BM 2012-03-08 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
March S, 2012
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
March 8, 2012 in the board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Patricia Nicks at 7:03
p.m. Other board members present were Thomas Dwyer, Wednesday Foster, Saul Friedman,
Stephen Charters, Karla Tabor, David Smith, Janet Koester and John Boyd. Youth Advisors
Shashwat Chaturvedi and Sai Panguluri were also present. Staff in attendance were Library
Director, Vicki Chiavetta, Assistant Director, Jane Darling and Administrative Technician, Kim
McGrath.
2. APPROVAL OF MINUTES FROM THE FEBRUARY 9tb, 2012 REGULAR
BOARD MEETING: Thomas Dwyer moved to approve the minutes and Stephen Charters
seconded the motion. All were in favor and the minutes were approved.
3. CITIZENS' APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
• Workload Indicators: In February, circulation increased 27% but last year's bad
weather must be taken into account as that resulted in the library being closed for 2
days. However, February was still a busy month. WiFi use increased 25% over
January and Internet usage was up as well. Tumblebooks, which was not affected by
last year's bad weather, saw a huge increase.
• Programs: The Hunger Games events have gotten off to a great start with 33 teens
attending opening ceremonies on March 2. A Hunger Games promotional video made
by the library has been very successful.
• National Library Week: The week of April 8 — 14 is National Library Week. The
library is preparing a resolution for the April 10th City Council Agenda.
5. STRATEGIC PLAN UPDATE: Vicki and Jane are in the process of gathering more
details on the library expansion. Vicki has requested estimates for hiring a consultant. Patricia
Nicks suggested contacting the graduate programs at UNT or UTD to see if they would be
interested in participating in the consulting process as part of their program. There are three
board members interested in serving on a committee to update the current plan and the library
would like to get patron involvement as well. Vicki suggested changing the current plan to a 3 -
year one due to rapidly changing technology.
G. FY 11/12 LIBRARY BOARD GOALS AND OBJECTIVES: David Smith asked
about having a petition supporting library expansion for residents to sign at events in which the
library is represented. Vicki will be meeting with the architect of the original feasibility study to
discuss options for an expansion project. Saul Friedman suggested corning up with a slogan for
the library. Patricia Nicks suggested that goals and objectives be kept as a recurring agenda item,
and to have specific objectives as well as having a broad agenda on how to achieve goals. The
Board will continue to report to the Council on the progress of the goals. Stephen Charters
reiterated a main point of the advocacy plan: educating people on the transformational nature of
the library. Wednesday Foster suggested that Board members try to attend some of the programs
held at the library. Patricia Nicks suggested that a program calendar be added to the Director's
Report.
Vicki reported that the library will have a booth at Earthfest on April 28. Patricia Nicks will call
the City to see about having a library board booth to promote the library as a "recycling center".
7. YOUTH ADVISOR'S REPORT: Shashwat Chaturvedi reported that an ad for the
Hunger Games program was included in the announcements at the high school. A flyer will be
put up in the school library per Sai Panguluri. Other items of interest expressed by the Youth
Advisors were a Facebook page for the library and a mobile App. The library is working on a
Facebook page and a budget request has been put in for next year for an App for the library per
Vicki.
8. 501 (c) 3 FOUNDATION - REPORTS: David Smith suggested setting up a new
foundation board and resubmitting the paperwork and filing fee. Patricia Nicks asked to have a
speaker come to a Board meeting and talk about the pros and cons of a Friend's Group vs. a
Foundation.
9. ADJOURNMENT: Chair, Patricia Nicks adjourned the meeting at 8:20 p.m.
Patricia Nicks, Library Board Chair
Kim McGrath, Sr. Administrative Technician
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