticom device with a Knox override. Opticom device to be capable of sensing from both directions. c) On activation, the gates must open to the fu1124' width of the fire lane. 4 Commissioner Halsey seconded the motion; motion carried (5-0) with Commissioners Nesbit, Kittrell, Lowry, Halsey and Stewart voting in favor. None opposed. 7. Consider approval of the Creek View, Phase U, Lot 1, Block B, Site Plan, to allow the construction of a 7,946 square foot office building on 1.147 acres of property located at the southeast corner of Denton Tap Road and Bethel Road, at the request of Plans by Design, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, presenting brick, stone and roofing samples and describing the layout of this irregularly shaped, heavily treed area along a creek. She stated that the applicant is requesting a variance of the 10' wide buffer requirement from the Board of Adjustment because observance of this requirement immediately to the north of the existing driveway would make this property undevelopable for office, retail and commercial for a number of reasons. Ms. Moro went on to say that since this non-residential property is adjacent to a residential district and the Zoning Ordinance requires a 6' high masonry screening wall separating the two uses, the applicant is also requesting a Board of Adjustment waiver of this requirement, and staff supports this action because of the creek and densely treed rear area. Ms. Moro then shared staff concerns regarding the Landscape Plan which needs modification, indicating that a tree mitigation plan needs to be completed. She then related that the Site Plan showing a fountain area along the front entry needs to be revised since the applicant plans to eliminate it. Ms. Moro then discussed the monument sign and the applicant's desire to have four major tenant names on it. She stated that it's staff position to have monument signs identify the building only, not tenants. With that, Ms. Moro said that staff recommends approval of this Site Plan, subject to the conditions outlined in the Staff Report. John Gesek, 105 Sandpoint Court, Coppell, TX, and Jay Turner, 747 Blue Jay, Coppell, TX, were present to represent this item before the Commission and answer any questions, addressing staffs comments. Mr. Gesek indicated that over 50 6 -plus -caliper -inch trees would be retained on the site, although approximately 35 trees will be lost because of the building layout. He indicated that due to a high -maintenance concern, the proposed fountain would not be built; however, a colorful annual planting bed is being planned. Concerning the brick and cast stone monument sign, Jay Turner expressed the importance of listing the four long-term major professional tenants who will be occupying this building. He added that there is no name for the building, itself. Commissioner Kittrell made a motion to approve the Creek View, Phase H, Lot 1, Block B, Site Plan, subject to the following conditions: 1) Granting of the landscape and screening variances by the Board of Adjustment. 2) Submit a tree mitigation plan for staff review and approval. 3) Identify color of all exterior building materials on the building elevations. k 4) Modify the landscape plan to incorporate the following changes: a) Reflect the 1 tree per 40 linear feet for the Denton Tap frontage in the landscape tabulations. b) The required non -vehicular open space landscape requirement should be 6,302 sf. c) Match site plan configuration of the sidewalk by the main entry to the building on the eastern elevation, as well as the location of the handicap parking along the southern elevation of the driveway. d) Incorporate the plant features proposed on the site plan, identifying specific plants. 5) Project tabulations on the Site Plan must match the information presented on the landscape plan. 6) Monument sign can identify four tenants in cast stone, etched with black lettering. Commissioner Halsey seconded the motion; motion carried (5-0) with Commissioners Nesbit, Kittrell, Lowry, Halsey and Stewart voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of the Four Seasons Addition, Replat, to allow the subdivision of a 12.81 acre tract of land into 2 separate lots located at the southeast corner of Sandy Lake Road and Royal Lane, at the request of Halff Associates, Inc. City Planner Isabelle Moro introduced the item to the Commission, showing exhibits of the proposal, stating that Lot 2 would approximate 4 acres and when it is developed, it would be subject to a Replat and Site Plan review. As a matter of information, she also mentioned that earlier this year staff approved a temporary office structure on Lot 1 which will be removed when the Four Seasons company vacates the building. She added that under no circumstances would this temporary building be allowed to remain on site beyond February, 2000. Ms. Moro also stated that if any major modifications are made to the present Four Seasons building in the future, a Site Plan review will be necessary. Ms. Moro then stated that staff recommends approval of this Replat, subject to the conditions outlined in the Staff Report. Mark McGraw, Halff Associates, 8616 Northwest Plaza. Drive, Dallas, TX, was present to represent this item before the Commission and answer any questions, stating that he is in agreement with the staff conditions. Chairman Lowry opened the Public Hearing, asking for people present who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. There were none. Chairman Lowry closed the Public Hearing. G No discussion followed. Commissioner Nesbit made a motion to approve the Four Seasons Addition, Replat, subject to the following conditions: 1) The temporary office structure on Lot 1 approved earlier this year by staff, will be removed when the Four Seasons Company vacates the building, and under no circumstances will the temporary building remain on site beyond February 12, 2000. 2) Any major modifications to the existing Four Seasons site will also be subject to site plan review, as well as when Lot 2 is developed, site plan review and replat will be required. 3) Plat all fire lanes as easements. Minimum fire lane width is 24 feet. Minimum inside radius is 30 feet and minimum outside radius is 54 feet. Commissioner Halsey seconded the motion; motion carried (5-0) with Commissioners Nesbit, Kittrell, Lowry, Halsey and Stewart voting in favor. None opposed. 9. Consider approval of the IAAM Headquarters, Lot 1, Block 1, Final Plat, to allow the development of a 38,567 square foot office building on 4.377 acres of property located along the south side of Fritz Drive and along the north side of I.H. 635, at the request of Halff Associates, Inc. Planning Director Gary Sieb introduced the item to the Commission, showing exhibits of the proposal, stating that staff recommends approval of this Final Plat, subject to the condition outlined in the Staff Report. Mark McGraw, Halff Associates, Inc., was present but did not appear before the Commission. No discussion followed. Commissioner Halsey made a motion to approve the IAAM Headquarters, Lot 1, Block 1, Final Plat, subject to the following condition: 1) Change the address on the Final Plat document to reflect the correct address of the IAAM building. Commissioner Kittrell seconded the motion; motion carried (5-0) with Commissioners Nesbit, Kittrell, Lowry, Halsey and Stewart voting in favor. None opposed. 10. General discussion concerning planning and zoning issues A. Update on Council planning agenda actions Planning Director Sieb updated the Commission on the Planning and Zoning cases brought before Council on June 8h, stating that the Westchase zoning 7 case, the Rollins Special Use Permit and the amendment to the Waterside Planned Development were denied. B. Director's comments Planning Director Sieb reminded those Commissioners who would like to be considered for reappointment to submit applications to the City Secretary Department no later than July 30th. With nothing fiirther to discuss, the meeting adjourned at approximately 8:05 p.m. �64 .,— L4 40. r 1 LA: Stan Lowry, Chau'man ATTES Bafkarai. Jahoda, Sr. Administrative Secretary 8 T � IJ �I.IN B�IBIT A