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BM 2011-09-15 KCBKeep Coppell Beautiful Minutes of Meeting September 15, 2011 The Keep Coppell Beautiful Board met on September 15, 2011, at 7:00 p.m., in the Conference Room at the Coppell Service Center, 816 South Coppell Rd., Coppell, Texas. The following members were present: Brandi Todd, Shawn Thompson, Richard Kelley, Tabitha Wilson, Samuel Duff, David Caviness, City Liaison: Lorrie Reeves, Community Programs Coordinator, and Nikki Moore, Parks and Recreation Administrative Technician, were present. Item 1: Call to Order  Brandi Todd called the meeting to order at 7:03 p.m. Item 2: Consider Approval of Minutes for August 18, 2011  Motion was made and carried to approve the August 18, 2011 minutes. Item 3: Citizens’ Forum  No citizens were present. Item 4: Introduction of New Keep Coppell Beautiful Board Members  Lorrie Reeves, new Community Programs Coordinator, introduced herself and gave a report on her career background. Item 5: Discussion of KCB Semi-Annual report to City Council  City Council meets on September 27, 2011. Lorrie Reeves is currently working on the report which will include the community programs report, awards and new priorities. As soon as it is complete, she will email a copy to all KCB board members.  Brandi Todd recommended a power point presentation, if allowed, to get the council members attention. Item 6: Discussion of Adopt-a-Location  Lorrie Reeves gave each member an updated report on cleaning activities in their assigned area.  Board discussed gaining compliance of four clean-ups per year specifically from those adopters whose locations stay clean because of business occupation. Item 7: Discussion of Green Team and Chamber of Commerce Involvement  Brandi Todd reiterated that Tony Moline, new President of the Chamber of Commerce, expressed interest in revamping the Green Team program with the KCB Board.  Board discussed the need to make program more appealing by simplifying the brochure and offering free education opportunities to businesses who participate such as “How to Water Effectively for Texas Landscapes/Soil.”  Shawn Thompson volunteered to be the KCB liaison to the Chamber of Commerce. Item 8: Youth Report  Brandi Todd presented “The Green Santa” project in detail and demonstrated how each board member can get involved. Suggestions were: Tasks:  Book Donations  Schedule Schools, Daycares, Libraries  Schedule Volunteer Readers  Costumes, décor  Logistics  Publicity, advertisement  Budget Project Goals:  Get ALL KCB Board members engaged and excited about activities to foster future interests  Increase school participation in recycling and environmental clubs  Establish relationships with teachers interested in forming environmental clubs Book Donations (cost should include $ for other budgeted items) Schedule Schools:  Use Amanda’s contact list at Coppell Schools Costumes:  Should be ‘cool’ for High School Students (they should design)  Mostly reusable for next year  Small item for them to keep (ie: hat)  Let volunteers decorate costumes  Painted overalls, Santa hats, decorated shoes, t-shirts, Misc Items:  Thank you letters for Donors  Kickoff/ Final reading party:  for all volunteers, board members, city officials, press  At Library or City Hall  Christmas snacks Budget:  Books  Book Labels (‘donated by’)  Costumes and decor  Snacks for Kickoff/Final party Timeline:  Oct 31 – Finalize School Schedule  Nov 7 – Place Book Order  Nov 11 – Finalize Volunteer Schedule  Nov 18 – Costumes and Décor Purchased  Nov 28 – Receive Books  Dec 5-16 – Green Santa Visits Item 9: Consider Approval of a Youth Advisory Interview Panel on October 20, 2011  Richard Kelley and Brandi Todd will interview prospective youth advisors at 6:00 p.m. on October 20, 2011. Item 10: Formation of Subcommittee for KCB Priority Goals  Brandi Todd reported that Eric Dillie would like to head up the Subcommittee for KCB Priority Goals.  Motion: Brandi Todd moved to approve Eric Dillie, Goutham Kandru and Geetika Rao as the Subcommittee members for KCB Priority Goals. Richard Kelley seconded the motion. Motion passed with six approvals and zero opposed. Item 11: Community Programs Report 1) Recycling Carts – “Make Your Cart Count” Goals are 65% Participation Rate (PR) & 20% Diversion Rate (DR) JUNE JULY AUGUST 2011 YTD 63% PR 70% PR 00% PR 65% PR 20.16% DR 18.72% DR 00% DR 18.42% DR 2) Coppell Farmers Market – Acceptance of Lone Star/ EBT cards and bank debit cards began on 8/20/11. Transactions have been averaging around 4 per market for $120 total/market. The market will move to the transition site the first part of Oct. The CFM will make a report to City Council on the same night as KCB (Sept 27th). Share the Harvest pounds to date: 6153 donated to Metrocrest 3) CCG Education – Tour of Texas SmartScapes on September 24th at 9am to noon. Development is moving forward for the Organic Gardening Series starting this fall. Classes include soil building, composting, vegetable gardening, water conservation, etc. Schedule for these classes will be ready for distribution at the Texas SmartScape Tour. 4) Upcoming Events – Oct 1 - Fall Festival in Old Town Coppell 8 – Noon. Oct 8 - SLOW gardening with Felder Rushing. October 15 - Wildflower Seeding will be held at 9am and Oak Fest will start at 5pm, Oct 20 thru Oct 22, ecoCoppell Corps training will begin. Oct. 22 Kids Food Day at the CFM 5) Awards – A panel of national judges has chosen the City of Coppell to receive the 2011 Cis Myers Outstanding Sustainability Program Award. The award will be presented at the Annual Recycling & Sustainability Summit on Tuesday, October 4th. Lorrie Reeves will be at the conference and will accept the award. New Business to be placed on next meeting’s agenda  Overview of KCB Semi-Annual Report given to Coppell City Council. ADJOURNMENT  Meeting adjourned at 8:20 p.m. by Brandi Todd. Minutes respectfully submitted by Nikki Moore. Next meeting is October 20, 2011, 7:00 p.m. Conference Room, Coppell Road Service Center, 816 S. Coppell Rd.