BM 2011 10-13 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 13, 2011
The William T. Cozby .Public Library Board met in regular session on Thursday, October 13, 2011 in the
board room at the William T. Cozby Public Library.
1. CALL TO ORDER: The meetirig was called to order by Chair, Thomas Dwyer. at 7:00 p.m.
Other board members present were Patricia Nicks, Karla Tabor, David Smith, Janet Koester,
Wednesday Foster and Stephen Charters. Youth Advisors Nadir Khan and Sai Pang'uiuri were
also present. Staff in attendance were Library Director Victoria Chiavetta and Assistant Library
Director Jane Darling,
2. APPROVAL OF MINUTES FROM THE September 8, 2011 BOARD MEETING: Patricia_
Nicks moved to approve the minutes of September 8, 2011. Karla Tabor seconded the motion.
All were in favor. Minutes were approved.
3. CITZENS APPEARANCES: Visitors were Bill Elleson and Samir Jiwani.
4. LIBRARY DIRECTOR' S REPORT:
Workload Indicators: Each year the library gathers usage statistics during our fiscal year from
October 1 thru September 30. The reason we use this time frame is because of the requirements of
the annual state library report. We've reached the end of this fiscal year and while we've had a
busy year, we did have a 6 percent decrease in the circulation of materials, notably with DVDs.
The overall patron count for the fiscal year indicates a very slight increase which may attribute to
the increase in Wi-Fi usage. The library also experienced an increase in new patrons.
Another indicator of interest is the number of items added. Although we purchased some
materials with Loan Star funds, the media budget did not increase 11%. I attribute this to the staff,
who are diligent about using resources effectively. They truly are good stewards of the library's
budget. Discussion followed.
Upcoming Programs: Coppell Reads is wrapping up with a variety of interesting programs. The
timing is great for The History of Fair Park, October 15 at 2 p.m., since the Texas State Fair is
now in progress. Fair Park was built for the 1936 Texas Centennial Exposition and is the only
pre -1950's world's fair site remaining in the U.S. For a sweet ending, attend the Cappell Reads
Ice Cream Social on October 22 at 2 p.m.
Say No to Bullying, a presentation by Dr. Rashmi Shetgiri, MD, FAAP, of the University of
Texas Southwestern Medical Center and Children's Medical Center Dallas will be held October
19 at 7 p.m. Dr. Shetgiri will speak about.the symptoms of bullying and provide tips on
preventing bullying for parents and educators.
Budget: The budget was approved and the city has supplied the library with an additional
$25,000 to replace funding that would have been provided by the Loan Star grant. This funding
will go toward materials and programs that we would have typically purchased with grant money.
Polaris Users Group Conference: Jane Darling gave a report on her attendance at the
conference.
Staff Update
5. LIBRARY SURVEY UPDATE: Vicki Chiavetta provided copies of the draft survey results for
the Board to review. A presentation of the survey results will be made to Staff and Counuil on
October 25`x', 2011. The Library Board is invited to attend the staff: presentation at 2:34 pm in the
library program room or the Council meeting during regular session at 7:30 pin. Vicki will send
the results and comments files to the Board.
6, FIVE YEAR PLAN: Vicki Chiavetta explained the Five Year Plan process to the. Board.
Discussion followed.
7. LIBRARY BOARD AND YOUTH ADVISOR INTERVIEWS: Youth advisor interviews
were held on October 6, 2011 and a list of recommended candidates sent to the City Secretary.
Adult library hoard members will be interviewed on October 19, 2111.
8. YOUTH ADVISOR'S REPORT: Sai Panguluri. suggested adding a link on the website to
provide suggestions of book titles or ideas to the library. Nadir Khan commented that QR codes
are becoming popular and asked if there was a way to make the code we have posted go to a
mobile friendly website. Nadir also suggested adding more study rooms to the library.
9. FY 10/11 LIBRARY BOARD GOALS AND OBJECTIVES: Patricia Nicks updated the Board
on Oak Fest and asked volunteers to meet with her to discuss details after the meeting. The Board
discussed the November 81h Board Report to Council and offered suggestions for items to be
included in the report: thank the Council for providing funding to replace the loss of Loan Star
grant money, Survey, Coppell Reads, SRC, AWE stations, expansion, strategic plan, community
outreach.
14. 5013(c) FOUNDATION: Thomas Dwyer provided David Smith with the Power.of Attorney
form needed to investigate the status of the foundation with the TRS. Vicki Chiavetta and Thomas
Dwyer will contact the Directors of the Foundation to schedule a meeting.
11. ADJOURNMENT: Thomas Dwyer, Chair, adjourned the meeting at 8:25 p.m.
Victoria A. Chiavetta, Library Director
Approved as written.
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