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BM 2011-06-01 EcDev COPPELL ECONOMIC DEVELOPMENT COMMITTEE June 1, 2011 MINUTES The Coppell Economic Development Committee met at 6:00 p.m. on Wednesday, June 1, 2011 at Coppell Town Center, 2nd Floor Conference Room, 255 Parkway Boulevard, Coppell, Texas 75019. The following were present: Bill Rohloff, Gary Roden, Don Carroll, Kenneth Luttmer, James Walker, Amanda O’Neal, Matt Hall, Christi Greene, City Manager Clay Phillips, Scarlett Hovland, and Mindi Hurley. Raj Akula also attended. Call to Order 1. Bill Rohloff called the meeting to order at 6:05 p.m. Approval of Minutes: March 2, 2011 2. It was moved by Gary Roden and seconded by Don Carroll that the minutes of May 11, 2011 meeting be approved. The motion passed unanimously. EXECUTIVE SESSION Convene Executive Session (Closed to Public) 3. A. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. Economic Development Prospects west of Belt Line Rd. and north of Interstate 635. Bill Rohloff convened into Executive Session at 6:09 p.m. as under the above-stated article and discussed Item 1. Rohloff recessed the Executive Session at 6:38 p.m. and opened the Regular Session. REGULAR SESSION (Open to Public) Incentive Discussion 4.  Mindi reviewed proposed business retention and new business incentives.  Discussion followed with the following suggestions: *Contact Coppell residential realtors regarding discount in realtor fees for employees of new businesses moving to Coppell that are relocating their residence to Coppell as well. *Business Personal Property incentives take into consideration: number of employees, size of lease space, and sales tax generation. *Provide information on incentives to landlord /brokers to share with potential tenants.  Discussion continued regarding amount of percentage offered for incentives. Strategic Plan Discussion 5.  Mindi advised that the committee was divided into three strategic plan sub-committees. The sub-committees will address business attraction, business retention, and redevelopment.  Members for the sub-committee are as follows: *Business Attraction: Adam Darowski, Christi Greene, Ken Luttmer, and Jim Walker. Ken Luttmer was assigned leader of the committee. *Business Retention: Don Carroll, Amanda O’Neal, Bill Rohloff, and Aaron Straach. Bill Rohloff will be the leader of the committee. *Redevelopment: David Apple, Matt Hall, Casey Klein, and Gary Roden. Gary Roden was assigned leader of the committee.  Mindi advised that each sub-committee is responsible for taking minutes. Mindi asked that the committee email the minutes to her prior to the next regularly scheduled Economic Development Committee meeting.  The sub-committees will meet five times. The first meeting agenda is Identify Goals. The second meeting agenda is Review/Discuss your goal and define; Identify broad outcomes that mean your goal was a success. The third meeting agenda is Review and prioritize the objectives; Identify challenges and opportunities for each objective. The fourth meeting agenda is Review and refine challenges and opportunities and identify if they are short term, long term or on-going challenges or opportunities; Brainstorm and develop actions with a clear definition of doable tasks. The fifth meeting agenda is Review and prioritize actions.  Mindi advised that the sub-committees will report back to the whole committee on the regular scheduled meeting dates.  Mindi asked that each sub-committee meet after the meeting. Future meetings can be scheduled whenever convenient for the sub-committee. Chamber Update 6.  Christi advised that the newly hired President Tony Moline began working for the chamber in May. He is very community focused.  The chamber hours of business have changed from 9 a.m. – 5 p.m. to 8 a.m. – 5 p.m. in order to meet the needs of business.  Planning has begun for the Taste of Coppell which is scheduled for early Fall.  A Chamber Task Force sub-committee sent proposed signage changes to City staff for review. School District Update 7.  New Tech High graduation is scheduled for Friday, June 3 at Irving Bible Church. Coppell High School graduation is scheduled for Sat., June 4 at the University of North Texas.  Brad Hunt, Coppell High School Principal accepted the position of assistant superintendent, while Mike Jasso, former Assistant Principal for Coppell High School, will assume the role of principal.  Newly elected Amy Dungan will join the CISD board. General Discussion and Update on Commercial and Industrial Projects 8.  Mindi provided a report showing available vacant space for industrial, office, retail and flex space. She will continue to update monthly.  Mindi reviewed projects under construction and businesses that are now open or opening soon.  Mindi advised the RFP for the two senior buildings will be advertised on Friday, June 10. The proposals will go to Council on July 26.  Mindi advised that the City Council retreat took place the weekend of May 20 and 21. The City staff retreat is scheduled for the week of June 6. Council goals will be discussed at a future meeting.  Mindi stated that the Denton Tap/Belt Line Intersection will begin reconstruction of the brick pavers with stamped concrete on or around June 6.  Mindi advised that City staff and City Council will be seeking citizens for a Citizens Summit. The first summit will be held on August 1. Topics of discussion will include the quarter-cent sales tax initiatives among other topics that will shape the community’s future. Mindi encouraged the committee to participate.  Mindi stated that the committee as a whole would not meet in July, however the sub-committees are encouraged to meet. With no further business to discuss, it was moved by James Walker and seconded by Matt Hall that the meeting adjourn. By unanimous vote, the meeting was adjourned at 7:45 p.m. The committee adjourned into the assigned sub-groups. Respectfully submitted, Scarlett Hovland Admin. Support Asst.