BM 2011 04-04 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
April 4, 2011
The William T. Cozby Public Library Board met in regular session on Monday April 4, 2011 at the
Senior and Community Center, 345 W. Bethel Road, Coppell, TX.
CALL TO ORDER: The meeting was called to order by Chair, Thomas Dwyer at 7:40 p.m.,
immediately following the joint work session with the Coppell City Council and the Parks Board.
Other board members present were Wednesday Foster, Jennifer Johnson, Karla Tabor, David
Smith, Patricia Nicks, Stephen Charters and Saul Friedman. Youth Advisors Nadir Khan and Sai
Panguluri were also present. Staff in attendance were Library Director, Victoria Chiavetta,
Assistant Library Director, Jane Darling and Sr. Administrative Technician, Ramona Woods.
2, APPROVAL OF MINUTES FROM THE MARCH 10, 2011 BOARD MEETING: David
Smith moved to approve the minutes of March 10, 2011. Jennifer Johnson seconded the motion.
All were in favor. Minutes were approved.
3. CITZENS APPEARANCES: None.
4. LIBRARY DIRECTOR' S REPORT:
• Workload Indicators: Circulation continues to trend downward with the biggest decrease
showing in DVDs. Book circulation increased slightly in March as did patron visits. Reference
questions were on the rise, most likely due to patrons asking for assistance with the new catalog.
With the new catalog, some statistics are reported differently. For example, when counting use of
the catalog, Polaris can report on page views and visits. As we learn what we can track, we will
be revising our report.
• Programs: Vicki invited board members to attend the Bluebonnet Night Program on April 19�' at
6:30 p.m. The Coppell Writers Group will have their first meeting April 21" at 6:30 p.m.
• Building and Facilities: Repairs have begun on the east wall of the library where flooding
damaged the building last fall. The study room will be re -wallpapered and the quiet reading room
will be patched and repainted. In addition, some drainage work has been done in low lying areas.
Parks has been doing some nice landscape clean up this spring too. They removed some shrubs at
the entry of the drive and cleaned up the ground covers around the building.
5. DISCUSSION OF JOINT COUNCIL WORK SESSION: Discussion ensued regarding issues
discussed at the joint council work session. The library board will develop a priority list for
library services.
6. TEXAS STATE LIBRARY AND ARCHIVES COMMISSION ANNUAL REPORT: A copy
of the FY09110 annual report was distributed. Discussion ensued. Vicki will supply additional
statistics to the Board. (Attachment A)
7. YOUTH ADVISOR'S REPORT: The youth advisors brought up the issue of noise in the
library and inquired about the possibility of a designated area for tutors. Discussion ensued.
8. FY 10111 LIBRARY BOARD GOALS AND OBJECTIVES: Patricia reported on
communication with Farmer's Market and will schedule two Saturdays for the Board to
participate. Board members who are interested will attend a catalog training session at the library.
9. ADJOURNMENT: Thomas Dwyer, Chair adjourned meeting at 8:50 p.m.
Patricia Nicks, Vice Chair
Ra a Woods, Sr. Administrative Technician
Approved as written.
2
.'_0 6/v T 1--fWilliam T.by Public Library
2010 Texas Public Library Survey
1.1-1.26 Identification
This report is due at the Texas State Library and Archives Commission by March 31, 2011. All data applies to your library's
2010 fiscal year.
1.1 . Library Name
William T Cozby Public Library
1.2 County
Dallas
Mailing Address
1.3 Street or PO Box
177 N Heartz Rd
1.4 City
Coppell
1.5 Zip Code
75019
1.6 4 Digit Zip Extension
2121
Street Address (If different)
1.7 Street Address
177 N Heartz Rd
1.8 City
Coppell
1.9 Zip Code
75019
1.10 4 Digit Zip Extension
2121
1.11 Phone
1. 12 Listed #
1.13 Telefax
1.14 E-mail Address (administrator/director)
1.15 E-mail Address (library's)
1.16 Web Address (Internet)
Head Librarian
1.17 First Name
1.18 Last Name
1.19 Is the information provided in 1.1 through 1.18
correct?
Contact Person
1.20 First Name
1.21 Last Name
Board Chair
1.22 First Name
1.23 Last Name
Friends President
1.24 First Name
1.25 Last Name
1.26 Library ID
2.12.4 Outlets and Users
2.1 Number of branch libraries
2.2 Number of bookmobiles in use
2.3 Has the main library building(s) or any branch
library been renovated, expanded, or new
construction completed within the period covered
by this report?
9723043655
Yes
(972)304-3622
vehiavetta@coppelltx.gov
library@coppclltx.gov
www.coppelltx.gov/departments/departments-f-Tn/public-library
Victoria A
Chiavetta
Yes
Victoria A
Chiavetta
Thomas
Dwyer
NA
NA
434
0
0
No
2.4 What is the square footage of the main library? 28000
3.1-3.12 Categories of Expenditures
SALARIES AND WAGES
3.1 Library Employees $1,037,303
EMPLOYEE BENEFITS
3.2 Library Employees $402,386
3.3 Subtotal Wages and Benefits (Total of 3.1 through $1,439,689
3.2)
COLLECTION
3.4 Print Materials $151,992
3.5 Materials in Electronic Format $38,792
3.6 Other Materials $54,659
3.7
Subtotal Collection (Total of 3.4 through 3.6)
$245,443
MISCELLANEOUS
Other State Funds
$0
3.8
Other Operating Expenses (include TexShare fees)
$139,051
3.9
Total Direct Operating Expenditures (Total of 3.3 +
$1,824,183
3,7+3,8)
3.10
Indirect Costs (Optional - attach documentation if
$0
claimed)
3.11
Total Operating Expenditures (Total of 3.9 + 3.10)
$1,824,183
3.12
Capital Outlay (Do not include expenditures
$21,875
reported above)
4.1-4.3 Local Financial Effort
4.1 Of the amount shown in Library Collection
Expenditures (Item 3.7), how much was expended $245,443
from local funds only?
Of the amount shown in Total Operating Expenditures (Item 3.11), how much was expended from:
4.2 Local funds only (include government sources)? $1,823,488
4.3 Local government sources only? $1,822,793
Note: See Instructions for definitions of "local funds" and "local government sources. "
5.1-5.25 Library Income By Source
"Operating Income" is money received by the library for the current and recurrent costs of operation, including grants for
special projects. "Capital Income" is money intended for major capital expenditures, construction, renovation, endowment
fund deposits, or other extraordinary items. (Exclude interlibrary loan and system operation grants from both of these
categories as well as indirect costs).
OPERATING INCOME
5.1 City, Cities, or Library District $1,822,793
5.2 County or Counties $0
5.3 School Districts $0
5.4 Subtotal of Local Government Income (5.1 + 5.2 +
$1,822,793
5.3)
5.5
Loan Star Libraries Grant Award
$0
5.6
Other State Funds
$0
5.7
Federal Library Services &Technology Act Funds
$0
5.8
Other Federal Funds
$0
5.9 -- Subtotal of Federal Operating Income (5.7 + 5.8) $0
5.10 Foundation and Corporate Grants $0
5.11 Other Local Sources (interest, fines, donations from $695
individuals)
5.12 Subtotal of Other Operating Income (5.10 + 5.11) $695
5.13
Total Income (5.4 + 5.5 + 5.6 + 5.9 + 5.12)
$1,823,488
CAPITAL
INCOME
5.14
City, Cities, or Library District
$0
5.15
County or Counties
$0
5.16
School Districts
$0
5.17
Loan Star Libraries grant award
$20,738
5.18
Other State Funds
$0
5.19
Federal Library Services & Technology Act Funds
$0
5.20
Other Federal Funds
$0
5.21
Foundation & Corporate Grants
$0
5.22
Other Local Sources (interest, fines, donations from
$1,137
individuals)
9
5.23
Total Capital Income (5.14 through 5.22)
$21,875
If the
library received funds from a city or county other than
the one in which the library is located, list the appropriate cities
or counties separately and indicate the total of the funds received from each city or county.
5.24
Other Cities or Counties Funding the Library
NA
5.25
Amount Received
$0
6.0-6.19 Library Collection
Does the library have a catalog of its holdings
available to the public that is searchable, either
yes
manually or electronically, at a minimum by author,
title, and subject?
Books and Serials Titles (in print)
65,927
Books and Serials Volumes, Items or Physical Units
81,241
(in print)
Audio Materials Titles - physical units
3,802
Audio Materials Volumes, Items or Physical Units
4,054
Audio Materials Titles - cataloged downloadable
2,342
Audio Materials Titles - downloadable only
0
Video Materials Titles - physical units
3,699
Video Materials Volumes, Items or Physical Units
6,148
Video Materials - cataloged downloadable
211
Video Materials - downloadable only
402
Electronic Books Volumes, Items or Physical Units
1,123
(Do not include TexShare holdings)
Local Licensed Databases
9
State Library Licensed Databases (include TexShare
51
and TexSelect holdings)
Other Licensed Databases (include cooperative
0
agreements or consortia within state or region)
Licensed Databases SUBTOTAL (6.12 + 6.13 +
60
6.14)
TOTALS Titles (6.1 -+- 63 + 6.7 + 6.12)
73,437
6.17 TOTALS Volumes, Items or Physical Units (6.2 + 95,530
6.4 + 6.5 + 6.6 + 6.8 + 6.9 + 6.10 + 6.11 + 6.12)
6.18 Number of subscriptions currently received (in print 174
format)
6.19 Number of electronic subscriptions currently I
received (Do not include TexShare holdings)
7.1-7.14 Local Library Services
7.1 Number of reference transactions received by your 26,422
library
7.2 Number of library circulation transactions 622,731
7.3 Number of circulations of children's materials (This
is part of #7.2) (children's materials in all formats, 239,092
excluding young adult materials)
7.4 Total number of library programs provided by the 475
library
7.5 Total attendance at programs/presentations provided 15,128
by the library
7.6 Total number of Young Adult programs provided 34
by the library (This is a subset of 7.4)
7.7 Total attendance (regardless of age) at young adult
programs provided by the library (This is a subset 1,124
of 7.5)
7.8 Total number of children's programs provided by 368
the library (This is a subset of 7.4)
7.9 Total attendance (regardless of age) at children's
programs provided by the library (This is a subset 13,242
of #7.5)
7.10 Number of library visits (gate count) 291,400
7.11 How many registered borrowers do you have? 18,573
7.12 Does the library have a long-range plan?
Plan approved by the library's governing board must Yes
be reviewed and updated at least every five years
and must include a collection development element.
7.13 Does the library have available a photocopier for Yes
use by staff?
7.14 Does the library have available a photocopier for Yes
use by the public?
8.1-8.8 Library Staffing and Salaries
Include all positions funded in the library's budget whether those positions are filled or not. Report figures as of the last day
of the fiscal year. Forty hours per week is one full-time equivalent (FTE), Divide staff hours worked per week by 40. Enter
total FTE's.
Paid Persons Holding Title of Librarian
8.1 With master's degree from program accredited by 9
ALA
8.2 Other persons holding title of librarian 0
8.3 All other paid staff 11.5
8.4 Total Iibrary paid staff (8.1 + 8.2 + 8.3) 20.50
8.5 How many hours last year did volunteers (including
community service, Green Thumb, etc.) work in 1,179
your library?
8.6 What was the Head Librarian's annual rate of $118,456
salary?
8.7 How many hours per week is the Head Librarian 40
currently employed in library duties?
Continuing education activities that meet qualitative standards for which the applicant can supply documentation of
participation, duration, and relevance to the operation of a library.
8.8 Has the Head Librarian obtained a minimum of 10
hours continuing education credits within this Yes
reporting period?
91-9.4 Resource Sharing
Questions 9.1 and 9.2 are part of the library's accreditation. They are based on the following rule.
13. TAC 1.83: A public library shall offer to borrow materials via the interlibrary loan resource sharing service for persons
residing in the library's designated service area. A library shall also participate in the interlibrary loan resource sharing service
by lending its materials to other libraries, as requested. The library governing board may adopt policies regarding materials
available for loan and the length of the loan, the good standing of the borrower, and other relevant issues; these policies must
be posted on the library system's web site.
9.1 Is your library willing to borrow materials for your yes
patrons?
9.2 Is your library willing to lend materials to another yes
library for their patrons?
Please report number of loans actually received or actually loaned, even if that number is zero.
Interlibrary loan requests (exclude informational requests)
9.3 How many loans were received from other 2,438
libraries?
9.4 How many loans were provided to other libraries? 335
10.1-10.5 Internet and Electronic Services
10.1 Does your library have a computer with Internet
yes
access for use by the staff?
10.2 Does your library have a computer with Internet
yes
access for use by the public?
10.3 How many terminals (PC, dumb terminals, laptops,
etc.) are used to access the Internet by the general
28
public?
10.4 What were the total number of users of public
Internet computers in the library during the year?
37,761
This is for in -library use only:
10.5 How many persons were trained in the use of
13,864
electronic resources (formal and informal):
11.1-11.7 Library Hours
The local fiscal year covered by this report
11.1 began (nun/dd/yyyy)
10/01/2009
11.2 and ended (mm/dd/yyyy)
09/30/2010
11.3
Total number of hours during the year that the
3,155
12.1
CENTRAL/MAIN library was open.
N/A
11.4
Total Number of Weeks that the CENTRAL/MAIN
52
12.3
library was open during the year
NIA
11.5
Total Hours Open during Regular Week
63
11.6
Total Hours Open during Summer Week
63
12.6
Note: May be same as 11.5
N/A
11.7
How many unduplicated hours is the library and its
N/A
12.8
branches open per week during a regular scheduled
N/A
12.9
week? If your library does not have branches,
63
12.10
please record how many hours you are open during
N/A
12.11
a regular scheduled week.
N/A
12.1-12.19 Branch and/or Bookmobile Information
12.0
Branch ID
NIA
12.1
Branch/Bookmobile
N/A
12.2
Library Name
N/A
12.3
Mailing Address Street or PO Box
NIA
12.4
City
N/A
12.5
Zip Code
N/A
12.6
Zip Extension
N/A
12.7
Street Address (if different)
N/A
12.8
City
N/A
12.9
Zip Code
N/A
12.10
Zip Extension
N/A
12.11
Phone
N/A
12.12
Telefax
N/A
12.13
E-mail address
N/A
12.14
First Name of Librarian
N/A
12.15
Last Name of Librarian
N/A
12.16
What is the square footage of the branch library?
NIA
12.17
Does the branch have an established schedule in
which services of the staff are available to the
N/A
public?
12.18
Total Number of hours during the year the
N/A
BRANCII/BOOKMOBILE was open.
12.19
Total Number of Weeks that the
BRANCH/BOOKMOBILE library was open during N/A
the year.
DEADLINE FOR SUBMISSION OF THIS REPORT
Texas
Administrative Code, Title 13, Chapter 1, Rule A§ 1.85
regarding the Annual Report.
A public library shall fzle a current and complete annual report with the Texas State Library and Archives Commission by
April 30. Revisions to the annual report which would affect membership status far the next fiscal year will not be accepted
after July 31. Staff vacancies that occur after the report is filed shall not adversely affect applications far system membership
in the next fiscal year. Staff vacancies that occur prior to filing the report which affect system membership must be filled and
reported prior to July 31. Willful falsification of annual reports shall cause the library to be disqualified for one year in the
first instance and disqualified for three years in the second instance.
One completed application form should be returned to the Library Development Division, Texas State Library and Archives
Commission.
You may mail the application to, PO Box 12927, Austin, Texas 78711-2927; or
you may fax the application to 512-463-8800, attention Bell Clarke; or
you may scan and email the application to bell.clarke@tsl.state.tx.us
QUESTIONS: If you have any questions about this survey, please write or call your System Coordinator or contact Bell
Clarke at the following address: Library Development Division, Texas State Library & Archives Commission; PO Box
12927; Austin, Texas 78711-2927; 5121463-5466; fax 512/463-8800; bell. clarke tsl.state.tx.us
System Membership Application Form
Authorization to Apply for New or Continuing System Membership
LIBRARY NAME:
CITY
William T. Cozby Public Library
Coppell
This Authorization for application should be completed only for the following reasons:
• Your library is applying for new membership in the Texas Library System.
• Your library wishes to continue its membership in the Texas Library System for the upcoming state fiscal year
(SFY2012).
All signatures are necessary. Current members of the Texas Library System MUST obtain all necessary signatures if they
wish to continue their System membership during SFY2012.
Signatures of city secretaries, county clerks, and so forth are not valid substitutions for the signatures of mayors, city
managers, or county judges.
By signing this form, the applying library is certifying that the information presented in its Annual Report for Local Fiscal
Year 2010 is complete and accurate.
Please sendform to; Texas State Library, Library Development Division, PO Box 12927, Austin, TX 78711-2927, or fax to
512-4638800; or email to bell. clarkegul, state. tx. us
AUTHORIZATION
SIGNATURE of Mayor, City Manager, District
Board Chair or County Judge, or School
Superintendent (Circle applicable one)
Typewritten or printed name Clay Phillips
SIGNATURE of Head Librarian
Typewritten or printed name Victoria A. Chiavetta
SIGNATURE of Library Board Chair
Typewritten or printed name Thomas Dwyer
Survey Completion Instructions
Now that you are at the end of the survey, please go to the "Status" button at the top of this page and complete the Edit
Checks, Unanswered Questions, and Flagged Questions. Then Submit your survey.