BM 2011 08-11 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
August 11, 2011
The William T. Cozby Public Library Board met in regular session on Thursday, August 11, 2011 in the
library board room at the William T. Cozby Public Library,
1. CALL TO ORDER: The meeting was called to order by Vice Chair, Patricia Nicks at 7:05 p.m.
Other board members present were Wednesday Poster, Karla Tabor, David Smith, Jennifer
Johnson, Janet Koester and Stephen Charters, Youth Advisor Nadir Khan was also present. Staff
in attendance were Library Director Victoria Chiavetta, Assistant Library Director Jane Darling,
Librarian Jennifer Perryman, and Sr. Administrative Technician Ramona Woods.
2. APPROVAL OF MINUTES FROM THE May 12, 2011 BOARD MEETING: David Smith
moved to approve the minutes of May 12, 2011. Jennifer Johnson seconded the motion. All were
in favor. Minutes were approved.
3. CITZENS APPEARANCES: J.J. White shared her experience working in the library as an
intern while earning her Master of Library Science degree.
4. LIBRARY DIRECTOR' S REPORT:
Programs: Jennifer Perryman introduced the Coppell Reads program for 2011 and
distributed copies of The Devil in the White City by Erik Larson to the board members.
Workload Indicators: Summer Reading Club was a great success. The library had 1,600
children, 385 teens, and 206 adults sign up for the program. Despite offering fewer programs,
overall attendance increased 11%. Youth program attendance was 5,892 and adult program
attendance was 644. Downloadable audio books and juvenile books continue to increase in
usage. Wi-Fi use keeps climbing; this is also reflected in the use of the mobile catalog. The
Festival of Nations returned in a different format this summer. The library planned the event
in three parts, with each program focusing on one country. India brought in 115 people while
Morocco was visited by I41 people.
QR Codes: The library is going to experiment with using QR codes. Our first use of one will
be to put up a code that takes library users to our teen web page.
Loan Star Grant update: The library will purchase two learning stations designed for
school age children in addition to the pre-school educational software already purchased. The
library will also purchase e-audiobooks. Discussion ensued regarding the future of available
databases. The library is tracking usage of the current databases.
Staff: Ramona Woods, Sr. Administrative Technician has resigned.
5. QUIET READING ROOM: Discussion ensued regarding naming the Quiet Reading Room.
Jennifer Johnson made a motion to name the room Bobby E. Hefner Quiet Reading Room,
Wednesday Foster seconded the motion. All were in favor. Vicki will present the request to the
Council.
6. LIBRARY SURVEY: Vicki provided information regarding the status of the Library Survey.
Discussion ensued regarding ways to notify citizens and get citizen's participation. A presentation
of the survey results will be made to Council on October 25th; 2011.
7. LIBRARY BOARD AND YOUTH ADVISOR INTERVIEWS: Pat Nicks asked for volunteers
to conduct the youth advisor interviews. Karla Tabor and Janet Koester offered to conduct the
interviews on October 6, 2011. Adult library board members will be interviewed on October 18,
2011.
8. YOUTH ADVISOR'S REPORT: Nadir reported that on a recent visit to the library the quiet
reading room was at capacity and inquired about the possibility of increasing the size of the room.
Vicki advised that this type of change would likely be included in an expansion.
9. PRIORITY PROJECTS: Discussion ensued; additional book drops are not possible at this time
due to the lack of an outdoor location that is safe and does not interfere with the flow of traffic.
Concern was expressed about patrons who stop near the front door or park in handicapped
parking spaces when dropping books in the book drop.
10. FY 10/11 LIBRARY BOARD GOALS AND OBJECTIVES: Discussion ensued; Vicki said
that the Library Board's presence at the Farmer's Market led to a presentation to the Rotary club
which advanced the Board's goal of promoting the library in the community. Karla reported that
she had met with school librarians and with a PTO leader. The PTO is willing to consider
promoting the library in newsletters throughout the year. Vicki will provide a list of ideas to
Karla to present to the PTO.
11. 501 3(c) FOUNDATION: No new business.
12. ADJOURNMENT: Patricia Nicks, Vice -Chair adjourned the meeting at 8:23 p.m.
atricia Nicks, Vice -Chair
Victoria A. Chiavetta, Library Director
Approved as written
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