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CP 2011-08-09 NOTICE OF CITY COUNCIL MEETING AND AGENDA AUGUST 9, 2011 DOUG STOVER MARSHA TUNNELL, Place 4 Mayor Mayor Pro Tem TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5 BOB MAHALIK, Place 2 MARVIN FRANKLIN, Place 6 BRIANNA HINOJOSA-FLORES, Place 3 KAREN HUNT Place 7 CLAY PHILLIPS, City Manager MEETING TIME AND PLACE: Call to Order 5:30 p.m. Council Chambers (Open to the Public) Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public) Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public) Regular Session 7:30 p.m. Council Chambers (Open to the Public) Notice is hereby given that the City Council of the City of Coppell, Texas will meet in Regular Called Session on Tuesday, August 9, 2011, at 5:30 p.m. for Executive Session, Work Session will follow immediately thereafter, and Regular Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway Boulevard, Coppell, Texas. As authorized by Section 551.071(2) of the Texas Government Code, this meeting may be convened into closed Executive Session for the purpose of seeking confidential legal advice from the City Attorney on any agenda item listed herein. The City of Coppell reserves the right to reconvene, recess or realign the Work Session or called Executive Session or order of business at any time prior to adjournment. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION 1. Call to order. ag080911 Page 1 of 6 ITEM # ITEM DESCRIPTION EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney and Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Seek legal advice from the City Attorney concerning the settlement and land purchase agreements with the Billingsleys at Northlake. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding land located south of Bethel Road and east of S. Coppell Road. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion regarding Police Department Alarm Fee Permits. B. Overview of RCC Consultants Public Safety Communication Consolidation Report. C. Discussion regarding Planning Department Application Fees. D. Discussion of Agenda Items. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. 6. Pledge of Allegiance. 7. Citizens' Appearances. CONSENT AGENDA 8. Consider approval of the following consent agenda items: A. Consider approval of minutes: July 26, 2011. B. Consider approval of an Ordinance for Case No. PD-237R4-HC, QuikTrip, a zoning change from PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial) to PD-237R4-HC (Planned Development-237 Revision 4-Highway Commercial), to ag080911 Page 2 of 6 ITEM # ITEM DESCRIPTION attach a revised Detail Site Plan, including revised building and canopy elevations, to allow a 5,700-square-foot convenience store with eight (8) gas pump islands on approximately 2.3 acres of land located at the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive and authorizing the Mayor to sign. C. Consider approval of a 12-month extension to September 8, 2012 for the Carter Addition PH III, Replat/Final Plat, being a replat of Lot 1, Block 1 of the Carter Addition and a final plat of the remaining unplatted property to subdivide 20.28 acres of property into 24 single-family residential lots and two (2) common area lots located at 441 Carter Drive. D. Consider approval of the annual review of the written Investment Policy of the City of Coppell as provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code. E. Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances by amending Chapter 2, Article 2-3, Keep Coppell Beautiful Board, by amending Section 2-3-2 by providing for the appointment of two (2) Alternates to said board; providing a repealing clause; providing a severability clause; and providing for an effective date. F. Consider approval of accepting the resignation of Shannon Wentz from Keep Coppell Beautiful and recommending Richard Kelley to fill the vacancy. END OF CONSENT 9. PUBLIC HEARING: To receive public comment concerning the proposed 2011-2012 Budget for the Coppell Crime Control and Prevention District. 10. To approve the proposed 2011-2012 Budget for the Coppell Crime Control and Prevention District. 11. Consider approval of the certification of the 2011 anticipated collection rate for the period of July 1, 2011 through June 30, 2012, and the amount of excess debt collections during the period of July 1, 2010 through June 30, 2011. 12. PUBLIC HEARING: Consider approval of Case No. PD-251-SF-12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12) to PD-251-SF-12 (Planned Development-251-Single Family-12), to allow the development of six (6) ag080911 Page 3 of 6 ITEM # ITEM DESCRIPTION single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots on 2.8 acres of property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court. 13. Consider approval of the Rosebriar Estates, Preliminary Plat, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court. 14. Consider authorizing the Planning and Zoning Commission to be the Municipal Authority for the approval of the Final Plat for Rosebriar Estates, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court. 15. PUBLIC HEARING: Consider approval of the Bellacere Addition, Replat, to replat 1.96 acres of property into eight (8) single-family lots and two (2) common area lots located along the north side of Sandy Lake Road, approximately 150 feet east of Summer Place Drive. 16. Consider approval of the Royal Oaks, Final Plat, to subdivide 5.16 acres of property into 22 single-family lots on property located on the south side of Sandy Lake Road between Heartz Road and London Way. 17. PUBLIC HEARING: Consider approval of the Vaughan Addition, Lot 1R2, Block 1, Replat, being a replat of Lot 1R, Block 1, of the Vaughan Addition, to reduce the size of the lot from 1.2 acres to 0.3 acres, to allow the replatting of the 0.9 acres into Old Coppell Estates Addition, Lots 4R2 & 5R2, Block 1, on property located at 412 Bethel Road. 18. PUBLIC HEARING: Consider approval of the Old Coppell Estates Addition, Lots 4R2 & 5R2, Block 1, Replat, being a replat of a portion of the Old Coppell Estates Addition, to incorporate approximately 0.9 acres of Lot 1R, Block 1 of the Vaughn Addition into Lots 4R & 5R, Block 1, Old Coppell Estates Addition, containing a total of approximately 1.4 acres of property, located west of Hearthstone Drive and north of W. Bethel Road, properties known as 357 & 361 Hearthstone Lane. 19. Consider approval of an Ordinance of the City of Coppell, Texas, ordering a Special Election to be held on November 8, 2011 to consider the ag080911 Page 4 of 6 ITEM # ITEM DESCRIPTION continuation and adoption of one-fourth of one percent sales and use tax to provide revenue for maintenance and repair of municipal streets; and, to consider the continuation and the adoption of one-fourth of one percent sales and use tax for crime reduction programs for a ten (10) year period; providing for the publication and posting of notice; authorizing the City Manager to execute an Election Agreement and Election Services Contract with Dallas County Elections Department; and providing an effective date. Un decreto del municipio de la ciudad de Coppell, Texas en el cual se convoca una elección especial a llevarse a cabo el 8 de Noviembre del 2011 con el fin de someterse la continuidad y adopción de una cuarta parte del uno por ciento recaudado por el impuesto sobre ventas y uso, para contemplarse dicho ingreso como un recurso económico para el mantenimiento y reparación de las calles municipales; y a someterse la continuidad y adopción de una cuarta parte del uno por ciento recaudado por el impuesto sobre ventas y uso, para los programas de disminución de la criminalidad durante un plazo de diez (10) años, contemplándose la publicación y exhibición de la notificación; autorizándole al regente de la cuidad a ejecutar un convenio electoral y el contrato de servicios de notificación al electorado, con el departamento electoral del condado de Dallas; y contemplarse una fecha en la cual entrará en vigor. 20. City Manager's Report. A. Project Update and Future Agendas. 21. Mayor and Council Reports. A. Report by Mayor Stover regarding the Summer Music Series in August. 22. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. 23. Necessary action resulting from Executive Session. Adjournment. ____________________________________ Douglas N. Stover, Mayor ag080911 Page 5 of 6 ITEM # ITEM DESCRIPTION CERTIFICATE I certify that the above Notice of Meeting was posted on the bulletin board at the City Hall of the City of Coppell, Texas on this 5th day of August, 2011, at __________________. ____________________________________ Christel Pettinos, City Secretary DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS, COUNCIL PACKETS. PUBLIC NOTICES STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals make requests for these services forty-eight (48) hours ahead of the scheduled program, service and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). ag080911 Page 6 of 6 KEY TO COUNCIL GOALS ICONS COPPELL VISION 2030 Sustainable City Government • Excellent City Services with high level of Customer Satisfaction • “Green” City Operations and Facilities • Excellent and Well-maintained City Infrastructure and Facilities • Top Quality City Workforce • Financial Resources to Support City Services Business Prosperity • Retention and Attraction of Businesses that generate revenues for the City • Major Retail and Top Quality Business Office Park along I-635 and SH 121 • Old Coppell as a Small Town Village • Community Commercial Centers • House Offices and Home-Based Businesses Community Wellness and Enrichment • Community Gathering Places • Recreation Programs and Services for all Generations • Expand Cultural Arts Amenities and Opportunities • Residents’ Wellness and Longevity • Community Education Programs and Support of Top Quality Schools • Multi-Use Trail Systems Connecting the City Sense of Community • Residents and Businesses Engaging and Contributing to the Coppell Community • Strong Community Events and Festivals • New Residents Welcome and Involved • Effective Community Partnerships • Future Civic Community Leaders’ Development Special Place to Live • Quality Housing for Family Generations • Beautiful Green City • Revitalizing Neighborhoods • Mobility within Coppell • Easy Access to Dallas-Fort Worth Regions AGENDA REQUEST FORM DATE: August 9, 2011 ITEM #: ES-2 EXECUTIVE SESSION A. Section 551.071, Texas Government Code - Consultation with City Attorney and Section 551.072 – Deliberation regarding Real Property. 1. Seek legal advice from the City Attorney concerning the settlement and land purchase agreements with the Billingsleys at Northlake. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding land located south of Bethel Road and east of S. Coppell Road. Agenda Request Form - Revised 02/04 Document Name: %exsessn AGENDA REQUEST FORM DATE: August 9, 2011 ITEM #: ES-3 WORK SESSION 3. Convene Work Session A. Discussion regarding Police Department Alarm Fee Permits. B. Overview of RCC Consultants Public Safety Communication Consolidation Report. C. Discussion regarding Planning Department Application Fees. D. Discussion of Agenda Items. Agenda Request Form - Revised 02/07 %wksessn Date: August 4, 2011 To: Mayor and City Council From: Mac Tristan, Chief of Police Reference: Review of Alarm Fee Structure Background: The City of Coppell has not changed its alarm permit fees in several years. Currently the City’s residential alarm fee is $20 for the initial permit and a $10 annual renewal fee. The City’s commercial alarm fee is also $20 for the initial alarm permit and a $10 annual renewal fee. We contacted 31 cities in Dallas, Denton, and Tarrant counties and obtained their current alarm fee structure. Coppell is currently among the lowest in alarm fees. Residential alarms in other cities ranged from one at $5 annual in one city to several cities at $50 per year. The residential renewal fees were similar amounts. Commercial alarms ranged from $5 a year to $100 a year. The commercial annual renewals were similar amounts. Six of the cities had reduced or no fees for senior citizens. The average for residential alarm permit was around $35 initially with a $35 annual renewal. The average commercial alarm permit was around $50 initially with a $50 annual renewal fee. I have attached a copy of the survey for your review. Staff Recommendation: It is our recommendation to increase our fees to $35 initially with a $35 annual renewal for residential alarms and $50 initial with a $50 annual renewal fee for commercial alarms. DFW Alarm Fees (Residential / Commercial) ** All fees shown are annual fees unless otherwise specified City New Permit Fee Renewal Fee Allen Residential:$50 same Commercial:$50 same Arlington Residential:$50 same Free if over 65 yoa Commercial:$50 same Bedford Residential:$50 same Commercial:$100 same Burleson Residential:$50 same Commercial:$100 same Dallas Residential:$50 same Commercial:$100 same Fort Worth Res:$50 same Commercial:$50 same Irving Residential:$50 same $10 if over 65 yoa Commercial:$50 same N/A Garland Residential:$100 / every 2 yrs same $85/every 2 yrs if over 65 yoa Commercial:$200 / every 2 yrs same N/A Lewisville Residenital:$50 same Commercial:$50 same Plano Residential:$50 same Commercial:$100 same McKinney Residential:$50 same Commercial:$100 same Keller Residential:$50 / Lifetime N/A Commercial:$50 / Lifetime N/A Flower Mound Res:$35 same Free if over 65 yoa Commercial:$50 same Free if over 65 yoa Grand Prairie Res:$30 same Commercial:$50 same Frisco Residential:$35 same Commercial:$35 same Highland Village Res:$30 same Commercial:$30 same Hurst Residential:$25 same Commercial:$75 same Richardson Res:$30 same Commercial:$50 same Southlake Residential:$35 same Commercial:$50 same Farmers Branch Res:$30 same Commercial:$30 same Haltom City Res:$25 same Commercial:$50 same Carrollton Residential:$30 $15 Commercial:$35 $20 Colleyville Residential:$25 same Commercial:$25 same Corinth Residential:$25 same Commercial:$25 same Grapevine Residential:$25 same Commercial:$25 same N. Richland Hills Res:$20 $10 $10 if over 65 yoa Commercial:$50 $20 N/A Coppell Residential:$20 $10 Commercial:$20 $10 Mesquite Residential:$20 / every 2 yrs same Commercial:$20 / every 2 yrs same The Colony Res:$20 same Commercial:$20 same Addison Residential:$0 same Commercial:$25 same Denton Residential:$5 same Commercial:$5 same Page 1 of 2 DATE: August 3, 2011 TO: Mayor and City Council FROM: Gary Sieb, Director of Planning RE: Proposed revisions to Master Fee Schedule as they relate to Chapter 12, Coppell Code of Ordinances Revisions are noted in Double Underlined, Bold, Italic Type of application Fee Zoning (rezoning and Planned Development Districts) $500 + $25/ac $500 + $100/ac when adjacent to residential (SF, TH and 2F9) development Amendment to Planned Development Districts – 2 lots or less (residential only) $150 Concept Plan Delete this fee Detail Site Plan • Non-Res & MF $400 + $25 per acre Administrative Approval of Minor Site Amendment $250 Special Use Permits $500 + $25 per acre $500 + $100/ac when adjacent to residential (SF, TH and 2F9) development Preliminary Plat • Residential • Non-Res & MF • $500 + $20/lot • $500 + $35 per/ac Final Plat • Residential • Non-Res • MF • Estate District • $100 + 4/lot • $100 + $35 per/ac • $100 + $3/unit • Delete this fee Replat • Residential • Non-Res • MF • $100 + $25/lot • $100 + $35 per/ac • $100 + $35 per/ac Page 2 of 2 Type of application Fee Amending and Minor Plat (Admin Approval) • Residential • Non-Res & MF • $250 • $250 Minor Plat • Residential • Non-Res & MF • $100 + $4/lot • $500 + $35 per/ac Master Plan Amendment $300 Please feel free to contact me or Marcie Diamond if you have any questions. Attachment “A” Fee Study Recommendations – Table of existing and proposed fees and the rationale for each revision. Attachment “B” Fee Comparison – Compares Coppell fees to the Cities of Flower Mound, Southlake, Irving and Grapevine FEE STUDY RECOMMENDATIONS - July 2011 ATTACHMENT ‘A’ Type of application Existing Proposed Revisions Rationale Zoning (rezoning and Planned Development Districts) $500 + $10/ac $150 PD amendment two lots or less (residential only) $500 + $25/ac $500 + $100/ac when adjacent to residential (SF, TH and 2F9) development Anticipate in-fill and redevelopment 30 acres or less, not large scale rezoning Redevelopment/infill development projects tend to be most controversial, require more notification, analysis and staff time when abutting residential development. Concept Plan $100; No charge w/Zoning Delete this fee Never used, all Concept Plan are submitted w/PD Zoning Detail Site Plan • Non-Res • MF $400 $400 + $25 per acre The larger the site plan the more analysis required Admin. Approval $250 $250 No change Special Use Permits $400 + $5 per/ac $500 + $25 per acre $500 + $100/ac when adjacent to residential (SF, TH and 2F9) development Uses permitted by SUP require more review and conditions (auto-related, hotels, day cares, restaurants w/drive thru etc.) Redevelopment/infill development projects tend to be most controversial, require more notification, analysis and staff time when abutting residential development. Preliminary Plat • Residential • Non-Res & MF • $100 + 4/lot • $100 + $35 per/ac • $500 + $20/lot • $500 + $35 per/ac Most of the discussion, negotiations and analysis and revisions occur at the preliminary plat stage, once the final plat is submitted, it is generally ministerial. Final Plat • Residential • Non-Res • MF • Estate District • $500 + $20/lot • $100 + $35 per/ac • $100 + $3/unit • $30 per/ac • $100 + 4/lot • $100 + $35 per/ac • $100 + $3/unit • delete Final plat approval is generally ministerial. Estate District fee to be deleted, only one property in the city with this zoning, and it is platted and developed. Replat • Residential • Non-Res • MF • $100 + $5/lot • $100 + $35 per/ac • $100 + $35 per/ac • $100 + $25/lot • $100 + $35 per/ac • $100 + $35 per/ac Residential replat requires notification sent to property owners within 200 feet within the original subdivision. Amending and Minor Plat (Admin Approval) • Residential • Non-Res & MF • $100 + $4/lot • $250 • $250 • $250 Provides a standard fee for residential and non-residential Administrative Approval. Minor Plat • Residential • Non-Res & MF • $100 + $4/lot • $100 + $35 per/ac • $100 + $4/lot • $500 + $35 per/ac Typical non-residential development occurs on one lot, which has never been platted. A Minor Plat combines the requirements of Preliminary and Final Plat Master Plan Amendment No Fee $300 A detail site plan and/or rezoning request will be required to accompany this request. A new Application Form will be required, the applicant will need to provide a rationale for amending the Comp. Plan. Fee Comparison - March 2011 ATTACHMENT “B” Page 1 of 2 Type of application COPPELL Flower Mound1 Southlake Irving Grapevine Zoning (rezoning and Planned Development Districts) $500 + $10/ac $150 PD amendment one lot – residential only Zoning – Non PD 0-5 ac’s $500 + $25/acre 5-20 ac’s $750 + $25/acre 20-50 ac’s $1000 + $20/acre 50 + ac’s $1250 + $15/acre PD’s - SF 0-5 ac’s $700 + $25/acre 5-20 ac’s $950 + $25/acre 20-50 ac’s $1200 + $20/acre 50 + ac’s $1450 + $15/acre PD’s Non Res and MF 0-5 ac’s $1000 + $25/acre 5-20 ac’s $1250 + $25/acre 20-50 ac’s $1500 + $20/acre 50 + ac’s $1750 + $15/acre Zoning Only - $200+10/ac Zoning with Concept Plan/Site Plan/PD - $400+10/ac 0-1.99 ac’s $500-600 2-4.99 ac’s $600-800 5-29.99 ac’s $800-$950 30-99.99 ac’s $1,400-$1,600 100 ac’s or greater 2,450-2,950 $500.00 for first acre +$25.00 for each additional acre Detail Site Plan • Non-Res • MF $400 • $500 + $25/ac • $500 + $10 per/unit $300 + $10/acre 0-1.99 ac’s $500 2-4.99 ac’s $600 5-29.99 ac’s $800 30-99.99 ac’s $1,400 100 ac’s or greater 2,450-2,950 $250.00 for first acre +$12.50 for each additional acre Admin. Approval $250 $50 Special Use Permit $400 + $5 per/ac 0 to 5 ac’s $700 + $25/acre 5 to 20 ac’s $950 + $25/acre 20 to 50 ac’s $1200 + $20/acre 50 + acres $1450 + $15/acre $300 Thru the site plan process $500.00 for first acre +$25.00 for each additional acre 1 All applications in Flower Mound which require public notification an additional $80 for Legal Notices + Property Owner Notice Fees ($2.50 per notice mailed) Fee Comparison - March 2011 ATTACHMENT “B” Page 2 of 2 Type of application COPPELL Flower Mound1 Southlake Irving Grapevine Prel. Plat • Residential • Non-Res & MF • $100 + 4/lot • $100 + $35 per/ac DEVE. PLAN(?) • $500 + $10/lot • $500 + $20 per/ac • $300 + $20/lot • $300 + $20/ac. $400+ $5/acre • $100+$5/lot • $100+$25/acre Final Plat • Residential • Non-Res • MF • $500 + $20/lot • $100 + $35 per/ac • $100 + $3/unit • $500 + $15/lot • $500 + $20/lot • $400 + $30/lot • $400 + $30/acre $400+ $5/acre • $200+$5/lot • $200+$25/acre Replat • Residential • Non-Res • MF • $500 + $5/lot • $100 + $35 per/ac • $100 + $35 per/ac $350 + $20/lot $400 + $30/lot $400 + $30/acre $400+ $5/lot • $300+$5/lot • $300+$25/acre Amending and Minor Plat (Admin Approval) • Residential • Non-Res & MF • $100 + $4/lot • $250 One lot plat $250 $300 $200 Minor Plat • Residential • Non-Res & MF • $100 + $4/lot • $250 Amended Plat • $250 + $10/lot • $300 + $20/acre One lot plat $250 Master Plan Amendment No Fee 0 to 5 ac’s $750 + $25/acre 5 to 20 ac’s $1000 + $25/acre 20 to 50 ac’s $1250 + $20/acre 50 + ac’s $1500 + $15/acre $300 per request No fee AGENDA REQUEST FORM CITIZENS' APPEARANCES ORDINANCE NO. 2001-964 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City Council Meetings," be, and the same is hereby, amended to read as follows: "ARTICLE 1-10 RULES, TIMES AND PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS ". . . 1-10-6.2.1 CITIZENS APPEARANCE Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers, and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting. Each speaker must state his or her name and address of residence. Presentations by individuals during the "Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor, individual, group or corporation (Charter Article 3, Section 3.12). Agenda Request Form - Revised 09/02 Document Name: %citapp.doc WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary August 9, 2011 8/A ✔ PROCEDURAL Consider approval of minutes: July 26, 2011 Minutes of the City Council meeting held on July 26, 2011. Staff recommends approval. %minutes MINUTES OF JULY 26, 2011 The City Council of the City of Coppell met in Regular Called Session on Tuesday, July 26, 2011, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. The following members were present: Doug Stover, Mayor (absent) Marsha Tunnell, Mayor Pro Tem Tim Brancheau, Councilmember Bob Mahalik, Councilmember Brianna Hinojosa-Flores, Councilmember (absent) Marsha Tunnell, Councilmember Billy Faught, Councilmember Marvin Franklin, Councilmember (late arrival) Karen Hunt, Councilmember Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. 1. Call to order. Mayor Pro Tem Tunnell called the meeting to order, determined that a quorum was present and convened into Executive Session. Councilmember Franklin arrived prior to convening Executive Session. Mayor Douglas N. Stover participated by telephone conference on agenda items 2(A – C) and 3(A - E). EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney and Section 551.072 – Deliberation regarding Real Property. 1. Seek legal advice from the City Attorney concerning the settlement and land purchase agreements with the Billingsleys at Northlake. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding land located north of Bethel Road and east of S. Coppell Road. cm072611 Page 1 of 10 2. Discussion regarding land located south of Bethel Road and west of S. Coppell Road. C. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. Economic Development prospects north of Bethel Road and west of Freeport Parkway. Mayor Pro Tem Tunnell convened into Executive Session at 5:39 p.m. Mayor Pro Tem Tunnell recessed the Executive Session at 6:32 p.m. and opened the Work Session. WORK SESSION (Open to the Public) 3. Convene Work Session A. Discussion concerning potential construction issues on Deforest Road. B. Discussion regarding Council Goals. C. Discussion regarding Citizens’ Summit. D. Discussion regarding Municipal Elections. E. Discussion of Agenda Items. Mayor Pro Tem Tunnell adjourned Work Session and opened the Regular Session. REGULAR SESSION (Open to the Public) 4. Convene Regular Session. 5. Invocation. Chaplain Steve Calvert led those present in the Invocation. 6. Pledge of Allegiance. Coppell Fire Department Color Guard posted the flags and led those present in the Pledge of Allegiance. cm072611 Page 2 of 10 7. Recognize citizens graduating from the Coppell Citizens’ Fire Academy Class #1. Presentation: Kevin Richardson, Fire Chief, made a presentation to Council and recognized the 1st graduating class of the Coppell Citizen’s Fire Academy. Former Fire Chief and graduate, Richard Lee, made a presentation to Chief Richardson for the department’s work with the Fire Academy. 8. Report by Economic Development Committee. Bill Rohloff, Chair, gave the board’s semi-annual report. 9. Citizens' Appearances 1) Bill Sundermann, 712 Parkway Blvd., President Elect of the Friends of Coppell Nature Park, gave an update to Council on fundraising opportunities for the Coppell Nature Park. 10. Consider approval of the minutes for July 12, 2011. Action: Councilmember Franklin moved to approve the minutes for July 12, 2011. Councilmember Hunt seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. 11. Consider approval of the review of the written Debt Policy of the City of Coppell. Presentation: Jennifer Miller, Director of Finance, made a presentation to the Council. cm072611 Page 3 of 10 Action: Councilmember Faught moved to approve a review of the written Debt Policy of the City of Coppell. Councilmember Hunt seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. 12. Consider approval of an Ordinance authorizing the issuance and sale of City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2011 in the approximate amount of $8,915,000, levying an ad valorem tax and making provisions for the security thereof; approving the official statement; providing an effective date; enacting other provisions relating to the subject and authorizing the Mayor Pro Tem to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to the Council and introduced Boyd London to address the Council. Action: Councilmember Hunt moved to approve Ordinance No. 2011-1281 authorizing the issuance and sale of City of Coppell, Texas, Combination Tax and Limited Surplus Revenue Certificates of Obligation, Series 2011 in the approximate amount of $8,915,000, levying an ad valorem tax and making provisions for the security thereof; approving the official statement; providing an effective date; enacting other provisions relating to the subject and authorizing the Mayor Pro Tem to sign. Councilmember Franklin seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. 13. Consider approval of an Ordinance authorizing the issuance and sale of City of Coppell, Texas, General Obligation Refunding and Improvement Bonds, Series 2011, in the approximate amount of $13,950,000, levying an annual ad valorem tax for payment of said bonds; approving the official statement; calling outstanding obligations for redemption; cm072611 Page 4 of 10 providing an effective date; enacting other provisions relating to the subject and authorizing the Mayor Pro Tem to sign. Presentation: Jennifer Miller, Director of Finance, made a presentation to the Council. Action: Councilmember Brancheau moved to approve Ordinance No. 2011-1282 authorizing the issuance and sale of City of Coppell, Texas, General Obligation Refunding and Improvement Bonds, Series 2011, in the approximate amount of $13,950,000, levying an annual ad valorem tax for payment of said bonds; approving the official statement; calling outstanding obligations for redemption; providing an effective date; enacting other provisions relating to the subject and authorizing the Mayor Pro Tem to sign. Councilmember Faught seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. 14. Consider approval of an Engineering Services contract with Teague Nall and Perkins in the amount of $78,500.00 for the Alex Drive canal rehabilitation; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute necessary documents. Presentation: Ken Griffin, Director of Engineering, made a presentation to the Council. Action: Councilmember Brancheau moved to approve an Engineering Services contract with Teague Nall and Perkins in the amount of $78,500.00 for the Alex Drive canal rehabilitation; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute necessary documents. Councilmember Franklin seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. cm072611 Page 5 of 10 15. Consider approval of an ordinance amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to provide for no parking zones on Willow Lane, Shadydale Lane, and Oak Trail; and authorizing the Mayor Pro Tem to sign any necessary documents. Presentation: Ken Griffin, Director of Engineering, made a presentation to the Council. Action: Councilmember Franklin moved to approve an ordinance carrying Ordinance No. 2011-1283 amending Article 8-3 Parking, Section 8-3-1(A) of the Code of Ordinances for the City of Coppell to provide for no parking zones on Willow Lane, Shadydale Lane, and Oak Trail; and authorizing the Mayor Pro Tem to sign any necessary documents. Councilmember Mahalik seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. 16. Consider approval of an addendum to the current Administrative Services Agreement for the third party administrative services with UMR, Inc. in the amount of $142,086.72 and authorizing the City Manager to sign all necessary documents. Presentation: Vivyon Bowman, Director of Human Resources, made a presentation to the Council. Action: Councilmember Mahalik moved to approve an addendum to the current Administrative Services Agreement for the third party administrative services with UMR, Inc. in the amount of $142,086.72 and authorizing the City Manager to sign all necessary documents. Councilmember Hunt seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. cm072611 Page 6 of 10 17. Consider approval of awarding a Request for Proposal (RFP) #0105 for the procurement of medical stop loss insurance to ING in the amount of $265,059.00 and authorizing to City Manager to sign all necessary documents. Presentation: Vivyon Bowman, Director of Human Resources, made a presentation to the Council. Action: Councilmember Hunt moved to approve awarding a Request for Proposal (RFP) #0105 for the procurement of medical stop loss insurance to ING in the amount of $265,059.00 and authorizing to City Manager to sign all necessary documents. Councilmember Franklin seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. 18. Consider approval of a resolution authorizing the Mayor and/or City Manager to execute the appropriate funding to the Community Development Block Grant Funds Agreement with Dallas County, Texas, for fiscal years 2012, 2013 and 2014. Presentation: Clay Phillips, City Manager, made a presentation to the Council. Action: Councilmember Hunt moved to approve Resolution No. 2011-0726.1 authorizing the Mayor and/or City Manager to execute the appropriate funding to the Community Development Block Grant Funds Agreement with Dallas County, Texas, for fiscal years 2012, 2013 and 2014. Councilmember Faught seconded the motion; the motion carried 6-0 with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik, Faught, Franklin and Hunt voting in favor of the motion. cm072611 Page 7 of 10 19. City Manager's Report. A. Project Update and Future Agendas. A. City Manager Clay Phillips reminded everyone of the final Budget Workshop on July 28th. Mr. Phillips also reminded citizens that the Citizen’s Summit is being to be held on August 1st. 20. Mayor and Council Reports. A. Report by Mayor Stover regarding the Summer Music Series in August. A. Mayor Pro Tem Tunnell reported that the Summer Music Series will be on each Friday night in August at Town Center Plaza from 8-10 p.m. 21. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. Nothing to report. 22. Council Committee Reports. A. Carrollton/Farmers Branch ISD/Lewisville ISD – Tunnell. B. Coppell ISD – Mahalik and Hinojosa-Flores. C. Coppell Seniors – Brancheau and Faught. D. Dallas Regional Mobility Coalition –Hunt. E. International Council for Local Environmental Initiatives (ICLEI) – Brancheau. F. Metrocrest Hospital Authority – Tunnell. G. Metrocrest Medical Foundation – Mahalik. H. Metrocrest Medical Services – Hinojosa-Flores. I. Metrocrest Social Services – Franklin. J. North Texas Council of Governments – Tunnell. K. North Texas Commission – Hunt. L. Senior Adult Services – Franklin. A. Mayor Pro Tem Tunnell reported that the first day of classes for Carrollton/Farmers Branch ISD will be August 22nd. Pre-K will begin on August 29th. There will be new start times for all schools, cm072611 Page 8 of 10 please check their website. Lewisville ISD had a record number of National Merit Scholarship Finalist this year. It had the highest in the history of the ISD. Spring Break was moved to March 12th – 16th due to the STAAR accountability testing. B. Councilmember Mahalik reported that Mike Jasso is the new principal at Coppell High School. The new director for New Tech High School is Deana Harrell. New coaching changes are Nicole Collins as the new girl’s varsity basketball coach and Kendall Clark is the new varsity boy’s baseball coach. Schedule pickup is August 8th. Fish Camp is August 11th. The first day of school is August 22nd. C. Nothing to report. D. Councilmember Hunt reported that the executive group from the Dallas Regional Mobility Group toured the Burlington Northern Santa Fe Network Operations Center in Fort Worth and their museum. E. Nothing to report. F. Nothing to report. G. Nothing to report. H. Nothing to report. I. Nothing to report. J. Nothing to report. K. Councilmember Hunt reported that the 40th Annual Member’s Luncheon is scheduled for September 28th. L. Councilmember Franklin reported that Senior Adult Services golf tournament was won by the team of Greg Garcia, Mike Garza, Brad Reid, and Councilmember Franklin. At this time, Mayor Pro Tem Tunnell reconvened into Executive Session. EXECUTIVE SESSION (Closed to the Public) 2. Convene Executive Session A. Section 551.071, Texas Government Code - Consultation with City Attorney and Section 551.072 – Deliberation regarding Real Property. 1. Seek legal advice from the City Attorney concerning the settlement and land purchase agreements with the Billingsleys at Northlake. B. Section 551.072, Texas Government Code - Deliberation regarding Real Property. 1. Discussion regarding land located north of Bethel Road and east of S. Coppell Road. cm072611 Page 9 of 10 2. Discussion regarding land located south of Bethel Road and west of S. Coppell Road. C. Section 551.087, Texas Government Code – Economic Development Negotiations. 1. Economic Development prospects north of Bethel Road and west of Freeport Parkway. Mayor Pro Tem Tunnell reconvened into Executive Session at 8:46 p.m. Mayor Pro Tem Tunnell adjourned the Executive Session at 9:32 p.m. and opened the Regular Session. 23. Necessary action resulting from Executive Session. Nothing to report. Adjournment. There being no further business to come before the City Council, the meeting was adjourned. ____________________________________ Marsha Tunnell, Mayor Pro Tem ATTEST: ____________________________________ Christel Pettinos, City Secretary cm072611 Page 10 of 10 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 8/B ✔ ORDINANCE Consider approval of an Ordinance for Case No. PD-237R4-HC, QuikTrip, a zoning change from PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial) to PD-237R4-HC (Planned Development-237 Revision 4-Highway Commercial), to attach a revised Detail Site Plan, including revised building and canopy elevations, to allow a 5,700-square-foot convenience store with eight (8) gas pump islands on approximately 2.3 acres of land located at the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive and authorizing the Mayor to sign. On July 12, 2011, City Council unanimously approved this ZONING CHANGE (6-0). On June 16, 2011, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0). Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @PD-237R4-HC, QT ORD-1 AR (con) 1 TM 50465.2.72811 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE AND MAP OF THE CITY OF COPPELL, TEXAS, AS HERETOFORE AMENDED, BY GRANTING A CHANGE IN ZONING FROM PD- 237R3-HC (PLANNED DEVELOPMENT-237 REVISION 3- HIGHWAY COMMERCIAL) TO PD-237R4-HC (PLANNED DEVELOPMENT-237 REVISION 4-HIGHWAY COMMERCIAL), TO ATTACH A REVISED DETAIL SITE PLAN, INCLUDING REVISED BUILDING AND CANOPY ELEVATIONS, TO ALLOW A 5,700- SQUARE-FOOT CONVENIENCE STORE WITH EIGHT (8) GAS PUMP ISLANDS ON APPROXIMATELY 2.3 ACRES OF LAND LOCATED AT THE NORTHEAST CORNER OF S. BELT LINE ROAD AND THE PROPOSED EXTENSION OF DIVIDEND DRIVE, AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT “A” ATTACHED HERETO AND INCORPORATED HEREIN; PROVIDING FOR THE APPROVAL OF THE SITE PLAN, LANDSCAPE PLAN/TREE SURVEY, BUILDING AND GAS CANOPY ELEVATIONS, FLOOR PLAN AND MONUMENT SIGN EXHIBIT ATTACHED HERETO AS EXHIBITS “B”, “C”, “D”, “E” AND “F”, RESPECTIVELY; PROVIDING DEVELOPMENT REGULATIONS; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Planning and Zoning Commission and the governing body of the City of Coppell, Texas, in compliance with the laws of the State of Texas and pursuant to the Comprehensive Zoning Ordinance of the City of Coppell, have given requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally, and to all persons interested and situated in the affected area and in the vicinity thereof, the said governing body is of the opinion that Zoning Application No PD-237R4-HC should be approved, and in the exercise of legislative discretion have concluded that the Comprehensive Zoning Ordinance and Map should be amended. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance and Map of the City of Coppell, Texas, duly passed by the governing body of the City of Coppell, Texas, as 2 TM 50465.2.72811 heretofore amended, be and the same is hereby amended to grant a change in zoning from PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial) to PD- 237R4-HC (Planned Development-237 Revision 4-Highway Commercial), to attach a revised Detail Site Plan, including revised building and canopy elevations, to allow a 5,700-square-foot convenience store with eight (8) gas pump islands on approximately 2.3 acres of land located at the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive, and being more particularly described in Exhibit “A” attached hereto and made a part hereof for all purposes, subject to the development regulations. SECTION 2. That PD-237R4-HC is hereby approved subject to the following development regulations: A) The development of said structure and use of the site as a convenience store and gasoline service station (without automobile repairs, storage or dismantling of motor vehicles) shall be in accordance with depictions, notes and legends on the Site Plan, Landscape Plan/Tree Survey, Building and Gas Canopy Elevations, Floor Plan and Monument Sign Elevations, as set forth in Section 3 of this ordinance. B) Hours of operation shall be a maximum of 24 hours a day, seven days a week. C) Two internally illuminated can signs, each no larger than 14-square-foot shall be allowed on the canopy as depicted on Exhibits “D-3” and “D-4”, Canopy Elevations. D) The attached signage on the convenience store shall be mounted on the west elevation and comply with the Zoning Ordinance, except a red non- 3 TM 50465.2.72811 illuminated aluminum back plate shall be permitted as indicated on Exhibit “D-1” and “D-2”, Building Elevations. E) Canopy lighting shall be fully recessed so that no light fixture extends or is otherwise visible underneath the horizontal plane of the canopy as viewed from the adjacent public right-of-way. F) A one-foot berm, as measured from natural grade, with a three-foot hedge row shall be installed and maintained along the frontages of South Belt Line Road [Western Frontage] and future Dividend Drive [Southern], as depicted on Exhibit C. G) More than fifty percent (50%) of the required parking is allowed to be located in the front of the building on the western portion of the site. H) All perimeter landscape area shall comply with Exhibit “C”, Landscape Plan/Tree Survey. I) Red painted metal awnings shall be allowed as depicted on Exhibit “D-1” and “D-2”, Building Elevations, (north, south and western elevations). J) The externally illuminated monument sign, located on the southwestern portion of the site as depicted in Exhibit B, size shall be no greater than six feet, four inches (6’4”) in height by ten feet (10’) in width, as indicated on Exhibit “F”, Monument Sign Elevations. K) All exterior construction shall be in accordance with the provisions of Chapter 12, Article 22, Section 12-22-5, as amended, Coppell Code of Ordinances, except exterior wall surfaces shall consist of three (3) permitted tones, colors and the amount of the surface coverage as set forth 4 TM 50465.2.72811 in Exhibit D. Another color, other than a base color, shall be permitted on greater than five percent of the surface area of each façade and two accent colors, each greater than one percent of the surface area of any one facade shall be permitted, as depicted on Exhibits “D1-D4”. For purposes of construction and interpretation of this ordinance, wall surfaces include eaves, gables and parapets, but exclude roofs, awnings, or signs. SECTION 3. That the Site Plan, Landscape Plan/Tree Survey, Building and Gas Canopy Elevations, Floor Plan and Monument Sign Elevations attached hereto as Exhibits “B”, “C”, “D”, “E” and “F”, and the notes contained therein, are made a part hereof for all purposes and are hereby approved. SECTION 4. That the above property shall be used only in the manner and for the purpose provided for by the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and as amended herein. SECTION 5. That the development of the property herein shall be in accordance with building regulations, zoning ordinances, and any applicable ordinances except as may be specifically altered or amended herein. SECTION 6. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 7. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof 5 TM 50465.2.72811 other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 8. An offense committed before the effective date of this ordinance is governed by prior law and the provisions of the Comprehensive Zoning Ordinance, as amended, in effect when the offense was committed and the former law is continued in effect for this purpose. SECTION 9. That any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Coppell, as heretofore amended, and upon conviction shall be punished by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense; and each and every day such violation shall continue shall be deemed to constitute a separate offense. SECTION 10. That this ordinance shall take effect immediately from and after its passage and the publication of its caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2011 APPROVED: _____________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _____________________________________ CHRISTEL PETTINOS , CITY SECRETARY APPROVED AS TO FORM: _________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb [reviewed only]) LEGAL DESCRIPTION EXHIBIT ‘A’ Being all that certain lot, parcel or tract of land situated in the J.L. Whitman Survey, Abstract No. 1521 in the City of Coppell, Dallas, County, Texas and being a portion of the same tract of land conveyed to Hackbelt 27 Partners, L.P., a Texas limited partnership by Deed Recorded in Volume 2003167, Page 12149, Deed Records, Dallas County, Texas, and being more particularly described as follows: Commencing at a 1/2 inch iron rod found for corner, and being in the East line of S. Beltline Road (a 120 foot right-of-way), and the most Northern Southwest corner of said Hackbelt 27 Partners, L.P. tract; Thence North 00 Degrees 02 Minutes 27 Seconds East, along the East line of said S. Beltline Road, a distance of 1532.33 feet to a 1/2 inch iron rod set with yellow cap stamped C.B.G. Surveying, and being the most Northern corner of the Intersection of the East line of said S. Beltline Road and the North line of Dividend Drive (a 90 foot right-of- way), as recorded in Document No. 200900100537, Official Public Records, Dallas County, Texas, and being the Point of Beginning; Thence North 00 Degrees 02 Minutes 27 Seconds East, continuing along the East line of said S. Beltline Road, a distance of 303.17 feet to a 1/2 inch iron rod set with yellow cap stamped C.B.G. Surveying, and being in the most Northern South line of the remainder of said Hackbelt 27 Partners, L.P. tract; Thence South 89 Degrees 57 Minutes 33 Seconds East, along the most Northern South line of said Hackbelt 27 Partners, L.P. tract, a distance of 315.15 feet to a 1/2 inch iron rod set with yellow cap stamped C.B.G. Surveying; Thence South 00 Degrees 02 Minutes 27 Seconds West, along the most Eastern West line of the remainder of said Hackbelt 27 Partners, L.P. tract, a distance of 303.17 feet to a 1/2 inch iron rod set with yellow cap stamped C.B.G. Surveying, and being in the North line of said Dividend Drive; Thence North 89 Degrees 57 Minutes 33 Seconds West, along the North line of said Dividend Drive, a distance of 300.15 feet to a 1/2 inch iron rod set with yellow cap stamped C.B.G. Surveying, and being the beginning of a corner clip of the Intersection of the East line of said S. Beltline Road and the North line of said Dividend Drive; Thence North 44 Degrees 57 Minutes 33 Seconds West, along the North line of said corner clip a distance of 21.21 feet to the point of beginning and containing 100,158 square feet or 2.29 acres of land. 6 ( 1 : 1 ( S. BELTLINE ROAD120' R.O.W.6 (21.21'6 : ASHEET TITLE:SHEET NUMBER:DIVISION:DESIGNED BY:1 COPYRIGHT, 2009 QUIKTRIP CORPORATION DESIGN PATENTSQUIKTRIP PLANS ARE THE EXCLUSIVE PROPERTY OF QUIKTRIPCORPORATION, TULSA, OKLAHOMA. THESE PLANS ARE PROTECTED IN THEIRENTIRETY BY DOMESTIC AND INTERNATIONAL COPYRIGHT AND PATENTSTATUTES ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION,DISTRIBUTION OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN.ORIGINAL ISSUE DATE:PROTOTYPE:VERSION:PROJECT NO.:DRAWN BY:REVIEWED BY:REV DATE DESCRIPTIONBC DEFGHJKLMNPQABCDEFGHJKLMNPQ234567891011121314151234567891011121314150969 S. BELT LINE ROAD & DIVIDEND ROAD COPPELL, TX 08-663.2105/14/10 P-67 (05/01/11)DALLAS001CMAKKEWARL.B.J. FREEWAYHackberry DrHorizon WayW. Royal LnRegent BlvdRegent BlvdL.B.J. FREEWAYS. Belt Line Rd North LakeNorth LakeLOCATION MAPSCALE: NTSAPDDividend DrLI201002040SITESITE PLAN 6 ( 1 : 1 ( DIVIDEND DRIVES. BELTLINE ROAD120' R.O.W.6 (21.21'6 : Q.T. AREA100,160 S.F2.30 AC.ASHEET TITLE:SHEET NUMBER:DIVISION:DESIGNED BY:1 COPYRIGHT, 2009 QUIKTRIP CORPORATION DESIGN PATENTSQUIKTRIP PLANS ARE THE EXCLUSIVE PROPERTY OF QUIKTRIPCORPORATION, TULSA, OKLAHOMA. THESE PLANS ARE PROTECTED IN THEIRENTIRETY BY DOMESTIC AND INTERNATIONAL COPYRIGHT AND PATENTSTATUTES ANY UNAUTHORIZED USE, REPRODUCTION, PUBLICATION,DISTRIBUTION OR SALE IN WHOLE OR IN PART, IS STRICTLY FORBIDDEN.ORIGINAL ISSUE DATE:PROTOTYPE:VERSION:PROJECT NO.:DRAWN BY:REVIEWED BY:REV DATE DESCRIPTIONBC DEFGHJKLMNPQABCDEFGHJKLMNPQ234567891011121314151234567891011121314150969 S. BELT LINE ROAD & DIVIDEND ROAD COPPELL, TX 08-663.2105/14/10 P-67 (05/01/11)DALLAS001CMAKKEWAR201002040PHONE (972) 335-0889 FRISCO, TEXAS 75035 11914 WISHING WELL CT.LANDSCAPE PLAN K:\Projects\Div 08 Dallas\0969\3D\dwg\969 Building Elevations - 0969BEL00-11 - Black Rundle.dwg, 8.5x11, 6/24/2011 2:37:22 PM, conley K:\Projects\Div 08 Dallas\0969\3D\dwg\969 Building Elevations - 0969BEL00-11 - CAD - Black Rundle.dwg, 8.5x11, 6/24/2011 2:55:15 PM, conley K:\Projects\Div 08 Dallas\0969\3D\dwg\969 - GEN III - DS8 - 0969GEL00-09 - CAD.dwg, 8.5x11, 7/8/2011 12:51:41 PM, conley K:\Projects\Div 08 Dallas\0969\3D\dwg\969 - GEN III - DS8 - 0969GEL00-09.dwg, 8.5x11, 7/8/2011 12:51:00 PM, conley STORE NUMBER:4705 S. 129th E. Ave - Tulsa, OK 74134-7008P.O. Box 3475 - Tulsa, OK 74101-3475p:918.615.77001 A 2 3 4 5 6 B C E F G H J K L M N 1 2 3 4 5 6 D SERIAL NUMBER: SCALE:TYPEFACEINSIDE CANENTIRE SIGNSQUARE FOOTAGESPECIFICATIONS:K:\Projects\Div 08 Dallas\0969\Signage\969 - MH10-2P24SF - BRICK.dwg - I_#00 Jun 27, 2011 - 11:27am - conleyMonument SignBrick Encased - MH10-2P24SF4/25/111/4" = 1'-0" MH10-2P24SF 9691019 60Externally IlluminatedLOGO Flat Solar grade, Clear Lexan Face, .177 thickness, painted on 2nd surface to match 3M Cardinal Red Translucent #3632-53, Akzo Nobel, no embossment. Pricer Flat Solar grade, Clear Lexan Face, .177 thickness, painted on 2nd surface, Akzo Noble Black, manual Font Numerals, Clear Helvetica Condensed font. Product Panels, Lexan, Clear text area, painted 2nd surface Akzo Nobel Opaque Black, Diesel Product Panel painted 2nd surface to match PMS 7481C Translucent Green, Akzo Noble. LOGO Cabinet/Pricer Cabinet/Base Cabinets, Aluminum construction, Externally illuminated with GE Tetra PowerStrip DS65/GE PS24 Power Supplies. LOGO Cabinet painted Akzo Noble, QT Red SIGN9141 Low Gloss. Pricer Cabinet painted Akzo Noble Black Low Gloss. Accent Trim section painted 1st surface Akzo Noble Silver-Low Gloss. Break Metal painted 1st surface Akzo Noble Black-Low Gloss. Base and Surround are Brick construction using Interstate Brick Midnight Black Atlas. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 8/C ✔ PRESENTATION Consider approval of a 12-month extension to September 8, 2012 for the Carter Addition PH III, Replat/Final Plat, being a replat of Lot 1, Block 1 of the Carter Addition and a final plat of the remaining unplatted property to subdivide 20.28 acres of property into 24 single-family residential lots and two (2) common area lots located at 441 Carter Drive. Please see the attached letter J. Casey Ross, P.E. dated July 20, 2011, requesting a 12-month extension. If Council were to approve this request, this plat would expire September 8, 2012. On March 8, 2011, Council unanimously approved this REPLAT/FINAL PLAT (6-0). On February 17, 2011, the Planning Commission unanimously approved this REPLAT/FINAL PLAT (7-0). Staff recommends APPROVAL. @CA PH III, RPFP (EXT)-1 AR (con) WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance August 9, 2011 8/D ✔ PROCEDURAL Consider approval of the annual review of the written Investment Policy of the City of Coppell as provided by the Public Funds Investment Act, Chapter 2256, Texas Government Code. As required by the Public Funds Investment Act, the Investment Policy must be reviewed on an annual basis. Staff has reviewed the policy and recommends no changes at this time. Furthermore, our investment policy has been reviewed by the Government Treasurers' Organization of Texas Review Committee to ensure it meets the requirements of the Texas Public Funds Investment Act. Our investment policy originally received the Certificate of Distinction Award on July 10, 2001, and has subsequently been recertified on a biannual basis. The current Certification of Investment Policy is effective for a two-year period ending December 31, 2011. The GTOT has indicated our policy meets the criteria set forth in the investment policy review checklist, and is an excellent example of a comprehensive written investment policy. Staff recommends approval. $InvestmentPolicy=1AR(Consent) Government Treasurersy Organization of Texas Certification of lnvestment Policy Presented to City of CoppeGG for developing an investment policy that meets the requirements of the Public Funds lnvestment Act and the standards for prudent public investing established by the Government Treasurers' Organization of Texas. Government Treasurers' 0rganizaGon of Texas President lnvestment Policy Review Committee Chairperson For the two-year period ending December 31, 201 1 1 INTRODUCTION The purpose of this document is to set forth specific investment policy and strategy guidelines for the City of Coppell in order to achieve the goals of safety, liquidity, yield, and public trust for all investment activity. The City Council of the City of Coppell shall review its investment strategies and policy not less than annually. This policy serves to satisfy the statutory requirement of Chapter 2256, Texas Government Code as amended, to define, adopt and review a formal investment strategy and policy. INVESTMENT STRATEGY The City of Coppell maintains portfolios utilizing four specific investment strategy considerations designed to address the unique characteristics of the fund groups represented in the portfolios: A. Investment strategies for operating funds and commingled pools containing operating funds have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. The secondary objective is to create a portfolio structure which will experience minimal volatility during economic cycles. This may be accomplished by purchasing high quality, short-to- medium-term securities which will complement each other in a laddered or barbell maturity structure. The dollar weighted average maturity of 365 days or less will be calculated using the stated final maturity date of each security. B. Investment strategies for debt service funds shall have as the primary objective the assurance of investment liquidity adequate to cover the debt service obligation on the required payment date. Securities purchased shall not have a stated final maturity date that exceeds the debt service payment date. C. Investment strategies for debt service reserve funds shall have as the primary objective the ability to generate a dependable revenue stream to the appropriate debt service fund from securities with a low degree of volatility. Securities should be of high quality and, except as may be required by the bond ordinance specific to an individual issue, of short to intermediate-term maturities. Volatility shall be further controlled through maturity and quality range, without paying premium, if at all possible. Such securities will tend to hold their value during economic cycles. D. Investment strategies for special projects or special purpose fund portfolios will have as their primary objective to assure that anticipated cash flows are matched with adequate investment liquidity. These portfolios should include at least 10% in highly liquid securities to allow for flexibility and unanticipated project outlays. The stated final maturity dates of securities held should not exceed the estimated project completion date. 2 INVESTMENT POLICY I. SCOPE This investment policy applies to all financial assets of the City of Coppell. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include: * General Fund * Special Revenue Funds * Debt Service Funds * Capital Projects Funds * Proprietary Funds * Trust and Agency Funds * Component Units II. OBJECTIVES The City of Coppell shall manage and invest its cash with four objectives, listed in order of priority: Safety, Liquidity, Yield, and Public Trust. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with State and Local law. The City shall maintain a comprehensive cash management program that includes collection of accounts receivable, vendor payment in accordance with invoice terms, and prudent investment of available cash. Cash management is defined as the process of managing monies in order to insure maximum cash availability and maximum yield on short-term investment of pooled idle cash. Safety The primary objective of the City's investment activity is the preservation of capital in the overall portfolio. Each investment transaction shall be conducted in a manner to avoid capital losses, whether they are from securities default or erosion of market value. Liquidity The City's investment portfolio shall be structured such that the City is able to meet all obligations in a timely manner. This shall be achieved by matching investment maturities with forecasted cash flow requirements and by investing in securities with active secondary markets. 3 Yield The City's cash management portfolio shall be designed with the objective of regularly exceeding the average rate of return on three-month U.S. Treasury Bills. The investment program shall seek to augment returns above this threshold consistent with risk limitations identified herein and prudent investment polices. Public Trust All participants in the City's investment process shall seek to act responsibly as custodians of the public trust. Investment officials shall avoid any transaction that might impair public confidence in the City's ability to govern effectively. III. RESPONSIBILITY AND CONTROL Investment Committee An Investment Committee, consisting of the City Manager, Deputy City Manager, the Director of Finance, and Assistant Director of Finance, shall meet at least quarterly to determine operational strategies and to monitor results. The Investment Committee shall include in its deliberation such topics as: performance reports, economic outlook, portfolio diversification, maturity structure, potential risk to the City's funds, authorized brokers and dealers, annually adopt the qualified bidders list, and the target rate of return on the investment portfolio. Delegation of Authority and Training Authority to manage the City's investment program is derived from a resolution of the City Council. The Director of Finance, the Assistant Finance Director and the Chief Accountant are designated as the investment officers of the City and are responsible for investment decisions and activities. The Director of Finance shall establish written procedures for the operation of the investment program, consistent with this investment policy. The investment officers shall attend at least one ten (10) hour training session from an independent source approved by the governing body relating to the officer's responsibility under the Act within 12 months after assuming duties. Additionally, once every two years, ten (10) hours of instruction must be obtained from an independent source. Sources of authorized independent training are those sponsored by:  Government Finance Officers Association (G.F.O.A.)  Government Finance Officers Association of Texas (G.F.O.A.T.)  Government Treasurers Organization of Texas (G.T.O.T.)  University of North Texas - Center for Public Management  Texas Tech - Center for Professional Development 4 Internal Controls The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation costs and benefits require estimates and judgements by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points: A. Control of collusion. B. Separation of transaction authority from accounting and record keeping. C. Custodial safekeeping. D. Avoidance of physical delivery securities. E. Clear delegation of authority to subordinate staff members. F. Written confirmation for telephone (voice) transactions for investments and wire transfers. G. Development of a wire transfer agreement with the depository bank or third party custodian. Prudence The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule, which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: A. The investment of all funds, or funds under the City's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment. B. Whether the investment decision was consistent with the written investment policy of the City. The investment officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, providing that these deviations are reported immediately and that appropriate action is taken to control adverse developments. 5 Ethics and Conflicts of Interest City staff involved in the investment process shall refrain from personal business activity that could conflict with the proper execution of the investment program, or which could impair the ability to make impartial investment decisions. City staff shall disclose to the City Manager any material financial interests in financial institutions that conduct business with the City and they shall further disclose positions that could be related to the performance of the City's portfolio. City staff shall subordinate their personal financial transactions to those of the City, particularly with regard to timing of purchases and sales. An investment officer of the City who has a personal business relationship with an organization seeking to sell an investment to the City shall file a statement disclosing that personal business interest. An investment officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that relationship. A statement required under this subsection must be filed with the Texas Ethics Commission and the governing body of the entity. IV. REPORTING Quarterly Reporting The Director of Finance shall submit a signed quarterly investment report that summarizes current market conditions, economic developments and anticipated investment conditions. The report shall summarize investment strategies employed in the most recent quarter, and describe the portfolio in terms of investment securities, maturities, risk characteristics, and shall explain the total investment return for the quarter. Annual Report Within 90 days of the end of the fiscal year, the Director of Finance shall present an annual report on the investment program and investment activity. This report may be presented along with the Comprehensive Annual Financial Report to the City Manager and City Council. Methods The quarterly investment report shall include a succinct management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. This management summary will be prepared in a manner that will allow the City to ascertain whether investment activities during the reporting period have conformed to the investment policy. The reports shall be formally reviewed at least annually by an independent auditor, if investments are other than those offered by the City's depository. The portfolio shall be marked to market monthly. The market value of the securities is to be provided by the City's depository or by a third party valuation service. 6 The report will be provided to the City Manager and City Council. The report will include the following: A. A listing of individual securities (investment position) held at the end of the reporting period. B. Unrealized gains or losses resulting from appreciation or depreciation by listing the beginning and ending book and market value of securities for the period. C. Additions and changes to the market value during the period. D. Average weighted yield to maturity of portfolio on entity investments as compared to applicable benchmark. E. Listing of investment by maturity date. F. The percentage of the total portfolio each type of investment represents. G. Statement of compliance of the City's investment portfolio with State Law and the investment strategy and policy approved by the City Council. H. Prepared and signed by the investment officers. I. Fully accrued interest for the period. J. States account or fund for each investment. V. INVESTMENT PORTFOLIO The City shall pursue an active versus a passive portfolio management philosophy. That is, securities may be sold before they mature if market conditions present an opportunity for the City to benefit from the trade. The investment officer will routinely monitor the contents of the portfolio, the available markets, and the relative value of competing instruments, and will adjust the portfolio accordingly. Investments Assets of the City of Coppell may be invested in the following instruments; provided, however, that at no time shall assets of the City be invested in any instrument or security not authorized for investment under the Act, as the Act may from time to time be amended. I. Authorized A. Obligations of the United States of America, its agencies and instrumentalities. B. Direct obligations of the State of Texas or its agencies and instrumentalities. C. Other obligations, the principal of and interest on which are unconditionally guaranteed by the State of Texas or United States of America. 7 D. Obligations of the State, agencies thereof, Counties, Cities, and other political subdivisions of any state having been rated as investment quality by a nationally recognized investment rating firm, and having received a rating of not less than "A" or its equivalent. E. Certificates of Deposit of state and national banks with a branch in Texas, guaranteed or insured by the Federal Deposit Insurance or its successor or secured by obligations described in A through D above, which are intended to include all direct agency or instrumentality issued mortgage backed securities rated AAA by a nationally recognized rating agency and that have a market value of not less than the principal amount of the certificates. F. Fully collateralized direct repurchase agreements with a defined termination date secured by obligations of the United States or its agencies and instrumentalities. These shall be pledged to the City of Coppell, held in the City’s name, and deposited at the time the investment is made with the City or with a third party selected and approved by the City. Repurchase agreements must be purchased through a primary government securities dealer, as defined by the Federal Reserve, or a bank domiciled in Texas. A Master Repurchase Agreement must be signed by the bank\dealer prior to investment in a repurchase agreement. All repurchase agreement transactions will be on a delivery versus payment basis. Securities received for repurchase agreements must have a market value greater than or equal to 105 percent at the time funds are disbursed. G. Local government investment pools that have been authorized by the governing body by rule, ordinance or resolution. The investment pool must maintain a rating no lower than AAA or AAA-M by at least one nationally recognized rating service. Investment in such pools shall be limited to 50% of the City’s entire portfolio, with no more than 25% of the entire portfolio invested in any one authorized pool. H. No-load money market mutual funds that are registered and regulated by the Securities and Exchange Commission, that has a dollar weighted average stated maturity of 90 days or fewer and includes in its investment objectives the maintenance of a stable net asset value of $1 for each share. I. No-load mutual funds that are registered with the Securities and Exchange Commission, having an average weighted maturity of less than two years and is invested or secured in obligations described in A through D above. The fund must maintain a rating of AAA, or its equivalent by at least one nationally recognized rating firm. The fund must conform to the requirements relating to the eligibility of investment pools. Investments in mutual funds shall be limited to 10% of the City's monthly fund balance, excluding bond proceeds and reserves and other funds held for debt service. 8 II. Not Authorized The City's authorized investments options are more restrictive than those allowed by State law. State law specifically prohibits investment in the following investment securities. A. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage backed security collateral and pays no principal. B. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest. C. Collateralized mortgage obligations that have a stated final maturity date of greater than 10 years. D. Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. Holding Period The City of Coppell intends to match the holding periods of investment funds with liquidity needs of the City. In no case will the average maturity of investments of the City's operating funds exceed one year. The maximum final stated maturity of any investment shall not exceed five years. Investments in all funds shall be managed in such a way that the market price losses resulting from interest rate volatility would be offset by coupon income and current income received from the volume of the portfolio during a twelve month period. Risk and Diversification The City of Coppell recognizes that investment risks can result from issuer defaults, market price changes or various technical complications leading to temporary illiquidity. Risk is controlled through portfolio diversification which shall be achieved by the following general guidelines; A. Risk of issuer default is controlled by limiting investments to those instruments allowed by the Act, which are described herein. B. Risk of market price changes shall be controlled by avoiding over- concentration of assets in a specific maturity sector, limitation of average maturity of operating funds investments to one year, and avoidance of over- concentration of assets in specific instruments other than U.S. Treasury Securities and insured or Collateralized Certificates of Deposits. C. Risk of illiquidity due to technical complications shall be controlled by the selection of securities dealers as described herein. D. All prudent measures will be taken to liquidate an investment that is downgraded to less than our minimum stated required rating. 9 VI. SELECTION OF BANKS AND DEALERS Depository At least every five (5) years a Depository shall be selected through the City's banking services procurement process, which shall include a formal request for proposal (RFP). In selecting a depository, the credit worthiness of institutions shall be considered, and the Director of Finance shall conduct a comprehensive review of prospective depositories credit characteristics and financial history. Certificates of Deposit Banks seeking to establish eligibility for the City's competitive certificate of deposit purchase program shall submit for review annual financial statements, evidence of federal insurance and other information as required by the Director of Finance. Qualified Representatives Investment officials shall not knowingly conduct business with any firm with whom public entities have sustained losses on investments. All qualified representatives shall provide the City with references from Public entities they are currently serving. All financial institutions and qualified representatives who desire to become qualified bidders for investment transactions must supply the following as appropriate: - audited financial statements - proof of National Association of Securities Dealers (NASD) certification - proof of state registration - completed broker/dealer questionnaire - certification of having read the City's investment policy signed by an qualified representative of the organization - Acknowledgement that the organization has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities arising out of investment transactions conducted between the City and the organization The investment officers are precluded from purchasing an investment from a representative who has not delivered the written certification An annual review of the financial condition and registration of qualified bidders will be conducted by the Director of Finance. Competitive Bids Competitive quotes must be taken from at least three (3) qualifying financial institutions or broker/dealers for any investment transaction involving an individual security. Investment transactions should include written confirmation of offers on the Investment Bid Tabulation form. 10 VII. SAFEKEEPING AND CUSTODY Insurance or Collateral All deposits and investments of City funds other than direct purchases of U.S. Treasuries or Agencies shall be secured by pledged collateral. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 105% of market value of principal and accrued interest on the deposits or investments less an amount insured by the FDIC or FSLIC. Evidence of the pledged collateral shall be maintained by the Director of Finance or a third party financial institution. The City’s Depository Agreement shall specify the acceptable investment securities for collateral, the substitution or release of investment securities, ownership of securities, and the method of valuation of securities. Repurchase agreements shall be documented by a specific agreement noting the collateral pledge in each agreement. Collateral shall be reviewed monthly to assure that the market value of the pledged securities is adequate. Safekeeping Agreement Collateral pledged to secure deposits and investments of the City shall be held by a safekeeping institution in accordance with a Safekeeping Agreement which clearly defines the procedural steps for gaining access to the collateral should the City of Coppell determine that the City's funds are in jeopardy. The safekeeping institution, or Trustee, shall be the Federal Reserve Bank or an institution not affiliated with the firm pledging the collateral. The safekeeping agreement shall include the signatures of authorized representatives of the City of Coppell, the firm pledging the collateral, and the Trustee. Collateral Defined The City of Coppell shall accept only the following securities as collateral: A. FDIC and FSLIC insurance coverage. B. A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence of indebtedness of the United States that is guaranteed as to principal and interest by the United States. C. Obligations, the principal and interest on which, are unconditionally guaranteed or insured by the State of Texas. D. A bond of the State of Texas or of a county, city or other political subdivision of the State of Texas having been rated as investment grade (investment rating no less than "A" or its equivalent) by a nationally recognized rating agency with a remaining maturity of five (5) years or less. Subject to Audit All collateral shall be subject to inspection and audit by the Director of Finance or the City's independent auditors. 11 Delivery vs. Payment Treasury Bills, Notes, Bonds and Government Agencies' securities shall be purchased using the delivery vs. payment method. That is, funds shall not be wired or paid until verification has been made that the correct security was received by the Trustee. The security shall be held in the name of the City or held on behalf of the City. The Trustee's records shall assure the notation of the City's ownership of or explicit claim on the securities. The original copy of all safekeeping receipts shall be delivered to the City. VIII. INVESTMENT POLICY ADOPTION The City of Coppell investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed for effectiveness on an annual basis by the Investment Committee and any modifications will be recommended for approval to the City Council. 12 GLOSSARY of COMMON TREASURY TERMINOLOGY Agencies: Federal agency securities. Ask: The price at which securities are offered. Bid: The price offered for securities. Broker: A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides. In the money market, brokers are active in markets, in which banks buy and sell money, and in interdealer markets. Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CD's are typically negotiable. Collateral: Securities, evidence of deposit or other property that a borrower pledges to secure repayment of loan. Also refers to securities pledged by a bank to secure deposits of public monies. Comprehensive Annual Financial Report (CAFR): The official annual report for the City of Coppell. It includes combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. Coupon: The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Debenture: A bond secured only by the general credit of the issuer. Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. Discount Securities: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value, such as U.S. Treasury bills. Diversification: Dividing investment funds among a variety of securities offering independent returns. Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, such as Savings and Loans, small business firms, students, farmers, farm cooperatives, and exporters. Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $100,000 per deposit. Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently set by the Federal Reserve through open-market operations. Federal Home Loan Banks (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-a-vis member commercial banks. Federal National Mortgage Association (FNMA): FNMA, like GNMA, was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development, H.U.D. It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open-market as a means of influencing the volume of bank credit and money. Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and commercial banks that are members of the system. Government National Mortgage Association (GNMA or Ginnie Mae): Securities guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by FHA, VA or FMHM mortgages. The term pass-throughs is often used to describe Ginnie Maes. Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. Market Value: The price at which a security is trading and could presumably be purchased or sold. Master Repurchase Agreement: To protect investors, many public investors will request that repurchase agreements be preceded by a master repurchase agreement between the investor and 13 14 the financial institution or dealer. The master agreement should define the nature of the transaction, identify the relationship between the parties, establish normal practices regarding ownership and custody of the collateral securities during the term of the investment, provide remedies in the case of default by either party and clarify issues of ownership. The master repurchase agreement protects the investor by eliminating the uncertainty of ownership and hence, allowing investors to liquidate collateral if a bank or dealer defaults during the term of the agreement. Maturity: The date upon which the principal or stated value of an investment becomes due and payable. Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances) are issued and traded. Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. Portfolio: Collection of securities held by an investor. Primary Dealer: A group of government securities dealers that submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker-dealers banks and a few unregulated firms. Prudent Person Rule: An investment standard. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return. Repurchase Agreement (RP of REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and their terms of the agreement are structured to compensate him for this. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary August 9, 2011 8/E ✔ PROCEDURAL Consider approval of ordinance of the City of Coppell, Texas, amending the Code of Ordinances by amending Chapter 2, Article 2-3, Keep Coppell Beautiful Board, by amending Section 2-3-2 by providing for the appointment of two (2) Alternates to said board; providing a repealing clause; providing a severability clause; and providing for an effective date. Staff recommends approval. %KCB bylaws amend AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 2, ARTICLE 2-3, KEEP COPPELL BEAUTIFUL BOARD, BY AMENDING SECTION 2-3-2 BY PROVIDING FOR THE APPOINTMENT OF TWO (2) ALTERNATES TO SAID BOARD; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that the Code should be amended by amending Section 2-3-2 to provide for the appointment of two (2) alternates to said Board; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS; SECTION 1. That Chapter 2 of the City of Coppell Code of Ordinance, be, and the same is, hereby amended by amending Article 2-3, Keep Coppell Beautiful Board; by amending Section 2-3-2 to provide for the appointment of two (2) alternates to the Board, which shall read as follows: “ARTICLE 2-3. KEEP COPPELL BEAUTIFUL BOARD Sec. 2-3-1. Creation. . . . . . Sec. 2-3-2. Membership. The board shall be comprised of seven (7) members and two (2) alternates to be appointed by the city council, plus two (2) Youth Advisors to be appointed by the Keep Coppell Beautiful Board. . . . . .. . . . . .” SECTION 2. That all provisions of the Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other Page 1 TM 50519.2.8211 provisions of the Ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance, or of the Code of Ordinances, as amended hereby, be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force and effect. SECTION 4. That this ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2011 APPROVED: ______________________________________ DOUGLAS N. STOVER, MAYOR ATTEST: _______________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb) Page 2 TM 50519.2.8211 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary August 9, 2011 8/F ✔ PROCEDURAL Consider approval of accepting the resignation of Shannon Wentz from Keep Coppell Beautiful and recommending Richard Kelley to fill the vacancy. Shannon Wentz has submitted a letter of resignation from the Board. Her appointment is set to expire December 2012. Richard Kelley was recommended to fill the vacancy for the remaining term. Staff recommends acceptance of the resignation and approval of Mr. Kelley. %KCBresignation WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance August 9, 2011 9 ✔ PUBLIC HEARING To receive public comment concerning the proposed 2011-2012 Budget for the Coppell Crime Control and Prevention District. Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body that created the district shall hold a public hearing on the budget adopted by the Board. Any resident of the district is entitled to be present and participate at the hearing. The Crime Control Board held a public hearing on May 31, 2011. No citizen opted to speak. The Board approved the budget after closing the public hearing. $CrimeControl - 1 AR NOTICE OF PUBLIC HEARING PROPOSED 2011-2012 BUDGET COPPELL CRIME CONTROL AND PREVENTION DISTRICT A PUBLIC HEARING will be conducted by the Coppell Crime Control and Prevention District Board of the City of Coppell, Texas to receive public comment concerning the Proposed 2011-2012 budget. The Public Hearing will be held on May 31, 2011 at 6:00 p.m. in the 2nd Floor Conference Room at the City Hall, 255 Parkway Boulevard, Coppell, Texas 75019. A copy of the Proposed Budget will be on file for public view in the office of the Director of Finance at City Hall. PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (ie. Sign interpretative services, alternative audio/visual devices and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and /or meetings, the City requests that individuals make request for these services forty-eight (48) hours ahead of the scheduled program, services and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA. _________________ ANNUAL BUDGET _________________ City of Coppell _________________ __________________ DEPARTMENT: Crime Prevention District DIVISION: Special Revenue MISSION The mission of the Crime Prevention District through the Coppell Police Department is to enhance our School Resource Officer Program, our Community Service programs, an Enhanced Radio Dispatch Center and Police Patrol Prevention Program through education, partnerships, personnel, equipment and service. GOALS AND OBJECTIVES The Coppell Police Department seeks to enhance a safe community environment and quality public service through the Crime Prevention District. In furtherance of this goal, the Coppell Police Department seeks to attain the following objectives for fiscal year 2011-12. 1. Community Service Officers to enhance our delivery of all community service programs such as National Night Out, Citizens Police Academy, Women’s Self Defense and other programs for our citizens. 2. School Resource Officers to help us be more proactive in our enforcement efforts on the High School campus as well as provide an additional resource to aid the faculty and staff of the campus. 3. Generation of an annual report to track all calls (including administrative lines) placed to public safety dispatchers. While we currently generate a report to track all calls dispatched and resolved by Coppell Police, Fire and EMS, this new report will be generated by the new telephone system and will serve as a good baseline for future comparisons. __________________________ANNUAL BUDGET __________________________ Salary and Benefits 1,891,497 1,944,496 1,944,496 1,835,402 Supplies 0 0 0 0 Maintenance 0 0 0 0 Services 700 0 0 0 Capital Outlay 106,760 0 0 0 Total $1,998,957 $1,944,496 $1,944,496 $1,835,402 Position/Title Pay Grade 09-10 10-11 11-12 Police Captain 1900 1 1 1 Communication Manager 28 1 1 1 Police Sergeant 1400 1 1 1 Police Corporal 900 1 1 0 Police Officer - SRO 700 5 5 5 Police Officer - CS 700 2 2 2 PS Dispatch Supervisor 22 4 4 4 Police Dispatcher 19 9 9 9 Total 24 24 23 Measures 10-11 11-12 Calls for Service 16,232 16,232 911 Calls Received 13,704 13,704 Traffic Contacts 14,856 14,856 Cases Received 2,116 2,294 Cases Assigned 1,164 1,204 Alarm Calls 3,064 3,064 Average Daily Calls for Service 44.11 44.94 % of Cases Cleared 40%40% Citations Issued 10,028 10,336 Adult Arrests 848 890 Juvenile Arrests 56 58 Accidents 276 240 Cases Cleared 464 494 Outcome Measures Expenditures Authorized Personnel Adopted 10-11 Amended 10-11 Proposed 11-12 Division: Special RevenueDepartment: Crime Prevention District Efficiency Measures Performance Measures Workload Measures Actual 09-10 __________________________City of Coppell __________________________ _________________ANNUAL BUDGET _________________ Actual Adopted FY 11 Budget FY 12 Budget Description 2009-10 2010-11 Amended Proposed Sales Tax $2,614,700 $2,586,472 $2,586,472 $2,745,435 Interest Income 4,609 5,000 5,000 5,000 Miscellaneous Income 68 0 0 0 Total Revenue $2,619,377 $2,591,472 $2,591,472 $2,750,435 Salary & Benefits $1,891,497 $1,944,496 $1,944,496 $1,835,402 Supplies 0 0 0 0 Services 700 0 0 0 Capital 106,760 0 0 0 Total Expenditure $1,998,957 $1,944,496 $1,944,496 $1,835,402 Net $620,420 $646,976 $646,976 $915,033 Fund Balance Beginning Balance $1,953,391 $2,573,811 $2,573,811 $3,220,787 Ending Balance $2,573,811 $3,220,787 $3,220,787 $4,135,820 City of Coppell Crime Prevention District Special Revenue Summary Sales Tax 99.8% Interest Income 0.2% 2011-12 Revenues Salary & Benefits 100.0% 2011-12 Expenditures _________________ City of Coppell _________________ WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance August 9, 2011 10 ✔ PROCEDURAL To approve the proposed 2011-2012 Budget for the Coppell Crime Control and Prevention District. Pursuant to Chapter 363 (363.205) of the Local Government Code, the governing body after holding a public hearing on the budget adopted by the Crime Control and Prevention Board, must approve or reject the budget submitted by the Board. The Crime Control Board held a public hearing on May 31, 2011. The Board approved the budget after closing the public hearing. Staff recommends approval. $CrimeAccept - 1 AR WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: Finance August 9, 2011 11 ✔ PROCEDURAL Consider approval of the certification of the 2011 anticipated collection rate for the period of July 1, 2011 through June 30, 2012, and the amount of excess debt collections during the period of July 1, 2010 through June 30, 2011. See attached. Staff recommends approval. $TaxColl - 1 AR MEMORANDUM Date July 19 2011 To Jennifer Miller Director of Finance From Mary McGuffey Tac AssessorCollector I Subject Anticipated Collection Rate for 2011 Excess Debt Collections in 2010 Pursuant to Section 2604 of the Texas Properiy Tax Code I have certified the anticipated collection rate for the period of July 1 2011 through June 30 2012 to be 99 The purpose of this law is to permit a ting unit to adjust the debt portion of its effectiverollback tax rate to account for anticipated delinquencies The truthintaxation laws of Chapter 26 also require the Tax AssessorCollector to compare the amount of debt tax dollars actually collected during the period from July l 2010 through June 30 2011 with the amount of debt tax dollars that should have been collected according to the 2010 anticipated collection rate If a taxing unit collects more debt tax dollars than should have been collected the collector certifies the excess amount to the governing body The adjusted amount of debt tax dollars levied in 2010 was 9324820 however the actual debt collections during the same period was 9345497 Therefore I have certified that 20677 is the full true and correct amount of excess debt collections The above stated anticipated collection rate and the amount of excess debt collections will be used in the calculation of the effectiverollback tax rate for 2011 Attached is the certification of these two items to be approved by the City Council CERTIFICATE OF THE TAX ASSESSORCOLLECTOR STATE OF TEXAS X COUNTY OF DALLAS X CITY OF COPPELL X I Mary McGuffey the undersigned Tax AssessorCollector of the City of Coppell Texas a municipal corporation in the performance of the functions of my office hereby certifies that 99 is my estimate of the anticipated collection rate for the period of July 1 2011 through June 30 2012 and that 20b77 is the full true and correct amount of excess debt taxes collected for the period of July 1 2010 through June 30 2011 in accordance with Section 2604 of the Texas Property Tax Code WITNESS MY HAND AND THE OFFICIAL SEAL of the City of Coppell Texas on this the 19th day of Ju ly 2011 Lii K A118ERfH x fotary Pubiic Mary McGuffey State of Texas Taa AssessorCollector Comm Expires 02072012 City of Coppell t SWORN TO AND SUBSCRIBED BEFORE ME on this the day of 201 l ii h Notary Public Sheet1 INTEREST & SINKING COLLECTED July 1, 2010 thru June 30, 2011 I. 7-1-10 thru 9-30-10 Current $13,129.06 Delinquent $2,433.21 P & I $3,973.07 Rollback $0.00 $19,535.34 II. 10-1-10 thru 06-30-11 Current $9,305,466.25 Delinquent ($8,339.66) P&I $25,488.68 Rollback $3,346.47 $9,325,961.74 Total I&S Collections $9,345,497.08 2010 Adj. Debt Service $9,324,820.00 (per 10 ETR Calc. Worksheet line 34) EXCESS DEBT COLLECTIONS $20,677.08 Page 1 WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 12 ✔ PUBLIC HEARING Consider approval of Case No. PD-251-SF-12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12) to PD-251-SF-12 (Planned Development-251-Single Family-12), to allow the development of six (6) single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots on 2.8 acres of property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court. Please see the attached letter from Brad Meyer, P.E., dated August 1, 2011, with additional conditions being offered by the applicant relating to second story window restrictions and additional landscape requirements. The following P&Z condition remains outstanding: 1. Payment of Park Development fees in the amount of $1,285 per lot prior to the filing of the Final Plat. On July 12, 2011, City Council opened and continued the public hearing to the August 9, 2011, meeting (5-1). On June 16, 2011, the Planning Commission unanimously recommended approval of this ZONING CHANGE (6-0), subject to the above-stated condition. Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @01 PD-251-SF-12, RE-1 AR ITEM #6 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT CASE NO.: PD-251-SF-12, Rosebriar Estates P&Z HEARING DATE: June 16, 2011 CC HEARING DATE: July 12, 2011 (Continued to August 9, 2011 with the hearing left open) STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: South of Sandy Lake Road between Dobecka Drive and Castlebury Court SIZE OF AREA: 2.8 acres of property CURRENT ZONING: SF-12 (Single Family-12) REQUEST: A zoning change to PD-251-SF-12 (Planned Development-251-Single Family- 12), to allow the development of six (6) single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots. APPLICANT: Brad Meyer, Principal Contrast Development, LLC 300 E. John Carpenter Freeway, Suite 940 Irving, Texas 75062 972-793-7685 E-mail: Brad.meyer@contrastdevelopment.com HISTORY: There is no zoning or platting history on this tract. This property has been owned by TU Electric for over 25 years. An electrical substation was envisioned for this site. TRANSPORTATION: Sandy Lake Road is designated as a 4-lane divided thoroughfare and is built to standard within a 110-foot right-of-way. SURROUNDING LAND USE & ZONING: North: Pecan Ridge Estates; PD-113-SF-9 South: Willowood No. 2; SF-7 East: Castlebury Court; PD-170-SF-7 West: Dobecka Addition; SF-12 ITEM #6 Page 2 of 3 COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as suitable for Residential Neighborhood (1-4 dwelling units per acre). DISCUSSION: This property is currently zoned SF-12, which permits single family homes with a minimum lot size of 12,000 square feet. The six-lot subdivision planned for this property meets and exceeds the minimum lot size requirement with an average lot size of over 13,750 square feet; however, a Planned Development district zoning is being requested to allow for several variances to the Zoning and Subdivision Ordinances. The first variance relates to the provision of, and access to, alleys. With the proposed design of this subdivision, where four of the six lots back to existing homes that do not have alleys, it is a reasonable request not to provide alleys for these lots. The elimination of alleys also allows for the preservation of existing trees, most of which are in close proximity to this west property line. The southern two lots (Lots 5 and 6) will back to the existing alley serving the Willowood No. 2 Addition. The Subdivision Ordinance requires the construction of alleys, and the Zoning Ordinance requires that access be from the alley. Therefore, included in this PD request is a variance to the alley requirement for Lots 1-4, and where there is an existing alley (Lots 5 and 6), and alley access is requested to be at the builder’s option. The second variance is a relief to the sidewalk requirement along the east side of the street. No lots will be abutting the east side of the street, and there will be a 16-foot wide landscape strip (common area and R.O.W.) and an eight- foot cedar fence along this eastern property line. This fence will undulate across from existing driveways (provide 2.5 foot setback) to preserve the accessibly for cars backing out of driveways from the homes along Castlebury Court. The buffer strip will be landscaped with alternating 14 to 16-foot Live Oak trees and eight to ten-foot Southern Magnolia trees. The intent of this landscape area is to obscure the view of the rear of the existing homes on Castlebury Court. The third variance is to the Zoning Ordinance. Single Family-12 District regulations required a minimum front yard setback of 30 feet. This request is to reduce this to a minimum of 25 feet for all six lots. All other development regulations will be adhered to. Given that this is s single-loaded street, and the lots will front on a landscaped buffer strip, this variance can be supported. Landscaped common areas are being provided along Sandy Lake Road, along the east property line, and a 3,810 square foot common area is being provided between Lots 4 and 5. The common area along Sandy Lake is 15 feet in width and will be landscaped with overstory trees along the frontage and shrubs and flowers at the entry. The Homeowners Association will maintain all common areas. ITEM #6 Page 3 of 3 The only outstanding issue with this request is the design and materials proposed for the screening wall along Sandy Lake Road. The applicant is requesting an 8-foot tall, cream-colored stonewall, similar to Alexander Court (northwest corner of Denton Tap and Bethel Road) with a 12 square-foot pin- mounted Cortin steel sign. However, the existing fences along the south side of Sandy Lake Road are generally red brick. Directly across Sandy Lake Road, on both sides of Trailwood Lane are the stone entry features for Pecan Ridge Estates. Staff is recommending a similar design for this wall, whereas the angled portion could be of stone, and the frontage along of Sandy Lake Road be red brick. The portion of the wall along Sandy Lake Road shall also have masonry columns expressed at a minimum of ten feet and a maximum of 30 feet on center. The columns should be taller than the remainder of the wall. On August 1, 2011 staff received a letter from the applicant offering the following additional PD conditions: • Lots 4 & 5 only - No second story transparent west facing windows will be allowed, this restriction will not include: o Windows open to the first floor o Translucent windows (windows that allow light but obstruct view) and, o Second floor living area windows with the base of the window at least six (6) feet above the second floor elevation (floor) level. • Lots 1, 2, 3 & 4: o The homebuilder will plant a minimum of two (2), four (4) inch caliper trees in the rear of Lots 1 through 4. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of PD-251-SF-12, Rosebriar Estates, subject to: 1. Redesign of the screening wall along Sandy Lake Road to be redbrick with columns and limiting stone materials to an entry feature at Trailwood Court. 2. Payment of Park Development fees in the amount of $1,285 per lot prior to the filing of the Final Plat. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Site Plan 2. Tree Survey 3. Landscape Plan with Wall Elevations ROSEBRIAR ESTATES TOTAL 2.826– GROSS ACRES EXISTING ’SF-12’ ZONING SITUATED IN COPPELL, DALLAS COUNTY, TEXAS ABSTRACT NO. 629 IN THE SIBERED B. HENDERSON SURVEY, BEING A 2.826 ACRE TRACT OF LAND LOCATED SITE PLAN FOR NORTH 0 40’80’120’ GRAPHIC SCALE REVISIONSDATE RRPREVIEWED BY G:JOB\ 11-CDP001\ENT\PPLATFILE PATH JWRDRAWN BY SOLUTIONS, LLLP PELOTON LAND PHONE: 817-562-3350 KELLER, TX 76244 SUITE 185 5751 KROGER DRIVE DEVELOPEROWNER ENGINEER PLANNER / F: (817) 215-6600 PH: (817) 215-6607 DALLAS, TEXAS 75202 1616 WOODALL ROGERS FRWY. COMPANY, LLC ONCOR ELECTRIC DELIVERY (972) 793-7685 IRVING, TEXAS 75062 # 940 300 E. JOHN CARPENTER FRWY CONTRAST DEVELOPMENT ZONING CASE #PD-251-SF-12 G:\Job\11-CDP001-Oncor Tract\Ent\PPLAT\CDP001 pSITE.dgn11-CDP001.1PROJECT NO. MAY 16, 2011 APRIL 20, 2011DATE Lot Layout BLOCK A / LOTS 1 - 6, 1X, 2X, 3X 6 RESIDENTIAL LOTS, 3 COMMON AREAS510510510510512512512510508506498504508506508512512514514512TBM 1/2"FIR 1/2"FIR 1/2"FIR 1/2"FIR 1/2"FIR1/2"FIR 3/8"FIR 1/2"FIR TBM CATV C1 10 11 12 2 198 234568 9 37 38 39 40 41 36 1 D.R.D.C.T. CASTLEBURY COURT ADDITION Vol. 99141, Pg. 88, D.R.D.C.T. Vol. 73095, Pg. 746, BLOCK A BLOCK D 5/8"SIRSet"X" 5/8"SIR EASEMENT AND RIGHT OF WAY Vol. 99081, Pg. 26, D.R.D.C.T.15’ LANDSCAPE BUFFER,FENCE AND SIDEWALK EASEMENTVol. 99141, Pg. 88, D.R.D.C.T.Concrete Walk35 7 D.R.D.C.T. DOBECKA ADDITION Vol. 82084, Pg. 1226 BLOCK A D.R.D.C.T. DOBECKA ADDITION, PHASE II CC Inst. No,. 20070172592 20’ DRAINAGE EASEMENT CC Inst. No,. 2007017592, D.R.D.C.T.10 UTILITY EASEMENT Vol. 82084, Pg. 1233, D.R.D.C.T.15’ LANDSCAPE BUFFER,CC Inst. No,. 2007017592D.R.D.C.T.5’ UTILITY EASEMENT Vol. 99141, Pg. 88, D.R.D.C.T.175.90’701.89’175.97’698.36’ A DOBECKA DRIVE CASTLEBURY COURT SANDY LAKE ROADBLOCK B SF-12 SF-7 SF-7 SF-9 SF-9 9 11 14 13 SPLIT BD.R.D.C.T. Vol. 92043, Pg. 0136 D.R.D.C.T. Vol. 91226, Pg. 4401 SAND POINT ESTATES PECAN RIDGE ESTATES TRAILWOOD LANELot 1X (Common Area) ABSTRACT NO. 629 SIBERED B. HENDERSON SURVEY No. 2 ADDITION WILLOWOOD 100’100’ 4 3 2 1 14’R 5 0’ R Lot 3X (Common Area) 5 6 100’100’ 529.93’ 5.0’ 199.11’88.38’171.96’ 114.04’ 122.34’ 100.00’120.93’15.01’N8929’29"WN8806’54"EN8929’29"WN8929’29"WN8929’18"WN00 30’42"E S8929’18"E54.24’120.82’15’120.93’95.04’S4541’18"E13.86’120.83’120.84’102.80’87.52’161.50’ENIL GNIDLIUB417.10’ (Common Area) Lot 2X 90.55’50.98’55.16’119.25’61.89’25’.L.B ’5 1 25’ BUILDING LINE ESMT WATER 25’ 25’R 39’R 200’R SOUTH TRAILWOOD COURT 635 HOLLYMOCKINBIRDBETHEL SANDERS LOOPST LOUIS R IVERCHASE RODEOVALLEY RANCHRANCHVIEWCottonwood NORTH LIMITCLEARCREEK SANDY KNOLLWILLOW SPRINGS BETHEL SCHOOL MOOREROLLINGHILLSNORTH LAKESANDY LAKE LODGEDENTON TAPDENTON TAPBELT LINECOPPELL COWBOY VAN ZANDT BELT LINEM EADOW CREEK BELTSAMUEL CI TYGrapevine Creek LAKE Grapevine Creek CIT Y LI MIT ST L SW RY CIT Y LI MITCOTTONWOODCOPPELLCOPPELLRUBY BETHEL COTTON WIND ING HOL L OWT H WE AT BranchSANDY LAKE COPPELLSOUTHWESTERN AIRLINEFREEPORTPIKWY ESTERS REGENTPKWYIRVING TRAILWOOD LNDOBECKACASTLEBURYMcARTHURLOCATION SITE PD-170FRONTFRONT COMMON AREA TABLE LOT BLOCK AREA (SF) 1X 2X A A LOT AREA TABLE LOT BLOCK AREA (SF) 1 2 3 4 5 6 A A A A A A 3X A 12,337.53 sf 12,083.00 sf 12,083.79 sf 14,775.50 sf 16,534.92 sf 14,701.93 sf 1,861.83 sf 3,810.23 sf 3,760.44 sf 25’1’50’ ROWB-B28’25’25’87.5’LOT WIDTHMEASURE OF87.5’LOT WIDTHMEASURE OFMEASURE OF LOT WIDTH PROP. 4’ SIDEWALK 8’ SCREEN WALL PROPOSED 1.5’TURN LANE PROPOSED LEFT A A 159’CROSSING CONCRETE STAMPED 8" WIDE PROPOSED DRIVEWAY LOCATIONS. ACROSS FROM EXISTING ALLEY RIGHT OF WAY WHEN OFFSET 2.5 FEET FROM THE FENCE ON LOT 3X SHALL BE LOT 6. HOUSE CONSTRUCTION ON HOMEBUILDER AT TIME OF TO BE CONSTRUCTED BY MATCH COMMON AREA 3X, PROPOSED 8’ WOOD FENCE. SECTION A-A NTS x x x x 11’10’5’6’5’ 50’ ROW STREET 15’ ROW ALLEY WOOD FENCE & SLOPE LANDSCAPE PVMT 28’ SCAPE LAND 5’COMMON AREAR.O.W.R.O.W. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 13 ✔ PRESENTATION Consider approval of the Rosebriar Estates, Preliminary Plat, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court. There are no outstanding P&Z conditions. On July 12, 2011, City Council denied this PRELIMINARY PLAT (5-1). On June 16, 2011, the Planning Commission unanimously recommended approval of this PRELIMINARY PLAT (6-0) with no conditions. Commissioners Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @02 Rosebriar Estates, PP-1 AR ITEM # 7 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Rosebriar Estates, Preliminary Plat P&Z HEARING DATE: June 16, 2011 CC HEARING DATE: July 12, 2011 (Council denied this Plat and instructed staff to bring this request back with the PD on August 9, 2011) STAFF REP.: Marcie Diamond, Assistant Director of Planning LOCATION: South of Sandy Lake Road between Dobecka Drive and Castlebury Court SIZE OF AREA: 2.8 acres of property CURRENT ZONING: SF-12 (Single Family-12 ) REQUEST: A preliminary plat to allow the subdivision of 2.8 acres of property into six (6) single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots. APPLICANT: Brad Meyer, Principal Contrast Development, LLC 300 E. John Carpenter Freeway, Suite 940 Irving, Texas 75062 972-793-7685 E-mail: Brad.meyer@contrastdevelopment.com HISTORY: There is no zoning or platting history on this tract. This property has been owned by TU Electric for over 25 years. A substation was envisioned for this site. TRANSPORTATION: Sandy Lake Road is designated as a 4-lane divided thoroughfare and is built to standard within a 110-foot right-of-way. SURROUNDING LAND USE & ZONING: North: Pecan Ridge Estates; PD-113-SF-9 South: Willowood No. 2; SF-7 East: Castlebury Court; PD-170-SF-7 West: Dobecka Addition; SF-12 ITEM # 7 Page 2 of 2 COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as suitable for Residential Neighborhood (1-4 dwelling units per acre). DISCUSSION: This is a companion to the PD 251-SF-12 zoning request. The variances established in this Planned Development are also reflected on this Preliminary Plat. The proposed lots will front on a single-loaded residential street, Trailwood Court, which will be an extension of Trailwood Lane. Trailwood Lane currently runs from Sandy Lake Road north to Park Valley Road, serving the Pecan Ridge Estates neighborhood. To accommodate the geometry required to provide a safe intersection, the existing median nose in Sandy Lake Road will need to be slightly reconfigured as part of this construction project. The applicant will also be responsible for the construction of a left turn storage lane in the median of Sandy Lake which will provide access for westbound traffic to Trailwood Court. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Rosebriar Estates, Preliminary Plat subject to: 1. Correction of the details in Section A-A (proposed street/alley section). ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request 4. Take under advisement for reconsideration at a later date ATTACHMENTS: 1. Preliminary Plat ROSEBRIAR ESTATES TOTAL 2.826– GROSS ACRES EXISTING ’SF-12’ ZONING SITUATED IN COPPELL, DALLAS COUNTY, TEXAS ABSTRACT NO. 629 IN THE SIBERED B. HENDERSON SURVEY, BEING A 2.826 ACRE TRACT OF LAND LOCATED PRELIMINARY PLAT FOR REVIEW ONLY NORTH 0 40’80’120’ GRAPHIC SCALE REVISIONSDATE RRPREVIEWED BY G:JOB\ 11-CDP001\ENT\PPLATFILE PATH JWRDRAWN BY SOLUTIONS, LLLP PELOTON LAND PHONE: 817-562-3350 KELLER, TX 76244 SUITE 185 5751 KROGER DRIVE DEVELOPEROWNER ENGINEER PLANNER / F: (817) 215-6600 PH: (817) 215-6607 DALLAS, TEXAS 75202 1616 WOODALL ROGERS FRWY. COMPANY, LLC ONCOR ELECTRIC DELIVERY (972) 793-7685 IRVING, TEXAS 75062 # 940 300 E. JOHN CARPENTER FRWY CONTRAST DEVELOPMENT G:\Job\11-CDP001-Oncor Tract\Ent\PPLAT\CDP001 pPLAT.dgn11-CDP001.1PROJECT NO. MAY 16, 2011 APRIL 20, 2011DATE Lot Layout BLOCK A / LOTS 1 - 6, 1X, 2X, 3X 6 RESIDENTIAL LOTS, 3 COMMON AREAS510510510510512512512510508506504508506508512512514514512TBM 1/2"FIR 1/2"FIR 1/2"FIR 1/2"FIR 1/2"FIR1/2"FIR 3/8"FIR 1/2"FIR TBM CATV C1 10 11 12 2 198 234568 9 37 38 39 40 41 36 1 D.R.D.C.T. CASTLEBURY COURT ADDITION Vol. 99141, Pg. 88, D.R.D.C.T. Vol. 73095, Pg. 746, BLOCK A BLOCK D 5/8"SIRSet"X" 5/8"SIR EASEMENT AND RIGHT OF WAY Vol. 99081, Pg. 26, D.R.D.C.T.15’ LANDSCAPE BUFFER,FENCE AND SIDEWALK EASEMENTVol. 99141, Pg. 88, D.R.D.C.T.Concrete Walk35 7 D.R.D.C.T. DOBECKA ADDITION Vol. 82084, Pg. 1226 BLOCK A D.R.D.C.T. DOBECKA ADDITION, PHASE II CC Inst. No,. 20070172592 20’ DRAINAGE EASEMENT CC Inst. No,. 2007017592, D.R.D.C.T.10 UTILITY EASEMENT Vol. 82084, Pg. 1233, D.R.D.C.T.15’ LANDSCAPE BUFFER,CC Inst. No,. 2007017592D.R.D.C.T.5’ UTILITY EASEMENT Vol. 99141, Pg. 88, D.R.D.C.T.175.90’701.89’175.97’698.36’ A BLOCK B SF-12 SF-7 SF-7 SF-9 SF-9 9 11 14 13 SPLIT BD.R.D.C.T. Vol. 92043, Pg. 0136 D.R.D.C.T. Vol. 91226, Pg. 4401 SAND POINT ESTATES PECAN RIDGE ESTATESLot 1X (Common Area) ABSTRACT NO. 629 SIBERED B. HENDERSON SURVEY No. 2 ADDITION WILLOWOOD 100’100’ 4 3 2 1 14’R 5 0’ R Lot 3X (Common Area) 5 6 100’100’ 529.93’ 5.0’ 199.11’88.38’171.96’ 114.04’ 122.34’ 100.00’120.93’15.01’N8929’29"WN8806’54"EN8929’29"WN8929’29"WN8929’18"WN00 30’42"E S8929’18"E54.24’120.82’15’120.93’95.04’S4541’18"E13.86’120.83’120.84’102.80’87.52’161.50’ENIL GNIDLIUB417.10’ (Common Area) Lot 2X 90.55’50.98’55.16’119.25’61.89’25’.L.B ’5 1 25’ BUILDING LINE ESMT WATER 25’ 25’R 39’R 200’R SITE DATA NO. OF RESIDENTIAL LOTS = 6 TOTAL AREA = 2.826 AC. DENSITY = 2.1 UNITS / ACRE ZONING = SF-12 COMMON AREA TABLE LOT BLOCK AREA (SF) 1X 2X A A LOT AREA TABLE LOT BLOCK AREA (SF) 1 2 3 4 5 6 A A A A A A 25’25’25’635 HOLLYMOCKINBIRDBETHEL SANDERS LOOPST LOUIS R IVERCHASE RODEOVALLEY RANCHRANCHVIEWCottonwood NORTH LIMITCLEARCREEK SANDY KNOLLWILLOW SPRINGS BETHEL SCHOOL MOOREROLLINGHILLSNORTH LAKESANDY LAKE LODGEDENTON TAPDENTON TAPBELT LINECOPPELL COWBOY VAN ZANDT BELT LINEM EADOW CREEK BELTSAMUEL CI TYGrapevine Creek LAKE Grapevine Creek CIT Y LI MIT ST L SW RY CIT Y LI MITCOTTONWOODCOPPELLCOPPELLRUBY BETHEL COTTON WIND ING HOL L OWT H WE AT BranchSANDY LAKE COPPELLSOUTHWESTERN AIRLINEFREEPORTPIKWY ESTERS REGENTPKWYIRVING TRAILWOOD LNDOBECKACASTLEBURYMcARTHURDATE: DATE: CITY OF COPPELL, TEXAS MAYOR CITY OF COPPELL, TEXAS CHAIRMAN, PLANNING AND ZONING COMMISSION RECOMMENDED FOR APPROVAL PRELIMINARY PLAT FOR REVIEW PURPOSES ONLY LOCATION SITE 3X A 4’ SIDEWALK 1’PD-170 B-B28’50’ ROW12,337.53 sf 12,083.00 sf 12,083.79 sf 14,775.50 sf 16,534.92 sf 14,701.93 sf 1,861.83 sf 3,810.23 sf 3,760.44 sf 8’ SCREEN WALL PROPOSED TURN LANE PROPOSED LEFT A A SECTION A-A NTS x x x x 11’10’5’6’5’ 50’ ROW STREET 15’ ROW ALLEY WOOD FENCE & SLOPE LANDSCAPE PVMT 28’ SCAPE LAND 5’COMMON AREAR.O.W.R.O.W.THIS PROPERTY. OF THE LEFT TURN LANE TO SERVE FOR THE DESIGN AND CONSTRUCTION DEVELOPER WILL BE RESPONSIBLE CROSSING CONCRETE STAMPED 8’ WIDE PROPOSED 159’BY HOMEOWNERS ASSOCIATION. ALL COMMON AREAS TO BE MAINTAINED IMPROVEMENTS. PRIOR TO CITY ACCEPTANCE OF PUBLIC CONSTRUCTED BY THE DEVELOPER COMMON AREA LOTS 1X AND 2X TO BE CONSTRUCTION. SIDEWALKS ALONG HOMEBUILDER AT TIME OF HOUSE LOTS 1-6 TO BE CONSTRUCTED BY SIDEWALKS ALONG THE FRONTAGE OF NOTES: CASTLEBURY COURT SOUTH TRAILWOOD COURT SANDY LAKE ROADTRAILWOOD LANE DRIVEWAY LOCATIONS. ACROSS FROM EXISTING ALLEY RIGHT OF WAY WHEN OFFSET 2.5 FEET FROM THE FENCE ON LOT 3X SHALL BE LOT 6. HOUSE CONSTRUCTION ON HOMEBUILDER AT TIME OF TO BE CONSTRUCTED BY MATCH COMMON AREA 3X, PROPOSED 8’ WOOD FENCE. WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 14 ✔ PRESENTATION Consider authorizing the Planning and Zoning Commission to be the Municipal Authority for the approval of the Final Plat for Rosebriar Estates, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court. Staff recommends APPROVAL. @03 Rosebriar Estates, FPA-1 AR WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 15 ✔ PUBLIC HEARING Consider approval of the Bellacere Addition, Replat, to replat 1.96 acres of property into eight (8) single-family lots and two (2) common area lots located along the north side of Sandy Lake Road, approximately 150 feet east of Summer Place Drive. The following P&Z conditions remain outstanding: 1. A Tree Removal Permit is required prior to start of construction. 2. Park Development Fees in the amount of $1,285 per unit will be required prior to the filing of the replat. 3. Additional comments may be generated upon detailed Engineering review. On July 21, 2011, the Planning Commission unanimously recommended approval of this ZONING CHANGE (5-0), subject to the above-stated conditions. Commissioners Tankersley, Haas, Frnka, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @04 Bellacere Addition, RP-1 AR ITEM # 4 Page 1 of 3 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Bellacere Addition, Replat P&Z HEARING DATE: July 21, 2011 C.C. HEARING DATE: August 9, 2011 STAFF REP.: Gary L. Sieb, Director of Planning LOCATION: North side of Sandy Lake Road, 150 feet east of Summer Place Drive SIZE OF AREA: 1.86 acres of property CURRENT ZONING: PD-227R3-TH-1 (Planned Development-227 Revision 3-Townhouse-1) REQUEST: A Replat of 1.96 acres of property into eight (8) single-family lots and two (2) common area lots. APPLICANT: Owner: Owner’s Representative: Mr. Tom Whatley Mr. Tommy N. Cansler TFW Enterprises, Ltd. Timberland Creek Cos., Ltd. P. O. Box 440 3340 Roy Orr Blvd. Coppell, TX. 75019 Suite 208 (972) 350-9800 Grand Prairie, TX. 75050 Fax: (972) 888-9966 (469) 688-8224 email: tomfwhatley@yahoo.com Fax: (972) 786-8077 email: timberlandcreek@flash.net HISTORY: This property has a long history. A house was initially constructed on this site in 1953, and stood on the lot for over 40 years. Years later, a renovation permit was approved to allow a one-story, detached garage in July of 1999. On February 20, 2000, a building permit was obtained to allow the garage to be constructed as a two story structure. On October 10, 2000, a permit was approved for the main structure renovation to increase the size to a two-story structure and attach the garage which was under construction at the time. All construction ceased shortly thereafter, and over time the structures became a safety hazard. A permit for the demolition of the garage and addition (ordered by the court) was obtained on September 30, 2004. The property was sold to the current owner who secured a demolition permit on March 29, 2007, and then removed all buildings on the site. ITEM # 4 Page 2 of 3 On May 8, 2007, a rezoning from 2F-9 to PD-227-SF-12 was approved depicting four residential lots and one common area. A Preliminary Plat was also approved at that time. In February of 2008, Council modified the plan, and allowed realignment of a mutual access/fire easement, reconfigured the common lot area, and relocated the garage access on Lot 4. In September of 2008, a Final Plat was recorded depicting the four lot subdivision. In December of 2010, the property owner submitted a revised plan that increased the lot count from four to nine. That request was denied by Planning Commission and not appealed to Council. The property owner then revised his nine-lot subdivision to eight and on May 10, 2011, Council overruled the Planning Commission recommendation for denial, and approved a revised plan showing eight lots, each with six-foot side yards. Once the revised 2011 plan was approved by Council, the Plat needed revision, and is the subject of this case. TRANSPORTATION: Sandy Lake Road is a substandard, two-lane asphalt roadway designated on the Thoroughfare Plan as a four-lane divided thoroughfare. The right-of-way is projected to be 90 feet. This land owner dedicated 24 feet when the zoning was changed to the initial PD and the property was platted. SURROUNDING LAND USE & ZONING: North: Summer Place (single family detached homes on approximately 4,000 square foot lots); PD-148 (Planned Development-148) South: Forest Cove and Georgian Place (single family homes on approximately 8,800 square foot lots); SF-7 (Single family-7) East: Shadydale Acres (single family homes on approximately 33,000 square foot lots); SF-12 (Single family-12) West: Summer Place (single family detached homes on approximately 4,000 square foot lots); PD-148 (Planned Development -148) /COMPREHENSIVE PLAN: The Comprehensive Plan adopted by Council on March 22 shows this property developed as a residential neighborhood with densities ranging from one to four units per acre depending upon surrounding development patterns. DISCUSSION: This is a straight-forward case now that the density and setback issues have been resolved. The eight-lot subdivision was approved by Council in May, and the developer has abided by all conditions applied to that approval. This subdivision replat request can be supported by staff. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this request with the following conditions: 1. A Tree Removal Permit is required prior to start of construction 2. Park Development Fees in the amount of $1,285 per unit are required 3. Additional comments may be generated upon detailed Engineering review ITEM # 4 Page 3 of 3 ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommendation modification of the request ATTACHMENTS: 1. Replat Document WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 16 ✔ PRESENTATION Consider approval of the Royal Oaks, Final Plat, to subdivide 5.16 acres of property into 22 single-family lots on property located on the south side of Sandy Lake Road between Heartz Road and London Way. The following P&Z conditions remain outstanding: 1. A Tree Removal Permit is required prior to start of construction. 2. Park Development Fees in the amount of $1,285 per unit will be required prior to the filing of the final plat. 3. Additional comments may be generated upon detailed Engineering review. On July 21, 2011, the Planning Commission unanimously recommended approval of this FINAL PLAT (5-0), subject to the above-stated conditions. Commissioners Tankersley, Haas, Frnka, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @05 Royal Oaks, FP-1 AR ITEM # 5 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Royal Oaks, Final Plat P&Z HEARING DATE: July 21, 2011 C.C. HEARING DATE: August 9, 2011 STAFF REP.: Gary L. Sieb, Director of Planning LOCATION: South side of Sandy Lake Road between Heartz Road and London Way SIZE OF AREA: 5.16 acres of property CURRENT ZONING: PD-249R-SF-7 (Planned Development-249 Revised-Single Family-7) REQUEST: A Final Plat to subdivide 5.16 acres of property into 22 single-family lots. APPLICANT: Owner: Owner’s Representative: Mr. Tom Whatley Mr. Tommy N. Cansler TFW Enterprises, Ltd. Timberland Creek Cos., Ltd. P. O. Box 440 3340 Roy Orr Blvd. Coppell, TX. 75019 Suite 208 (972) 350-9800 Grand Prairie, TX. 75050 Fax: (972) 888-9966 (469) 688-8224 Email: tomfwhatley@yahoo.com Fax: (972) 786-8077 Email: timberlandcreek@flash.net HISTORY: On December 16, 2010, the Planning Commission denied a zoning case on this property because of density and street layout. The applicant resubmitted in February of 2011 with a much improved circulation design, and reduced the density to 22 single-family homes. The Council approved the revised plan on March 8, and this request, if approved, would allow the land to be developed with the proposed single-family subdivision. TRANSPORTATION: Sandy Lake Road is an improved, concrete, four-lane divided thoroughfare immediately to the north of the subject tract. It is classified as a C4D on the Thoroughfare Plan and contains 90 feet of right-of-way. Heartz Road, to the west of ITEM # 5 Page 2 of 2 this tract, has been recently resurfaced with concrete and contains 50 feet of right-of- way. London Way is a standard residential street with 27 feet of concrete paving in a 50-foot right-of-way, and is immediately east of the subject property. SURROUNDING LAND USE & ZONING: North: Sandy Lake Road and Ashton Ridge Planned Development (single-family homes on approximately 8,000 plus square foot lots); PD-156-SF-9 South: Christ Our Savior Lutheran Church (former Manara Charter School); SF-12 East: existing single-family subdivision; PD-166-SF-7 West: existing single family development; SF-7 COMPREHENSIVE PLAN: The Comprehensive Plan adopted by Council on March 22 shows this property developed as a residential neighborhood with densities ranging from one to four units per acre depending upon surrounding development patterns. DISCUSSION: This property was approved for a 22-lot subdivision by Council in March. The preliminary plat was also approved in March. This Final Plat reflects the approved preliminary with one change. The common space lot at the north end of the cul-de-sac has been incorporated into the adjacent lot, Lot #6. Staff supports this change to expand this residential lot for a variety of reasons including the fact that the overall density, utility plan, and street pattern remain unchanged, the open space was placed at a location with some access difficulty, and including the property into Lot #6 makes that lot more easily developed. Staff supports the application. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of this Replat application with the following conditions: 1. A Tree Removal Permit will be required prior to start of construction 2. Park Development fees in the amount of $1,285 per unit is required 3. Additional comments may be generated upon detailed Engineering review ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Final Plat Document WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 17 ✔ PUBLIC HEARING Consider approval of the Vaughan Addition, Lot 1R2, Block 1, Replat, being a replat of Lot 1R, Block 1, of the Vaughan Addition, to reduce the size of the lot from 1.2 acres to 0.3 acres, to allow the replatting of the 0.9 acres into Old Coppell Estates Addition, Lots 4R2 & 5R2, Block 1, on property located at 412 Bethel Road. There are no outstanding P&Z conditions. On July 21, 2011, the Planning Commission unanimously recommended approval of this REPLAT (5-0), with no conditions. Commissioners Tankersley, Haas, Frnka, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @06 VA, Lot 1R2, Blk 1, RP-1 AR ITEM # 6 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Vaughan Addition, Lot 1R2, Block 1, Replat P&Z HEARING DATE: July 21, 2011 C.C. HEARING DATE: August 9, 2011 STAFF REP.: Matt S. Steer, City Planner LOCATION: 412 Bethel Road SIZE OF AREA: 0.9 acres of property CURRENT ZONING: H (Historic) REQUEST: A replat of Lot 1R, Block 1 of the Vaughan Addition, to reduce the size of the lot from 1.2 acres to 0.3 acres to allow the replatting of the 0.9 acres into Lots 4R2 & 5R2, Block 1 of the Old Coppell Estates Addition. APPLICANT: Applicant: Engineer: Sharon Vaughan Matt Kostial Britamer L.P. Oracle Engineering P.O. Box 1609 7012 Lindsley Ave. Coppell, Texas 75019 Dallas, Texas 75223 Phone: (469) 549-9991 Phone: (214) 321-1436 Email: svaughan@fortiscc.com Email: mattkostial@sbcglobal.net HISTORY: The Site Plan and Minor Plat for the Vaughan Addition were approved in September of 2005. This allowed for the addition of a porch structure at the front and a parking area along the side of the proposed conversion from a residence to an office. In November 2008, a Replat was approved to allow 4,490 total square-feet of the Vaughan Addition to be added to Lots 4R and 5R, Block 1 of the Old Coppell Estates Addition and to establish the remaining 1.15 acres of property as Lot 1R2, Block 1 of the Vaughan Addition. TRANSPORTATION: West Bethel Road is a two-lane asphalt road contained within a variable width right-of-way. Freese and Nichols has prepared the construction plans for an improved roadway (which are now 90% complete) showing variable right-of-way ITEM # 6 Page 2 of 2 widths and approximately 28 feet of pavement with angled parking spaces adjacent to this request. Construction is scheduled to begin in the fourth quarter of 2011. SURROUNDING LAND USE & ZONING: North – Barn with livestock & Hunterwood Park; H (Historic) South - residential and Old Town Medical Center; H (Historic) & PD-108R6-H (Planned Development-l08 Revision 6-Historic); East - substation; H (Historic) West - office; H (Historic) COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011 shows the property as suitable for a use allowed within the Historic District (office use is appropriate). DISCUSSION: This is part one of a two-part request to divide .9 acres from the northern portion of this lot and to incorporate this land into the rear portion of two lots of the Old Coppell Estates Addition which front on Hearthstone. This will reduce the existing lot size of the Lot 1R1, Block 1 Vaughan Addition from 1.2 acres to .3 acres. Lots 4R and 5R, Block 1 of the Old Coppell Estates Addition are proposed to be replatted to reflect the change (the other part of the request). Staff is recommending approval, as this is simply changing the orientation of this property between two adjacent subdivisions for the purposes of land sale. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Lot 1R2, Block 1, Vaughan Addition with no outstanding conditions. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Replat WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: PLANNING August 9, 2011 18 ✔ PUBLIC HEARING Consider approval of the Old Coppell Estates Addition, Lots 4R2 & 5R2, Block 1, Replat, being a replat of a portion of the Old Coppell Estates Addition, to incorporate approximately 0.9 acres of Lot 1R, Block 1 of the Vaughn Addition into Lots 4R & 5R, Block 1, Old Coppell Estates Addition, containing a total of approximately 1.4 acres of property, located west of Hearthstone Drive and north of W. Bethel Road, properties known as 357 & 361 Hearthstone Lane. There are no outstanding P&Z conditions. On July 21, 2011, the Planning Commission unanimously recommended approval of this REPLAT (5-0), with no conditions. Commissioners Tankersley, Haas, Frnka, Duncan and Kittrell voted in favor; none opposed. Staff recommends APPROVAL. @07 OCA, Lts 4R2 & 5R2, Blk 1, RP-1 AR ITEM #7 Page 1 of 2 CITY OF COPPELL PLANNING DEPARTMENT STAFF REPORT Old Coppell Estates Addition, Lots 4R2 and 5R2, Block 1, Replat P&Z HEARING DATE: July 21, 2011 C.C. HEARING DATE: August 9, 2011 STAFF REP.: Matt S. Steer, City Planner LOCATION: 357 & 361 Hearthstone Lanes SIZE OF AREA: 1.4 acres of property CURRENT ZONING: SF-9 (Single Family-9) REQUEST: A replat of a portion of the Old Coppell Estates Addition, to incorporate approximately 0.9 acres of Lot 1R, Block 1 of the Vaughn Addition into Lots 4R and 5R, Block 1, Old Coppell Estates Addition, containing a total of 1.4 acres of property. APPLICANT: Applicant: Engineer: Sharon Vaughan Matt Kostial Britamer L.P. Oracle Engineering P.O. Box 1609 7012 Lindsley Ave. Coppell, Texas 75019 Dallas, Texas 75223 Phone: (469) 549-9991 Phone: (214) 321-1436 Email: svaughan@fortiscc.com Email: mattkostial@sbcglobal.net HISTORY: The original subdivision was platted in early 1996. Lots 3, 4, and 5, Block 1 Old Coppell Estates were replatted in November 2008 to add a 20-foot strip of land (4,490 total square-feet) from the Vaughan Addition to each lot’s western boundary. TRANSPORTATION: Hearthstone Lane is a local 28-foot wide street built within a 50-foot right-of- way. ITEM #7 Page 2 of 2 SURROUNDING LAND USE & ZONING: North – residential; SF-9 (Single Family-9) South – residential; SF-9 (Single Family-9) East – residential; SF-9 (Single Family-9) West – barn with livestock; H (Historic) COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011 shows the property suitable as a Residential Neighborhood. DISCUSSION: This is the second part of a two-part request to incorporate .9 acres from the northern portion the Vaughan Addition into the rear portion of two existing Old Coppell Estates lots (which front on Hearthstone). The northern and southern boundaries of Lot 5R2, Block 1 are proposed to be extended in a straight line to the west approximately 150 feet. Lot 4R2 shares a common property line with Lot 5R2 on the north and is proposed to wrap the western boundary of Lot 3R of Old Coppell Estates. The reason for the irregular configuration of Lot 4R2 is to accommodate an existing barn within this lot. Staff is recommending approval with no outstanding conditions. RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION: Staff is recommending APPROVAL of Lots 4R2 and 5R2, Block 1 Old Coppell Estates with no outstanding conditions. ALTERNATIVES: 1. Recommend approval of the request 2. Recommend disapproval of the request 3. Recommend modification of the request ATTACHMENTS: 1. Replat WORK SESSION CONSENT REGULAR DEPT: DATE: ITEM #: AGENDA REQUEST FORM ITEM TYPE: ITEM CAPTION: GOAL(S): EXECUTIVE SUMMARY: FINANCIAL COMMENTS: RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL: City Secretary August 9, 2011 19 ✔ ORDINANCE Consider approval of an ordinance of the City of Coppell, Texas, ordering a Special Election to be held on November 8, 2011 to consider the continuation and adoption of one-fourth of one percent sales and use tax to provide revenue for maintenance and repair of municipal streets; and, to consider the continuation and the adoption of one-fourth of one percent sales and use tax for crime reduction programs for a ten (10) year period; providing for the publication and posting of notice; authorizing the City Manager to execute an Election Agreement and Election Services Contract with Dallas County Elections Department; and providing an effective date. Un decreto del municipio de la ciudad de Coppell, Texas en el cual se convoca una elección especial a llevarse a cabo el 8 de Noviembre del 2011 con el fin de someterse la continuidad y adopción de una cuarta parte del uno The call for this election is consistent with the authority granted to cities under Texas Law and reflects the direction given to staff by the Mayor and Council. The tax will not result in a higher sales tax rate than is presently being assessed. The Crime District tax is subject to a 10 year sunset provision and the street maintenance tax has a 4 year sunset provision under Texas law. Staff recommends approval. %calling election 0 TM 50246.2.71411 ORDINANCE NO. ______ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ORDERING A SPECIAL ELECTION TO BE HELD ON NOVEMBER 8, 2011 TO CONSIDER THE CONTINUATION AND ADOPTION OF ONE-FOURTH OF ONE PERCENT SALES AND USE TAX TO PROVIDE REVENUE FOR MAINTENANCE AND REPAIR OF MUNICIPAL STREETS; AND, TO CONSIDER THE CONTINUATION AND THE ADOPTION OF ONE-FOURTH OF ONE PERCENT SALES AND USE TAX FOR CRIME REDUCTION PROGRAMS FOR A TEN (10) YEAR PERIOD; PROVIDING FOR THE PUBLICATION AND POSTING OF NOTICE; AUTHORIZING THE CITY MANAGER TO EXECUTE AN ELECTION AGREEMENT AND ELECTION SERVICES CONTRACT WITH DALLAS COUNTY ELECTIONS DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council has previously adopted a sales and use taxes to be used for street and road maintenance and for a crime control district, respectively, which such taxes will expire in 2012; and WHEREAS, upon its expiration, it is the desire of the City to continue use of said sales and use tax for the purposes of maintenance and repair of municipal streets and the crime control and prevention district funding in the City of Coppell; and WHEREAS, the City Council after due consideration desires to conduct an election on the uniform election date of November 8, 2011 to consider the continuation and use of one fourth of one percent sales and use tax for maintenance and repair of municipal streets and the funding of the crime control and prevention district and the adoption of one-fourth of one percent sales and use tax for crime reduction programs in the City of Coppell for a ten (10) year period. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That an election is hereby ordered for November 8, 2011 to consider two (2) propositions, to wit: the continuation and adoption of use of one fourth of one percent sales and use tax for maintenance and repair of municipal streets; and, the continuation and adoption of a one-fourth of one percent sales and use tax for crime reduction programs for a ten (10) year period upon the expiration of the current term, to be submitted to the qualified voters of the City for their approval or disapproval at an election to be held on November 8, 2011. SECTION 2. That notice of the election shall be posted on the bulletin board used to post notice of the City Council meetings and be published in a newspaper of general circulation in the City. That said notice must be published on the same day in 1 TM 50246.2.71411 each of two successive weeks, with the first publication occurring no earlier than the thirtieth day and no later than the fourteenth day before the date of the election. A copy of the published notice that contains the name of the newspaper and the date of publication shall be retained as a record of such notice, and such person posting the notice shall make a record of the time of posting, starting date and the place of posting. SECTION 3. The election on the proposed Charter amendments shall be conducted in accordance with an Election Contract between the City of Coppell and Dallas County Elections Department for the Special election on November 8, 2011. That the City Manager is hereby authorized to execute Election Contract with the County of Dallas for the conduct of the election. SECTION 4. That the City Secretary shall present the election returns to the City of Coppell City Council at a City Council meeting for the canvassing of said election in accordance with the Texas Election Code. SECTION 5. That early voting by personal appearance may be conducted at either the Coppell Town Center, 255 Parkway Boulevard, or at any of the other branch locations established by the Election Contract. Early voting by personal appearance will be conducted beginning Monday, October 24, 2011, through Friday, October 28, 2011, 8:00 a.m. - 5:00 p.m.; Saturday, October 29, 2011, 8:00 a.m. - 5:00 p.m.; Sunday, October 30, 2011, 1:00 p.m. - 6:00 p.m.; Monday, October 31, 2011 through Wednesday, November 2, 2011, 8:00 a.m. - 5:00 p.m.; and Thursday, November 3, 2011 through Friday, November 4, 2011, 7:00 a.m. - 7:00 p.m. at locations specified in the Joint Election Contracts. SECTION 6. That applications for early voting ballot by mail by Dallas County residents shall be mailed to: Toni Pippins-Poole, Chief Deputy Early Voting Clerk, Dallas County Elections Department; Health & Human Services Building, 2377 N. Stemmons Freeway, Suite 820, Dallas, Texas 75207. Applications for early voting ballot by mail, if mailed, must be received no later than noon on October 30, 2011. Applications for early voting delivered by personal delivery shall be submitted to the Clerk’s office no later than the close of business on October 11, 2011. SECTION 7. In accordance with Section 123.001 of the Texas Election Code, the Direct Record and Optical Scan Voting Systems approved by the Secretary of State are hereby adopted for the election on November 8, 2011. SECTION 8. Pursuant to the Joint Election Contract, the County Elections Administrator shall serve as Election Administrator for the election. Presiding Election Judges and Alternate Presiding Election Judges appointed to serve at said polling places shall be those election officials furnished by the Elections Administrator from the list of proposed elections judges listed in an attachment to the Joint Election Contract. SECTION 9. In compliance with Section 271.006 of the Texas Election Code, the City Secretary is Early Voting Clerk. The County Elections Administrator is 2 TM 50246.2.71411 appointed as Chief Deputy Early Voting Clerk. Other deputy early voting clerks will be appointed as needed to process early voting mail and to conduct early voting by personal appearance at the branch locations. SECTION 10. An Early Voting Ballot Board shall be created to process early voting results in accordance with Section 87.007 of the Texas Election Code. The Early Voting Ballot Board shall be made up of members appointed in the manner stated in the Joint Election Contract and the Presiding Judge and Alternate Presiding Judge of the Early Voting Board shall be the election officials listed in the Election Contract. SECTION 11. Each amendment submitted must contain only one subject, and the ballot shall be prepared in a manner that the voters may vote “for” or “against” the propositions without voting “for” or “against” both of said propositions. SECTION 12. The ballot propositions for the proposed adoption of one-fourth of one percent of sales and use tax are as follows: Proposition 1 Shall the City of Coppell continue and adopt a one-fourth of one percent sales and use tax to provide revenue for maintenance and repair of municipal streets in the City of Coppell? Proposition 2 Shall the City of Coppell continue and adopt a one-fourth of one percent sales and use tax for crime reduction programs for a ten (10) year term? SECTION 13. That should any word, sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be void or unconstitutional, the same shall not affect the validity of the remaining portions of said ordinance, which shall remain in full force and effect. SECTION 14. This Ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such case provide. DULY PASSED by the City Council of the City of Coppell, Texas, on the _____ day of ____________________, 2011. APPROVED: ____________________________________ DOUGLAS N. STOVER, MAYOR 3 TM 50246.2.71411 ATTEST: __________________________________________ CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/cdb) DECRETO NÚM. ___________ UN DECRETO DEL MUNICIPIO DE LA CIUDAD DE COPPELL, TEXAS EN EL CUAL SE CONVOCA UNA ELECCIÓN ESPECIAL A LLEVARSE A CABO EL 8 DE NOVIEMBRE DEL 2011 CON EL FIN DE SOMETERSE LA CONTINUIDAD Y ADOPCIÓN DE UNA CUARTA PARTE DEL UNO POR CIENTO RECAUDADO POR EL IMPUESTO SOBRE VENTAS Y USO, PARA CONTEMPLARSE DICHO INGRESO COMO UN RECURSO ECONÓMICO PARA EL MANTENIMIENTO Y REPARACIÓN DE LAS CALLES MUNICIPALES; Y A SOMETERSE LA CONTINUIDAD Y ADOPCIÓN DE UNA CUARTA PARTE DEL UNO POR CIENTO RECAUDADO POR EL IMPUESTO SOBRE VENTAS Y USO, PARA LOS PROGRAMAS DE DISMINUCIÓN DE LA CRIMINALIDAD DURANTE UN PLAZO DE DIEZ (10) AÑOS, CONTEMPLÁNDOSE LA PUBLICACIÓN Y EXHIBICIÓN DE LA NOTIFICACIÓN; AUTORIZÁNDOLE AL REGENTE DE LA CIUDAD A EJECUTAR UN CONVENIO ELECTORAL Y EL CONTRATO DE SERVICIOS DE NOTIFICACIÓN AL ELECTORADO, CON EL DEPARTAMENTO ELECTORAL DEL CONDADO DE DALLAS; Y CONTEMPLARSE UNA FECHA EN LA CUAL ENTRARÁ EN VIGOR. CONSIDERANDO QUE, el Ayuntamiento de la Ciudad adoptó con anterioridad un impuesto sobre ventas y uso para aplicarse al mantenimiento de calles y caminos, y para el distrito de control de la criminalidad, respectivamente, a vencerse dichos impuestos en el año 2012, y CONSIDERANDO QUE, a su vencimiento el municipio desea continuar con el aprovechamiento de dicha recaudación de impuestos por venta y uso con el propósito de darle mantenimiento y reparar las calles municipales, así como para crear el fondo económico para el distrito de control y prevención del crimen, en la Ciudad de Coppell, y CONSIDERANDO QUE, el Ayuntamiento de la Ciudad, después de haber tomado debidamente dichas consideraciones desea convocar a elecciones especiales uniformes que se llevarán a cabo el 8 de noviembre del 2011 con el fin de tomar en consideración la continuidad y aprovechamiento de una cuarta parte del uno por ciento del impuesto sobre ventas para el mantenimiento y reparación de las calles municipales y el apoyo económico para el distrito de control y prevención del crimen, adoptando una cuarta parte del uno por ciento del impuesto sobre ventas y uso recaudado con el fin de poner en práctica los programas para disminuir el crimen en la Ciudad de Coppell en un plazo de diez (10) años. AHORA, Y POR LO TANTO, QUE SEA ASÍ ORDENADO POR EL AYUNTAMIENTO MUNICIPAL DE LA CIUDAD DE COPPELL, TEXAS: SECCIÓN 1. Que se ordena por este medio convocar a elecciones el 8 de noviembre del 2011, para tomar en consideración dos (2) propuestas, a saber: La continuidad y adopción del aprovechamiento de una cuarta parte del uno por ciento del impuesto sobre ventas y uso, para el 0 TM 50246.2.71411 mantenimiento y reparación de las calles municipales y la continuidad y adopción del aprovechamiento de una cuarta parte del uno por ciento del impuesto sobre ventas y uso, para los programas para disminuir la criminalidad en un plazo de diez (10) años una vez fenecido el plazo actual, a someterse a la consideración de los electores de la ciudad que cumplan con los requisitos para su aprobación o desaprobación en las elecciones a ejercerse el 8 de noviembre del 2011. SECCIÓN 2. Que la notificación de las elecciones se exhiba en la vitrina de boletines utilizada para notificar las reuniones del Ayuntamiento de la Ciudad y publicarse en un periódico de circulación general en la Ciudad. Que dicha notificación deba publicarse el mismo día en cada una de las dos semanas subsiguientes, publicándose por primera vez no antes del treceavo día ni después del catorceavo día previo a la fecha de las elecciones. Se deberá conservar, como una constancia de dicha notificación, un ejemplar de la notificación publicada que contenga el nombre del periódico y la fecha de su publicación, y la persona que publique dicha notificación tomará nota de la hora de dicha publicación, la fecha en la que se publicó y el lugar donde se publicó. SECCIÓN 3. Las elecciones a las reformas de la Ley Orgánica que se proponen se llevarán a cabo según lo establezca un Convenio Electoral entre la Ciudad de Coppell, Texas, y el Departamento Electoral de Texas para las elecciones especiales del 8 de noviembre del 2011, en el cual al regente de la ciudad se le otorgan las facultades para suscribir el Contrato Electoral con el Condado de Dallas y dirigir las elecciones. SECCIÓN 4. Que la Secretaría del Ayuntamiento presentará la devolución de las boletas electorales ante el Ayuntamiento de la Ciudad de Coppell, durante una reunión del Ayuntamiento con el fin de escudriñar dichas elecciones apegándose al Código Electoral de Texas. SECCIÓN 5. Que las elecciones anticipadas compareciendo en persona podrán ejercerse ya sea en el Centro Municipal de Coppell, ubicado en el 255 Parkway Boulevard o en cualquier otra ramificación de las casillas electorales, según lo establece el Contrato Electoral. El ejercicio del voto compareciendo en persona se ejercerá a partir del lunes 24 de octubre del 2011 hasta el viernes 28 de octubre del 2011, de las 8:00 a.m. a las 5:00 p.m., el sábado 29 de octubre del 2011 de las 8:00 a.m. a las 5:00 p.m., el domingo 30 de octubre del 2011 de la 1:00 p.m. a las 6:00 p.m., el lunes 31 de octubre del 2011, hasta el miércoles 2 de noviembre del 2011 de las 8:00 a.m. a las 5:00 p.m., y el jueves 3 de noviembre del 2011 hasta el viernes 4 de noviembre del 2011 de las 7:00 a.m. a las 7:00 p.m. en las casillas electorales especificadas en los Contratos de Elecciones Conjuntas. SECCIÓN 6. Que las solicitudes de las boletas electorales para que los habitantes del Condado de Dallas ejerzan el voto anticipado por correo deberán enviarse por correo a: Toni Pippins-Poole, Chief Deputy Early Voting Clerk, Dallas County Elections Department, Health & Human Services Building, 2377 N. Stemmons Freeway, Suite 820, Dallas, Texas 75207. Las solicitudes para recibir las boletas electorales para ejercer el voto anticipadamente y por correo, si se enviaran por correo, deberán recibirse antes del mediodía del 30 de octubre del 2011. Las solicitudes para ejercer el voto anticipado, entregadas en persona, 1 TM 50246.2.71411 deberán entregarse en la oficina de la Secretaría antes del cierre del horario de oficinas del día 11 de octubre del 2011. SECCIÓN 7. Apegándose a la Sección 123.001 del Código Electoral de Texas, los sistemas para registrar el voto directo y escaneo óptico, aprobados por la Secretaría del Estado, se hace constar por este medio ser los que se utilizarán en las fechas de las elecciones convocadas para el 8 de noviembre del 2011. SECCIÓN 8. De conformidad con el Convenio de Elecciones Conjuntas, el Administrador Electoral del Condado quedará facultado como el Administrador Electoral para dichas elecciones convocadas. El nombramiento de los jueces electorales que la presidan y un juez electoral alterno que la presida en las casillas electorales serán aquellos funcionarios electorales que proporcione el Administrador Electoral y seleccionados entre la lista de jueces electorales propuestos que se anexe en el Convenio de Elecciones Conjuntas. SECCIÓN 9. En cumplimiento con la Sección 271.006 del Código Electoral de Texas, la Secretaria del Ayuntamiento, será la Secretaria de las Elecciones Anticipadas. Se nombra al Administrador Electoral del Condado como Secretario Delegado en Jefe de las Elecciones Anticipadas. Se nombrarán a otras u otros delegados de las elecciones anticipadas, según se considere necesario, para procesar los votos anticipados por correo y llevar a cabo las elecciones anticipadas en persona en las ramificaciones de las casillas electorales. SECCIÓN 10. Según lo establece la Sección 87.007 del Código Electoral de Texas, se deberá crear un consejo para escudriñar las boletas de las elecciones anticipadas y a cargo de procesar los resultados. El consejo para escudriñar las boletas del voto anticipado deberá estar conformado por ciertos integrantes nombrados de la manera que lo establezca el Convenio de Elecciones Conjuntas y el Juez que lo presida y un juez alterno que presida el consejo para las elecciones anticipadas y serán aquellos funcionarios electorales mencionados en el Convenio de Elecciones Conjuntas. SECCIÓN 11. Cada una de las reformas presentadas deberá contener solamente un tema y la boleta electoral deberá formularse de una manera en la cual los electores podrán votar "a favor" o "en contra" de la propuesta y sin necesidad de votar "a favor" o "en contra" de ambas propuestas indicadas. SECCIÓN 12. Las propuestas en la boleta electoral para adjudicarse la cuarta parte del uno por ciento de la recaudación del impuesto sobre ventas y uso son: Propuesta 1 ¿Debería la Ciudad de Coppell continuar y adoptar una cuarta parte del uno por ciento de la recaudación del impuesto sobre ventas y uso con el fin de contemplarse un ingreso para el mantenimiento y reparación de las calles municipales de la Ciudad de Coppell? 2 TM 50246.2.71411 Propuesta 2 ¿Debería la Ciudad de Coppell continuar y adoptar una cuarta parte del uno por ciento de la recaudación del impuesto sobre ventas y uso para poner en práctica los programas de disminución del crimen en un plazo de diez (10) años? SECCIÓN 13. Si cualquier palabra, oración, párrafo, subdivisión, cláusula, frase o sección este decreto por cualquier razón sea juzgado, considerarse nulo o anticonstitucional, dicha interposición no afectará la validez de las porciones restantes de este decreto, mismo que permanecerá con toda su vigencia y efectos. SECCIÓN 14. Este decreto deberá entrar en vigor inmediatamente a partir y después de su aceptación y publicación de su contenido, según lo contempla la ley y la ley orgánica en dichos casos. DEBIDAMENTE PROMULGADO Y APROBADO por el Ayuntamiento Municipal de la Ciudad de Coppell, Texas en este día _____ del mes de _____________ del año 2011. APROBADO: ____________________________________ DOUGLAS N. STOVER - ALCALDE ATESTIGUÓ: __________________________________________ CHRISTEL PETTINOS - SECRETARIA DEL AYUNTAMIENTO APROBADO POR SU CONTENIDO Y FORMA: ___________________________________ ROBERT E. HAGER – PROCURADOR DE JUSTICIA DEL MUNICIPIO (REH/cdb) 3 TM 50246.2.71411 AGENDA REQUEST FORM DATE: August 9, 2011 ITEM #: 20 CITY MANAGER'S REPORT A. Project Update and Future Agendas. Agenda Request Form - Revised 09/027 Document Name: %manrep DATE: August 9, 2011 ITEM #: 21 AGENDA REQUEST FORM MAYOR AND COUNCIL REPORTS A. Report by Mayor Stover regarding the Summer Music Series in August. Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: August 9, 2011 ITEM #: 22 PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF COMMUNITY INTEREST AND NO COUNCIL ACTION OR DELIBERATION IS PERMITTED Agenda Request Form - Revised 09/02 Document Name: %mayorreport AGENDA REQUEST FORM DATE: August 9, 2011 ITEM #: 23 NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec CERTIFICATE OF AGENDA ITEM SUBMISSION Council Meeting Date: August 9, 2011 Department Submissions: Items No. 8/B, 8/C, and 12-18 were placed on the Agenda for the above- referenced City Council meeting by the Planning Department. I have reviewed the Agenda Requests (and any backup if applicable) and hereby submit these items to the City Council for consideration. ____________________ Planning Department Financial Review: I certify that I have reviewed all the items submitted for consideration on the Agenda for the above-referenced City Council Meeting and have inserted any financial comments where appropriate. ____________________ Finance Department City Manager Review: I certify that I have reviewed the complete Agenda and Packet for the above-referenced City Council Meeting and hereby submit the same to the City Council for consideration. ____________________ City Manager (or Deputy City Manager)