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BM 2011-11-17 PZag111711  Page 1 of 7  MINUTES OF NOVEMBER 17, 2011 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on Thursday, November 17, 2011, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Gregory Frnka – Chairman Edmund Haas – Vice Chairman Aaron Duncan Anna Kittrell Consuelo Tankersley Charles Sangerhausen Justin Goodale Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; Parks Operations Manager, John Elias; Civil Engineer, George Marshall; Graduate Engineer, Michael Garza and Deputy City Secretary, Chiquita Taylor. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Pre-Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Frnka called the meeting to order. 3. Consider approval of the minutes for October 20, 2011. Commissioner Sangerhausen made a motion to approve the minutes for October 20, 2011, as written. Vice Chairman Haas seconded; motion carried (7-0), with Commissioners Goodale, Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 4. CONTINUED PUBLIC HEARING: Consider approval of Case No. PD-241R-C, Red Hawk Office, a zoning change request from PD-241-C (Planned Development-241-Commercial) to PD-241R-C (Planned Development-241 Revised-Commercial), to attach a Detail Plan on Lot 28R, to allow the construction of a 7,871-square-foot office building on 0.92 acres of property located at the northwest corner of Denton Tap Road and Bethel School Road, at the request of David Hayes, The Holmes Builders. STAFF REP.: Matt Steer ITEM # ITEM DESCRIPTION    ag111711  Page 2 of 7 Presentation: City Planner, Matt Steer introduced this case to the Commission with revised exhibits, elevations and a color rendering. He stated that staff is recommending approval subject to conditions, which he read into the record. He mentioned five notices were mailed to property owners within 200 feet of this request, none returned in favor or in opposition. Terry Holmes, Hawkeye Commercial, 225 E. SH 121, Ste. 120, Coppell, Texas, was present to represent this case, made his presentation before the Commission, addressed all questions and stated he was in agreement with staff’s recommendations with exception to the condition concerning the sidewalk on the east side of proposed Blackburn Drive. Mike Garza, Graduate Engineer, City of Coppell, addressed questions from the Commission about the provision of the sidewalk. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Kent Darwin, 327 Spanish Moss Dr., Coppell Texas, was undecided, and made comments to the Commission. Chairman Frnka closed the public hearing. Action: Commissioner Duncan made a motion to approve Case No. PD-241R-C, Red Hawk Office, a zoning change request from PD-241-C (Planned Development-241-Commercial) to PD-241R- C (Planned Development-241 Revised-Commercial), subject to the following conditions: 1. Revise all plans to reflect the 88-square-foot building reduction and associated changes to the parking and landscaping. 2. Add a PD condition that the adjacent property owner will be responsible for all costs associated and construction of a four-foot sidewalk along the east side of proposed Blackburn Drive at the entrance to the residential subdivision. 3. Include more detail in the masonry wall specifications. The detail provided does not match the verbal description of the proposed wall provided. 4. Show all existing and proposed easements as shown on the approved conceptual plan. 5. Change note within Site Data table to read “PD-241R-C” for the proposed zoning. The existing zoning should read “PD-241-C”, as a Conceptual Plan was already approved for this site. 6. A Tree Removal Permit will be required prior to the removal of any trees. Commissioner Kittrell seconded; motion carried (5-2), with Commissioners Goodale, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. Commissioners Tankersley and Haas voted in opposition. ITEM # ITEM DESCRIPTION    ag111711  Page 3 of 7  5. PUBLIC HEARING: Consider approval of the Red Hawk Addition, Lot 28R, Block A, Replat, being a replat of Lot 28, Block A, of the Red Hawk Addition, to establish various easements to accommodate an office building on 0.92 acres of property located at the northwest corner of Denton Tap Road and Bethel School Road, at the request of David Hayes, The Holmes Builders. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to two conditions, which he read into the record. Terry Holmes, Hawkeye Commercial, 225 E. SH 121, Ste. 120, Coppell, Texas, was present to represent this case before the Commission, to address any questions and stated he was in agreement with staff’s recommendations with exception to the conditions concerning the sidewalk on the east side of proposed Blackburn Drive. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve the Red Hawk Addition, Lot 28R, Block A, Replat, subject to the following conditions: 1. Add a PD condition that the adjacent property owner will be responsible for all costs associated with construction of a four-foot sidewalk along the east side of proposed Blackburn Drive at the entrance to the residential subdivision. 2. A Tree Removal Permit will be required prior to the removal of any trees. Commissioner Kittrell seconded; motion carried (7-0), with Commissioners Goodale, Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed At this time, Chairman Frnka recused himself due to a conflict of interest with the following two cases. 6. PUBLIC HEARING: Consider approval of Case No. PD-252-H, Allstate Insurance Office, a zoning change request from H (Historic) to PD-252-H (Planned Development-252-Historic), to allow site modifications to support conversion of a residential structure to an office use on 0.25 acres of property located at 709 South Coppell Road, at the request of Paula Huemmer, being represented by Gregg Frnka, GPF Architects. STAFF REP.: Matt Steer ITEM # ITEM DESCRIPTION    ag111711  Page 4 of 7 Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions, which he read into the record. He mentioned ten notices were mailed to property owners within 200 feet of this request, none returned in favor or in opposition. Paula Huemmer, The Huemmer Agency, 870 S. Denton Tap Road, Ste. 200, Coppell, Texas, was present to represent this case before the Commission, to address any questions and stated she was in agreement with staff’s recommendations except for the size of the attached signage and elimination of the carport. *Break from 8:25 p.m. to 8:32 p.m. Public Hearing: Vice Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve Case No. PD-252-H, Allstate Insurance Office, a zoning change request from H (Historic) to PD-252-H (Planned Development-252- Historic), subject to the following conditions: 1. The existing carport may be retained, however after the concrete driveway is removed, 3’ to 4’ fencing and/or shrubs along the eastern edge of the concrete shall be provided. In addition, identical fencing/landscaping shall be constructed between the two brick pillars in front of the main structure. 2. Remove the chain link fence along the western property line, and other property lines once ownership of the fence is verified. 3. Specify that the four-foot wide sidewalk shall be of the same paving materials as the adjacent drive aisle. 4. Screen parking area with hedge row or a 6-foot high privacy fence (landscape screening preferred). 5. Provide a 5’ landscape area between the end of the drive aisle and the western property line. 6. Ensure the Landscape Plan is sealed by a Landscape Architect and the Tree Survey sealed by a Landscape Architect, Arborist or Registered Nurseryman. 7. Revise the required and provided landscape areas within Landscape Requirements Table to reflect total areas for each category (Perimeter – 4,044 square feet required, 2,964 square feet provided; Non-vehicular – 1,308 square feet required, 70 square feet provided; & Interior – 416 square feet required, 416 square feet provided). These calculations may need to be revised to reflect the retention of the concrete under the carport. 8. Attached signage shall be limited to individually mounted, black galvanized letters with powder finish. The letters shall be a maximum height of 20” and length of 92”. ITEM # ITEM DESCRIPTION    ag111711  Page 5 of 7  Commissioner Duncan seconded; motion carried (5-1), with Commissioners Tankersley, Haas, Sangerhausen, Duncan and Kittrell voting in favor. Commissioner Goodale voted in opposition. 7. Consider approval of the Cozby Addition, Lot 1, Block A, Minor Plat, to allow site modifications to support conversion of a residential structure to an office use on 0.25 acres of property located at 709 South Coppell Road, at the request of Paula Huemmer, being represented by Gregg Frnka, GPF Architects. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to one condition, which he read into the record. Paula Huemmer, The Huemmer Agency, 870 S. Denton Tap Road, Ste. 200, Coppell, Texas, was present to represent this case before the Commission, to address any questions and stated she was in agreement with staff’s recommendations. Action: Commissioner Sangerhausen made a motion to approve the Cozby Addition, Lot 1, Block A, Minor Plat, subject to the following condition: 1. Note exception to the 20’ minimum commercial drive aisle requirement of the Subdivision Ordinance. Commissioner Tankersley seconded; motion carried (6-0), with Commissioners Goodale, Tankersley, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. Chairman Frnka returned to the meeting. 8. PUBLIC HEARING: Consider approval of a text amendment to Article 34, Landscaping Regulations of the Zoning Ordinance (primarily Table 1, Plant Palette), to promote the use of Xeriscaping. STAFF REPS.: Matt Steer & John Elias Presentation: City Planner, Matt Steer presented this case to the Commission and stated that staff is recommending approval of revisions to the Plant Palette and the mulching option to be added to Article 34, Landscaping Regulations of the Zoning Ordinance. John Elias, Parks Operation Manager/City of Coppell, 816 S. Coppell Rd., Coppell, Texas, was present to represent this case and to address any questions from the Commission. Public Hearing: Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Frnka closed the public hearing. ITEM # ITEM DESCRIPTION    ag111711  Page 6 of 7 Action: After review and discussion, Commissioner Duncan made a motion to approve the text amendment Article 34, Landscaping Regulations of the Zoning Ordinance (primarily Table 1, Plant Palette), as presented by staff with a modification to leave the Red Maple in the Plant Palette. Vice Chairman Haas seconded; motion carried (7-0), with Commissioners Goodale, Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 9. Continued Discussion Item: Residential Urban Neighborhood (RBN) District STAFF REP.: Marcie Diamond Assistant Planning Director, Marcie Diamond continued this discussion item, reviewed changes since previous P & Z presentation with exhibits and recommended that this item be forwarded to Council as a Work Session item incorporating comments from the Commission. Action: After review and discussion, Commissioner Kittrell made a motion to forward this item to Council as a Work Session item with comments from the Commission. Commissioner Duncan seconded; motion carried (7-0), with Commissioners Goodale, Tankersley, Haas, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 10. Update on Council action for planning agenda items on November 8, 2011: A. Case No. S-1254-SF-12, Cottonwood Estates, Lot 5R, Block A, a zoning change from SF-12 to S-1254-SF-12, to allow the construction of a residence with stucco exterior which exceeds 20% to be located at 133 Cottonwood Drive. B. Case No. PD-201R-TH-2, Riverchase Townhomes, Lot 1, a zoning change from PD-201-TH-2 to PD-201R-TH-2, to allow a 300-square-foot structure (a covered porch) to encroach into the rear-yard setback and the ten-foot drainage/utility easement and exceed the 50% lot coverage on property located at 1115 Bethel School Court. C. Case No. S-1233R-LI, AT&T, a zoning change from LI to S-1233R-LI, to allow nine (9) flush-mounted panel telecommunication antennae to be mounted on an existing water tower and an equipment cabinet within the base of the water tower located at 510 Southwestern Boulevard. D. An Ordinance for Case No. S-1247R, AT&T Mobility (First Assembly of God Church), a zoning change from S-1247 to S-1247R, to allow the co-location of antenna in the existing bell tower and an expansion of the shelter housing the equipment from 22’ x 20’ to 22’ x 30’, on property located at 200 S. Heartz Road. During the Pre-Session, Assistant Planning Director, Marcie Diamond advised the Commission of Council’s actions on November 8, 2011, and stated that Council approved all of the above items. 11. Director’s Comments. Planning Director, Gary Sieb discussed with the Commission details of the DART Board meeting at 6:00 p.m. before the Pre-Session. He also mentioned that there will be a reception for all Board and Commission members on December 13th, at 6:30 p.m. at the Town Center Atrium.