BM 2011 05-12 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
May 12, 2011
The William T. Cozby Public Library Board met in regular session on Thursday, May 12, 2011 in the
library board room at the William T. Cozby Public Library.
1: CALL TO ORDER: The meeting was called to order by Vice Chair, Patricia Nicks at 7:05 p.m.
Other board members present were Wednesday Poster, Karla Tabor, David Smith, Saul Friedman
and Stephen Charters. Youth Advisors Nadir Khan and Sai Panguluri were also present. Staff in
attendance were Library Director, Victoria Chiavetta, Assistant Library Director, Jane Darling,
Librarians, Elizabeth Merrill and Tracie Williams, and Sr. Administrative Technician, Ramona
Woods.
2. APPROVAL OF MINUTES FROM THE April 4, 2011 BOARD MEETING: Saul Friedman
moved to approve the minutes of April 4, 2011. David Smith seconded the motion, All were in
favor. Minutes were approved. Patricia Nicks announced the resignation of Manibala
Johnnalagadda and the appointment of Janet Koester.
3. CITZENS APPEARANCES: None.
4. SUMMER READING CLUB PRESENTATION: Librarians Betsy Merrill and Tracie
Williams gave an overview of this year's Summer Reading Club which runs June 6th through July
26�h. Theme for 2011 is Dig Up A Good Book.
5. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: Some statistical information has changed regarding how the new
catalog is used. The new stats have been included at the end of the report. Instead of Session
Statistics, we are now collecting data on Catalog Page Views, Visits and Unique Visitors. This
gives a more accurate picture of how the catalog is being utilized. There continues to be an
overall decline in circulation with the exception of downloadable audio books and juvenile books.
Reference questions increased in April as did Internet sessions. Stats for Wi-Fi are still being
fine-tuned since going to a new Wi-Fi source. New materials are being received again; ordering
books had been stopped just prior to the migration to be able to more effectively track the
materials budget. This may have impacted circulation to a degree.
• Turning the Page Advocacy: The Public Library Association is offering a free advocacy
training course for any person interested in learning tips for effective advocacy. The Bill &
Melinda Gates Foundation supports this program. The course lasts for six weeks and involves a
weekly interactive webinar, online training modules and some homework designed to help you
create your own personal advocacy plan. For more information, check out this website:
http://www.pla.or lag la/mgrps/divs/pla/plaevents/turningthepage/index.cfm
• Database Statistics: The library was asked at the Council/Library Board joint work session to
research the usage of the TexShare databases. We now have access to the usage reports and are
determining to what degree we want to track the statistics.
• Plaque: Kathy Long, daughter of Bobby Hefner, the original founder of the library presented a
plaque recognizing her father to City Council on May 10"'. The plaque will be hung in the Quiet
Reading Room.
• Building and Facilities: The repairs to the walls and drainage issues on the east side of the
library have been completed.
• Staffing: We now have a new Librarian Supervisor. His name is Kevin Carrothers. Kevin comes
to us from the North Richland Hills Public Library, where he was a reference librarian. Prior to
that, Kevin was an implementation manager with Polaris Library Systems.
6. INPUT FOR BOARD CHAIR'S JUNE 14T'a REPORT TO COUNCIL: Discussion ensued, it
was agreed that the following items would be included in the June 14 Report to Council: New
Catalog, TIG, Education Station, TMLDA Award, Library Founder Plaque, Facility
Improvements, Bluebonnet program, Summer Reading Club and other Programs, Internet Usage,
Participation by Board & Staff, State Budget Cuts and Expansion.
7. YOUTH ADVISOR'S REPORT: The youth advisors reported on the noticeable Wi-Fi
improvement.
8. PRIORITY PROJECTS: Discussion ensued; Vicki provided information on the acoustical
problem and the possibility of doing a community survey. Drive -up book returns were discussed.
FY 11112 BUDGET: Vicki reported that the budget was submitted and the library's budget
hearing was on Tuesday, May 10.
10. FOLLOW-UP OF FY 10111 LIBRARY GOALS AND OBJECTIVES: Patricia Nicks
reported that a space had been reserved for the library at the May 21" Farmer's Market.
Comments & Suggestions forms will be made available as well as informational materials. Karla
Tabor will be meeting with Lex Anne Seifert, Head Librarian at Coppell High School.
11. 5013(c) FOUNDATION: No update
12. ADJOURNMENT: Patricia Nicks, Vice -Chair adjourned meeting at 8:30 p.m.
Patricia Nicks, Vice -Chair
Ram Woods, Sr. Administrative Technician
Approved as written.
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