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BM 2011-06-21 PZ min061611 Page 1 of 8 MINUTES OF JUNE 16, 2011 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on Thursday, June 16, 2011, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: Gregory Frnka – Chairman Edmund Haas – Vice-Chairman Aaron Duncan Anna Kittrell Consuelo Rios-Tankersley Charles Sangerhausen Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; Graduate Engineer, Michael Garza; Deputy Fire Chief/Prevention, Tim Oates and Secretary, Juanita Miles. Commissioner Justin Goodale was not present. ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Frnka called the meeting to order. 3. Consider approval of the minutes for April 21, 2011. Vice-Chairman Haas made a motion to approve the minutes for April 21, 2011, as written. Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 4. Consider approval of the Northlake 635 Business Park (Coppell Commerce Center), Lot 1R2, Block D, Site Plan Amendment, to amend the existing site plan to incorporate an additional 3.2 acres to provide approximately 348 additional parking spaces to serve the existing development on 23.1 acres of property located along the west side of S. Belt Line Road, north of Lakeshore Drive, at the request of RREEF Industrial Texas II, TRS, LP, being represented by Clayton Strolle, P.E., Pacheco Koch Consulting Engineers. STAFF REP.: Gary Sieb ITEM # ITEM DESCRIPTION   min061611 Page 2 of 8 Presentation: Planning Director, Gary Sieb introduced this case to the Commission with exhibits. He stated that staff is recommending approval subject to two conditions, which he read into the record. Clayton Strolle, P.E., Pacheco Koch Consulting Engineers, 8350 N. Central Expwy., Ste. 1000, Dallas, Texas, was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff’s recommendation. Action: Vice-Chairman Haas made a motion to approve the Northlake 635 Business Park (Coppell Commerce Center), Lot 1R2, Block D, Site Plan Amendment, subject to the following conditions: 1. A tree removal permit will be required prior to start of construction. 2. When the future site develops, the storm drain system for this site shall be accommodated. Commissioner Kittrell seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of the Northlake 635 Business Park (Coppell Commerce Center), Lot 1R2, Block D, Replat, being a replat of Lot 1R and a portion of Lot 1R1 to incorporate approximately 3.2 acres of property to allow for additional parking on approximately 23.1 acres of property located along the west side of S. Belt Line Road, north of Lakeshore Drive, at the request of RREEF Industrial Texas II, TRS, LP, being represented by Clayton Strolle, P.E., Pacheco Koch Consulting Engineers. STAFF REP.: Gary Sieb Presentation: Planning Director, Gary Sieb introduced this case (related to the previous case) to the Commission with exhibits. He stated that staff is recommending approval subject to two conditions, which he read into the record. Clayton Strolle, P.E., Pacheco Koch Consulting Engineers, 8350 N. Central Expwy., Ste. 1000, Dallas, Texas, was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff’s recommendation. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the public hearing. Action: Vice Chairman Haas made a motion to approve the Northlake 635 Business Park (Coppell Commerce Center), Lot 1R2, Block D, Replat, subject to the following conditions: ITEM # ITEM DESCRIPTION   min061611  Page 3 of 8  1. A tree removal permit will be required prior to start of construction. 2. When the future site develops, the storm drain system for this site shall be accommodated. Commissioner Kittrell seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of Case No. PD-251-SF-12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12) to PD-251-SF-12 (Planned Development-251-Single Family-12), to allow the development of six (6) single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots on 2.8 acres of property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court, at the request of Brad Meyer, Contrast Development. STAFF REP.: Marcie Diamond Presentation: Assistant Planning Director, Marcie Diamond introduced this case to the Commission with exhibits and color board. She stated that staff is recommending approval subject to two conditions, which she read into the record. She mentioned 48 notices were mailed to property owners within 200 feet of this request, two returned in favor and none returned in opposition. Brad Meyer, Contrast Development, LLC, 300 E. John Carpenter Frwy., Ste. 940, Irving, Texas, was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff’s recommendations except for the screening wall material & design. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Tom Clark, 100 Trailwood Lane, Coppell, Texas, spoke in favor, with concerns about the screening wall design and material. Chairman Frnka closed the public hearing. Action: After some discussion, Commissioner Kittrell made a motion to approve Case No. PD-251-SF- 12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12) to PD-251-SF- 12 (Planned Development-251-Single Family-12), subject to the following conditions: 1. Redesign of the screening wall along Sandy Lake Road to be redbrick with columns and limiting stone materials to an entry feature at Trailwood Court. 2. Payment of Park Development fees in the amount of $1,285 per lot prior to the filing of the Final Plat. Commissioner Duncan seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. ITEM # ITEM DESCRIPTION   min061611 Page 4 of 8 7. Consider approval of the Rosebriar Estates, Preliminary Plat, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court, at the request of Brad Meyer, Contrast Development. STAFF REP.: Marcie Diamond Presentation: Assistant Planning Director, Marcie Diamond introduced this companion case to the Commission with exhibits. She stated that staff is recommending approval subject to one condition, which she read into the record. Brad Meyer, Contrast Development, LLC, 300 E. John Carpenter Frwy., Ste. 940, Irving, Texas, was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff’s recommendation. Action: Vice-Chairman Haas made a motion to approve the Rosebriar Estates, Preliminary Plat, subject to the following condition: 1. Correction of the details in Section A-A (proposed street/alley section). Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of Case No. PD-237R4-HC, QuikTrip, a zoning change request from PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial) to PD- 237R4-HC (Planned Development-237 Revision 4-Highway Commercial), to attach a revised Detail Site Plan, including revised building and canopy elevations, to allow a 5,700-square-foot convenience store with eight (8) gas pump islands on approximately 2.3 acres of land located at the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive, at the request of QuikTrip, being represented by J.D. Dudley. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and color board. He stated that staff is recommending approval subject to conditions which he read into the record. He mentioned four notices were mailed to property owners within 200 feet of this request, none returned in favor and none returned in opposition. JD Dudley, QuikTrip, 1120 N. Industrial Blvd., Euless, Texas, was present to represent this case before the Commission, to address any questions or comments and stated that he was not in agreement with all of staff’s recommendations, but would comply with most. He stated that he could not change the proposed awning material from metal to fabric or sunbrella material or remove the red back-plate from the attached signage. He could; however, remove the illumination from the back-plate. He also stated that he could reduce the proposed attached gas canopy signage to 14 square feet. ITEM # ITEM DESCRIPTION   min061611  Page 5 of 8  Mike Garza, Graduate Engineer – City of Coppell, 255 Parkway Blvd, Coppell, Texas, was present to address questions and comments from the Commission related to detention ponds. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the public hearing. Action: After some discussion, Commissioner Kittrell made a motion to approve Case No. PD-237R4- HC, QuikTrip, a zoning change request from PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial) to PD-237R4-HC (Planned Development-237 Revision 4- Highway Commercial), subject to an added condition #10 and the following revised conditions: 1. All landscape area/tree deficiencies shall be met onsite. Revise Site and Landscape Plans to reflect ten feet of perimeter landscaping onsite and include the required landscape screen along the north property line. 2. Include the total nonvehicular landscaping area in the landscaping calculation table. Resolve discrepancies between trees shown on plan and listed in Landscape Schedule. 3. Depict an overstory tree at the terminus of each parking row (one missing on northeast corner and one on the southwest corner of the site). 4. Revise the monument sign size to a maximum of six-feet high by ten-feet wide and externally illuminate. 5. Reduce the two gas canopy signs to 14 square feet each, as approved in the previous Planned Development. 6. Eliminate the illumination of the red striping on the three building canopies. 7. Eliminate the illumination of the red back plate on the attached building signage. 8. Revise the material of the dumpster gate from a plastic mesh to a solid metal product. 9. There will be additional comments during detailed engineering review. 10. Increase the proposed tree size of the four trees in the parking lot islands adjacent to the building from three-caliper inches to six-caliper inches. Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 9. Consider approval of the Lesley Retail Addition (QuikTrip), Lot 1, Block B, Final Plat, to establish a building site and provide required easements to allow a convenience store with eight (8) gas pump islands on approximately 2.3 acres of land located at the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive, at the request of QuikTrip, being represented by J.D. Dudley. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to two conditions, which he read into the record. ITEM # ITEM DESCRIPTION   min061611 Page 6 of 8 JD Dudley, QuikTrip, 1120 N. Industrial Blvd., Euless, Texas, was present to represent this case before the Commission, to address any questions and stated that he was in agreement with staff’s recommendation. Action: Vice-Chairman Haas made a motion to approve the Lesley Retail Addition (QuikTrip), Lot 1, Block B, Final Plat, subject to the following conditions: 1. Dedication of the off-site fire lane/mutual access easement is required by separate instrument and shall be recorded prior to or concurrently with the Final Plat. 2. There will be additional comments during detailed engineering review. Commissioner Duncan seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 10. PUBLIC HEARING: Consider approval of Case No. S-1253-C, Wynnpage Montessori Academy, a zoning change request from C (Commercial) to S-1253-C (Special Use Permit-1253-Commercial), to permit a 4,000-square-foot day care to be located within the existing building and a 1,650-square-foot outdoor play area, to be located at 255 S. Denton Tap, Suite 200, at the request of Mohammad Haque, being represented by Bob Schulte, Schulte & Associates. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He stated that staff is recommending approval with conditions which he read into the record. He mentioned 28 notices were mailed to property owners within 200 feet of this request, one returned in favor; three returned in opposition, all with concerns which were stated for the record. Mohammad Haque, Wynnpage Montessori Academy, 304 Leisure Lane, Coppell Texas, and Bob Schulte, Schulte & Associates, 318 W. Corporate Drive, Lewisville, Texas, were present to represent this case before the Commission to address any questions. They both stated that they were in agreement with staff’s recommendations. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve Case No. S-1253-C, Wynnpage Montessori Academy, a zoning change request from C (Commercial) to S-1253-C (Special Use Permit-1253-Commercial), subject to the following conditions: 1. The site shall be developed in accordance with the Site Plan, Floor Plan and Elevations. 2. The maximum number of students shall be limited to 95. ITEM # ITEM DESCRIPTION   min061611  Page 7 of 8  3. The Drop-off/Pick-up Schedule shall be strictly adhered to. 4. The note related to the prohibition of on-site events shall be revised to read “Wynnpage Montessori Academy will not have any on-site events,” and shall be strictly adhered to. 5. Revise the parking tabulations on the Site Plan for the Kumon learning center to indicate one parking space required per 200 square feet (one parking space per 300 square feet currently shown) and revise the total parking required for this user from six parking spaces to nine parking spaces. 6. On-street parking on Wynnpage Drive adjacent to this proposal will be prohibited, if warranted in the future. Vice-Chairman Haas seconded; motion carried (6-0), with Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 11A. Update on Council action for planning agenda items on May 10, 2011: A. Case No. PD-185R2-LI, Coppell Industrial Addition (Uline-Tradepoint), a zoning change request from PD-185R-LI to PD-185R2-LI, to amend the Detail Site Plan to allow revised parking, landscaping, elevations and signage for the existing building on property located at 980 Bethel Road. B. Case No. PD-240R3-HC, North Gateway Plaza, Lot 6, Block A, a final plat and a zoning change request from PD-240-HC to PD-240R3-HC, to establish various utility and fire lane easements to allow the development of a medical office located at 755 North Denton Tap Road. C. Case No. PD-227R3-TH-1, Bellacere Addition, a zoning change request from PD- 227R-SF-12 to PD-227R3-TH-1, to allow the construction of eight (8) single-family homes and two (2) common area lots on property located along the north side of Sandy Lake Road, approximately 150 feet east of Summer Place Drive. D. Case No. PD-209R4-C, TownOaks Centre, a zoning change request from PD- 209R-C to PD-209R4-C, to allow an increase in the allowable size of a proposed attached sign on property located at the southeast corner of Sandy Lake Road and Denton Tap Road. E. An Ordinance for Case No. PD-238R-HC, Coppell Office Village, a zoning change from PD-238-HC to PD-238R-HC, to allow a 40-square-foot internally illuminated glass monument sign with a stone base on property located at 225 East S.H. 121. F. An Ordinance for Case No. PD-250-H, Old Town Addition (Main Street), a zoning change from H to PD-250-H, to establish mixed use development on property located south of Bethel Road, north of Burns Road between Hammond and South Coppell Roads. 11B. Update on Council action for planning agenda items on June 14, 2011: A. An Ordinance for Case No. PD-227R3-TH-1, Bellacere Addition, a zoning change from PD-227R-SF-12 to PD-227R3-TH-1, to allow the construction of eight (8) single-family homes and two (2) common area lots on property located along the north side of Sandy Lake Road, approximately 150 feet east of Summer Place Drive. B. An Ordinance for Case No. PD-209R4-C, TownOaks Centre, a zoning change from PD-209R-C to PD-209R4-C, to allow an increase in the allowable size of a proposed attached sign on property located at the southeast corner of Sandy Lake Road and Denton Tap Road.