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BM 2012-01-19 PZ  MIN011912  Page 1 of 11  MINUTES OF JANUARY 19, 2012 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on January 19, 2012, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Gregory Frnka – Chairman Edmund Haas – Vice Chairman Aaron Duncan Anna Kittrell Charles Sangerhausen Craig Pritzlaff Justin Goodale MEETING TIME AND PLACE: Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; Civil Engineer, George Marshall; Graduate Engineer, Mike Garza; Deputy Fire Chief/Prevention, Tim Oates and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Frnka called the meeting to order. 3. Nomination and Election of Chairman and Vice Chairman. Commissioner Sangerhausen made a motion to nominate and elect Commissioner Haas as Chairman, Commissioner Goodale seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Frnka, Sangerhausen and Kittrell voting in favor. None opposed. Chairman Haas made a motion to nominate and elect Commissioner Frnka as Vice Chairman, Commissioner Kittrell seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Frnka, Sangerhausen and Kittrell voting in favor. None opposed. ITEM # ITEM DESCRIPTION   MIN011912  Page 2 of 11  4. Consider approval of the minutes for December 15, 2011. Commissioner Goodale made a motion to approve the minutes for December 15, 2011, as written. Commissioner Kittrell seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen and Kittrell voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of Case No. PD-246R-SF-12, Carter Addition PH III, a zoning change request from SF-12 (Single Family-12) & A (Agricultural) to PD-246R-SF-12 (Planned Development-246 Revised-Single Family-12), to attach a Detail Site Plan to permit 23 single-family lots and one common area lot on 20.28 acres of property located on the south side of Carter Drive, approximately 925 feet west of Moore Road, at the request of Toll Brothers, being represented by Matt Alexander, Dowdey, Anderson & Associates, Inc. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond introduced this case to the Commission with exhibits. She mentioned 22 notices were mailed to property owners within 200 feet of this request, 26 returned in opposition with concerns from the Rolling Hills and Carter neighborhoods, which she read into the record; none returned in favor. She stated that staff is recommending approval subject to conditions, with (3) three additional conditions, which she read into the record. Rob Paul, Toll Dallas TX LLC, 2557 SW Grapevine Pkwy, Ste 100, Grapevine, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Matt Alexander, Dowdey, Anderson & Associates, Inc., 5225 Village Creek Drive, Plano, Texas, made a brief presentation of the revised changes and agreements to amend this request to 22 lots and include other conditions as requested by the neighbors to the Commission which he read into the record. He was also available for questions. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke in favor: Andy Lewis, 546 Rolling Hills Road, Coppell, Texas, spoke in favor. Doug Reinhart, 534 Rolling Hills Road, Coppell, Texas, spoke in favor. Dean Wilkerson, 538 Rolling Hills Road, Coppell, Texas, spoke in favor. The following people spoke in opposition: Lee Ann Odom, 433 Carter Drive, Coppell, Texas, spoke in opposition. James Lasater, 533 Carter Drive, Coppell, Texas, spoke in opposition. Brian Rathe, 501 Carter Drive, Coppell, Texas, spoke in opposition. Steve Sheetz, 517 Carter Drive, Coppell, Texas, spoke in opposition. Chairman Haas closed the public hearing. ITEM # ITEM DESCRIPTION MIN011912 Page 3 of 11 *Chairman Haas read into the record Commissioner Duncan’s arrival time at 7:46 p.m. Action: After much discussion, Commissioner Kittrell made a motion to approve Case No. PD-246R- SF-12, Carter Addition PH III, a zoning change request from SF-12 (Single Family-12) & A (Agricultural) to PD-246R-SF-12 (Planned Development-246 Revised-Single Family-12), subject to the following conditions: 1. Revision to the Detail Site Plan to eliminate one lot along the west property line. 2. Revision to the PD Conditions on the Detail Site Plan to reflect the minimum house size of 3,200 square feet. 3. Revision to the Detail Site Plan to indicate the location and define maintenance of the retained decorative metal fencing. 4. Add a PD Condition that all lots facing Carter Drive shall have side or rear entry garage door access. 5. Add a PD Condition that all lots within Carter Addition Phase III shall have only ornamental metal fencing and that wood fencing along the lot lines is prohibited. Vice Chairman Frnka seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of the Carter Addition PH III, Revised Replat, being a replat of the Carter Addition Phase III to re-subdivide the existing 24 single-family lots and two common area lots into 23 single-family lots and one common area lot on 20.28 acres of property located on the south side of Carter Drive, approximately 925 feet west of Moore Road, at the request of Toll Brothers, being represented by Matt Alexander, Dowdey, Anderson & Associates, Inc. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond introduced this companion case to the Commission with exhibits. She stated that staff is recommending approval subject to three amended conditions which she read into the record. Matt Alexander, Dowdey, Anderson & Associates, Inc., 5225 Village Creek Drive, Plano, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s revised recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke: Chairman Haas closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve the Carter Addition PH III, Revised Replat, subject to the following conditions: ITEM # ITEM DESCRIPTION   MIN011912  Page 4 of 11  1. Revise the Replat to eliminate one lot along the west property line. 2. Revise the notes on the Replat to only reflect those relating to the Subdivision (not Zoning) Ordinance. 3. Include the floodplain note on the plat that states: "The City of Coppell will have no responsibility for maintenance of the floodway/floodplain areas as shown hereon; however, the City does have the authority to regulate activity in the floodway/floodplain as per the City’s Floodplain Ordinance. The maintenance of these areas shall be the sole responsibility of the individual lot owner(s), adjacent to said areas. There areas are to remain free of improvements that may obstruct the flow of storm water and protected from potential erosion by the owners. No fences will be allowed in the floodplain, along with any other structures as per the City’s Floodplain Ordinance.” Commissioner Duncan seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of Case No. PD-251R-SF-12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12) to PD-251R-SF-12 (Planned Development-251 Revised-Single Family-12), to allow the development of six (6) single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots on 2.8 acres of property located south of East Sandy Lake Road between Dobecka Drive and Castlebury Court, at the request of Brad Meyer, Contrast Development. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond introduced this case to the Commission with exhibits and color board. She mentioned 49 notices were mailed to property owners within 200 feet of this request; one returned in favor; none returned in opposition. She stated that staff is recommending approval subject to two conditions which she read into the record. Brad Meyer, Contrast Development, LLC, 300 E. John Carpenter Frwy., Ste. 940, Irving, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations with exception to the restrictive parking. Mike Garza, City of Coppell – Engineering Department, addressed questions from the Commission about the provision of a U-turn to enter into the subdivision. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: Marcia Brancheau, 106 Dobecka Drive, Coppell, Texas, spoke in favor. Renetta Hamilton, 118 Dobecka Drive, Coppell, Texas, spoke in favor. Chris Burgy, 100 Dobecka Drive, Coppell, Texas, spoke in favor. No one spoke in opposition. Chairman Haas closed the public hearing. ITEM # ITEM DESCRIPTION MIN011912 Page 5 of 11 Action: Commissioner Goodale made a motion to approve Case No. PD-251R-SF-12, Rosebriar Estates, a zoning change request from SF-12 (Single Family-12) to PD-251R-SF-12 (Planned Development-251 Revised-Single Family-12), subject to the following conditions: 1. Revise the note on the plat prohibiting parking adjacent to Lot 1 to “No Parking shall be permitted along the west side of the street, adjacent to Common Area, Lot 3X”. 2. Revision of the Landscape Plan to add three ornamental trees within the common area, Lot 1X. Commissioner Kittrell seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 8. Consider approval of the Rosebriar Estates, Preliminary Plat, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of East Sandy Lake Road between Dobecka Drive and Castlebury Court, at the request of Brad Meyer, Contrast Development. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond introduced this companion case to the Commission with exhibits. She stated that staff is recommending approval subject to one condition which she read into the record. Brad Meyer, Contrast Development, LLC, 300 E. John Carpenter Frwy., Ste. 940, Irving, Texas, was present to represent this case, address questions and stated he was in agreement with staff’s recommendations with exception to the restrictive parking. Action: Commissioner Kittrell made a motion to approve the Rosebriar Estates, Preliminary Plat, subject to the following condition: 1. Revise the note on the plat prohibiting parking adjacent to Lot 1 to “No Parking shall be permitted along the west side of the street, adjacent to Common Area, Lot 3X”. Vice Chairman Frnka seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 9. PUBLIC HEARING; Consider approval of Case No. S-1255-C, The Learning Experience, a zoning change request from C (Commercial) to S-1255-C (Special Use Permit-1255-Commercial), to permit an approximate 11,000-square-foot day care to be located within the existing two- story building, removal of a portion of the parking lot to accommodate the addition of a 5,150-square-foot outdoor play area with a rubber surface to be located at 123 East Sandy Lake Road, approximately 600 feet east of Denton Tap Road, at the request of 3B Developers, Inc, being represented by Bob Anderson, Plan Solution Architects. STAFF REP.: Gary Sieb ITEM # ITEM DESCRIPTION   MIN011912  Page 6 of 11  Presentation: Planning Director, Gary Sieb introduced this case to the Commission with exhibits and elevations. He stated that staff is recommending approval subject to conditions, which he read into the record. He mentioned 18 notices were mailed to property owners within 200 feet of this request, none returned in favor or in opposition. Bob Anderson, Plan Solutions Architects, 400 E. Royal Lane, Ste. 213, Irving, Texas, was present to represent this case and to address questions about how the parking system works, and expand upon the drop-off and pick-up procedure. Peter Buell, 3B Developers, 3308 Shorecrest Drive, Dallas, Texas, was also available to address questions about the traffic issues. Mike Garza, City of Coppell – Engineering Department, addressed questions from the Commission about the traffic patterns. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: After much discussion, Chairman Haas made a motion to hold Case No S-1255-C, The Learning Experience, under advisement and continue to the February 16, 2012, meeting. The Commission took this action so a representative of The Learning Experience can attend the February meeting and explain how the parking system works, expand upon the drop-off and pick-up procedure, defend a perceived parking shortage and offer any other information the applicant feels is pertinent to this case. Commissioner Sangerhausen seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. *BREAK FROM 9:37 P.M. TO 9:47 P.M. 10. CONTINUED: Consider approval of the First Baptist Church of Coppell, Lot 1, Block A, Site Plan Amendment, to allow Revised Elevations, the addition of a Covered Drop-off Area, Trellis Structures and modifications to the landscaping and parking on 5.161 acres of property located at 590 South Denton Tap Road, at the request of Tim Willis, HH Architects. STAFF REP.: Gary Sieb Presentation: Planning Director, Gary Sieb mentioned that this case was continued from the January 15th meeting. On January 5th, a committee consisting of Planning Director, Gary Sieb, Commissioners Frnka and Goodale and the applicant, met to discuss a different building material to replace the metal panels. A letter was sent from the applicant requesting to hold and continue their case; therefore, Mr. Sieb ask that this item be continued to February 16, 2012. ITEM # ITEM DESCRIPTION MIN011912 Page 7 of 11 Action: Chairman Haas made a motion to continue and hold this First Baptist Church of Coppell, Lot 1, Block A, Site Plan Amendment, under advisement at the applicant’s request to the February 16, 2012, meeting. Vice Chairman Frnka seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 11. PUBLIC HEARING: Consider approval of Case No. S-1256-R/O, Signature Living at Denton Creek, a zoning change request from R (Retail) & O (Office) to S-1256-R/O (Special Use Permit- Retail/Office), to allow a 57,708-square-foot (74 units, 79 beds) assisted living and memory care facility on 5.3 acres of property located along the north side of East Sandy Lake Road, east of Riverview Drive, at the request of Signature Senior Living, LLC, being represented by Steven Homeyer, Homeyer Engineering, Inc. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and a color board. He mentioned nine notices were mailed to property owners within 200 feet of this request, one was received in favor; none in opposition. A telephone call was received from a resident that lives on Trinity Court with concerns that were read into the record. He stated that staff is recommending approval subject to conditions, which he read into the record. Mike Garza, City of Coppell – Engineering Department, addressed concerns from the Commission about the flood plain. Steven Homeyer, Homeyer Engineering, Inc, 206 Elm Street Ste. 105, Lewisville, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Steven Vick, CEO for Signature Senior Living, LLC, addressed questions from the Commission about the type of care given at the facility. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve Case No. S-1256-R/O, Signature Living at Denton Creek, a zoning change request from R (Retail) & O (Office) to S-1256-R/O (Special Use Permit-Retail/Office), subject to the following conditions: 1. The dumpster enclosure, monument sign and decorative fence details shall be included on the 2nd sheet of the elevations. 2. Revise the Landscape Plan to include Cedar Elms as the dominant street tree along E Sandy Lake. 3. Consider using a different species of overstory tree in place of the 13 Red Maples proposed. ITEM # ITEM DESCRIPTION   MIN011912  Page 8 of 11  4. There will be additional comments during detailed Engineering Plan review. Commissioner Kittrell seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 12. Consider approval of the Signature Living at Denton Creek, Lot 1 & 2, Block A, Minor Plat, to establish a building site with required easements and fire lanes to allow a 57,708- square-foot assisted living and memory care facility on Lot 1, Block A (5.3 acres of property) with the remainder of vacant land being platted as Lot 2, Block A (6.1 acres of property) located along the north side of East Sandy Lake Road, east of Riverview Drive, at the request of Signature Senior Living, LLC, being represented by Steven Homeyer, Homeyer Engineering, Inc. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to one condition, which he read into the record. Steven Homeyer, Homeyer Engineering, Inc, 206 Elm Street Ste. 105, Lewisville, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Action: Commissioner Kittrell made a motion to approve the Signature Living at Denton Creek, Lot 1 & 2, Block A, Minor Plat, subject to the following condition: 1. There will be additional comments during detailed Engineering Plan review. Vice Chairman Frnka seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 13. PUBLIC HEARING: Consider approval of Case No. PD-214R5-C, Arbor Manors Retail, a zoning change request from PD-214R2-C (Planned Development-214 Revision 2-Commercial) to PD- 214R5-C (Planned Development-214 Revision 5-Commercial) to attach a Detail Plan to allow the development of an 11,000-square-foot retail building to contain retail and office uses including two restaurants, one of which will have drive-thru service on 1.5 acres of property located at 143 South Denton Tap Road, approximately 145 feet north of West Braewood Drive, at the request of Hermansen Land Development, Inc. being represented by Randi Rivera, G & A Consultants. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations, color board and color renderings. He mentioned 21 notices were mailed to property owners within 200 feet of this request, one returned in favor (with dumpster relocated), and 11 returned in opposition (multiple responses in favor and in opposition came from outside the notification ITEM # ITEM DESCRIPTION MIN011912 Page 9 of 11 area). He stated that staff is recommending approval only if certain conditions are met, which he read into the record. Kirk Hermansen, Hermansen Land Development, 5944 Luther Lane, Ste. 725, Dallas, Texas, and Tye Williams, Bigg Capital Holdings/dba Smashburger, 6865 N. Dallas Pkwy., Ste 200, Plano, Texas, were present to represent this case, made their presentations before the Commission, addressed questions and stated agreement with staff’s recommendations with exception to the requested signage. Lance Rose, NCA Partners Architecture, 5646 Milton Street, Ste. 610, Dallas, Texas, address questions about the signage, landscaping, sidewalks and paving. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: Lance Ouellette, Representative for the Property Owners, 1990 Lake Point Drive, Lewisville, Texas, spoke in favor. Sam Finger, 156 Peachtree Drive, Coppell Texas, spoke in opposition. Ramana Atluri, 160 Peachtree Drive, Coppell, Texas, spoke in opposition. Moresh Damle, 152 Peachtree Drive, Coppell, Texas, spoke in opposition. Gopal Raghavan, 143 W. Braewood Drive, Coppell, Texas, spoke in opposition. Sudhakar Perah, 145 Peachtree Drive, Coppell, Texas, spoke in opposition. Neighborhood concerns were read into the record. Chairman Haas closed the public hearing. Mike Garza, City of Coppell – Engineering Department, addressed concerns from the Commission about the driveway cut on Denton Tap and traffic on Braewood. Action: After much discussion, Commissioner Sangerhausen made a motion to approve Case No. PD- 214R5-C, Arbor Manors Retail, a zoning change request from PD-214R2-C (Planned Development-214 Revision 2-Commercial) to PD-214R5-C (Planned Development-214 Revision 5-Commercial), subject to the following conditions as revised by the Commission: 1. Revise PD conditions notes as follows: a. A sit down restaurant with 300 square foot patio area (Smashburger) and a sit down restaurant with drive thru (Einstein Bros. Bagels) are permitted. b. 560 square feet of landscaping shown on the northwest corner is being attributed toward nonvehicular landscape area requirement. c. The triangular landscape areas at the end of each parking space are being attributed toward the nonvehicular landscape area requirement. d. An 83-square-foot deficiency to the nonvehicular landscape area requirements shall be permitted. ITEM # ITEM DESCRIPTION   MIN011912  Page 10 of 11  e. A maximum 15-square-foot blade sign shall be allowed for each tenant. This shall be in addition to the total sign areas allowed (one square foot per lineal foot frontage on a dedicated street). f. A maximum 40% logo shall be allowed for each tenant. This shall be calculated as a part of the total allowable signage for each tenant. g. The loading zone shall be allowed within the parking area as depicted on the west side of the site. h. Deliveries shall only occur between the hours of 7:00 a.m. and 11:00 a.m. 2. Remove all other conditions under “Development Standards” within the PD Conditions list including all other sign variance requests. 3. Relocate the dumpster enclosure to the north side of the proposed structure and adjust parking and landscaping accordingly. 4. Reorient the drive thru order board to the south side of the structure and ensure the speaker box is facing to the south. 5. Include parking lot lighting on the site plan. Ensure compliance with the glare and lighting standards of the Zoning Ordinance. 6. There will be additional comments during detailed Engineering Plan review. The Commission also advised that a neighborhood meeting be scheduled and held, so other neighborhood concerns could be addressed prior to the City Council meeting. Commissioner Pritzlaff seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 14. PUBLIC HEARING: Consider approval of the Arbor Manors Addition, Lot 4R2R, Block A, Replat, being a replat of Lot 4R2, Block A of the Arbor Manors Addition, to relocate the existing fire lane and mutual access easement and to establish easements to allow the development of an 11,000-square-foot retail building on 1.5 acres of property located at 143 South Denton Tap Road, approximately 145 feet north of West Braewood Drive, at the request of Hermansen Land Development, Inc., being represented by Randi Rivera, G&A Consultants. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions, which he read into the record. Kirk Hermansen, Hermansen Land Development, 5944 Luther Lane, Ste. 725, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing.