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BM 2012-02-16 PZ MIN021612 Page 1 of 9 MINUTES OF FEBRUARY 16, 2012 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m. adjourned and reconvened as The Capital Improvements Advisory Committee, on February 16, 2012, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas – Chairman Gregory Frnka – Vice Chairman (arrived late) Aaron Duncan Anna Kittrell Charles Sangerhausen Craig Pritzlaff Justin Goodale MEETING TIME AND PLACE: Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; Director of Engineering & Public Works, Ken Griffin, Civil Engineer, George Marshall; Graduate Engineer, Mike Garza; Economic Development Coordinator, Mindi Hurley and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for January 19, 2012. Commissioner Kittrell made a motion to approve the minutes for January 19, 2012, as written. Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 4. CONTINUED (Held under advisement): Consider approval of the First Baptist Church of Coppell, Lot 1, Block A, Site Plan Amendment, to allow Revised Elevations, the addition of a Covered Drop-off Area, Trellis Structures and modifications to the landscaping and parking on 5.161 acres of property located at 590 South Denton Tap Road, at the request of Tom Willis, HH Architects. STAFF REP.: Gary Sieb ITEM # ITEM DESCRIPTION MIN021612 Page 2 of 9 Presentation: Planning Director, Gary Sieb first presented this case at the December 19, 2011, Commission meeting with exhibits and elevations and case history. He mentioned that a letter was received from the applicant on February 2nd requesting a continuance of their case to the next Commission meeting; therefore, Mr. Sieb asked that this item be continued to the March 22, 2012, meeting. Action: Chairman Haas made a motion to continue and hold this First Baptist Church of Coppell, Lot 1, Block A, Site Plan Amendment, under advisement to the March 22, 2012, meeting. Commissioner Duncan seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 5. CONTINUED PUBLIC HEARING: Consider approval of Case No. S-1255-C, The Learning Experience, a zoning change request from C (Commercial) to S-1255-C (Special Use Permit-1255-Commercial), to permit an approximate 11,000-square-foot day care to be located within the existing two- story building, removal of a portion of the parking lot to accommodate the addition of a 5,150-square-foot outdoor play area with a rubber surface to be located at 123 East Sandy Lake Road, approximately 600 feet east of Denton Tap Road, at the request of 3B Developers, Inc, being represented by Bob Anderson, Plan Solution Architects. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this continued case to the Commission with exhibits. This item was continued from the January 19th Commission meeting due to the absence of the representative from The Learning Experience to address the traffic, the staggered drop-off and pick-up concerns from staff. He mentioned that 18 notices were mailed to property owners within 200 feet of this request. None were returned in favor or in opposition. He stated that staff is recommending a simple majority vote of approval subject to conditions, which he read into the record. Debra Oburn, The Learning Experience, CEO, 2701 SW 4th Street, Boynton Beach, Florida, was present to represent this case, to address staff’s and Commission’s concerns with the traffic flow in and out the facility on Sandy Lake Road and the staggered drop-off and pick-up times. She stated agreement with staff’s recommendations. Mike Garza, City of Coppell/Engineering, Coppell, Texas, addressed the Commission’s concerns with the circulation of traffic flow in and out of the facility area, parking and median cuts on Sandy lake Road. Bob Buell, 3B Developers LLC, 17175 Proton Road, Dallas, Texas, made comments against obtaining an SUP for two years for staff’s evaluation of the traffic and parking safety issues. Chairman Haas read into the record Vice Chairman Frnka’s arrival at 6:47 p.m. ITEM # ITEM DESCRIPTION MIN021612 Page 3 of 9 Continued Public Hearing: Chairman Haas continued the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: After much discussion, Commissioner Goodale made a motion to approve Case No. S-1255-C, The Learning Experience, a zoning change request from C (Commercial) to S-1255-C (Special Use Permit-1255-Commercial), subject to the following revised conditions: 1. Agreement regarding how the traffic drop-off system works to insure no parking/circulation problems. 2. Show location of existing trash enclosure (dashed line will suffice). 3. Insure brick used on proposed trash enclosure matches brick on main building (state on Sheet A-2). 4. Dimension overall size of monument sign on Sheet A-2. 5. Need as-builts from engineer prior to CO. 6. Note: Planning Commission meeting is 1-19, not 1-9 on Sheet A-1. 7. Obtain the services of an off-duty police officer to direct large amount of heavy traffic if needed. Commissioner Duncan seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of Case No. PD-253-H, Old Town Water Tank/Office Addition, Lots 1 & 2, Block A, a zoning change request from H (Historic) to PD-253-H (Planned Development-253-Historic) to establish a Detail Site Plan, to allow for the reuse of the existing structures for office uses and to retain the existing empty water tank on 0.514 acres of property located at 616/618 South Coppell Road, at the request of The Edinburg Group/dba Amcat, being represented by Allan Palmer. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits and elevations. He mentioned that 13 notices were mailed to property owners within 200 feet of this request. None were returned in favor or in opposition He stated that staff is recommending approval subject to conditions, which he read into the record. Allen Palmer, The Edinburgh Group dba Amcat, 979 Bethel School Road, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. ITEM # ITEM DESCRIPTION MIN021612 Page 4 of 9 Action: Commissioner Sangerhausen made a motion to approve Case No. PD-253-H, Old Town Water Tank/Office Addition, Lots 1 & 2, Block A, a zoning change request from H (Historic) to PD-253-H (Planned Development-253-Historic), subject to the following conditions: 1. Add a Planned Development Condition note to the Site/Landscape Plan stating the deficiencies to the perimeter, interior and non-vehicular landscaping area and tree requirements. 2. The wood door is proposed to have glass in the center. Revise the elevations and rendering accordingly. Vice Chairman Frnka seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 7. Consider approval of the Old Town Water Tank/Office Addition, Lots 1 & 2, Block A, Minor Plat, to subdivide the property to establish a building site and necessary easements to allow for the reuse of the existing structures and a separate lot for retaining the existing empty water tank on 0.514 acres of property located at 616/618 South Coppell Road, at the request of the City of Coppell, being represented by Mindi Hurley. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with no conditions. Mindi Hurley, City of Coppell/Economic Development Coordinator, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Action: Commissioner Kittrell made a motion to approve the Old Town Water Tank/Office Addition, Lots 1 & 2, Block A, Minor Plat, with no conditions. Commissioner Duncan seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of Case No. PD-95R-SF-9, Shadow Ridge Estates I, Lot 10, Block A, a zoning change request from PD-95-SF-9 (Planned Development-95-Single Family-9) to PD-95R-SF-9 (Planned Development-95 Revised-Single Family-9), to allow for a 767.5- square-foot garage expansion which encroaches into the required rear yard on 0.33 acres of property located at 202 Southern Belle Drive, at the request of Jordon Musser. STAFF REP.: Gary Sieb Presentation: Planning Director, Gary Sieb introduced this case to the Commission with exhibits and elevations. He stated that staff is recommending approval subject to conditions, which he read into the record. He mentioned that 24 notices were mailed to property owners within 200 feet of this request; four responses were returned in favor and five responses returned in opposition. ITEM # ITEM DESCRIPTION MIN021612 Page 5 of 9 He mentioned that because of 21% opposition, this case would need a ¾ vote of City Council for approval. Jordon Musser, 202 Southern Belle Drive, Coppell, Texas, was present to represent this case, to address questions and he stated agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve Case No. PD-95R-SF-9, Shadow Ridge Estates I, Lot 10, Block A, a zoning change request from PD-95-SF-9 (Planned Development-95-Single Family-9) to PD-95R-SF-9 (Planned Development-95 Revised-Single Family-9), subject to the following conditions: 1. Need a letter from ONCOR allowing concrete paving over their easement. 2. A note being added to the SITE PLAN stating this addition is for the sole purpose of adding a garage structure in a residential neighborhood for occupant use only. Commissioner Goodale seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 9. PUBLIC HEARING: Consider approval of Case No. PD-199R6-HC, Zimmer, a zoning change request from PD-199R5-HC-S-1211R2 (Planned Development-199 Revision 5-Highway Commercial- Special Use Permit-1211 Revision 2) to PD-199R6-HC (Planned Development-199 Revision 6-Highway Commercial), to revise the Detail Site Plan to allow a sign with a logo which exceeds 20% of the area of the sign on 1.4 acres of property located at the southwest corner of S.H. 121 and MacArthur Blvd. (697 E. Highway 121), at the request of Cary Moon of Zimmer. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond introduced this case to the Commission with exhibits. She stated that staff is recommending denial because the sign does not comply with the City of Coppell Sign Ordinance. Cary Moon, Zimmer, 697 East SH 121, Coppell, Texas, was present to represent this case, to address questions and stated he was not in agreement with staff’s recommendation for denial. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. ITEM # ITEM DESCRIPTION MIN021612 Page 6 of 9 Action: Commissioner Goodale made a motion to deny Case No. PD-199R6-HC, Zimmer. Commissioner Pritzlaff seconded; motion carried (4-3), with Commissioners Goodale, Pritzlaff, Frnka, and Haas voting in favor. Commissioners Sangerhausen, Duncan and Kittrell voted in opposition to denial. 10. PUBLIC HEARING: Consider approval of a text amendment to add Article 18A, Residential Urban Neighborhood District (RBN), to the Zoning Ordinance (Section 12-18A of the Code of Ordinances). Presentation: Assistant Director of Planning, Marcie Diamond introduced this item to the Commission with exhibits. She stated that staff is recommending approval. (with revisions from the Commission) Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Chairman Haas made a motion to approve this text amendment which establishes Article 18A, Residential Urban Neighborhood District (RBN), to the Zoning Ordinance, with comments as noted. Commissioner Kittrell seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 11. Update on Council action for planning agenda items on February 14, 2012: A. Case No. PD-246R-SF-12, Carter Addition PH III, a zoning change from SF-12 & A to PD-246R-SF-12 , to attach a Detail Site Plan to permit 22 single-family lots and one common area lot on 20.28 acres of property located on the south side of Carter Drive, approximately 925 feet west of Moore Road. B. Carter Addition PH III, Revised Replat, being a replat of the Carter Addition Phase III, to re-subdivide the existing 24 single-family lots and two common area lots into 22 single-family lots and one common area lot on 20.28 acres of property located on the south side of Carter Drive, approximately 925 feet west of Moore Road. C. Case No. PD-251R-SF-12, Rosebriar Estates, a zoning change from SF-12 to PD- 251R-SF-12, to allow the development of six (6) single-family lots, with a minimum lot size of 12,000 square feet and three (3) common area lots on 2.8 acres of property located south of East Sandy Lake Road between Dobecka Drive and Castlebury Court. D. Rosebriar Estates, Preliminary Plat, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of East Sandy Lake Road between Dobecka Drive and Castlebury Court. ITEM # ITEM DESCRIPTION MIN021612 Page 7 of 9 E. Case No. S-1256-R/O, Signature Living at Denton Creek, a zoning change from R & O to S-1256-R/O, to allow a 57,708-square-foot (74 units, 79 beds) assisted living and memory care facility on 5.3 acres of property located along the north side of East Sandy Lake Road, east of Riverview Drive. F. Signature Living at Denton Creek, Lots 1 & 2, Block A, Minor Plat, to establish a building site with required easements and fire lanes to allow a 57,708-square-foot assisted living and memory care facility on Lot 1, Block A (5.3 acres of property) with the remainder of vacant land being platted as Lot 2, Block A (6.1 acres of property) located along the north side of East Sandy Lake Road, east of Riverview Drive. G. Case No. PD-214R5-C, Arbor Manors Retail, a zoning change from PD-214R2-C (Planned Development-214 Revision 2-Commercial) to PD-214R5-C (Planned Development-214 Revision 5-Commercial) to attach a Detail Plan to allow the development of an approximate 11,000-square-foot retail building to contain retail and office uses including two restaurants, one of which will have drive-thru service on property located at 143 South Denton Tap Road. H. Arbor Manors Addition, Lot 4R2R, Block A, Replat, being a replat of Lot 4R2, Block A of the Arbor Manors Addition, to relocate the existing fire lane and mutual access easement and to establish easements to allow the development of an 11,000-square-foot retail building on 1.5 acres of property located at 143 South Denton Tap Road. I. An Ordinance for Case No. S-1233R-LI, AT&T, a zoning change from LI to S- 1233R-LI, to allow nine (9) flush-mounted panel telecommunication antennae to be mounted on an existing water tower and an equipment cabinet within the base of the water tower located at 510 Southwestern Boulevard. During the Pre-Session, Planning Director, Gary Sieb advised the Commission of Council’s actions on February 14, 2012 and stated that Council approved items C-F, I and granted final plat approval authority to the Commission for Rosebriar Estates. Items A and G were postponed to the February 28th City Council meeting. Items B and H were denied and will be reconsidered at the February 28th City Council meeting. 12. Director’s Comments. Planning Director, Gary Sieb mentioned that the Workshop Session with the Planning Commission, the City Council and the Economic Development Committee is tentatively scheduled for April 4, 2012. He also reminded the Commissioners that the March Commission meeting will be March 22nd, because of Spring Break. ADJOURNMENT With nothing further to discuss, the Planning & Zoning Commission meeting adjourned at approximately 9:00 p.m. Chairman Haas recused himself from the Capital Improvements Advisory Committee meeting, due to conflict of interest and turned the meeting over to Vice Chairman Frnka. ITEM # ITEM DESCRIPTION MIN021612 Page 8 of 9 Work Session: Capital Improvements Advisory Committee (Open to the Public) 1. Call to order. Vice Chairman Frnka called the meeting to order. 2. Discussion concerning a recommendation to City Council on the Land Use Assumptions; Water and Waste Water Capital Improvement Plans; Roadway Capital Improvement Plan; the associated Impact Fee and the proposed Water and Waste Water Impact Fees. STAFF REP.: George Marshall Director of Planning, Gary Sieb introduced Civil Engineer, George Marshall from City of Coppell/Engineering Department. Mr. Marshall then made his presentation to the Commission with exhibits on Land Use Assumptions; Water and Waste Water Capital Improvement Plans; Roadway Capital Improvement Plan; the associated Impact Fee and the proposed Water and Waste Water Impact Fees. He addressed questions from staff and the Commission. Jessica Brown, Freese & Nichols, Inc., (Consultants), 4055 International Plaza, Suite 200, Fort Worth, Texas, addressed questions from the Commission. Regular Session: Capital Improvements Advisory Committee (Open to the Public) 3. Consider approval of making a recommendation to City Council concerning the Roadway Capital Improvement Plan and the associated Impact Fee. STAFF REP.: George Marshall After much discussion, Commissioner Sangerhausen made a motion to recommend approval to City Council concerning the Roadway Capital Improvement Plan and to maintain the Roadway Impact fees assessed at the currently collected $150 per service unit. Commissioner Kittrell seconded; motion carried (5-1), with Commissioners Goodale, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. Commissioner Pritzlaff voted in opposition. 4. Consider approval of making a recommendation to City Council concerning Land Use Assumptions, Water and Waste Water Capital Improvement Plans and the proposed Water and Waste Water Impact Fees. STAFF REP.: George Marshall Ken Griffin, City of Coppell/Director of Engineering & Public Works, Coppell, Texas, addressed questions from the Commission’s concerns about General Bonds, Revenue Bonds usage for city projects, drought periods, LRT and city project construction costs. Commissioner Goodale made a motion to recommend approval to City Council concerning the Land Use Assumptions, Water and Waste Water Capital Improvement Plans and the proposed Water and Waste Water Impact Fees assessed at the currently collected $900 per service unit. Commissioner Sangerhausen seconded; motion carried (5-1), with Commissioners Goodale, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. Commissioner Pritzlaff voted in opposition. ADJOURNMENT - Capital Improvements Advisory Committee