CP 2011-06-14
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JUNE 14, 2011
DOUG STOVER MARSHA TUNNELL, Place 4
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BOB MAHALIK, Place 2 MARVIN FRANKLIN, Place 6
BRIANNA HINOJOSA-FLORES, Place 3 KAREN HUNT Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, June 14, 2011, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation regarding
Real Property.
1. Discussion regarding the land purchase agreements
associated with Northlake/Cypress Waters.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. Economic Development prospects north of Southwestern Blvd
and east of S. Coppell Road.
2. Economic Development prospects south of Canyon and west
of N. Coppell Road.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Presentation by Vicki Chiavetta, Library Director.
B. Discussion on Council Committee Preferences.
C. Discussion regarding Building Inspection’s Rental Registration and
Inspection Program.
D. Discussion regarding an Ordinance Revision on Park Activities.
E. Discussion regarding Creek Maintenance.
F. Discussion regarding Citizen Summit.
G. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Citizens' Appearances.
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ITEM # ITEM DESCRIPTION
8. Consider approval of a proclamation honoring Scott Orr for his years of
service on the Coppell Independent School District Board of Trustees, and
authorizing the Mayor to sign.
9. Report by Library Advisory Board.
CONSENT AGENDA
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 24, 2011 and May 31, 2011.
B. Consider approval of accepting the resignation of Terra Taylor from
the Keep Coppell Beautiful Board and appointing Shawn Thompson
to fill the unexpired term.
C. Consider approval of an ordinance approving a negotiated
settlement with Oncor Electric Delivery Company LLC., regarding
the company's application to increase electric rates within the
corporate city limits of the City of Coppell are just and reasonable;
and authorizing the Mayor to sign.
D. Consider approval of an Ordinance for Case No. PD-185R2-LI,
Coppell Industrial Addition (Uline-Tradepoint), a zoning change
from PD-185R-LI (Planned Development-185 Revised-Light Industrial)
to PD-185R2-LI (Planned Development-185 Revision 2-Light
Industrial), to amend the Detail Site Plan to allow revised parking,
landscaping, elevations and signage for the existing 600,000-
square-foot building on 30.33 acres of property located at 980
Bethel Road and authorizing the Mayor to sign.
E. Consider approval of an Ordinance for Case No. PD-240R3-HC,
North Gateway Plaza, Lot 6, Block A, a zoning change from PD-240-
HC (Planned Development-240-Highway Commercial) to PD-240R3-
HC (Planned Development-240 Revision 3-Highway Commercial), to
amend the 12.36 acre Concept Plan and to attach a Detail Site
Plan on 0.67 acres to allow the development of a 4,171-square-foot
medical office located at 755 North Denton Tap Road and
authorizing the Mayor to sign.
END OF CONSENT
11. Consider approval of Advanced Funding Agreement Amendment #1
between the State of Texas, acting through the Texas Department of
Transporation (TxDOT), and the City of Coppell to terminate the original
agreement for the widening of Sandy Lake Road from North Coppell
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ITEM # ITEM DESCRIPTION
Road to South Coppell Road, executed on April 21, 2006; and authorizing
the Mayor to sign and execute all necessary documents.
12. Consider approval of a contract with JQ Infrastructure in the amount of
$146,940.00 for the design of Vanbebber Drive and Sandy Knoll Drive as
provided for by the ¼ Cent Sales Tax for Street Maintenance; and
authorizing the City Manager to sign and execute necessary documents.
13. Consider approval of an Engineering Services Contract with Fugro
Consultants, Inc. to provide professional engineering services for the
Pavement Condition Survey and Pavement Management Services,
Project #Tax 2010D in an amount of $100,088.90; as provided for in ¼ Cent
Sales Tax for Street Maintenance funds; and authorizing the City Manager
to sign and execute all necessary documents.
14. Consider approval of an Ordinance of the City of Coppell, Texas,
approving an amendment to Ordinance No. 2010-1258, the budget for
the Fiscal Year October 1, 2010 through September 30, 2011, and
authorizing the Mayor to sign.
15. Consider approval of a Resolution directing publication of notice of
intention to issue Certificates of Obligations, Series 2011 in the amount of
$9,100,000.00 for the purpose of paying all or a portion of the contractual
obligations for constructing and improving City streets; and constructing,
improving and equipping the Old Town Coppell public area and paying
legal, fiscal, engineering and architectural fees in connection with such
projects and related bond issuance cost, and authorizing the Mayor to
sign.
16. Consider approval of an Ordinance for Case No. PD-227R3-TH-1, Bellacere
Addition, a zoning change from PD-227R-SF-12 (Planned Development-
227 Revised-Single Family-12) to PD-227R3-TH-1 (Planned Development-227
Revision 3-Townhouse-1), to allow the construction of eight (8) single-
family homes and two (2) common area lots on 1.863 acres of property
located along the north side of Sandy Lake Road, approximately 150 feet
east of Summer Place Drive and authorizing the Mayor to sign.
17. Consider approval of an Ordinance for Case No. PD-209R4-C, TownOaks
Centre, a zoning change from PD-209R-C (Planned Development
Revised-209-Commercial) to PD-209R4-C (Planned Development-209
Revision 4-Commercial), to allow an increase in the allowable size of a
proposed attached sign on property located at the southeast corner of
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ITEM # ITEM DESCRIPTION
Sandy Lake Road and Denton Tap Road and authorizing the Mayor to
sign.
18. City Manager's Report.
A. Project Update and Future Agendas.
19. Mayor and Council Reports.
A. Report by Mayor Stover on the Metroplex Mayors’ Meeting.
B. Report by Councilmember Hinojosa-Flores on the Farmers Market
Farm to Table Dinner.
C. Report by Mayor Stover regarding the upcoming Fourth of July
Celebration and Fireworks.
20. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
21. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 10th day of June, 2011, at
__________________.
____________________________________
Christel Pettinos, City Secretary
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ITEM # ITEM DESCRIPTION
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: June 14, 2011
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Discussion regarding the land purchase agreements associated with
Northlake/Cypress Waters.
B. Section 551.087, Texas Government Code – Economic Development Negotiations.
1. Economic Development prospects north of Southwestern Blvd and east of S.
Coppell Road.
2. Economic Development prospects south of Canyon and west of N. Coppell
Road.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: June14, 2011
ITEM #: ES-3
WORK SESSION
3. Convene Work Session
A. Presentation by Vicki Chiavetta, Library Director.
B. Discussion on Council Committee Preferences.
C. Discussion regarding Building Inspection’s Rental Registration and Inspection Program.
D. Discussion regarding an Ordinance Revision on Park Activities.
E. Discussion regarding Creek Maintenance.
F. Discussion regarding Citizen Summit.
G. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 %wksessn
Name _________________________________________
COUNCIL COMMITTEE PREFERENCES
Please place a 1, 2, 3, etc. in the blanks indicating your preference of Committees on
which to serve.
C/FBISD/LISD Liaison _________________
CISD Liaison _________________
Coppell Seniors _________________
Dallas Regional Mobility Coalition _________________
International Council for Local Environmental Initiatives _________________
Metrocrest Hospital Authority _________________
Metrocrest Medical Services _________________
Metrocrest Medical Foundation _________________
Metrocrest Social Services _________________
North Texas Council of Governments _________________
North Texas Commission _________________
Senior Adult Services _________________
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: June 14, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Discussion Regarding Possible Ordinance Revision for Park Activities.
BACKGROUND
Certain sections of the parks and recreation code (Section 9-11-3) preclude individuals
from making a profit on park property unless the money-making activity is associated
with a city sponsored event or a sports association with a license and use agreement. This
ordinance has been interpreted by staff to require the addressing of individuals offering a
variety of different types of services and products. As a result, staff has asked a number
of people over the years to leave the parks when they are found providing services for
which there is a monetary transaction.
These services include food sales, dog obedience training classes, professional batting
lessons, and exercise classes, among others. Typically staff does not proactively seek out
people using the parks in this manner but respond to complaints from citizens, sports
associations or others when making these contacts.
Given that the city of Coppell encourages its citizens to be physically active and enjoy
the parks in efforts to improve health and fitness, it seems to be time to modify this
ordinance to allow certain activities to occur in the parks which promote these activities.
If it is the desire of the Council, staff will begin a review of the current ordinances and
recommend a solution to this situation.
COUNCIL ACTION REQUESTED
Authorize staff to bring back a recommended revised ordinance which will allow specific
fitness related activities in the parks.
1
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Michael Garza, E.I.T, Graduate Engineer
DATE: June 14, 2011
REF: Discussion concerning Creek maintenance
Coppell has four major creeks which flow through or adjacent to the city. These creeks are Denton
Creek, Grapevine Creek, Cottonwood Creek and the Elm Fork of the Trinity River. Also, there are
numerous small creeks which meander through neighborhoods and eventually join with the major
creeks.
According to the City of Coppell’s Floodplain Management Ordinance, the City of Coppell has a
responsibility to “promote the public health, safety and general welfare, and to minimize public and
private losses due to flood conditions in specific areas by managing the floodplains of the City.” A
flood can be a result of obstructions in areas of special flood hazards which increase flood heights
and velocities. Trees that fall into a creek become obstructions that can cause flooding. Currently,
the Engineering Department has a contract to remove trees that pose a threat to the conveyance of
the creek and possible flooding. This satisfies the FEMA National Flood Insurance Program
Community Rating System, which states that the “community should conduct periodic drainage
channel inspections and removed debris as needed to prevent flooding.”
To help alert future homeowners of their responsibility when purchasing a creek lot, two notes are
placed on final plats: 1) “The City of Coppell will not have the responsibility for maintenance of
floodplain/floodway area as shown hereon. The maintenance of these areas shall be the sole
responsibility of the individual lot owners adjacent to said areas. These areas are to remain free of
improvements that may obstruct the flow of storm water and protected from potential erosion by the
owners. No fences will be allowed in the floodplain or any other structures (pool, deck, gazebos,
etc.) per the City of Coppell floodplain ordinance,” and, 2) "The developer, builder, seller, or agent
shall inform in writing, each prospective buyer of subdivision lots or property located within special
flood hazard areas of this site that such property is in an identified flood hazard area and that all
2
development must conform to the provisions of the City of Coppell Floodplain Management
Ordinance."
Since the early 90’s, we have received calls regarding erosion along creeks in the back yards of
residences. Recently, the majority of the calls have concerned erosion along Denton Creek.
Generally, the property lines of creek lots extend to the center of the creek; therefore the
homeowners are responsible for the maintenance of the bank of the creek. We assist homeowners
that have experienced erosion by providing contact information for engineering firms and
contractors that would be able to repair the erosion.
As previously stated, the City’s current creek maintenance program consists of large tree removal
from creeks where the tree is impeding the conveyance of water. This program started several years
ago and is funded through the Municipal Drainage Utility Fund. The program is generally citizen
complaint driven; however, our goal is to become more proactive in the future by walking the
creeks and trying to address some issues before they become major problems.
Staff will be available to answer any questions.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Manager
June 14, 2011
8
✔
PROCLAMATION
Consider approval of a proclamation honoring Scott Orr for his years of service on the Coppell Independent School
District Board of Trustees, and authorizing the Mayor to sign.
Staff recommends approval.
!CISD Board Member Orr - 1 AR
PROCLAMATION
WHEREAS, Scott Orr has served the Coppell community on the Board of Trustees for
Coppell Independent School District since May 2004; and
WHEREAS, during that time CISD opened its second high school, New Tech High @ Coppell
with two grade levels – 9th and 10th with a total of 275 learners; and
WHEREAS, CISD achieved an “Exemplary” state accountability rating for 2009-2010 school
year from the Texas Education Agency;
WHEREAS, CISD placed 4th among the “Best Places to Live in Dallas” in the education areas
considered basked on the percentage of students passing the TAKS, the Mean SAT score, and the
students taking the SAT/ACT exams; and
WHEREAS, in July 2009 the Board of Trustees adopted a 5-year Strategic Plan developed
and submitted by action teams that were part of a 31 member CISD Strategic Planning Team,
comprised of parents, staff, students, and community members; and students taking the SAT/ACT
exams; and
WHEREAS, Scott has served as a member of the Texas Association of School Boards and
earned Master Trustee designation in 2005, served as a member of the North Texas Area Association
of School Boards, and served as a member of the Grassroots Advocacy Network; and
WHEREAS, through Scott Orr’s dedication, self-sacrifice, and commitment to his community,
Coppell schools have excelled through the expansion of student programs and participation in
activities that garnered recognition and top honors throughout the Metroplex, state and national level;
and
NOW, THEREFORE, I, Douglas N. Stover, Mayor of the city of Coppell, on behalf of the
City Council, hereby extend our sincere thanks and appreciation to Scott Orr for his efforts to sustain a
cooperative relationship between the CISD and the City of Coppell so our community will continue to
be a location of choice for people wanting to raise a family.
IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be
affixed this 14th day of June 2011.
______________________________________________
Douglas N. Stover, Mayor
ATTEST:
_________________________
Christel Pettinos, City Secretary
DEPT: City Secretary AGENDA REQUEST FORM
DATE: June 14, 2011
ITEM #: 9
ITEM CAPTION:
Report by Library Advisory Board.
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
DIR. REVIEW: FIN. REVIEW: CM REVIEW:
Agenda Request Form - Revised 09/02 Document Name: %boardreport
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
June 14, 2011
10/A
✔
PROCEDURAL
Consider approval of minutes: May 24, 2011 and May 31, 2011.
Minutes of the City Council meeting held on May 24, 2011 and May 31, 2011.
Staff recommends approval.
%minutes
MINUTES OF MAY 24, 2011
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, May 24, 2011, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Bob Mahalik, Mayor Pro Tem
Tim Brancheau, Councilmember
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember (late arrival)
Karen Hunt, Councilmember
Councilmember Brianna Hinojosa-Flores was absent from the meeting. Also
present were City Manager Clay Phillips, City Secretary Christel Pettinos and
City Attorney David Dodd.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
Councilmember Franklin arrived prior to convening Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Discussion regarding the purchase/sale of land
north of Bethel Road and east of South Coppell
Road.
Mayor Stover convened into Executive Session at 6:16 p.m. Mayor
Stover adjourned the Executive Session at 6:34 p.m. and opened the
Work Session.
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WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion and demonstration of existing video camera
solutions.
B. Discussion regarding Mayor Pro Tem appointment.
C. Discussion regarding City Council Retreat.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Jason Graves with Riverside Church led those present in the Invocation.
6. Pledge of Allegiance.
Members from Lewisville Boy Scout Troop 437 led those present in the
Pledge of Allegiance.
7. Canvass returns of the May 14, 2011 General Municipal
Election, approval of an order declaring the results of said
election; and authorizing the Mayor to sign.
David Dodd, City Attorney, read the Canvass of Returns of the May 14,
2011 General Municipal Election.
Place 1 Total
Raj Akula 684
Tim Brancheau 1,712
Place 3 Total
Brianna Hinojosa-Flores 1,764
Place 5 Total
Billy Faught 1,314
Thomas Burrows 909
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Place 7 Total
Karen Hunt 1,861
Action:
Councilmember Tunnell moved to approve the canvass returns of the
May 14, 2011 General Municipal Election, approved Resolution No.
2011-0524.1 declaring the results of said election; and authorizing the
Mayor to sign. Mayor Pro Tem Mahalik seconded the motion; the motion
carried 6-0 with Mayor Pro Tem Mahalik and Councilmembers
Brancheau, Tunnell, Faught, Franklin and Hunt voting in favor of the
motion.
8. Swearing in of Councilmembers Place 1, 3, 5 & 7.
Mayor Stover swore in Tim Brancheau as Place 1, Billy Faught as Place
5, and Karen Hunt as Place 7.
9. Consider appointment of Mayor Pro Tem as required by Section
3.05 of the Home Rule Charter.
Action:
Councilmember Faught moved to nominate Councilmember Tunnell as
Mayor Pro Tem as required by Section 3.05 of the Home Rule Charter.
Councilmember Mahalik seconded the motion; the motion carried 6-0
with Councilmembers Brancheau, Mahalik, Tunnell, Faught, Franklin
and Hunt voting in favor of the motion.
At this time, the makeup of Council is as follows:
Doug Stover, Mayor
Marsha Tunnell, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember
Karen Hunt, Councilmember
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10. Presentation by CMS East 6th Grade Service Learning/
Environment regarding options for recycling Styrofoam and
polystyrene in Coppell and replacing it with biodegradable
products.
Presentation:
Devika Godbale, Sai Guadapalli, Maanas Sathaye, and Ellie Manning
from CMS East gave a presentation on recycling Styrofoam and
polystyrene to the Council.
During the presentation, Mayor Stover recessed the meeting due to
inclement weather.
11. Consider approval of proclamations congratulating Coppell
students on their appointments to military academies, and
authorizing the Mayor to sign.
Mayor Stover read the proclamations for the record and presented the
same to Tanner Rice – Air Force Academy, Nathan Hruby – Air Force
Academy, Jessica Wallander – Air Force Academy, and John de la
Chapelle – West Point.
Action:
Councilmember Franklin moved to approve proclamations congratulating
Coppell students on their appointments to military academies, and
authorizing the Mayor to sign. Mayor Pro Tem Tunnell seconded the
motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and
Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting
in favor of the motion.
12. Report by Park and Recreation Board.
Neil Bales gave the board’s semi-annual report.
13. Citizens' Appearances
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1) Rex Gale, 700 Shady Lane Court, Highland Village, thanked
council for their support of the Children’s Advocacy Center and
gave a small report.
2) Jo Ann Hill, 138 Hartford Circle, representing IBM thanked City
Manager, Clay Phillips, Deputy City Manager, Mario Canizares,
and Mayor Stover for their support at IBM’s Centennial Celebration
on May 6th.
14. Consider approval of the minutes for May 10, 2011.
Action:
Mayor Pro Tem Tunnell moved to approve the minutes for
May 10, 2011. Councilmember Mahalik seconded the motion; the
motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers
Brancheau, Faught, Franklin and Hunt voting in favor of the motion.
15. Consider approval of accepting the resignation of Manibala
Jonnalagadda from the Library Advisory Board and appointing
Janet Koester to fill the unexpired term.
Action:
Councilmember Franklin moved to accept the resignation of Manibala
Jonnalagadda from the Library Advisory Board and appoint Janet
Koester to fill the unexpired term. Councilmember Brancheau seconded
the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and
Councilmembers Brancheau, Faught, Franklin and Hunt voting in favor
of the motion.
16. City Manager's Report.
A. Project Update and Future Agendas.
City Manager Clay Phillips reported that the tree removal has begun on
Sandy Lake Road. The relocation of the power poles will be taking place
soon. Future agendas include a Budget Workshop and Crime Control
District meeting on May 31st. There will be only one Council meeting in
the month of June on June 14th. Future Budget Workshops are
scheduled for July 11th and July 28th.
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17. Mayor and Council Reports.
A. Report by Mayor Stover regarding the Kid Country
Design.
B. Report by Mayor Stover regarding City Council Retreat.
C. Report by Councilmember Faught regarding the Ride of
Silence.
A. Mayor Stover reported that Kid Country Design kick-off meeting
went very well.
B. Mayor Stover reported that the City Council Retreat was very
productive. The Council established goals in areas that supported
Coppell 2030.
C. Councilmember Faught reported he rode in the Ride of Silence on
May 18th to honor bicycle riders that are killed in traffic accidents.
18. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Nothing to report.
19. Council Committee Reports.
A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell.
B. Coppell ISD – Mahalik and Hinojosa-Flores.
C. Coppell Seniors – Brancheau and Faught.
D. Dallas Regional Mobility Coalition –Hunt.
E. International Council for Local Environmental Initiatives
(ICLEI) – Brancheau.
F. Metrocrest Hospital Authority – Tunnell.
G. Metrocrest Medical Foundation – Mahalik.
H. Metrocrest Medical Services – Hinojosa-Flores.
I. Metrocrest Social Services – Franklin.
J. North Texas Council of Governments – Tunnell.
K. North Texas Commission – Hunt.
L. Senior Adult Services – Franklin.
A. Mayor Pro Tem Tunnell reported that Farmers Branch residents
voted against separating from the Carrollton/Farmers Branch ISD.
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James Goode and Nancy Cline were elected to the School Board.
Graduations for all four high schools will be held on June 5th at
the University of North Texas. For Lewisville ISD, Mayor Pro Tem
Tunnell reported that Carol Kyer and Mike McDaniel were elected
to Places 6 and 7 on the School Board. Superintendent Waddell
announced that he has eliminated six senior level cabinet positions
to save the district an estimated $600,000 annually due to the
budget crisis.
B. Councilmember Mahalik reported that Coppell High School won
their first Girls’ State Track Championship. Congratulations to
Elizabeth Kerpon for winning the 5A 400 meter dash. The Coppell
Cowboys will have a Spring football event on Thursday, May 26th
from 4:30-7:00 p.m. at the Buddy Echols Field. The last day of
school is Friday, June 3rd. Graduation ceremonies for Coppell
High School will be on June 4th at 2:00 p.m. at the University of
North Texas. Scholarship awards for Coppell High School Class of
2011 totaled over $28 million.
C. Councilmember Faught reported that the Senior Center held a
knitting clinic in March to teach Girl Scouts how to knit hats. The
hats were for children with cancer going through chemo at
Children’s Medical Center. Upcoming events include the Dallas
Symphony Orchestra on June 9th and Lone Star Park on June
16th. Other activities include Supper Club at P. F. Changs on
June 21st, a Health and Wellness Fair on June 1st, and a Father’s
Day luncheon on June 15th.
D. Councilmember Hunt reported that focus has been on the state
legislative session.
E. Councilmember Brancheau reported that Resilient Cities 2011 will
be held on June 3rd-5th in Bonn, Germany. ICLEI’s European
Convention 2011 will be held on September 12th-14th in Bussels,
Belgium. The 1st World Congress on Mobility for the Future of
Sustainable Cities will be on October 22nd-24th in Changwon,
Korea.
F. Nothing to report.
G. Nothing to report.
H. Nothing to report.
I. Councilmember Franklin reported that Metrocrest Social Services
is still awaiting word on major funding from the United Way and
others. Bunny Summerlin reports that the Thrift Store at Belt Line
and Josey is starting to be profitable.
J. Mayor Pro Tem Tunnell reported that the annual General Assembly
Luncheon will be help on June 17th at noon. The 2nd Annual Clean
Air Action Day is 7:00a.m.-7:00p.m. on July 7th. On that day,
everyone is asked to make at least one choice that benefits air
cm052411
Page 7 of 8
quality. In March, NTCOG received a mobile work force unit to
assist with unemployment in the area.
K. Councilmember Hunt reported that the 40th Annual Member’s
Luncheon is scheduled for September 28th. Leadership North
Texas continues to accept applications.
L. Councilmember Franklin reported that Senior Adult Services
continues to celebrate May as Older Americans Month. The theme
is “Connecting the Community” which emphasizes how older
Americans enrich and strengthen the community. The golf
tournament, “Tee It Up for Seniors” will be held on June 22nd at
Brookhaven Country Club.
20. Necessary action resulting from Executive Session.
Nothing to report.
Adjournment.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Christel Pettinos, City Secretary
cm052411
Page 8 of 8
Cm053111
Page 1 of 2
MINUTES OF MAY 31, 2011
The City Council of the City of Coppell met in a Special Called Session on
Tuesday, May 31, 2011, at 5:30 p.m. in the 2nd Floor Conference Room of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Marsha Tunnell, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember (late arrival)
Councilmember Hunt was absent. Also present were City Manager Clay Phillips,
City Secretary Christel Pettinos and City Attorney Robert Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code – Deliberation
regarding Real Property.
1. Discussion regarding the land purchase agreements
associated with Northlake/Cypress Waters.
Mayor Stover convened into Executive Session at 5:40 p.m.
Councilmember Franklin arrived during the Executive Session. Mayor
Stover adjourned the Executive Session at 6:23 p.m. and recessed the
Budget Workshop until after the Crime Control and Prevention District
meeting.
The Budget Workshop reconvened at 6:42 p.m.
Cm053111
Page 2 of 2
BUDGET WORKSHOP (Open to the Public)
3. Special Revenue Funds.
4. Water and Sewer Fund.
5. General Discussion.
There being no further business, the meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Christel Pettinos, City Secretary
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
June 14, 2011
10/B
✔
PROCEDURAL
Consider approval of accepting the resignation of Terra Taylor from the Keep Coppell Beautiful Board and appointing
Shawn Thompson to fill the unexpired term.
Terra Taylor has submitted a letter of resignation from the Board. Her appointment is set to expire December 2012. Staff
recommends that Shawn Thompson be appointed to fill the completion of the term.
Staff recommends acceptance of the resignation and approval of the
replacement.
%KCBresignation
Thursday, May 05, 2011
Dear Cristal Rollins,
I regret to inform you that I will not be able to fulfill my commitment to this board, as I
will be moving out of Coppell on May 1, 2011. Thank you for the opportunity to serve
my community and work with a dedicated bunch of individuals. I have enjoyed my time
with the board and will remember you all fondly.
Kind regards,
Terra Taylor-Blackburn
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
June 14, 2011
10/C
✔
ORDINANCE
Consider approval of an ordinance approving a negotiated settlement with Oncor Electric Delivery Company LLC.,
regarding the company's application to increase electric rates within the corporate city limits of the City of Coppell
are just and reasonable; and authorizing the Mayor to sign.
Oncor requested to increase rates to generate an additional $353 million in revenue based on their 2011 rate filing.
On February 8, 2011 the Coppell City Council passed a resolution to suspend Oncor's proposed rate increase to allow
time to review and possibly negotiate a settlement. This original rate filing has been negotiated down to reflect a rate
increase that will result in an increase in revenues of approximately $136.7 million or a reduction of more than 60% of
the initial request. The monthly bill impact for an average residential customer will be $2.35. The Steering Committee of
Cities recommends approval of this settlement and believes this outcome is equal to or better than the outcome
expected, and avoids a costly contested case.
Staff recommends approval.
$Oncor - 1AR
1669-24/ 1284177
816 Congress Avenue, Suite 1900
Austin, Texas 78701
Telephone: (512) 322-5800
Facsimile: (512) 472-0532
www.lglawfirm.com
Mr. Brocato’s Direct Line: (512) 322-5857
Email: tbrocato@lglawfirm.com
M E M O R A N D U M
TO: Steering Committee of Cities Served by Oncor
FROM: Thomas Brocato
DATE: May 11, 2011
RE: Oncor Electric Delivery Company's Rate Increase Settlement
FINAL ACTION NEEDED BY_JUNE 17
The Executive Committee of the Steering Committee of Cities Served by Oncor, with the
advice and input of the Steering Committee consultants and lawyers, has worked to resolve
Oncor’s pending $353 million rate increase request without the necessity of a protracted and
costly contested case proceeding. The attached tariffs reflect rates that will increase Oncor’s
revenues by $136.7 million. The negotiated result reduces Oncor’s requested rate increase by
more than 60%. The monthly bill impact for an average residential customer will be $2.35. The
Steering Committee recommends approval of the negotiated resolution because it represents an
outcome that is equal to or better than the outcome expected from a contested case proceeding,
and maintains cities’ roles as regulators of electric rates.
Attached to this memo is a model ordinance approving the settlement and staff report.
Please schedule consideration of the ordinance at your next available council meeting.
Final council action to approve the ordinance must take place by June 17, 2011. To assist
you, several documents are attached to this memorandum:
• An ordinance setting new rates consistent with the settlement agreement. The
approved ordinance should include the attached tariffs (“Attachment A” and
“Attachment B” to the ordinance),
• A model staff report,
• PUC 38929 final stipulation,
• participating cities list,
• residential increase (calculation for both 1,000 and 1,300 kWh for residential
using January 1, 2012 rates) (excel file), and
• copy of cities’ franchise fee payments (calculation with interest) (excel file).
Page 2
May 27, 2011
If you have any questions, please feel free to contact Thomas (512/322-5857,
tbrocato@lglawfirm.com). Once final action has been taken by your city, please forward a copy
of the ordinance to Oncor and to our paralegal, Holly Paxton (fax number 512/472-0535,
hpaxton@lglawfirm.com).
Steering Committee of Cities Served by Oncor
Participating Cities – Oncor Rate Case (Docket No. 38929)
Addison
Allen
Alvarado
Andrews
Anna
Archer City
Argyle
Arlington
Bedford
Bellmead
Belton
Benbrook
Beverly Hills
Big Spring
Boyd
Breckenridge
Bridgeport
Brownwood
Buffalo
Burkburnett
Burleson
Caddo Mills
Cameron
Canton
Carrollton
Cedar Hill
Celina
Centerville
Cleburne
Coahoma
Colleyville
Collinsville
Colorado City
Comanche
Commerce
Coppell
Copperas Cove
Corinth
Crowley
Dallas
Dalworthington Gardens
DeLeon
De Soto
Denison
Duncanville
Early
Eastland
Edgecliff Village
Ennis
Euless
Everman
Fairview
Farmers Branch
Fate
Flower Mound
Forest Hill
Fort Worth
Frisco
Frost
Gainesville
Garland
Glenn Heights
Grand Prairie
Granger
Grapevine
Gunter
Haltom City
Harker Heights
Henrietta
Hewitt
Highland Park
Honey Grove
Howe
Hurst
Hutto
Iowa Park
Irving
Jolly
Josephine
Justin
Kaufman
Keller
Kemp
Kennedale
Kerens
Killeen
Krum
Lake Worth
Lakeside
Lamesa
Lancaster
Lewisville
Lindale
Little Elm
Little River Academy
Malakoff
Mansfield
McKinney
Mesquite
Midland
Midlothian
Murchison
Murphy
Nacogdoches
New Chapel Hill
North Richland Hills
Northlake
Oak Leaf
Oak Point
Odessa
O’Donnell
Ovilla
Palestine
Pantego
Paris
Parker
Plano
Pottsboro
Prosper
Ranger
Red Oak
Rhome
Richardson
Richland
Richland Hills
River Oaks
Roanoke
Robinson
Rockwall
Rosser
Rowlett
Sachse
Saginaw
Seagoville
Sherman
Snyder
Southlake
Springtown
Stephenville
Sulphur Springs
Sunnyvale
Sweetwater
Temple
Terrell
The Colony
Trophy Club
Tyler
University Park
Venus
Waco
Watauga
Waxahachie
White Settlement
Wichita Falls
Willow Park
Woodway
Wylie
1669/24/1292628
STAFF REPORT
The City, along with approximately 160 other cities served by Oncor Electric Delivery
Company LLC (“Oncor” or “Company”), is a member of the Steering Committee of Cities
Served by Oncor (“Steering Committee”). On or about January 7, 2011, Oncor filed with the
City an application to increase electric rates.
The Oncor filing sought a $353 million rate increase. The City worked with the Steering
Committee to analyze the schedules and evidence offered by Oncor to support its request to
increase rates. The Ordinance and attached rate and tariffs are the result of negotiations between
the Steering Committee and the Company to resolve issues raised by the Steering Committee and
other intervenors during the review and evaluation of the filing. The Ordinance resolves the
Company’s filing by authorizing an increase in the Company’s base rate of $136.7 million. The
monthly bill impact for the average residential customer will be a $2.35 increase (as opposed to
the $5.00 per bill increase as proposed in the Company’s filing).
The Executive Committee of the Steering Committee and the Steering Committee’s legal
counsel recommend that all city members of the Steering Committee adopt the Ordinance
implementing the rate change.
Background:
The tariff was approved by the Executive Committee of the Steering Committee as part
of the settlement agreement to resolve the Oncor rate filing at the Public Utility Commission of
Texas. As stated above, the agreement reduces Oncor’s request for a $353 million increase to
$136.7 million. The agreement does not change the current authorized capitalization of 60% debt
and 40% equity and return on equity of 10.25% from Oncor’s last rate proceeding.
Also, the settlement results in a system-wide rate increase of 6.1%. Residential
customers will see an increase of 6.2%, much lower than Oncor’s requested 14.6% increase.
Street lighting rates will increase 13.8%, which is also lower than Oncor’s requested increase of
25.9%. Oncor has agreed that it will not file another general base rate case prior to July 1, 2013.
However, as cities are regulatory authorities, cities may still initiate a rate case prior to that date.
Additionally, consistent with the District Court’s reversal of the Commission’s decision
relating to municipal franchise fees in Docket No. 35717, Oncor will increase franchise fees to
the contractually agreed to amounts within 60 days of the final order, or July 1, 2011, whichever
is later. Additionally, Oncor will pay cities retroactive franchise fees from the date the rates
approved in Oncor’s prior rate case, Docket No. 35717, went into effect.
Oncor will also pay cities’ rate case expenses and recover those amounts over three years
with no carrying charges. Finally, at its own expense, the Company will reinstate Rider SCUD,
which provides for a 20% discount for institutions of higher learning.
Oncor Settlement Ordinance Staff Report 1
Purpose of the Ordinance:
Rates cannot change and the Settlement Agreement with Oncor cannot be implemented
without passage of rate ordinances by cities. The purpose of the Ordinance is to approve rate
tariffs (“Attachment A” and “Attachment B”) that reflect the negotiated rate changes pursuant to
the process and to ratify a Settlement Agreement recommended by the Steering Committee.
As a result of the negotiations, the Steering Committee was able to reduce the Company’s
requested $353 million increase to $13.6 million (a decrease of over 60% of the Company’s
request). Approval of the Ordinance will result in the implementation of new rates that increase
Oncor’s revenues in two phases: by $93.7 million effective July 1, 2011 (i.e. “Attachment A”)
and by $43 million effective January 1, 2012 (“Attachment B”).
Reasons Justifying Approval of the Negotiated Resolution:
During the time that the City has retained original jurisdiction in this case, consultants
working on behalf of the Steering Committee have investigated the support for the Company’s
requested rate increase. While the evidence does not support the $353 million increase requested
by the Company, the Steering Committee consultants agree that the Company can justify an
increase in revenues of $136.7 million. The agreement on $136.7 million is a compromise
between the positions of the parties.
The alternative to a settlement of the filing would be a contested case proceeding before
the Public Utility Commission of Texas on the Company’s current application, would take
several months and cost ratepayers millions of dollars in rate case expenses, and would not likely
produce a result more favorable than that to be produced by the settlement. The Executive
Committee and counsel for the Steering Committee recommend that Steering Committee
member cities take action to approve the Ordinance authorizing new rate tariffs.
Explanation of “Be It Ordained” Paragraphs:
1. This paragraph approves all findings in the Ordinance.
2. This section adopts the attached tariffs (“Attachment A”) in all respects and finds
the rates set pursuant to the attached tariffs to be just, reasonable and in the public interest.
3. This section requires the Company to reimburse the Steering Committee for
reasonable rate making costs associated with reviewing and processing the application.
4. This section repeals any resolution or ordinance that is inconsistent with this
Ordinance.
6. This section finds that the meeting was conducted in compliance with the Texas
Open Meetings Act, Texas Government Code, Chapter 551.
7. This section is a savings clause, which provides that if any section(s) is later
found to be unconstitutional or invalid, that finding shall not affect, impair or invalidate the
Oncor Settlement Ordinance Staff Report 2
remaining provisions of this Ordinance. This section further directs that the remaining
provisions of the Ordinance are to be interpreted as if the offending section or clause never
existed.
8. This section is a “Most Favored Nations” clause, which protects the City by
mandating that if the City determines any rates, revenues, terms and conditions, or benefits
resulting from a Final Order or subsequent negotiated settlement approved in any proceeding
addressing the issues raised in the Company’s filing would be more beneficial to the City than
the terms of the attached tariffs, then the more favorable rates, revenues, terms and conditions, or
benefits shall additionally accrue to the City.
9. This section provides for an effective dates upon passage. Approval of the
Ordinance will result in the implementation of new rates that increase Oncor’s revenues in two
phases: by $93.7 million effective July 1, 2011 (i.e. “Attachment A”) and by $43 million
effective January 1, 2012 (“Attachment B”).
10. This paragraph directs that a copy of the signed Ordinance be sent to a
representative of the Company and legal counsel for the Steering Committee.
Oncor Settlement Ordinance Staff Report 3
ORDINANCE NO. ______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, (“CITY”) APPROVING A
NEGOTIATED RESOLUTION BETWEEN THE STEERING
COMMITTEE OF CITIES SERVED BY ONCOR
(“STEERING COMMITTEE”) AND ONCOR ELECTRIC
DELIVERY COMPANY LLC (“ONCOR” OR “COMPANY”)
REGARDING THE COMPANY’S APPLICATION TO
INCREASE ELECTRIC RATES IN ALL CITIES
EXERCISING ORIGINAL JURISDICTION; DECLARING
EXISTING RATES TO BE UNREASONABLE; REQUIRING
THE COMPANY TO REIMBURSE CITIES’ REASONABLE
RATEMAKING EXPENSES; ADOPTING TARIFFS THAT
REFLECT RATE ADJUSTMENTS CONSISTENT WITH
THE NEGOTIATED SETTLEMENT AND FINDING THE
RATES TO BE SET BY THE ATTACHED TARIFFS TO BE
JUST AND REASONABLE; APPROVING ONCOR’S
PROOF OF REVENUES; ADOPTING A SAVINGS
CLAUSE; DETERMINING THAT THIS ORDINANCE WAS
PASSED IN ACCORDANCE WITH THE REQUIREMENTS
OF THE TEXAS OPEN MEETINGS ACT; DECLARING AN
EFFECTIVE DATE; AND REQUIRING DELIVERY OF
THIS ORDINANCE TO THE COMPANY AND THE
STEERING COMMITTEE’S LEGAL COUNSEL.
WHEREAS, the City of Coppell, Texas (“City”) is an electric utility customer of Oncor
Electric Delivery Company LLC (“Oncor” or “ Company”), and a regulatory authority with an
interest in the rates and charges of Oncor; and
WHEREAS, the City is a member of the Steering Committee of Cities Served by Oncor
(“Steering Committee”), a coalition of approximately 160 similarly situated cities served by
Oncor that have joined together to facilitate the review of and response to electric issues
affecting rates charged in the Oncor service area; and
WHEREAS, on or about January 7, 2011, Oncor filed with the City its application to
increase electric base rates by approximately $353 million, such increase to be effective in every
municipality within Oncor’s service territory; and
Oncor 2011 Rate Increase Ordinance 1
WHEREAS, the Steering Committee coordinated their review of Oncor’s filing by
designating an Executive Committee made up of Steering Committee representatives, assisted by
Steering Committee attorneys and consultants, to resolve issues identified by the Steering
Committee in the Company’s filing; and
WHEREAS, the Company has filed evidence that existing rates are unreasonable and
should be changed; and
WHEREAS, independent analysis by the Steering Committee’s rate experts concluded
that Oncor is able to justify an increase over current rates of $136.7 million; and
WHEREAS, the Steering Committee has entered a Settlement Agreement (“Attachment
C”) with Oncor to increase base rate revenues by $136.7 million; and
WHEREAS, the Executive Committee of the Steering Committee, and the Steering
Committee’s lawyers and consultants recommend that Steering Committee members approve the
attached rate tariffs (“Attachment A” and “Attachment B” to this Ordinance), which will increase
the Company’s revenue requirement by $136.7 million; and
WHEREAS, the attached tariffs implementing new rates are consistent with the
negotiated resolution reached by the Steering Committee and are just, reasonable, and in the
public interest; and
WHEREAS, it is the intention of the parties that if the City determines any rates,
revenues, terms and conditions, or benefits resulting from a Final Order or subsequent negotiated
settlement approved in any proceeding addressing the issues raised in the Company’s filing
would be more beneficial to the City than the terms of the attached tariff, then the more favorable
rates, revenues, terms and conditions, or benefits shall additionally accrue to the City; and
Oncor 2011 Rate Increase Ordinance 2
WHEREAS, the negotiated resolution of the Company’s filing and the resulting rates are,
as a whole, in the public interest.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
Section 1. That the findings set forth in this Ordinance are hereby in all things approved.
Section 2. That the City Council finds the existing rates for electric service provided by
Oncor are unreasonable and new tariffs, which are attached hereto and incorporated herein as
Attachments A and B, are just and reasonable and are hereby adopted.
Section 3. That Oncor shall reimburse the reasonable ratemaking expenses of the
Steering Committee in processing the Company’s rate application.
Section 4. That to the extent any resolution or ordinance previously adopted by the
Council is inconsistent with this Ordinance, it is hereby repealed.
Section 5. That the meeting at which this Ordinance was approved was in all things
conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
Section 6. That if any one or more sections or clauses of this Ordinance is adjudged to be
unconstitutional or invalid, such judgment shall not affect, impair or invalidate the remaining
provisions of this Ordinance and the remaining provisions of the Ordinance shall be interpreted
as if the offending section or clause never existed.
Section 7. That if the City determines any rates, revenues, terms and conditions, or
benefits resulting from a Final Order or subsequent negotiated settlement approved in any
proceeding addressing the issues raised in the Company’s filing would be more beneficial to the
Oncor 2011 Rate Increase Ordinance 3
City than the terms of the attached tariffs, then the more favorable rates, revenues, terms and
conditions, or benefits shall additionally accrue to the City.
Section 8. That this Ordinance and Settlement Agreement (“Attachment C”) shall
become effective from and after its passage with rates authorized by attached Tariffs to be
effective in two phases. Phase one tariffs (attached to this Ordinance as “Attachment A”),
increasing Oncor’s revenues by $93.7 million, are effective for bills rendered on or after July 1,
2011. Phase two tariffs (attached to this Ordinance as “Attachment B”), increasing Oncor’s
revenues by $43 million, are effective for bills rendered on or after January 1, 2012.
Section 9. That a copy of this Ordinance shall be sent to Oncor, care of Autry Warren,
Oncor Electric Delivery Company, LLC, 1601 Bryan St., 23rd Floor, Dallas, Texas 75201 and to
Thomas Brocato, at Lloyd Gosselink Rochelle & Townsend, P.C., P.O. Box 1725, Austin, Texas
78767-1725.
PASSED AND APPROVED this __________ day of ___________________, 2011.
_________________________________
Douglas N. Stover, Mayor
ATTEST:
__________________________________
Christel Pettinos, City Secretary
APPROVED AS TO FORM:
___________________________________
City Attorney
Oncor 2011 Rate Increase Ordinance 4
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
June 14, 2011
10/D
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD-185R2-LI, Coppell Industrial Addition (Uline-Tradepoint), a zoning
change from PD-185R-LI (Planned Development-185 Revised-Light Industrial) to PD-185R2-LI (Planned
Development-185 Revision 2-Light Industrial), to amend the Detail Site Plan to allow revised parking, landscaping,
elevations and signage for the existing 600,000-square-foot building on 30.33 acres of property located at 980 Bethel
Road and authorizing the Mayor to sign.
On May 10, 2011, Council unanimously approved this ZONING
CHANGE (7-0).
On April 21, 2011, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (7-0). Commissioners
Goodale, Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell
voted in favor; none opposed.
Staff recommends APPROVAL
@PD-185R2-LI,CIA(U-T)ORD-1 AR (con)
1 TM 49589.2.6111
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-185R-LI (PLANNED
DEVELOPMENT-185 REVISED-LIGHT INDUSTRIAL) TO PD-185R2-LI
(PLANNED DEVELOPMENT-185 REVISION 2-LIGHT INDUSTRIAL),
TO AMEND THE DETAIL SITE PLAN TO ALLOW REVISED
PARKING, LANDSCAPING, ELEVATIONS AND SIGNAGE FOR THE
EXISTING 600,000-SQUARE-FOOT BUILDING ON 30.33 ACRES OF
PROPERTY LOCATED AT 980 BETHEL ROAD AND BEING MORE
PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO;
PROVIDING FOR DEVELOPMENT CONDITIONS; PROVIDING FOR
THE APPROVAL OF DETAIL SITE PLAN, TREE MITIGATION,
LANDSCAPE PLAN, ELEVATIONS, ELEVATIONS – CPU AREA, AND
SIGN PACKAGE ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”,
”E”, “F”, AND “G”, RESPECTIVELY; PROVIDING A REPEALING
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the City
of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to all
property owners generally, and to all persons interested and situated in the affected area and in the
vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-185R2
should be approved, and in the exercise of legislative discretion have concluded that the
Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell,
Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore amended, be
and the same is hereby amended to grant a change in zoning from PD-185R-LI (Planned
Development-185 Revised-Light Industrial) to PD-185R2-LI (Planned Development-185
Revision 2-Light Industrial), to amend the Detail Site Plan to allow revised parking, landscaping,
2 TM 49589.2.6111
elevations and signage for the existing 600,000-square-foot building on 30.33 acres of property
located at 980 Bethel Road, for the property described in Exhibit “A” attached hereto and made a
part hereof for all purposes.
SECTION 2. That the property shall be developed and used only in accordance with the
following development conditions set forth:
A. A maximum of three, five square foot movement control signs shall be permitted
on this property, and shall be located as indicated on Exhibit “B”, Detail Site
Plan and as illustrated on Exhibit “G”, Building Signage.
B. One 60-square-foot, externally lit monument sign shall be permitted to be located
along Bethel Road, as shown on Exhibit “B”, Detail Site Plan, and as illustrated
on Exhibit “G”, Building Signage.
C. That accept as amended herein, the property shall be developed in accordance with
Ordinance 91500-A-265, which is incorporated herein as set forth in full and hereby
republished.
SECTION 3. That the Detail Site Plan, Tree Mitigation, Landscape Plan, Elevations,
Elevations – CPU Area, and Sign Package, attached hereto as Exhibits “B”, “C”, “D”, ”E”, “F”, and
“G”, respectively, and made a part hereof for all purposes, are hereby, approved.
SECTION 4. That the above property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended, and as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so
3 TM 49589.2.6111
decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is governed
by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 8. That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by
a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and
every day such violation shall continue shall be deemed to constitute a separate offense.
SECTION 9. That this ordinance shall take effect immediately from and after its passage
and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2011.
APPROVED:
_____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb Reviewed & Revised 6/1/11)
SITE / BUILDING FEATURES
x One-Story Office / Warehouse Building
x 50'x40' Typical Bay Dimensions
x 32' Clear Height
x ESFR Fire Sprinkler System
x Concrete Truck Court & Parking as shown
x Building Monument Sign (Setback minimum of of 75' from
the East & West Property Lines and 15' from the Bethel
Road R.O.W.)
x All Trash Dumpster / Compactor locations to be
determined @ time of Tenant Improvements & will be
screened as required
x Fully Landscaped & Irrigated, refer to Landscape Plans
submitted with Tenant Improvements
x All Detention / Outflow Ponds are private & shall be
maintained by Owner
Tradepoint Building One Site Plan2N
0
SCALE
40 100 300 FEET
LEGAL DESCRIPTION
Coppell Industrial Addition, Lot 1, Block A
(Volume 2000200, Page 00669)
BUILDING ONE
Total Site Area 1,321,350 s.f. (30.33 Acres)
Building Area 600,000 s.f
Building Height 44'-0" max.
Zoning PD-185R-2
Proposed Use Office / Warehouse Facility
Coverage (F.A.R)45.40%
Car Parking Provided (Proposed)251 Spaces
Total Existing Car Parking 230 Spaces
Existing Car Parking to Remain 153 Spaces
Existing Car Parking Spaces to be Demo'd (-) 77 Spaces
New Car Parking Spaces (Proposed)(+) 98 Spaces
Net Car Parking Increase (+) 21 Spaces
Car Parking Required (per Proposed Tenant Uses)230 Spaces
Office (35,000 s.f. @ 1:300)117 Spaces
Warehouse (565,000 s.f. @ 1:5,000)113 Spaces
Trailer Parking Provided (Proposed)32 Spaces
Total Existing Trailer Parking 25 Spaces
Existing Trailer Parking to Remain 0 Spaces
Existing Trailer Parking Spaces to be Demo'd (-) 25 Spaces
New Trailer Parking Spaces (Proposed)(+) 32 Spaces
Net Trailer Parking Increase (+) 7 Spaces
PRIVATE DRIVE
EXISTING
MONUMENT
SIGN
10' LANDSCAPE EASEMENT30' BUILDG SETBACK10' LANDSCAPE EASEMENT
F.H.
F.H.24' FIRE LANE (TYP.)24' FIRE LANE (TYP.)
TRUCK COURT
LANDSCAPING
PARKING (96)24' FIRE LANE (TYP.)
TRUCK COURT
10' UTILITY EASEMENTBETHEL ROADTRUCK COURT
15' U.E.
P.L.
LANDSCAPING
F.H.
F.H.
24' FIRE LANE (TYP.)LANDSCAPINGLANDSCAPING
24' FIRE LANE (TYP.)24' FIRE LANE (TYP.)10' UTILITY EASEMENT15' U.E.F.H.
P.L.
P.L.
Owner
2560 Cedar Springs, 800
Dallas, Texas 752 01
Contact: Jeanna Camp
Contact: Richard Greth
Tel: 214-647-4928
Fax: 214-647-4901
Jeanna.Camp@ingclarion.com
Richard.Greth@hillwood.com
Architect
301 S. Oak Street, Ste. 100
Roanoke, Texas 76262
Contact: Rick Gilliland
Contact: Shane Harris
Tel: 817-430-3382
www.rgaarchitects.com
rick@rgaarchitects.com
shane@rgaarchitects.com
Civil Engineer
2080 N. Highway 360
Grand Prairie, TX 75050
Contact: Jeff Roberts
TBPE Firm No. 312
Tel: 214-201-1270
www.halff.com
JFRoberts@Halff.com
Tradepoint Building One Site Plan2N
0
SCALE
40 100 300 FEET
(9) SPACES
NEW CAR PARKING (98 Spaces)
PROPERTY LINE
#1
:PROPERTY LINE
#6
:PROPERTY LINE
#1
:
PROPERTY LINE
#1
(40' COMMON ACCESS &
PRIVATE UTILITY EASEMENT
P.L.
F.H.F.H.F.H.
F.H.F.H.F.H.
P.L.P.L.P.L.P.L.P.L.P.L.P.L.
F.H.
LANDSCAPING LANDSCAPING
LANDSCAPING
LANDSCAPING
F.H.
PRIV
AT
E
D
RI
V
E
P
R
I
V
A
T
E
D
R
I
V
EPROPOSEDMONUMENT SIGNPROPOSED
DIRECTIONAL
SIGN
PROPOSED
DIRECTIONAL
SIGN PROPOSED
DIRECTIONAL
SIGN
EXTENT OF FUTURE TRAILER PARKING
ENLARGED CPU AREA PLAN
4/SP1.04
NEW TRAILER PARKING
(23 spaces)
EXTENT OF FUTURE
TRAILER PARKING
EXTENT OF FUTURE
TRAILER PARKING
EXTENT OF FUTURE
TRAILER PARKING
REMOVE LANDSCAPING &
DEMO. ARCHITECTURAL
PANEL ON WEST
ELEVATION
DEMO EXIST CURBS,
LANDSCAPING & PAVING
DEMO AREA 1
DEMO AREA 1
DEMO AREA 2
DEMO AREA 3
DEMO AREA 2
DEMO EXISTING CURBS,
LANDSCAPING & PAVING
DEMO AREA 3
DEMO EXIST
CURBS & PAVING
Landscape Architect
1708 N. Griffin Street
Dallas, Texas 75202
Contact: Steve Rahn
Contact: Chris Tronzano
Tel: 214-871-0083
Fax: 214-871-0545
smr@smr-la.com
ctronzano@smr-la.com
smr
LIT HW1, L.P.
CAR PARKING DATA
New Car Parking 98 Spaces
Landscape Islands 10 Islands
Landscape Island Area 1,520 s.f.
In order to meet the minimum requirements, a 98 space parking area
would require (7) islands (1 island per 15 spaces) totaling 1,050 s.f.
(150 s.f. per island). The proposed parking layout is designed to match
the existing, adjacent parking and incorporates (10) smaller islands @
a more frequent ratio (1 island per 13 spaces) totaling 1,520 s.f.
(85-110 s.f. each).
The small, 85 square foot islands are shortened to allow for adequate
drainage away from the parking area.
Additionally, this layout provides a 5,000 s.f. island as a large physical
& visual separation between the Car Parking and the Trailer Parking.
TRAILER PARKING DATA
New Trailer Parking 32 Spaces
Landscape Islands 1 Island
Landscape Island Area 1,340 s.f.
In order to meet the minimum requirements, a 32 space parking area
would require (3) islands (1 island per 15 spaces) totaling 450 s.f. (150
s.f. per island). The proposed Trailer parking layout is designed
encourage greater landscape growth and to protect the existing fire
hydrant, through the use of (1) large island with 1,340 s.f. of
landscaping.PARKING (14)NEW TRAILER PARKING
(9 spaces)
(12) SPACES (13) SPACES
(9) SPACES
EXISTING CAR PARKING (43 Spaces)
(+13) SPACES
(+13) SPACES (+13) SPACES
(+13) SPACES (+7) SPACES (+13) SPACES
(+13) SPACES (+13) SPACES
(17) SPACES(7) SPACES(4) SPACES(9) SPACES(14) SPACES(14) SPACES(9) SPACES(9) SPACES(5) SPACES(11) SPACES(-7) SPACES
(-9) SPACES
(-10) SPACES
(-5) SPACES
(-6) SPACES
(-10) SPACES
NOTE:
NEW ISLAND LANDSCAPING = 7,956 S.F.
(-5) SPACES Hwy. 121W. Bethel Road
S. Royal LaneFreeport ParkwayInter
s
t
a
t
e
6
3
5
Not to Scale
Vicinity Map1NHwy. 121Project Site
W. Bethel Road
S. Royal LaneFreeport ParkwayInter
s
t
a
t
e
6
3
5
Not to Scale
Vicinity Map1N
Creekview Drive
DEMO AREA 4
(-8) SPACES
DEMO AREA 5
(-17) SPACES
DEMO
AREA 4
DEMO AREA 5
DEMO EXIST
CURBS & PAVING
15'-0"
EXTENT OF FUTURE
TRAILER PARKING
EXTENT OF FUTURE
TRAILER PARKING
EXTENT OF FUTURE
TRAILER PARKING
980
980
0
SCALE
5'20'50 FEET
Overall South Elevation1
Enlarged South Elevation5
0
SCALE
5'10'25 FEET
Enlarged West Elevation6
0
SCALE
5'10'25 FEET
T.O.PANEL
38'-8"
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
(11) FUTURE WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
5 NEW WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
(16) FUTURE CLERESTORY WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
0
SCALE
5'20'50 FEET
Partial West Elevation2
FUTURE CLERESTORY WINDOW LOCATIONS
(DASHED)(26) NEW CLERESTORY WINDOW LOCATIONS
@ WEST ELEVATION
(STOREFRONT TO MATCH EXISTING)
(2) NEW WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
NEW O.H. DOCK
DOORS w/ PIT
LEVELERS
9'x10' CLEAR ANODIZED ALUM. &
GLASS STOREFRONT (TYP. OF 6)
- TO MATCH EXISTING
CONCRETE RAMP @
ACCESSIBLE PARKING
CONCRETE STAIRS
(METAL STAIRS REMOVED)
RAMP w/ GUARDRAILS
TO SERVE (4) DOCK
DOORS, (1) DOOR IN
THIS AREA MAY BE
ENLARGED TO A 12'x14'
DOOR.
NEW PIT LEVELERSMATCH LINEMATCH LINEMATCH LINENEW O.H. DOCK
DOORS w/ PIT
LEVELERS
MATCH LINE0
SCALE
5'20'50 FEET
Partial West Elevation3
0
SCALE
5'20'50 FEET
Partial West Elevation4
T.O.PANEL
38'-8"
T.O.PANEL
38'-8"
NEW O.H. DOCK
DOORS w/ PIT
LEVELERS
NEW O.H. DOCK DOORS
w/ PIT LEVELERS
NEW O.H. DOCK DOORS
w/ PIT LEVELERS
NEW PIT
LEVELER
NEW PIT LEVELERS NEW PIT LEVELERS
NEW PIT LEVELERS NEW PIT
LEVELER
(26) NEW CLERESTORY WINDOW LOCATIONS
@ WEST ELEVATION
(STOREFRONT TO MATCH EXISTING)
(26) NEW CLERESTORY WINDOW LOCATIONS
@ WEST ELEVATION
(STOREFRONT TO MATCH EXISTING)
REMOVE
ARCHITECTURAL
PANEL IN FRONT
OF BUILDING
NEW PIT LEVELERS
FUTURE CLERESTORY WINDOW
LOCATIONS (STOREFRONT TO
MATCH EXISTING)
FUTURE CLERESTORY WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL PANELS
WITH TEXTURED PAINT-2 (ULINE - GREEN)
(2) NEW WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
METAL ACCENT CANOPIES WITH
SMOOTH FINISH PAINT-3
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL PANELS
WITH TEXTURED PAINT-2 (ULINE - GREEN)
(2) NEW WINDOW LOCATIONS
(STOREFRONT TO MATCH EXISTING)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)6'-0"3'-0"11'-8"6'-0"3'-0"11'-8"
SMOOTH FINISH CONCRETE
SCREEN WALL PANELS WITH
TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE
SCREEN WALL PANELS WITH
TEXTURED PAINT-1
(ULINE - CREAM)
Owner
2560 Cedar Springs, 800
Dallas, Texas 752 01
Contact: Jeanna Camp
Contact: Richard Greth
Tel: 214-647-4928
Fax: 214-647-4901
Jeanna.Camp@ingclarion.com
Richard.Greth@hillwood.com
Architect
301 S. Oak Street, Ste. 100
Roanoke, Texas 76262
Contact: Rick Gilliland
Contact: Shane Harris
Tel: 817-430-3382
www.rgaarchitects.com
rick@rgaarchitects.com
shane@rgaarchitects.com
Civil Engineer
2080 N. Highway 360
Grand Prairie, TX 75050
Contact: Jeff Roberts
TBPE Firm No. 312
Tel: 214-201-1270
www.halff.com
JFRoberts@Halff.com
Landscape Architect
1708 N. Griffin Street
Dallas, Texas 75202
Contact: Steve Rahn
Contact: Chris Tronzano
Tel: 214-871-0083
Fax: 214-871-0545
smr@smr-la.com
ctronzano@smr-la.com
smr
LIT HW1, L.P.
POTENTIAL WALL
SIGN LOCATION "A"
99 s.f. (REF: SP1.05)
POTENTIAL WALL SIGN LOCATION "B"
99 s.f. (REF: SP1.05)
POTENTIAL WALL SIGN LOCATION "B"
99 s.f. (REF: SP1.05)
POTENTIAL WALL SIGN LOCATION "C"
99 s.f. (REF: SP1.05)
POTENTIAL WALL SIGN
LOCATION "A"
99 s.f. (REF: SP1.05)
0
SCALE
5'20'50 FEET
Overall North Elevation1
T.O.PANEL
33'-5"
0
SCALE
5'20'50 FEET
Partial East Elevation3
Enlarged East Elevation5
0
SCALE
5'10'25 FEETMATCH LINEMATCH LINEMATCH LINEMATCH LINE0
SCALE
5'20'50 FEET
Partial East Elevation2
0
SCALE
5'20'50 FEET
Partial East Elevation4
NEW PIT
LEVELERS
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
T.O.PANEL
38'-8"
METAL ACCENT CANOPIES WITH
SMOOTH FINISH PAINT-3
(ULINE - GREEN)
SMOOTH FINISH CONCRETE
TILTUP WALL PANELS WITH
TEXTURED PAINT-2
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
METAL LOUVER (PAINT
TO MATCH ULINE
CREAM)
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
METAL ROOF ACCESS LADDER & CAGE,
SMOOTH FINISH PAINT-4 (ULINE - CREAM)
FUTURE CLERESTORY WINDOW LOCATIONS
(DASHED)
FUTURE CLERESTORY WINDOW LOCATIONS
(DASHED)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
FUTURE LOUVER / STOREFRONT LOCATIONS
(DASHED)
ARCHITECTURAL PANEL ON EAST
SIDE OF BUILDING TO REMAIN
METAL LOUVER (PAINT
TO MATCH ULINE CREAM)
SMOOTH FINISH CONCRETE
SCREEN WALL PANELS WITH
TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE
SCREEN WALL PANELS WITH
TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
EXISTING ALUMINUM &
GLASS STOREFRONT
EXISTING ALUMINUM &
GLASS STOREFRONT
SMOOTH FINISH CONCRETE
SCREEN WALL PANELS
WITH TEXTURED PAINT-1
(ULINE - CREAM)
Owner
2560 Cedar Springs, 800
Dallas, Texas 752 01
Contact: Jeanna Camp
Contact: Richard Greth
Tel: 214-647-4928
Fax: 214-647-4901
Jeanna.Camp@ingclarion.com
Richard.Greth@hillwood.com
Architect
301 S. Oak Street, Ste. 100
Roanoke, Texas 76262
Contact: Rick Gilliland
Contact: Shane Harris
Tel: 817-430-3382
www.rgaarchitects.com
rick@rgaarchitects.com
shane@rgaarchitects.com
Civil Engineer
2080 N. Highway 360
Grand Prairie, TX 75050
Contact: Jeff Roberts
TBPE Firm No. 312
Tel: 214-201-1270
www.halff.com
JFRoberts@Halff.com
Landscape Architect
1708 N. Griffin Street
Dallas, Texas 75202
Contact: Steve Rahn
Contact: Chris Tronzano
Tel: 214-871-0083
Fax: 214-871-0545
smr@smr-la.com
ctronzano@smr-la.com
smr
LIT HW1, L.P.
T.O.PANEL
38'-8"
(7) FUTURE DOCK DOORS
(7) FUTURE DOCK DOORS
POTENTIAL WALL SIGN LOCATION "D"
99 s.f. (REF: SP1.05)
POTENTIAL WALL SIGN LOCATION "D"
99 s.f. (REF: SP1.05)
CPU Area Elevation3
Enlarged CPU Area Plan4
CPU Area Plan1
0
SCALE
100 FEET10'40'
O.H. DOCK DOOR
w/ PIT LEVELER
CLEAR ANODIZED ALUM. &
GLASS STOREFRONT
(TO MATCH EXISTING)
INFILL CONCRETE & FINISH TO
MATCH ADJACENT WHERE DOCK
LEVELERS ARE REMOVED
CONCRETE RAMP @
ACCESSIBLE PARKING
METAL STAIRS
TO BE REMOVED
RAMP w / METAL GUARDRAILS
RAMP TO SERVE (4) DOCK DOORS,
w/ GUARDRAILS
CLEAR ANODIZED ALUMINUM & GLASS STOREFRONT
WHERE DOCK DOORS, LEVELERS & LOUVERS ARE
REMOVED (TYPICAL @ 6 LOCATIONS)
PARKING
24' FIRE LANE
TRUCK LANE
RAMP
METAL STAIRS TO BE
REMOVED
0
SCALE
5'10'25 FEET
0
SCALE
5'10'25 FEET
CLEAR ANODIZED ALUM.
& GLASS CLERESTORY
WINDOWS
Typical New Parking Detail2
0
SCALE
40 FEET10'20'
19'-0"25'-0"19'-0"VARIESPROPERTY LINE24' FIRE LANE (TYP.)
TYPICAL LANDSCAPE
ISLAND @ EXISTING
FIRE HYDRANT
9'-0"FUTURE CLERESTORY WINDOW LOCATIONS
(DASHED)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-1
(ULINE - CREAM)
SMOOTH FINISH CONCRETE TILTUP WALL
PANELS WITH TEXTURED PAINT-2
(ULINE - GREEN)
REMOVE CANOPY FROM
WEST DOCK FACE
IRRIGATED LANDSCAPING
158'-7"52'-0"8'-0"8' DEEP LANDING AT TOP OF RAMP
RAMP
8' DEEP LANDING
LANDSCAPING
Owner
2560 Cedar Springs, 800
Dallas, Texas 752 01
Contact: Jeanna Camp
Contact: Richard Greth
Tel: 214-647-4928
Fax: 214-647-4901
Jeanna.Camp@ingclarion.com
Richard.Greth@hillwood.com
Architect
301 S. Oak Street, Ste. 100
Roanoke, Texas 76262
Contact: Rick Gilliland
Contact: Shane Harris
Tel: 817-430-3382
www.rgaarchitects.com
rick@rgaarchitects.com
shane@rgaarchitects.com
Civil Engineer
2080 N. Highway 360
Grand Prairie, TX 75050
Contact: Jeff Roberts
TBPE Firm No. 312
Tel: 214-201-1270
www.halff.com
JFRoberts@Halff.com
Landscape Architect
1708 N. Griffin Street
Dallas, Texas 75202
Contact: Steve Rahn
Contact: Chris Tronzano
Tel: 214-871-0083
Fax: 214-871-0545
smr@smr-la.com
ctronzano@smr-la.com
smr
LIT HW1, L.P.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
June 14, 2011
10/E
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD-240R3-HC, North Gateway Plaza, Lot 6, Block A, a zoning change
from PD-240-HC (Planned Development-240-Highway Commercial) to PD-240R3-HC (Planned Development-240
Revision 3-Highway Commercial), to amend the 12.36 acre Concept Plan and to attach a Detail Site Plan on 0.67
acres to allow the development of a 4,171-square-foot medical office located at 755 North Denton Tap Road and
authorizing the Mayor to sign.
On May 10, 2011, Council unanimously approved this ZONING
CHANGE (7-0).
On April 21, 2011, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (7-0).
Commissioners Goodale, Tankersley, Haas, Frnka, Sangerhausen,
Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL
@PD-240R3-HC, NGP, ORD-1 AR (con)
TM 49539.2.52611
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND
MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE
AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD-240-
HC (PLANNED DEVELOPMENT-240-HIGHWAY COMMERCIAL) TO
PD-240R3-HC (PLANNED DEVELOPMENT-240 REVISION 3-
HIGHWAY COMMERCIAL), TO AMEND THE 12.36 ACRE
CONCEPT PLAN AND TO ATTACH A DETAIL SITE PLAN ON 0.67
ACRES TO ALLOW THE DEVELOPMENT OF A 4,171-SQUARE-
FOOT MEDICAL OFFICE LOCATED AT 755 NORTH DENTON TAP
ROAD, AND BEING MORE PARTICULARLY DESCRIBED IN
EXHIBIT “A”, ATTACHED HERETO AND INCORPORATED HEREIN
FOR ALL PURPOSES; PROVIDING FOR THE APPROVAL OF THE
CONCEPT SITE PLAN, DETAIL SITE PLAN, DETAIL LANDSCAPE
PLAN AND DETAIL ELEVATIONS, ATTACHED HERETO AS
EXHIBITS “B”, “C”, “D” AND “E” RESPECTIVELY; PROVIDING A
REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body of the
City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the
Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to
all property owners generally, and to all persons interested and situated in the affected area and in
the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-
240R3-HC should be approved, and in the exercise of legislative discretion have concluded that
the Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore
amended, be and the same is hereby amended to grant a change in zoning from PD-240-HC
TM 49539.2.52611
(Planned Development-240-Highway Commercial) to PD-240R3-HC (Planned Development-
240 Revision 3-Highway Commercial), to amend the 12.36 acre Concept Plan and to attach a
Detail Site Plan on 0.67 acres to allow the development of a 4,171-square-foot medical office
located at 755 North Denton Tap Road and being more particularly described in Exhibit “A”,
attached hereto and made a part hereof for all purposes.
SECTION 2. That the property shall be developed and used only in accordance with
following development conditions as set forth herein below;
A) That the property shall be used and developed in accordance with Ordinance
91500-A-524, which is incorporated herein as set forth in full and hereby
republished, except as amended herein.
B) An offsite easement for traffic circulation and fire lane from the adjacent
property owners for North Gateway Plaza, shall be dedicated by separate
instrument and filed for record prior to the approval and recordation of the
Final Plat for North Gateway Plaza Addition, Lot 6, Block A .
C) A 20-foot side yard setback is being provided along the north property line
of Lot 6 Block A. Minimum side yard setback along the southern property
line of Lot 7, Block A of the North Gateway Plaza Addition shall be 40
feet.
D) No perimeter landscaping is required along the southern boundary,
provided that five, 3-inch caliper trees, from the approved tree palette in the
Code of Ordinances, shall be planted and maintained in a living condition
within this site, as depicted on Exhibit “D”.
SECTION 3. That Concept Site Plan, Detail Site Plan, Detail Landscape Plan, and
Detail Elevations attached hereto as Exhibits “B”, “C”, “D” and “E”, respectively, and made
a part hereof for all purposes as special conditions, are hereby approved.
SECTION 4. That the above property shall be developed and used only in the manner
and for the purpose provided for by the Highway Commercial (Highway Commercial) District
TM 49539.2.52611
regulations, Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended and
as amended herein.
SECTION 5. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and
effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or
section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same
shall not affect the validity of this ordinance as a whole, or any part or provision thereof other
than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity
of the Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended,
in effect when the offense was committed and the former law is continued in effect for this
purpose.
SECTION 8. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive
Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be
punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense;
and each and every day such violation shall continue shall be deemed to constitute a separate
offense.
TM 49539.2.52611
SECTION 9. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this
the _______ day of ___________________, 2011
APPROVED:
____________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
____________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_______________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb [reviewed only])
EXHIBIT “A”
LEGAL DESCRIPTION
Being a tract of land situated in the Clarinda Squires Survey, Abstract No. 1327, in the
City of Coppell, Dallas County, Texas, being a portion of that same tract of land
conveyed to CDI Gateway LTD by deed recorded in Volume 2005109, Page 11570, of
the Deed Records of Dallas County, Texas, and being more particularly described by
metes and bounds as follows:
Beginning at an "X" set in concrete for corner in the West right-of-way line of N. Denton
Tap Road (135 foot R.O.W.), said point being the Northeast corner of Lot 5, Block A of
North Gateway Plaza Addition, an addition to the City of Coppell, Dallas County, Texas,
according to the plat thereof recorded in Instrument No. 200900228162 of the Map
Records of Dallas County, Texas, same being the Southeast corner of herein described
tract;
Thence North 89 Degrees 48 Minutes 34 Seconds West, along the North line of said Lot
5, a distance of 249.73 feet to an "X" set in concrete for corner;
Thence North 64 Degrees 29 Minutes 10 Seconds West, continuing along the North line
of said Lot 5, passing at a distance of 14.32 feet, the Northwest corner of said Lot 5 and
continuing for a total distance of 19.14 feet to a 1/2 inch iron rod set for corner with a
yellow cap stamped "TXHS" said point being the Southwest corner of herein described
tract;
Thence North 00 Degrees 02 Minutes 21 Seconds West, a distance of 100.56 feet to a
1/2 inch iron rod set for corner with a yellow cap stamped "TXHS", said point being the
Northwest corner of herein described tract;
Thence South 89 Degrees 48 Minutes 34 Seconds East, a distance of 267.05 feet to a
1/2 inch iron rod set for corner with a yellow cap stamped "TXHS" in the West right-of-
way line of said N. Denton Tap Road, said point being the Northeast corner of herein
described tract;
Thence South 00 Degrees 00 Minutes 41 Seconds East, along the West right-of-way
line of said N. Denton Tap Road, a distance of 108.75 feet to the Point of Beginning and
containing 28,968 square feet or 0.67 acres of land.
"WILKEN FAMILY EYE CARE"NORTH GATEWAY PLAZACOPPELL, TEXAS755 N. DENTON TAP RD.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
June 14, 2011
11
✔
CONTRACT/BID or PROPOSAL
Consider approval of Advanced Funding Agreement Amendment #1 between the State of Texas, acting through the
Texas Department of Transporation (TxDOT), and the City of Coppell to terminate the original agreement for the
widening of Sandy Lake Road from North Coppell Road to South Coppell Road, executed on April 21, 2006; and
authorizing the Mayor to sign and execute all necessary documents.
Approval will reject federal money currently allocated to the project. This will allow the City to save money on the
overall construction by building to City standards and expedite the construction time line.
Staff will be available to answer any questions at the Council meeting.
Staff recommends approval of this Amendment #1.
# Sandy Lake withdraw contract
1
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
DATE: June 14, 2011
RE: Consider approval of Advanced Funding Agreement Amendment #1
between the State of Texas, acting through the Texas Department of
Transporation (TxDOT), and the City of Coppell to terminate the
original agreement for the widening of Sandy Lake Road from North
Coppell Road to South Coppell Road, executed on April 21, 2006; and
authorizing the Mayor to sign and execute all necessary documents.
On February 28, 2006, the City of Coppell approved a Local Transportation Project
Advanced Funding Agreement with the State of Texas concerning partial funding of the
section of Sandy Lake Road between North Coppell Road and South Coppell Road. The
State approved the funding on April 21, 2006. The amount of the contribution was
$1,000,000.00; however, the project itself was an 80/20 match so the effective funds to
the City of Coppell was $800,000.00. When a project has this type of funding, the actual
agency running the project is not the City of Coppell. In this case, it is TxDOT.
The City began working with TxDOT in 2006 concerning the design of the project.
Approximately 3 years ago, issues were raised concerning the City’s ability to dedicate
right of way from Thweat Park for the expansion of Sandy Lake Road. After years of
discussion, it was determined that Thweat Park was a significant portion of the City’s
park system. Therefore, right of way could not be dedicated from the park for the
roadway expansion without going through an extensive environmental permitting
process, which also would include a no impact option. During the period of time trying
to ascertain our ability to dedicate right of way at Thweat Park, it is our understanding
federal guidelines have also changed concerning the design of these types of roadways.
We have been informed that the street section will need to be wider than currently
designed by TxDOT, which will create additional delay for redesign of the project.
The City did meet with TxDOT representatives in late 2010 to discuss the status of the
project and the future costs that would be incurred on the project. Taken all available
information into account, a cost comparison was generated to determine if staying the
course with the $800,000.00 of federal funding was the appropriate action.
2
Based on the best available information at this time, it appears that proceeding with the
project with federal funding will not only result in a more expensive project but will also
result in a longer time frame to start the project. As recently as April 4, 2011, I was
notified by TxDOT that an additional $81,259.00 would be deducted from the available
funds per an obligation limitation under the SAFETEA-LU authorization bill. Taken all
information into account, it appears that the City project could have an overall savings of
over $300,000.00 and could construction of the project by several years if it is
constructed as a city project.
Council may recall that the initial funding was initiated through the office of
Congressman Kenny Marchant. I have attempted several times to make contact with
Congressman Marchant’s aide to discuss this project. To date, he and I have been
unsuccessful in making contact.
Considering all factors, staff recommends the approval of the Advanced Funding
Agreement Amendment #1, which in effect would terminate the original Advanced
Funding Agreement. If this is approved, the City of Coppell would still need to issue a
check to TxDOT for services rendered. That check would be in the amount of
approximately $100,000.00. As seen on the attached cost comparison, TxDOT has spent
approximately $107,045.00 to date; however, the City of Coppell has only paid in
$9,594.00.
Staff recommends approval and will be available to answer any questions at the Council
meeting.
Sandy Lake between North Coppell and South Coppell Road
Continue with
Federal Funding
(bid 2014)
Revert back to
City standards
(bid 2012)
1,000,000$ Federal Funding $ -
(200,000)$ City 20% share $ -
800,000$ -$
(147,600)$ Cost to redesign project to
Federal standards $ (147,600)
652,400$ (147,600)$
(107,045)$ TxDOT costs, to date, for
review and oversight $ (107,045)
545,355$ (254,645)$
9,594$ Money already paid to
TxDOT $ 9,594
554,949$ (245,051)$
-$ Scope change to revert back
to City standards (70,000)$
554,949$ (315,051)$
(120,000)$ Scope changes for
environmental permit $ -
434,949$ (315,051)$
(20,000)$ Estimated additional
TxDOT charges $ -
414,949$ (315,051)$
(22,000)$ Estimated environmental
consultant fee $ -
392,949$ (315,051)$
(81,259)$ Additional Congressional
reduction -$
311,690$ (315,051)$
(4,517,900)$ Estimated construction cost
to Federal standards $ -
-$ Estimated construction cost
to City standards $ (3,563,500)
(4,206,210)$ Total estimated cost (3,878,551)$
Save about $330,000 by reverting back to City standards and start
construction about 1.5 to 2 years sooner
Created 3/9/2011
Revised 6/3/2011
Seite 1
From: "Wes McClure" <Wes.McClure@txdot.gov>
To: "Ken Griffin" <kgriffin@coppelltx.gov>
CC: "Kelly Davis" <Kelly.Davis@txdot.gov>
Date: 5/31/2011 11 :28 AM
Subject: Re: Fwd: Amendment #1 -Termination CSJ: 0918-45-773
Ken,
This figure was intended to be an approximation. We don't run a final figure until formal termination or
closeout.
Kelly Davis handles closeouts for the District but unfortunately she is on vacation this week. I can ask her
to review next week when she returns but given our process she will not be able to provide a final figure
until formal termination is complete.
I will say that the total charges I see in our system now is $107,045.89. This $6,000 increase may be due
to some final billings by a consultant who was working on the 4f study.
Wes
»> "Ken Griffin" <kgriffin@coppelltx.gov> 5/31/2011 10:35 AM »>
Wes
I'm preparing the Agenda Item for our June 14th Council meeting to terminate the Advanced Funding
Agreement. Per your 1/27/2011 email, we will owe $91,563.47 (101,157.71 -9,594.24) after the
termination. Is this still the final accounting costs?
Thanks for your help,
Ken Griffin, P.E.
»> "Wes McClure" <Wes.McClure@txdot.gov> 5/2/2011 2:51 PM »>
Good Afternoon Ken,
I had the attached termination drafted for Sandy Lake Rd. If the City supports termination at this time
please print two copies and have them signed by the Mayor and return to me. We will then have the
amendment executed and complete closeout.
My mailing address is as follows:
Texas Dept. of Transportation
Attn: Wes McClure
4777 E. Highway 80
Mesquite, TX 75150-6643
Please contact me with any questions you may have.
Wes
Wesley G. McClure, P.E.
Dallas District Programming Engineer
TxDOT Dallas District
(214) 320-4461
»> Annette Cuevas 5/2/2011 2:39 PM »>
Wes,
61 i20f1 }Kem Griffin -Re: Fwd: Amendment 1 -Termination CS J: 0918-45-773 Seite 2
The attached termination amendment has been approved for partial execution.
Thank You,
Annette
=======================
Buckle up!
Safety belts and child safety seats save lives prevent injuries
and can also keep you from getting a ticket. Click it or Ticket.
www .txdot.gov/safety/clickit.htm
=======================
Buckle up!
Safety belts and child safety seats save lives prevent injuries
and can also keep you from getting a ticket. Click it or Ticket.
www .txdot.gov/safety/click it.htm
Ken Griffin -Re: CSJ: 0918-45-773, Sandy Lake Rd., City of Coppell (City project # ST 99-02 Bl)
From: Ken Griffin
To: Ali Taheri; Keith Marvin; Wes McClure
Date: 5/3112011 1:54 PM
Subject: Re: CSJ: 0918-45-773, Sandy Lake Rd., City of Coppell (City project # ST 99-02 B 1)
Wes
I'm trying to determine how the amount was reduced from $801,180 to $719,921, a difference of$81,259 or 10.14%.
If it is funded at 80%, wouldn't the amount be $640,000 (800,000 *.80)? I'm just trying to update my comparison
chart between state and city construction.
Thanks
Ken Griffin, P.E.
»> "Wes McClure" <Wes.McClure@txdot.gov> 4/4/2011 2:59 PM »>
Hello Ken,
I don't recall the discussion of 20 12 vs 2014 but the project is listed in the TIP for FY 2012 and TxDOT tries to
advance projects according to NCTCOG's schedule.
We have another issue related to the Congressional Demonstration funds that you need to know about. The funds are
under an obligation limitation per SAFETEA-LU Authorization bill and subsequent appropriations acts that
effectively limit the funds to 80% of the total funds authorized. The reduction would be from $801,180 to
$719,921.00 according to our records.
Wes
Wesley G. McClure, P.E.
Dallas District Programming Engineer
TxDOT Dallas District
(214) 320-4461
»> "Ken Griffin" <kgriffin@coppelltx.gov> 4/4/2011 2:33 PM »>
Ali
At the December meeting, it was stated that the earliest that the project could be bid was January 2014, not 2012 . The
2014 date is one of the items that the city is considering as we discuss how to proceed . The City Manager's office and
the City Council have been briefed on this project.
We are currently in the process of making contact with Congressman Kenny Marchant to discuss this project. Once
that meeting takes place we will be in touch with you to discuss the funding on the project. However, it would be
helpful if prior to our meeting with Congressman Marchant if we could have a clarification on when the project is set
to go to bid by TxDOT. Is it 2012 or 2014?
Thank You,
Ken Griffin, P. E.
Director of Engineering and Public Works
»> "Ali Taheri" <Ali.Taheri@txdot.gov> 4/4/20 II 9:51 AM »>
Gentlemen,
It is while since our last meeting here in our District office (December 16 , 2010 to be exact). This project is partially
funded by Federal Fund. In that meeting Ken Griffin express his desire to put the project on hold further notice, so he
can discuss the mater with City Mgr and get back to us. after X-mass holiday.
This Project is scheduled to be let on January 2012 , and is seriously behind schedule. As Wes mentioned in our Dec.
16th meeting, if the City wants to build the project totally with the City funding verses with Fed. contribution, then we
need to have an official letter from the City to express so .
I would appreciate your quick response.
If you have any questions or comments don't hesitate to e-mail or call
me at the number below.
Ali Taheri, P.E
Dallas Dist Project Delivery Office
4777 E . Highway 80
Mesquite, Texas 75150
(214)319-6566 (Tel.)
(214)320-4408(FAX)
e-mail: ali.taheri@txdot.gov
========================== Please use caution when driving through work zones . Find more information
about work zone safety at www.txdot.gov/safety/tips/Work_zones.htm
Please use caution when driving through work zones.
Find more information about work zone safety at
www.txdot.gov/safety/tipslWork_zones.htm
CSJ #0918-45-773
District # 18 - Dallas
Code Chart 64 # 09700
Project: From N Coppell Road
to S Coppell Road
Federal Highway Administration
CFDA # 20.205
Not Research and Development
AFA–AFA_Amend Page 1 of 2 Revised 04/08/11
STATE OF TEXAS §
COUNTY OF TRAVIS §
ADVANCE FUNDING AGREEMENT
AMENDMENT #1
THIS AMENDMENT is made by and between the State of Texas, acting through the Texas
Department of Transportation, called the State, and the City of Coppell, acting by and through its duly
authorized officials, called the Local Government.
W I T N E S S E T H
WHEREAS, the State and the Local Government executed a contract on the 21st of April 2006 to
effectuate their agreement to develop and construct the widening of Sandy Lake Road from N
Coppell Road To S Coppell Road to a four lane divided roadway in the City of Coppell; and,
WHEREAS, the Local Government has requested that this Project be withdrawn and terminated;
WHEREAS, it has become necessary to terminate that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties, the State and the Local Government do agree as follows:
A G R E E M E N T
1. Description of Amended Items
The original agreement, executed on April 21, 2006, is terminated in its entirety.
2. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
CSJ #0918-45-773
District # 18 - Dallas
Code Chart 64 # 09700
Project: From N Coppell Road
to S Coppell Road
Federal Highway Administration
CFDA # 20.205
Not Research and Development
AFA–AFA_Amend Page 2 of 2 Revised 04/08/11
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
THE LOCAL GOVERNMENT
_________________________________
Signature
_________________________________
Typed or Printed Name
_________________________________
Title
_________________________________
Date
THE STATE OF TEXAS
_________________________________
Janice Mullenix
Director of Contract Services
Texas Department of Transportation
_________________________________
Date
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
June 14, 2011
12
✔
CONTRACT/BID or PROPOSAL
Consider approval of a contract with JQ Infrastructure in the amount of $146,940.00 for the design of Vanbebber Drive
and Sandy Knoll Drive as provided for by the ¼ Cent Sales Tax for Street Maintenance; and authorizing the City
Manager to sign and execute necessary documents.
This contract will allow the City of Coppell to continue residential street improvements throughout the City of Coppell.
Staff will be available to answer any questions at the Council meeting.
Funds for this contract are available from the 1/4 per cent sales tax for street maintenance.
Staff recommends approval of this design contract.
# Quarter cent tax design contract
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: June 14, 2011
RE: Consider approval of a contract with JQ Infrastructure in the amount
of $146,940.00 for the design of Vanbebber Drive and Sandy Knoll
Drive as provided for by the ¼ Cent Sales Tax for Street
Maintenance; and authorizing the City Manager to sign and execute
necessary documents.
This item continues our efforts at replacement of street infrastructure that has exceeded
its life expectancy. This work is being funded by the ¼ cent sales tax allocated to street
maintenance, and approved by the voters in November 2007.
The two streets included in this contract are Vanbebber Drive and Sandy Knoll Drive.
These two streets are located south of Sandy Lake Road between Denton Tap Road and
Moore Road. This contract proposal is for surveying and design services for Vanbebber
Drive (from Denton Tap Road to Heartz Road), and Sandy Knoll Drive (from Sandy
Lake Raod to Woodhurst Drive). These streets are shown on the attached exhibit as Tax
2011.
JQ Infrastructure is based in Dallas, Texas, and is a multi disciplinary engineering firm.
While the city has not previously used this firm, the principal in charge and project
manager for our project has performed work for the City in the past. The City has
interviewed all members of the proposed project team, checked references from current
and past clients and reviewed plans produced for similar projects. It is our opinion that
this firm is qualified, and capable of completing this project.
Staff recommends approval of this design contract in the amount of $146,940.00 as
provided by the ¼ Cent Sales Tax for Streets Maintenance. Staff will be available to
answer any questions at the Council meeting.
POSITION RATE/HR.
PRINCIPAL $185
SENIOR PROJECT MANAGER (PE) $140
ENGINEER (PE) $120
CONSTRUCTION SERVICES (PE) $125
ENGINEER (EIT) $105
DESIGNER $90
TECHNICIAN/DRAFTER $75
ADMINISTRATION $50
EXPENSES
Plotting Printing
Bond $4.00 per plot Bluelines/Blacklines $0.55 per square foot
Color $15.00 per plot Offset and Xerox Copies/Prints $0.10 per side copy
Vellum $11.50 per plot Color Copies/Prints $0.50 per side copy
Mylar $15.00 per plot Binding $0.75 per book
Travel
47¢ per mile
OTHER DIRECT EXPENSES
Other direct expenses are reimbursed at actual cost times multiplier of 1.15. They
include outside printing and reproduction expense, communication expense, travel,
transportation and subsistence away from Dallas and other miscellaneous expenses
directly related to the work, including costs of laboratory analysis, tests, and other work
required to be done by independent persons other than staff members.
Effective January, 2011
Adjusted annually
Residential Street Improvements,
1/4 Cent Sales Tax Fund,
FY 2011
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2011.dwg \TAX 2011
Created on: 31 May 2011 by Scott Latta 1/2
1/2 1
1 INCH = FT.
0 600
600
300
Residential Street Improvements,
1/4 Cent Sales Tax Fund,
FY 2011
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2011.dwg \TAX 2011
Created on: 31 May 2011 by Scott Latta
AREA OF PROPOSED
STREET RECONSTRUCTION
2/2
CITY OF COPPELL
CONSULTING ENGINEERS CONTRACT
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS §
CITY OF COPPELL §
THIS ENGINEERING SERVICES CONTRACT, hereinafter referred to as
"Contract," made, entered into and executed this the _______day of ______________, 2011, by
and between the City of Coppell acting by and through the City Manager with approval of the City
Council hereinafter referred to as "City", and JQ Infrastructure, hereinafter referred to as
"Engineer".
WITNESSETH
WHEREAS, the City desires to contract for Professional Engineering Services, hereinafter
referred to as "Services", in connection with the Reconstruction of Vanbebber Road and Sandy
Knoll Drive, hereinafter referred to as the "Project"; and
WHEREAS, the Engineer is acceptable to the City and is willing to enter into a Contract
with the City to perform the hereinafter defined Services necessary to complete the Project; and
WHEREAS, said Services shall be as defined herein and in the detailed Basic Services,
Attachment A, and Special Services, Attachment B, incorporated herein by attachment and by
reference; and
WHEREAS, this contract shall be administered on behalf of the City by its City Engineer
or his duly authorized representative. The Engineer shall fully comply with any and all
instructions from said City Engineer.
Page 2
AGREEMENT
NOW, THEREFORE, the City and the Engineer, in consideration of the mutual
covenants and agreements herein contained, do mutually agree as follows:
The City agrees to retain the Engineer, and the Engineer agrees to provide Services in connection
with the Project as defined herein, and for having rendered such Services the City agrees to pay to
the Engineer fee for these Services as mutually agreed. All Services under this Contract shall be
performed under the direct supervision of the City Engineer.
1. Scope of Services,
A. Basic Services Parts I & II: The work tasks and activities to be performed and
deliverable to be provided by the Engineer shall be in accordance with Attachment
A, Scope of Services, including modifications to the Basic Services as mutually
agreed to by the City and the Engineer in accordance with the provisions of this
Contract.
B. Additional Services Not Included In Basic Services: When mutually agreed to in
writing by the City and the Engineer, the Additional Services shall be provided by
the Engineer. These Additional Services are not included as a part of Basic
Services and shall be paid for by the City in addition to payment for Basic
Services. Should it be determined that one or more of the requirements of this
Contract conflict with the requirements of the Scope of Services, including
modifications to the Scope of Services or any attachments to this contract; the
requirement of the Contract shall govern.
2. Progress Schedule. Within ten (10) days after receiving Notice to Proceed (NTP) the
Engineer shall submit to the City a Schedule of Services consisting of a listing of the
major Project tasks, the estimated consultant hours required to perform the tasks, the
percentage of the Contract budget estimated to be allocated to each task and a bar chart
schedule showing task beginning and completion dates. Significant milestones for the
Project shall be identified. At a minimum, milestones shall be provided for the three
design submittals described in Attachment A, Scope of Services: Conceptual Design
Submittal, Preliminary Design Submittal, and Final Plans, Specifications, and Estimate
(PS&E) Submittal. Based on Schedule of Services, the City shall compile Attachment D,
Project Schedule which shall become a part of this Contract upon approval of the Engineer
and the City. The Engineer shall provide to the City information to report and monitor
the design tasks within the Project Schedule by completing a "Design Progress Report" on
a form provided by the City. The Engineer shall complete and provide to the City said
report at two week intervals.
Page 3
3. Compensation.
A. Basic Services Fee: The Engineer shall be paid a fee for Basic Services under this
Contract pursuant to the Fee Schedule described in Attachment A, Scope of
Services. Basic Services Fee shall not exceed the lump sum of One hundred and
forty-six thousand, nine hundred and forty dollars ($146,940.00) provided,
however, that modifications to the Basic Services, or other conditions defined
herein may necessitate a change of Fee which shall be reduced to writing and
approved by the City or its designee.
D. Invoices: The Engineer shall submit invoices at not less than thirty (30) calendar
days for Basic Services Part I and/or Basic Services Part II on or before the twenty
fifth (25th) calendar day of the month, or the preceding business day if the twenty
fifth occurs on a weekend and/or observed holiday. Payment shall be based on the
invoices submitted to the City, provided that Services completed as indicated in the
Design Progress Reports approved by the City equals or exceeds the increment
percentage requested on the Engineer's invoices. Engineer's invoices to City
shall provide complete information and documentation to substantiate Engineer's
charges and shall be in a form to be specified by the City Engineer. Should
additional documentation be requested by the City Engineer the Engineer shall
comply promptly with such request.
E. Payments: All payments to Engineer shall be made on the basis of the invoices
submitted by the Engineer and approved by the City. Following approval of
invoices, City shall endeavor to pay Engineer promptly, however, under no
circumstances shall Engineer be entitled to receive interest on amounts due. The
City, in compliance with Texas State law, shall process a maximum of one
payment to the Engineer per month. City reserves the right to correct any error
that may be discovered in any invoice whether paid to the Engineer or not, and to
withhold the funds requested by the Engineer relative to the error.
4. Fee Increases. Any other provision in this Contract notwithstanding, it is specifically
understood and agreed that the Engineer shall not be authorized to undertake any Services
pursuant to this Contract requiring the payment of any fee, expense or reimbursement in
addition to the fees stipulated in Article 3 of this Contract, without having first obtained
specific written authorization from the City. The written authorization for additional
Services shall be in the form of a Modification to the Scope of Services approved by the
City Engineer and/or the City Council, if required.
Page 4
5. Modifications to the Scope of Services. Either the Engineer or the City Engineer may
initiate a written request for a Modification to the Scope of Services when in the opinion of
the requesting Party, the needs and conditions of the Project warrant a modification. Upon
the receipt of a request by either Party, the Engineer and the City Engineer shall review
the conditions associated with the request and determine the necessity of a modification.
When the Parties agree that a modification is warranted, the Engineer and the City
Engineer shall negotiate the specific modification(s) and any changes in the Total
Maximum Fee or Project Schedule resulting from the modification(s). Approval of a
modification shall be in the form of a written Modification to the Scope of Services which
clearly defines the changes to the previously approved Scope of Services, Fee and/or
Project Schedule. Said written Modification shall be approved by Engineer, authorized by
the City Council, if required, and issued by the City Engineer. Issuance of the approved
Scope of Services modification shall constitute a notice to proceed with the Project in
accordance with the modified Scope of Services. The City Engineer may issue written
Modifications to the Scope of Services without prior approval of the City Council when the
modifications are to be accomplished within the authorized Total Maximum Fee and do not
materially or substantively alter the overall scope of the Project, the Project Schedule or
the Services provided by the Engineer.
6. Project Deliverables. For each submittal identified in Attachment A, Scope of Services,
the Engineer shall provide the City with number of complete sets of drawings
specifications and electronic file copies as described in Attachment A.
A transmittal letter shall be included with the Environmental Reports and shall include an
executive summary outlining: a.) Findings of the Reports; b.) Conclusions; c.)
Recommendations; and d.) Mitigation/remediation cost estimates.
7. Project Control. It is understood and agreed that all Services shall be performed under
the administrative direction of the City Engineer. No Services shall be performed under
this Contract until a written Notice to Proceed is issued to the Engineer by the City
Engineer. In addition, the Engineer shall not proceed with any Services after the
completion and delivery to the City of the Conceptual Design Submittal, Preliminary
Design Submittal, or the Final PS&E Submittal as described in the Basic Services without
written instruction from the City. The Engineer shall not be compensated for any
Services performed after the said submittals and before receipt of City's written instruction
to proceed.
8. Partnering. The City shall encourage participation in a partnering process that involves
the City, Engineer and his or her sub-consultants, and other supporting jurisdictions
and/or agencies. This partnering relationship shall begin at the Pre-Design Meeting and
continue for the duration of this Contract. By engaging in partnering, the parties do not
intend to create a legal partnership, to create additional contractual relationships, or to in
any way alter the legal relationship which otherwise exists between the City and the
Page 5
Engineer. The partnering effort shall be structured to draw on the strengths of each
organization to identify and achieve reciprocal goals. The objectives of partnering are
effective and efficient contract performance and completion of the Project within budget,
on schedule, in accordance with the Scope of Services, and without litigation. Participation
in partnering shall be totally voluntary and all participants shall have equal status.
9. Disputes. The City Engineer shall act as referee in all disputes under the terms of this
Contract between the Parties hereto. In the event the City Engineer and the Engineer are
unable to reach acceptable resolution of disputes concerning the Scope of Services to be
performed under this Contract, the City and the Engineer shall negotiate in good faith
toward resolving such disputes. The City Engineer may present unresolved disputes
arising under the terms of this Contract to the City Manager or designee. The decision of
the City Manager or designee shall be final and binding. An irreconcilable or unresolved
dispute shall be considered a violation or breach of contract terms by the Engineer and
shall be grounds for termination. Any increased cost incurred by the City arising from such
termination shall be paid by the Engineer.
10. Engineer's Seal. The Engineer shall place his Texas Professional Engineers seal on all
engineering documents and engineering data prepared under the supervision of the
Engineer in the performance of this Contract.
11. Liability. Approval of the Plans, Specifications, and Estimate (PS&E) by the City shall
not constitute nor be deemed a release of the responsibility and liability of Engineer, its
employees, subcontractors, agents and consultants for the accuracy and competency of
their designs, working drawings, tracings, magnetic media and/or computer disks,
estimates, specifications, investigations, studies or other documents and work; nor shall
such approval be deemed to be an assumption of such responsibility by the City for any
defect, error or omission in the design, working drawings, tracings, magnetic media and/or
computer disks, estimates specifications, investigations, studies or other documents
prepared by Engineer, its employees, subcontractors, agents and consultants. Engineer
shall indemnify City for damages resulting from such defects, errors or omissions and
shall secure, pay for and maintain in force during the term of this Contract sufficient errors
and omissions insurance in the amount of $250,000.00 single limit, with certificates
evidencing such coverage to be provided to the City. The redesign of any defective work
shall be the sole responsibility and expense of the Engineer. Any work constructed, found
to be in error because of the Engineer's design, shall be removed, replaced, corrected or
otherwise resolved at the sole responsibility and expense of the Engineer. The parties
further agree that this liability provision shall meet the requirements of the express
negligence rule adopted by the Texas Supreme Court and hereby specifically agree that this
provision is conspicuous.
12. Indemnification. Engineer shall indemnify, hold harmless and defend the City of
Coppell, its officers, agents and employees from any loss, damage, liability or expense,
Page 6
including attorney fees, on account of damage to property and injuries, including death, to
all persons, including employees of Engineer or any associate consultant, which may arise
from any errors, omissions or negligent act on the part of Engineer, its employees, agents,
consultants or subcontractors, in performance of this Contract, or any breach of any
obligation under this Contract. It is further understood that it is not the intention of the
parties hereto to create liability for the benefit of third parties, but that this agreement shall
be solely for the benefit of the parties hereto and shall not create or grant any rights,
contractual or otherwise to any person or entity. The parties further agree that this
indemnification provision shall meet the requirements of the express negligence rule
adopted by the Texas Supreme Court and hereby specifically agree that this provision is
conspicuous.
13. Delays and Failure to Perform. Engineer understands and agrees that time is of the
essence and that any failure of the Engineer to complete the Services of this Contract
within the agreed Project Schedule shall constitute material breach of this Contract. The
Engineer shall be fully responsible for its delays or for failures to use diligent effort in
accordance with the terms of this Contract. Where damage is caused to the City due to the
Engineer's failure to perform in these circumstances, the City may withhold, to the extent
of such damage, Engineer's payments hereunder without waiver of any of City's
additional legal rights or remedies. The Engineer shall not be responsible for delays
associated with review periods by the City in excess of the agreed Project Schedule.
14. Termination of Contract. It is agreed that the City or the Engineer may cancel or
terminate this Contract for convenience upon fifteen (15) days written notice to the other.
Immediately upon receipt of notice of such cancellation from either party to the other, all
Services being performed under this Contract shall immediately cease. Pending final
determination at the end of such fifteen-day period, the Engineer shall be compensated on
the basis of the percentage of Services provided prior to the receipt of notice of such
termination and indicated in the final Design Progress Report submitted by the Engineer
and approved by the City.
15. Personnel Qualifications. Engineer warrants to the City that all Services provided by
Engineer in the performance of this Contract shall be provided by personnel who are
appropriately licensed or certified as required by law, and who are competent and qualified
in their respective trades or professions.
16. Quality Control. The Engineer agrees to maintain written quality control procedures.
The Engineer further agrees to follow those procedures to the extent that, in the
Engineer's judgment, the procedures are appropriate under the circumstances.
17. Ownership. All Engineer's designs and work product under this Contract, including but
not limited to tracings, drawings, electronic or magnetic media and/or computer disks,
estimates, specifications, investigations, studies and other documents, completed or
Page 7
partially completed, shall be the property of the City to be used as City desires, without
restriction; and Engineer specifically waives and releases any proprietary rights or
ownership claims therein and is relieved of liability connected with any future use by City.
Copies may be retained by Engineer. Engineer shall be liable to City for any loss or
damage to such documents while they are in the possession of or while being worked upon
by the Engineer or anyone connected with the Engineer, including agents, employees,
consultants or subcontractors. All documents so lost or damaged while they are in the
possession of or while being worked upon by the Engineer shall be replaced or restored by
Engineer without cost to the City.
18. Project Records and Right to Audit. The Engineer shall keep, retain and safeguard all
records relating to this Contract or work performed hereunder for a minimum period of
three (3) years following the Project completion, with full access allowed to authorized
representatives of the City upon request for purposes of evaluating compliance with
provisions of this Contract. Should the City Engineer determine it necessary, Engineer
shall make all its records and books related to this Contract available to City for inspection
and auditing purposes.
19. Non-Discrimination. As a condition of this Contract, the Engineer shall take all necessary
action to ensure that, in connection with any work under this Contract it shall not
discriminate in the treatment or employment of any individual or groups of individuals on
the grounds of race, color, religion, national origin, age, sex or physical impairment
unrelated to experience, qualifications or job performance, either directly, indirectly or
through contractual or other arrangements.
20. Gratuities. City of Coppell policy mandates that employees shall never, under any
circumstances, seek or accept, directly or indirectly from any individual doing or seeking
to do business with the City of Coppell, loans, services, payments, entertainment, trips,
money in any amount, or gifts of any kind.
21. No Waiver. No action or failure to act on the part of either Party at any time to exercise
any rights or remedies pursuant to this Contract shall be a waiver on the part of that Party
of any of its rights or remedies at law or contract.
22. Compliance with Laws. The Engineer shall comply with all Federal, State and local
laws, statutes, City Ordinances, rules and regulations, and the orders and decrees of any
courts, or administrative bodies or tribunal in any matter affecting the performance of this
Contract, including without limitation, worker's compensation laws, minimum and
maximum salary and wage statutes and regulations, and licensing laws and regulations.
When required, Engineer shall furnish the City with satisfactory proof of compliance
therewith.
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23. Severability. In case one or more of the provisions contained in this Contract shall for any
reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality or
unenforceability shall not affect any other provisions hereof and this Contract shall be
construed as if such invalid, illegal or unenforceable provision had never been contained
herein.
24. Venue. With respect to any and all litigation or claims, the laws of the State of Texas shall
apply and venue shall reside in Dallas County.
25. Prior Negotiations. This Contract supersedes any and all prior understandings and
agreement by and between the Parties with respect to the terms of this Contract and the
negotiations preceding execution of this Contract.
26. Contacts. The Engineer shall direct all inquiries from any third party regarding
information relating to this Contract to the City Engineer.
Page 9
27. Notification. All notices to either Party by the other required under this Contract shall be
delivered personally or sent by certified U.S. mail, postage prepaid, addressed to such
Party at the following respective addresses:
City: City of Coppell, Texas
______________________
______________________
______________________
______________________
Engineer: JQ Infrastructure
C. Raajan Mehta, P.E.
2105 Commerce St., Ste. 200
Dallas, Texas 75201
IN WITNESS WHEREOF, the City of Coppell, Texas and the Engineer has caused these
presents to be executed by duly authorized representatives on the day and year set forth above.
THE CITY OF COPPELL ENGINEER: JQ Infrastructure
BY: BY:
______________________ C. Raajan Mehta, P.E. - Principal
City Manager Name & Title
Date: __________________ Date:_________________________
ATTEST: ATTEST:
_______________________ ______________________________
(CORPORATE SEAL)
Page 10
ATTACHMENT "A" BASIC SERVICES
Task 1 – General Requirements
ENGINEER shall perform all general administrative duties associate with the project, including
progress monitoring, scheduling, general correspondence, office administration and invoicing.
These duties include maintaining day to day contact and liaison with the OWNER, ensuring
the needs of the OWNER are met in a timely manner and ensuring that the work is executed in
accordance with the work plan, budget and schedule.
ENGINEER will attend one (1) Project Kickoff Meeting and will attend up to six (6) Project
Progress Meetings during the design phase of the project.
ENGINEER will prepare notes, minutes, memorandums and reports and provide copies of
these documents as required by the OWNER as required for completion of tasks outlined this
Scope of Work.
Limits of Project
The general limits of this project can be defined as follows:
1. Vanbebber Road – From north Right-of-Way boundary to south Right-of-Way
boundary, from east intersection of Vanbebber Road and Denton Tap Road, to
west intersection of Vanbebber Road and Heartz Road, approximately 1,300
linear feet.
2. Sandy Knoll Drive – From east Right-of-Way boundary to west Right-of-Way
boundary, from south intersection of Sandy Knoll Drive and Sandy Lake Road
to north intersection of Sandy Knoll Drive and Woodhurst Drive, approximately
2,000 linear feet.
Task 2 – Survey
ENGINEER will provide services of a State of Texas Registered Professional Land Surveyor
to provide boundary, right-of-way, and topography survey of Vanbebber Road, approximately
1,300 linear feet from Denton Tap Road to Heartz Road, and Sandy Knoll Drive,
approximately 2,000 linear feet from Sandy Lake Road to Woodhurst Drive, for the design of
road pavement, sidewalk, and utility reconstruction. Scope of Work includes the following:
1. Coordination with the City of Coppell to provide survey notification and/or right-of-
entry letters to adjacent property owners.
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2. Horizontal and vertical survey control will be based on the City of Coppell Geodetic
Control Network.
3. As a minimum, provide a temporary benchmark every 1,000 feet. Temporary
benchmarks will not be placed on curbs, sidewalks, or in pavements subject to
reconstruction.
4. Research Dallas County Appraisal District records for property owner names and
property addresses.
5. Research Deed Records of Dallas County, Texas, for right-of-way lines, sidewalk
easements along Vanbebber Road, and adjacent lot boundary or parcel boundary
information.
6. Locate and measure property boundary monuments to verify the right-of-way
location.
7. The topography survey will include the entire street right-of-way width. Cross
sections will be measured every 50 feet from right-of-way line to right-of-way line,
including all grade breaks and visible improvements inside the right-of-way and a
minimum of 10 feet outside of the right-of-way.
8. The topography survey will extend 100 feet in all directions at every street
intersection and at every alley intersection.
9. The topography survey will extend to either the front porch or finished floor
elevations of the houses fronting the project streets. Obtain sufficient field
information needed for the design of new sidewalks for compliance with the
American Disabilities Act.
10. Map the location of improvements including, but not limited to the following:
a. Curbs, curb gutters, sidewalks, driveways, driveway approaches, and
pavements
b. Esplanades or medians
c. Curb inlets and/or storm drains with flowline elevations
d. Storm drain manholes with flowline elevations and pipe sizes
e. Water meters and water valves. Provide top of nut elevations of water valves.
f. Fire hydrants
g. Wastewater manholes with flowline elevations and pipe sizes
h. Wastewater clean outs
i. Irrigation control valves
j. Gas meters and valves
k. Light poles, power poles, and down guy wires
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l. Electric transformers and boxes
m. Telephone pedestals and boxes
n. Traffic signal control boxes
o. Traffic signs and utility signs
p. Mailboxes
q. Privacy walls and retaining walls with height and type of material identified
r. Fences with height and type of material identified
s. Trees with their sizes and types identified
t. Shrubs and landscape areas
11. Provide finished floor elevations of the houses at the following addresses to verify
new grading design at the intersection of Sandy Knoll Drive and Shadowcrest Lane:
a. 401 Sandy Knoll Drive
b. 468 Shadowcrest Lane
c. 469 Shadowcrest Lane
d. 505 Shadowcrest Lane
12. Submit underground utility lines location request to Texas 811. Map the locations
of paint marks and/or pin flags left by utility locators.
EXCLUDED FROM THIS SCOPE
1. Subsurface utility engineering level “A” and level “B” investigation.
2. Subdivision platting.
3. Preparation of parcel plat with metes and bounds description for new easement exhibits.
4. Construction staking.
5. As-Built Survey
Task 3 – Detailed Design
ENGINEER will prepare detailed design drawings, specifications and bid documents for the
reconstruction of road pavement, sidewalk, and water, sewer and storm sewer at Vanbebber
Road, from Denton Tap Road to Heartz Road, and Sandy Knoll Drive, from Sandy Lake Road
to Woodhurst Drive, for the design. Scope of Work includes the following:
Page 13
1. Preparation of detailed plans and specifications, incorporating the OWNERS most
current design standards and details. Design plans will be prepared using AutoCadd
Version 2010. Digital files of all design plans will be delivered to the OWNER at
the completion of the project.
2. Plan reviews will be conducted at the 60%, 90% and 100% design stages.
Comments from OWNER will be addressed and incorporated into each subsequent
review set and into the final signed and sealed bid documents.
3. Each set for OWNER review will be submitted in hardcopy format. Review plans
and specifications will be bound. Four (4) complete hardcopies of each review set
comprised of two (2) full size 22 x 34 drawings and two (2) half size 11 x 17
drawings and two (2) sets of specifications including bid documents, will be
delivered to the OWNER. One electronic copy of the complete review submittal set
including drawings and bid documents in a *.PDF format shall be delivered to the
OWNER. A single copy of electronic CADD drawing files formatted in AutoCadd
Version 2010 shall be delivered with each progress review submittal at OWNERS
request.
4. Design shall include the following:
a. Pavement removal and reconstruction within the limits of the project.
Horizontal, vertical profile and cross sections at 50 ft. intervals, and all
driveway, intersections, and alley crossings that do not fall at the 50 ft.
interval location.
b. Grading plans shall include the design of retaining walls as necessary to
achieve the proposed grades within the limits of the project.
c. Water pipeline removal and reconstruction including service connections up
including replacement of meter can and setter, hydrants, flushing
connections, etc., within the limits of the project. Meter replacement will be
shown at locations determined by the OWNER and meters shall be specified
to be provided by OWNER and installed by the contractor.
d. Sanitary sewer pipeline removal and reconstruction including all manholes,
lateral connections and service connections up to the right-of-way and within
the limits of the project.
e. Removal and replacement of sidewalks and design of additional sidewalks as
agreed upon by the OWNER and ENGINEER, within the limits of the
project.
f. Removal and replacement of drive approached and drives up to the right-of-
way or to a point as determined by the ENGINEER and approved by the
OWNER.
g. On and off-site drainage analysis and evaluation of existing storm water
conveyance capacity, both surface and storm sewer, for each roadway
segment included in this scope of work.
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h. Removal and replacement of storm sewer system and extension/expansion of
the storm sewer system within the limits of the project, as agreed upon by
OWNER and ENGINEER.
i. Signage and striping plan.
j. Preparation of traffic control notes and specifications.
5. ENGINEER shall deliver four (4) sets of bidding documents to the OWNER that
consist of two (2) full size 22 x 34 drawings and two (2) half size 11 x 17 drawings
and four ( 4) sets of specifications that include standard bid tab, bid forms, etc., and
technical specifications. A single copy of electronic CADD drawing files formatted
in AutoCadd Version 2010 shall be delivered with the bid document submittal at
OWNERS request.
6. At OWNERS discretion, the plans for Vanbebber Road and Sandy Knoll Drive may
be combined into a single set of construction documents or will be divided into two
separate construction projects.
Task 4 – Bidding Assistance
ENGINEER shall assist the OWNER during the construction phase and provide the following
services:
1. Attend up to two (2) pre-bid meetings, one meeting for each potential construction
project.
2. Respond in writing to all Contractor submitted questions, requests for clarification,
and requests for information (RFIs).
3. Publish all bid addenda including revisions to bid documents, specifications and
engineering plans.
4. ENGINEER shall reproduce, and distribute bid documents to prospective bidders in
either full size or half-size hardcopy format as requested by the prospective bidder.
ENGINEER shall maintain a current list of plan holders during the bidding period.
5. Review all bid tabulations and assist the OWNER in recommendation of award to
qualified contractor.
6. Combine all written addenda into a conformed set. Deliver fifteen (15) sets of plans
and specifications to OWNER that consist of ten (10) full size 22 x 34 drawings and
five (5) half size 11 x 17 drawings and fifteen (15) sets of specifications that include
completed bid tab, bid forms, etc., and technical specifications. A single copy of
Page 15
electronic CADD drawing files in formatted in AutoCadd Version 2010 and a
*.PDF file shall be delivered with conformed set submittal at OWNERS request.
Task 5 - Construction Phase Services
ENGINEER shall assist the OWNER during the construction phase and provide the following
services:
1. Attend one (1) public review/informational meeting per street at OWNERS request.
2. Attend pre-construction coordination meeting.
3. Attend a minimum of (6) construction progress meetings per street project
(minimum of 12 total meetings) to coordinate portions of the work related to the
ENGINEER’s design.
4. Attend up to six (6) site visits to observe construction of portions of the work
related to the ENGINEER’s design.
5. Perform review of submittals for work related to the ENGINEER’s design.
6. Provide written responses to RFI submittals for work related to the ENGINEER’s
design.
7. Provide review and written responses for Contractor Change Order Requests and
Requests for Information.
8. Attend one (1) walk-through to perform substantial completion review and generate
a written punch list of items for Contractor to complete.
9. Attend one (1) final walk-through to review the completed punch list.
10. Provide full-size original mylars, one (1) black line hardcopy, electronic PDF and
CADD formatted Record Documents that reflect the As-Built conditions. A single
copy of electronic CADD drawing files formatted in AutoCadd Version 2010 shall
be delivered with as-built submittal.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
June 14, 2011
13
✔
CONTRACT/BID or PROPOSAL
Consider approval of an Engineering Services Contract with Fugro Consultants, Inc. to provide professional
engineering services for the Pavement Condition Survey and Pavement Management Services, Project #Tax 2010D in
an amount of $100,088.90; as provided for in ¼ Cent Sales Tax for Street Maintenance funds; and authorizing the City
Manager to sign and execute all necessary documents.
Approval of this contract will allow us to evaluate the current street condition in an effort to be more proactive in
street repairs.
Staff will be available to answer any questions at the Council meeting.
Funds for this contract are available from the 1/4 per cent sales tax for Street Maintenance.
Staff recommends approval of this Contract.
#Tax 2010D Street Inventory
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering & Public Works
FROM: George Marshall, P.E., Civil Engineer
DATE: June 14, 2011
REF: Consider approval of an Engineering Services Contract with Fugro
Consultants, Inc. to provide professional engineering services for the Pavement
Condition Survey and Pavement Management Services, Project #Tax 2010D;
for an amount not to exceed of $100,088.90; as provided for in ¼ Cent Sales Tax
for Street Maintenance funds; and authorizing the City Manager to sign and
execute all necessary documents.
This agenda item is to award a professional services contract to Fugro Consultants, Inc. to provide
the city with a pavement condition survey of all streets and alleys within the city. The consultant
will collect distress and profile data and right-of-way digital images. This data will be used to
provide the city with a rating system to help determine where and how street maintenance work
should be performed. The city has 396 lane miles of street and 67 lane miles of alleys within its
road network. A two-way street, such as Deforest Road, that is one mile long consists of 2 lane
miles and a 6 lane, divided road, such as Denton Tap Road, that is one mile long consists of 6 lane
miles. Data will be collected on all streets and alleys in the city’s road network. Every undivided
street & alley will receive one pass of the machine and every divided street will receive two passes
(one on each side).
Digital images are collected facing forward and rear at 25-50 foot intervals and downward images
are collected continuously. Fugro will provide the city with proprietary software that provides the
exact location as you view the images. The digital images are analyzed via automated distress
(crack) detection software and technician verification. The following distresses will be extracted
from the images: cracked slabs, shattered slabs, corner breaks, alligator cracking, longitudinal
cracking, transverse cracking, block cracking and patching.
Transverse profile data is collected using a five-sensor profiler to locate the presence of ruts or other
irregularities in the cross section of the roadway. The transverse profile data will be collected every
50 feet and averaged along the wheel path.
Longitudinal profile data will be collected via the transverse profiler and follow the wheel path to
provide general ride quality characteristics of the roadway segment. This data will be collected at
half-foot intervals.
All of this data will be combined to provide a pavement condition index for each roadway segment.
The following is a typical rating index range: Good (100-95), Fair (95-85), Marginal (85-75), Poor
(75-65), and Very Poor (<65).
For many years the city has generally maintained the streets on a complaint based system to
determine what streets need to be replaced. This project will provide the city a detailed rating
number assigned to each segment of street based on a scale system developed by the US Army
Corps of Engineers, which has been incorporated into their computer program, MicroPAVER. City
staff will use this software after this survey project is complete so the database can be maintained.
Fugro will also develop a guide to optimize how the budgeted maintenance money could be spent.
The MicroPAVER software also allows the user to input other fields of data to adjust the overall
rating so that, in the future, we may include water, wastewater, and drainage information into the
score.
Fugro Consultants, Inc. will provide the city with a final report of the distress data outlining the
pavement condition, a five-year maintenance work plan (based on actual budget), recommendations
for maintenance and future monitoring needs. Fugro Consultants, Inc. will also provide staff with
some training on pavement management concepts, MicroPAVER, and manual field inspection of
roadways. The information provided will help prioritize the following types of projects: routine
maintenance (crack sealing etc.), the city’s annual street and alley repair, the city’s annual sidewalk
repair and the ¼ cent sales tax streets.
Staff recommends approval of entering into a contract with Fugro Consultants, Inc. in the amount of
$100,088.90 for the pavement management survey. Staff will be available to answer any questions
at the Council meeting.
2009 PCI RatingsCity of McKinney
City of McKinneyCollin County, Texas
PCI Rating
Good (95 - 100)
Fair (85 - 95)
Marginal (75 - 85)
Poor (65 - 75)
Very Poor (< 65)
Not Tested
Omitted From Survey
8
Sources: City of McKinney Texas Natural Resources Information System Fugro Consultants, Inc.Projection: Stateplane, NAD83Date of Compliation: March 26, 2009Produced by: Paul M. JonesSupervisor: Robert R. Williams, P.E.PCIScale:
8,000 0 8,0004,000 Feet
or1:90,000
1 inch = 7,500 feet
TBPE Firm Registration No. 2998613 Cross Park Dr.Austin, TX 78754
Street Inventory SurveyCity of Coppell Project Tax 2010DCreated in AutoCAD1 INCH = 1 MILE011/2S:\CAD\In_Design\TAX 2010 STREETS\dwg\Street Inventory\CC Exhibits\Tax 2010D - Street Inventory CC EXHIBITS.dwgCreated on: 3 June 2011 by George Marshall
Street Inventory SurveyCity of Coppell Project Tax 2010DCreated in AutoCADS:\CAD\In_Design\TAX 2010 STREETS\dwg\Street Inventory\CC Exhibits\Tax 2010D - Street Inventory CC EXHIBITS.dwgCreated on: 3 June 2011 by George Marshall
Street Inventory SurveyCity of Coppell Project Tax 2010DCreated in AutoCADS:\CAD\In_Design\TAX 2010 STREETS\dwg\Street Inventory\CC Exhibits\Tax 2010D - Street Inventory CC EXHIBITS.dwgCreated on: 3 June 2011 by George Marshall
FUGRO CONSULTANTS INC TION2113
Proposal No 043211 2054 8613 Cross Park Drive
June 3 2011 Austin TX 78754
Phone 512 977 1800
Fax 512 973 9565
wwwfugroconsu Itantscom
City of Coppell
255 Parkway Blvd
Coppell Texas 75019 2602
Attention Mr George Marshall PE
Proposal for Pavement Condition Survey and Pavement Management Services
Coppell Texas
Submitted herein is Fugros proposal to assist the City of Coppell with pavement condition
survey of roadways maintained by the City The following sections of this proposal describe the
scope of our services a cost estimate for the evaluation services to be provided an estimated
schedule and proposed terms and conditions
Scope of Work
The City of Coppells road network is comprised of approximately 150 centerline miles of
roadway primarily paved 2 lane undivided roadways When including divided and wide roadways
it is expected that approximately 179 lane miles of testing will be required Additionally the City
maintains approximately 67 miles of alleyways The estimated total test mileage is approximately
246 miles
Based upon our knowledge of the project and the scope of work described above we
propose the following phases
Phase I Project Management
Phase II Project Setup
Phase III Data Collection
Phase IV Data Processing
Phase V Pavement Management Services
Phase VI Training
Mr George Marshall PE June 3 2011
City of Coppell Page 2 of 11
Phase 1 Project Management
This phase consists of management for this project This phase will involve coordination
with the City of Coppell throughout the project It is our goal to provide monthly updates to the City
regarding the progress of the project as well as meetings with our project manager as requested by
the City of Coppell
Four meetings as part of this phase over the duration of this project are anticipated The
issues that will be discussed will include a confirmation of the condition data that is to be collected
for the PMS and the format in which it will be delivered In addition existing sources of inventory
data and access to that data will be discussed Proposed tasks will be reviewed with the City staff
to confirm compliance with the goals of the project Any gaps that are identified in the proposed
project approach will be resolved during this task
The four meetings that are anticipated for this project will cover the following
Initial Meeting
Meeting after PCI scores are calculated
Meeting to review preliminary network level work plan
Final Meeting
It is Fugros intent in this review to confirm the types of data that will be collected as part of
the PMS condition data survey It is also essential to discuss the format in which the final data will
be delivered to the City It is important to have full participation from the different personnel
affected by the data collection processing and use of the PMS and GIS information
Phase 11 Project Set Up
Phase II comprises three tasks Each one is crucial to the data collection process In this
phase we plan to conduct the following
Task 1 Review of existing inventory GIS and PMS Databases
Task 2 Routing
Task 3 Equipment Calibration
Task 1 Review of Existing Inventory GIS and PMS Databases
From the review of existing inventory GIS and databases an official inventory of the roads
to be surveyed for condition and physical attributes will be developed Additional inventory data
identified as being required for the proposed PMS or found to be missing or inaccurate will have to
be located or collected The review of inventory data will be conducted in consultation with the City
of Coppell staff Fugro will assist the City to identify and resolve discrepancies between data sets
of their inventory These data sets include any existing databases and GIS data files provided by
the City Prior identification of discrepancies reduces difficulties in identifying roadways and their
Mr George Marshall PE June 3 2011
City of Coppell Page 3 of 11
section limits during the data collection effort and reduces the amount of time post processing the
data collected Fugro has developed a standard set of quality control checks for reviewing GIS and
PMS databases These checks are conducted by identifying corresponding data fields in each
database then comparing them for consistency If data fields are missing in one database but not
the other the missing data field is populated from the existing data for a more complete data set
Task 2 Routing
A routing process is also performed based on the final road listing developed during the
inventory review task This information is required for network definition and navigation The
routing process defines a data collection order and direction for each roadway in the Citys
network as well as sets up a unique raw file name necessary for processing of distress and right
ofway data Once this has been performed for the initial round of data collection this task on any
potential subsequent data collection rounds to be performed by Fugro or the City will require
significantly less time
Task 3 Equipment Calibration
Before any field data collection begins equipment checks and calibrations are performed to
ensure the quality of the data Additionally the data collection database us uploaded and tested
on the field computers This ensures that the equipment sensors and subsystems deliver
consistent accurate and high quality data
Phase III Data Collection
This phase covers the collection of distress profile data and right ofway images Distress
data will be collected on approximately 246 lane miles of roadway in the Citys road network One
pass along each road segment shapefile is anticipated for this project
Digital images will be stored and transferred to the City on portable Universal Serial Bus
USB Drives The images can be used for subsequent evaluations and comparisons as deemed
appropriate by the City The purpose of the distress data collection is to determine the general
distress characteristics of each of the roadway segments in this project The automated distress
data collection will be performed in accordance with ASTM Standard E 1656 Standard Guide for
Classification of Automated Pavement Condition Survey Equipment utilizing a Class 1 device as
defined by the specifications
Transverse Profile data is collected using a five sensor profiler to locate the presence of
ruts or other irregularities in the cross slope of the city roads The purpose of the transverse profile
testing is to determine the rutting characteristics of each of the roadway segments profiled The
transverse profile data collection will be performed in accordance with ASTM Standard E 1656
Standard Guide for Classification of Automated Pavement Condition Survey Equipment and
ASTM Test Standard E950 Standard Test Method for Measuring Longitudinal Profile of Traveled
Surfaces with an Accelerometer Established Inertial Profiling Reference Transverse profile is
Mr George Marshall PE June 3 2011
City of Coppell Page 4 of 11
collected every 50 feet and summarized as an average rut depth for each wheel path over the
roadway segment
Longitudinal Profile data can be collected simultaneously with the Transverse Profile of the
network at 05 foot intervals throughout the length of each section selected in each direction and
summarized at 001 to 01 mile intervals to provide International Roughness Indices IRI
throughout the network The collected IRI values will be reported as an average IRI value for each
roadway segment The purpose of the longitudinal profile testing program is to determine the
general ride characteristics of each of the roadway segments profiled The longitudinal profile
testing program will be performed in accordance with ASTM Test Standard E950 Standard Test
Method for Measuring Longitudinal Profile of Traveled Surfaces with an Accelerometer Established
Inertial Profiling Reference utilizing a Class 1 device as defined by the specifications
Fugro conducts quality control measures in the field which have been beneficial to meet
project objectives These procedures are standard practice for our data collection services The
automated procedure is repeatable and consistent It also provides images that can be used for
quality assurance and archival purposes Fugro has the capability to reprocess the images at any
time The capability of reprocessing the images allows the City great flexibility to obtain distress
data from the images using different distress protocols should the City ever wish to switch
pavement management systems or severity definitions now or in the future
Phase IV Data Processing
Phase IV covers the processing of the raw data This phase is separated into the following two
tasks
Task 1 Distress Profile Data Analysis
Task 2 ROW Asset Inventory
Task 1 Distress Profile Data Analysis
Distress Rating and Analysis The following PCC distresses that will be extracted from the
images are 1 Cracked Slabs 2 Shattered Slabs 3 Corner Breaks and 4 Faulting from
profile For the AC surfaced roadways the following distresses will be extracted from the images
1 Alligator Cracking 2 Longitudinal Cracking 3 Transverse Cracking 4 Block Cracking and
5 Patching Standard definitions for these distresses are included in ASTM E 1778 Standard
Terminology Relating to Pavement Distress In addition Rutting will be extracted from the Profile
information The images are processed using a combination of automated crack detection
software and semi automated manual analysis
Mr George Marshall PE June 3 2011
City of Coppell Page 5 of 11
Task 2 ROW Asset Inventory
Assets that will be extracted from the Right ofWay images will include Curb and Gutter
Sidewalks and Shoulders These will be reported with the following information
Curb Gutter
o Travel Direction of Collection Pass
o Yes No
o LeftRight
o Approximate percent of Segment
Sidewalks
o Travel Direction of Collection Pass
o Yes No
o LeftRight
o Approximate percent of Segment
Shoulder
o Travel Direction of Collection Pass
o Yes No
o LeftRight
o Approximate percent of Segment
Phase V Pavement Management Services
The tasks of this phase are centered on implementation of a pavement management
system from software acquisition through data upload through a full budget analysis and work
plan Five tasks are included in this phase
Task 1 Data Upload
Task 2 PCI Calculation
Task 3 Development of Network Level 5 year Work Plan
Task 4 Final Report
Task 5 Provide Viewing Software
Mr George Marshall PE June 3 2011
City of Coppell Page 6 of 11
Task 1 Data Upload
This task covers the upload of the complete data set into the pavement management
software It is Fugros understanding that the City of Coppell is planning on implementing the
MicroPAVERTM pavement management software for this project The upload will include the
distress inspection information to the MicroPAVERTM software The inspection information will be
used to develop a condition rating as described in Task 2 of this phase The City will be
responsible for acquiring the MicroPAVERTM software on their own
In addition photographs taken in the field by the downward pavement camera and the forward
right ofway camera will be provided to the City on a USB hard drive This will allow for future
review of the images by City staff at any time
Task 2 PCI Calculation
Fugro will calculate a Pavement Condition Index PCI for each pavement section using
industry standard software This PCI uses a scale from zero 0 for a failed pavement to 100 for a
pavement in perfect condition The index is based on the type severity and extent of surface
distress and it is compliant with ASTM D6433 99 Army Corps of Engineers PAVER distress rating
system The PCC distresses that will be extracted from the images are 1 Cracked Slabs 2
Shattered Slabs 3 Corner Breaks and 4 Faulting from profile For the AC surfaced roadways
the distresses that will be extracted are 1 Alligator Cracking 2 Longitudinal Cracking 3
Transverse Cracking 4 Block Cracking and 5 Patching Standard definitions for these
distresses are included in ASTM E 1778 Standard Terminology Relating to Pavement Distress
The images are processed using a combination of automated crack detection software and semi
automated manual analysis In addition Rutting will be extracted from the Profile information
Additionally the International Roughness Index for each roadway will be reported This
provides an assessment of how bumpy the roadways are This is another index that can be used
to help prioritize and select maintenance and rehabilitation strategies for the City This value is
then converted to a Ride Condition Index RCI so that it can be reported on a 0 to 100 scale The
longitudinal profile testing program will be performed in accordance with ASTM Test Standard
E950 Standard Test Method for Measuring Longitudinal Profile Traveled Surfaces with an
Accelerometer Established Inertial Profiling Reference utilizing a Class 1 device as defined by the
specifications
Task 3 Development of NetworkLevel 5 year Work Plan
In implementing the pavement management program Fugro will perform a network level 5
year work plan based on the results of the condition survey A budget analysis of this type allows
for allocation of funds to where they are used the most effectively based on the agencys
maintenance policies The steps taken during the development of a five year work plan are as
follows
Develop Decision Trees with City
Mr George Marshall PE June 3 2011
City of Coppell Page 7 of 11
Develop Unit Costs and Evaluate Maintenance and Rehabilitation Strategies with City
Develop Pavement Performance Models based on results of condition survey
Develop Preliminary Network Level 5 year work plan with City
Finalize Network Level 5 year work plan with City
It is crucial to have the Citys involvement in this task The goal of this task is to produce a
tool that allows the City to make more informed maintenance and rehabilitation decisions
Including information from the City is essential to implementing the pavement management
program effectively
Task 4 Final Report
A report will be provided with network level maintenance and rehabilitation
recommendations This report will include the following
Summary of fieldwork
Summary of network condition
Summary of network level 5 year work plan and recommendations
A draft of the report will be prepared and provided to the City of Coppell for review Upon
inclusion of City comments and acceptance of the report by the City Fugro will finalize the report
Task 5 Provide Viewing Software
Viewing software will be provided to facilitate the review of the collected images along with
pavement data This allows for City staff to view images of the roadway using desktop
workstations The viewing software displays both the downward pavement images and right of
way images on a computer screen as it simulates driving down the road Additionally summaries
of distresses and the ride quality are displayed in tabular and chart form The viewing software
allows its user to interactively adjust its display speed in real time and jump to the segment location
desired for review All pavement data is stored in an access data and synchronized with its
associated images
Phase VI Training
Fugro can provide training on pavement management concepts the pavement
management software and manual field inspection of roadways During the initial phases of this
project the items that are most important to the City will be prioritized for training Should all of the
items listed above be desired for training additional training days may be necessary It is typical for
the exact agenda for training to be determined after the start of the project
Mr George Marshall PE June 3 2011
City of Coppell Page 8 of 11
Cost Estimate
Based on the scope of work outlined above an estimated cost for this evaluation effort is
provided below and on the following page
FUGRO CONSULTANTS INC COST ESTIMATE
City of Coppell Pavement Management System Implementation
Date June 3 2011
Description Subtotal Total
Phase I Project Management 1917272
Phase II Project Setup 456000
Task 1 Review of existing inventory GIS and PMS Databases 160000
Task 2 Routing 240000
Task 3 Equipment Calibration 56000
Phase III Data Collection 2826300
Phase IV Data Processing 2410000
Task 1 Distress Profile Data Analysis 1620000
Task 2 ROW Asset Inventory 790000
Phase V Pavement Management Services 1937000
Task 1 Data Upload 247000
Task 2 PCI Calculation 96000
Task 3 Development of Network Level 5 year Work Plan 840000
Task 4 Final Report 554000
Task 5 Provide Viewing Software 200000
Phase VI Training 462318
GRAND TOTAL 10008890
The estimated fee is based on our understanding of the pavement consulting services
anticipated This estimation may be exceeded if changes in work are required or requested The
estimated maximum fee will not be exceeded however without the clients prior authorization
Schedule
Fugro can typically commence within two weeks of formal notice to proceed Activities will
take approximately 3 4 months to complete A finalized schedule will be provided once the final
details of the scope of work have been defined at the kick off meeting Accelerating the schedule
may be possible once final details are worked out Based on current workloads a July data
collection timeframe is anticipated
Mr George Marshall PE June 3 2011
City of Coppell Page 9 of 11
Terms and Conditions
The attached General Conditions for Technical Services Fugro Schedule 4001 describe
general contractual conditions including identification of Client on site responsibilities and risks
warranty invoicing procedures and record maintenance
To indicate acceptance of this proposal please have the signature block below signed by a
duly authorized representative of the Client and return one copy to us for our files For the
purposes of this proposal and services agreement the Client reference used throughout the
attached Fugro Schedule 4001 is agreed to be the agency represented by signature below
We appreciate the opportunity to submit this proposal and look forward to working with you
on this project Please call if we may be of any additional assistance
Sincerely
Fugro Consultants Inc
TBPE Firm Registration No F 299
Robert R Williams PE
Project Manager
CLIENT
Firm Name
Authorizing Signature
Typed Name and Title
Date
Fugro Schedule 4001
GENERAL CONDITIONS FOR TECHNICAL SERVICES
1 Parties to This Aqreement
CLIENT as used herein is the entity who authorizes performance of services by Fugro Consultants Inc FUGRO under the conditions stated herein
FUGRO as used herein includes Fugro Consultants Inc its employees and officers and its subcontractors and subconsultants including affiliated
corporations
2 On site Responsibilities and Risks
21 Right of Entry Unless otherwise agreed CLIENT will furnish unfettered rights ofentry and obtain permits as required for FUGRO to perform the
fieldwork
22 Damaqe to Property FUGRO will take reasonable precautions to reduce damage to land and other property caused by FUGROs operations
However CLIENT understands that damage may occur and FUGROs fee does not include the cost of repairing such damage If CLIENT desires
FUGRO to repair and or pay for damages FUGRO will undertake the repairs and add the pre agreed cost to FUGROs fee
23 Toxic and Hazardous Materials CLIENT will provide FUGRO with all information within CLIENTs possession or knowledge as to the potential
occurrence of toxic or hazardous materials or Biological Pollutants as defined in 9 below at the site being investigated If unanticipated toxic or
hazardous materials or biological pollutants are encountered FUGRO reserves the right to demobilize FUGROs field operations at CLIENTs expense
Remobilization will proceed following consultation with FUGROs safety coordinator and CLIENTs acceptance of proposed safety measures and fee
adjustments
24 Utilities and Pipelines While performing FUGROs field work FUGRO will take reasonable precautions to avoid damage to subterranean and
subaqueous structures pipelines and utilities CLIENT agrees to defend indemnify and hold FUGRO harmless for any damages to such structures
pipelines and utilities that are not called to FUGROs attention and or correctly shown on plans furnished to FUGRO
25 Site Safety FUGRO is not responsible for the job site safety of others nor does FUGRO have stop work authority over work by others However
FUGRO will conduct its work in a safe workman like manner and will observe the work site safety requirements of CLIENT that have been
communicated to FUGRO in writing
3 Standard of Care
31 FUGRO will perform its services consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing
under similar conditions in the same location
32 CLIENT acknowledges that conditions may vary from those encountered at the location where borings surveys or explorations are made and that
FUGROs data interpretations and recommendations are based solely on the information available to FUGRO and FUGRO is not responsible for the
interpretation by others of the information developed
4 Limitation of Remedies
To the greatest extent permitted by law CLIENTs sole remedy against FUGRO for claims and liabilities in any way arising out of or directly or
indirectly related to FUGROs work for CLIENT will not exceed an aggregate limit of 50000 or the amount of FUGROs fee whichever is
greater regardless of the legal theory under which remedy is sought In the event CLIENT does not wish to limit FUGROs remedy to this sum
and if CLIENT requests in writing prior to acceptance of this Agreement FUGRO agrees to negotiate a greater remedy amount in exchange for an
increase in scope and fee appropriate to the project and remedy risks involved
5 Invoices and Payment
At FUGROs discretion invoices will be submitted at the completion of task elements or monthly for services rendered Payment is due upon
presentation of FUGROs invoice and is past due thirty 30 days from invoice date CLIENT agrees to pay a financing charge of one percent 1 per
month or the maximum rate allowable by law whichever is less on past due accounts and agrees to pay attorneys fees or other costs incurred in
collecting any delinquent amount
6 Data Records Work Product and Reports and Samples
All pertinent records relating to FUGROs services shall be retained for a minimum of two 2 years after completion of the work CLIENT shall have
access to the records at all reasonable times during said period FUGRO will retain samples of soil and rock for a minimum of 30 days after submission
of FUGROs report unless CLIENT advises FUGRO otherwise Upon CLIENTs written request for an agreed charge FUGRO will store or deliver the
samples in accordance with CLIENTs instructions
7 Indemnification
FUGRO and CLIENT shall indemnify each other from any claims damages losses and costs including but not limited to reasonable attorneys fees
r and litigation costs to the proportionate extent caused by each partys own negligence including the negligence of the indemnifying party and its
employees affiliated corporations officers and sub tier parties in connection with the project
V 8 Consequential Damages
CLIENT and FUGRO each agree that neither of them will be liable to the other for any consequential damages incurred by either due to the fault of the
other their employees agents or subcontractors Consequential damages include but are not limited to loss of use and loss of profit
9 Biological Pollutants
t FUGROs scope of work does not include the investigation detection or design related to the presence of any Biological Pollutants The term
a Biological Pollutants includes but is not limited to mold fungi spores bacteria and viruses and the byproducts of any such biological organisms
Ai CLIENT agrees that FUGRO will have no liability for any claim regarding bodily injury or property damage alleged arising from or caused directly or
I t indirectly by the presence of or exposure to any Biological Pollutants In addition CLIENT will defend indemnify and hold harmless FUGRO from anyUthirdpartyclaimfordamagesallegedtoarisefromorbecausedbythepresenceoforexposuretoanyBiologicalPollutantsIfCLIENTrequestsin
mod writing prior to acceptance of this Agreement FUGRO will negotiate a greater limitation amount and remove CLIENTs responsibilities in exchange for
an increase in fee to develop an expanded scope of work to provide biological pollutant protection
10 Acceptance of Agreement
These GENERAL CONDITIONS have been established in large measure to allocate certain risks between CLIENT and FUGRO FUGRO will not initiate
service without formal agreement on the terms and conditions set forth in these GENERAL CONDITIONS Acceptance or authorization to initiate
services shall be considered by both parties to constitute formal acceptance of all terms and conditions of these GENERAL CONDITIONS Furthermore
all preprinted terms and conditions on CLIENTs purchase order or purchase order acknowledgment forms are inapplicable to these GENERAL
CONDITIONS and FUGROs involvement in CLIENTs project
11 Termination of Contract
CLIENT and FUGRO may terminate services at any time upon ten 10 days written notice In the event of termination CLIENT agrees to fully
compensate FUGRO for services performed including reimbursable expenses to the termination date as well as demobilization expenses FUGRO will
terminate services without waiving any claims or incurring any liability
TILI GRID
FUGRO FEE SCHEDULE FOR PAVEMENT ENGINEERING SERVICES
January 2011
1 Field Investigation
11 Mobilization and Demobilization Per Mobilization 350 Mile
12 Automated Pavement Distress Data Collection 32500 Hour
13 Pavement Profile Testing Longitudinal and Transverse 27500 Hour
14 NonDestructive Pavement Testing
141 Falling Weight Deflectometer Daytime 25000 Hour
142 Falling Weight Deflectometer Nighttime 32500 Hour
143 Heavy Weight Deflectometer Daytime 32500 Hour
144 Heavy Weight Deflectometer Nighttime 40000 Hour
145 Ground Penetrating Radar 25000 Hour
15 Video Edge Drain Inspection 20000 Hour
16 Hourly Charges Field Coordination Layout and
Other Reasons Beyond Fugro Control 20000 Hour
17 Per Diem Out of Town Assignments Per Person 12500 Night
18 Transportation for Personnel 051 Mile
2 Engineering Technical and Support Personnel
21 Senior Consultant 24000 Hour
22 Senior Project Manager 22000 Hour
23 Project Manager 16000 Hour
24 Project Engineer 12000 Hour
25 Graduate Engineer 10000 Hour
26 Senior Engineering Technician 10000 Hour
27 Technician and Draftsperson 7000 Hour
28 Administrative Support 6500 Hour
3 Outside Services Special Printing etc
31 Outside Services and Subconsultants Cost 15
Notes
1 Minimum call out charge for technician and equipment is 2 hours Charges are accrued portal to portal
2 Transportation charges are applicable for all field testing assignments including sample pickup
3 Overtime charge for Field Technician for hours in excess of 40 week or 8day will be billed at the rate shown plus
1 000hour
Rates for other tests and services quoted upon request
611 Indemnification CITY SHALL NOT BE LIABLE FOR ANY LOSS
DAMAGE OR INJURY OF ANY KIND OR CHARACTER TO ANY PERSON OR
PROPERTY ARISING FROM THE SERVICES OF THE PROFESSIONAL
PURSUANT TO THIS AGREEMENT PROFESSIONAL HEREBY WAIVES ALL
CLAIMS AGAINST CITY ITS OFFICERS AGENTS AND EMPLOYEES
COLLECTIVELY REFERRED TO IN THIS SECTION AS CITY FOR DAMAGE
TO ANY PROPERTY OR INJURY TO OR DEATH OF ANY PERSON ARISING AT
ANY TIME AND FROM ANY CAUSE OTHER THAN THE NEGLIGENCE OR
WILLFUL MISCONDUCT OF CITY PROFESSIONAL AGREES TO INDEMNIFY
AND SAVE HARMLESS CITY FROM AND AGAINST ANY AND ALL
LIABILITIES DAMAGES CLAIMS SUITS COSTS INCLUDING COURT COSTS
ATTORNEYS FEES AND COSTS OF INVESTIGATION AND ACTIONS BY
REASON OF INJURY TO OR DEATH OF ANY PERSON OR DAMAGE TO OR
LOSS OF PROPERTY TO THE EXTENT CAUSED BY THE PROFESSIONALS
NEGLIGENCE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT OR
BY REASON OF ANY ACT OR OMISSION ON THE PART OF PROFESSIONAL
ITS OFFICERS DIRECTORS SERVANTS AGENTS EMPLOYEES
REPRESENTATIVES CONTRACTORS SUBCONTRACTORS LICENSEES
SUCCESSORS OR PERMITTED ASSIGNS EXCEPT WHEN SUCH LIABILITY
CLAIMS SUITS COSTS INJURIES DEATHS OR DAMAGES ARISE FROM OR
ARE ATTRIBUTED TO SOLE NEGILGENCE OF THE CITY IF ANY ACTION OR
PROCEEDING SHALL BE BROUGHT BY OR AGAINST CITY IN CONNECTION
WITH ANY SUCH LIABILITY OR CLAIM THE PROFESSIONAL ON NOTICE
FROM CITY SHALL DEFEND SUCH ACTION OR PROCEEDINGS AT
PROFESSIONALS EXPENSE BY OR THROUGH ATTORNEYS REASONABLY
SATISFACTORY TO CITY THE PROFESSIONALS OBLIGATIONS UNDER THIS
SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE OF
INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
PROFESSIONAL UNDER THIS AGREEMENT THIS PROVISION SHALL
SURVIVE THE TERMINATION OF THIS AGREEMENT
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
June 14, 2011
14
✔
ORDINANCE
Consider approval of an Ordinance of the City of Coppell, Texas, approving an amendment to Ordinance No.
2010-1258, the budget for the Fiscal Year October 1, 2010 through September 30, 2011, and authorizing the Mayor to
sign.
The amendment is being brought forward to reflect encumbrance carryovers and changes experienced throughout
the fiscal year. The accompanying memo provides the detail of the amendment.
Staff recommends approval.
$ BudAmend - 1 AR
MEMORANDUM
Date: June 14, 2011
To: Mayor and Council
From: Jennifer Miller, Director of Finance
Via: Clay Phillips, City Manager
Subject: Budget Amendment - Fiscal Year 2010-11
This budget amendment is being brought forward to reflect encumbrance carryovers, items that have occurred during the
first part of the fiscal year and items that have been brought before Council.
General Fund
At this time the General Fund revenues are being amended $322,676. The main sources of the revenue increase
are from those revenue streams that are not traditionally budgeted such as rollback and rendition taxes ($29,727),
prior year ($42,000), sale of city property ($34,461), grant revenue ($96,707), and oil/gas exploration receipts
($100,000).
General Fund expenditures are being increased $2,358,288. $1,579,211 is associated with encumbrance
carryovers. Encumbrance carryovers are those items that were budgeted in the previous fiscal year, purchased in
the previous fiscal year, but were not received by year end. The amounts are then carried forward into the next
fiscal year. In addition to the encumbrance carryover, Combined Services is being increased $500,000 the
payment to CISD for the CMS West – Lesley Field improvements and related City usage of the complex which
was approved on March 22, 2011. Engineering is being increased $240,228. $45,500 is for the design of the
North Lake dam and $123,595 is for the amendment to the design contract for Old Town. Facilities has had some
unbudgeted repairs in the amount of $52,479. Parks Administration is being increased $25,000 for the costs
associated with the programming and usage of the Town Center Plaza. Park is being increased $10,000 for the
maintenance of historical cemeteries.
Water and Sewer Fund
Revenues are not being amended for the Water and Sewer Fund, at this time. Expenses are being amended in
Utility Operations and Utility Billing for encumbrance carryovers. Utility Operations is also being amended for a
replacement and a rebuilt pump at the Village Parkway Pump Station.
Police Special Revenue Fund
Revenues are being amended to reflect forfeitures and grants that have been received. The expenditures are those
primarily associated with computer equipment maintenance, equipping and marking the K-9 unit, the receipt of
radios from Lewisville as part of the grant (Governmental accounting requires us to show the revenue in and the
expenditure out) and encumbrance carryovers.
Park Special Revenue Fund
Revenues are being amended for the actual park fees received.
Infrastructure Maintenance Fund
Expenditures are being amended for encumbrance carryovers ($1,830,550), for the Video Detection project (6
intersections - $250,000) and installing raised pavement markers on MacArthur, Denton Tap, Parkway, Beltline,
Freeport, Moore and Samuel ($265,000).
Municipal Drainage District Fund
Expenditures are being amended for encumbrance carryovers.
Donations – Special Revenue
Revenues are being amended to reflect the receipt of recycling proceeds. Expenditures are being amended for
encumbrance carryovers and a shade structure/awning over the dog run at the Animal Shelter.
Coppell Economic Development Foundation
The expenditures are associated with the Kirkland House renovations.
C.R.D.C. Special Revenue
Expenditures are being amended for encumbrance carryovers, the conceptual stud for Hike/Bike Trail/Linear
Park, the design development document for erosion repairs along the trails at Andy Brown – East and the
expansion of the Aquatics and Recreation center approved by Council on 02-08-11.
Rolling Oaks Fund
Expenditures are being amended for encumbrance carryovers.
1
ORDINANCE NO. _____________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS APPROVING AN
AMENDMENT TO THE BUDGET FOR THE CITY FOR THE FISCAL
YEAR OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011; PROVIDING
THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN
ACCORDANCE WITH SAID BUDGET; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the Budget Officer of the City of Coppell, Texas, did on the 5th day of August,
2010, file with the City Secretary, a proposed general budget for the City covering the fiscal year
aforesaid, and
WHEREAS, the City Council of the City of Coppell approved said budget on the 14th day
of September, 2010, and
WHEREAS, the governing body of the City has this date considered an amendment to said
budget;
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS:
SECTION 1. That Section No. 2 of Ordinance No. 2010-1258, for the 2010-11 Fiscal Year
Budget, is hereby amended as follows:
General Fund Current Budget Amending Budget Change
Revenues $46,393,788 $46,716,464 $ 322,676
Expenditures
Combined Services 1,167,224 1,652,226 485,002
Mayor & Council 479,561 486,061 6,500
City Administration 799,246 800,291 1,045
Economic Development 190,273 198,680 8,407
Community Information 340,038 343,928 3,890
Engineering 1,023,977 1,264,205 240,228
Facilities 1,004,318 1,236,672 232,354
Streets 1,625,215 1,637,247 12,032
Fleet 1,005,324 1,005,467 143
Traffic Control 1,024,687 1,044,240 19,553
Fire 11,509,875 11,558,771 48,896
Emergency Management 188,588 234,906 46,318
Building Inspections 681,209 681,827 618
Finance 1,019,529 1,022,981 3,452
Tax 252,923 253,376 453
Human Resources 1,254,606 1,255,206 600
Purchasing 177,410 182,807 5,397
Municipal Court 1,293,198 1,295,141 1,943
Planning 520,887 554,411 33,524
Library 1,789,623 1,791,573 1,950
2
Current Budget Amending Budget Change
Police 6,207,806 6,690,684 482,878
Animal Services 371,868 372,420 552
Information Systems 1,865,933 2,368,858 502,925
Park & Rec. Admin. 1,328,900 1,478,758 149,858
Parks 2,628,378 2,669,636 41,258
Environmental Health 326,490 335,141 8,651
Senior Citizens 295,854 298,568 2,714
Recreation 2,126,215 2,144,755 18,540
Tennis Center 318,114 316,721 (1,393)
Total Expenditures $2,358,288
Decrease in Designated Fund Balance ( 1,579,211)
Net Expenditure Increase 779,077
Net Decrease in Undesignated Fund Balance $ 456,401
Water/Sewer Fund Current Budget Amending Budget Change
Expenses
Utility Operations $1,938,862 $2,082,630 $143,768
Utility Billing 551,379 551,582 203
Net Decrease in Projected Retained Earnings $143,971
Police Spec. Rev. Fund Current Budget Amending Budget Change
Revenues $ 28,500 $239,223 $ 210,723
Expenditures 252,300 773,462 521,162
Net Decrease in Projected Fund Balance $310,439
Parks Special Revenue Current Budget Amending Budget Change
Revenues $-0- $33,585 $33,585
Net Increase in Projected Fund Balance $33,585
Infrastructure Maint. Fund Current Budget Amending Budget Change
Expenditures $3,785,500 $6,438,481 $2,652,981
Net Decrease Projected Fund Balance $2,652,981
Municipal Drainage District Current Budget Amending Budget Change
Expenditures $163,634 $173,511 $9,877
Net Decrease in Projected Fund Balance $9,877
Donations-Special Revenue Current Budget Amending Budget Change
Revenues $49,900 $70,400 $20,500
Expenditures 7,500 27,500 20,000
Net Increase in Projected Fund Balance $ 500
3
CEDF Current Budget Amending Budget Change
Expenditures $-0- $42,000 $42,000
Net Change $42,000
CRDC Special Revenue Current Budget Amending Budget Change
Expenditures $3,378,824 $10,830,703 $7,451,879
Net Decrease in Projected Fund Balance $7,451,879
Rolling Oaks Current Budget Amending Budget Change
Expenditures $433,810 $434,540 $ 730
Net Change $ 730
SECTION 2. EFFECTIVE DATE.
That this ordinance shall become effective immediately from and after its passage as the law
and charter in such cases provide.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the _____ day
of June 2011.
APPROVED:
______________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
____________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Finance
June 14, 2011
15
✔
RESOLUTION
Consider approval of a Resolution directing publication of notice of intention to issue Certificates of Obligations, Series
2011 in an amount not to exceed $9,100,000.00 for the purpose of paying all or a portion of the contractual obligations
for constructing and improving City streets; and constructing, improving and equipping the Old Town Coppell public
area and paying legal, fiscal, engineering and architectural fees in connection with such projects and related bond
issuance cost, and authorizing the Mayor to sign.
These funds will be used to construct and improve Bethel Road II, West Sandy Lake Road, and the Old Town Coppell
area. This item is directing the City to publish the notice of intent to issue the certificates of obligation once a week for
two consecutive weeks, the dates of publication are scheduled for June 17 & 24, 2011. The meeting to consider to
adopt these ordinance(s) authorizing the issuance of these certificates of obligation is July 26, 2011.
Staff recommends approval.
$CertofOb2011 - 1AR
CERTIFICATE FOR RESOLUTION
T HE ST AT E OF TEXAS §
COUNTIES OF DALLAS AND DENTON §
CITY OF COPPELL §
I, the undersigned City Secretary of said City, hereby certify as follows:
1. The City Counc il of s a id C it y convened in r egula r meeting on June 14, 2011, at the designa ted
meeting place, and the roll was called of the duly constituted officers and members of said City Council, to wit:
Douglas N. Stover, Mayor
Mar sha T unnell, Mayor Pr o T em
T im Br anchea u, Councilmember
Bob Maha lik, Councilmember
Br ianna Hinojosa-Flor es, Councilmember
Billy F aught, Councilmember
Mar vin F r anklin, C ou nc ilmemb er
Kar en Hunt, Councilmember
and all of said persons were present, except ,
thus constituting a quorum. Whereupon, among other business, the following was transacted at said Meeting:
a wr itten r esolution entitled
RESOLUT ION DIRECT ING PUBLICAT ION OF NOT ICE OF INT ENT ION TO ISSUE
CERTIFICATES OF OBLIGATION; AND RESOLVING OT HER MAT T ERS RELATING
TO THE SUBJECT
was duly introduced for the consideration of said City Council. It was then duly moved and seconded that said
Resolution be adopted and, after due discussion, said motion, carrying with it the adoption of said Resolution,
pr eva iled a nd car r ied by the following vote:
AYES: ___NOES: ___ABSTAIN: ___
2. That a true, full and correct copy of the aforesaid Resolution adopted at the Meeting described in
the a bove and for egoing pa r a gr a ph is atta ched to a nd follows this Cer tifica te; tha t sa id R esolut ion ha s been
duly r ecor ded in said City Council's minutes of said Meeting; tha t the a bove and for egoing par agr aph is a tr ue,
full and correct excerpt from said City Council's minutes of said Meeting pertaining to the adoption of said
Resolution; tha t the persons na med in the above and for egoing par agr aph ar e the duly chosen, qualified
and acting officers a nd members of said City Council as indicated therein; that each of the officers and
members of said City Council was duly and sufficiently notified officially and personally, in advance, of the
time, pla ce and pur pos e of the a for esa id M eeting, and tha t sa id Resolution would be int r oduced a nd consider ed
for adoption at said Meeting, and each of said officers and members consented, in advance, to the holding of
said Meeting for such pur pose, and tha t said Meeting was open to the public and p u b lic notice of the time,
place and purpose of said meeting was given, all as required by Chapter 551, Texas Government Code.
2
SIGNED AND SEALED this June 14, 2011.
City Secretary
City of Coppell, Texas
(CITY SEAL)
RESOLUTION NO. ________________
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES
OF OBLIGATION; AND RESOLVING OTHER MATTERS RELATING TO THE SUBJECT
WHEREAS, this City Council deems it advisable to give notice of intention to issue certificates of
obligation of the City of Coppell, Texas, as hereinafter provided; and
WHEREAS, it is hereby officially found and determined that the meeting at which this Resolution was
passed, was open to the public and public notice of the time, place, and purpose of said meeting was given, all
as required by Chapter 551, Texas Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
Section 1. Attached hereto is a form of the Notice of Intention to issue Combination Tax and Revenue
Certificates of Obligation, the form and substance of which is hereby adopted and approved.
Section 2. The City S ecr etar y sha ll ca use sa id not ice to be published in substa nt ia lly the for m a tta ched
hereto, in a newspaper, as defined by Subchapter C, Chapter 2051, Texas Government Code, of general
circulation in the area of said Town, once a week for two consecutive weeks, the date of the fir st publication
thereof to be at least 30 days prior to the date tentatively set for the adoption of the ordinance authorizing the
issuance of such certificates of obliga tion as shown in sa id not ice.
Section 3. That this Resolution shall be effective immediately upon adoption.
DULY PASSED by the City Council of the City of Coppell, Texas this the 14 day of June, 2011TH
APPROVED:
______________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
______________________________________
CHRISTEL PETTINOS, CITY SECRETARY
[CITY SEAL]
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION
OF THE CIT Y OF COPPELL, T EXAS
NOTICE IS HEREBY GIVEN that it is the intention of the City Council of the City of Coppell, Texas, to issue
interest bearing certificates of obligation of the City, in one or more series, for the purpose of paying all or a
portion of the City's contractual obligations to be incurred in connection with:
(i) constructing and improving streets and roads including related drainage, signalization, landscaping, lighting,
utility relocation and replacement, on street parking, bridges and signage;
(ii) constructing, imp r oving a nd equipping improvements to the Old Town Coppell public area, including
landscaping, parking, pavillion, playgrounds, restrooms, water fountains and storage facilities;
(iii) acquisition of land and interests in land for these projects; and
(iv) paying legal, fiscal, engineering and architectural fees in connection with these projects.
The City Council tenta tively proposes to adopt one or more ordinances authorizing the issuance of said
certificates of obligation at a meeting to commence at 7:30 p.m., on July 26, 2011, at the City Hall, 255
Parkway Boulevard, Coppell, Texas. The maximum amount of certificates of obligation indebtedness that may
be authorized to be sold on said date for such purposes described above is $9,100,000. The City proposes to
provide for the payment of such certificates of obligation from the levy and collection of ad valorem taxes in
the City a s pr ovided by la w, a nd fr om a limited pledge of sur plus r evenues of t he C it y's waterwor ks and sewer
system, remaining after payment of all operation and maintenance expenses thereof, and all debt ser vice,
reserve, and other requirements in connection with all of the City's revenue bonds or other obligations (now or
hereafter outstanding), which are payable from all or any part of the net revenues of the City's waterworks and
sewer system. The certificates of obligation are to be issued, and this notice is given, under and pursuant to
the provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271.
CIT Y OF COPPELL, TEXAS
AFFIDAVIT OF PUBLICATION
T HE ST AT E OF TEXAS §
COUNT Y OF DALLAS §
BEFORE ME, the undersigned authority, on this day personally appeared the person whose name is
subscribed below, who, being by me fir st duly sworn, upon oath deposed and said:
1. That this affiant is a duly authorized officer or employee of
, which is a newspaper of general circulation in the City of Coppell, Texas.
2. That said newspaper is a newspaper as defined by Section 2051.044, Texas Government Code, as
amended, and as such:
(1)devotes not less than 25 percent of its total column lineage to general interest items;
(2)is published at least once a week;
(3)is entered as second-class postal matter in the county where published; and
(4)has been published regularly and continuously for at least 12 months prior to publishing the
notice referenced below.
3. T hat attached hereto is a true, full and correct copy of NOT ICE OF INT ENT ION T O IS SUE
CERTIFICATES OF OBLIGATION OF THE CIT Y OF COPPELL, TEXAS which was published in said
newspaper on the following dates, to wit:
, 2011; and
, 2011.
Author ized Officer or Employee
SWORN TO AND SUBSCRIBED BEFORE ME, this the day of ,
2011.
Notary Public, State of Texas
[NOTARY SEAL]
Previously Summer 11 Summer 12 Summer 13
Cost Funded Remaining Issue Issue Issue
Streets Projects
Coppell Road (Sandy Lake to Cooper)
Design 200,000 200,000 0
Right of Way Acquisition 20,000 20,000 0
Geotechnical 35,000 35,000 0
Construction 1,900,000 2,145,000 245,000
S. Coppell Road (Bethel to Southwestern)
Design 165,000 165,000 0
Right of Way Acquisition 20,000 20,000 0
Geotechnical 35,000 35,000 0
Construction 1,250,000 1,535,000 285,000
Southwestern
Design 165,000 165,000 0
Right of Way Acquisition 20,000 20,000 0
Geotechnical 60,000 60,000 0
Construction 2,425,000 2,345,000 (80,000)
Bethel Road II (Freeport to Denton Tap)
Design 700,000 0 (700,000)
Right of Way Acquisition 140,000 100,000 (40,000)
Geotechnical 240,000 120,000 (120,000)
Construction 7,700,000 200,000 (7,500,000)4,925,000 3,075,000
Deforest Road (MacArthur to Deforest Court)
Design 250,000 250,000 0
Right of Way Acquisition 45,000 45,000 0
Geotechnical 45,000 45,000 0
Construction 2,485,000 1,775,000 (710,000)
Freeport (Sandy Lake to Ruby)
Design 130,000 130,000 0
Right of Way Acquisition 90,000 90,000 0
Geotechnical 45,000 45,000 0
Construction 3,400,000 1,200,000 (2,200,000)2,200,000
W. Sandy Lake (North Coppell to Denton Tap)
Design 545,000 545,000 0
Right of Way Acquisition 750,000 750,000 0
Geotechnical 135,000 135,000 0
Construction 9,370,000 98,000 (9,272,000)5,800,000 3,700,000
Old Town 3,000,000 0 (3,000,000)4,200,000
Street Projects 35,365,000 12,273,000 (23,092,000)14,925,000 8,975,000 0
City of Coppell
Proposed Bond Issuance
Previously Summer 11 Summer 12 Summer 13
Cost Funded Remaining Issue Issue Issue
City of Coppell
Proposed Bond Issuance
Drainage Projects 1,510,000 295,000 (1,215,000)1,215,000
Kaye Street - $240,000
Stream G-6 - $350,000
Meadows Subdivision - $350,000
Cottonwood Estates - $50,000
Other Projects $520,000
Total Proposted Bond Issue 36,875,000 12,568,000 (24,307,000)14,925,000 8,975,000 1,215,000
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
June 14, 2011
16
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD-227R3-TH-1, Bellacere Addition, a zoning change from
PD-227R-SF-12 (Planned Development-227 Revised-Single Family-12) to PD-227R3-TH-1 (Planned Development-227
Revision 3-Townhouse-1), to allow the construction of eight (8) single-family homes and two (2) common area lots on
1.863 acres of property located along the north side of Sandy Lake Road, approximately 150 feet east of Summer
Place Drive and authorizing the Mayor to sign.
(SEE PAGE TWO FOR P&Z AND COUNCIL ACTIONS)
@01 PD-227R3-TH-1, BA ORD-1 AR
AGENDA REQUEST
NARRATIVE
On May 10, 2011, Council approved this ZONING CHANGE (6-1).
On April 21, 2011, the Planning Commission denied this ZONING CHANGE (4-3).
Commissioners Haas, Frnka, Sangerhausen and Kittrell voted in favor of denial;
Commissioners Goodale, Tankersley and Duncan opposed.
On March 24, 2011, the Planning Commission opened and continued the public
hearing to the April 21, 2011, meeting (6-0). Commissioners Goodale, Tankersley,
Haas, Frnka, Duncan and Kittrell voting in favor. None opposed.
Staff recommends DENIAL.
1 TM 49542.2.52611
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP
OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY
GRANTING A CHANGE IN ZONING FROM PD-227R-SF-12 (PLANNED
DEVELOPMENT-227 REVISED-SINGLE FAMILY-12) TO PD-227R3-TH-
1 (PLANNED DEVELOPMENT-227 REVISION 3-TOWNHOUSE-1), TO
ALLOW THE CONSTRUCTION OF EIGHT (8) SINGLE-FAMILY
HOMES AND TWO (2) COMMON AREA LOTS ON 1.863 ACRES OF
PROPERTY LOCATED ALONG THE NORTH SIDE OF SANDY LAKE
ROAD, APPROXIMATELY 150 FEET EAST OF SUMMER PLACE
DRIVE, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT
“A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING
FOR THE APPROVAL OF THE ZONING EXHIBIT/SITE PLAN,
LANDSCAPING PLAN AND TREE SURVEY AND ELEVATIONS OF
SCREENING WALLS ATTACHED HERETO AS EXHIBITS “B”, “C” AND
“D”; PROVIDING FOR DEVELOPMENT REGULATIONS; PROVIDING
A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE
NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)
FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body
of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to
the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by
publication and otherwise, and after holding due hearings and affording a full and fair hearing to
all property owners generally, and to all persons interested and situated in the affected area and in
the vicinity thereof, the said governing body is of the opinion that Zoning Application No. PD-
227R3-TH-1 should be approved, and in the exercise of legislative discretion have concluded
that the Comprehensive Zoning Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as heretofore
amended, be and the same is hereby amended by granting a change in zoning from PD-227R-SF-
12 (Planned Development-227 Revised-Single Family-12) to PD-227R3-TH-1 (Planned
Development-227 Revision 3-Townhouse-1), to allow the construction of eight (8) single-
family homes and two (2) common area lots on 1.863 acres of property located along the north
2 TM 49542.2.52611
side of Sandy Lake Road, approximately 150 feet east of Summer Place Drive, for the property
described in Exhibit “A” attached hereto and made a part hereof for all purposes.
SECTION 2. That PD-227R3-TH-1 (Planned Development-227-Revision 3-
Townhouse- 1) is hereby approved subject to the following development regulations:
A. Use regulations.
A building or premise shall be used only for the following purposes:
1. Any use permitted in the "TH-1" district, as provided in the Code of
Ordinances, except as herein amended.
2. Home occupation, as defined in the Coppell Code of Ordinance.
B. Maximum height regulations.
The maximum height regulations will be 35 feet nor more than two and one-
half stories high, whichever is less.
C. Area regulations.
1. Minimum size of yards as shown on the Zoning Exhibit/Site Plan,
Exhibit “B” of this Ordinance, as provided herein:
(A) Front yard setbacks shall be a minimum of 25 feet, except a
minimum of 20 feet shall be provided on Lots 1 and 8.
(B) Side yard setbacks shall be a minimum of 6 feet.
(C) Rear yard setbacks shall be a minimum of 20 feet.
2. Minimum size of lot:
(A) Lot area shall be a minimum of 6,344 square feet, with a minimum
average of 7,472 square feet.
(B) Lot width shall be a minimum of 60 feet.
(C) Lot depth shall be a minimum of 100 feet, except Lots 5 and 6 shall
have a minimum lot depth of 96.87 feet with a minimum average
of 100 feet.
3. Minimum dwelling size: 2,000 square feet, exclusive of garages,
breezeways and porches.
4. Maximum lot coverage: 40 percent of the total lot area may be covered
by the combined area of the main buildings and accessory buildings.
3 TM 49542.2.52611
D. Parking/Driveway/Sidewalk regulations.
1. Two enclosed parking spaces shall be provided behind the front yard set
back line, there shall be no alley access.
2. Sidewalk shall be constructed on the west side of the street only.
E. Type of exterior construction.
1. At least 80 percent of the exterior walls of the first floor of all structures
shall be of masonry construction exclusive of doors, windows, and the area
above the top plate line.
2. Each story above the first floor of a straight wall structure shall be at least
80 percent masonry exclusive of doors, windows and the area above the top
plate line.
F. Tree Retribution.
1. A Tree Removal Permit shall be required prior to the removal of any trees.
G. Homeowners Association
1. Lot 1X, Lot 2X and eight foot high wooden perimeter fence to be
maintained by the homeowners association. Garbage can enclosures will be
included as part of the eight foot wooden perimeter fence structure to be
maintained by the homeowners association.
2. Homeowners Association documents shall be submitted, reviewed and
approved to the City in accordance with the Code of Ordinances.
3. At the time of final plat, a landscape maintenance easement shall be
provided in favor of the Homeowner Association to maintain all common
lots, landscaping and screening fence, as depicted and/or noted on Exhibits
B through D.
I. Park development fees
1. Park development fees in the amount of $1,285 per lot shall be assessed
prior to Final Plat filing.
SECTION 3. That the property shall be developed and used in accordance with the TH-
1 (Townhouse-1) development standards under the Coppell Zoning Ordinance, except as
amended in the development regulations provided herein and as indicated on the Zoning
Exhibit/Site Plan, Tree Survey/Landscaping Plan and Elevations of Screening Walls attached
4 TM 49542.2.52611
hereto as Exhibits “B”, “C” and “D”; and made a part hereof for all purposes, are hereby
approved.
SECTION 4. That the property shall be used only in the manner and for the purpose
provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore
amended, and as amended herein.
SECTION 5. That the development of the property herein shall be in accordance with
building regulations, zoning ordinances, and any applicable ordinances except as may be
specifically altered or amended herein.
SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in
conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other
provisions not in conflict with the provisions of this ordinance shall remain in full force and
effect.
SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section
of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not
affect the validity of this ordinance as a whole, or any part or provision thereof other than the part
so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the
Comprehensive Zoning Ordinance as a whole.
SECTION 8. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended,
in effect when the offense was committed and the former law is continued in effect for this
purpose.
SECTION 9. That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive
Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be
5 TM 49542.2.52611
punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense;
and each and every day such violation shall continue shall be deemed to constitute a separate
offense.
SECTION 10. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day
of ___________________, 2011.
APPROVED:
_____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb)
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
June 14, 2011
17
✔
ORDINANCE
Consider approval of an Ordinance for Case No. PD-209R4-C, TownOaks Centre, a zoning change from PD-209R-C
(Planned Development Revised-209-Commercial) to PD-209R4-C (Planned Development-209 Revision 4-Commercial),
to allow an increase in the allowable size of a proposed attached sign on property located at the southeast corner of
Sandy Lake Road and Denton Tap Road and authorizing the Mayor to sign.
On May 10, 2011, Council approved this ZONING CHANGE (6-1).
On April 21, 2011, the Planning Commission unanimously denied this
ZONING CHANGE (7-0), as submitted. Commissioners Goodale,
Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voted in
favor; none opposed.
Staff recommends DENIAL.
@02 PD209R4-C, TC ORD-1 AR
1 TM 49590.2.6111
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF
COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A
CHANGE IN ZONING FROM PD-209R-C (PLANNED DEVELOPMENT
REVISED-209-COMMERCIAL) TO PD-209R4-C (PLANNED
DEVELOPMENT-209 REVISION 4-COMMERCIAL), TO ALLOW AN
INCREASE IN THE ALLOWABLE SIZE OF A PROPOSED ATTACHED
SIGN ON THE WEST ELEVATION FOR SANDY LAKE DENTAL &
ORTHODONTICS ON 8.67 ACRES OF PROPERTY LOCATED AT THE
SOUTHEAST CORNER OF SANDY LAKE ROAD AND DENTON TAP ROAD
AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A”,
ATTACHED HERETO AND INCORPORATED HEREIN FOR ALL
PURPOSES; PROVIDING FOR THE APPROVAL OF THE SIGNS PROPOSED
FOR THE WEST AND NORTH ELEVATIONS ATTACHED HERETO AS
EXHIBITS “B” AND “C”; PROVIDING A REPEALING CLAUSE; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING
A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Planning and Zoning Commission and the governing body
of the City of Coppell, Texas, in compliance with the laws of the State of Texas and
pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given
requisite notices by publication and otherwise, and after holding due hearings and
affording a full and fair hearing to all property owners generally, and to all persons
interested and situated in the affected area and in the vicinity thereof, the said governing
body is of the opinion that Zoning Application No. PD-209R4-C should be approved, and
in the exercise of legislative discretion have concluded that the Comprehensive Zoning
Ordinance and Map should be amended.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of
Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as
2 TM 49590.2.6111
heretofore amended, be and the same is hereby amended to grant a change in zoning from
(Planned Development Revised-209-Commercial) to PD-209R4-C (Planned
Development-209 Revision 4-Commercial), to allow an increase in the allowable size
of a proposed attached sign on the west elevation for Sandy Lake Dental &
Orthodontics on 8.67 acres of property located at the southeast corner of Sandy Lake
Road and Denton Tap Road and being more particularly described in Exhibit “A”,
attached hereto and made a part hereof for all purposes.
SECTION 2. That the property shall be developed and used only in accordance
with the following amended development regulations, which are hereby approved:
A) Except as amended herein, the property shall be developed in accordance
with Ordinance 91500-A-497 that is incorporated herein as set forth in full
and hereby republished.
B) An 115.69 square foot sign for Sandy Lake Dental & Orthodontics shall
be permitted on the west elevation as indicated on Exhibit “B”
C) A 91.03 square foot sign for Sandy Lake Dental & Orthodontics shall be
permitted on the north elevation as indicated on Exhibit “C”.
SECTION 3. That the North and West building elevations with proposed signs,
attached hereto as Exhibits “B” and “C”, and made a part hereof for all purposes, are
hereby approved.
SECTION 4. That the above property shall be used only in the manner and for
the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell,
as heretofore amended and as amended herein.
3 TM 49590.2.6111
SECTION 5. That all provisions of the Ordinances of the City of Coppell,
Texas, in conflict with the provisions of this ordinance be, and the same are hereby,
repealed, and all other provisions not in conflict with the provisions of this ordinance
shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase
or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid,
the same shall not affect the validity of this ordinance as a whole, or any part or provision
thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall
not affect the validity of the Comprehensive Zoning Ordinance as a whole.
SECTION 7. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as
amended, in effect when the offense was committed and the former law is continued in
effect for this purpose.
SECTION 8. That any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended,
and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand
Dollars ($2,000.00) for each offense; and each and every day such violation shall
continue shall be deemed to constitute a separate offense.
SECTION 9. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide.
4 TM 49590.2.6111
DULY PASSED by the City Council of the City of Coppell, Texas, this the
_______ day of ___________________, 2011.
APPROVED:
_____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_____________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
AGENDA REQUEST FORM DATE: June 14, 2011
ITEM #: 18
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
DATE: June 14, 2011
ITEM #: 19
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover on the Metroplex Mayors’ Meeting.
B. Report by Councilmember Hinojosa-Flores on the Farmers Market
Farm to Table Dinner.
C. Report by Mayor Stover regarding the upcoming Fourth of July
Celebration and Fireworks.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM DATE: June 14, 2011
ITEM #: 20
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: June 14, 2011
ITEM #: 21
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: June 14, 2011
Department Submissions:
Items No. 10D, 10E, 16 and 17 were placed on the Agenda for the above-
referenced City Council meeting by the Planning Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Planning Department
Items No. 11, 12, and 13 were placed on the Agenda for the
above-referenced City Council meeting by the Engineering Department. I
have reviewed the Agenda Requests (and any backup if applicable) and
hereby submit these items to the City Council for consideration.
____________________
Engineering Department
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: June 14, 2011
Department Submissions:
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)