CM 2012-04-24.
Col"PF� ELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, April 24, 2012 5:30 PM Council Chambers
DOUG STOVER MARSHA TUNNELL
Mayor Mayor Pro Tem
TIM BRANCHEAU BILLY FAUGHT
Place 1 Place 5
BOB MAHALIK MARVIN FRANKLIN
Place 2 Place 6
BRIANNA HINOJOSA-FLORES KAREN HUNT
Place 3 Place 7
CLAY PHILLIPS
City Manager
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday, April
24, 2012, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway
Boulevard, Coppell, Texas.
1. Call to Order
Present 6 - Douglas N. Stover;Tim Brancheau;Marsha Tunnell;Billy Faught;Marvin
Franklin and Karen Hunt
Absent 2 - Bob Mahalik and Brianna Hinojosa-Flores
Mayor Stover called the meeting to order, determined that a quorum was present and
convened into Executive Session at 6:16 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.071, Texas Government Code - Consultation with City Attorney.
A. Seek legal advice from the City Attorney and have discussion
regarding potential to annex property north of Sandy Lake and east of
MacArthur.
Discussed under Executive Session
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City Council Minutes April 24, 2012
B. Seek legal advice from the City Attorney concerning the settlement
and land purchase agreements with the Billingsleys at Northlake.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C. Discussion regarding property purchases and matters concerning
property located at Northlake.
Discussed under Executive Session
D. Discussion regarding property east of Denton Tap Road and north of
Sandy Lake Road.
Discussed under Executive Session
Mayor Stover adjourned the Executive Session at 6:46 p.m. and opened the Work
Session.
3. Work Session (Open to the Public) 1st Floor Conference Room
A. Discussion regarding Regional Jail Facility.
B. Discussion regarding the Citizen Satisfaction Survey.
C. Discussion regarding City Council Retreat.
D. Discussion of Agenda Items.
Presented in Work Session
Mayor Stover adjourned Work Session and opened the Regular Session.
Regular Session (Open to the Public)
4. Invocation 7:30 p.m.
Pastor Dale Patterson with Hackberry Creek Church gave the invocation.
5. Pledge of Allegiance
Troop 845 led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming Wednesday, April 25,
2012 as Administrative Professionals Day, and authorizing the Mayor
to sign.
Mayor Stover read the proclamation for the record and presented the same to
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City Council Minutes April 24, 2012
Veronica Lomas, Assistant City Secretary.
A motion was made by Mayor Pro Tem Marsha Tunnell, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunnel 1;CounciImember Billy Faught; Council member Marvin Franklin and
Councilmember Karen Hunt
7. Consider approval of a Proclamation naming April, 28, 2012 as Arbor
Day, and authorizing the Mayor to sign.
Mayor Stover read the proclamation for the record and presented the same to
Guy McLain, Assistant Director of Parks and Recreation.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Karen Hunt, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunnel 1;CounciImember Billy Faught; Council member Marvin Franklin and
Councilmember Karen Hunt
8. Consider approval of a proclamation naming the month of May as
Motorcycle Safety and Awareness Month and authorizing the Mayor to
sign.
Mayor Stover read the proclamation for the record and presented the same to
Connie Thompson and Jason York.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunnel 1;CounciImember Billy Faught; Council member Marvin Franklin and
Councilmember Karen Hunt
9. Consider approval of a proclamation naming May 2, 2012 as Jan
Wagner-Adkinson Appreciation Day, and authorizing the Mayor to
sign.
Pulled
10. Citizens' Appearance
1) David St. Clair, 205 Penuel, spoke in regards to roofing permits.
2) Rupert Keeping, 405 Leisure Ln., spoke in regards to underground utilities.
11. Consent Agenda
A. Consider approval of the minutes: April 10, 2012.
A motion was made by Mayor Pro Tem Marsha Tunnell, seconded by
Councilmember Karen Hunt, that this Agenda Item be approved on the
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City Council Minutes April 24, 2012
Consent Agenda. The motion passed by an unanimous vote.
B. Consider approval of an ordinance to amend the Land Use
Assumptions and the Capital Improvements Plan for Water,
Wastewater, and Roadway Facilities by amending the City of Coppell
Code of Ordinances, Chapter 17, Impact fees; and authorizing the
Mayor to sign and execute any necessary documents.
A motion was made by Mayor Pro Tem Marsha Tunnell, seconded by
Councilmember Karen Hunt, that Agenda Items A & B be approved on the
Consent Agenda. The motion passed by an unanimous vote.
Enactment No: 2012-1310
End of Consent Agenda
12. Consider award of Bid number Q-0312-01, to Nema 3 Electric, in the
amount of $155,978.00, for the Andy Brown Jr. Community Park West
Parking Lot Lighting; and authorizing the City Manager to execute
Standard Fixed Price Construction Agreement and any other
necessary documents.
Presentation: Guy McLain, Assistant Director of Parks and Recreation, made a
presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Tim Brancheau, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunnel 1;CounciImember Billy Faught; Council member Marvin Franklin and
Councilmember Karen Hunt
13. Consider approval of the design modifications to the North Lake Dam
contract with Freese and Nichols in the amount of $193,800.00; and
authorizing the City Manager to sign and execute any necessary
documents.
Presentation: Ken Griffin, Director of Engineering, made a presentation to
Council.
A motion was made by Councilmember Karen Hunt, seconded by
Councilmember Marvin Franklin, that this Agenda Item be approved. The
motion passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunnel 1;CounciImember Billy Faught; Council member Marvin Franklin and
Councilmember Karen Hunt
14. Consider approval to award RFP 0112 Brand Equity Measurement to
Hahn, TX in the amount of $50,500.00 and authorize the City Manager
to execute the appropriate contract.
Presentation: Clay Phillips, City Manager, made a presentation to Council.
A motion was made by Councilmember Tim Brancheau, seconded by Mayor
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City Council Minutes April 24, 2012
Pro Tem Marsha Tunnell, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunnel 1;CounciImember Billy Faught; Council member Marvin Franklin and
Councilmember Karen Hunt
15. City Manager Reports
Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips announced the Council Retreat will be held on May
18 -19th. He asked Council to review the calendar as Budget Workshops begin
in the near future.
City Secretary Christel Pettinos reported that Early Voting begins on April 30th
through May 8th at Town Center. All Coppell residents will be able to vote at
Town Center. There will be two ballots to vote: 1for the General Election with
Places 2, 4, 6, Mayor and Special Election Place 7, and a 2nd ballot for the
Special Election Place 3 only held at Town Center with separate election
judges. Mr. Phillips reminded Council that Dallas County is conducting the
election, and this is a result of when the elections were called.
16. Mayor and Council Reports
Report by Mayor Stover regarding Earthfest, Bounce!, Kid Country and
the Aquatic and Recreation Center Grand Re -Opening.
Read and Filed
Mayor Stover reported on Earthfest scheduled for April 28th from 10am - 2pm
at Town Center Plaza. There will be 30 earthen vendors and tons of activities
and giveaways for the kids. Metrocrest Social Services will available for
donations, as well as the Prescription Take Back by the Police Department.
Waste Management will be accepting bulky trash items and Shred First will be
available for secure shredding. There will be a live performance by Vocal
Trash!
Mayor Stover announced that Bounce! will be held on May 12th from 10am -
2pm at Wagon Wheel Park. There will be free hot dogs provided by the Police
Explorers, face painting, tons of bounce houses, a live performance by The
Signed, Sealed and Delivered Band, and health and wellness vendors sharing
their products and services with the community.
The volunteer Kid Country Playground Committee is hosting a Casino Night
Auction Fundraiser on April 28th from 7-11 p.m. at the Coppell Senior and
Community Center. Enjoy table games, Texas Hold `em, a full cash bar and
appetizers, as well as silent and live auctions. Tickets can be purchased online
at kidcountry2012.com for $30 each, or the at the door the night of the event for
$40 each. Discounted childcare sponsored by Kiddin' Around Coppell.
Mayor Stover also mentioned that the Aquatic and Recreation Center Grand
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City Council Minutes April 24, 2012
Re -Opening will take place on May 26th from 10am - 1 pm. We will have a
ribbon cutting ceremony by the Chamber.
17. Council Committee Reports
A. Carrollton/Farmers Branch ISD/Lewisville ISD - Tunnell.
B. Coppell ISD - Mahalik and Hinojosa-Flores.
C. Coppell Seniors - Brancheau and Faught.
D. Dallas Regional Mobility Coalition -Hunt.
E. International Council for Local Environmental Initiatives (ICLEI)
-Brancheau
F. Metrocrest Hospital Authority-Tunnell.
G. Metrocrest Medical Foundation - Mahalik.
H. Metrocrest Medical Services - Hinojosa-Flores.
I. Metrocrest Social Services -Franklin.
J. North Texas Council of Governments - Tunnell.
K. North Texas Commission -Hunt.
L. Senior Adult Services -Franklin.
Read and Filed
A. Mayor Pro Tem Tunnell reported that C-FBISD will have open enrollment for
two new areas. Parents will be responsible for providing transportation. All
graduations will be held at North Texas University. LISD is warning its patrons
of someone calling and inquiring information. This individual is not affiliated
with the school district, so please do not release information.
B. Nothing to report.
C. Councilmember Faught announced a Potluck Lunch for Birthdays will be
held on April 25th; Membership Appreciation Day is April 30th; a trip to Texas
Motor Speedway will be held on May 1st; and Breakfast with the Candidates
will be held on May 1st at 8 a.m. The Senior of the Month for May is Ms. Paula
Burton.
D. Councilmember Hunt reported that Michael Morris, Director of NCTCOG,
unveiled the innovative financing plan for transportation in the area. His plan is
viewable on the DRMC website.
E. Nothing to report.
F. Nothing to report.
G. Nothing to report.
H. Nothing to report.
I. Councilmember Franklin announced the next Board Meeting will be held on
April 26th at 7:30 a.m.
J. Mayor Pro Tem Tunnell said sign-ups are available for ozone warnings and
levels at airnorthtexas.org. The Vehicle Replacement Program has begun.
Applications are available and one can earn up to $3,500 towards a
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City Council Minutes April 24, 2012
replacement vehicle. The Workforce Solution was awarded approximately $5
million in grant funding from the Department of Labor to use towards local
technical skills education.
K. Councllmember Hunt reported May and June will focus on water
conservation. North Texas Commission asks for your support in following the
twice a week watering guidelines. On June 6th, a state water webinar will be
available.
L. Councilmember Franklin announced May 19 -20th Is the Fandango Tejas
Horse Show at the Las Colinas Equestrian Center. Also, June 25th is Tee It Up
For Seniors Golf Tournament Finally, Herb Weidinger will be assuming the role
temporarily for Greg Gerendis, who retired.
18. Public Service Announcements concerning items of community interest and no
Council action or deliberation is permitted.
Mayor Stover also mentioned that Mathai, a 2010 Coppell graduate, has made it
to the top eight finalists of The Voice. Also, National Day of Prayer will be held
on May 3rd at noon at Town Center. Pastors from the community will be on-site
to pray together with citizens.
19. Necessary Action from Executive Session
City Attorney Robert Hager read the following motion from Executive Session
Into the record: Move to authorize the City Manager to execute a
lease/purchase option for approximately 15,925 square feet of office space at
565 E. Parkway Blvd. for a six month term, in the amount of $21,233.33 per
month; and to authorize the City Manager to make a recommendation to
acquire a permanent solution for current and future space needs. A motion
was made by Councilmember Billy Faught, seconded by Councilmember Karen
Hunt, to approve this motion. The motion passed by an unanimous vote.
Aye: 5 - Councilmember Tim Brancheau;Mayor Pro Tem Marsha
Tunneli;Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Karen Hunt
Adjournment
Th a being no further business to come before the City Council, the meeting
djourned.
Douglas A. Stover, Mayor
A ST:
hristei Pettinos, City Secretary
City of Coppell, Texas Page 7