BM 2011 11-10 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
November 10, 2011
The William T. Cozby Public Library Board met in regular session on Thursday,
November 10, 2011 in the 1" Floor Conference Room at Town Center.
1, CALL TO ORDER: The meeting was called to order by Chair, Thomas Dwyer
at 7:03 p.m. Other board members present were Patricia Nicks, Karla Tabor,
David Smith, Janet Koester, Wednesday Foster, Saul Friedman, and Jennifer
Johnson. Youth Advisors Nadir Khan and Sai Panguluri were also present. Staff
in attendance were Library Director Victoria Chiavetta, Assistant Library Director
Jane Darling and Senior Administrative Technician Kim McGrath.
2. APPROVAL OF MINUTES FROM THE October 13, 2011 BOARD MEETING:
Patricia Nicks moved to approve the minutes of October 13, 2011. Jennifer Johnson
seconded the motion. All were in favor. Minutes were approved.
3. CITIZENS APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Patron visits were up 3% and circulation increased 4%
in October. DVD usage and reference questions continue to decline. The library
offered numerous programs in October this year. Internet sessions declined
while WiFi increased 148%! Renewals of materials were up 43% bringing
overall self service usage to 21 %. The new AWE learning stations were used for
329 sessions. The Coppell Reads program ended in October and was well
received. Discussion followed.
Upcoming Programs: National Gaming Day will be held November 12`h from
1-3 p.m. Writers' Group is November 17th at 6:30 p.m. The library will be
closed at noon on the 23�d, all day the 24th and 25h for the Thanksgiving
holiday.
5. LIBRARY SURVEY PRESENTATION: On October 25th, Sandy Swanson from
OrangeBoy, Inc. presented survey results to the library staff and later the same day to
the Council. Victoria Chiavetta shared these results with the board. Discussion
followed.
6. FIVE YEAR PLAN: Vicki Chiavetta gave an update on the Five Year Plan.
Discussion followed.
7. YOUTH ADVISOR'S REPORT: Nadir Khan noted that the survey results were
helpful in relating to the community. He suggested that, if possible, a survey be made
every 2-3 years in order to .keep up with technology. Nadir asked if a prior survey was
done and Jane Darling stated that one was utilized in 2003 in order to do a major
retooling of the library. Nadir also asked about the reliability of the internet..Jane said
there have been some issues with WiFi but now that the library has two access points,
this has improved dramatically. Nadir suggested that Veteran's Day activities be
incorporated into the library's special events. Victoria Chiavetta noted that the city
holds various ceremonies and Jane said the library has special displays. Patricia Nicks
made a suggestion to let the kids vote on their favorite books to celebrate Election Day.
........ .........
8. FY 10111 LIBRARY BOARD GOALS AND OBJECTIVES: It was noted that the
results for Oakfest were positive. Some discussion was given to the use of the Parent
Teacher Organizations to promote the library as a resource to help students with
homework, etc. Jane Darling 'is scheduled to speak to the CMS East PTO on November
28".
9. 5013C FOUNDATION: David Smith reported on the status of the form. which
was sent to the IRS along with a $300 personal check. He reported that the IRS has no
record of having received the form or the check. Discussion followed.
10. ADJOURNMENT: Thomas Dwyer, Chairman, adjourned the meeting at 8:10 p.m.
Thomas r, al
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Kim McGrath, Sr. Administrative Technician