CP 2011-07-12
NOTICE OF CITY COUNCIL MEETING AND AGENDA
JULY 12, 2011
DOUG STOVER MARSHA TUNNELL, Place 4
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BOB MAHALIK, Place 2 MARVIN FRANKLIN, Place 6
BRIANNA HINOJOSA-FLORES, Place 3 KAREN HUNT Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, July 12, 2011, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation regarding
Real Property.
1. Discussion regarding the land purchase agreements
associated with Northlake/Cypress Waters.
2. Discussion regarding land located west of South Coppell
Road and south of Bethel Road.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. Economic Development prospects north of Wrangler and
west of Belt Line Road.
2. Economic Development prospects north of Dividend and
west of Belt Line Road.
C. Section 551.074, Texas Government Code – Personnel Matters.
1. Discussion regarding the duties of Mayor and Council.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Discussion regarding the Sign Ordinance Committee.
B. Discussion regarding Old Town Aerial Crossings.
C. Update regarding Parks and Recreation Cost Recovery Project.
D. Discussion regarding the upcoming schedule for Boards and
Commissions.
E. Discussion regarding SB 100 and Election modifications.
F. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
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ITEM # ITEM DESCRIPTION
7. Presentation of an award to ecoCoppell from the National Environmental
Health Association as the recipient of the 2011 Excellence in Sustainability
Award.
8. Citizens' Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: June 14, 2011.
B. Consider approval of accepting the resignation of S. Kent
Chambless from the Conduct Review Board.
C. Consider approval of an ordinance to install school zone signs and
lights as needed and enforce state laws on Cowboy Drive at
Coppell High School, specifically situated from the south curb line of
West Parkway Boulevard to the north curb line of Town Center
Boulevard; and authorizing the Mayor to sign.
D. Consider approval of Contract Amendment #6 in the amount of
$70,000.00 to the Teague Nall & Perkins design contract for
improvements on West Sandy Lake Road, from Denton Tap Road to
SH 121; and authorizing the City Manager to sign and execute any
necessary documents.
END OF CONSENT
10. Consider approval of the Northlake 635 Business Park (Coppell Commerce
Center), Lot 1R2, Block D, Site Plan Amendment, to amend the existing site
plan to incorporate an additional 3.2 acres to provide approximately 348
additional parking spaces to serve the existing development on 23.1 acres
of property located along the west side of S. Belt Line Road, north of
Lakeshore Drive.
11. Consider approval of the Northlake 635 Business Park (Coppell Commerce
Center), Lot 1R2, Block D, Replat, being a replat of Lot 1R and a portion of
Lot 1R1 to incorporate approximately 3.2 acres of property to allow for
additional parking on approximately 23.1 acres of property located along
the west side of S. Belt Line Road, north of Lakeshore Drive.
12. PUBLIC HEARING
Consider approval of Case No. PD-251-SF-12, Rosebriar Estates, a zoning
change request from SF-12 (Single Family-12) to PD-251-SF-12 (Planned
Development-251-Single Family-12), to allow the development of six (6)
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ITEM # ITEM DESCRIPTION
single-family lots, with a minimum lot size of 12,000 square feet and three
(3) common area lots on 2.8 acres of property located south of Sandy
Lake Road between Dobecka Drive and Castlebury Court.
13. Consider approval of the Rosebriar Estates, Preliminary Plat, to allow the
subdivision of 2.8 acres of property into six (6) single-family lots and three
(3) common area lots on property located south of Sandy Lake Road
between Dobecka Drive and Castlebury Court.
14. Consider authorizing the Planning and Zoning Commission to be the
Municipal Authority for the approval of the Final Plat for Rosebriar Estates,
to allow the subdivision of 2.8 acres of property into six (6) single-family lots
and three (3) common area lots on property located south of Sandy Lake
Road between Dobecka Drive and Castlebury Court.
15. PUBLIC HEARING
Consider approval of Case No. PD-237R4-HC, QuikTrip, a zoning change
request from PD-237R3-HC (Planned Development-237 Revision 3-Highway
Commercial) to PD-237R4-HC (Planned Development-237 Revision 4-
Highway Commercial), to attach a revised Detail Site Plan, including
revised building and canopy elevations, to allow a 5,700-square-foot
convenience store with eight (8) gas pump islands on approximately 2.3
acres of land located at the northeast corner of S. Belt Line Road and the
proposed extension of Dividend Drive.
16. Consider approval of the Lesley Retail Addition (QuikTrip), Lot 1, Block B,
Final Plat, to establish a building site and provide required easements to
allow a convenience store with eight (8) gas pump islands on
approximately 2.3 acres of land located at the northeast corner of S. Belt
Line Road and the proposed extension of Dividend Drive.
17. PUBLIC HEARING
Consider approval of Case No. S-1253-C, Wynnpage Montessori
Academy, a zoning change request from C (Commercial) to S-1253-C
(Special Use Permit-1253-Commercial), to permit a 4,000-square-foot day
care to be located within the existing building and a 1,650-square-foot
outdoor play area, to be located at 255 S. Denton Tap, Suite 200.
18. Consider award of a contract through BuyBoard with CommFit in the
amount of $116,065.40, for fitness equipment for the expansion at the
Coppell Aquatics and Recreation Center, and authorizing the City
Manager to sign the necessary documentation.
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ITEM # ITEM DESCRIPTION
19. Consider award of a contract through BuyBoard with Fitco, in the amount
of $189,330.50, for fitness equipment for the expansion at the Coppell
Aquatics and Recreation Center, and authorizing the City Manager to
sign the necessary documentation.
20. Consider approval of an ordinance of the City Council of the City of
Coppell, Dallas County, Texas, amending the Code of Ordinances by
amending Article 9-11, Section 9-11-7(G) by creating the authority of the
Parks and Recreation Director to grant permits for specific activities
related to improving the fitness of the community; providing a savings
clause; providing a severability clause; and providing for an effective
date; and authorizing the Mayor to sign.
21. Consider approval of the terms and conditions for a contract with
Emergicon as the Fire Department patient billing service and authorizing
the City Manager or designee to execute all necessary documents.
22. Consider approval of a contract for the purchase of eight (8) cardiac
heart monitors/defibrillators to replace units on all Fire Department
apparatus in the amount of $257,746.80 and authorizing the City Manager
or designee to execute all necessary documents.
23. Consider appointments to Council Committees.
24. City Manager's Report.
A. Project Update and Future Agendas.
25. Mayor and Council Reports.
A. Report by Mayor Stover on the Metroplex Mayors’ Meeting.
B. Report by Mayor Stover regarding Fourth of July Fireworks Show and
Parade.
26. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
27. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
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ITEM # ITEM DESCRIPTION
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 8th day of July, 2011, at
__________________.
____________________________________
Christel Pettinos, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: July 12, 2011
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Discussion regarding the land purchase agreements associated with
Northlake/Cypress Waters.
2. Discussion regarding land located west of South Coppell Road and south of
Bethel Road.
B. Section 551.087, Texas Government Code – Economic Development Negotiations.
1. Economic Development prospects north of Wrangler and west of Belt Line
Road.
2. Economic Development prospects north of Dividend and west of Belt Line
Road.
C. Section 551.074, Texas Government Code – Personnel Matters.
1. Discussion regarding the duties of Mayor and Council.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: July 12, 2011
ITEM #: ES-3
WORK SESSION
3. Convene Work Session
A. Discussion regarding the Sign Ordinance Committee.
B. Discussion regarding Old Town Aerial Crossings.
C. Update regarding Parks and Recreation Cost Recovery Project.
D. Discussion regarding the upcoming schedule for Boards and Commissions.
E. Discussion regarding SB 100 and Election modifications.
F. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 %wksessn
(7/6/2011) Lesl~Henderson -Work Session Item -Old Town Aerial Crossings Page 1
From: Leslie Henderson
To: Ken Griffin
Subject: Work Session Item -Old Town Aerial Crossings
Attachments: Work Session Item -Old Town Aerial Crossings
Leslie,
Kevin has the exhibit we have been working on for the Old Town aerial cable crossings. I have received
the following information from the utility companies:
Oncor:
Total cost for all Crossings -$161,000. These costs are broken down by location on the exhibit
With the Oncor crossings being converted from aerial to underground, our electrician will need to work
on the connection to the service at each house. This will require permission from each property owner,
and the total cost will be approximately $4,650 as shown on the exhibit
Time Warner:
Time Warner has indicated that the amount of spicing required to bury only the crossings would be an
unreasonable cost and time. They have proposed to bury everything from their facility at 408 Bethel
west to Loch lane. This way they can splice only at the end, and the result will be the elimination of all
crossings and the parallel run. The estimated cost for this work is $140,000.
Verizon:
Verizon indicated that as part of their relocations they will remove all their overhead lines in this area, as
they have become excess anyway. the only potential issue is service to Eddie's Barber Shop, which may
require dedication of an easement behind Michael's Wood Floor business. They may request our
assistance in securing this easement. There is no proposed cost to the city for this work.
These numbers are approximate based on all available information. If we are given the green light, the
utility companies will do their detailed design work, and we will bring forward an agreement with a hard
number at a future meeting.
Let me know if you have any questions.
Thanks,
Keith
S COPPELL RDmitchell sts coppell rdloch lnw bethel rd
1.Oncor Service Drop - $6,500
2.City Electrician - $800
Oncor Power
1.Oncor service drop to two houses - $6,500
2.City Electrician - $2,050
Oncor Power
1.Oncor Distribution - $40,000
2.Time Warner Cable - Part of $140,000
3.Verizon - to be removed as part of relocation
Time Warner
Cable
Verizon
1.Oncor service drop to deli - $7,000
2.Time Warner Cable - Part of $140,000
3.Verizon - to be removed as part of relocation
4.City Electrician - $400
1.Oncor service drop - $6,500
2.City Electrician - $1,000
Oncor Power
Time Warner
Cable
Verizon
Oncor Power
1.Oncor service drop - $6,500
2.City Electrician - $400
Oncor Power
Oncor
Time Warner
Cable
1.Oncor Distribution - $38,000
2.Time Warner Cable - Part of $140,000
Oncor Power
1.Oncor service to Farmers Market - To Be
Removed
Oncor Power
1.Oncor Distribution - $35,000
2.Time Warner Cable - Part of $140,000
Oncor Power
Time Warner
Cable
1.Oncor Distribution - $15,000
2.Time Warner Cable - Part of $140,000
Time Warner
Cable
Oncor Power
620
LOCH
LN
416
W Bethel
Rd
701
Coppell
Rd
709
Coppell
Rd
713
Coppell
Rd
420
W Bethel
Rd440
W Bethel
Rd
446
W Bethel
Rd
449
W Bethel
Rd
456
W Bethel
Rd460
W Bethel
Rd
461
W Bethel
Rd509
W Bethel
Rd
512
W Bethel
Rd
516
W Bethel
Rd
540
W Bethel
Rd544
W Bethel
Rd
417
W Bethel
Rd
708
Coppell
Rd
DALLAS COUNTY, TEXAS
CITY OF COPPELL
11
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: July 12, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Update on the Parks and Recreation Cost Recovery Initiative
Background:
A City Council goal this year is to evaluate the current Park User Fees to determine if they are
fair, equitable and in keeping with the expectations of the community. In order to accomplish
this goal, the Parks and Recreation Department has hired the consultant firm of GreenPlay, LLC
to guide us through a process of establishing a “cost recovery” philosophy, which will lead to the
recommendation of appropriate fees for all park and recreation, environmental health and
cemetery services. The benefit of this philosophy is that it will give structure and a methodology
to determining fees based on the beneficiary of the services provided. For instance, if a particular
service is more community based, the cost for the service is borne by the general tax payer.
However, if the service is more individualized and the beneficiary is a single person or relatively
small group, the cost of providing the service will be charged more to the individual.
As part of this Cost Recovery Model, Resource Allocation Philosophy and Policy project, the
City of Coppell Parks and Recreation Department elected to examine their resource allocation
practices and develop a consensual philosophy, model and policy. Thankfully, the city is not
currently facing tough financial times, but the leadership is forward thinking and desires to have a
philosophy, model and policy in place to ensure proper planning and accountability to city
leaders and the community as a whole.
Preparing this Financial Resource Allocation Philosophy will assist in answering challenging
questions from the city leadership and from the citizens such as:
• Are our programs priced fairly and equitably?
• How will we continue to fund departmental facilities and services in relationship to future
budget constraints?
• Are we using funding in a responsible manner?
• Is there a methodology for the distribution of subsidy (funds used in excess of what is
collected by direct fees)? If so, are we transparent?
• Does the way we charge for services (facilities, programs, etc.) support the departmental
values, vision and mission?
Method Used in Determining a Cost Recovery Philosophy
The process has involved staff to a large degree, departmental leadership and the community,
because buy-in from all stakeholders is critical to successful development and implementation.
For the purposes of developing a Financial Resource Allocation Philosophy and Policy, cost
recovery is defined as the amount of funding for non-capital items that comes into the city that is
not General Fund tax subsidy or other subsidy (whether derived from property, sales, or other
sources).
• In February 2011, the Parks and Recreation staff met with representatives from
Greenplay, LLC, to begin the process of establishing project expectations, determine
critical success factors and begin to assess the current cost recovery situation.
• In March 2011, a workshop was held with staff to introduce and educate on the Cost
Recovery Pyramid Methodology, develop the Categories of Service for the department
and determine what costs staff needs to provide.
• In April 2011, the next series of workshops was held with the public to receive input on
the departmental vision, mission and values and to sort the Categories of Service based
on the beneficiary of each service type. Based on the information gathered at these
workshops, each type of service was categorized onto a “Resource Allocation Model”
labeling types of service from “mostly community benefit, to “mostly individual benefit”.
Also established at this time was identification of current cost recovery levels and
identification of direct and indirect costs for specific services.
• An update was made to the Park Board on June 6, 2011 as to the decisions that have been
made. The Board was excited about the progress and look forward to some final
recommendations.
• During the last full week of June, Greenplay returned for meetings with staff to establish
cost recovery target ranges and recommended goals, and developed implementation
strategies including a recommendation for changing the method of administering fees to
the Coppell youth sports organizations.
Following are the results of this effort:
Current Cost Recovery
When we refer to the level of cost recovery, it is important to note that only direct costs of
providing the service are included. No indirect costs will be attributed to a particular service.
Total cost recovery (non-tax revenue sources) in 2009 for the City of Coppell Parks, Recreation
Department; including Environmental Health was approximately 29% in the General Fund and
35% in the Enterprise Fund (Rolling Oaks). This lead to a total Departmental cost recovery of
approximately 30% of the operating expenses from fees and other forms of alternative funding
such as sales, grants, gifts, transfers and interest income. This percentage, along with community
satisfaction ratings, indicates very high City Council and community support for use of tax
dollars to fund the many existing services of the Department. However, there continues to be a
demand for more high quality facilities and programs. Efforts to meet this demand could be
possible through an increase in cost recovery for appropriate programs and services. This
enhances the ability to generate revenue while maintaining or increasing the participation needed
to generate new dollars. The Cost Recovery Model, Resource Allocation Philosophy and Policy
takes into account the funding philosophies that will guide future pricing and allocation of
resources.
Current Cost Recovery Accounting
The department collects specific amounts of revenue through fees and charges for the various
services provided. These revenues are primarily collected from participants utilizing very
individualized services such as classes, lessons, memberships, admissions, rentals and
merchandise purchase.
It is important to recognize that, because of the community service aspect of our offerings, the
vast majority of the cost of services and facilities offered by the Parks and Recreation Department
will be spent on elements that benefit the entire community, and not those elements that have a
mostly individual benefit. In the model that staff has been examining for the past several weeks,
the percentage of cost attributable to the provision of “community focused” initiatives has been
discovered to be approximately 77%. These services are exemplified by the open spaces in the
parks, the trail system, community-wide events and numerous volunteer opportunities such as the
Community Gardens, Farmers Market and Friends of Coppell Nature Park, which have limited or
no expectation of cost recovery.
Current Subsidizations Accounting
Taxes
o Property tax is the primary source (51.45%) of funding for the city and is
allocated on an annual basis by the City Council
o Sales tax is the secondary source (16.77%) of funding for the city, has a limited
capacity and is also allocated annually through the budget process. The ½ cent
sales tax dedicated to park development through the Coppell Recreation
Development Corporation is projected to generate $4,500,000 in FY 2010-11, of
which $3,300,000 will be transferred into maintaining the elements developed by
this tax. It is important to note that an estimated 55-60% of this tax is paid by
non-residents of Coppell.
Financial Goals
There are many goals to be addressed by this process. Of prime importance is to understand that
a goal is not to automatically raise fees for services simply because something falls outside the
standard for that service. Nor is it a goal to immediately achieve cost recovery of certain services
that are not currently hitting the target. Primarily, this work will lay the foundation for
development and implementation of appropriate and understandable fees for all services. Another
proposed outcome is a mechanism and consistent language for communicating the need for
taxpayer funding and how it is used. The ambitious long-term financial goal is to lessen the
department’s dependence on tax funds.
It is informative to identify trends regarding all sources of revenue. As a part of this study we
looked at revenues from FY2008/2009 ($1,564,800) and FY2009/10 ($2,153,364) actual, and FY
2010/11 ($2,075,057) anticipated, for all types of programs and services.
This cost recovery philosophy development process has been very enlightening to staff and will
change the way that they consider program and service delivery. The community input aspect of
establishing the categories of service and the associated cost recovery levels was particularly
interesting. Although the community has always been very supportive of Parks and Recreation
services in Coppell, there is a desire among the residents to have some program elements to better
recover their costs through fees, donations, grants, sponsorships, etc. There are a number of
major recommendations forthcoming as a result of this study which will include the
resident vs. non-resident fee structure, a formal scholarship program, changing the
“membership” aspect of facility access, expansion of sponsorships and donations to assist
with financial sustainability of programs, establishment of a defensible fee for
community youth sports, simplify the fee structure at the Aquatics and Recreation Center
and establish defensible rates at Rolling Oaks Memorial. There will also be a focus on
reviewing the financial viability of certain services; with efforts to increase cost recovery
through lowering costs, increasing revenues and modifying or eliminating services that
are underperforming.
The appropriate listed items will be strategically brought before Council over the next
few months for consideration.
City Council Action requested:
This is a presentation regarding the current status of the initiative to review the Cost
Recovery effort. No action is requested at this time.
MEMORANDUM
DATE: July 5, 2011
TO: Clay Phillips, City Manager
FROM: Chiquita Taylor, Deputy City Secretary
SUBJECT: Annual Board/Commission/Committee Appointments
RE: Process Schedule
Listed below is a schedule of dates for the annual appointments of members to the City’s
Boards/Commissions/Committees that I would like to review with the City Council during the
Work Session of July 12, 2011:
Advertising – August 1 through September 23, 2011
A press release will be forwarded to the Citizens Advocate, Coppell Gazette,
Dallas Morning News, CiTV Government Cable Access Channel and put on the
web site, requesting citizens to volunteer to serve on the City’s
Boards/Commissions/Committees. Advertising will continue for a period of eight
(8) consecutive weeks from August 1, 2011 through September 23, 2011. During
the month of August, a mass mailing will be sent to all Coppell citizens. The
mailing will consist of an application and a summary of each of the
Boards/Commissions/Committees.
Applications – August 1 through September 23, 2011
Applications will be available and accepted from 8:00 a.m. to 5:00 p.m.,
August 1, 2011 through September 23, 2011 in the City Secretary’s Department at
Town Center. Applications presently on file in the City Secretary’s Department
will not be considered.
Staff Liaisons
Staff Liaisons will be issued a membership list on July 22, 2011 for their
particular Board/Commission/Committee, indicating those members whose terms
expire December 2011, together with a new application form for distribution,
should those members wish to re-apply. Deadline for these applications will also
be September 23rd.
City Council Applicant Packet
A binder will be prepared for members of Council containing a master list of all
applicants, together with copies of each application and pertinent information.
This document will be available in the City Secretary’s Department for each
member of Council at 8:00 a.m., Friday, September 30, 2011. Any binders not
picked up by 5:00 p.m. on Friday will be put in the Council mailboxes.
Interview Process – October 3 though October 21, 2011
Animal Services Advisory & Appeals Board
Board of Adjustment
Conduct Review Board
Economic Development
Keep Coppell Beautiful
KCB Youth Advisor
Library Board
Library Bd. Youth Advisor
Park & Rec. Youth Advisor
Planning & Zoning Commission
Special Council
Letters will be sent to each applicant reaffirming the date of the interview and
scheduling individual times.
Appointments – November 8, 2011
An agenda item will be submitted for the November 8, 2011 City Council meeting
to appoint members to the City’s Boards/Commissions/ Committees.
Letters of Appointment and/or Regret
The City Secretary’s Department will notify all applicants indicating their
appointment and date of being sworn into office, and/or letters of regret. Staff
Liaisons will be requested to contact applicants to confirm their attendance at the
swearing-in ceremony.
Swearing-in Ceremony
An agenda item and oaths of office will be prepared for the December 13, 2011
City Council meeting for the Mayor to formally swear in appointed members.
New members will officially take their position on the
Board/Commission/Committee on January 1, 2012.
Reception
A reception for the newly appointed members and the members whose
commission did not expire will be held prior to the December 13, 2011 City
Council meeting.
MEMORANDUM
DATE: July 8, 2011
TO: Mayor and Council
Clay Phillips, City Manager
FROM: Christel Pettinos, City Secretary
RE: SB 100 and Election Modifications
As you are aware, the Texas Legislature passed SB 100 during the 82nd Regular Legislative
Session relating to “the adoption of certain voting procedures, and to certain elections, in order to
include procedures necessary to implement the federal Military and Overseas Voter
Empowerment Act (MOVE Act).” As a result, the counties are no longer obligated to contract
with the cities to provide election equipment and services for May elections on even-numbered
years.
Municipalities have been given a few options on how they wish to handle their elections moving
forward, but must pass a resolution by December 31, 2012, approving such modifications.
Dallas County has stated they will not contract with cities for the May 2012 election due to the
primary runoff election date now being held on the fourth Tuesday in May. Consequently, we are
forced to make a decision on our election process within the next month. Therefore, our options
are as follows:
Option 1 – Move local elections to the uniformed November election date.
Option 2 – Keep Council terms and the May election date as is, and rent equipment to conduct
our own election in May on even-numbered years. This has a fiscal implication of approximately
$25,000-50,000.
Option 3 – Conduct a Charter Election in November 2011 to change Council terms to four years,
thus enabling May elections to fall on odd-numbered years.
Option 4 – In the event cities can form an Elections Consortium, outsource the May election to a
third-party.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
July 12, 2011
7
✔
PRESENTATION
Presentation of an award to ecoCoppell from the National Environmental Health Association as the recipient of the
2011 Excellence in Sustainability Award.
Brian Collins, President of the National Environmental Health Association, and City of Plano Health Department
Director will present award to Mayor Doug Stover.
No action necessary.
^NEHA Presentation - 1 AR
PARKS AND RECREATION DEPARTMENT
ENVIRONMENTAL HEALTH DIVISION
Interoffice Memorandum
TO: Mayor and City Council
FROM: Perri Kittles, Environmental Health Officer
VIA: Brad Reid, Director of Parks and Recreation
DATE: July 12, 2011
SUBJECT: Presentation to ecoCoppell by the National Environmental Health
Association as the recipient of the 2011 Excellence in Sustainability
Award Winner
Background:
This award recognizes organizations, businesses, associations, and individuals who are
solving environmental challenges by using innovative and environmentally sustainable
practices. An extensive detailed application process and a thorough review of each
application are performed by a Sustainability Committee appointed by the National
Environmental Health Association. In 2012, as a past recipient of the award ecoCoppell
will be part of the Sustainability Committee for selection of the next recipient.
Presentation of the award took place on June 18, 2011 in Columbus, Ohio at the Awards
Ceremony for the National Environmental Health Association Annual Education
Conference and Exhibition. A trophy and a $500.00 honorarium sponsored by
Underwriters Laboratories, Inc. were awarded to ecoCoppell.
The award is being presented tonight to ecoCoppell by Brian Collin, President Elect of
the National Environmental Health Association, and City of Plano Health Department
Director.
Ms. Perri A. Kittles
City of Coppell Texas
816 S. Coppell Road
Coppell, TX 75019
Dear Ms. Kittles,
It is my pleasure to notify you that the selection committee for the NEHA Excellence in
Sustainability Award has chosen Eco Coppell as the recipient of this award for 2011.
Congratulations!
I would like to invite you to attend the NEHA Annual Educational Conference in
Columbus Ohio on June 18th to receive your award. The award consists of a trophy and
a $500 honorarium. As the recipient, you are also invited to give a presentation on your
program during the Sustainability educational tract on Monday, June 20th.
Please contact Shelly Wallingford at NEHA at 303-756-9090, x-313 for specifics
concerning the presentation. In the unfortunate event that you will not be able to attend or
present, please let Shelly know also.
Again, congratulations on receiving this award, and I look forward to meeting you in
Columbus!
Best regards,
Jim Dingman
Chair
Excellence in Sustainability Award Committee
Excellence in Sustainability Award Program
Project Summary
The City of Coppell has structured a sustainability plan with an Environmental
Management System to look at government operations. Our commitment to
environmental efforts and sustainability are far reaching within our organization and our
community. The City of Coppell has been proactive in reducing impacts on the
environment by initiating programs, ordinances, and infrasture for a more sustainable
future. The city seized opportunities during the city’s growth period to adopt a tree
preservation ordinance, construct a new Leadership in Energy & Environmental Design
(LEED) certified Senior and Community Center, implement curbside and yard trimmings
recycling, Household Hazardous Waste disposal, litter/neighborhood integrity
ordinances, and a trail plan. Decisions based on the future were continued with hybrid
vehicle purchases, drought tolerant landscape medians, central control irrigation, facility
energy audits and retrofits, community gardens, farmer’s market, and participation in
regional planning. The City of Coppell continues to take a leading role in developing
environmental initiatives through a systematic and broad-based approach to
sustainability. An Environmental Management System has been implemented at the
city’s Service Center for over two years and recently received the Clean Texas Gold
Award from the Texas Commission on Environmental Quality, becoming the first city in
Texas to achieve the gold level. The city is committed to implementing an Environmental
Management System city-wide through the coordination of the interdepartmental Green
Team, and is currently developing an Environmental Management System at the Coppell
Aquatic and Recreation Center and the Library. Our success in part is due to our belief
that what we are doing is “the right thing to do”. We feel it is our duty to set an example
for our citizens and other organizations to follow.
Excellence in Sustainability Award Program
General Project Description
Benchmarked on the International Organization for Standardization 14001 Standards, the
City of Coppell is among the first municipalities to structure a sustainability plan with an
Environmental Management System to look at government operations from a new lens
and strive for continuous performance improvement. Besides breaking down the silos of
a local government, informing and engaging all employees, and shifting the
organizational culture, this innovative environmental initiative has produced results. The
City of Coppell has been proactive in reducing impacts on the environment long before
the recent “green movement”. For a municipality with a population that has doubled
since 1990, there have been ample opportunities to initiate programs, ordinances, and
infrastructure for a more sustainable future. During this growth, the city seized these
opportunities and adopted a tree preservation ordinance, constructed a new Leadership in
Energy & Environmental Design certified Senior and Community Center, implemented
curbside and yard trimming recycling, Household Hazardous Waste disposal,
litter/neighborhood integrity ordinances and a trail plan. Decisions based on the future
were continued with hybrid vehicle purchases, drought tolerant landscape medians,
central control irrigation, facility energy audits and retrofits, community gardens,
farmer’s market, and participation in regional planning.
The City of Coppell made the decision in late 2006 to continue to take a leading role in
developing environmental initiatives through a systematic and broad-based approach to
sustainability. With the Mayor signing the US Conference of Mayors’ Climate
Protection Agreement, the City Manager formed the interdepartmental Green Team to
coordinate the city’s efforts. The City of Coppell joined Local Governments for
Sustainability, and started collecting data for a governmental emissions inventory.
Realizing the impact that municipal operations have on the environment, a core team was
appointed by the City Manager to attend the Environmental Management System (EMS)
coached training being offered through a grant from Environmental Protection Agency
(EPA) and the Texas Commission on Environmental Quality (TCEQ).
The scope of the first Environmental Management System tackled the City of Coppell
Service Center that housed the most Texas Commission on Environmental Quality
Registration numbers, departments/divisions, and a variety of work activities. The
Environmental Management System is documented and performance based to ensure
regulatory compliance, control risk and liabilities, and conserves resources (and, in turn,
is a cost savings for the city). The Environmental Management System has been
implemented at the Service Center for over two years and recently received the Clean
Texas Gold Award from the Texas Commission on Environmental Quality.
The City of Coppell is committed to implementing and Environmental Management
System City-wide through the coordination of the interdepartmental Green Team. The
following Environmental Policy has been adopted for all city employees:
To ensure a desirable community, the City of Coppell will…
Commit to evaluate and improve environmental standards
Outline strategies to minimize impacts on the environment
Protect natural resources by managing our activities
Promote and continually improve the efficient use of resources
Educate others
Look for ways to live in a safe and healthy community
Lead as a proactive model in the region.
Priority targets and goals are reduction of energy and fuel use as Coppell is located in an
Environmental Protection Agency Non-Attainment area in North Central Texas. Two
years into the Environmental Management System the Service Center has reduced energy
use by 6% and the City of Coppell purchases 50% renewable energy city wide for
additional emissions reduction. As a result of energy audits at the two largest facilities
and replacing chillers, implementing set points, and lighting retrofits, there was a 40%
reduction of kWh. Fuel reduction for all city fleet was 10% in 2008 with a savings of
approx. $90,000 with the Clean Fleet Ordinance, right sizing vehicles, including 13%
fleet now in hybrid vehicles, implementing an anti-idling policy and scheduled vehicle
maintenance.
Excellence in Sustainability Award Program
Innovation, Sustainability, and/or Partnerships
What makes ecoCoppell innovative and creative is that this local government has a
structured approach to sustainability that is a process, not just a project, to continuously
recognize and reduce environmental impacts from decisions to operations and activities.
The success is in the employee engagement which involves team work, communication,
management support, and slowly a culture change in the organization. As we continue to
allow issues to be resolved by employees that actually perform that activity, we are
making innovative decisions that eliminate the potential for the issue to resurface, thus
insuring sustainability for the future. In 2011, we are looking forward to our third annual
Green Day on March 17th, where we will hold a green product fair, wear green, and eat
lime sorbet.
As a community leader in sustainability, the City of Coppell fosters partnerships with
many local organizations to strengthen the environmental efforts. Advocacy and
advisory roles are carried out by Keep Coppell Beautiful, Friends of the Coppell Nature
Park, Coppell Community Garden/Coppell Farmers Market and the Coppell Chamber of
Commerce “Greenstorming”. EcoCoppell initiatives are used as case studies and best
practices through affiliation reports and recognitions by ICLEI Local Government for
Sustainability, Keep Texas Beautiful and Keep America Beautiful, Tree City USA, North
Texas Regional Environmental Management Systems, Texas Commission on
Environmental Quality Clean Texas, State of Texas Alliance for Recycling and NetZero
Waste Pollution Prevention.
Excellence in Sustainability Award Program
Superior Practices
EcoCoppell continues to reduce energy use, fuel use, and waste/material consumption.
Through the Environmental Management System, there is assurance of environmental
regulatory compliance and procedures in place for prevention and emergency response to
environmental emergencies. Through ecoCoppell, environmental awareness has spread
through the city operations and beyond, to employees’ homes, and throughout the
community. The Clean Fleet Policy, Green Purchasing Policy, Employee Commuter
Survey, Recycling, Energy Management Systems, and more are all standard operating
procedures designed to benefit the environment. For almost twenty years community
wide litter clean-ups, recycling opportunities, and environmental education have been a
part of the fabric of Coppell. The City of Coppell was green even before being “green”
was cool. By going for the “GOLD” and becoming the first city in Texas to achieve the
Clean Texas Gold Award, the City of Coppell exceeded regulatory requirement for
municipalities in Texas.
Excellence in Sustainability Award Program
Commitment and Leadership in Pursuit of Environmental
Achievement
EcoCoppell has been infused in the culture of the organization and community quality of
life. The Mayor and City Council have included “sustainability” in the City’s
Comprehensive Master Plan, the Coppell Vision 2030 goals and has representatives on
the Regional Transportation Task Force and ICLEI Local Government for Sustainability.
The commitment and support from the City Managers Office has been vital to sustaining
the momentum, as well as the interconnected network of all departments at all levels and
partnerships with community organizations. Utilizing the Environmental Management
System framework as small systems within the larger system gives continuous feedback
for environmental excellence.
Some of the key elements to our Environmental Management System success have been
established in our policy statement. Our first objective is to “commit to evaluate, comply
and improve environmental standards”. This commitment is a continuous philosophy
that has become a part of our daily operations. It has to be applied in all aspects of
everyone’s position. Next we have “outlined strategies to minimize impacts on the
environment” by developing objectives and targets. We are “protecting natural resources
by managing our activities” through operational controls procedures. And lastly we
“promote and continually improve the efficient use of resources” by monitoring and
measuring our objectives.
The City of Coppell is continuing to take a leading role in the community by developing
environmental initiatives through a systematic and broad-based approach to
sustainability. Some of the ecoCoppell initiatives for the City of Coppell Operations are
as follows.
Clean Fleet – By initiating the Clean Fleet Vehicle Ordinance in March of 2006, the City
of Coppell has reduced fuel consumption and emissions, notably nitrogen oxide (Nox).
The ordinance includes a strict no-idling policy, and requires the purchasing of vehicles
with reduced emissions. Thirteen percent of the City of Coppell fleet are hybrid electric
vehicles and the new fire apparatus complies with the new stricter EPA 2010 Heavy-Duty
Diesel Emission requirements.
Green Purchasing – Highlights of green purchasing are the 50% alternative energy
electric contract, 30% post consumer recycled paper, earth friendly cleaning supplies,
biodegradable paper goods, and refilled toner cartridges.
Municipal Energy Use – The City of Coppell will comply with the requirements of HB
3693 by compiling and posting the following information annually:
1) The total metered amount of electricity, water and natural gas used by the city for
its services.
2) The total amount paid for electricity, water and natural gas. The total annual cost
paid for the three utility services appear as one figure.
3) Use of Energy Star Building Management.
Greening Facilities – With 24 buildings, the City of Coppell can make a considerable
difference in environmental impacts and cost savings by greening the operations and
maintenance of the city facilities. The focus has been on energy efficiency initiatives,
such as lighting retrofits, HVAC upgrades, and window and door replacements.
Storm Water Management Plan - The City’s Storm Water Management Plan addresses
six minimum control measures as required by state regulations. The minimum control
measures, when implemented in concert, are expected to result in significant reductions
of pollutants discharged into receiving water bodies. The six Municipal Separate Storm
Sewer System program control measures are: Public Education and Outreach; Public
Participation/Involvement; Illicit Discharge Detection and Elimination; Construction Site
Runoff Control; Post-Construction Runoff Control; Pollution Prevention; Good
Housekeeping.
Environmental Management System – The city’s interdepartmental Green Team oversees
the development of the Environmental Management System, starting first at the Coppell
Service Center. In 2010, the City of Coppell Service Center was recognized by the Texas
Commission on Environmental Quality as a GOLD Member of Clean Texas. To receive
this recognition the Environmental Management System at the Coppell Service Center
was third-party certified, then verified by the Texas Commission on Environmental
Quality. The City of Coppell is the first certified Environmental Management System
developed by a municipality in the state of Texas.
Excellence in Sustainability Award Program
Transferability to Other Users
EcoCoppell can be transferred to other users by making the decision to take a leading role
in developing environmental initiatives through a systematic and broad-based approach to
sustainability. You have to be ready and willing to take a detailed look at your
organization and how each individual and each process can and does effect the
environment. One of the most important initial steps is management commitment and
support. Once everyone is onboard you can begin the process of developing a systematic
approach to consider environmental impacts in routine decision making and day to day
operations, through establishing a framework for tracking, evaluating and communicating
environmental performance.
There are key elements that must be addressed initially in order for your organization to
develop a successful project: Total commitment from management, plan a system and
make it easy to use, make information about the system easily accessible, identify aspect
but don’t over complicate, clearly identify the environmental compliance requirements,
ensure financial, physical and human resources, set measurable objectives and targets that
facilitate continuous improvement, and always work on the philosophy of continuous
improvement.
The transferability of a sustainability plan to other users has great possibilities and we
always welcome the opportunity to share results and activities with others, not only
externally from one organization to another, but internally from one facility to another
and from employee to employee. As people begin to hear and see the change in culture
within an organization it becomes contagious. That’s not to say that there won’t be
challenges, but the reality of it is “it’s the right thing to do” to help preserve the future of
our environment.
Excellence in Sustainability Award Program
Funding Sources
EcoCoppell start-up costs have been absorbed in the budget and through alternative
funding. The Environmental Management System Core Team was trained through
Environmental Protection Agency grant-funded Environmental Management System
training dollars. Departments have utilized their budgets for additional operational
supplies where change was needed. Facility energy efficiency retrofits and enhancements
have utilized Department of Energy grant and capital project funds. Solid Waste Funds
have been applied to recycling promotion and equipment. For the second year in a row
the City Manager’s Office has budgeted $20,000 for Green Team promotions, training,
programs, and audits. Results tracked since 2005 have a cost savings of an estimated
$1.5 million.
Excellence in Sustainability Award Program
Other Details
Many new processes, equipment and procedures have been developed during this project.
Specific targets and goals are reduction of energy and fuel use as Coppell is located in an
Environmental Protection Agency Non-Attainment area in North Central Texas. Two
years into the Environmental Management System the Service Center has reduced energy
use by 6% and the City of Coppell purchases 50% renewable energy city wide for
additional emissions reduction. As a result of energy audits at the two largest facilities
and replacing chillers, implementing set points, and lighting retrofits, there was a 40%
reduction of kWh. Fuel reduction for all ot the city fleet was 10% in 2008 with a savings
of approx. $90,000 with the Clean Fleet Ordinance, right sizing vehicles, including 13%
fleet now in hybrid vehicles, implementing anti-idling policy and scheduled vehicle
maintenance.
Operational and maintenance improvement resulting from this project were many. By
developing a Petroleum Spill Control Policy and Procedure we have trained all key
personnel regarding spill control, clean-up and reporting. All petroleum spills are
documented, investigated, and additional steps regarding correction and prevention are
taken when needed. Another key element to our success is monitoring and tracking our
waste streams. A specific area is designated as the Waste Storage Area. All wastes from
operations and maintenance are stored in this area through a check-in system and a
check-out system, and all waste stream disposal information is recorded through
manifests. Whenever possible hazardous waste is eliminated. An example is the
elimination of a hazardous chemical used in cleaning equipment parts, specifically
Toluene used to clean epoxy from a machine that applies reflective buttons in the middle
of the street. We found that by changing out a small plastic tube where the epoxy and the
button come together just before application, we could completely eliminate the storage
of a hazardous chemical and the disposal of a hazardous waste. Because of our
sustainability plan and our Environmental Management Systems approach to operations
we have reduced the actual impacts on the environment and risk to human health.
The last “other detail” of our sustainability plan that should be mentioned is that through
the process of developing our plan we became better communicators with each other.
We broke down barriers that existed within our organization, we crossed departmental
lines, we worked together, and we became one for the betterment of our environment, our
organization, and our community.
Excellence in Sustainability Award Program
Supporting Information
Video Clip of the Clean Texas Gold Award presented by Chris Meeks, Texas
Commission on Environmental Quality, at the City of Coppell City Council Meeting,
September 28, 2010. Click here to view video.
City of Coppell Website EcoCoppell Portal.
This is the city webpage for all the EcoCoppell city initiatives, community outreach and
education, and community involvement. Use left menu for navigation around site.
The Coppell Community and Senior Center was built to LEED standards and opened in
2010. Read more.
The following pages include:
US Mayors Climate Protection Agreement Resolution signed January, 23, 2007
Press Clippings
Texas Commission on Environmental Quality letter of verification of the
Environmental
Management System
Third party Audit Certification
Table of Contents of the Environmental Management System Manual
ENVIRONMENTAL MANAGEMENT SYSTEM
Table of Contents
EMS HISTORY
1.0 Scope
2.0 Environmental Policy Procedure
2.1 Environmental Policy
3.0 Aspects/ Impacts Procedure
3.1 Service Center Ranking
4.0 Legal Requirements Procedure
4.1 Service Center Requirements
5.0 Action Plan Procedure
6.0 Objectives and Targets Procedure
6.1 Objectives and Targets
6.1.1 Performance Fuel Reduction Plan
Clean Fleet Vehicle Ordinance
Fleet Services Tire Inflation Program
6.1.2 Performance Energy Reduction Plan
6.1.3 Performance Water Reduction Plan
6.1.4 Compliance Storm Water Plan
6.1.5 Compliance Natural Resources Plan
6.1.6 Compliance Recycle Plan
6.1.7 Community Outreach
6.2 Operational Controls Procedure
6.2.1 Spill Control Procedure
Service Center SPCC Fuel Island Procedure
Spill Control Training Presentation
Spill Control Quicklist
Spill Report
Thinners Use and Disposal
Service Center Chemical Inventory
Note: Hard copies of this document are considered out of date. 7/2/2010
6.2.2 Hazardous Waste Procedure
Covered Waste Area Check-In
Covered Waste Area Inspection
Service Center Waste Storage Map
Waste Classification Procedure
6.2.3 Storm Water Controls Procedure
Erosion and Sediment Control Inspection Report Form
Management of Change
7.0 Roles and Responsibilities Procedure
7.1 Personnel Plan
7.2 Establishment of Sustainable Green Team
Universal Reporting Matrix
8.0 Training Procedure
8.1 Schedule for Employees Procedure
EMS Training Schedule
Operational Training Prompts
9.0 Communication Procedure
10.0 Monitoring and Measuring Procedure
11.0 Emergency Response Preparedness Procedure
12.0 Evaluation of Compliance Procedure
13.0 Document and Records Management Procedure
13.1 Controlled Documents List
14.0 Internal Audit Procedure
14.1 Nonconformance and Corrective and Preventive Action Procedure
15.0 Management Review Procedure
Note: Hard copies of this document are considered out of date. 7/2/2010
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 12, 2011
9A
✔
PROCEDURAL
Consider approval of minutes: June 14, 2011
Minutes of the City Council meeting held on June 14, 2011.
Staff recommends approval.
%minutes
MINUTES OF JUNE 14, 2011
The City Council of the City of Coppell met in Regular Called Session on
Tuesday, June 14, 2011, at 5:30 p.m. in the City Council Chambers of Town
Center, 255 Parkway Boulevard, Coppell, Texas. The following members were
present:
Doug Stover, Mayor
Marsha Tunnell, Mayor Pro Tem
Tim Brancheau, Councilmember
Bob Mahalik, Councilmember
Brianna Hinojosa-Flores, Councilmember (late arrival)
Marsha Tunnell, Councilmember
Billy Faught, Councilmember
Marvin Franklin, Councilmember (late arrival)
Karen Hunt, Councilmember
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos
and City Attorneys David Dodd and Robert Hager.
1. Call to order.
Mayor Stover called the meeting to order, determined that a quorum was
present and convened into Executive Session.
Councilmember Franklin arrived prior to convening Executive Session.
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.072, Texas Government Code - Deliberation
regarding Real Property.
1. Discussion regarding the land purchase agreements
associated with Northlake/Cypress Waters.
B. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. Economic Development prospects north of
Southwestern Blvd and east of S. Coppell Road.
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Page 1 of 10
2. Economic Development prospects south of Canyon
and west of N. Coppell Road.
Mayor Stover convened into Executive Session at 5:43 p.m. Mayor
Stover adjourned the Executive Session at 6:27 p.m. and opened the
Work Session.
Councilmember Hinojosa-Flores arrived during Executive Session.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Presentation by Vicki Chiavetta, Library Director.
B. Discussion on Council Committee Preferences.
C. Discussion regarding Building Inspection’s Rental
Registration and Inspection Program.
D. Discussion regarding an Ordinance Revision on Park
Activities.
E. Discussion regarding Creek Maintenance.
F. Discussion regarding Citizen Summit.
G. Discussion of Agenda Items.
Mayor Stover recessed Work Session and opened the Regular Session.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
Phil Jeleske with Rejoice Lutheran led those present in the Invocation.
6. Pledge of Allegiance.
Members of the Choctaw Indian Tribe led those present in the Pledge of
Allegiance.
cm061411
Page 2 of 10
7. Citizens' Appearances.
Mayor Stover advised that no one signed up to speak.
8. Consider approval of a proclamation honoring Scott Orr for his
years of service on the Coppell Independent School District
Board of Trustees, and authorizing the Mayor to sign.
Mayor Stover, Councilmember Mahalik, and Councilmember
Hinojosa-Flores read the proclamation for the record and presented the
same to Scott Orr.
Action:
Councilmember Hinojosa-Flores moved to approve the proclamation
honoring Scott Orr for his years of service on the Coppell Independent
School District Board of Trustees, and authorizing the Mayor to sign.
Councilmember Mahalik seconded the motion; the motion carried 7-0
with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the
motion.
9. Report by Library Advisory Board.
Thomas Dwyer, Chair, gave the board’s semi-annual report.
10. Consider approval of the following consent agenda items:
A. Consider approval of minutes: May 24, 2011 and May 31,
2011.
B. Consider approval of accepting the resignation of Terra
Taylor from the Keep Coppell Beautiful Board and
appointing Shawn Thompson to fill the unexpired term.
C. Consider approval of an ordinance approving a
negotiated settlement with Oncor Electric Delivery
Company LLC., regarding the company's application to
increase electric rates within the corporate city limits of
the City of Coppell are just and reasonable; and
authorizing the Mayor to sign.
cm061411
Page 3 of 10
D. Consider approval of an Ordinance for Case No. PD-
185R2-LI, Coppell Industrial Addition (Uline-Tradepoint),
a zoning change from PD-185R-LI (Planned Development-
185 Revised-Light Industrial) to PD-185R2-LI (Planned
Development-185 Revision 2-Light Industrial), to amend
the Detail Site Plan to allow revised parking,
landscaping, elevations and signage for the existing
600,000-square-foot building on 30.33 acres of property
located at 980 Bethel Road and authorizing the Mayor to
sign.
E. Consider approval of an Ordinance for Case No. PD-
240R3-HC, North Gateway Plaza, Lot 6, Block A, a zoning
change from PD-240-HC (Planned Development-240-
Highway Commercial) to PD-240R3-HC (Planned
Development-240 Revision 3-Highway Commercial), to
amend the 12.36 acre Concept Plan and to attach a
Detail Site Plan on 0.67 acres to allow the development
of a 4,171-square-foot medical office located at 755
North Denton Tap Road and authorizing the Mayor to
sign.
Action:
Councilmember Mahalik moved to approve Consent Agenda Items A, B, C
carrying Ordinance No. 2011-1277, D carrying Ordinance No.
91500-A-566, and E carrying Ordinance No. 91500-A-567.
Councilmember Franklin seconded the motion; the motion carried 7-0
with Mayor Pro Tem Tunnell and Councilmembers Brancheau, Mahalik,
Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of the
motion.
11. Consider approval of Advanced Funding Agreement
Amendment #1 between the State of Texas, acting through the
Texas Department of Transporation (TxDOT), and the City of
Coppell to terminate the original agreement for the widening
of Sandy Lake Road from North Coppell Road to South Coppell
Road, executed on April 21, 2006; and authorizing the Mayor
to sign and execute all necessary documents.
cm061411
Page 4 of 10
Presentation:
Ken Griffin, Director of Engineering, made a presentation to the Council.
Action:
Councilmember Franklin moved to approve an Advanced Funding
Agreement Amendment #1 between the State of Texas, acting through
the Texas Department of Transporation (TxDOT), and the City of Coppell
to terminate the original agreement for the widening of Sandy Lake Road
from North Coppell Road to South Coppell Road, executed on April 21,
2006; and authorizing the Mayor to sign and execute all necessary
documents. Councilmember Hinojosa-Flores seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Faught, Franklin and Hunt voting
in favor of the motion.
12. Consider approval of a contract with JQ Infrastructure in the
amount of $146,940.00 for the design of Vanbebber Drive and
Sandy Knoll Drive as provided for by the ¼ Cent Sales Tax for
Street Maintenance; and authorizing the City Manager to sign
and execute necessary documents.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to the Council.
Action:
Councilmember Brancheau moved to approve a contract with JQ
Infrastructure in the amount of $146,940.00 for the design of Vanbebber
Drive and Sandy Knoll Drive as provided for by the ¼ Cent Sales Tax for
Street Maintenance; and authorizing the City Manager to sign and
execute necessary documents. Councilmember Hunt seconded the
motion; the motion carried 7-0 with Mayor Pro Tem Tunnell and
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Faught, Franklin
and Hunt voting in favor of the motion.
13. Consider approval of an Engineering Services Contract with
Fugro Consultants, Inc. to provide professional engineering
services for the Pavement Condition Survey and Pavement
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Management Services, Project #Tax 2010D in an amount of
$100,088.90; as provided for in ¼ Cent Sales Tax for Street
Maintenance funds; and authorizing the City Manager to sign
and execute all necessary documents.
Presentation:
Ken Griffin, Director of Engineering, made a presentation to the Council.
Action:
Councilmember Faught moved to approve an Engineering Services
Contract with Fugro Consultants, Inc. to provide professional
engineering services for the Pavement Condition Survey and Pavement
Management Services, Project #Tax 2010D in an amount of $100,088.90;
as provided for in ¼ Cent Sales Tax for Street Maintenance funds; and
authorizing the City Manager to sign and execute all necessary
documents. Councilmember Mahalik seconded the motion; the motion
carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Faught, Franklin and Hunt voting
in favor of the motion.
14. Consider approval of an Ordinance of the City of Coppell,
Texas, approving an amendment to Ordinance No. 2010-1258,
the budget for the Fiscal Year October 1, 2010 through
September 30, 2011, and authorizing the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the Council.
Action:
Mayor Pro Tem Tunnell moved to approve Ordinance No. 2011-1278
amending Ordinance No. 2010-1258, the budget for the Fiscal Year
October 1, 2010 through September 30, 2011, and authorizing the Mayor
to sign. Councilmember Hinojosa-Flores seconded the motion; the
motion carried 7-0 with Mayor Pro Tem Tunnell and Councilmembers
Brancheau, Mahalik, Hinojosa-Flores, Faught, Franklin and Hunt voting
in favor of the motion.
cm061411
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15. Consider approval of a Resolution directing publication of
notice of intention to issue Certificates of Obligations, Series
2011 in the amount of $9,100,000.00 for the purpose of paying
all or a portion of the contractual obligations for constructing
and improving City streets; and constructing, improving and
equipping the Old Town Coppell public area and paying legal,
fiscal, engineering and architectural fees in connection with
such projects and related bond issuance cost, and authorizing
the Mayor to sign.
Presentation:
Jennifer Miller, Director of Finance, made a presentation to the Council.
Action:
Councilmember Franklin moved to approve Resolution No. 2011-0614.1
directing publication of notice of intention to issue Certificates of
Obligations, Series 2011 in the amount of $9,100,000.00 for the purpose
of paying all or a portion of the contractual obligations for constructing
and improving City streets; and constructing, improving and equipping
the Old Town Coppell public area and paying legal, fiscal, engineering
and architectural fees in connection with such projects and related bond
issuance cost, and authorizing the Mayor to sign. Councilmember
Mahalik seconded the motion; the motion carried 7-0 with Mayor Pro
Tem Tunnell and Councilmembers Brancheau, Mahalik, Hinojosa-Flores,
Faught, Franklin and Hunt voting in favor of the motion.
16. Consider approval of an Ordinance for Case No. PD-227R3-TH-
1, Bellacere Addition, a zoning change from PD-227R-SF-12
(Planned Development-227 Revised-Single Family-12) to PD-
227R3-TH-1 (Planned Development-227 Revision 3-Townhouse-
1), to allow the construction of eight (8) single-family homes
and two (2) common area lots on 1.863 acres of property
located along the north side of Sandy Lake Road,
approximately 150 feet east of Summer Place Drive and
authorizing the Mayor to sign.
Action:
Councilmember Brancheau moved to approve Ordinance No.
91500-A-568 for Case No. PD-227R3-TH-1, Bellacere Addition, a zoning
cm061411
Page 7 of 10
change from PD-227R-SF-12 (Planned Development-227 Revised-Single
Family-12) to PD-227R3-TH-1 (Planned Development-227 Revision 3-
Townhouse-1), to allow the construction of eight (8) single-family homes
and two (2) common area lots on 1.863 acres of property located along
the north side of Sandy Lake Road, approximately 150 feet east of
Summer Place Drive and authorizing the Mayor to sign. Councilmember
Faught seconded the motion; the motion carried 6-1 with
Councilmembers Brancheau, Mahalik, Hinojosa-Flores, Faught, Franklin
and Hunt voting in favor of the motion. Mayor Pro Tem Tunnell opposed
the motion.
17. Consider approval of an Ordinance for Case No. PD-209R4-C,
TownOaks Centre, a zoning change from PD-209R-C (Planned
Development Revised-209-Commercial) to PD-209R4-C
(Planned Development-209 Revision 4-Commercial), to allow an
increase in the allowable size of a proposed attached sign on
property located at the southeast corner of Sandy Lake Road
and Denton Tap Road and authorizing the Mayor to sign.
Action:
Councilmember Franklin moved to approve Ordinance No. 91500-A-569
for Case No. PD-209R4-C, TownOaks Centre, a zoning change from PD-
209R-C (Planned Development Revised-209-Commercial) to PD-209R4-C
(Planned Development-209 Revision 4-Commercial), to allow an increase
in the allowable size of a proposed attached sign on property located at
the southeast corner of Sandy Lake Road and Denton Tap Road and
authorizing the Mayor to sign. Councilmember Mahalik seconded the
motion; the motion carried 6-1 with Councilmembers Brancheau,
Mahalik, Hinojosa-Flores, Faught, Franklin and Hunt voting in favor of
the motion. Mayor Pro Tem Tunnell opposed the motion.
18. City Manager's Report.
A. Project Update and Future Agendas.
A. City Manager Clay Phillips reported that the Belt Line/Belt Line
paver project is moving along and should be completed by the end
of the month. The Sandy Lake Road tree removal project is
underway. Regarding future agendas, Mr. Phillips reminded the
Council of a Budget Workshop on July 11th on General Fund and
Debt Service. Mr. Phillips also reminded Council that the next
cm061411
Page 8 of 10
meeting will be on July 12th and the final Budget Workshop will be
on July 28th.
19. Mayor and Council Reports.
A. Report by Mayor Stover on the Metroplex Mayors’
Meeting.
B. Report by Councilmember Hinojosa-Flores on the
Farmers Market Farm to Table Dinner.
C. Report by Mayor Stover regarding the upcoming Fourth
of July Celebration and Fireworks.
A. Mayor Stover and City Manager Clay Phillips attended the
Metroplex Mayors’ Meeting. The speaker was Walter Jones Jr.
from Parkland Hospital who gave an update on the $1.3 billion
hospital expansion scheduled to be completed in 2014.
B. Councilmember Hinojosa-Flores reported that the Farmers Market
Farm to Table Dinner was a great success. It was held on June 5th
on the grounds of the Grapevine Springs Community Center with
80 people in attendance. The food was prepared by the students of
the Culinary School from the Art Institute of Dallas.
Councilmember Hinojosa-Flores thanked all of the volunteers for
helping to make this a wonderful event.
C. Mayor Stover reported that the Fourth of July Fireworks and
Celebration will be held on July 3rd from 7:00 p.m.-10:00 p.m. at
Andy Brown East. The Parade will be held on July 4th at
10:00 a.m.
20. Public Service Announcements concerning items of community
interest and no Council action or deliberation is permitted.
Mayor Stover congratulated Councilmember Mahalik on his appointment
to the National League of Cities. He also reminded everyone of a Town
Hall Meeting on June 22nd hosted by Dallas County Commissioner, Dr.
Elba Garcia. It will be held at Town Center beginning at 6:30 p.m.
At this time, Mayor Stover reconvened into Work Session.
WORK SESSION (Open to the Public)
2. Convene Work Session
cm061411
Page 9 of 10
A. Presentation by Vicki Chiavetta, Library Director.
B. Discussion on Council Committee Preferences.
C. Discussion regarding Building Inspection’s Rental
Registration and Inspection Program.
D. Discussion regarding an Ordinance Revision on Park
Activities.
E. Discussion regarding Creek Maintenance.
F. Discussion regarding Citizen Summit.
G. Discussion of Agenda Items.
Mayor Stover adjourned Work Session and opened the Regular Session.
21. Necessary action resulting from Executive Session.
Nothing to report.
Adjournment.
There being no further business to come before the City Council, the
meeting was adjourned.
____________________________________
Douglas N. Stover, Mayor
ATTEST:
____________________________________
Christel Pettinos, City Secretary
cm061411
Page 10 of 10
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 12, 2011
9B
✔
PROCEDURAL
Consider approval of accepting the resignation of S. Kent Chambless from the Conduct Review Board.
S. Kent Chambless has submitted a letter of resignation from the Board. His appointment is set to expire December
2011. Staff recommends that the vacancy remain until open until the next appointment process.
Staff recommends acceptance of the resignation.
%CRBresignation
Christel Pettinos - Shannon Kent Chambless Resignation
Please accept this email as my formal notice of resignation from my position on the City of Coppel Conduct Review
Board. I have been relocated to Nagoya, Japan by my company for the next 2 years so I will no longer be able to serve on
this board. I will submit application for future positions with the City of Coppell when I come back to the US.
I received your voicemail and I appreciate you getting back to me.
Please let me know if you have any questions or need to contact me in the future.
Best regards,
Shannon Kent Chambless
Mobile: 090 6510 5299
From: Kent Chambless <kcpa923@gmail.com>
To: <dcravey@coppelltx.gov>
Date: 6/10/2011 9:56 AM
Subject: Shannon Kent Chambless Resignation
Page 1 of 1
6/10/2011file://C:\Documents and Settings\cpettinos\Local Settings\Temp\XPgrpwise\4DF1F494City_of_CoppellTow...
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
July 12, 2011
9C
✔
ORDINANCE
Consider approval of an ordinance to install school zone signs and lights as needed and enforce state laws on
Cowboy Drive at Coppell High School, specifically situated from the south curb line of West Parkway Boulevard to the
north curb line of Town Center Boulevard; and authorizing the Mayor to sign.
This ordinance will allow the City of Coppell to install school zone signs and lights and enforce state laws on Cowboy
Drive.
Staff will be available to answer any questions at the Council meeting.
Staff recommends approval of this Ordinance.
# CISD School zone
MEMORANDUM
TO: Mayor and City Council
FROM: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
DATE: July 12, 2011
RE: Consider approval of an ordinance to install school zone signs and
lights as needed and enforce state laws on Cowboy Drive at Coppell
High School, specifically situated from the south curb line of West
Parkway Boulevard to the north curb line of Town Center Boulevard;
and authorizing the Mayor to sign and execute any necessary
documents.
On May 23, 2011, the Coppell Independent School District approved a resolution
requesting the City of Coppell to install school zone signs and lights as needed on
Cowboy Drive from the south curb line of West Parkway Boulevard to the north curb line
of Town Center Boulevard. The Coppell Independent School District approved this
resolution under authority granted to them under the Texas Education Code, Chapter 37.
Most of Cowboy Drive is on Coppell Independent School District property. However,
with the Resolution by the Coppell Independent School District and the installation of the
appropriate signs and lights, the City of Coppell Police Department will be able to
enforce any violation of state law that happens within the limits of the school zone, such
as speeding, unsafe driving, and cell phone use.
If this ordinance is approved by Council, all appropriate signage and lights will be
installed prior to the start of 2011-2012 school year. Also, the Coppell Independent
School District will reimburse the City of Coppell for the cost of the lights and all
necessary signage.
Staff recommends approval of this ordinance and will be available to answer any
questions at the council meeting.
1
ORDINANCE NO. ________________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING CHAPTER 8, ARTICLE 8-1,
SECTION 8-1-4 TO ESTABLISH THE MAXIMUM PRIMA FACIE SPEED
LIMIT FOR A NEW DESIGNATED SCHOOL ZONE ON COWBOY
DRIVE; PROVIDING A REPEALING CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE; AND PROVIDING
AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, TEXAS:
SECTION 1. That the Code of Ordinance of the City of Coppell, Texas be, and the same
is hereby amended by amending Chapter 8, Article 8-1, Section 8-1-4, in part to add the following
designated school zone for Cowboy Drive, to read as follows:
“Sec. 8-1-4 School zone-speed.
. . . . .
C. The following streets or portions of streets are designated school
traffic zones when marked in accordance with subsection (B):
All distances are measured from the nearest face of curb of the
perpendicular street:
Street Extent
. . . . . . . .
Cowboy Drive from the south curb line of West
Parkway Boulevard to the north curb
line of Town Center Boulevard.”
SECTION 2. That the Director of Traffic Control shall erect appropriate signage
giving notice of the school zone established herein.
2
SECTION 3. That all provisions of the Code of Ordinances of the City of
Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are
hereby, repealed, and all other provisions not in conflict with the provisions of this
ordinance shall remain in full force and effect.
SECTION 4. That should any word, phrase, paragraph, section or phrase of this
ordinance or of the Code of Ordinances, as amended hereby, be held to be
unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as
a whole, or any part or provision thereof other than the part so decided to be
unconstitutional, illegal or invalid, and shall not affect the validity of the Code of
Ordinances as a whole.
SECTION 5. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinances, as amended, in effect
when the offense was committed and the former law is continued in effect for this purpose.
SECTION 6. That any person, firm or corporation violating any of the provisions
or terms of this ordinance or of the Code of Ordinances, as amended hereby, shall be
guilty of a misdemeanor and upon conviction in the Municipal Court of the City of
Coppell, Texas shall be subjected to a fine not to exceed the sum of Two Hundred Dollars
($200.00) for each offense; and each and every day such violation is continued shall be
deemed to constitute a separate offense.
SECTION 7. That this ordinance shall take effect immediately from and after its
passage and the publication of its caption, as the law and charter in such cases provide;
however the school zone established herein shall note take effect until the Director of
Traffic Control has erected appropriate signage giving notice of such school zone.
3
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day
of ______________, 2011.
APPROVED:
________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
_______________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_____________________________________
ROBERT E. HAGER, CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
July 12, 2011
9D
✔
CONTRACT/BID or PROPOSAL
Consider approval of Contract Amendment #6 in the amount of $70,000.00 to the Teague Nall & Perkins design
contract for improvements on West Sandy Lake Road, from Denton Tap Road to SH 121; and authorizing the City
Manager to sign and execute any necessary documents.
This amendment will modify the design contract for the portion of the road between North Coppell Road and South
Coppell Road. The construction plans will no longer need to accommodate TxDOT standards, and will be revised to
meet the City of Coppell standards.
Staff will be available to answer any questions at the Council meeting.
Funds are available in the Street CIP accounts for this amendment.
Staff recommends approval of this contract amendment #6.
# west sandy lake design amend #6
MEMORANDUM
TO: Mayor and City Council
VIA: Kenneth M. Griffin, P.E., Director of Engineering/Public Works
FROM: Keith R. Marvin, P.E., Project Engineer
DATE: July 12, 2011
RE: Consider approval of Contract Amendment #6 in the amount of
$70,000.00 to the Teague Nall & Perkins design contract for
improvements on West Sandy Lake Road, from Denton Tap Road to
SH 121; and authorizing the City Manager to sign any necessary
documents.
On December 12, 2000, City Council approved a contract with Teauge, Nall, & Perkins,
Inc. for the design of West Sandy Lake Road from Denton Tap to SH 121. The initial
design contract was in the amount of $1,005,600.00. There have been 5 previous
amendments covering such things as adding the traffic signal design at Whispering Hills,
adding additional survey, adding additional utility design and adjustments for the
extending the contract schedule. The total cost of all five previous amendments is
$339,520 for a total current contract amount of $1,345,120.00. The largest change came
about when the city approved an agreement with the State of Texas concerning partial
funding of the portion of the project between North Coppell Road and South Coppell
Road. On January 22, 2008, City Council approved an amendment in the amount of
$147,600 for additional services related to design changes and general compliance with
state and federal criteria for the project related to the partial funding agreement.
On June 14, 2011, City Council approved an amendment to the Advanced Funding
Agreement with the State of Texas that in effect terminated the original agreement. We
are now free to proceed with the design of this portion of Sandy Lake Road to city design
standards.
This current amendment is necessary to bring the construction plans to completion using
City of Coppell design criteria. A few examples of the plan changes that will take place
are the elimination of a 2” asphalt layer between the subgrade and the concrete paving,
the narrowing of the hike and bike trail from the state required 10’ width to the city
standard 8’ width and substitution of the city standard decorative bridge rail in lieu of the
state standard. Some of these changes will result in cost savings during the construction
phase of the project.
Staff recommends approval of this contract amendment #6 with Teauge, Nall, & Perkins,
Inc. in the amount of $70,000.00 as provided for in CIP funds. Staff will be available to
answer any questions at the Council meeting.
Proposed Improvements
Sandy Lake Road
City of Coppell Project ST99-02B
Created in CIVIL3D
1 INCH = 1 MILE
0
S:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2011.dwg \ST99-02B
Created on: 27 June 2011 by Scott Latta 1/2
1/2 1
1 INCH = FT.
0 400
400
200
Proposed Improvements
Sandy Lake Road
City of Coppell Project St99-02B
Created in CIVIL3DS:\CAD\In_Design\MISC EXHIBITS\dwg\EXHIBITS 2011.dwg \ST99-02B
Created on: 27 June 2011 by Scott Latta
AREA OF PROPOSED
IMPROVEMENTS
2/2
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
10
✔
PRESENTATION
Consider approval of the Northlake 635 Business Park (Coppell Commerce Center), Lot 1R2, Block D, Site Plan
Amendment, to amend the existing site plan to incorporate an additional 3.2 acres to provide approximately 348
additional parking spaces to serve the existing development on 23.1 acres of property located along the west side of
S. Belt Line Road, north of Lakeshore Drive.
The following P&Z conditions remain outstanding:
1. A tree removal permit will be required prior to start of construction.
2. When the future site develops, the storm drain system for this site shall be accommodated.
On June 16, 2011, the Planning Commission unanimously
recommended approval of this SITE PLAN AMENDMENT (6-0), subject
to the above-stated conditions. Commissioners Tankersley, Haas,
Frnka, Sangerhausen, Duncan and Kittrell voted in favor; none
opposed.
Staff recommends APPROVAL.
@01 Northlake 635 BP(CCC), SPA-1 AR
ITEM # 4
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Northlake 635 Business Park (Coppell Commerce Center)
Lot 1R2, Block D
Site Plan Amendment
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: Along the west side of S. Belt Line Road, north of Lakeshore Drive
SIZE OF AREA: 3.2 acres of property
CURRENT ZONING: LI (Light Industrial)
REQUEST: A site plan amendment to amend the existing site plan to incorporate an
additional 3.2 acres of property to provide approximately 348 additional
parking spaces to serve the existing buildings.
APPLICANT: Pacheco Koch Consulting Engineers
Clayton Strolle, P.E.
8350 North Central Expressway
Suite 1000
Dallas, TX. 75206
Phone: (972) 235-3031
Fax: (972) 235-9544
Email: cstrolle@pkce.com
HISTORY: Other than the original development of this parcel in 2000 there has been no
development activity on the subject parcel.
TRANSPORTATION: Lakeshore Drive is a four-lane, undivided, concrete street in an industrial area
with 60 feet of right-of-way and 41 feet of paving.
ITEM # 4
Page 2 of 3
SURROUNDING LAND USE & ZONING:
North: Industrial/office use; Light Industrial (LI)
South: Industrial/office; Light Industrial (LI)
East: Vacant land: Light Industrial (LI)
West: Industrial/office use; Light Industrial (LI)
COMPREHENSIVE PLAN:
The Comprehensive Plan of March 2011 shows the property as suitable for
light industrial/showroom uses.
DISCUSSION: This is a request for adding a 3.2 acre, 340 space parking lot to meet the
parking demands for two buildings immediately to the north and to the east of
this parcel. A ten-acre vacant parcel to the east will remain undeveloped.
This application is being generated to accommodate additional parking needed
by existing tenants on this site as they expand their activities in Coppell.
Existing tenants include Pulte Holmes, Dibold, Aaron Brothers, Michael’s and
DaVita RX among others. As an example of parking needs, take DaVita RX,
a publicly-traded Fortune 500 company. It is one of the largest providers of
dialysis services in the United States for patients suffering from chronic kidney
failure, and has been located here since 2006. The company is expanding its
operations at this location to support its growth plans over the next three years.
This growth is coming from a combination of more patients being served by
DaVita and new markets that are being developed by the company including
patients suffering from early stage kidney failure.
The company currently leases 61,000 square feet of space to facilitate
pharmacy operations, and is investing over $1,600,000 in capital
improvements. The company currently employees 340 employees, but with the
projected expansion the company will grow to 615 positions by 2013. That
growth will be contained within the existing building on site. To accommodate
that growth, the company needs to provide additional parking for their
expansion plan, hence the request for more parking spaces. In similar fashion,
it is anticipated that other tenants in these buildings will expand and the request
for 340 additional parking spaces is being requested to address that growth.
Staff had little objection to the 3.2 acre parking expansion, but asked the
applicant to shows a conceptual plan of how the remaining ten acres could be
developed with a building and its required parking. That proposal is shown in
dashed outline indicating an 81,000-square-foot structure with more than
adequate parking could be constructed on the remaining vacant land. Although
detailed plans for this site would eventually be required including calculations
regarding landscaping, use, number of parking spaces, elevations, etc., the
concept appears to meet our development codes. That said, staff can support
the request for additional parking with two conditions.
ITEM # 4
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this parking request with two conditions:
1. A tree removal permit will be required prior to start of construction.
2. When the future site develops, the storm drain system for this site shall be accommodated.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Tree Plan
3. Landscape Plan
4. Conceptual Plan for Vacant Ten Acre Site
COPPELL COMMERCE CENTERNORTHLAKE 635 BUSINESS PARKLOT 1R2, BLOCK DSP1SITE PLANPacheco KochConsulting EngineersCOUNTYMAPSCODALLAS11AJCOPPELL COMMERCE CENTER SITE DATA INFORMATION
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
11
✔
PUBLIC HEARING
Consider approval of the Northlake 635 Business Park (Coppell Commerce Center), Lot 1R2, Block D, Replat, being a
replat of Lot 1R and a portion of Lot 1R1 to incorporate approximately 3.2 acres of property to allow for additional
parking on approximately 23.1 acres of property located along the west side of S. Belt Line Road, north of Lakeshore
Drive.
The following P&Z conditions remain outstanding:
1. A tree removal permit will be required prior to start of construction.
2. When the future site develops, the storm drain system for this site shall be accommodated.
On June 16, 2011, the Planning Commission unanimously
recommended approval of this REPLAT (6-0), subject to the
above-stated conditions. Commissioners Tankersley, Haas, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@02 Northlake 635 BP(CCC), RP-1 AR
ITEM # 5
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Northlake 635 Business Park (Coppell Commerce Center)
Lot 1R2, Block D
Replat
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Gary L. Sieb, Director of Planning
LOCATION: Along the west side of S. Belt Line Road, north of Lakeshore Drive
SIZE OF AREA: 3.2 acres of property
CURRENT ZONING: LI (Light Industrial)
REQUEST: A replat of Lot 1R and a portion of Lot 1R1 to incorporate an additional 3.2
acres of property to provide approximately 348 additional parking spaces to
serve the existing buildings.
APPLICANT: Pacheco Koch Consulting Engineers
Clayton Strolle, P.E.
8350 North Central Expressway
Suite 1000
Dallas, TX. 75206
Phone: (972) 235-3031
Fax: (972) 235-9544
Email: cstrolle@pkce.com
HISTORY: Other than the original development of this parcel in 2000, there has been no
development activity on the subject property.
TRANSPORTATION: Lakeshore Drive is a four-lane, undivided, concrete street in an industrial area
with 60 feet of right-of-way and 41 feet of pavement.
ITEM # 5
Page 2 of 2
SURROUNDING LAND USE & ZONING:
North: Industrial/office use; Light Industrial (LI)
South: Industrial/office use, Light Industrial (LI)
East: Vacant land; Light Industrial (LI)
West: Industrial/office use: Light Industrial (LI)
COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as suitable for
light industrial/showroom uses.
DISCUSSION: This is a companion piece to the requested Planned Development amendment
which requested an expanded parking lot to accommodate 348 additional
parking spaces on the developed property. Because there were very little
changes needed to be made to the amended PD, and the fact that this plat
reflects the amended PD, this replat warrants support with two conditions.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of this Replat subject to the following conditions:
1. A tree removal permit will be required prior to start of construction.
2. When the future site develops, the storm drainage system for the site shall be
accommodated.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
ATTACHMENTS:
1. Replat Document
DALLAS FORT WORTHHOUSTONCOUNTYMAPSCODALLAS11AJ
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
12
✔
PUBLIC HEARING
Consider approval of Case No. PD-251-SF-12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12)
to PD-251-SF-12 (Planned Development-251-Single Family-12), to allow the development of six (6) single-family lots, with
a minimum lot size of 12,000 square feet and three (3) common area lots on 2.8 acres of property located south of
Sandy Lake Road between Dobecka Drive and Castlebury Court.
The following P&Z condition remains outstanding:
1. Payment of Park Development fees in the amount of $1,285 per lot prior to the filing of the Final Plat.
On June 16, 2011, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0), subject to the
above-stated condition. Commissioners Tankersley, Haas, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@03 PD-251-SF-12, RE-1 AR
ITEM #6
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-251-SF-12, Rosebriar Estates
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: South of Sandy Lake Road between Dobecka Drive and Castlebury Court
SIZE OF AREA: 2.8 acres of property
CURRENT ZONING: SF-12 (Single Family-12)
REQUEST: A zoning change to PD-251-SF-12 (Planned Development-251-Single Family-
12), to allow the development of six (6) single-family lots, with a minimum lot
size of 12,000 square feet and three (3) common area lots.
APPLICANT: Brad Meyer, Principal
Contrast Development, LLC
300 E. John Carpenter Freeway, Suite 940
Irving, Texas 75062
972-793-7685
E-mail: Brad.meyer@contrastdevelopment.com
HISTORY: There is no zoning or platting history on this tract. This property has been
owned by TU Electric for over 25 years. An electrical substation was
envisioned for this site.
TRANSPORTATION: Sandy Lake Road is designated as a 4-lane divided thoroughfare and is built to
standard within a 110-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North: Pecan Ridge Estates; PD-113-SF-9
South: Willowood No. 2; SF-7
East: Castlebury Court; PD-170-SF-7
West: Dobecka Addition; SF-12
ITEM #6
Page 2 of 3
COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as
suitable for Residential Neighborhood (1-4 dwelling units per acre).
DISCUSSION: This property is currently zoned SF-12, which permits single family homes
with a minimum lot size of 12,000 square feet. The six-lot subdivision
planned for this property meets and exceeds the minimum lot size requirement
with an average lot size of over 13,750 square feet; however, a Planned
Development district zoning is being requested to allow for several variances
to the Zoning and Subdivision Ordinances.
The first variance relates to the provision of, and access to, alleys. With the
proposed design of this subdivision, where four of the six lots back to existing
homes that do not have alleys, it is a reasonable request not to provide alleys
for these lots. The elimination of alleys also allows for the preservation of
existing trees, most of which are in close proximity to this west property line.
The southern two lots (Lots 5 and 6) will back to the existing alley serving the
Willowood No. 2 Addition. The Subdivision Ordinance requires the
construction of alleys, and the Zoning Ordinance requires that access be from
the alley. Therefore, included in this PD request is a variance to the alley
requirement for Lots 1-4, and where there is an existing alley (Lots 5 and 6),
and alley access is requested to be at the builder’s option.
The second variance is a relief to the sidewalk requirement along the east side
of the street. No lots will be abutting the east side of the street, and there will
be a 16-foot wide landscape strip (common area and R.O.W.) and an eight-
foot cedar fence along this eastern property line. This fence will undulate
across from existing driveways (provide 2.5 foot setback) to preserve the
accessibly for cars backing out of driveways from the homes along Castlebury
Court. The buffer strip will be landscaped with alternating 14 to 16-foot Live
Oak trees and eight to ten-foot Southern Magnolia trees. The intent of this
landscape area is to obscure the view of the rear of the existing homes on
Castlebury Court.
The third variance is to the Zoning Ordinance. Single Family-12 District
regulations required a minimum front yard setback of 30 feet. This request is
to reduce this to a minimum of 25 feet for all six lots. All other development
regulations will be adhered to. Given that this is s single-loaded street, and the
lots will front on a landscaped buffer strip, this variance can be supported.
Landscaped common areas are being provided along Sandy Lake Road, along
the east property line, and a 3,810 square foot common area is being provided
between Lots 4 and 5. The common area along Sandy Lake is 15 feet in width
and will be landscaped with overstory trees along the frontage and shrubs and
flowers at the entry. The Homeowners Association will maintain all common
areas.
ITEM #6
Page 3 of 3
The only outstanding issue with this request is the design and materials
proposed for the screening wall along Sandy Lake Road. The applicant is
requesting an 8-foot tall, cream-colored stonewall, similar to Alexander Court
(northwest corner of Denton Tap and Bethel Road) with a 12 square-foot pin-
mounted Cortin steel sign. However, the existing fences along the south side
of Sandy Lake Road are generally red brick. Directly across Sandy Lake Road,
on both sides of Trailwood Lane are the stone entry features for Pecan Ridge
Estates. Staff is recommending a similar design for this wall, whereas the
angled portion could be of stone, and the frontage along of Sandy Lake Road
be red brick. The portion of the wall along Sandy Lake Road shall also have
masonry columns expressed at a minimum of ten feet and a maximum of 30
feet on center. The columns should be taller than the remainder of the wall.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-251-SF-12, Rosebriar Estates, subject to:
1. Redesign of the screening wall along Sandy Lake Road to be redbrick with
columns and limiting stone materials to an entry feature at Trailwood Court.
2. Payment of Park Development fees in the amount of $1,285 per lot prior to the
filing of the Final Plat.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Tree Survey
3. Landscape Plan with Wall Elevations
ROSEBRIAR ESTATES
TOTAL 2.826– GROSS ACRES
EXISTING ’SF-12’ ZONING
SITUATED IN COPPELL, DALLAS COUNTY, TEXAS
ABSTRACT NO. 629
IN THE SIBERED B. HENDERSON SURVEY,
BEING A 2.826 ACRE TRACT OF LAND LOCATED
SITE PLAN FOR
NORTH
0 40’80’120’
GRAPHIC SCALE
REVISIONSDATE
RRPREVIEWED BY
G:JOB\ 11-CDP001\ENT\PPLATFILE PATH
JWRDRAWN BY
SOLUTIONS, LLLP
PELOTON LAND
PHONE: 817-562-3350
KELLER, TX 76244
SUITE 185
5751 KROGER DRIVE
DEVELOPEROWNER ENGINEER
PLANNER /
F: (817) 215-6600
PH: (817) 215-6607
DALLAS, TEXAS 75202
1616 WOODALL ROGERS FRWY.
COMPANY, LLC
ONCOR ELECTRIC DELIVERY
(972) 793-7685
IRVING, TEXAS 75062
# 940
300 E. JOHN CARPENTER FRWY
CONTRAST DEVELOPMENT
ZONING CASE #PD-251-SF-12
G:\Job\11-CDP001-Oncor Tract\Ent\PPLAT\CDP001 pSITE.dgn11-CDP001.1PROJECT NO.
MAY 16, 2011
APRIL 20, 2011DATE
Lot Layout
BLOCK A / LOTS 1 - 6, 1X, 2X, 3X
6 RESIDENTIAL LOTS, 3 COMMON AREAS510510510510512512512510508506498504508506508512512514514512TBM
1/2"FIR
1/2"FIR
1/2"FIR
1/2"FIR 1/2"FIR1/2"FIR
3/8"FIR
1/2"FIR
TBM
CATV
C1
10 11 12 2 198
234568
9
37
38
39
40
41
36
1
D.R.D.C.T.
CASTLEBURY COURT ADDITION
Vol. 99141, Pg. 88,
D.R.D.C.T.
Vol. 73095, Pg. 746,
BLOCK A
BLOCK D
5/8"SIRSet"X"
5/8"SIR
EASEMENT AND RIGHT OF WAY
Vol. 99081, Pg. 26, D.R.D.C.T.15’ LANDSCAPE BUFFER,FENCE AND SIDEWALK EASEMENTVol. 99141, Pg. 88, D.R.D.C.T.Concrete Walk35
7
D.R.D.C.T.
DOBECKA ADDITION
Vol. 82084, Pg. 1226
BLOCK A D.R.D.C.T.
DOBECKA ADDITION, PHASE II
CC Inst. No,. 20070172592
20’ DRAINAGE EASEMENT
CC Inst. No,. 2007017592, D.R.D.C.T.10 UTILITY EASEMENT
Vol. 82084, Pg. 1233, D.R.D.C.T.15’ LANDSCAPE BUFFER,CC Inst. No,. 2007017592D.R.D.C.T.5’ UTILITY EASEMENT
Vol. 99141, Pg. 88,
D.R.D.C.T.175.90’701.89’175.97’698.36’
A
DOBECKA DRIVE
CASTLEBURY COURT SANDY LAKE ROADBLOCK B
SF-12
SF-7
SF-7
SF-9
SF-9
9
11
14
13
SPLIT BD.R.D.C.T.
Vol. 92043, Pg. 0136
D.R.D.C.T.
Vol. 91226, Pg. 4401
SAND POINT ESTATES
PECAN RIDGE ESTATES
TRAILWOOD LANELot 1X (Common Area)
ABSTRACT NO. 629
SIBERED B. HENDERSON SURVEY
No. 2 ADDITION
WILLOWOOD
100’100’
4 3 2 1
14’R
5
0’
R
Lot 3X (Common Area)
5
6
100’100’
529.93’
5.0’
199.11’88.38’171.96’
114.04’
122.34’
100.00’120.93’15.01’N8929’29"WN8806’54"EN8929’29"WN8929’29"WN8929’18"WN00 30’42"E S8929’18"E54.24’120.82’15’120.93’95.04’S4541’18"E13.86’120.83’120.84’102.80’87.52’161.50’ENIL GNIDLIUB417.10’
(Common Area)
Lot 2X
90.55’50.98’55.16’119.25’61.89’25’.L.B ’5
1
25’ BUILDING LINE
ESMT
WATER
25’
25’R
39’R
200’R
SOUTH TRAILWOOD COURT
635 HOLLYMOCKINBIRDBETHEL
SANDERS LOOPST LOUIS
R
IVERCHASE
RODEOVALLEY
RANCHRANCHVIEWCottonwood
NORTH
LIMITCLEARCREEK
SANDY KNOLLWILLOW
SPRINGS
BETHEL SCHOOL
MOOREROLLINGHILLSNORTH LAKESANDY LAKE LODGEDENTON TAPDENTON TAPBELT LINECOPPELL
COWBOY
VAN ZANDT
BELT LINEM
EADOW CREEK
BELTSAMUEL CI
TYGrapevine
Creek
LAKE
Grapevine
Creek
CIT
Y
LI
MIT
ST L SW RY
CIT
Y
LI
MITCOTTONWOODCOPPELLCOPPELLRUBY
BETHEL
COTTON WIND ING HOL L OWT
H
WE
AT
BranchSANDY LAKE
COPPELLSOUTHWESTERN
AIRLINEFREEPORTPIKWY
ESTERS REGENTPKWYIRVING TRAILWOOD LNDOBECKACASTLEBURYMcARTHURLOCATION
SITE
PD-170FRONTFRONT
COMMON AREA TABLE
LOT BLOCK AREA (SF)
1X
2X
A
A
LOT AREA TABLE
LOT BLOCK AREA (SF)
1
2
3
4
5
6
A
A
A
A
A
A
3X A
12,337.53 sf
12,083.00 sf
12,083.79 sf
14,775.50 sf
16,534.92 sf
14,701.93 sf
1,861.83 sf
3,810.23 sf
3,760.44 sf
25’1’50’ ROWB-B28’25’25’87.5’LOT WIDTHMEASURE OF87.5’LOT WIDTHMEASURE OFMEASURE OF LOT WIDTH
PROP. 4’ SIDEWALK
8’ SCREEN WALL
PROPOSED
1.5’TURN LANE
PROPOSED LEFT
A
A
159’CROSSING
CONCRETE
STAMPED
8" WIDE
PROPOSED
DRIVEWAY LOCATIONS.
ACROSS FROM EXISTING
ALLEY RIGHT OF WAY WHEN
OFFSET 2.5 FEET FROM THE
FENCE ON LOT 3X SHALL BE
LOT 6.
HOUSE CONSTRUCTION ON
HOMEBUILDER AT TIME OF
TO BE CONSTRUCTED BY
MATCH COMMON AREA 3X,
PROPOSED 8’ WOOD FENCE.
SECTION A-A
NTS
x
x
x
x
11’10’5’6’5’
50’ ROW STREET 15’ ROW ALLEY
WOOD FENCE
& SLOPE
LANDSCAPE
PVMT
28’
SCAPE
LAND
5’COMMON AREAR.O.W.R.O.W.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
13
✔
PRESENTATION
Consider approval of the Rosebriar Estates, Preliminary Plat, to allow the subdivision of 2.8 acres of property into six (6)
single-family lots and three (3) common area lots on property located south of Sandy Lake Road between Dobecka
Drive and Castlebury Court.
There are no outstanding P&Z conditions.
On June 16, 2011, the Planning Commission unanimously
recommended approval of this PRELIMINARY PLAT (6-0) with no
conditions. Commissioners Tankersley, Haas, Frnka, Sangerhausen,
Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@04 Rosebriar Estates, PP-1 AR
ITEM # 7
Page 1 of 2
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Rosebriar Estates, Preliminary Plat
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: South of Sandy Lake Road between Dobecka Drive and Castlebury Court
SIZE OF AREA: 2.8 acres of property
CURRENT ZONING: SF-12 (Single Family-12 )
REQUEST: A preliminary plat to allow the subdivision of 2.8 acres of property into six (6)
single-family lots, with a minimum lot size of 12,000 square feet and three (3)
common area lots.
APPLICANT: Brad Meyer, Principal
Contrast Development, LLC
300 E. John Carpenter Freeway, Suite 940
Irving, Texas 75062
972-793-7685
E-mail: Brad.meyer@contrastdevelopment.com
HISTORY: There is no zoning or platting history on this tract. This property has been
owned by TU Electric for over 25 years. A substation was envisioned for this
site.
TRANSPORTATION: Sandy Lake Road is designated as a 4-lane divided thoroughfare and is built to
standard within a 110-foot right-of-way.
SURROUNDING LAND USE & ZONING:
North: Pecan Ridge Estates; PD-113-SF-9
South: Willowood No. 2; SF-7
East: Castlebury Court; PD-170-SF-7
West: Dobecka Addition; SF-12
ITEM # 7
Page 2 of 2
COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as
suitable for Residential Neighborhood (1-4 dwelling units per acre).
DISCUSSION: This is a companion to the PD 251-SF-12 zoning request. The variances
established in this Planned Development are also reflected on this Preliminary
Plat.
The proposed lots will front on a single-loaded residential street, Trailwood
Court, which will be an extension of Trailwood Lane. Trailwood Lane
currently runs from Sandy Lake Road north to Park Valley Road, serving the
Pecan Ridge Estates neighborhood. To accommodate the geometry required
to provide a safe intersection, the existing median nose in Sandy Lake Road
will need to be slightly reconfigured as part of this construction project. The
applicant will also be responsible for the construction of a left turn storage
lane in the median of Sandy Lake which will provide access for westbound
traffic to Trailwood Court.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Rosebriar Estates, Preliminary Plat subject to:
1. Correction of the details in Section A-A (proposed street/alley section).
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Preliminary Plat
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
14
✔
PRESENTATION
Consider authorizing the Planning and Zoning Commission to be the Municipal Authority for the approval of the Final
Plat for Rosebriar Estates, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3)
common area lots on property located south of Sandy Lake Road between Dobecka Drive and Castlebury Court.
On June 16, 2011, the Planning Commission unanimously recommended approval of the PRELIMINARY PLAT (6-0) with
no conditions.
Staff recommends APPROVAL.
@05 Rosebriar Estates, FPA-1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
15
✔
PUBLIC HEARING
Consider approval of Case No. PD-237R4-HC, QuikTrip, a zoning change request from PD-237R3-HC (Planned
Development-237 Revision 3-Highway Commercial) to PD-237R4-HC (Planned Development-237 Revision 4-Highway
Commercial), to attach a revised Detail Site Plan, including revised building and canopy elevations, to allow a
5,700-square-foot convenience store with eight (8) gas pump islands on approximately 2.3 acres of land located at
the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive.
The following P&Z conditions remain outstanding:
1. Include the required landscape screen along the north property line.
2. Resolve discrepancies between trees shown on plan and listed in Landscape Schedule.
3. Depict an overstory tree at the terminus of each parking row (one missing on northeast corner of the site).
4. Revise the monument sign size to a maximum of six-feet high by ten-feet wide.
5. Revise the material of the dumpster gate from a plastic mesh to a solid metal product.
6. There will be additional comments during detailed engineering review.
On June 16, 2011, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0), subject to the
above-stated conditions. Commissioners Tankersley, Haas, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@06 PD-237R4-HC, QuikTrip-1 AR
ITEM # 8
Page 1 of 5
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: PD-237R4-HC, QuikTrip
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Matt Steer, City Planner
LOCATION: NEC of S. Belt Line Road and the proposed extension of Dividend Drive
SIZE OF AREA: 2.3 acres of property
CURRENT ZONING: PD-237R3-HC (Planned Development-237 Revision 3-Highway Commercial)
REQUEST: A zoning change to PD-237R4-HC (Planned Development-237 Revision 4-
Highway Commercial), to attach a revised Detail Site Plan, including revised
building and canopy elevations, to allow a 5,700-square-foot convenience store
with eight (8) gas pump islands.
APPLICANT: Applicant: Landscape Architect:
JD Dudley Mike Ramsey
QuikTrip Ramsey Landscape Architects
1120 N Industrial Blvd. 11914 Wishing Well Ct.
Euless, Texas 76039 Frisco, Texas 75035
Phone: (817) 786-3187 Phone: (972) 335-0889
Fax: (918) 615-7059 Fax: (469) 362-5433
jdudley@quiktrip.com mike.rla@att.net
Engineer:
Cheralyn Armijo
Glenn Engineering
105 Decker Ct., Suite 910
Irving, Texas 75062
Phone: (972) 717-5151
Fax (972) 717-2176
cmarmijo@glennengineering.com
ITEM # 8
Page 2 of 5
HISTORY: On October 14, 2008, a Preliminary Plat was approved for 28.14 acres of
property (including the right-of-way for Dividend Drive) located on the east
side of South Belt Line Road. A final plat for the East Dividend Drive right-of-
way was approved concurrent with the preliminary plat and filed for record in
April 2009. In June 2010, the Planning & Zoning Commission denied (5-1) a
QuikTrip convenience store/gas station on 2.02 acres of land on the northeast
corner of the future Dividend Drive and South Belt Line Road intersection. On
January 25, 2011, a resubmittal for the same location as the previous and
current request was unanimously approved by City Council, overturning the
November 18th, 2010 Planning Commission recommendation for denial. A
Final Plat was not submitted for approval at that time. Appropriate zoning and
platting will be required prior to any development of the remainder of the 28
acres (excluding East Dividend Drive) along the east side of South Belt Line
Road.
TRANSPORTATION: South Belt Line Road is a six-lane divided arterial thoroughfare built to
standard in a l20-foot right-of-way. East Dividend Drive is planned to be a
four-lane divided roadway within 90 feet of right-of-way and is not depicted
on the Thoroughfare Plan.
SURROUNDING LAND USE & ZONING:
North – vacant; A (Agricultural)
South – vacant; A (Agricultural)
East – vacant; A (Agricultural)
West – vacant; PD-222-LI (Planned Development-222-Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as
suitable for Mixed Use Community Center (T-6 Urban Core Zone).
The proposed Planned Development for a gas station/convenience store
use will lend itself to the high volumes of vehicles anticipated for the
nature of development within this category as a community or regional
destination. Although this zone is not intended for freestanding pad
sites to be developed, the subject property is located on the north side
of East Dividend Drive and is much smaller than the larger parcel to the
south which can be developed more strictly in accordance with the
guidelines for this land use designation.
DISCUSSION: This proposal is to revise the previously approved Planned Development for a
gas station and convenience store with a new prototypical design by QuikTrip.
Staff believes that generally, this building design and gas canopy are better
than the ones previously approved in January. There are three public entrances
on the building design whereas on the previous one only two entrances were
proposed. The building is larger in scale and rather than being a simple
ITEM # 8
Page 3 of 5
rectangular structure with stone pilasters and a mansard roof tacked-on, it
consists of varying roof parapets, awnings above the windows, canopies at the
entries and other design elements to create interest. The proposed gas canopy
fascia is silver rather than champagne color and has several reveals. Although
there is not a standing seam roof as was proposed on the previous one, staff is
comfortable with its design and compatibility with the convenience store.
The property is .3 acres larger than the previously approved site. On the north
end of the new proposal, a drive and parking has been added. The parking
previously proposed to the rear of the building and the connecting drive to the
vacant property north of the site have both been removed.
Previously, a number of exceptions to the HC District were requested and only
one was ultimately granted. This allowed for two, 13-square-foot internally
illuminated can signs on the gas canopy. Currently, the applicant is requesting
the following exceptions to the HC District as PD Conditions:
1. The monument sign size and illumination (73.7 square feet proposed, 60
square feet allowed & internal illumination, only external illumination
allowed).
2. Landscaping area and tree requirements not being met in two of the three
categories.
3. Two, 20-square-foot internally illuminated can signs on the gas canopy.
4. An internally illuminated red polycarbonate (plastic) stripe on each canopy
on the north, west and south building elevations (above the three entries).
5. A red aluminum background to the attached sign on the west building
elevation (front).
6. Two red metal awnings above the windows on the west building elevation.
7. Greater than 50% of the required parking in the front yard.
8. More than three colors proposed on exterior wall surfaces.
Staff can recommend APPROVAL of this request with the granting of the gas
canopy signage (two, 13-square-foot signs as granted previously), greater than
50% of the parking provided in the front yard and more than three colors on
the exterior wall surfaces, but is unable to recommend accepting the monument
sign as proposed, adding internal illumination to the red stripe on each canopy
above the three entries, the red metal awnings above the front windows, the red
back-plate on the signage or a deficiency in landscaping.
The monument sign is permitted to be a maximum six feet in height and a
maximum ten feet in width and shall be externally as opposed to internally
illuminated. The monument sign of the previous proposal met these
requirements and staff is not able to arbitrarily recommend an exception to
detached signage, as we are already recommending two 13-square-foot signs
on the gas canopy (approved previously) which should provide exceptional
visibility and identification.
The internally illuminated red stripe is classified as signage and would be
prohibited according to Sec. 12-29. Sign Regulations of the Zoning Ordinance.
“Sign – means any device, flag, banner, light, figure, letter, word, message,
ITEM # 8
Page 4 of 5
symbol, plaque, poster, display, deign, painting, drawing, billboard, wind
device or other thing visible from outside the premises on which it is located
and that is designed, intended or used to inform, to advertise or to attract the
attention of persons not on those premises.” This would definitely serve to
attract attention to the store. Also listed within the prohibited sign section of
the Zoning Ordinance are can signs made of plastic or similar translucent
materials and signs attached to roofs or canopies.
Provisions for mounting the channel letters are included in this section. The
letters of the “QuikTrip” signage are to be mounted to a surface (typically a
raceway) that is the same color as the material to which it is mounted, not a red
back-plate. Therefore, staff is recommending that the red back-plate be
removed.
Metal Awnings are also specifically prohibited by the Zoning Ordinance; "Sec.
12-22-5. Type of exterior construction. Awnings are limited to canvas, or a
lusterless, non-metal material that closely resembles canvas, at least 98 percent
of which is a single deep or neutral solid color. The remaining up to two
percent, if different, shall be contrasting. Awnings shall not be backlit". The
prohibition of metal awnings was part of the 1997 CIVIC (Committee to
Improve the Visual Image of Coppell) Report which was intended to provide
guidelines for retail developments in Coppell. This was codified as part of the
Zoning Ordinance in 2002. Fabric awnings were specifically required to soften
the appearance of the facades of the retail buildings. In search of an amenable
solution with the applicant, staff has agreed to recommend the color of the
awnings be of the “QT red” and has only requested that the material change to
fabric or sunbrella.
Staff believes the plans can be slightly modified to fulfill the landscaping
requirements. The perimeter area on the north property line has simply not
been provided onsite and should be. In conversations with the applicant, staff
was informed that the vacant land to the north would be used solely for
drainage purposes and the entire detention area would be landscaped with the
southern ten feet dedicated to the QT property for maintenance and tree
planting. The applicant was asked to provide a conceptual plan for the entire
detention area. The plan was not submitted; therefore, not knowing how the
detention area will be landscaped, staff is recommending that the ten feet be
provided onsite to avoid any confusion in the future. The required landscape
screen shall also be provided along the north property line, as the Zoning
Ordinance requires that all off-street parking, loading and vehicular use areas,
including driveway pavement, shall be screened from all abutting properties
and/or public rights-of-way by a wall, fence, hedge, berm or other durable
landscape barrier. In this case, a continuation of the needle point holly would
be appropriate.
As you can see, there are still some site/landscape planning as well as
architectural issues yet to be resolved, but staff feels confident that an approval
subject to the conditions listed below will result in a far better product and will
ITEM # 8
Page 5 of 5
bring this Planned Development up to the City of Coppell’s high standards for
construction.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of PD-237R4-HC, QuikTrip, subject to the following conditions:
1. All landscape area/tree deficiencies shall be met onsite. Revise Site and Landscape Plans
to reflect ten feet of perimeter landscaping onsite and include the required landscape
screen along the north property line.
2. Include total nonvehicular landscaping area in the landscaping calculation table. Resolve
discrepancies between trees shown on plan and listed in Landscape Schedule.
3. Depict an overstory tree at the terminus of each parking row (one missing on northeast
corner and one on the southwest corner of the site).
4. Revise the monument sign size to a maximum of six-feet high by ten-feet wide and
externally illuminate.
5. Reduce the two gas canopy signs to 13 square feet each, as approved in the previous
Planned Development.
6. Eliminate the illumination of the red striping on the three building canopies.
7. Change the awning materials from metal to either canvas or sunbrella.
8. Remove the red aluminum back-plate from the attached building signage.
9. Revise the material of the dumpster gate from a plastic mesh to a solid metal product.
10. There will be additional comments during detailed engineering review.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Monument Sign Plan
2. Site Plan
3. Landscape Plan
4. Gas Canopy Elevations (2 pages)
5. Building Elevations (2 pages)
6. Floor Plan
STORE NUMBER:4705 S. 129th E. Ave - Tulsa, OK 74134-7008P.O. Box 3475 - Tulsa, OK 74101-3475p:918.615.77001
A
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SERIAL NUMBER:
SCALE:TYPEFACEINSIDE CANENTIRE SIGNSQUARE FOOTAGESPECIFICATIONS:K:\Projects\Div 08 Dallas\0969\Signage\969 - MH10-2P24SF - BRICK.dwg - I_#00 Jun 27, 2011 - 11:27am - conleyMonument SignBrick Encased - MH10-2P24SF4/25/111/4" = 1'-0"
MH10-2P24SF
9691019 60Externally IlluminatedLOGO
Flat Solar grade, Clear Lexan Face, .177 thickness, painted on 2nd surface to match 3M Cardinal Red Translucent #3632-53, Akzo Nobel, no
embossment.
Pricer
Flat Solar grade, Clear Lexan Face, .177 thickness, painted on 2nd surface, Akzo Noble Black, manual Font Numerals, Clear Helvetica Condensed
font. Product Panels, Lexan, Clear text area, painted 2nd surface Akzo Nobel Opaque Black, Diesel Product Panel painted 2nd surface to match
PMS 7481C Translucent Green, Akzo Noble.
LOGO Cabinet/Pricer Cabinet/Base
Cabinets, Aluminum construction, Externally illuminated with GE Tetra PowerStrip DS65/GE PS24 Power Supplies. LOGO Cabinet painted Akzo
Noble, QT Red SIGN9141 Low Gloss. Pricer Cabinet painted Akzo Noble Black Low Gloss. Accent Trim section painted 1st surface Akzo Noble
Silver-Low Gloss. Break Metal painted 1st surface Akzo Noble Black-Low Gloss. Base and Surround are Brick construction using Interstate Brick
Midnight Black Atlas.
K:\Projects\Div 08 Dallas\0969\3D\dwg\969 Building Elevations - 0969BEL00-11 - Black Rundle.dwg, 8.5x11, 6/24/2011 2:37:22 PM, conley
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
16
✔
PRESENTATION
Consider approval of the Lesley Retail Addition (QuikTrip), Lot 1, Block B, Final Plat, to establish a building site and
provide required easements to allow a convenience store with eight (8) gas pump islands on approximately 2.3 acres
of land located at the northeast corner of S. Belt Line Road and the proposed extension of Dividend Drive.
The following P&Z conditions remain outstanding:
1. Dedication of the off-site fire lane/mutual access easement is required by separate instrument and shall be
recorded prior to or concurrently with the Final Plat.
2. There will be additional comments during detailed engineering review.
On June 16, 2011, the Planning Commission unanimously
recommended approval of this FINAL PLAT (6-0), subject to the
above-stated conditions. Commissioners Tankersley, Haas, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@07 LRA(QT), L1, BLK B, FP-1 AR
ITEM # 9
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Lesley Retail Addition (QuikTrip), Lot 1, Block B
Final Plat
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Matt Steer, City Planner
LOCATION: NEC of S. Belt Line Road and the proposed extension of Dividend Drive
SIZE OF AREA: 2.3 acres of property
CURRENT ZONING: PD-237R4-HC (Planned Development-237 Revision 4-Highway Commercial)
REQUEST: A final plat to establish a building site and provide required easements to allow
a convenience store with eight (8) gas pump islands.
APPLICANT: Applicant: Landscape Architect:
JD Dudley Mike Ramsey
QuikTrip Ramsey Landscape Architects
1120 N Industrial Blvd. 11914 Wishing Well Ct.
Euless, Texas 76039 Frisco, Texas 75035
Phone: (817) 786-3187 Phone: (972) 335-0889
Fax: (918) 615-7059 Fax: (469) 362-5433
jdudley@quiktrip.com mike.rla@att.net
Engineer:
Cheralyn Armijo
Glenn Engineering
105 Decker Ct., Suite 910
Irving, Texas 75062
Phone: (972) 717-5151
Fax (972) 717-2176
cmarmijo@glennengineering.com
ITEM # 9
Page 2 of 3
HISTORY: On October 14, 2008, a Preliminary Plat was approved for 28.14 acres of
property (including the right-of-way for Dividend Drive) located on the east
side of South Belt Line Road. A final plat for the East Dividend Drive right-of-
way was approved concurrent with the preliminary plat and filed for record in
April 2009. In June 2010, the Planning & Zoning Commission denied (5-1) a
QuikTrip convenience store/gas station on 2.02 acres of land on the northeast
corner of the future Dividend Drive and South Belt Line Road intersection. On
January 25, 2011, a resubmittal for the same location as the previous and
current request was unanimously approved by City Council, overturning the
November 18th, 2010 Planning Commission recommendation for denial. A
Final Plat was not submitted for approval at that time. Appropriate zoning and
platting will be required prior to any development of the remainder of the 28
acres (excluding East Dividend Drive) along the east side of South Belt Line
Road.
TRANSPORTATION: South Belt Line Road is a six-lane divided arterial thoroughfare built to
standard in a l20-foot right-of-way. East Dividend Drive is planned to be a
four-lane divided roadway within 90 feet of right-of-way and is not depicted
on the Thoroughfare Plan.
SURROUNDING LAND USE & ZONING:
North – vacant; A (Agricultural)
South – vacant; A (Agricultural)
East – vacant; A (Agricultural)
West – vacant; PD-222-LI (Planned Development-222-Light Industrial)
COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011, shows the property as
suitable for Mixed Use Community Center (T-6 Urban Core Zone).
The proposed Planned Development for a gas station/convenience store
use will lend itself to the high volumes of vehicles anticipated for the
nature of development within this category as a community or regional
destination. Although this zone is not intended for freestanding pad
sites to be developed, the subject property is located on the north side
of East Dividend Drive and is much smaller than the larger parcel to the
south which can be developed more strictly in accordance with the
guidelines for this land use designation.
ITEM # 9
Page 3 of 3
DISCUSSION: This is the companion request to the QuikTrip Planned Development – 237R4-
Highway Commercial zoning case. It is a final plat establishing Lot 1, Block
B and providing for the dedication of a fire lane easement meandering through
the property and a ten-foot utility easement adjacent to South Belt Line Road
and Dividend Drive. An off-site mutual access and fire lane easement will be
required on the abutting property to the east to connect the proposed fire lane
easement with the future Dividend Drive. This is listed as a condition of
approval.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Lot 1, Block B, Lesley Retail Addition subject to:
1. Dedication of the off-site fire lane/mutual access easement is required by separate instrument
and shall be recorded prior to or concurrently with the Final Plat.
2. There will be additional comments during detailed engineering review.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
ATTACHMENTS:
1. Final Plat
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
July 12, 2011
17
✔
PUBLIC HEARING
Consider approval of Case No. S-1253-C, Wynnpage Montessori Academy, a zoning change request from C
(Commercial) to S-1253-C (Special Use Permit-1253-Commercial), to permit a 4,000-square-foot day care to be
located within the existing building and a 1,650-square-foot outdoor play area, to be located at 255 S. Denton Tap,
Suite 200.
The following P&Z conditions remain outstanding:
1. The site shall be developed in accordance with the Site Plan, Floor Plan and Elevations.
2. Remove Planning & Zoning Commission conditions from Site Plan.
3. Revise parking note to read - "On-street parking on Wynnpage Drive adjacent to this proposal will be prohibited,
in the future."
On June 16, 2011, the Planning Commission unanimously
recommended approval of this ZONING CHANGE (6-0), subject to the
above-stated conditions. Commissioners Tankersley, Haas, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@08 S-1253-C, WMA-1 AR
ITEM # 10
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
CASE NO.: S-1253-C, Wynnpage Montessori Academy
P&Z HEARING DATE: June 16, 2011
CC HEARING DATE: July 12, 2011
STAFF REP.: Matt Steer, City Planner
LOCATION: 255 S. Denton Tap Road, Ste. 200
SIZE OF AREA: 1.03 acres of property
CURRENT ZONING: C (Commercial)
REQUEST: A zoning change to S-1253-C (Special Use Permit-1253-Commercial), to
permit an approximate 4,000-square-foot day care to be located within the
existing building and a 1,650-square-foot outdoor play area.
APPLICANT: Applicant: Designer:
Mohammad Haque Bob Schulte
Wynnpage Montessori Academy Schulte & Associates
304 Leisure Lane 318 W Corporate Drive
Coppell, Texas 75019 Lewisville, Texas 75067
Phone: (972) 365-7710 Phone: (214) 893-0152
mhaque2007@gmail.com bob@schultehomedesign.com
HISTORY: The subject property was originally platted as part of a 14-lot, 25.65-acre DTC
Business Center, which was filed on January 6, 1987. On March 26, 1991, City
Council approved a rezoning of the residential property to the west from C
(Commercial) to PD-115-SF-7 (Wynnpage single-family subdivision). As a
result of the development of the Wynnpage residential subdivision, the DTC
Business Center plat was vacated on May 8, 1992. The parcel immediately to
the south of the subject lot, known as Wynnpage Plaza Lot 1, Block A,
received Site Plan and Minor Plat approval from City Council in October 2001.
On March 19, 2002, Council approved the Site Plan and Minor Plat for the
subject property - Lot 2, Block A. This allowed for the development of a
ITEM # 10
Page 2 of 4
8,900 square-foot office building. The site consisted of sufficient parking to
accommodate 7,000 square feet of medical office (one parking space per 175
square feet of area) with the remaining 1,900 devoted to professional office
(one parking space per 300 square feet of area). Although originally intended
for solely office and medical office users, the building has been occupied by
Kumon learning center (permitted in January 2004), Pharma Skin Care Clinic
and Day Spa (permitted in June 2004), Zen Spa Holistics (permitted in October
2007) and finally Studio 108 Yoga (permitted in January 2010). The Kumon
Learning Center (1,755 square feet) and Studio 108 Yoga (2,471 square feet)
are the current tenants with the remainder of the space being vacant.
TRANSPORTATION: Denton Tap Road is a P6D, six-lane divided concrete roadway built to standard
in a 110-foot fight-of-way.
SURROUNDING LAND USE & ZONING:
North – Professional Office; C (Commercial)
South – Professional Office Building; C (Commercial)
East – Valvoline Automotive Service & Crème de la Crème Day Care;
C (Commercial) & PD-204-C (Planned Development-204-Commercial)
West - Wynnpage residential subdivision; PD115-SF-7 (Single Family-7)
COMPREHENSIVE PLAN: The Comprehensive Plan of March 2011 shows the property as suitable for
Mixed Use Neighborhood Center.
DISCUSSION: As outlined in the HISTORY section, this building was originally developed
for an office or medical office type user, but has never been occupied by a user
of this type. The zoning of the property is commercial and as such permits a
variety of types of uses without need to obtain zoning approval as long as the
type of use is permitted by right, meets the parking requirements and not
required to obtain a Special Use Permit. A day care use is actually listed as
one permitted by right within the Commercial District as long as it provides a
paved off-street loading and unloading space on a through “circular” drive.
Because this building was never envisioned to house such a school or day care
use, a circulation plan with a pick-up/drop-off area was not included in the
original design. Since the initial meeting with the applicant to review the
requirements of the Zoning Ordinance and determine if the use would even be
feasible at this location, the applicant has worked diligently with city staff to
address the concerns related to this use.
The applicant is proposing to finish-out 4,000 square feet of the interior of the
building with a Montessori School consisting of four classrooms, an arts &
crafts room, a computer workroom, a multipurpose room, and other ancillary
rooms associated with a school (office, bathroom, reception area, kitchenette).
The applicant is proposing to construct a 1,650 square foot outdoor play area to
ITEM # 10
Page 3 of 4
the north side of the building, as necessitated by state law regulating this type
of use. The applicant will utilize the existing trees for shade, has noted that the
play equipment will be earth tone in color and will enclose the play area with a
four-foot wrought iron fence. The proposed signage on the Denton Tap
elevation will match the Kumon sign as it relates to color and placement. The
sign will read “Wynnpage Montessori Academy”. This is proposed to be
duplicated on the main entry elevation.
Initially, staff had a major concern with the insufficient parking and the
problems arising from the large amount of traffic during pick-up and drop-off.
A daycare use has a parking requirement of one space per ten students. With
the current uses within the building - a Kumon learning center and a Yoga
Studio (each requiring one parking space per 200 square feet of lease space),
the site will have more than enough spaces to meet the total parking required
(31 total required, 46 spaces provided). Originally, the applicant proposed a
plan that indicated there would be a maximum 102 students and depicted a
pick-up/drop-off area directly in front of the building entrance with nine
stacking spaces provided from the entry, to the south, then to the east to
Denton Tap Road (the proposed site entrance). Staff’s concern with potential
for a major parking problem associated with school events (holiday parties,
graduation, egg hunts, etc…), concern with the stacking potentially backing up
to Denton Tap and the on and off-site circulation conflicts, led the applicant to
propose a very unique solution that, if executed properly, will eliminate the
potential parking and circulation/pick-up & drop-off problems.
The revisions to the proposal since the initial Development Review Committee
review consisted of –
1. Staggered drop off times. A maximum of 15 children will be
allowed to be dropped off in 30 minute increments (outlined on the
Drop-off/Pick-up Schedule on the Site Plan). This will keep the
traffic to and from the site at a steady pace.
2. Elimination of car stacking within the drive aisle (fire lane) and
utilization of excess parking for drop-off and pick-up. There will
be 15 extra parking spaces available to serve this function. This is
in excess of the ten provided for the teachers, other administrative
staff or potential visitors.
3. Elimination of on-site events requiring overflow parking. The
applicant stated that the Wynnpage Montessori Academy will not
have any on-site events; all will be held off-site.
4. Reduction in the maximum number of students. The applicant
reduced the number from 102 to 95.
With the inclusion of the four items listed above in the Special Use Permit
ordinance that will regulate this proposal, staff can recommend conditional
approval. Staff still has concern regarding the ability to enforce the pick-
up/drop-off schedule and will work with the City Attorney to come up with a
solution how to best enforce these regulations and the verbiage for the
ordinance if approved. If the conditions are not followed, the Commission has
ITEM # 10
Page 4 of 4
the right to authorize a public hearing to negate the Special Use Permit
provision.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of S-1253-C, Wynnpage Montessori Academy subject to the
following conditions:
1. The site shall be developed in accordance with the Site Plan, Floor Plan and Elevations.
2. The maximum number of students shall be limited to 95.
3. The Drop-off/Pick-up Schedule shall be strictly adhered to.
4. The note related to the prohibition of on-site events shall be revised to read “Wynnpage
Montessori Academy will not have any on-site events,” and shall be strictly adhered to.
5. Revise the parking tabulations on the Site Plan for the Kumon learning center to indicate one
parking space required per 200 square feet (one parking space per 300 square feet currently
shown) and revise the total parking required for this user from six parking spaces to nine
parking spaces.
6. On-street parking on Wynnpage Drive adjacent to this proposal will be prohibited, if
warranted in the future.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Floor Plan
3. Elevations
SITE
bob@SchulteHomeDesign.com318 West Corporate Drive Lewisville, Texas 75067(214) 893-0152 (ph) (800) 870-4187 (fax)www.SchulteHomeDesign.comSCHULTE & AssociatesWYNNPAGE MONTESSORI ACADEMY255 S. Denton Tap Rd. Suite #200Coppell, TX
W
MONTESSORI ACADEMY
WYNNPAGE
MONTESSORI ACADEMY
WYNNPAGE
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
July 12, 2011
18
✔
CONTRACT/BID or PROPOSAL
Consider award of a contract through BuyBoard with CommFit in the amount of $116,065.40, for fitness equipment for
the expansion at the Coppell Aquatics and Recreation Center, and authorizing the City Manager to sign the
necessary documentation.
Please see attached memo.
Funds are being provided by the CRDC 1/2 percent sales tax for this contract.
Staff recommends approval.
^CommFit Award - 1AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: July 12, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider award of a contract through BuyBoard with CommFit in the
amount of $116,065.40, for fitness equipment for the expansion at the Coppell Aquatics
and Recreation Center, and authorizing the City Manager to sign the necessary
documentation
Background:
Much of the existing fitness equipment at the Aquatics and Recreation Center is several
years old, at the minimum. Some pieces have lasted since the building opened in 2000.
Staff has been in the process of thoroughly reviewing each piece of equipment in the
fitness room to determine whether or not it should moved into the newly expanded space.
They have also been reviewing the new equipment that has recently come on the market
to make recommendations regarding the types and quantities of the different cardio and
strength machines, free weight machines, dumbbells and a variety of bars, plates, benches
and racks.
The decisions regarding the equipment were based on personal experience with the
manufacturers, available options on the equipment, the costs of the equipment and the
history of serviceability and reliability of the manufacturers. CommFit is a BuyBoard
vendor and is the supplier for Cybex, which is the selected manufacturer of the strength
machines and free weight machines. Cybex is a premier manufacturer of strengthening
machines.
The addition of this equipment at the center will update the facility, bring in needed
capacity and add to the numerous opportunities for the community to improve their
health through proper exercise. This equipment will be purchased via a contract which
will be established through the BuyBoard.
This purchase will be made from funds that were identified by the architect in the initial
stages of the expansion project and labeled as “Fixtures, Furnishings and Equipment.
There was $320,000 set aside for this expense in the project budget. However, this
purchase does not include all items that will be acquired with these funds.
City Council Action requested:
Approval of a contract through BuyBoard with CommFit in the amount of
$116,065.40, for fitness equipment for the expansion at the Coppell Aquatics and
Recreation Center, and authorizing the City Manager to sign the necessary
documentation.
Staff Recommendation:
Approval of this item.
CommFit Contract Equipment RecommendationQtyItem DescriptionVendorBrand/ModelUnit PriceCost1 Total Body Arc Trainer CommFitCybex Total Body Arc Trainer 750AT5,196.75 5,196.75 1 Lower Body Arc Trainer CommFitCybex Lower Body Arc Trainer 750A5,066.75 5,066.75 1 Rowing Machine CommFitLifecore Rowing Machine1,095.00 1,095.00 Sub-Total11,358.50 Strength Machines1 Rotary Torso CommFitCybex Eagle Torso3,506.75 3,506.75 1 Back Extension CommFitCybex Eagle Back Extension w/start RLD3,116.75 3,116.75 1 Abdominal CommFitCybex Eagle2,791.75 2,791.75 1 Shoulder Press CommFitCybex Eagle Overhead Press3,441.75 3,441.75 1 Chest Press CommFitCybex Eagle3,506.75 3,506.75 1 Tricep Extension CommFitCybex Eagle2,921.75 2,921.75 1 Bicep Curl CommFitCybex Eagle2,726.75 2,726.75 1 Leg Extension CommFitCybex Eagle Leg Extension w/start RLD3,116.75 3,116.75 1 Seated Leg Curl CommFitCybex Eagle Leg Curl w/start RLD3,116.75 3,116.75 1 Prone Leg Curl CommFitCybex Eagle Prone Leg Curl w/start RLD3,116.75 3,116.75 1 Leg Press CommFitCybex Eagle4,741.75 4,741.75 1 Rear Delt/Pec Fly CommFitCybex Eagle Pec Fly/Rear Delt3,636.75 3,636.75 1 Dip Chin Assist CommFitVR3 Chin Dip Assist3,116.75 3,116.75 1 Seated Row CommFitCybex Eagle Mid Row3,506.75 3,506.75 1 Glute machine CommFitCybex Eagle Glute Machine3,181.75 3,181.75 1 Inner/Outer thigh (Outer or Combo) CommFitCybex Eagle Inner/Outer thigh4,286.75 4,286.75 1 Cable Crossover CommFitCybex VR34,091.75 4,091.75 1 Lat Pulldown CommFitCybex Eagle3,506.75 3,506.75 1 Functional Trainer CommFitBravo Functional Trainer 88303,246.75 3,246.75 Sub-Total64,678.25 Free Weights1 Smith Machine CommFitCybex 2,845.50 2,845.50 1 Angled Leg Press CommFitCybex Squat Press2,446.50 2,446.50 1 Ab Bench CommFitCybex Bent Leg Sit up board1,151.50 1,151.50 Cardio Machines
CommFit Contract Equipment Recommendation3 Super Bench (Adjustable) CommFitCybex -10° to 80° Bench556.50 1,669.50 2 Mulit Purpose Bench (utility bench) CommFitCybex Utility Bench311.50 623.00 1 Adjustable Decline Bench CommFitCybex612.50 612.50 1 Flat Bench CommFitCybex276.50 276.50 2 Power Cage Station CommFitCybex1,802.50 3,605.00 1 Arm Curl CommFitCybex556.50 556.50 1 Vertical Knee Raise CommFitCybex VKR717.50 717.50 1 Olympic Flat Bench Press CommFitCybex612.50 612.50 1 Calf Raise CommFitCybex1,116.50 1,116.50 1 Back Extension CommFitCybex 45° Back Extension857.50 857.50 3 Dumbell Rack CommFitCybex 2 tier626.50 1,879.50 1 Accessory Rack CommFitTKO Rack with accessories390.00 390.00 2 Barbell Rack CommFitCybex612.50 1,225.00 Sub-Total20,585.00 Dumbbells & Weights1 Set 5-50 lbs Dumbbells CommFitTKO Urethane Encased1,521.00 1,521.00 1 Set 55-100 lbs Dumbbells CommFitTKO Urethane Encased3,701.75 3,701.75 1 Set 1/2 size Dumbbells 7.5-52.5 lbs CommFitTKO Urethane Encased1,657.50 1,657.50 1 Kettlebells with rack CommFitAder Set of 10 w/rack900.90 900.90 1 Curl Fixed Barbells - Set 10 CommFitTKO Urethane Encased1,885.00 1,885.00 1 Straight Fixed Barbells - Set 10 CommFitTKO Urethane Encased1,885.00 1,885.00 1 Weighted Bars w/rack CommFitPower Systems Body Bar w/rack921.00 921.00 1 Weight Tree 8-10 pair CommFitTKO 826VDR292.50 292.50 1 Set of Hex Dumbbells - 5, 8, 10, 12, 15CommFit814 TXRR-SDS hex dumbbell Trip Grip91.00 91.00 12 Kickboxing bags CommFitTKO 502 BB Big Boy on Stand325.00 3,900.00 12 5 lb Olympic Plates, Rubber CommFitAder5.60 67.20 12 10 lb Olympic Plates, Rubber CommFitAder11.20 134.40 16 25 lb Olympic Plates, Rubber CommFitAder28.00 448.00 16 35 lb Olympic Plates, Rubber CommFitAder39.20 627.20 28 45 lb Olympic Plates, Rubber CommFitAder50.40 1,411.20 Sub-Total19,443.65 Total116,065.40$
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
July 12, 2011
19
✔
CONTRACT/BID or PROPOSAL
Consider award of a contract through BuyBoard with Fitco, in the amount of $189,330.50, for fitness equipment for the
expansion at the Coppell Aquatics and Recreation Center, and authorizing the City Manager to sign the necessary
documentation.
Please see attached memo.
Funds are being provided by the CRDC 1/2 percent sales tax for this contract.
Staff recommends approval.
^Fitco Award - 1AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: July 12, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider award of a contract through BuyBoard with Fitco, in the
amount of $189,330.50, for fitness equipment for the expansion at the Coppell Aquatics
and Recreation Center, and authorizing the City Manager to sign the necessary
documentation
Background:
Much of the existing fitness equipment at the Aquatics and Recreation Center is several
years old, at the minimum. Some pieces have lasted since the building opened in 2000.
Staff has been in the process of thoroughly reviewing each piece of equipment in the
fitness room to determine whether or not it should moved into the newly expanded space.
They have also been reviewing the new equipment that has recently come on the market
to make recommendations regarding the types and quantities of the different cardio and
strength machines, free weight machines, dumbbells and a variety of bars, plates, benches
and racks.
The decisions regarding the equipment were based on personal experience with the
manufacturers, available options on the equipment, the costs of the equipment and the
history of serviceability and reliability of the manufacturers. Fitco is a BuyBoard vendor
and is the supplier for Precor, which is the selected manufacturer of the cardiovascular
machines. Precor is a premier manufacturer of cardio equipment.
The addition of this equipment at the center will update the facility, bring in needed
capacity and add to the numerous opportunities for the community to improve their
health through proper exercise. This equipment will be purchased via a contract which
will be established through the BuyBoard.
This purchase will be made from funds that were identified by the architect in the initial
stages of the expansion project and labeled as “Fixtures, Furnishings and Equipment.
There was $320,000 set aside for this expense in the project budget. However, this
purchase does not include all items that will be acquired with these funds.
City Council Action requested:
Approval of a contract through BuyBoard with Fitco in the amount of
$189,330.50, for fitness equipment for the expansion at the Coppell Aquatics and
Recreation Center, and authorizing the City Manager to sign the necessary
documentation.
Staff Recommendation:
Approval of this item.
Fitco Equipment Purchase RecommendationQtyItem DescriptionVendorBrand/ModelUnit PriceCost9 Treadmills FitcoPrecor TRM 885 Teadmill 120v, P80 7,696.50 69,268.50 4 Ellipticals FitcoPrecor EFX 885 Dual Action w/adjustable crossramp P80 console 15" Touchscreen TV/iPod6,996.50 27,986.00 4 Ellipticals FitcoPrecor EFX 883 Fixed handrail w/adjustable crossramp P80 console 15" Touchscreen TV/iPod6,296.50 25,186.00 2 Adaptive Motion Trainer (AMT) FitcoPrecor AMT 885 P80 console 15" Touchscreen TV/iPod7,906.50 15,813.00 6 Recumbent Cycle FitcoPrecor RBK885 P80 console 15" Touchscreen TV/iPod4,546.50 27,279.00 2 Upright Cycle FitcoPrecor UBK885 P80 console 15" Touchscreen TV/iPod4,406.50 8,813.00 2 StairMasters Step Mills Fitco StairMaster SM5-TSE w/ 10" Touchscreen & Tuner 5,995.00 11,990.00 1 Versa Climber FitcoVersaclimber CL-108 Club Model 2,995.00 2,995.00 Total189,330.50 Cardio Machines
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
July 12, 2011
20
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ORDINANCE
Consider approval of an ordinance of the City Council of the City of Coppell, Dallas County, Texas, amending the
Code of Ordinances by amending Article 9-11, Section 9-11-7(G) by creating the authority of the Parks and Recreation
Director to grant permits for specific activities related to improving the fitness of the community; providing a savings
clause; providing a severability clause; and providing for an effective date; and authorizing the Mayor to sign.
See attached memo
Staff recommends approval.
^Park Code Modification
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: July 12, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Consider approval of a modification to Section 9-11-7, Facility Scheduling.
Background:
Certain sections of the parks and recreation code (Section 9-11-3) preclude individuals
from making a profit on park property unless the money-making activity is associated
with a city sponsored event or a sports association with a license and use agreement. This
ordinance has been interpreted by staff to require the addressing of individuals offering a
variety of different types of services and products.
These services include food sales, dog obedience training classes, professional batting
lessons, and exercise classes, among others. Typically staff does not proactively seek out
people using the parks in this manner but respond to complaints from citizens, sports
associations or others when making these contacts.
In an effort to allow certain businesses offering services that enhance the fitness of the
community the opportunity to utilize the park open areas to conduct their business under
a permit, a modification to the code of ordinances is necessary. Section 9-11-7, Facility
Scheduling, allows for the reserving of “facilities of city-sponsored community activities
and events”. Adding to this listing those activities that enhance the fitness of the
community will allow for the permitting and scheduling of this type of activity in the
parks. It is also necessary to remove the language restricting a reservation agreement to
one day or less as these permitted activities could extend for several weeks.
Section 9-11-8, Special Permits, further clarifies the authority of the parks and recreation
director when it comes to administering permits for activities in the parks, and goes on to
stipulate the elements to be included in such a permit.
Given that the city of Coppell encourages its citizens to be physically active and enjoy
the parks in efforts to improve health and fitness, it is the desire to allow this to occur,
while continuing to disallow other business enterprises from using the parks to promote
or conduct their business. The easiest method of accomplishing this seems to be to
permit the desired activity. The proposed permit authorizing this activity in the parks is
proposed to require the following from the applicant:
Establish minimum notification requirements
Establish responsible person(s) and contact information
Establish the purpose of the permit (activity)
Inform about a permit application fee
Insurance requirements (or indemnification)
Notice of a location for the activity; exclude game and practice fields as required
Establish dates and times for the activity
Notice regarding an estimated number of participants
This permit for activity in the park will not be a “reservation” of spaces for a special use.
The applicant will be informing the city of the area that they desire to utilize for the
activity. A slight modification to Section 9-11-7, G. will allow a permit to be issued to
businesses that specialize in services that potentially improve the fitness of our residents.
The permit application itself will be developed administratively following approval of
this ordinance revision.
City Council Action requested:
Approval of a modification to Section 9-11-7 of the Code of Ordinances
Staff Recommendation:
Approval of this item.
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF COPPELL, DALLAS COUNTY, TEXAS, AMENDING THE
CODE OF ORDINANCES BY AMENDING ARTICLE 9-11,
SECTION 9-11-7(G) BY CREATING THE AUTHORITY OF THE
PARKS AND RECREATION DIRECTOR TO GRANT PERMITS
FOR SPECIFIC ACTIVITIES RELATED TO IMPROVING THE
FITNESS OF THE COMMUNITY; PROVIDING A SAVINGS
CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Coppell, Texas strives to encourage the improvement of
community fitness;
WHEREAS, Coppell has parks that can be used to improve community fitness;
WHEREAS, upon review and consideration the City Council finds that Section 9-11-
7(G) of the Code of Ordinances shall be amended to provide the Parks Director the authority to
grant permits for specific activities related to improving the fitness of the community.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COPPELL, DALLAS COUNTY, TEXAS, THAT:
SECTION 1. That Section 9-11-7(G) of the Code of Ordinances shall be amended as
follows:
Repeal the current Sec. 9-117(G) and replace it with the following language:
“Sec. 9-11-7. Facility Scheduling.
A. . . . . .
G. The Parks and Recreation Director may grant a license, permit, or
reserve facilities of city sponsored community activities and events
and for specific activities related to improving the fitness of the
community ….”
SECTION 2. All ordinances of the City of Coppell in conflict with the provisions of this
ordinance shall be, and the same are hereby, repealed; provided, however, that all other
provisions of said ordinances not in conflict herewith shall remain in full force and effect.
1 TM 50038
SECTION 3. Should any word, sentence, paragraph, subdivision, clause, phrase or
section of this ordinance or of the Code of Ordinances, as amended hereby, be adjudged or held
to be void or unconstitutional, the same shall not affect the validity of the remaining portions of
said ordinance or the Code of Ordinances, as amended hereby, which shall remain in full force
and effect.
SECTION 4. An offense committed before the effective date of this ordinance is
governed by prior law and the provisions of the Code of Ordinances, as amended, in effect when
the offense was committed and the former law is continued in effect for this purpose.
SECTION 5. This ordinance shall take effect immediately from and after its passage
and publication of the caption as required by law.
DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of
___________________, 2011.
APPROVED:
___________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
___________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
_________________________________
ROBERT E. HAGER, CITY ATTORNEY
(JDD/ajh)
2 TM 50038
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire and Life Services
July 12, 2011
21
✔
CONTRACT/BID or PROPOSAL
Consider approval of the terms and conditions for a contract with Emergicon as the Fire Department patient billing
service and authorizing the City Manager or designee to execute all necessary documents.
Funds for the collection percentage fee have been budgeted in the Finance Department Other Professional services
account (01-05-01-4220)
Staff recommends approval.
(FD Ambulance Billing - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Fire and Life Services
July 12, 2011
22
✔
CONTRACT/BID or PROPOSAL
Consider approval of a contract for the purchase of eight (8) cardiac heart monitors/defibrillators to replace units on
all Fire Department apparatus in the amount of $257,746.80 and authorizing the City Manager or designee to execute
all necessary documents.
Funds have been budgeted and are available in the Fire Department (01-04-09-5060) Other Equipment account for
this purchase.
Staff recommends approval.
(FD Cardiac Heart Monitors - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
July 12, 2011
23
✔
PROCEDURAL
Consider appointments to Council Committees.
New appointments are made to the Council Committees on an annual basis.
Appoint Councilmembers to serve on various committees.
%commappt
Name _________________________________________
COUNCIL COMMITTEE PREFERENCES
Please place a 1, 2, 3, etc. in the blanks indicating your preference of Committees on
which to serve.
C/FBISD/LISD Liaison _________________
CISD Liaison _________________
Coppell Seniors _________________
Dallas Regional Mobility Coalition _________________
International Council for Local Environmental Initiatives _________________
Metrocrest Hospital Authority _________________
Metrocrest Medical Services _________________
Metrocrest Medical Foundation _________________
Metrocrest Social Services _________________
North Texas Council of Governments _________________
North Texas Commission _________________
Senior Adult Services _________________
AGENDA REQUEST FORM DATE: July 12, 2011
ITEM #: 24
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
DATE: July 12, 2011
ITEM #: 25
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover on the Metroplex Mayors’ Meeting.
B. Report by Mayor Stover regarding the Fourth of July Fireworks Show
and Parade.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM DATE: July 12, 2011
ITEM #: 26
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: July 12, 2011
ITEM #: 27
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: July 12, 2011
Department Submissions:
Items No. 7, 18, 19 and 20 were placed on the Agenda for the
above-referenced City Council meeting by the Parks and Recreation
Department. I have reviewed the Agenda Requests (and any backup if
applicable) and hereby submit these items to the City Council for
consideration.
____________________
Parks and Recreation Department
Items No. 9C and 9D were placed on the Agenda for the
above-referenced City Council meeting by the Engineering Department. I
have reviewed the Agenda Requests (and any backup if applicable) and
hereby submit these items to the City Council for consideration.
____________________
Engineering Department
Items No. 10, 11, 12, 13, 14, 15, 16 and 17 were placed on the Agenda
for the above-referenced City Council meeting by the Planning
Department. I have reviewed the Agenda Requests (and any backup if
applicable) and hereby submit these items to the City Council for
consideration.
____________________
Planning Department
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: July 12, 2011
Department Submissions:
Items No. 21 and 22 were placed on the Agenda for the
above-referenced City Council meeting by the Fire Department. I have
reviewed the Agenda Requests (and any backup if applicable) and hereby
submit these items to the City Council for consideration.
____________________
Fire Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)