CP 2011-09-13
NOTICE OF CITY COUNCIL MEETING AND AGENDA
SEPTEMBER 13, 2011
DOUG STOVER MARSHA TUNNELL, Place 4
Mayor Mayor Pro Tem
TIM BRANCHEAU, Place 1 BILLY FAUGHT, Place 5
BOB MAHALIK, Place 2 MARVIN FRANKLIN, Place 6
BRIANNA HINOJOSA-FLORES, Place 3 KAREN HUNT Place 7
CLAY PHILLIPS, City Manager
MEETING TIME AND PLACE:
Call to Order 5:30 p.m. Council Chambers (Open to the Public)
Executive Session Immediately Following 1st Fl. Conf. Room (Closed to the Public)
Work Session Immediately Following 1st Fl. Conf. Room (Open to the Public)
Regular Session 7:30 p.m. Council Chambers (Open to the Public)
Notice is hereby given that the City Council of the City of Coppell, Texas will
meet in Regular Called Session on Tuesday, September 13, 2011, at 5:30 p.m. for
Executive Session, Work Session will follow immediately thereafter, and Regular
Session will begin at 7:30 p.m., to be held at Town Center, 255 Parkway
Boulevard, Coppell, Texas.
As authorized by Section 551.071(2) of the Texas Government Code, this
meeting may be convened into closed Executive Session for the purpose of
seeking confidential legal advice from the City Attorney on any agenda item
listed herein.
The City of Coppell reserves the right to reconvene, recess or realign the Work
Session or called Executive Session or order of business at any time prior to
adjournment.
The purpose of the meeting is to consider the following items:
ITEM # ITEM DESCRIPTION
1. Call to order.
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ITEM # ITEM DESCRIPTION
EXECUTIVE SESSION (Closed to the Public)
2. Convene Executive Session
A. Section 551.087, Texas Government Code – Economic
Development Negotiations.
1. Economic Development Prospects east of Freeport Parkway
and north of Bethel Road.
2. Economic Development Prospects west of Freeport Parkway
and south of Bethel Road.
B. Section 551.071, Texas Government Code - Consultation with City
Attorney and Section 551.072, Texas Government Code -
Deliberation regarding Real Property.
1. Seek legal advice from the City Attorney concerning the
settlement and land purchase agreements with the
Billingsleys at Northlake.
C. Section 551.072, Texas Government Code - Deliberation regarding
Real Property.
1. Discussion regarding encroachment on park land.
WORK SESSION (Open to the Public)
3. Convene Work Session
A. Review and discussion of Proposed Fee Changes.
B. Discussion regarding Youth Sports Fees.
C. Discussion regarding background checks for Boards and
Commission members.
D. Discussion of Agenda Items.
REGULAR SESSION (Open to the Public)
4. Convene Regular Session.
5. Invocation.
6. Pledge of Allegiance.
7. Presentation by Chief Mac Tristan recognizing members of the Coppell
Police and Fire Departments for their life-saving contributions during a life
threatening event involving Coppell Police Officer John McArdle on
June 7, 2011.
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ITEM # ITEM DESCRIPTION
8. Citizens' Appearances.
CONSENT AGENDA
9. Consider approval of the following consent agenda items:
A. Consider approval of minutes: August 23, 2011.
B. Consider approval of a Resolution approving a letter of support for
the creation of a Foreign Trade Zone to be located at 850 Freeport
Parkway, Suite 100 in Coppell, Texas, and authorizing the Mayor to
sign.
C. Consider approval of an Ordinance of the City of Coppell, Texas,
amending Ordinance No. 2011-1285, ordering a Special Election to
be held on November 8, 2011, by adding provisions for Coppell
residents residing in Denton County; and providing an effective
date.
Considerar la aprobación para un Mandato del
Ayuntamiento de la Cuidad de Coppell, Texas reformando el
Mandato No. 2011-1285 en el cual se ordena una elección
especial a convocarse el 8 de Noviembre del 2011
agregándosele cláusulas aplicables a los habitantes de
Coppell en el condado de Denton y contemplándose una
feche en vigor.
END OF CONSENT
10. Consider approval of an Ordinance approving and adopting the budget
for the City of Coppell for the Fiscal Year of October 1, 2011 through
September 30, 2012, and authorizing the Mayor to sign.
11. Consider approval of an Ordinance of the City of Coppell, Texas levying
the ad valorem taxes for the year 2011 at .69046/$100 per valuation of
which .49577 for operations and maintenance and .19469 for interest and
sinking, and authorizing the Mayor to sign.
12. Consider approval of re-naming the Quiet Reading Room at the William T.
Cozby Public Library, the Bobby E. Hefner Quiet Reading Room as
recommended by the Library Advisory Board.
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ITEM # ITEM DESCRIPTION
13. Consider approval of the Park West Commerce Center, Lot 3R, Block 5
(Lanvera), Site Plan, to allow the development of a 85,000-square-foot
office/warehouse building to be located at 112 Wrangler Drive.
14. PUBLIC HEARING:
Consider approval of the Park West Commerce Center, Lot 3R, Block 5
(Lanvera), Replat, being a replat of Lot 3, Block 5, of Park West Commerce
Center to abandon and establish various easements to allow the
development of an office/warehouse building to be located at 112
Wrangler Drive.
15. PUBLIC HEARING:
Consider approval of the designation of a reinvestment zone pursuant to
Section 312.201 of the Property Redevelopment and Tax Abatement Act.
The property to be considered for Reinvestment Zone designation is the
property described as Lot 2, Block A of the Freeport North Addition (17.824
acres) and located north of Bethel Road, east of Creekview Drive.
16. Consider approval of an Ordinance designating S.P. Richards Company,
Reinvestment Zone No. 63, and authorizing the Mayor to sign.
17. Consider approval of a Resolution approving a Tax Abatement
Agreement between the City of Coppell and S.P. Richards Company, and
authorizing the Mayor to sign.
18. Consider approval of a contract award with JRJ Paving, LP in the amount
of $4,645,190.39 for Bid #Q-0811-01 Old Town Coppell and Bethel Road
Infrastructure Improvement Project ST 10-02; as provided for in CIP funds;
and authorizing the City Manager to sign and execute necessary
documents.
19. Consider rescinding an award of a contract with Comm-Fit in the amount
of $116,065.40 for fitness equipment for the Coppell Aquatics and
Recreation Center, and authorizing the President of the CRDC and the
City Manager to execute the necessary action.
20. Consider award of bids and authorize purchase orders for fitness
equipment for the Coppell Aquatics and Recreation Center to the
following vendors and in the amount as follows: Comm-Fit in the amount
of $103,645.15 and TKO in the amount of $15,672.70, and authorize the
President of the CRDC and the City Manager to execute the necessary
action.
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ITEM # ITEM DESCRIPTION
21. Consider an amendment to a contract with Fitco in the additional
amount of $12,090.00, for shipping and installation of fitness equipment
previously purchased and authorized.
22. City Manager's Report.
A. Project Update and Future Agendas.
23. Mayor and Council Reports.
A. Report by Mayor Stover on the Metroplex Mayors’ Meeting.
24. Public Service Announcements concerning items of community interest
and no Council action or deliberation is permitted.
25. Necessary action resulting from Executive Session.
Adjournment.
____________________________________
Douglas N. Stover, Mayor
CERTIFICATE
I certify that the above Notice of Meeting was posted on the bulletin board at
the City Hall of the City of Coppell, Texas on this 9th day of September, 2011, at
__________________.
____________________________________
Christel Pettinos, City Secretary
DETAILED INFORMATION REGARDING THIS AGENDA IS AVAILABLE ON
THE CITY'S WEBSITE (www.coppelltx.gov) UNDER PUBLIC DOCUMENTS,
COUNCIL PACKETS.
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ITEM # ITEM DESCRIPTION
PUBLIC NOTICES
STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with the Americans With
Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require
special services (i.e. sign interpretative services, alternative audio/visual devices, and
amanuenses) for participation in or access to the City of Coppell sponsored public
programs, services and/or meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled program, service and/or
meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or
other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989).
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KEY TO COUNCIL GOALS ICONS
COPPELL VISION 2030
Sustainable City Government
• Excellent City Services with high level of Customer Satisfaction
• “Green” City Operations and Facilities
• Excellent and Well-maintained City Infrastructure and Facilities
• Top Quality City Workforce
• Financial Resources to Support City Services
Business Prosperity
• Retention and Attraction of Businesses that generate revenues for the City
• Major Retail and Top Quality Business Office Park along I-635 and SH 121
• Old Coppell as a Small Town Village
• Community Commercial Centers
• House Offices and Home-Based Businesses
Community Wellness and Enrichment
• Community Gathering Places
• Recreation Programs and Services for all Generations
• Expand Cultural Arts Amenities and Opportunities
• Residents’ Wellness and Longevity
• Community Education Programs and Support of Top Quality Schools
• Multi-Use Trail Systems Connecting the City
Sense of Community
• Residents and Businesses Engaging and Contributing to the Coppell Community
• Strong Community Events and Festivals
• New Residents Welcome and Involved
• Effective Community Partnerships
• Future Civic Community Leaders’ Development
Special Place to Live
• Quality Housing for Family Generations
• Beautiful Green City
• Revitalizing Neighborhoods
• Mobility within Coppell
• Easy Access to Dallas-Fort Worth Regions
AGENDA REQUEST FORM
DATE: September 13, 2011
ITEM #: ES-2
EXECUTIVE SESSION
A. Section 551.087, Texas Government Code – Economic Development Negotiations.
1. Economic Development Prospects east of Freeport Parkway and north of
Bethel Road.
2. Economic Development Prospects west of Freeport Parkway and south of
Bethel Road.
B. Section 551.071, Texas Government Code - Consultation with City Attorney and
Section 551.072 – Deliberation regarding Real Property.
1. Seek legal advice from the City Attorney concerning the settlement and land
purchase agreements with the Billingsleys at Northlake.
C. Section 551.072, Texas Government Code - Deliberation regarding Real Property.
1. Discussion regarding encroachment on park land.
Agenda Request Form - Revised 02/04 Document Name: %exsessn
AGENDA REQUEST FORM
DATE: September 13, 2011
ITEM #: ES-3
WORK SESSION
3. Convene Work Session
A. Review and discussion of Proposed Fee Changes.
B. Discussion regarding Youth Sports Fees.
C. Discussion regarding background checks for Boards and Commission members.
D. Discussion of Agenda Items.
Agenda Request Form - Revised 02/07 %wksessn
Date: September 1, 2011
To: Mayor and City Council
From: Mac Tristan, Chief of Police
Reference: Review of Alarm Fee Structure
Background:
The City of Coppell has not changed its alarm permit fees in several years. Currently the City’s
residential alarm fee is $20 for the initial permit and a $10 annual renewal fee. The City’s
commercial alarm fee is also $20 for the initial alarm permit and a $10 annual renewal fee.
Further, Coppell currently allows 6 false alarms in a 12 month rolling period before a $50.00
charged is assessed for each false alarm.
At the August 9, 2011 City Council work session, the increasing of alarms fees was discussed.
The recommendation before you at that meeting was to increase Residential Alarm Permits to
$35.00 with a renewal fee of $35.00 per year. It was recommended to increase Commercial
Alarm Permits to $50.00 with a renewal fee of $50.00 per year. After much discussion Council
was not comfortable with increasing the Residential alarm permits and annual renewal to $35.00
however you did ask for a recommended increase lower than $35.00 per year.
Council was in favor of lowering the false alarms allowed from 6 to 3 annually. Council also
was interested in seeing an escalating fee structure starting at $50.00 per false alarms.
Council was interested in knowing how many alarm permits we now have on record. The
breakdown of alarm permits is as follows:
4326 total Alarm Permits
457 Commercial
3549 Residential (Homes)
320 Residential (Apartments)
As was reported to you on August 9, 2011, we contacted 31 cities in Dallas, Denton, and Tarrant
counties and obtained their current alarm fee structure. Coppell is currently among the lowest in
alarm fees. Residential alarms in other cities ranged from one at $5 annual in one city to several
cities at $50 per year. The residential renewal fees were similar amounts. Commercial alarms
ranged from $5 a year to $100 a year. The commercial annual renewals were similar amounts.
Six of the cities had reduced or no fees for senior citizens. The majority of the cities surveyed
allowed 3 false alarms per year as opposed to 6 that we currently allow.
Of all cities surveyed, the average residential alarm permit was $35 initially with a $35 annual
renewal. The average commercial alarm permit was $50 initially with a $50 annual renewal fee.
Staff Recommendation:
Restructure the Alarm permit, renewal and false alarms fees as follows:
Residential Alarm Permits: $30.00
Annual Renewal $20.00
Commercial Alarm Permits: $50.00
Annual Renewal $50.00
First 3 False alarms No charge
4-6 False Alarms $50.00
7-9 False Alarms $75.00
9 and up $100.00
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DATE: August 3, 2011
TO: Mayor and City Council
FROM: Gary Sieb, Director of Planning
RE: Proposed revisions to Master Fee Schedule as they relate to Chapter 12, Coppell Code of Ordinances
Revisions are noted in Double Underlined, Bold, Italic
Type of application Fee
Zoning (rezoning and
Planned Development
Districts)
$500 + $25/ac
$500 + $100/ac when adjacent to residential (SF, TH
and 2F9) development
Amendment to Planned
Development Districts – 2
lots or less (residential only)
$150
Concept Plan Delete this fee
Detail Site Plan
• Non-Res & MF
$400 + $25 per acre
Administrative Approval of
Minor Site Amendment $250
Special Use Permits $500 + $25 per acre
$500 + $100/ac when adjacent to residential (SF, TH
and 2F9) development
Preliminary Plat
• Residential
• Non-Res & MF
• $500 + $20/lot
• $500 + $35 per/ac
Final Plat
• Residential
• Non-Res
• MF
• Estate District
• $100 + 4/lot
• $100 + $35 per/ac
• $100 + $3/unit
• Delete this fee
Replat
• Residential
• Non-Res
• MF
• $100 + $25/lot
• $100 + $35 per/ac
• $100 + $35 per/ac
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Type of application Fee
Amending and Minor Plat
(Admin Approval)
• Residential
• Non-Res & MF
• $250
• $250
Minor Plat
• Residential
• Non-Res & MF
• $100 + $4/lot
• $500 + $35 per/ac
Master Plan Amendment
$300
Please feel free to contact me or Marcie Diamond if you have any questions.
Attachment “A” Fee Study Recommendations – Table of existing and proposed fees and the rationale
for each revision.
Attachment “B” Fee Comparison – Compares Coppell fees to the Cities of Flower Mound, Southlake,
Irving and Grapevine
FEE STUDY RECOMMENDATIONS - July 2011 ATTACHMENT ‘A’ Type of application Existing Proposed Revisions Rationale Zoning (rezoning and Planned Development Districts) $500 + $10/ac $150 PD amendment two lots or less (residential only) $500 + $25/ac $500 + $100/ac when adjacent to residential (SF, TH and 2F9) development Anticipate in-fill and redevelopment 30 acres or less, not large scale rezoning Redevelopment/infill development projects tend to be most controversial, require more notification, analysis and staff time when abutting residential development. Concept Plan $100; No charge w/Zoning Delete this fee Never used, all Concept Plan are submitted w/PD Zoning Detail Site Plan • Non-Res • MF $400 $400 + $25 per acre The larger the site plan the more analysis required Admin. Approval $250 $250 No change Special Use Permits $400 + $5 per/ac $500 + $25 per acre $500 + $100/ac when adjacent to residential (SF, TH and 2F9) development Uses permitted by SUP require more review and conditions (auto-related, hotels, day cares, restaurants w/drive thru etc.) Redevelopment/infill development projects tend to be most controversial, require more notification, analysis and staff time when abutting residential development. Preliminary Plat • Residential • Non-Res & MF • $100 + 4/lot • $100 + $35 per/ac • $500 + $20/lot • $500 + $35 per/ac Most of the discussion, negotiations and analysis and revisions occur at the preliminary plat stage, once the final plat is submitted, it is generally ministerial. Final Plat • Residential • Non-Res • MF • Estate District • $500 + $20/lot • $100 + $35 per/ac • $100 + $3/unit • $30 per/ac • $100 + 4/lot • $100 + $35 per/ac • $100 + $3/unit • delete Final plat approval is generally ministerial. Estate District fee to be deleted, only one property in the city with this zoning, and it is platted and developed. Replat • Residential • Non-Res • MF • $100 + $5/lot • $100 + $35 per/ac • $100 + $35 per/ac • $100 + $25/lot • $100 + $35 per/ac • $100 + $35 per/ac Residential replat requires notification sent to property owners within 200 feet within the original subdivision. Amending and Minor Plat (Admin Approval) • Residential • Non-Res & MF • $100 + $4/lot • $250 • $250 • $250 Provides a standard fee for residential and non-residential Administrative Approval. Minor Plat • Residential • Non-Res & MF • $100 + $4/lot • $100 + $35 per/ac • $100 + $4/lot • $500 + $35 per/ac Typical non-residential development occurs on one lot, which has never been platted. A Minor Plat combines the requirements of Preliminary and Final Plat Master Plan Amendment No Fee $300 A detail site plan and/or rezoning request will be required to accompany this request. A new Application Form will be required, the applicant will need to provide a rationale for amending the Comp. Plan.
Fee Comparison - March 2011 ATTACHMENT “B” Page 1 of 2 Type of application COPPELL Flower Mound1 Southlake Irving Grapevine Zoning (rezoning and Planned Development Districts) $500 + $10/ac $150 PD amendment one lot – residential only Zoning – Non PD 0-5 ac’s $500 + $25/acre 5-20 ac’s $750 + $25/acre 20-50 ac’s $1000 + $20/acre 50 + ac’s $1250 + $15/acre PD’s - SF 0-5 ac’s $700 + $25/acre 5-20 ac’s $950 + $25/acre 20-50 ac’s $1200 + $20/acre 50 + ac’s $1450 + $15/acre PD’s Non Res and MF 0-5 ac’s $1000 + $25/acre 5-20 ac’s $1250 + $25/acre 20-50 ac’s $1500 + $20/acre 50 + ac’s $1750 + $15/acre Zoning Only - $200+10/ac Zoning with Concept Plan/Site Plan/PD - $400+10/ac 0-1.99 ac’s $500-600 2-4.99 ac’s $600-800 5-29.99 ac’s $800-$950 30-99.99 ac’s $1,400-$1,600 100 ac’s or greater 2,450-2,950 $500.00 for first acre +$25.00 for each additional acre Detail Site Plan • Non-Res • MF $400 • $500 + $25/ac • $500 + $10 per/unit $300 + $10/acre 0-1.99 ac’s $500 2-4.99 ac’s $600 5-29.99 ac’s $800 30-99.99 ac’s $1,400 100 ac’s or greater 2,450-2,950 $250.00 for first acre +$12.50 for each additional acre Admin. Approval $250 $50 Special Use Permit $400 + $5 per/ac 0 to 5 ac’s $700 + $25/acre 5 to 20 ac’s $950 + $25/acre 20 to 50 ac’s $1200 + $20/acre 50 + acres $1450 + $15/acre $300 Thru the site plan process $500.00 for first acre +$25.00 for each additional acre 1 All applications in Flower Mound which require public notification an additional $80 for Legal Notices + Property Owner Notice Fees ($2.50 per notice mailed)
Fee Comparison - March 2011 ATTACHMENT “B” Page 2 of 2 Type of application COPPELL Flower Mound1 Southlake Irving Grapevine Prel. Plat • Residential • Non-Res & MF • $100 + 4/lot • $100 + $35 per/ac DEVE. PLAN(?) • $500 + $10/lot • $500 + $20 per/ac • $300 + $20/lot • $300 + $20/ac. $400+ $5/acre • $100+$5/lot • $100+$25/acre Final Plat • Residential • Non-Res • MF • $500 + $20/lot • $100 + $35 per/ac • $100 + $3/unit • $500 + $15/lot • $500 + $20/lot • $400 + $30/lot • $400 + $30/acre $400+ $5/acre • $200+$5/lot • $200+$25/acre Replat • Residential • Non-Res • MF • $500 + $5/lot • $100 + $35 per/ac • $100 + $35 per/ac $350 + $20/lot $400 + $30/lot $400 + $30/acre $400+ $5/lot • $300+$5/lot • $300+$25/acre Amending and Minor Plat (Admin Approval) • Residential • Non-Res & MF • $100 + $4/lot • $250 One lot plat $250 $300 $200 Minor Plat • Residential • Non-Res & MF • $100 + $4/lot • $250 Amended Plat • $250 + $10/lot • $300 + $20/acre One lot plat $250 Master Plan Amendment No Fee 0 to 5 ac’s $750 + $25/acre 5 to 20 ac’s $1000 + $25/acre 20 to 50 ac’s $1250 + $20/acre 50 + ac’s $1500 + $15/acre $300 per request No fee
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: September 13, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Youth Sports Fees Update
Background:
The Youth Sports Field Use fee for residents has remained the same since the $5 per player per
season fee was first established in July 1996. The non-resident fee was changed in 2007, from the
original amount of $10 per player, to $25 per player per season. The City Council has asked staff
to review these fees as a Council Goal for 2010-11, and recommend changes if they are needed.
Because the Youth Sports activities are an important, and costly, aspect of the services provided
by the city, the associated fees that the city charges have been included in the Cost Recovery
Model, Resource Allocation Philosophy and Policy initiative that the Parks and Recreation
Department staff is in the process of completing. One of the first goals of this model was to ask
the community during focus group meetings to specify whether the provision of Youth Sports is a
benefit to the community, or more to the individual. It was determined during the focus group
meetings that the benefit of this activity is balanced between community and individual. It was
also determined that the way to categorize the relationship between the city and the youth sports
organizations is as a “field rental” situation. This categorization seems to be appropriate whether
the city maintains the fields for specified uses and allows the organizations to schedule the city
facilities for their use on a “rented” basis that would incur a per hour of use fee, or the current
situation remains that the City provides and maintains fields for the specific Associations for their
scheduled use during their specified seasons, incurring a fee per participant. Interesting questions
arise in the administration of both methods.
GreenPlay, LLC, the city’s consultant on the Cost Recovery initiative, indicates that cities
nationwide are beginning to move away from the “per player” format toward charging their
Youth Sports Associations an hourly rate for the use of the facilities. The primary reason for
suggesting that the city consider a change to the fee structure for Youth Sports to a per-hour-of-
use philosophy is to allow for additional uses and users, which would be scheduled through the
city. These added users would be scheduled onto the fields during the times when now the
Associations perhaps have them tied up for their respective seasons, whether they are being
utilized or not. Qualified facility rentals could then add to the revenue generated through the
collection of the hourly rental fee. This change would require a complete overhaul of the
agreements that the city has with the Associations, cause the city to take on a much greater role in
the scheduling of the fields and may not increase the actual users of the fields much at all. The
Associations are currently working with outside entities who desire use of the practice areas.
Primarily, the YMCA programs and a few other qualified organizations are being accommodated
by the Associations. This situation seems to have improved over the past few months with CYSA
and CYFA coordinating with the YMCA for their use of certain facilities. A negative aspect of
moving toward a per-hour-of-use fee structure, according to the various Association
representatives is that they would lose flexibility in scheduling make-up games. They are also
concerned about overuse of facilities and scheduling conflicts with other users.
Of course, the current per-player fee system has been working for a number of years and can
continue to work. A negative aspect of this system is that it can exclude other uses from the city
facilities, and offers the City only limited ability to schedule any additional activities on the fields
during the time when the Associations have scheduling privileges. This reduces the city’s ability
to increase offerings to a broader user base such as adult sports and recreation requiring field
space. However, in recent discussions with the various Associations, it appears that this may not
be an insurmountable obstacle. For instance, many agree that they do not use the fields after a
certain time of day because of the age of most players, although the fields are locked up under
their scheduling control. They go on to agree that the city might look at specific uses during later
times of the day, when adult leagues could flourish.
The Associations are very much in favor of staying with a per player fee to the city. In fact, all
representatives agreed that it is time for the $5 per player fee to be increased based on the amount
of time it has been in place and given that the cost recovery for the city to provide these services
is so low. We have not heard any consensus that the city should raise fees enough to accomplish
100% cost recovery all at one time. The Association representatives believe there will be
significant push-back from the citizens if that is implemented.
Current Cost Recovery
Total cost recovery for the city from the various Youth Sports Organization’s activities is
currently approximately 21%. This percentage is generated through the participant fees as
outlined above. The actual direct cost incurred in FY 2009-10 by the city to provide
maintenance, supplies and services in support of Youth Sports was in excess of $220,000. The
revenue generated by the participant fee during the same year was $46,955. As indicated above,
Youth Sports was identified as having equal benefit to the community and the individual.
Because of this categorization by the community, the provision of Youth Sports in Coppell has
been identified during the study as one of those services that should recover 100% of the cost for
the activity. Currently, the Associations are recovering their own cost of service but the City
continues to significantly subsidize these programs.
Current Cost Recovery Accounting
The following is a synopsis of the numbers as they were reported in FY 2009-10 for the field use
of our Youth Sports Associations. It includes actual costs for the city to provide service, the
percentage of cost recovery based on the per player charge as it is today, establishes the deficit in
cost recovery and offers suggestions to move toward what seems to be a more desirable situation.
a. Current costs and cost recovery for field use
i. Total direct costs associated with providing service to support Youth
Sports Associations (2009-10) was $223,685
ii. Total revenue generated was $46,955
iii. Total cost recovery was 21% average (ranges from 7% to 44%,
depending on the Association)
iv. Direct costs do not include allocations for Fleet, IS, other support or
administrative costs, which are tax-payer funded
v. Associations use primarily volunteers to manage programs/services; if
they went away, the City would need to manage the programs and
services or turn the management over to other parents, so a cooperative
relationship is advantageous
vi. City wants Associations to continue to operate these programs, as they
do a tremendous job
b. Field use schedule and issues
i. Demand for fields from YMCA has grown far beyond their initial
commitment
1. Program participation has increased without additional allocated
space; assuming the City will accommodate
2. Has created unwanted competition among other Associations
3. City is subsidizing the YMCA’s profits as a result of their
programs being operated on city facilities
ii. Associations do not use all the field time that their agreements allocate to
them
iii. Facilities could be scheduled more efficiently which would allow more
users to enjoy the facilities
c. Numbers of participants (2009-10)
i. Soccer (3,621)
ii. Baseball (1,254)
iii. Girls Softball (491)
iv. Lacrosse (329)
v. Football (300)
vi. YMCA T-ball (139)
d. Cost Recovery Concepts
i. “Per Person” Concept
A. 21% cost recovery is the approximate current situation
B. 45% Cost Recovery = $16.40 per person, per season, average for all
sports. (This could be achieved by increasing resident fee to
$15/person.)
C. Fees necessary per person, per season, to reach 100% cost recovery
= $36.47 each
ii. “Per Hour” Concept
A. Per hour fees required to recover 21% of actual direct costs:
1. “Diamond” Field - $5.96/hr
2. “Rectangular” Field - $4.78/hr
B. Per hour fees required to recover 45% of actual direct costs:
1. “Diamond” Field - $12.89/hr
2. “Rectangular” Field - $10.35/hr
C. Per hour fees required to recover 100% of actual direct costs:
1. “Diamond” Field - $28.37/hr
2. “Rectangular” Field - $22.87/hr
e. Recommendations:
i. Historic exclusivity on the fields by YSA’s may not be warranted given
current use patterns
ii. Provide for current Associations’ needs first, and plan for future
iii. Charge a fee which will recover a minimum of 100% of the direct costs
for non-sponsored field-use activities
iv. Phased implementation:
A. Implement a 45% cost recovery per player fee beginning with the
spring 2012 season ($15 per resident)
B. Ask the Associations to track actual hours of use during 2012
seasons to determine when City could program additional use in
2013
C. Implement a plan to move closer to 100% cost recovery
D. Offer a reasonable number of City programs on un-used field time,
while allowing Associations flexibility for reschedules and make-up
games
Financial Goals
It is important to recognize that the goal in recommending an increase to the user fee is not to
recapture the entire cost to provide athletic facilities in Coppell through registrations of the
current Associations. The plan is to become incrementally closer to the goal of 100% cost
recovery through a variety of methods including registrations, additional usage, sponsorships,
partnership opportunities, etc. The expectation is that this discussion will open up additional use
by other entities who are now very interested in using the fields such as the YMCA. This seems
to already be in the works. A goal is to get more of the community using the facilities and to
have the actual user pay more of the direct costs to provide and maintain the amenity.
Currently the subsidy for providing the game and practice fields in Coppell is very high and
although there are obvious benefits to the community as a whole by having these facilities, the
community has told us that they prefer that the actual user be responsible for an increased amount
of the cost to operate and maintain these facilities.
City Council Action requested:
This is a presentation regarding the current status of the initiative to review the Park Fees.
Required at this time is only the Council’s input regarding a possible fee increase. However, the
Finance Department will be bringing recommended revisions to the Fee Ordinance at the
September 27, 2011 meeting. At this meeting, a change to the current fees that are paid to the
City by the community to participate in youth sports will be recommended.
MEMORANDUM
DATE: September 9, 2011
TO: Mayor and Council
Clay Phillips, City Manager
FROM: Christel Pettinos, City Secretary
RE: Background checks for Boards and Commission members
Background:
Currently, citizens wishing to volunteer with the City are asked to register online and complete a
consent form in order to have a background check processed. Once the citizen is approved, they
are available to volunteer with any organization.
City Council Action Requested:
Do we wish to implement the same background check on all Boards and Commission members
at the time of application, or just on those boards that interact with students, such as Park Board,
Keep Coppell Beautiful and the Library Advisory Board?
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Police
September 13, 2011
7
✔
PRESENTATION
Presentation by Chief Mac Tristan recognizing members of the Coppell Police and Fire Departments for their life-saving
contributions during a life threatening event involving Coppell Police Officer John McArdle on June 7, 2011.
)Police Presentation
AGENDA REQUEST FORM
CITIZENS' APPEARANCES
ORDINANCE NO. 2001-964
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, ESTABLISHING RULES, TIMES AND
PROCEDURES FOR CONDUCTING CITY COUNCIL MEETINGS.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS, THE
FOLLOWING ARE HEREBY ADOPTED AS THE RULES, TIMES AND PROCEDURES FOR
CONDUCTING COUNCIL MEETINGS OF THE CITY COUNCIL OF THE CITY OF COPPELL,
TEXAS:
The City of Coppell Code of Ordinances, Article 1-10 "Rules, Times and Procedures for Conducting City
Council Meetings," be, and the same is hereby, amended to read as follows:
"ARTICLE 1-10
RULES, TIMES AND PROCEDURES FOR CONDUCTING
CITY COUNCIL MEETINGS
". . .
1-10-6.2.1 CITIZENS APPEARANCE
Persons wishing to speak on any matter other than an item scheduled for a public hearing on the agenda, must sign
a register and list their residence address, provided by the City Secretary on a table outside the Council Chambers,
and such persons may be heard only at the "Citizens Appearance" portion of a regular meeting or special meeting.
Each speaker must state his or her name and address of residence. Presentations by individuals during the
"Citizens Appearance" shall be limited to two (2) minutes each. An individual speaker's time may be extended for
an additional two (2) minutes with the approval of a majority of the Council members present. There shall be a
cumulative limit of twenty (20) minutes allotted of any regular or special Council meeting. Those persons who
signed up to speak at the "Citizens Appearance" shall be called upon in the order that they have signed the
provided register. No personal attacks by any speaker shall be made against any member of the Council, Mayor,
individual, group or corporation (Charter Article 3, Section 3.12).
Agenda Request Form - Revised 09/02 Document Name: %citapp.doc
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
September 13, 2011
9A
✔
PROCEDURAL
Consider approval of minutes: August 23, 2011
Minutes of the City Council meeting held on August 23, 2011.
Staff recommends approval.
%minutes
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
September 13, 2011
9B
✔
RESOLUTION
Consider approval of a Resolution approving a letter of support for the creation of a Foreign Trade Zone to be located
at 850 Freeport Parkway, Suite 100 in Coppell, Texas, and authorizing the Mayor to sign.
Matrix Network, Inc. is applying for a Foreign Trade Zone designation at their facility in Coppell, Texas. The company is
requesting sponsorship from the Dallas/Fort Worth International Airport, Grantee of FTZ. No. 39, for a Usage Driven
Application under the new Alternative Site Framework program. Matrix Network, Inc. must receive a letter of support
from the City of Coppell as one of the steps in the process to receive FTZ status for 850 Freeport Parkway, Suite 100.
Staff recommends approval.
!FTZ Matrix
Date: September 13, 2011
From: Mindi Hurley, Economic Development Coordinator
RE: Matrix Networks, Inc.
Matrix Network, Inc. is an original equipment manufacturer and distributor of closed
circuit television equipment to the surveillance and video security industries. The
company is applying for a Foreign Trade Zone to provide the operational flexibility, U.S.
Customs tariff benefits, faster U.S. Customs clearance, consolidated entry and export
procedures, deferral of duty payments while goods remain in the zone and elimination of
duty on items exported from the zone at their distribution center.
Matrix Network, Inc. is located at 850 Freeport Parkway, Suite 100, and they are
applying for the Foreign Trade Zone designation for this facility in Coppell. The
company is requesting sponsorship from the Dallas/Fort Worth International Airport,
Grantee of FTZ. No. 39, for a Usage Driven Application under the new Alternative Site
Framework program. Matrix Network, Inc. must receive a letter of support for this zone
designation from the City of Coppell as one of the steps in the process to receive FTZ
status for 850 Freeport Parkway, Suite 100.
1
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS,
SUPPORTING THE ESTABLISHMENT OF A FOREIGN TRADE ZONE TO BE LOCATED AT
850 FREEPORT PARKWAY, SUITE 100, COPPELL, TEXAS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council has been presented with a request from Matrix Network, Inc. for
the City to support the establishment of a foreign trade zone at 850 Freeport Parkway, Suite 100, Coppell,
Texas 75019; and
WHEREAS, the City Council finds that the establishment of a foreign trade zone would generate
employment and enhance economic development within the community.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, TEXAS:
SECTION 1. That the City Council of the City of Coppell, Texas, does hereby support the
establishment of a foreign trade zone located at 850 Freeport Parkway, Suite 100, Coppell, Texas 75019.
SECTION 2. This Resolution shall become effective immediately from and after its passage, as
the law and charter in such cases provide.
DULY PASSED and approved by the City Council of the City of Coppell, Texas, on this the
_______ day of September, 2011.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
ROBERT E. HAGER, CITY ATTORNEY
September 13, 2011
Ms. Christina Wood
Project Manager
Commercial Development Department
DFW International Airport
P.O. Drawer 619428
DFW Airport, Texas 75261-9428
Re: Foreign Trade Zone Application
Dear Ms. Wood:
On behalf of the City of Coppell, I wish to express my support for the Application to
establish a Foreign Trade Zone at the Matrix Coppell facility, located at 850 Freeport
Parkway, Suite 100, Coppell, TX 75019. The Foreign Trade Zone will complement our
efforts to expand and diversify our economy. We understand that imported inventory and
inventory held in a foreign trade zone for export will be exempted from ad valorem tax,
and we fully support this Application as a means of promoting economic growth in the
region.
Sincerely,
Douglas N. Stover
Mayor
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
City Secretary
September 13, 2011
9C
✔
ORDINANCE
Consider approval of an Ordinance of the City of Coppell, Texas, amending Ordinance No. 2011-1285, ordering a
Special Election to be held on November 8, 2011, by adding provisions for Coppell residents residing in Denton County;
and providing an effective date.
Considerar la aprobación para un Mandato del Ayuntamiento de la Cuidad de Coppell, Texas reformando el
Mandato No. 2011-1285 en el cual se ordena una elección especial a convocarse el 8 de Noviembre del 2011
agregándosele cláusulas aplicables a los habitantes de Coppell en el condado de Denton y contemplándose una
feche en vigor.
This Ordinance is amending Ordinance 2011-1285, ordering the Special Election and providing for the Coppell
residents in Denton County.
Staff recommends approval.
%calling election
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
AMENDING ORDINANCE NO. 2011-1285, ORDERING A
SPECIAL ELECTION TO BE HELD ON NOVEMBER 8, 2011, BY
ADDING PROVISIONS FOR COPPELL RESIDENTS RESIDING
IN DENTON COUNTY; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council has previously adopted Ordinance No. 2011-1285
ordering a special election to be held on November 8, 2011 to consider the continuation
and adoption of one-fourth of one percent sales and use tax to provide revenue for
maintenance and repair of municipal streets; and, to consider the continuation and the
adoption of one-fourth of one percent sales and use tax for crime reduction programs for
a ten (10) year period; and
WHEREAS, said Ordinance failed to include provisions for Coppell residents
residing in Denton County; and
WHEREAS, the City Council desires to amend Ordinance No. 2011-1285 to
provide for its residents located in Denton County by providing for the execution of the
contract with Denton County, providing for early voting times and locations, providing
for ballots by mail, and providing for the polling location on election day.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF COPPELL, TEXAS:
SECTION 1. That Section 3 of Ordinance No. 2011-1285 be, and the same is,
hereby amended to provide for the execution of a contract with Denton County Elections
Department, which shall hereinafter read as follows:
“SECTION 3. The election on the proposed Charter amendments
shall be conducted in accordance with Election Contracts between the City
of Coppell and Dallas County Elections Department and Denton County
Election Department, respectively, for the Special election on November
8, 2011. That the City Manager is hereby authorized to execute Election
Contracts with the Counties of Dallas and Denton for the conduct of the
election.”
SECTION 2. That Section 5 of Ordinance No. 2011-1285 be, and the same is,
hereby amended to add the early voting dates, times and locations for Denton County,
which shall hereinafter read as follows:
“SECTION 5. The main early voting polling place for Dallas County
residents shall be the Coppell Town Center, where early voting by
0
TM 51120.2.090611
personal appearance shall be conducted in accordance with the following
schedule:
Monday, October 24, 2011 — Saturday, October 29, 2011 from 8:00a
— 5:00p; Sunday, October 30, 2011 from 1:00p — 6:00p; Monday,
October 31, 2011 — Wednesday, November 2, 2011 from 8:00a —
5:00p; Thursday, November 3, 2011 — Friday, November 4, 2011 from
7:00a — 7:00p
Dallas County residents may also vote at any other Dallas County
Early Voting Polling Location.
The locations and times for Denton County residents to early vote
shall be as follows:
October 24 - 29, Monday — Saturday, 8:00a — 5:00p; October 31 —
November 2, Monday — Wednesday, 8:00a — 5:00p; November 3
— 4, Thursday — Friday, 7:00a — 7:00p
The Colony Government Center , 6301 Main, The Colony
Lake Dallas City Hall, 212 Main St., Lake Dallas
Sanger First Baptist Church, 708 S. 5th St., Sanger
Justin Municipal Building, 415 N. College, Justin
Joseph A. Carroll Admin. Building, 401 W. Hickory, Denton
Carrollton Public Library, 4220 N. Josey, Carrollton
Lewisville Municipal Annex, 1197 W. Main Street, Lewisville
Frankford Town Houses, 18110 Marsh Ln., Dallas
Flower Mound Municipal Police & Court Bldg., 4150 Kirkpatrick,
Flower Mound
Trophy Club MUD, 100 Municipal Drive, Trophy Club
Steven Everett Copeland Government Center, 1400 FM 424, Cross
Roads
Heritage Lakes Club House, 3949 Village Blvd., Frisco
Highland Village Municipal Complex (City Hall), 1000 Highland
Village Dr., Highland Village.”
SECTION 3. That Section 6 of Ordinance No. 2011-1285 be, and the same is,
hereby amended to provide for early voting by mail with Denton County Elections
Department, which shall hereinafter read as follows:
“SECTION 6. That applications for early voting ballot by mail by
Dallas County residents shall be mailed to: Toni Pickens-Poole, Chief
Deputy Early Voting Clerk, Dallas County Elections Department; Health
& Human Services Building, 2377 N. Stemmons Freeway, Suite 820,
Dallas, Texas 75207.
1
TM 51120.2.090611
Applications for early voting ballot by mail by Denton County residents
shall be mailed to Frank Phillips, Elections Administrator, Denton County
Elections Department, Joseph A. Carroll Building, 401 W. Hickory, Suite
125, Denton , Texas 76201-9026.
Applications for early voting ballot by mail, if mailed, must be received no
later than noon on October 30, 2011. Applications for early voting
delivered by personal delivery shall be submitted to the Clerk’s office no
later than the close of business on October 11, 2011”
SECTION 4. That Ordinance No. 2011-1285 shall remain in full force and
effect, except as amended herein.
SECTION 5. This Ordinance shall take effect immediately from and after its
passage and the publication of the caption, as the law and charter in such case provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the _____
day of ____________________, 2011.
APPROVED:
____________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
__________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
ROBERT E. HAGER, CITY ATTORNEY
(REH/cdb)
2
TM 51120.2.090611
MANDATO NÚM. ___________
UN MANDATO DEL AYUNTAMIENTO DE LA CIUDAD
DE COPPELL, TEXAS REFORMANDO EL MANDATO NO.
2011-1285 EN EL CUAL SE ORDENA UNA ELECCIÓN ESPECIAL
A CONVOCARSE EL 8 DE NOVIEMBRE DE 2011
AGREGÁNDOSELE CLÁUSULAS APLICABLES A LOS
HABITANTES DE COPPELL EN EL CONDADO DE DENTON Y
CONTEMPLÁNDOSE UNA FECHA EN VIGOR.
CONSIDERANDO QUE, el Ayuntamiento de la Ciudad, adoptó previamente el
Mandato No. 2011-1285 en el cual se convoca a elecciones especiales a llevarse a cabo el
8 de noviembre de 2011 con el fin de tomar en consideración la continuidad y
adjudicación de una cuarta parte del uno por ciento del impuesto sobre ventas y uso para
sufragar los gastos de mantenimiento y reparación de las calles municipales y tomar en
consideración la continuidad y adjudicación de la cuarta parte del uno por ciento del
impuesto sobre ventas y uso recaudado para sufragar los gastos de los programas para
disminuir el crimen durante un plazo de diez (10) años, y
CONSIDERANDO QUE, en dicho Mandato se incumplió con incluir las
cláusulas aplicables a los habitantes de Coppell en el Condado de Denton, y
CONSIDERANDO QUE, el Ayuntamiento de Coppell desea reformar el
Mandato No. 2011-1285 con el fin de incluir a sus habitantes ubicados en el Condado de
Denton contemplándose la ejecución del contrato con el Condado de Denton,
contemplándose los horarios y lugares para ejercer el voto anticipado, contemplándose
las boletas electorales por correo, y contemplándose la ubicación de las casillas
electorales el día de las elecciones.
AHORA, Y POR LO TANTO, QUE SEA ASÍ ORDENADO POR EL
AYUNTAMIENTO MUNICIPAL DE LA CIUDAD DE COPPELL, TEXAS:
SECCIÓN 1. Que la Sección 3 del Mandato No. 2011-1285 sea, y la misma es,
por este conducto reformada para contemplar la ejecución de un contrato con el
Departamento Electoral del Condado de Denton, misma que a partir de aquí y más
adelante deberá leerse como sigue:
“SECCIÓN 3. Las elecciones a las reformas de la Ley Orgánica que
se proponen se llevarán a cabo según lo establezcan los Contratos
Electorales entre el Ayuntamiento de Coppell, Texas, y el Departamento
Electoral del Condado de Dallas y el Departamento Electoral del Condado
de Denton, respectivamente, para las elecciones especiales del 8 de
noviembre del 2011, en el cual al regente de la ciudad por este medio se le
otorgan las facultades para suscribir los Contratos Electorales con los
Condados de Dallas y Denton para dirigir las elecciones.”
0
TM 51120.2.090611
SECCIÓN 2. Que la Sección 5 del Mandato No. 2011-1285 sea, y la misma es,
por este conducto reformada para añadirle las fechas, horarios y ubicaciones para el
Condado de Denton, misma que a partir de aquí y más adelante deberá leerse como sigue:
“SECCIÓN 5. La casilla electoral principal para ejercer el voto
anticipado para los habitantes del Condado de Dallas, estará ubicada en el
Coppell Town Center, donde se llevará a cabo el ejercicio del voto
anticipado compareciendo en persona y de acuerdo con los siguientes
horarios:
Lunes 24 de octubre de 2011 al Sábado 29 de octubre de 2011 de las
8:00 a.m. a las 5:00 p.m., Domingo 30 de octubre de 2011 de la 1:00
p.m. a las 6:00 p.m., Lunes 31 de octubre de 2011 a Miércoles 2 de
noviembre de 2011 de las 8:00 a.m. – las 5:00 p.m., Jueves 3 de
noviembre de 2011 y Viernes 4 de noviembre de 2011 de las 7:00 a.m.
a las 7:00 p.m.
Todos los habitantes del Condado de Dallas podrán también ejercer el
voto anticipado en cualquier otro lugar asignado para el voto
anticipado en el Condado de Dallas.
Las ubicaciones y horarios para que los habitantes del Condado de
Denton ejerzan el voto anticipado son como sigue:
Octubre 24 al 29, Lunes a Sábado de 8:00 a.m. - 5:00 p.m., Octubre 31
al 2 de Noviembre, Lunes a Miércoles de 8:00 a.m. a 5:00 p.m.
Noviembre 3 y 4, Jueves y Viernes de 7:00 a.m. - 7:00 p.m.
Centro Gubernamental The Colony – 6301 Main, The Colony
Recinto Municipal de Lake Dallas - 212 Main St., Lake Dallas
Primera Iglesia Bautista de Sanger - 708 S. 5th St., Sanger
Recinto Municipal de Justin - 415 N. College, Justin
Edificio Administrativo Joseph A. Carroll 401 W. Hickory, Denton
Biblioteca Pública de Carrollton - 4220 N. Josey, Carrollton
Anexo Municipal de Lewisville - 1197 W. Main Street, Lewisville
Frankford Town Houses, 18110 Marsh Ln., Dallas
Edif. del Recinto de la Policía Municipal y Tribunales de Flower
Mound – 4150 Kirkpatrick, Flower Mound
Trophy Club MUD, 100 Municipal Drive, Trophy Club
Centro Gubernamental Steven Everett Copeland, 1400 FM 424, Cross
Roads
Casa Club de Heritage Lakes, 3949 Village Blvd., Frisco
Complejo Municipal de Highland Village (Recinto Municipal) 1000
Highland Village Dr., Highland Village.”
1
TM 51120.2.090611
SECCIÓN 3. Que la Sección 6 del Mandato No. 2011-1285 sea, y la misma es,
por este conducto reformada para contemplar el ejercicio del voto anticipado por correo
con el Departamento Electoral del Condado de Denton, misma que a partir de aquí y más
adelante deberá leerse como sigue:
“SECCIÓN 6. Que las solicitudes de las boletas electorales para que
los habitantes del Condado de Dallas ejerzan el voto anticipado por correo
deberán enviarse por correo a: Toni Pickens-Poole, Chief Deputy Early
Voting Clerk, Dallas County Elections Department; Health & Human
Services Building, 2377 N. Stemmons Freeway, Suite 820, Dallas, Texas
75207.
Las solicitudes de boletas electorales para ejercer el voto anticipado por
correo para los habitantes en el Condado de Denton deberán enviarse por
correo a Frank Phillips, Elections Administrador, Denton County
Elections Department, Joseph A. Carroll Building, 401 W. Hickory, Suite
125, Denton, Texas 76201-9026.
Las solicitudes para recibir la boleta electoral para ejercer el voto
anticipado por correo, si enviará por correo, deberán recibirse antes del
mediodía del 30 de octubre del 2011. Las solicitudes para ejercer el voto
anticipado, entregadas en persona, deberán entregarse en la oficina de la
Secretaría antes del cierre del horario de oficinas del día 11 de Octubre del
2011.”
SECCIÓN 4. Que el Mandato No. 2011-1285 permanezca en vigor y en efecto,
con excepción a lo aquí reformado.
SECCIÓN 5. Este Mandato deberá entrar en vigor inmediatamente a partir y
después de su aceptación y publicación de su contenido, según lo contempla la ley y la
ley orgánica en dichos casos.
DEBIDAMENTE PROMULGADO Y APROBADO por el Ayuntamiento
Municipal de la Ciudad de Coppell, Texas en este día _____ del mes de _____________
del año 2011.
APROBADO:
____________________________________
DOUGLAS N. STOVER, ALCALDE
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TM 51120.2.090611
ATESTIGUÓ:
__________________________________________
CHRISTEL PETTINOS - SECRETARIA DEL
AYUNTAMIENTO
APROBADO POR SU CONTENIDO Y FORMA:
___________________________________
ROBERT E. HAGER – PROCURADOR DE JUSTICIA DEL MUNICIPIO
(REH/cdb)
3
TM 51120.2.090611
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Finance
September 13, 2011
10
✔
ORDINANCE
Consider approval of an Ordinance approving and adopting the budget for the City of Coppell for the Fiscal Year of
October 1, 2011 through September 30, 2012, and authorizing the Mayor to sign.
This agenda item is to provide for the adoption of the 2011-12 Municipal Budget for the City of Coppell, Texas.
Staff Recommends approval of the Ordinance.
$1BudgetAdopt-1AR
ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, APPROVING AND ADOPTING
A BUDGET FOR THE CITY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2011,
AND ENDING SEPTEMBER 30, 2012; APPROPRIATING THE VARIOUS AMOUNTS
REQUIRED FOR SUCH BUDGET; PROVIDING FOR RECORDING OF THE
ORDINANCE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Coppell, Texas, has submitted to the City Council a
proposed budget of the revenues and expenditures of conducting the affairs of the City and providing a complete
financial plan for 2011-2012; and
WHEREAS, the City Council of the City of Coppell has received the proposed budget, a copy of which
proposed budget and all supporting schedules have been filed with the City Secretary of the City of Coppell; and
WHEREAS, the City Council has conducted the necessary public hearings as required by law; NOW,
THEREFORE:
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That the proposed budget of the revenues of the City of Coppell and the expenditures of
conducting the affairs of the City, providing a complete financial plan for the ensuing fiscal year beginning October
1, 2011, and ending September 30, 2012 as submitted to the City Council by the City Manager, be, and the same is
hereby, in all things adopted and approved as the budget of all current revenues and expenditures of the City for the
fiscal year beginning October 1, 2011, and ending September 30, 2012.
SECTION 2. That the sum of $84,060,715 is hereby appropriated for the expenditures established in the
approved budget, attached hereto as Exhibit “A” and made part hereof for all purposes.
SECTION 3. That the City Council reserves the authority to transfer designated appropriations to any
individual department or activity.
SECTION 4. That all notices and public hearings required by law have been duly completed.
SECTION 5. That all ordinances of the City of Coppell in conflict with the provisions of this
ordinance be, and the same are hereby, repealed and all other provisions of the ordinances of the City of
Coppell not in conflict with the provisions of the Ordinance shall remain in full force and effect.
SECTION 6. That should any sentence, paragraph, subdivision, clause, phrase or section of this
Ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of
this Ordinance as a whole or any part or provision thereof other than the part thereof decided to be
unconstitutional, illegal or invalid.
SECTION 7. This Ordinance shall take effect immediately from and after its passage, as the law and
charter in such cases provides.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, on the 13th day of
September, 2011.
APPROVED:
___________________________
MAYOR
ATTEST:
___________________________
CITY SECRETARY
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
Finance
September 13, 2011
11
✔
ORDINANCE
Consider approval of an Ordinance of the City of Coppell, Texas levying the ad valorem taxes for the year 2011
at .69046/$100 per valuation of which .49577 for operations and maintenance and .19469 for interest and sinking, and
authorizing the Mayor to sign.
This agenda item approves the tax rate for fiscal year 2011-12.
Staff recommends approval of the tax rate.
$3TaxRateAdopt-1AR
ORDINANCE NO. __________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, LEVYING THE AD
VALOREM TAXES FOR THE YEAR 2011 AT A RATE OF .69046 PER ONE
HUNDRED DOLLARS ($100) ASSESSED VALUATION ON ALL TAXABLE
PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY AS OF
JANUARY 1, 2011; TO PROVIDE AN INTEREST AND SINKING FUND ON ALL
OUTSTANDING DEBTS OF THE CITY; PROVIDING FOR DUE AND
DELINQUENT DATES TOGETHER WITH PENALTIES AND INTEREST; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the property tax rate for the year 2011-2012 will not be increased by the
adoption of $0.69046, which is the same tax rate adopted for the previous fiscal year.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS:
SECTION 1. That there be and is hereby levied for the year 2011 on all taxable property, real,
personal and mixed, situated within the limits of the City of Coppell, Texas, and not exempt by the
Constitution of the State and valid State laws, a tax of .69046 on each One Hundred Dollars ($100)
assessed value of taxable property, and shall be apportioned and distributed as follows:
a) For the PURPOSE of defraying the current expenses of the municipal government of the
City, a tax of $.49577 on each One Hundred Dollars ($100) assessed value of all taxable
property.
b) For the PURPOSE of creating a sinking fund to pay the interest and principal on all
outstanding bonds of the City, not otherwise provided for, a tax of $.19469 on each One
Hundred Dollars ($100) assessed value of all taxable property, within the City which shall be
applied to the payment of such interest and maturities of all outstanding bonds.
SECTION 2. That all ad valorem taxes shall become due and payable on October 1, 2011 and
all ad valorem taxes for the year shall become delinquent after January 31, 2012. There shall be no
discount for payment of taxes prior to said January 31, 2012. A delinquent tax shall incur all penalty and
interest authorized by law (Section 33.01, et seq., Texas Property Tax Code), to wit: a penalty of six
percent of the amount of the tax for the first calendar month it is delinquent plus one percent for each
additional month or portion of a month the tax remains unpaid prior to July 1 of the year in which it
becomes delinquent.
Provided, however, a tax delinquent on July 1, incurs a total penalty of twelve percent (12%) of
the amount of the delinquent tax without regard to the number of months the tax has been delinquent. A
delinquent tax shall also accrue interest at a rate of one percent for each month or portion of a month the
tax remains unpaid. An additional penalty on delinquent personal property taxes for tax years 2011 and
subsequent years is hereby authorized and imposed as provided by Section 33.11. TEXAS PROPERTY
TAX CODE, in the amount of twenty percent (20%) of the delinquent tax, penalty and interest if tax
becomes delinquent on February 1 of a year and remains delinquent on the 60th day thereafter. Taxes that
remain delinquent on July 1, 2012, incur an additional penalty not to exceed twenty percent of the amount
of taxes, penalty, and interest due; such additional penalty is to defray costs of collection due to contract
with the City’s Attorney pursuant to Section 6.30 and Section 33.07 of the Property Tax Code, as
amended. Taxes for the year 2011 and taxes for all future years that remain delinquent on or after June 1
under Texas Property Tax Code Sections 26.07(f), 26.15(e), 31.03, 31.031, 31.032 or 31.04 incur an
additional penalty in an amount not to exceed twenty percent (20%) of taxes, penalty and interest due,
pursuant to Texas Property Tax code Section 6.30 and Section 33.08, as amended.
SECTION 3. Taxes are payable in Coppell, Texas, at the office of the Tax Assessor/Collector.
The City shall have available all rights and remedies provided by law for the enforcement of the
collection of taxes levied under this ordinance.
SECTION 4. That the tax rolls, as presented to the City Council together with any supplement
thereto, be, and the same are hereby approved.
SECTION 5. The fact that it is necessary that this ordinance be enacted in order to authorize the
collection of ad valorem taxes for the year 2011, this ordinance shall take effect from and after its
passage as the law in such cases provides.
DULY PASSED and adopted by the City Council of the City of Coppell, Texas, this the 13th day
of September, 2011.
APPROVED:
___________________________
MAYOR
ATTEST:
___________________________
CITY SECRETARY
APPROVED AS TO FORM:
____________________________________________
CITY ATTORNEY
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Library
September 13, 2011
12
✔
PROCEDURAL
Consider approval of re-naming the Quiet Reading Room at the William T. Cozby Public Library, the Bobby E. Hefner
Quiet Reading Room as recommended by the Library Advisory Board.
The Library Advisory Board of the William T. Cozby Public Library recommends re-naming the Quiet Reading Room in
the library in honor of Bobby E. Hefner, the founder of Coppell's first public library. The recommended new name is
Bobby E. Hefner Quiet Reading Room.
Staff recommends approval.
+LibraryReadingRoom - 1 AR
Date: September 6, 2011
From: Victoria Chiavetta, Director of Library Services
RE: Library Quiet Reading Room
The Library Board expressed interest in re-naming the Quiet Reading Room at the William T.
Cozby Public Library following the installation of a plaque recognizing Bobby E. Hefner, the
founder of the Coppell Public Library. At their August 11, 2011 board meeting, the Library
Board unanimously voted on recommending to Council that the room be called Bobby E. Hefner
Quiet Reading Room. If approved, the library will add wording to the existing signage to note the
change.
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
September 13, 2011
13
✔
PRESENTATION
Consider approval of the Park West Commerce Center, Lot 3R, Block 5 (Lanvera), Site Plan, to allow the development
of a 85,000-square-foot office/warehouse building to be located at 112 Wrangler Drive.
The following conditions remain outstanding:
1. Execution of the Partial Release of Reciprocal Easement Agreement by the property owner abutting to the east
prior filing of the Replat.
2. Approval from ATMOS Energy to allow the erection of the monument sign within the existing 50-foot wide easement.
On August 18, 2011, the Planning Commission unanimously
recommended approval of this SITE PLAN (5-0), subject to the
above-stated conditions. Commissioners Goodale, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@01 PWCC, L3R, B5 (Lanvera), SP-1 AR
ITEM # 4
Page 1 of 4
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Park West Commerce Center, Lot 3R, Block 5 (Lanvera), Site Plan
P&Z HEARING DATE: August 18, 2011
C.C. HEARING DATE: September 13, 2011
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: 112 Wrangler Drive
SIZE OF AREA: 6.1 acres of property
CURRENT ZONING: LI (Light Industrial)
REQUEST: A Site Plan to allow the development of a 85,000-square-foot
office/warehouse building.
APPLICANT: Prospective Purchaser: Architect :
John Baldridge John Taylor
Lanvera Azimuth Architecture
13755 Hutton Dr 4228 N. Central Expy #106
Dallas, Texas 75234 Dallas, Texas 75206
Phone: 972.488.6403 Phone: 214-261-9061
Fax: 972.488.6463 Fax: 214-261-9049
HISTORY: In January 1990, City Council approved a Preliminary Plat for Parkwest Commerce
Center, containing 350 acres. In 1996, a Replat and Site Plan were approved for Lot 1
located at the southwest corner of Belt Line and Airline to allow the construction of a
320,000-square-foot office warehouse. In December of 1997, this same lot was
replatted again, and a Site Plan was approved for a 151,000-square-foot office building,
which was constructed and is occupied by the IBM Call Center.
In June 1998, the Planning and Zoning Commission denied a Replat and Site Plan for
two buildings on Lot 2, Block 5, of the Park West Commerce Center Addition (the
subject tract) due to significant outstanding conditions. The applicant revised and
resubmitted the Site Plan package and Replat and received approval from Council on
September 8, 1998, to construct two 104,000-square-foot buildings. Since that time, the
ITEM # 4
Page 2 of 4
first building was constructed on one-half of the lot and the other half (current request
area) remains vacant.
In 2005, the property owner requested to replat this same Lot 2 into two lots to allow for
the purchase of the vacant, western 6.1-acres (current request area) for development.
This replat was approved subject to: 1) all mutual access/fire lane easements being
extended over the existing and proposed driveways onto Belt Line Road and
Wrangler Drive, and 2) Prior to filing of the plat, a private maintenance agreement for
shared private utilities was required.
In 2007, staff administratively approved a request by Atmos Energy to construct a City
Gate Measuring Station within their existing 50-foot wide easement adjacent to
Wrangler Drive at the southwest corner of the subject property. This facility is encircled
by a two-toned screening wall.
TRANSPORTATION: Belt Line Road is a six-lane divided thoroughfare, built within 120 feet of right-of-
way. Wrangler Drive is a four-lane undivided road, built within 70 feet of right-of-
way.
SURROUNDING LAND USE & ZONING:
North – IBM Call Center; LI (Light Industrial)
South – Office and office/warehouse; LI (Light Industrial)
East – Office/warehouse; LI (Light Industrial)
West – Office/warehouse; LI (Light Industrial)
COMPREHENSIVE PLAN:
The Comprehensive Plan of March 2011, shows this property as Industrial
Special District which supports office/warehouse uses.
DISCUSSION: The purpose of this site plan approval request is to allow the construction of
an 85,000 square foot office/warehouse building to be the headquarters for
Lanvera Group, Inc. who are relocating from Farmers Branch. Lanvera is a
document outsourcing company specializing in business critical document
production including statements, invoices, tax forms, checks etc. They
provide both print/mail and electronic delivery, and currently process
documents for over 120 financial institutions. This company employs 41
people and expects to add 15-20 employees over the next five years. Lanvera
will occupy approximately one-half of this building, and the remaining is to
be leased to three additional office/warehouse users.
This building will be served by two driveways along Wrangler Drive and a
fire lane will encircle the building. The 164 parking spaces are sufficient to
accommodate 40% office and 60% warehouse. The parking spaces are 9 feet
wide by 17-feet deep, providing the required 2-feet in additional green areas.
ITEM # 4
Page 3 of 4
The Landscape Plan meets all requirements of the landscape Ordinance.
There will be a combination of street trees and berming along Wrangler Drive
which is typical along the south side of this street. The trees proposed for the
east and north property lines will further enhance the visual buffer provided
by the existing mature trees on these common property lines.
The building elevations indicate a three-tone taupe tilt-wall building with four
entries. Along Wrangler Drive, and along the north and south building
elevations (facing existing office buildings) the entries have been enhanced
with stone detailing and metal canopies. Eight-foot tall windows are planned
along these elevations. The loading area will face the existing warehouse to
the west and will be screened from Wrangler Drive through a combination of
a 14’ screening wall, landscaping and the existing Atmos Gate Measuring
Station, which is enclosed by 6-foot tall screening walls.
A 60-square foot multitenant monument sign is proposed on Wrangler Drive.
The sign will be constructed of a combination of stone and concrete to match
the building. The building and tenant names will be aluminum pin-mounted
letters. The sign proposed to be located along the northern edge of the existing
50-foot wide gas line easement that encumbers the southern perimeter of this
site. Approval form Atmos Energy will be necessary prior to erecting this
sign.
As discussed in the History section of this report, this property was originally
envisioned to be developed with a building similar to the existing office to the
east, with mutual access and shared utilities, etc. In 2005, a replat was
approved to allow the sale of this property as a separate lot. With that replat
approval, a Reciprocal Easement Agreement (REA) was executed by Prentiss
Properties who owned both lots at that time. Over the past six years both
properties have changed ownership. However, the REA, is still in force and
needs to be amended to recognize the development as currently proposed. It
has been determined that the common utilities provision of this REA is still
valid, but the mutual access needs to be revised to accommodate the
separation of these developments. Staff has reviewed a draft of the Partial
Release of the Reciprocal Easement Agreement. The execution of this is
currently being pursued by the developer/potential purchaser (Lanvera) of the
subject property. The approval of the site plan and plat will be contingent
upon the execution of this document by the abutting property owner.
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Park West Commerce Center, Lot 3R, Block 5 (Lanvera),
Site Plan, subject to the following conditions:
1. Execution of the Partial Release of Reciprocal Easement Agreement by the property
owner abutting to the east prior filing of the Replat.
2. Approval from Atmos Energy to allow the erection of the monument sign within the
existing 50-foot wide easement
ITEM # 4
Page 4 of 4
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
4. Take under advisement for reconsideration at a later date
ATTACHMENTS:
1. Site Plan
2. Landscape Plan
3. Elevations
Tenant Four
Tenant Three
Tenant Two
Tenant One
Lanvera Business Center
100
120
140
180
6" PIN MOUNT
ALUMINUM LETTERS.
9'-10"
2"
10'-0"
1'-8"1'-8"4'-10"1'-8"2"10"10"10"10"10"4"6"10"6'-0"CULTURED STONE VENEER
TO MATCH BUILDING.
6" SURFACE MOUNT
ALUMINUM LETTERS.
PAINTED AND TEXTURE CONCRETE
WITH 1 1
2" REVEALS TO MATCH BUILDING.
CULTURED STONE VENEER
TO MATCH BUILDING.
Scale:" ='-"
08 MONUMENT SIGN
1/4 1 0
112
Scale:" ='-"
04 EAST ELEVATION
1/16 1 0
Scale:" ='-"
16 WEST ELEVATION
1/16 1 0
Scale:" ='-"
10 SOUTH ELEVATION
1/16 1 0
Scale:" ='-"
06 NORTH ELEVATION
1/16 1 0
F.F.E.
100'-0"
T.O. PARAPET
135'-0"
B.O. CANOPY
111'-4"
T.O. OPENING
117'-6"
F.F.E.
100'-0"
T.O. DOCK DR.
45'-0"85'-0"45'-0"35'-0"45'-0"85'-0"32'-6"32'-6"
T.O. PARAPET
132'-6"
PAINTED STEEL CANOPY
ALUMINUM STOREFRONT
STONE WALL
SUITE 180 SIGNAGE,
47.5 S.F. MAX.
PAINTED CONCRETE
TILTWALL PANELS WITH
TEXTURED TOPCOAT
HORIZONTAL
AND VERTICAL REVEALS
METAL HALIDE SHOEBOX
LIGHT FIXTURE, TYP.
LINE OF ROOF BEYOND
METAL HALIDE WALL PACK
LIGHT FIXTURE, TYP.
LINE OF ROOF BEYOND
METAL HALIDE WALL PACK
LIGHT FIXTURE, TYP.
EXHAUST AIR INTAKE
LOUVER, TYP.
DOCK DOOR, TYP.ROOF DRAIN OVER FLOW
SCUPPER, TYP.
ROOF DRAIN WITH GALV. METAL LAMBS
TONGUE SCUPPER, TYP.
LINE OF ROOF BEYOND
COLOR 1: SHERWIN WILLIAMS
- SW 7036 Accessible Beige
PAINT COLOR SELECTION:
COLOR 2: SHERWIN WILLIAMS
- SW 7038 Tony Taupe
COLOR 3: SHERWIN WILLIAMS
- SW 7039 Virtual Taupe
43'-10"
85'-0"32'-6"
112
5'-0"45'-0"
F.F.E.
100'-0"
T.O. PARAPET
135'-0"
45'-0"27'-6"
SUITE 120 & 140 SIGNAGE,
47.5 S.F. MAX. EACH
1'-3"SUITE 100 SIGNAGE,
47.5 S.F. MAX.
PAINTED STEEL CANOPY
ALUMINUM STOREFRONT
SUITE 100 SIGNAGE,
47.5 S.F. MAX.
PAINTED CONCRETE
TILTWALL PANELS WITH
TEXTURED TOPCOAT
HORIZONTAL
AND VERTICAL REVEALS
45' X 14' SCREEN WALL
METAL HALIDE WALL PACK
LIGHT FIXTURE, TYP.
LINE OF ROOF BEYOND
85'-0"32'-6"
F.F.E.
100'-0"
T.O. PARAPET
135'-0"
T.O. WALL
110'-0"
T.O. OPENING
117'-6"
45'-0"27'-6"
PAINTED STEEL CANOPY
ALUMINUM STOREFRONT
PAINTED CONCRETE
TILTWALL PANELS WITH
TEXTURED TOPCOAT
HORIZONTAL
AND VERTICAL REVEALS
45' X 14' SCREEN WALL
B.O. CANOPY
111'-4"
T.O. OPENING
117'-6"
12" ADDRESS NUMBERS
T.O. PARAPET
132'-6"
100'-0"76'-8"85'-8"100'-0"43'-10"
CLERESTORY WINDOW TYP.PAINTED CONCRETE
TILTWALL PANELS WITH
TEXTURED TOPCOAT
A7.00
EXTERIOR
ELEVATIONS
COPYRIGHT 2011 AZIMUTH : ARCHITECTURE, INC.
DATE:August 09, 2011
SHEET:CLIENT:REVISIONS:SEAL:C
17008
JOB # :SHEET CONTENTS:
1 112 Wrangler Drive Coppell, Texas 750192
3
4
5 Lanvera6
7
7.18.11
8
9
DRC Pre-Submittal
214.261.9049 Fax
214.261.9061
4228 N. Central Expwy.
Dallas, Texas 75206
Suite 106a r c h i t e c t u r ewww.azimutharc.com
7.20.11 DRC Submittal
8.04.11 DRC Meeting
8.09.11 P&Z Submittal
COLOR 1: SHERWIN WILLIAMS
- SW 7036 Accessible Beige
PAINT COLOR SELECTION:
COLOR 2: SHERWIN WILLIAMS
- SW 7038 Tony Taupe
COLOR 3: SHERWIN WILLIAMS
- SW 7039 Virtual Taupe
F.F.E.
100'-0"
T.O. PARAPET
135'-0"
B.O. CANOPY
111'-4"
T.O. OPENING
117'-6"
PAINTED
STEEL CANOPY
ALUMINUM
STOREFRONT
STONE WALL
METAL HALIDE LIGHT
FIXTURE
PAINTED CONCRETE
TILTWALL PANELS
WITH TEXTURED
TOPCOAT
HORIZONTAL AND
VERTICAL REVEALS
CULTURED STONE SELECTION:WINDOW FRAME & GLASS SELECTION:
CLEAR ALUMINUM FINISH WITH
GRAY2000 INSULATED GLASS
17008
A Z I M U T H :
www.azimutharc.com
214.261.9049 Fax
214.261.9061
4228 N. Central Expwy.
Dallas, Texas 75206
Suite 106a r c h i t e c t u r eJuly 20, 2011
Lanvera Building Elevation and Materials
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
PLANNING
September 13, 2011
14
✔
PUBLIC HEARING
Consider approval of the Park West Commerce Center, Lot 3R, Block 5 (Lanvera), Replat, being a replat of Lot 3, Block
5, of Park West Commerce Center to abandon and establish various easements to allow the development of an
office/warehouse building to be located at 112 Wrangler Drive.
The following conditions remain outstanding:
1. Execution of the Partial Release of Reciprocal Easement Agreement by the property owner abutting to the east
prior filing of the Replat.
2. Notations being included on the Replat with the filing information for the original Reciprocal Easement Agreement
as well as the Partial Release of Reciprocal Easement Agreement as herein required to allow for cross reference of
these documents.
On August 18, 2011, the Planning Commission unanimously
recommended approval of this REPLAT (5-0), subject to the
above-stated conditions. Commissioners Goodale, Frnka,
Sangerhausen, Duncan and Kittrell voted in favor; none opposed.
Staff recommends APPROVAL.
@02 PWCC, L3R, B5 (Lanvera),RP-1 AR
ITEM #5
Page 1 of 3
CITY OF COPPELL
PLANNING DEPARTMENT
STAFF REPORT
Park West Commerce Center, Lot 3R, Block 5 (Lanvera), Replat
P&Z HEARING DATE: August 18, 2011
C.C. HEARING DATE: September 13, 2011
STAFF REP.: Marcie Diamond, Assistant Director of Planning
LOCATION: 112 Wrangler Drive
SIZE OF AREA: 6.1 acres of property
CURRENT ZONING: LI (Light Industrial)
REQUEST: A replat of Lot 3, Block 5 of Park West Commerce Center to abandon and
establish various easements to allow the development of an office/warehouse
building.
APPLICANT: Prospective Purchaser: Engineer:
John Baldridge Eddie Eckart
Lanvera Goodwin and Marshall, Inc.
13755 Hutton Dr 2405 Mustang Drive
Dallas, Texas 75234 Grapevine, Texas 76051
Phone: 972.488.6403 Phone: 817-329-4373
Fax: 972.488.6463 Fax: 817-329-4453
HISTORY: In January 1990, City Council approved a Preliminary Plat for Parkwest Commerce Center,
containing 350 acres. In 1996, a Replat and Site Plan were approved for Lot 1 located at the
southwest corner of Belt Line and Airline to allow the construction of a 320,000-square-foot
office warehouse. In December of 1997, this same lot was replatted again, and a Site Plan
was approved for a 151,000-square-foot office building, which was constructed and is
occupied by the IBM Call Center.
In June 1998, the Planning and Zoning Commission denied a Replat and Site Plan for two
buildings on Lot 2, Block 5, of the Park West Commerce Center Addition (the subject tract)
due to significant outstanding conditions. The applicant revised and resubmitted the Site
Plan package and Replat and received approval from Council on September 8, 1998, to
construct two 104,000-square-foot buildings. Since that time, the first building was
constructed on one-half of the lot and the other half (current request area) remains vacant.
ITEM #5
Page 2 of 3
In 2005, the property owner requested to replat this same Lot 2 into two lots to allow for the
purchase of the vacant, western 6.1-acres (current request area) for development. This
replat was approved subject to: 1) all mutual access/fire lane easements being extended
over the existing and proposed driveways onto Belt Line Road and Wrangler Drive, and
2) Prior to filing of the plat, a private maintenance agreement for shared private utilities
was required.
In 2007, staff administratively approved a request by Atmos Energy to construct a City Gate
Measuring Station within their existing 50-foot wide easement adjacent to Wrangler Drive
at the southwest corner of the subject property. This facility is encircled by a two-toned
screening wall.
TRANSPORTATION: Belt Line Road is a six-lane divided thoroughfare, built within 120 feet of right-of-way.
Wrangler Drive is a four-lane undivided road, built within 70 feet of right-of-way.
SURROUNDING LAND USE & ZONING:
North – IBM Call Center; LI (Light Industrial)
South – Office and office/warehouse; LI (Light Industrial)
East – Office/warehouse; LI (Light Industrial)
West – Office/warehouse; LI (Light Industrial)
COMPREHENSIVE PLAN:
The Comprehensive Plan of March 2011, shows this property as Industrial
Special District which supports office/warehouse uses.
DISCUSSION: This is a companion to the Site Plan request to allow the construction of an 85,000
square foot office/warehouse on this property. As detailed in the discussion on
the Site Plan Approval, this property was originally planned for a mirror image of
the existing building on the property abutting to the east. The existing plat
contains various easements to support the previous building configuration,
including shared access and private utilities. The purpose of this replat is to
revise/abandon and relocate utility, access and fire lane easements to
accommodate the office/warehouse use as currently proposed.
The Reciprocal Easement Agreement (REA) executed by Prentiss Properties in
2005 also must be amended to recognize the office/warehouse building as
currently proposed. It has been determined that the common utilities provision
of this REA is still valid, but the mutual access component needs to be revised to
accommodate the separation of these developments. The approval of this replat is
contingent upon the execution of Partial Release of the Reciprocal Easement
Agreement by the abutting property owner to the east.
ITEM #5
Page 3 of 3
RECOMMENDATION TO THE PLANNING AND ZONING COMMISSION:
Staff is recommending APPROVAL of Park West Commerce Center, Lot 3R, Block 5 (Lanvera),
Replat, subject to the following conditions:
1. Execution of the Partial Release of Reciprocal Easement Agreement by the property
owner abutting to the east prior filing of the Replat.
2. Notations being included on the Replat with the filing information for the original
Reciprocal Easement Agreement as well as the Partial Release of Reciprocal Easement
Agreement as herein required to allow for cross reference of these documents.
ALTERNATIVES:
1. Recommend approval of the request
2. Recommend disapproval of the request
3. Recommend modification of the request
ATTACHMENTS:
1. Replat
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
September 13, 2011
15
✔
PUBLIC HEARING
Consider approval of the designation of a reinvestment zone pursuant to Section 312.201 of the Property
Redevelopment and Tax Abatement Act. The property to be considered for Reinvestment Zone designation is the
property described as Lot 2, Block A of the Freeport North Addition (17.824 acres) and located north of Bethel Road,
east of Creekview Drive.
The Public Hearing Notice was published in the Citizens Advocate on Friday, September 2, 2011. The public hearing is
for the designation of a reinvestment zone for S.P. Richards Company.
Staff recommends approval.
!SP Richards Public Hearing
Date: September 13, 2011
From: Mindi Hurley, Economic Development Coordinator
RE: S.P. Richards Company – Public Hearing
S.P. Richards will be occupying 212,776 square feet of space at 611 S. Royal Lane, Suite
100. Genuine Parts Company is the parent company, and S.P. Richards Company is one
of the four major business units for Genuine Parts. S.P. Richards is signing a 20 year
lease at this location.
At their August 2010 meeting, the Economic Development Committee unanimously
recommended a 75% abatement of business personal property for a period of 5 years.
A public hearing must be held to create a Reinvestment Zone for a tax abatement.
Reinvestment Zone No. 63 will be created for S.P. Richards Company. 611 S. Royal
Lane is described as Lot 2, Block A of the Freeport North Addition (17.824 acres), which
is located north of Bethel Road and east of Creekview Drive. The public hearing notice
was published in the Citizens’ Advocate on Friday, September 2, 2011, as required by
Chapter 312 of the Texas Property Code. The public hearing will be held on August 23,
2011 to determine if the improvements in the zone are feasible, practical and of benefit to
the land.
NOTICE OF PUBLIC HEARING
OF DESIGNATION OF REINVESTMENT ZONE
A PUBLIC HEARING will be conducted by the City Council of the City
of Coppell, Texas, in the Council Chambers, Town Center, 255
Parkway Boulevard, Coppell, Texas on the 13th day of September,
2011, at 7:30 P.M., to consider designation of the property
described as Lot 2, Block A, Freeport North (17.824 acres),
located north of Bethel Rd., east of Creekview Dr., Coppell,
Texas, S.P. Richards Company, as a Reinvestment Zone under Chapter
312 of the Texas Property Tax Code.
The Council will seek to determine whether the improvements sought
to be made in the zone are feasible and practical and will be a
benefit to the land included in the zone and to the City after the
expiration of a tax abatement agreement to be entered into
pursuant to Section 312.204 of the Texas Property Tax Code.
At the hearing, interested persons are entitled to speak and
present evidence for or against the designation.
Citizens Advocate Friday, September 2, 2011
PUBLIC NOTICE STATEMENT FOR ADA COMPLIANCE
The City of Coppell acknowledges its responsibility to comply with
the Americans With Disabilities Act of 1990. Thus, in order to
assist individuals with disabilities who require special services
(i.e., sign interpretative services, alternative audio/visual
devices, and amanuenses) for participation in or access to the
City of Coppell sponsored public programs, services and/or
meetings, the City requests that individuals make requests for
these services forty-eight (48) hours ahead of the scheduled
program, service and/or meeting. To make arrangements, contact
Vivyon V. Bowman, ADA Coordinator or other designated official at
(972) 462-0022, or (TDD 1-800-RELAY, TX, 1-800-735-2989).
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
September 13, 2011
16
✔
ORDINANCE
Consider approval of an Ordinance designating S.P. Richards Company, Reinvestment Zone No. 63, and authorizing
the Mayor to sign.
City Council is scheduled to conduct a Public Hearing regarding designation of the reinvestment zone on September
13, 2011. Reinvestment Zone No. 63 will be designated for S.P. Richards Company for their business personal property
abatement. The real property is owned by Duke Realty Corporation.
Staff recommends approval.
!SP Richards Ordinance
Date: September 13, 2011
From: Mindi Hurley, Economic Development Coordinator
RE: S.P. Richards Company - Ordinance
S.P. Richards will be occupying 212,776 square feet of space at 611 S. Royal Lane, Suite
100. Genuine Parts Company is the parent company, and S.P. Richards Company is one
of the four major business units for Genuine Parts. S.P. Richards is signing a 20 year
lease at this location.
At their August 2010 meeting, the Economic Development Committee unanimously
recommended a 75% abatement of business personal property for a period of 5 years.
In order to grant a tax abatement for business personal property, a reinvestment zone
must be created. The boundaries for Reinvestment Zone No. 63 are designated by this
ordinance. The 17.824 acre tract of land included in this zone is located north of Bethel
Road and east of Creekview Drive. The legal description for the property is Lot 2, Block
A of the Freeport North Addition. The real property is owned by Duke Realty
Corporation, but the zone is being created for the business personal property abatement
proposed for S.P. Richards Company.
1
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF COPPELL, TEXAS,
DESIGNATING REINVESTMENT ZONE NO. 63 (S.P. RICHARDS
COMPANY); PROVIDING ELIGIBILITY OF THE ZONE FOR
COMMERCIAL-INDUSTRIAL TAX ABATEMENT; CONTAINING
FINDINGS THAT THE AREA QUALIFIES TO BE DESIGNATED AS A
REINVESTMENT ZONE AND THE IMPROVEMENTS SOUGHT ARE
FEASIBLE AND PRACTICABLE AND OF BENEFIT TO THE LAND AND
THE CITY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
REPEALING CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Coppell, Texas, has caused notice to be
published in a newspaper having general circulation in the City and has delivered such notice to the
presiding officer of the governing body of each taxing unit that includes in its boundaries real
property described herein; and
WHEREAS, the City Council of the City of Coppell, Texas, has conducted a public hearing
on the designation of the area described herein as a reinvestment zone;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COPPELL, DALLAS COUNTY, TEXAS, THAT:
SECTION 1: The City Council of the City of Coppell, Texas, finds that the area described
herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the retention
or expansion of primary employment, or to attract major investment in the zone that will be of
benefit to the property and contribute to the economic development of the City. The City Council
further finds that the improvements sought are feasible and practicable and would be of benefit to
the land to be included in the zone and to the City after the expiration of a tax abatement agreement.
SECTION 2. Pursuant to the provisions of Section 312.201 of the Texas Tax Code, the
property described in Exhibit “A” attached hereto and made a part hereof for all purposes is hereby
designated as a reinvestment zone and for identification is assigned the name “Reinvestment Zone
No. 63 S.P. Richards Company”.
2
SECTION 3. The property within Reinvestment Zone No. 63 is eligible for commercial-
industrial tax abatement effective on January 1, 2011.
SECTION 4. If any article, paragraph or subdivision, clause or provision of this ordinance
shall be adjudged invalid or held unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any part or provision thereof, other than the part so decided to be invalid or
unconstitutional.
SECTION 5. All provisions of ordinances of the City of Coppell, Texas, in conflict with
the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not
in conflict with the provisions of this ordinance shall remain in full force and effect.
SECTION 6. This ordinance shall take effect immediately from and after its passage, as
the law and charter in such cases provide.
DULY PASSED by the City Council of the City of Coppell, Texas, on the ______ day of
___________________, 2011.
APPROVED:
DOUGLAS N. STOVER, MAYOR
ATTEST:
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
___________________________________
CITY ATTORNEY
(PGS:01-24-11:47442)
EXHIBIT “A”
LEGAL DESCRIPTION OF LAND
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
ȱ
City Manager's Office
September 13, 2011
17
✔
RESOLUTION
Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and S.P.
Richards Company, and authorizing the Mayor to sign.
City Council is scheduled to conduct a Public Hearing regarding the designation of the reinvestment zone on
September 13, 2011. The Coppell Economic Development Committee unanimously recommended approval of this
abatement agreement request at their August 2010 meeting. S.P. Richards Company will be leasing approximately
212,776 square feet of space at 611 S. Royal Lane. The terms of this agreement will be a 75% abatement on business
personal property for a period of 5 years.
Staff recommends approval.
!SP Richards Resolution
Date: September 13, 2011
From: Mindi Hurley, Economic Development Coordinator
RE: S.P. Richards Company - Resolution
S.P. Richards will be occupying 212,776 square feet of space at 611 S. Royal Lane, Suite
100. Genuine Parts Company is the parent company, and S.P. Richards Company is one
of the four major business units for Genuine Parts. S.P. Richards is signing a 20 year
lease at this location.
Reinvestment Zone Number 63 will be created by ordinance on September 13, 2011. The
resolution and abatement that coincide with Reinvestment Zone Number 63 grant S.P.
Richards Company a 5 year, 75% tax abatement on business personal property.
1
RESOLUTION NO. ________________
A RESOLUTION OF THE CITY OF COPPELL, TEXAS, APPROVING THE
TERMS AND CONDITIONS OF A TAX ABATEMENT AGREEMENT BY AND
BETWEEN THE CITY OF COPPELL, TEXAS AND S.P. RICHARDS COMPANY;
AUTHORIZING ITS EXECUTION BY THE MAYOR; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Council has been presented a proposed Tax Abatement Agreement by
and between the City of Coppell, Texas and S.P. Richards Company, a Georgia corporation, a copy
of which is attached hereto and incorporated herein by reference; and
WHEREAS, upon full review and consideration of the Agreement, and all matters related
thereto, the City Council is of the opinion and finds that the terms and conditions thereof should be
approved, and that the Mayor should be authorized to execute the Agreement on behalf of the City
of Coppell, Texas;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COPPELL, TEXAS, THAT:
SECTION 1. The Agreement attached hereto having been reviewed by the City Council of
the City of Coppell, Texas, and found to be acceptable and in the best interest of the City and its
citizens, be, and the same is hereby, in all things approved, and the Mayor is hereby authorized to
execute the Agreement on behalf of the City of Coppell, Texas.
SECTION 2. The Council finds that the improvements proposed to be built upon the
Premises described in the Agreement will enhance the economic vitality of the community
through a combination of new capital investment, increased sales tax revenues, and the creation
of additional job opportunities.
SECTION 3. The tax abatement to be granted by the Agreement will not include
inventory, and supplies.
SECTION 4. The improvements proposed for the Premises will accomplish the tax
abatement guidelines of the City of Coppell, Texas.
2
SECTION 5. The City Manager delivered to the presiding officer of the governing body
of each taxing unit in which the property subject to the Agreement is located, a written notice
that the City of Coppell, Texas, intends to enter into the Agreement. The notice given by the
City Manager included a copy of the Agreement approved by this Resolution.
SECTION 6. This Resolution and the Tax Abatement Agreement are hereby approved
by the affirmative vote of the majority of the members of the City Council of the City of
Coppell, Texas, at a regularly scheduled meeting of the City Council.
SECTION 7. This Resolution shall become effective immediately from and after its
passage.
DULY RESOLVED AND ADOPTED by the City Council of the City of Coppell, Texas,
on this the ______ day of ________________, 2011.
CITY OF COPPELL, TEXAS
___________________________________________
DOUGLAS N. STOVER, MAYOR
ATTEST:
___________________________________________
CHRISTEL PETTINOS, CITY SECRETARY
APPROVED AS TO FORM:
____________________________________
CITY ATTORNEY
(PGS:01-24-11:47441)
3
EXHIBIT “A”
(copy of Tax Abatement Agreement)
Page 1 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
STATE OF TEXAS §
§ TAX ABATEMENT AGREEMENT
COUNTY OF DALLAS §
This Tax Abatement Agreement (the “Agreement”) is entered into by and between the City
of Coppell, Texas (the “City”), and S.P. Richards Company, a Georgia corporation (the “Lessee”),
acting by and through their authorized representatives.
W I T N E S S E T H:
WHEREAS, the City Council of the City of Coppell, Texas (the “City”), passed an
Ordinance (the “Ordinance”) establishing Tax Abatement Reinvestment Zone No. 63 (the “Zone”)
for the real property described in Exhibit “A” (the “Land”), for commercial/industrial tax
abatement, as authorized by the Property Redevelopment and Tax Abatement Act, Chapter 312 of
the Texas Tax Code, as amended (the “Tax Code”); and
WHEREAS, the City has adopted guidelines for tax abatement (the “Tax Abatement
Guidelines”); and
WHEREAS, the Tax Abatement Guidelines contain appropriate guidelines and criteria
governing tax abatement agreements to be entered into by the City as contemplated by the Tax
Code; and
WHEREAS, the City has adopted a resolution stating that it elects to be eligible to
participate in tax abatement; and
WHEREAS, in order to maintain and enhance the corporate commercial and industrial
economic and employment base of the Coppell area, it is in the best interests of the taxpayers for the
City to enter into this Agreement in accordance with said Ordinance, the Tax Abatement Guidelines
and the Tax Code; and
WHEREAS, Lessee has or intends to lease approximately 212,776 square feet of office and
warehouse/distribution space in Suite 100 of the Freeport VII building, located at 611 South Royal
Lane, Coppell, Texas 75019 (hereinafter defined as the “Leased Premises”), in order to consolidate
its two distribution facilities currently located in Carrollton, Texas; said Leased premises to serve as
its local distribution center of office supplies and furniture, for a period of at least five (5) years
(hereinafter defined as the “Lease”), and intends to locate and maintain Tangible Personal Property
(hereinafter defined) at the Leased Premises; and
WHEREAS, the development efforts of the Lessee described herein will create permanent
new jobs in the City; and
WHEREAS, the City Council finds that the contemplated use of the Improvements, and the
other terms hereof are consistent with encouraging development of the Zone in accordance with the
Page 2 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
purposes for its creation and/or in compliance with the Tax Abatement Guidelines, the Ordinance
adopted by the City, the Tax Code and all other applicable laws; and
WHEREAS, the City Council finds that the Improvements (hereinafter defined) sought are
feasible and practicable and would be of benefit to the Land to be included in the Zone and to the
City after expiration of this Agreement; and
WHEREAS, a copy of this Agreement has been furnished, in the manner prescribed by the
Tax Code, to the presiding officers of the governing bodies of each of the taxing units in which the
Property is located; and
WHEREAS, the City desires to enter into an agreement with the Lessee for the abatement
of taxes pursuant to Chapter 312 of the Tax Code as amended;
NOW, THEREFORE, in consideration of the mutual benefits and promises contained
herein and for good and other valuable consideration, the adequacy and receipt of which is hereby
acknowledged, including the expansion of primary employment, the attraction of major investment
in the Zone, which contributes to the economic development of the City and the enhancement of the
tax base in the City, the parties agree as follows:
Article I
Definitions
Wherever used in this Agreement, the following terms shall have the meanings ascribed
to them:
“Bankruptcy or Insolvency” shall mean the dissolution or termination of a party’s
existence as a going business, insolvency, appointment of receiver for any part of a party’s
property and such appointment is not terminated within ninety (90) days after such appointment
is initially made, any general assignment for the benefit of creditors, or the commencement of
any proceeding under any bankruptcy or insolvency laws by or against such party, and such
proceeding is not dismissed within ninety (90) days after the filing thereof.
“City” shall mean the City of Coppell, Texas.
“Effective Date” shall mean the last date of execution of this Agreement.
“First Year of Abatement” shall mean January 1 of the calendar year following the date
of issuance of a certificate of occupancy by the City for the Lessee’s occupancy of the Leased
Premises.
“Force Majeure” shall mean any contingency or cause beyond the reasonable control of a
party including, without limitation, acts of God or the public enemy, war, riot, civil commotion,
insurrection, adverse weather, government or de facto governmental action (unless caused by
Page 3 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
acts or omissions of such party), fires, explosions or floods, strikes, slowdowns or work
stoppages.
“Freeport Goods” shall have the same meaning as assigned by Section 11.251 of the Tax
Code and Article VIII, Section 1-j of the Texas Constitution and located on the Property. Freeport
Goods does not include “Goods in Transit” as defined by Tax Code, Section 11.253.
“Goods in Transit” shall have the same meaning assigned by Tax Code, Section 11.253.
“Improvements” shall mean the Freeport VII building on the Land located at 611 South
Royal Lane, Coppell, Texas 75019.
“Land” means the real property described in Exhibit “A”.
“Lease” shall mean the lease of the Leased Premises by Lessee for a period of not less
than five (5) years commencing on the Lease Inception Date.
“Lease Inception Date” shall mean the date the term of the Lease commences but not later
than April 1, 2011.
“Leased Premises” shall mean approximately 212,776 square feet of office and
warehouse/distribution space in Suite 100 in the Improvements.
“Lessee” shall mean S.P. Richards Company, a Georgia corporation.
“Premises” shall mean collectively, the Land and Improvements, but excluding the Tangible
Personal Property.
“Tangible Personal Property” shall mean tangible personal property, equipment and
fixtures (but excluding supplies, inventory, Freeport Goods and Goods in Transit) owned or
leased by Lessee that is located on the Leased Premises beginning January 1, 2012.
“Taxable Value” means the appraised value as certified by the Appraisal District as of
January 1 of a given year.
Article II
General Provisions
2.1 The Lessee has or intends to enter into the Lease. The Lessee intends to locate and
maintain Tangible Personal Property at the Leased Premises.
2.2 The Premises are not in an improvement project financed by tax increment bonds.
2.3 This Agreement is entered into subject to the rights of the holders of outstanding
bonds of the City.
Page 4 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
2.4 The Premises and Tangible Personal Property are not owned or leased by any
member of the Coppell City Council or any member of the Coppell Planning and Zoning
Commission, or any member of the governing body of any taxing units joining in or adopting this
Agreement.
2.5 Lessee shall before May 1, of each calendar year that the Agreement is in effect,
certify in writing to the City that it is in compliance with each term of this Agreement.
2.6 The Land and the Improvements constructed thereon at all times shall be used in the
manner (i) that is consistent with the City’s Comprehensive Zoning Ordinance, as amended, and
(ii) that, during the period taxes are abated hereunder, is consistent with the general purposes of
encouraging development or redevelopment within the Zone.
Article III
Tax Abatement Authorized
3.1 This Agreement is authorized by the Tax Code and in accordance with the City Tax
Abatement Guidelines, and approved by resolution of the City Council.
3.2 Subject to the terms and conditions of this Agreement, the City hereby grants Lessee
an abatement of seventy-five percent (75%) of the Taxable Value of the Tangible Personal Property
for a period of five (5) consecutive years beginning with the First Year of Tax Abatement. The
actual percentage of Taxable Value of the Tangible Personal Property subject to abatement for each
year this Agreement is in effect will apply only to the Tangible Personal Property that is located on
the Leased Premises beginning January 1, 2012.
3.3 The period of tax abatement herein authorized shall be for a period of five (5)
consecutive years beginning with the First Year of Tax Abatement.
3.4 During the period of tax abatement herein authorized, Lessee shall be subject to
all taxation not abated, including but not limited to, sales tax and ad valorem taxation on land,
inventory and supplies.
3.5 The Lessee agrees to locate and maintain Tangible Personal Property at the
Leased Premises with a Taxable Value of at least Two Million Dollars ($2,000,000.00) as of the
First Year of Abatement and as of January 1 of each calendar year thereafter during the term of this
Agreement.
3.6 The term of this Agreement shall begin on the Effective Date and continue until
March 1 of the calendar year following the sixth (6th) anniversary date of the First Year of
Abatement, unless sooner terminated as provided herein.
Page 5 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
Article IV
Improvements
4.1 Nothing in this Agreement obligates the Lessee to enter into the Lease and/or
occupy the Leased Premises, but said action is a condition precedent to tax abatement pursuant to
this Agreement.
4.2 As a condition precedent to the initiation of the Lessee’s tax abatement pursuant to
this Agreement, Lessee agrees to enter into the Lease on or before January 31, 2011. Lessee agrees
subject, to events of Force Majeure, eminent domain or casualty, to continuously lease and occupy
the Leased Premises for a period of at least five (5) years commencing on the Lease Inception Date.
4.3 Lessee agrees to maintain the Leased Premises during the term of this Agreement in
accordance with all applicable state and local laws, codes, and regulations.
4.4 The City, its agents and employees shall have the right of access to the Leased
Premises during Lessee’s occupancy of the Leased Premises to inspect the Leased Premises at
reasonable times and with reasonable notice to Lessee, and in accordance with Lessee’s visitor
access and security policies, in order to insure that the use of the Leased Premises are in accordance
with this Agreement and all applicable state and local laws and regulations (or valid waiver thereof).
Article V
Default: Recapture of Tax Revenue
5.1 In the event Lessee: (i) fails to occupy the Leased Premises in accordance with this
Agreement or in accordance with applicable State or local laws, codes or regulations; (ii) has
delinquent ad valorem or sales taxes owed to the City (provided Lessee retains its right to timely
and properly protest such taxes or assessment); (iii) suffers an event of “Bankruptcy or
Insolvency”; or (iv) breaches any of the terms and conditions of this Agreement which is not
otherwise cured within the applicable cure period, then Lessee after the expiration of the notice and
cure periods described below, shall be in default of this Agreement. As liquidated damages in the
event of such default, the Lessee shall, within thirty (30) days after termination, pay to the City all
taxes which otherwise would have been paid by the Lessee to the City without benefit of a tax
abatement for the Tangible Personal Property, with interest at the statutory rate for delinquent taxes
as determined by Section 33.01 of the Tax Code, as amended, but without penalty. The parties
acknowledge that actual damages in the event of default termination would be speculative and
difficult to determine. The parties further agree that any abated tax, including interest as a result of
this Agreement, shall be recoverable against the Lessee, its successors and assigns and shall
constitute a tax lien against the Tangible Personal Property, and shall become due, owing and shall
be paid to the City within thirty (30) days after termination.
5.2 Upon breach by Lessee of any obligations under this Agreement, the City shall
notify the Lessee in writing, who shall have thirty (30) days from receipt of the notice in which to
cure any such default. If the default cannot reasonably be cured within a thirty (30) day period, and
Page 6 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
the Lessee has diligently pursued such remedies as shall be reasonably necessary to cure such
default, then the City may extend the period in which the default must be cured.
5.3 If the Lessee fails to cure the default within the time provided as specified above or,
as such time period may be extended, then the City at its sole option shall have the right to terminate
this Agreement, by written notice to the Lessee.
5.4 Upon termination of this Agreement by City, all tax abated as a result of this
Agreement, shall become a debt to the City as liquidated damages, as set forth in Section 5.1 above,
and shall become due and payable not later than thirty (30) days after a notice of termination is
provided. The City shall have all remedies for the collection of the abated tax provided generally in
the Tax Code for the collection of delinquent property tax. The City at its sole discretion has the
option to provide a repayment schedule. The computation of the abated tax for the purposes of the
Agreement shall be based upon the full Taxable Value of the Tangible Personal Property, without
tax abatement for the years in which tax abatement hereunder was received by the Lessee, as
determined by the Appraisal District, multiplied by the tax rate of the years in question, as
calculated by the City Tax Assessor-Collector. The liquidated damages shall incur penalties as
provided for delinquent taxes and shall commence to accrue after expiration of the thirty (30) day
payment period.
Article VI
Annual Application for Tax Exemption
It shall be the responsibility of the Lessee pursuant to the Tax Code, to file an annual
exemption application form with the Chief Appraiser of the Appraisal District in which the eligible
taxable property has situs. A copy of the exemption application shall be submitted to the City upon
request.
Article VII
Annual Rendition
The Lessee shall annually render the value of the Tangible Personal Property to the
Appraisal District and provide a copy of the same to the City upon written request.
Article VIII
Miscellaneous
8.1 Notice. Any notice required or permitted to be delivered hereunder shall be
deemed received three (3) days thereafter sent by United States Mail, postage prepaid, certified
mail, return receipt requested, addressed to the party at the address set forth below or on the day
actually received as sent by courier or otherwise hand delivered:
Page 7 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
If intended for Lessee, to:
Attn: Finance Department
S.P. Richards Company
6300 Highlands Parkway
Smyrna, Georgia 30082
Telephone: 770.436.6881
Facsimile: 770.433.3570
With a Copy to:
Attn: Finance Department
Genuine Parts Company
2999 Circle 75 Parkway
Atlanta, Georgia 30339
Telephone: 770.953.1700
Facsimile: 770.956.2211
If intended for City, to:
Attn: City Manager
City of Coppell, Texas
P. O. Box 478
Coppell, Texas 75019
Telephone: 972.304.3677
Facsimile: 972.304.3673
With a copy to:
Peter G. Smith
Nichols, Jackson, Dillard, Hager & Smith, L.L.P.
1800 Lincoln Plaza
500 N. Akard
Dallas, Texas 75201
Telephone: 214.965.9900
Facsimile: 214.965.0010
Email: psmith@njdhs.com
8.2 Authorization. This Agreement was authorized by resolution of the City Council
approved by its Council meeting authorizing the Mayor to execute this Agreement on behalf of the
City.
8.3 Severability. In the event any section, subsection, paragraph, sentence, phrase or
word herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall stand,
Page 8 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
shall be enforceable and shall be read as if the parties intended at all times to delete said invalid
section, subsection, paragraph, sentence, phrase or word.
8.4 Governing Law. This Agreement shall be governed by the laws of the State of Texas
without regard to any conflict of law rules. Exclusive venue for any action under this Agreement
shall be the State District Court of Dallas County, Texas. The parties agree to submit to the
personal and subject matter jurisdiction of said court.
8.5 Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed an original and constitute one and the same instrument.
8.6 Entire Agreement. This Agreement embodies the complete agreement of the parties
hereto, superseding all oral or written previous and contemporary agreements between the parties
and relating to the matters in this Agreement, and except as otherwise provided herein cannot be
modified without written agreement of the parties to be attached to and made a part of this
Agreement.
8.7 Recitals. The determinations recited and declared in the preambles to this Agreement
are hereby incorporated herein as part of this Agreement.
8.8 Exhibits. All exhibits to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
8.9 Assignment. This Agreement shall be binding on and inure to the benefit of the
parties to it and their respective heirs, executors, administrators, legal representatives, successors,
and permitted assigns. This Agreement may not be assigned without the prior written consent of
the City Manager.
8.10 Conditions Precedent. This Agreement is conditioned on and subject to the
following: (i) the Lessee entering into the Lease on or before May 31, 2011; (ii) Lessee
providing a fully executed copy of the Lease to the City.
8.11 Employment of Undocumented Workers. During the term of this Agreement, the
Lessee agrees not to knowingly employ any undocumented workers and if convicted, by a final
non-appealable conviction, of a violation under 8 U.S.C. Section 1324a (f), the Lessee shall
repay the taxes abated herein as of the date of such final non-appealable conviction within 120
business days after the date the Lessee is notified by the City of such final non-appealable
conviction, plus interest at the rate of 6% compounded annually from the date of such final non-
appealable conviction until paid.
8.12 Right of Offset. The City may at its option, offset any amounts due and payable
under this Agreement against any debt (including taxes) lawfully due to the City from the
Lessee, regardless of whether the amount due arises pursuant to the terms of this Agreement or
otherwise and regardless of whether or not the debt due the City has been reduced to judgment
by a court.
Page 9 Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
EXECUTED in duplicate originals the ____ day of _______________, 2011.
CITY OF COPPELL, TEXAS
By: ______________________________________
Douglas N. Stover, Mayor
Attest:
By: _______________________________________
Christel Pettinos, City Secretary
Agreed as to Form:
By:_______________________________
City Attorney
EXECUTED in duplicate originals the ____ day of _______________, 2011.
S.P. RICHARDS COMPANY,
a Georgia corporation
By:_______________________________________
Name:______________________________
Title: ______________________________
Page 1 Exhibit “A” to Tax Abatement Agreement
City of Coppell and S.P. Richards Company (47420)
EXHIBIT “A”
Legal Description of the Land
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Engineering
September 13, 2011
18
✔
CONTRACT/BID or PROPOSAL
Consider approval of a contract award with JRJ Paving, LP in the amount of $4,645,190.39 for Bid #Q-0811-01 Old
Town Coppell and Bethel Road Infrastructure Improvement Project ST 10-02; as provided for in CIP funds; and
authorizing the City Manager to sign and execute necessary documents.
The contract award will allow for the construction of Old Town, as well as portions of Coppell and Bethel Road, as part
of the Old Town Improvement project.
Staff will be available to answer any questions.
Funds are available in the 2011 Street CIP account for this project.
Staff recommends approval of this contract.
Old Town Const contract-1 AR
bid amount. The bonus is broken into several categories, all of which are based on
incentives for early completion of certain milestones, and overall completion of the
project. The city has used monetary incentives for the last several years in an effort to
minimize the impact to our citizens and the traveling public during construction.
We are including the maximum incentive amount in the award; however, the incentive
will only be paid if it is earned under the terms of the contract. Portions of the project are
the responsibility of the developer of the Old Town Coppell. Therefore, as the
development moves forward, that developer will be reimbursing the City for his portion
of the project cost.
Staff recommends the award of the Old Town Coppell and Bethel Road infrastructure
improvements, to JRJ Paving, Inc. in the amount of $4,645,190.39, as budgeted in the
Capital Improvement Fund with 350 calendar days.
Staff will be available to answer any questions at the council meeting.
S:\CAD\In_Design\ST10-02 OLD COPPELL\dwg\OLD COPPELL DEV.dwg \ST10-02 CC
Old Town Coppell and Bethel Road
Infrastructure Improvements.
City of Coppell Project ST10-02
Created in CIVIL3D
1 INCH = 1 MILE
0
1/2
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0 200
200
100
Old Town Coppell and Bethel Road
Infrastructure Improvements.
City of Coppell Project ST10-02
S:\CAD\In_Design\ST10-02 OLD COPPELL\dwg\OLD COPPELL DEV.dwg \ST10-02 CC
Created on: 7 September 2011 by Scott Latta
Created in CIVIL3D
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INFRASTRUCTURE
IMPROVEMENTS
COMPLETED S COPPELL
ROAD IMPROVEMENTS
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
September 13, 2011
19
✔
CONTRACT/BID or PROPOSAL
Consider rescinding an award of a contract with Comm-Fit in the amount of $116,065.40 for fitness equipment for the
Coppell Aquatics and Recreation Center, and authorizing the President of the CRDC and the City Manager to
execute the necessary action.
See attached memo.
Staff recommends approval.
^Comm-Fit - 1 AR
PARKS AND RECREATION DEPARTMENT
CITY COUNCIL AGENDA ITEM
Date: September 13, 2011
To: Mayor and City Council
From: Brad Reid, Director
Re: Aquatics and Recreation Center Fitness Equipment Award
Background:
It is important to understand some background as to what three of the items on your
agenda tonight entail and describe why you are being asked to reconsider some
previously authorized purchases. The items and purchasing quotes in question are for the
purchase of fitness equipment for the expansion of the Aquatics and Recreation Center.
Two items were brought to the City Council on July 12, 2011, for consideration of
approval. Both items were approved. However, changes are needed to the award of this
equipment for several reasons. First, the quotes and subsequent staff recommendations
did not include the delivery and installation costs for the equipment. There were also
some errors in the recommendation regarding the availability of the equipment from the
specified cooperative purchasing agreements. The items under consideration tonight will
eliminate these errors and allow for the proper purchase of the requested equipment.
The two contracts previously approved were to Comm-Fit in the amount of $116, 065.40,
and to Fitco in the amount of $189,330.50. The first of the items under consideration
tonight is to request that the Comm-Fit contract be completely rescinded due to the nature
of the problems with the original award. The issues related to this award are that the
incorrect cooperative purchasing agreement was indicated for some equipment, the
delivery and installation costs were not included and the vendor has since offered an
equipment exchange for credit.
The next item authorizes a new contract amount to Comm-Fit for the purchase of most of
the equipment originally awarded to this vendor. It also awards the remainder of the
equipment to a third vendor, TKO. This is done because Comm-Fit does not have the
desired equipment on an existing cooperative purchasing agreement. Finally, this item
includes the delivery and installation costs for the associated equipment. The net
difference from the original award of this equipment is an additional $3,252.42.
The only change to the contract previously awarded to Fitco is to add the delivery and
installation costs. These have been added as an amendment to the original contract,
which can be authorized in the third of the three agenda items. The total Fitco quote is
$201,420.50. The net difference from the original award on this item is an additional
$12,090.00.
Action requested:
Approval of these items
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
September 13, 2011
20
✔
CONTRACT/BID or PROPOSAL
Consider award of bids and authorize purchase orders for fitness equipment for the Coppell Aquatics and Recreation
Center to the following vendors and in the amount as follows: Comm-Fit in the amount of $103,645.15 and TKO in the
amount of $15,672.70, and authorize the President of the CRDC and the City Manager to execute the necessary
action
See attached memo.
Funds are available from the 1/2 percent CRDC sales tax for this contract.
Staff recommends approval.
^Comm-Fit TKO Award - 1 AR
WORK SESSION CONSENT REGULAR
DEPT:
DATE:
ITEM #:
AGENDA REQUEST FORM
ITEM TYPE:
ITEM CAPTION:
GOAL(S):
EXECUTIVE SUMMARY:
FINANCIAL COMMENTS:
RECOMMENDED ACTION: ACTION TAKEN BY COUNCIL:
Parks and Recreation
September 13, 2011
21
✔
CONTRACT/BID or PROPOSAL
Consider an amendment to a contract with Fitco in the additional amount of $12,090.00, for shipping and installation
of fitness equipment previously purchased and authorized.
See attached memo.
Funds are available from the 1/2 percent CRDC sales tax for this contract.
Staff recommends approval.
^Fitco Amendment - 1 AR
AGENDA REQUEST FORM DATE: September 13, 2011
ITEM #: 22
CITY MANAGER'S REPORT
A. Project Update and Future Agendas.
Agenda Request Form - Revised 09/027 Document Name: %manrep
DATE: September 13, 2011
ITEM #: 23
AGENDA REQUEST FORM
MAYOR AND COUNCIL REPORTS
A. Report by Mayor Stover on the Metroplex Mayors’ Meeting.
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM DATE: September 13, 2011
ITEM #: 24
PUBLIC SERVICE ANNOUNCEMENTS CONCERNING ITEMS OF
COMMUNITY INTEREST AND NO COUNCIL ACTION OR
DELIBERATION IS PERMITTED
Agenda Request Form - Revised 09/02 Document Name: %mayorreport
AGENDA REQUEST FORM
DATE: September 13, 2011
ITEM #: 25
NECESSARY ACTION RESULTING FROM EXECUTIVE SESSION
Agenda Request Form - Revised 09/02 Document Name: %necessaryactionexec
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: September 13, 2011
Department Submissions:
Item No. 12 was placed on the Agenda for the above-referenced City
Council meeting by the Library Department. I have reviewed the Agenda
Requests (and any backup if applicable) and hereby submit these items to
the City Council for consideration.
____________________
Library Department
Items No. 13 and 14 were placed on the Agenda for the above-referenced
City Council meeting by the Planning Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Planning Department
Item No. 18 was placed on the Agenda for the above-referenced City
Council meeting by the Engineering Department. I have reviewed the
Agenda Requests (and any backup if applicable) and hereby submit these
items to the City Council for consideration.
____________________
Engineering Department
CERTIFICATE OF AGENDA ITEM SUBMISSION
Council Meeting Date: September 13, 2011
Items No. 19, 20 and 21 were placed on the Agenda for the above-
referenced City Council meeting by the Parks and Recreation
Department. I have reviewed the Agenda Requests (and any backup if
applicable) and hereby submit these items to the City Council for
consideration.
____________________
Parks and Recreation Department
Financial Review:
I certify that I have reviewed all the items submitted for consideration on
the Agenda for the above-referenced City Council Meeting and have inserted
any financial comments where appropriate.
____________________
Finance Department
City Manager Review:
I certify that I have reviewed the complete Agenda and Packet for the
above-referenced City Council Meeting and hereby submit the same to the
City Council for consideration.
____________________
City Manager
(or Deputy City Manager)