BM 2012-04-12 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
April 12, 2012
The William T. Cozby Public Library Board met in regular session on Thursday, April 12, 2012 in the
library board room at the William T. Cozby Public Library.
CALL TO ORDER: The meeting was called to order by Chair, Patricia Nicks at 7:03 p.m.
Other board members present were Wednesday Foster, Saul Friedman, Karla Tabor, Thomas
Dwyer, John Boyd, Janet Koester and Stephen Charters. Youth Advisor Shashwat Chaturvedi
was also present. Staff in attendance were Library Director, Victoria Chiavetta, Assistant
Director, Jane Darling and Sr. Administrative Technician, Kim McGrath. Guest speakers were
Margie Cohen and Shelly Holley.
2. APPROVAL OF MINUTES FROM THE March 8, 2012 BOARD MEETING: Saul
Friedman moved to approve the minutes of March 8, 2012. Wednesday Foster seconded the
motion. All were in favor. Minutes were approved.
3. CITZENS APPEARANCES: None.
4. 501 (C) 3 FOUNDATION/FRIEND'S GROUP: Margie Cohen of the Irving Library Friend's
Group and Shelly Holley of the Frisco Library spoke on the pros and cons of having a Friend's
Group and/or a Foundation and how to organize one. Discussion followed.
5. LIBRARY DIRECTOR' S REPORT:
• Workload Indicators: March workload indicators showed increases in circulation, patron
visits, and WiFi usage, as well as self-service functions and the use of the mobile PAC. ILL
usage and eBooks are down. The availability of eBooks is a challenging situation. Library
staff continues to look at vendors. A 3M product may be available in the fall, but there is still
a lot to work out. Staff will keep on top of the situation.
• Programs: Coppell's Teen Read, Between the Lines (using The Hunger Games book as the
subject), was very successful. Several videos were made and posted to YouTube. CozbyCon
is the next big event with an art contest scheduled in conjunction with a Characters Wanted
program on Saturday, April 14th. Bluebonnet Night is scheduled for April 26th. The library
participated in an anti -bullying program in March which was held at Coppell Middle School
West. There were over 800 participants.
• FY12/13 Budget: The library has asked for three enhancements from Information Systems.
These include two mobile tablets which would allow the librarians to move about the library
assisting patrons rather than sitting behind a desk (roving reference); funding to develop a
mobile app; and funding to purchase Windows 2007 for the public computers.
• National Library Week: A proclamation was presented to the City Council at the Tuesday,
April 10th meeting regarding National Library Week which is April 8th — 14th.
• NTLP Conference: The North Texas Library Partners is sponsoring a conference for library
supporters. The library will pay the registration fee if any board members are interested in
attending.
• TSLAC Annual Report: A copy of the annual report was included in your packet. This is
sent to the Texas State Library and Archives Commission and is needed to receive
accreditation each year.
6. BOARD REPORT TO COUNCIL: June 12t" is the date for the Library Board's report to the
City Council. Patricia Nicks asked if the report should be presented to reflect the changes on the
Council after the elections in May. The possibility of having a Power Point presentation was
mentioned. Discussion followed.
7. JOINT PARK/LIBRARY BOARDS AND COUNCIL MEETING: This is tentatively
scheduled for August.
8. STRATEGIC PLAN UPDATE: Vicki reviewed the new Vision and Mission statement for the
Library and discussed how it tied into the City's values and goals. Vicki has talked to two
strategic planners about future expansion plans. She has also placed calls to several colleges but
has received no responses and has suggested this be put on hold for now. Karla Tabor
offered to look into a program called Executives in Action which recruits volunteers to help
in various capacities to see if this is something of which the library could take advantage.
9. LIBRARY BOARD GOALS AND OBJECTIVES: Patricia Nicks discussed plans for
Earthfest. John Boyd, Saul Friedman, and David Smith along with herself will staff the Library
Booth at the event. Recycling will be the theme.
10. YOUTH ADVISOR'S REPORT: Shashwat Chaturvedi stated that he felt there would be a
Iarge amount of support for a Friend's Group from the teen community.
11. ADJOURNMENT: Patricia Nicks, Chair adjourned meeting at 8:45 p.m.
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Patricia Nic s, air
Ap oved as correc ed May, 10, 2012
Kim McGrath, Sr. Administrative Technician
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