BM 2012-02-09 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
February 9, 201.2
The William T. Cozby Public Library Board met in regular session on Thursday, February 9, 2012 in the
board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Vice -Chair Wednesday Foster at 7:03
p.m. Other board members present were John Boyd, Stephen Charters, Thomas Dwyer, Saul
Friedman, Janet Koester, David Smith and Karla Tabor. Youth Advisors Shashwat Chaturvedi
and Sai Panguluri were also present. Staff in attendance were Library Director Vicki Chiavetta,
Assistant Director Jane Darling and Senior Administrative Technician Kim McGrath.
2. APPROVAL OF MINUTES FROM THE January 12, 201.2 BOARD MEETING: Saul
Friedman moved to approve the minutes of January 12, 2012. Karla Tabor seconded the motion.
All were in favor. Minutes were approved.
3. CITIZEN'S APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
a. Workload Indicators: Vicki discussed the revised Statistics Report which was
reformatted to make it easier to read and use the information provided. Overall, statistics
were up for January. Circulation, WiFi, & the mobile catalog continued to rise. The
library is weeding in order to keep the collection from being overcrowded and to make
room for future furniture additions. Vicki brought up the possibility of acquiring an app
for the library in the future.
b. Programs: The Hunger Games books for the teen read program Between the Lines are
almost gone. A promotional video for this was filmed during a TIG meeting. Vicki
discussed the "Transformational Stories" that have been collected so far and the positive
impact they could have for the library.
5. STRATEGIC PLAN UPDATE: Vicki discussed rewriting the mission statement and putting
together a committee to update the current plan. This would involve a total of 8 to 10 meetings
over an unspecified period of time. The library will also look into the idea of hiring a consultant.
6. FY 11/12 LIBRARY BOARD GOALS AND OBJECTIVES: Discussion ensued about the
proposed goals for this year. A recommendation was made to remove the proposed goal regarding
the 501 3(c) Foundation. David Smith moved to approve the following goals for FY 11/12. Saul
Friedman seconded the motion. The motion was approved. Board members will develop
objectives to achieve the goals at the March meeting.
a. Support the advertisement and promotion of potential library expansion throughout the
community
b. Promote the library by active participation in library programs and various community
events
c. Participate in and help implement the library strategic plan
YOUTH ADVISOR'S REPORT: Shashwat Chaturvedi and Sai Panguluri contacted teachers
and the librarian at the high school about advertising library programs. Karla Tabor said she had
emailed Ms. Redding and that all announcements have to be submitted by the faculty. Lex Anne
Seifert, the librarian at the high school, has agreed to do this for the Coppell Library. Jane is
scheduled to meet with her to discuss this. Shashwat Chaturvedi asked about the drop in internet
usage. This appears to be due to the fact that more people are bringing in laptops rather than using
the library's computers. WiFi usage is increasing. Vicki gave a brief report on the collaboration
with the school district regarding anti -bullying.
8. 5013 (c) FOUNDATION: Saul Friedman suggested getting paperwork and a time table together
over what's been done so far. David Smith offered to review the existing Foundation paperwork:
Vicki suggested the Board consider starting a Friend's Group. Vicki will send the Board some
information on the differences between a Foundation and a Friend's Group for the Board to
review.
9. PRESENTATION BY STEVE CHARTERS: Steve Charters talked about the advocacy
program he completed and how it can help the library in achievement of goals. Discussion
followed.
10. ADJOURNMENT: Meeting was adjourned at 8:01 p.m.
atricia Nick , Chairman
Kim McGrath, Sr. Administrative Technician