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BM 2012-04-19 PZMIN041912 Page 1 of 8 MINUTES OF APRIL 19, 2012 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on April 19, 2012, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas – Chairman Gregory Frnka – Vice Chairman (arrived at 6:46 p.m.) Aaron Duncan Anna Kittrell Craig Pritzlaff Charles Sangerhausen Justin Goodale Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond; City Planner, Matt Steer; Graduate Engineer, Mike Garza; Economic Development Coordinator, Mindi Hurley; Director of Parks & Recreation, Brad Reid and Secretary, Juanita A. Miles. The purpose of the meeting was to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for March 22, 2012. Commissioner Duncan made a motion to approve the minutes for March 22, 2012, as written. Commissioner Kittrell seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 4. CONTINUED (Held Under Advisement): Consider approval of the First Baptist Church of Coppell, Lot 1, Block A, SPA, to allow a 740-square-foot building expansion, revised elevations, the addition of a covered drop-off area, trellis structures and modifications to the landscaping and parking on 5.161 acres of property located at 590 S. Denton Tap Road, at the request of Tom Willis, HH Architects. STAFF REP.: Gary Sieb ITEM # ITEM DESCRIPTION MIN041912 Page 2 of 8 Presentation: Planning Director, Gary Sieb introduced this continued case from the March 22nd meeting to the Commission with exhibits and color board. The applicant met with a subcommittee of the Commission at the December meeting and he stated that staff is recommending approval subject to the amended building materials for the façade. Tom Willis, HH Architects, 5910 N. Central Expwy., Ste. 1200, Dallas, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendation. He addressed Commission’s concerns about the trellis structures and noted that the trellis structures may be removed. Action: Commissioner Sangerhausen made a motion to approve First Baptist Church of Coppell, Lot 1, Block A, SPA, to allow a 740-square-foot building expansion, revised elevations, the addition of a covered drop-off area and modifications to the landscaping and parking on 5.161 acres of property located at 590 S. Denton Tap Road subject to the amended change of the building material from black corrugated metal to a tan EIFS material. Commissioner Goodale seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 5. Consider approval of Rosebriar Estates, Final Plat, to allow the subdivision of 2.8 acres of property into six (6) single-family lots and three (3) common area lots on property located south of East Sandy Lake Road between Dobecka Drive and Castlebury Court, at the request of Brad Meyer, Contrast Development. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond introduced this case to the Commission mentioning on February 14th, City Council approved the Planned Development, the Preliminary Plat and granted the P&Z Commission authority to approve this final plat. She stated that staff is recommending approval with no outstanding conditions. Action: Commissioner Kittrell made a motion to approve the Rosebriar Estates, Final Plat, Chairman Haas seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. Chairman Haas read into the record Vice Chairman Frnka’s arrival at 6:46 p.m. 6. PUBLIC HEARING: Consider approval of Case No. PD-254-SF, Ridgecrest Estates, a zoning change request from SF-12 (Single Family-12) to PD-254-SF (Planned Development-254-Single Family), to establish a Detail Site Plan to allow 26 single-family lots and two common area lots on (7) seven acres of property located at the northeast corner of East Sandy Lake Road and Lodge Road, at the request of Matt Alexander, Dowdey, Anderson & Associates, Inc. STAFF REP.: Marcie Diamond ITEM # ITEM DESCRIPTION MIN041912 Page 3 of 8 Presentation: Assistant Planning Director, Marcie Diamond introduced this case to the Commission with exhibits and elevations. She mentioned 31 notices were mailed to property owners within 200 feet of this request; one returned in favor outside of the 200-foot area; 11 returned in opposition and three were undecided. She mentioned that because of over 20% opposition, this case would need a ¾ vote of City Council for approval. She stated that staff is recommending approval subject to conditions which she read into the record. Matthew Alexander, Dowdey, Anderson & Associates, Inc., 5225 Village Creek Drive, Plano Texas, was present to represent this case with a presentation, to address questions and stated he was in agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: In favor: Ron Forest, 140 Park Valley Court, Coppell, Texas In Opposition: Rory Carrick, 123 Lodge Road, Coppell, Texas Bob Hawman, 100 Cedar Crest Court, Coppell, Texas Jim O’Brien, 127 Beaver Run, Coppell, Texas John Stephens, 132 Park Valley Court, Coppell, Texas Janet Hill, 135 Park Valley Court, Coppell, Texas Chairman Haas closed the public hearing. Mike Garza, Engineering Dept., 255 Parkway Blvd, Coppell, Texas, addressed concerns related to potential increased traffic flow, detention, sidewalks in the ROW and parking. Action: After much discussion, Commissioner Duncan made a motion to approve Case No. PD-254- SF, Ridgecrest Estates, a zoning change request from SF-12 (Single Family-12) to PD-254-SF (Planned Development-254-Single Family), subject to staff conditions (1-6) with additional conditions (7-9): 1. Add a PD Condition defining the maintenance responsibility of the existing and proposed wood fences. 2. Revise the proposed sidewalk along Sandy Lake Road to be five feet wide, and locate it one foot off the right-way line on all plans. 3. Realign the proposed sidewalk along Lodge Road to align with the sidewalk existing to the north. 4. Relocate the street name change symbol to between Lots 7 and 8. 5. Remove the utility lines from the Detail Site Plan, but retain the proposed easements. 6. Revise Lodge Street to Lodge Road on all exhibits. 7. The facades of the homes constructed on the lots adjacent to and visible from the north property line, Lodge Road and Sandy Lake Road, shall be a minimum 95% masonry. ITEM # ITEM DESCRIPTION MIN041912 Page 4 of 8 8. A minimum of two (2) trees are required in the rear yards of the lots abutting the north property line, on Lodge Road and on Sandy Lake Road in addition to the proposed front yard trees specified in the PD conditions. There shall be a minimum of 12 caliper inches which may include existing and/or proposed trees. 9. No parking is allowed on the west side of Deerfield Court directly abutting the common area Lot 2X. Commissioner Sangerhausen seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of Case No. PD-250R2-H, Old Town Addition (Main Street), Lot 2R, Block E, a zoning change request from PD-250-H (Planned Development-250-Historic), to PD-250R2-H (Planned Development-250 Revision 2-Historic) to establish a Detail Site Plan on Lot 2R, Block E for a pavilion, fountain, play area and public restroom/ storage building on 1.53 acres of property located south of Houston Street and north of Travis Street between West Main and East Main Streets, at the request of Brad Reid, City of Coppell, being represented by Bill Peck, William Peck & Associates Architects. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and color/black & white renderings. He mentioned one notice mailed to the property owner (City of Coppell), was placed in the case file for the record. He stated that staff is recommending approval subject to conditions which he read into the record. Bill Peck, William Peck & Associates, Inc., 105 West Main Street, Lewisville, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Brad Reid, Director of Parks & Recreation, 816 S. Coppell Road, Coppell, Texas, addressed questions concerning water fountain operating hours. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke: Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve Case No. PD-250R2-H, Old Town Addition (Main Street), Lot 2R, Block E, a zoning change request from PD-250-H (Planned Development-250-Historic), to PD-250R2-H (Planned Development-250 Revision 2-Historic), subject to the following conditions: 1. Incorporate the redesigned restroom/storage facility on the elevation sheet and label proposed colors and materials. 2. Add a Cedar Elm to the proposed tree well on the northeastern corner of the site and incorporate in plant table. ITEM # ITEM DESCRIPTION MIN041912 Page 5 of 8 3. Remove the incorrect landscape calculations (A. & B.) from the plan. These are not needed as virtually all of the site would be considered landscape area. 4. Specify detail of the surface material for the playground area and interactive water feature. 5. Include detail of the benches and street lamps. 6. Show the location of the trash receptacles and note that they shall match or compliment the design of the black powder coating of the light poles and the benches. 7. There may be additional comments during detailed Engineering Plan review. Vice Chairman Frnka seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of Case No. PD-250R3-H, Old Town Addition (Main Street) Entry Feature, Lot 1RX, Block B, a zoning change request from PD-250-H (Planned Development-250-Historic) to PD-250R3-H (Planned Development-250 Revision 3- Historic), to establish a Detail Site Plan for an Entry Feature on 0.022 acres of property located at the southeast corner of Bethel Road and Main Street, at the request of Main Street Coppell, LTD being represented by Greg Yancey. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and color board. He mentioned eight notices were mailed to property owners within 200 feet of this request; none returned in favor or in opposition. He stated staff is recommending approval with no outstanding conditions. Greg Yancey, Main Street Coppell, LTD., 215 S. Denton Tap Road, Coppell, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following people spoke: In favor: NONE In Opposition: Joe Shirley, 582 Villawood Lane, Coppell, Texas Steven Chadick, 2019 Northwood Terrace, Denton, Texas Joy Onstott, 144 Deann Drive, Coppell, Texas Chairman Haas closed the public hearing. Action: After much discussion, Commissioner Pritzlaff made a motion to approve Case No. PD- 250R3-H, Old Town Addition (Main Street) Entry Feature, Lot 1RX, Block B, a zoning ITEM # ITEM DESCRIPTION MIN041912 Page 6 of 8 change request from PD-250-H (Planned Development-250-Historic) to PD-250R3-H (Planned Development-250 Revision 3-Historic), with no outstanding conditions. Chairman Haas seconded; motion carried (5-2), with Commissioners Goodale, Pritzlaff, Frnka, Haas, and Sangerhausen voting in favor. Commissioners Duncan and Kittrell voted in opposition. Chairman Haas recused himself from the next case due to conflict of interest and turned the meeting over to Vice Chairman Frnka. 9. PUBLIC HEARING: Consider approval of Case No. PD-250R4-H, Old Town Addition (Main Street) Parking Lot, Lot 1R, Block A, a zoning change request from PD-250-H (Planned Development- 250-Historic) to PD-250R4-H (Planned Development-250 Revision 4-Historic), to establish a Detail Site Plan for parking lot with 80 parking spaces on 1.067 acres of property located at the northeast corner of Hammond Street and Houston Street, at the request of Mindi Hurley, City of Coppell. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits He stated staff is recommending approval with no outstanding conditions. He also mentioned four notices were mailed to property owners within 200 feet of this request; none returned in favor or in opposition. Mindi Hurley, Economic Development Coordinator, 255 Parkway Blvd, Coppell, Texas, was present to represent this case, to address questions and stated she was in agreement with staff’s recommendations. Public Hearing: Vice Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke: Vice Chairman Frnka closed the public hearing. Action: Commissioner Kittrell made a motion to approve Case No. PD-250R4-H, Old Town Addition (Main Street) Parking Lot, Lot 1R, Block A, a zoning change request from PD-250-H (Planned Development-250-Historic) to PD-250R4-H (Planned Development-250 Revision 4- Historic), with no outstanding conditions. Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Frnka, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. Chairman Haas returned to the meeting. 10. PUBLIC HEARING: Consider approval of the Old Town Addition (Main Street), Blocks A thru E, Replat, being a replat of Blocks A thru E into Lots 1R to 4R, Block A; Lots 1R & 1RX, Block B; ITEM # ITEM DESCRIPTION MIN041912 Page 7 of 8 Lots 1R to 6R, Block C; Lots 1R to 11R, Block D and Lots 1R1, 1R2 & Lot 2R, Block E, to establish lots, easements and an alley right-of-way on approximately 6.2 acres of property located South of Bethel Road, between Hammond Street and East Main Street (under construction), at the request of Main Street Coppell, LTD, being represented by Greg Yancey. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He stated that staff is recommending approval subject to conditions which he read into the record. Greg Yancey, Main Street Coppell, LTD., 215 S. Denton Tap Road, Coppell, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke: Chairman Haas closed the public hearing. Action: Vice Chairman Frnka made a motion to approve the Old Town Addition (Main Street), Blocks A thru E, Replat, subject to the following conditions: 1. The six-foot access easement on Block E should be relabeled a sidewalk easement. 2. Label all proposed easements. 3. Additional easements may be required based on final Engineering review. 4. Additional comments may be generated on final review of Engineering Plans. Commissioner Pritzlaff seconded; motion carried (7-0), with Commissioners Goodale, Pritzlaff, Frnka, Haas, Sangerhausen, Duncan and Kittrell voting in favor. None opposed. 10. Update on Council action for planning agenda items on April 10, 2012: A. An Ordinance for Case No. S-1255-C, The Learning Experience, a zoning change from C to S-1255-C, to allow an 11,000-square-foot day care to be located within the existing two-story building, removal of a portion of the parking lot to accommodate the addition of a 5,150-square-foot outdoor play area with a rubber surface to be located at 123 East Sandy Lake Road. B. An Ordinance for Case No. PD-214R5-C, Arbor Manors Retail, a zoning change from PD-214R2-C to PD-214R5-C, to attach a Detail Plan to allow the development of an 11,000-square-foot retail building to contain retail and office uses including two restaurants on property located at 143 South Denton Tap Road. C. Case No. PD-250R-H, Darling Patio Homes, Lots 1R-32R, Block F, Lots 2R-13R, Block G and Lot 2RX, Block G, Old Town (Main Street), a zoning change request from PD-250-H to PD-250R-H, to establish a Detail Site Plan for Lots 1R-32R, Block F, Lots 2R- 13R, Block G and Lot 2RX, Block G, to allow 44 patio-home lots and one common area lot on property located west of South Coppell Road and north of Burns Street.