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BM 2012-05-17 PZ MIN051712 Page 1 of 9 MINUTES OF MAY 17, 2012 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on May 17, 2012, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas – Chairman Gregory Frnka – Vice Chairman Aaron Duncan Anna Kittrell Craig Pritzlaff Also present were Planning Director, Gary Sieb; Assistant Planning Director, Marcie Diamond, City Planner, Matt Steer; Graduate Engineer, Mike Garza; Deputy Fire Chief/Prevention, Tim Oates, Director of Parks & Recreation, Brad Reid and Secretary, Juanita Miles. Those absent were Commissioners Goodale, and Sangerhausen. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for April 19, 2012. Commissioner Kittrell made a motion to approve the minutes for April 19, 2012, as written. Commissioner Pritzlaff seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of CASE NO. PD-171R3-HC, GTE Shared Services Addition (Clear C2 Office), a zoning change request from PD -171-HC (Planned Development-171- Highway Commercial) to PD-171R3-HC (Planned Development-171 Revision 3-Highway Commercial), to revise the Concept Site Plan on 9.74 acres of property and attach a Detail Site Plan for a 11,077-square-foot office building on 2.09 acres of property located on the north side of Canyon Drive, east of S.H. 121, at the request of DFW Canyon Partners, LTD, being represented by John Taylor, Azimuth Architecture. STAFF REP.: Gary Sieb ITEM # ITEM DESCRIPTION MIN051712 Page 2 of 9 Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits, elevations and color board. He mentioned three notices were mailed to property owners within 200 feet of this request; none returned in favor or in opposition. He stated that staff is recommending approval subject to conditions which he read into the record John Taylor, Azimuth Architects, Inc., 9661 Audelia Road, Suite 333-66, Dallas, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations with exception to the size of the parking spaces. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve CASE NO. PD-171R3-HC, GTE Shared Services Addition (Clear C2 Office), a zoning change request from PD-171-HC (Planned Development-171-Highway Commercial) to PD-171R3-HC (Planned Development-171 Revision 3-Highway Commercial), subject to the following revised conditions: 1. Tree removal permit will be required prior to start of construction. 2. Additional comments may be added during detailed engineering plan review. 3. All parking spaces shall be 19 feet in length. Commissioner Duncan seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of the GTE Shared Services Addition, Lots 1R1A & 1R1B, Block 1, Replat, being a replat of Lot 1R1, Block 1, of the GTE Shared Services Addition, which contains 9.74 acres of property, to establish a fire lane and utility easements to support the development of a 11,077-square-foot office building on Lot 1R1B, which contains 2.09 acres of property located on the north side of Canyon Drive, east of S.H. 121, at the request of DFW Canyon Partners, LTD, being represented by John Taylor, Azimuth Architecture. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with no outstanding conditions. John Taylor, Azimuth Architects, Inc., 9661 Audelia Road, Suite 333-66, Dallas, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. ITEM # ITEM DESCRIPTION MIN051712 Page 3 of 9 Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Chairman Haas made a motion to approve the GTE Shared Services Addition, Lots 1R1A & 1R1B, Block 1, Replat, with no conditions. Vice Chairman Frnka seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of CASE NO. PD-235-O to SF-12, Akula, a zoning change request from PD-235-O (Planned Development-235-Office) to SF-12 (Single Family-12), to allow 0.83 acres of this property to be incorporated with the adjacent 1.46 acres of property to permit the development of one single-family home located on the north side of Sandy Lake Road, approximately 550 feet west of Starleaf Street (1180 Sandy Lake Road), at the request of Dheerajk and Kavitha Akula, being represented by Robert Schneeberg, Gonzales & Schneeberg, Engineers & Surveyors. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits. He mentioned three notices were mailed to property owners within 200 feet of this request; none returned in favor or in opposition. He stated that staff is recommending approval with no conditions. Kevin Kendrick, Aperture Development, 3904 Elm Street, Suite B, Dallas, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chairman Frnka made a motion to approve CASE NO. PD-235-O to SF-12, Akula, a zoning change request from PD-235-O (Planned Development-235-Office) to SF-12 (Single Family-12), with no conditions. Commissioner Duncan seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of the Denton Creek @ Sandy Lake Addition, Lot 1R, Block A, Replat, being a replat of Lots 1 & 2, Block A, of the Denton Creek @ Sandy Lake Addition, into ITEM # ITEM DESCRIPTION MIN051712 Page 4 of 9 one residential lot containing 2.29 acres of property located on the north side of Sandy Lake Road, approximately 550 feet west of Starleaf Street, at the request of Dheerajk and Kavitha Akula, being represented by Robert Schneeberg, Gonzales & Schneeberg, Engineers & Surveyors. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with one condition which he read into the record. Kevin Kendrick, Aperture Development, 3904 Elm Street, Suite B, Dallas, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Chairman Haas made a motion to approve the Denton Creek @ Sandy Lake Addition, Lot 1R, Block A, Replat, subject to the condition that additional comments may be added during detailed engineering plan review. Vice Chairman Frnka seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of CASE NO. PD-116R2-SF-7, Chaucer Estates, Lots 4 & 7, Block C, a zoning change request from PD-116R-SF-7 (Planned Development-116 Revised-Single Family-7) to PD-116R2-SF-7 (Planned Development-116 Revision 2-Single Family-7), to relocate and modify the existing rear fences on 187 Chaucer Court and 101 Dickens Drive, at the request of Michael Scrivner and Kevin Slaton, being represented by Kevin Kendrick, Aperture Development. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He mentioned 27 notices were mailed to property owners within 200 feet of this request; none returned in favor or in opposition. He stated that staff is recommending approval subject to conditions which he read into the record. Kevin Kendrick, Aperture Development, 3904 Elm Street, Suite B, Dallas, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendations. ITEM # ITEM DESCRIPTION MIN051712 Page 5 of 9 Kevin Slaton, 101 Dickens Drive, Coppell, Texas, was available to address questions from the Commission. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chairman Frnka made a motion to approve CASE NO. PD-116R2-SF-7, Chaucer Estates, Lots 4 & 7, Block C, a zoning change request from PD-116R-SF-7 (Planned Development-116 Revised-Single Family-7) to PD-116R2-SF-7 (Planned Development-116 Revision 2-Single Family-7), subject to the following conditions: 1. Show the existing trees on Lot 4, Block C, and note on the plan that they will not be affected by the six-foot wall relocation. 2. Change note on Lot 6, Block C, to read “six-foot brick wall relocated south nine feet as allowed by a building permit issued on June 16, 1999.” 3. Change note on Lot 5, Block C, to indicate “decorative metal” in place of “brick”. Commissioner Kittrell seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 9. PUBLIC HEARING: Consider approval of CASE NO. PD-194R4-LI, Amberpoint Business Park, Lot 2R-3R, Block A, a zoning change request from PD-194R3-LI (Planned Development-194 Revision 3-Light Industrial) to PD-194R4-LI (Planned Development-194 Revision 4-Light Industrial), to attach a Detail Site Plan for a 300,800-square-foot office/warehouse building on 19.4 acres of property located on the east side of Northpoint Drive, north of Wagon Wheel Park, at the request of Cabot Properties, Inc., being represented by Mike Meinhardt, Meinhardt & Associates. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and sign exhibits. He mentioned four notices were mailed to property owners within 200 feet of this request; none returned in favor or in opposition. He stated that staff is recommending approval with one condition which he read into the record. Robert Dawson, Halff Associates, Inc., 1201 N. Bowser Road, Richardson, Texas and Ed Kepner, Kepner Consulting, 740 Snowhill Trail, Coppell, Texas, were present to represent this case, to address questions from the Commission and stated agreement with staff’s recommendations. ITEM # ITEM DESCRIPTION MIN051712 Page 6 of 9 Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve CASE NO. PD-194R4-LI, Amberpoint Business Park, Lot 2R-3R, Block A, a zoning change request from PD-194R3-LI (Planned Development-194 Revision 3-Light Industrial) to PD-194R4-LI (Planned Development-194 Revision 4-Light Industrial), subject to the condition that additional comments may be generated upon detailed engineering plan review. Vice Chairman Frnka seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 10. PUBLIC HEARING: Consider approval of the Amberpoint Business Park, Lot 2R-3R, Block A, Replat, being a replat of Lot 2R3, Block A to Lot 2R-3R, Block A, to establish a fire lane and utility easements to support the development of a 300,800-square-foot office/warehouse building on 19.4 acres of property located on the east side of Northpoint Drive, north of Wagon Wheel Park, at the request of Cabot Properties, Inc., being represented by B. Dave Littleton, Halff Associates. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval subject to one condition which he read into the record. Ed Kepner, Kepner Consulting, 740 Snowhill Trail, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chairman Frnka made a motion to approve the Amberpoint Business Park, Lot 2R-3R, Block A, Replat, subject to the condition that additional comments may be added during engineering plan review. Commissioner Duncan seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. 11. Consider approval of the Biodiversity Center, Site Plan, a site plan to allow the development of a nature center, education hall, offices, including solar panels, a rainwater collection facility and related uses on 3.15 acres of property located within Coppell Nature ITEM # ITEM DESCRIPTION MIN051712 Page 7 of 9 Park (367 Freeport Pkwy), at the request of the Coppell Parks and Recreation Department, being represented by Terry Hoyle, SHW Group. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits, elevations and color board. He stated that staff is recommending approval with conditions which he read into the record. Terry Hoyle, SHW Group, Inc., 5717 Legacy Drive, Suite 250, Plano, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendations. He also addressed the Commission’s concerns about the glare from the solar roof panels onto the adjacent baseball fields. Brad Reid, Parks & Recreation (City of Coppell), 816 S. Coppell Road, Coppell, Texas, addressed Commission’s questions about the usage of the facilities. Action: Commissioner Pritzlaff made a motion to approve the Biodiversity Center, Site Plan, subject to the following conditions: 1. Insure the glare generated from the solar roof panels will not impact the surrounding ball fields. 2. Revise the site plan to depict the floodplain boundaries correctly. 3. Include the location of the proposed structure on the vicinity map. 4. Additional comments may be generated upon detailed engineering review. Vice Chairman Frnka seconded; motion carried (5-0), with Commissioners Pritzlaff, Frnka, Haas, Duncan and Kittrell voting in favor. None opposed. Chairman Haas recused himself from the next case due to a conflict of interest and turned the meeting over to Vice Chairman Frnka. 12. PUBLIC HEARING: Consider approval of CASE NO. PD-255-SF, Westhaven, a zoning change request from HC (Highway Commercial) to PD-255-SF (Planned Development-255-Single Family), to permit the development of 297 residential lots and 37 common area lots on 93.8 acres of property located south of S.H. 121, approximately 450 feet west of Magnolia Park, at the request of Terry Mitchell, Contrast Development. STAFF REP.: Marcie Diamond Presentation: Assistant Director, Marcie Diamond, introduced this case to the Commission with exhibits and color board. She stated that staff is recommending that no formal action be taken on this case until it is re-advertised for the June 21, 2012, meeting so that the case can be discussed by the Commission and outstanding conditions be addressed by the applicant. ITEM # ITEM DESCRIPTION MIN051712 Page 8 of 9 Terry Mitchell, Contrast Development, LLC, 300 E. Carpenter Frwy, Suite 190, Irving, Texas, presented this case with a slide presentation to the Commission, and along with his associates Brad Meyer and Mike Brady addressed questions from the Commissions concerning staff’s technical issues with this request. Public Hearing: Vice Chairman Frnka opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Vice Chairman Frnka closed the public hearing. Action: Commissioner Pritzlaff made a motion to hold CASE NO. PD-255-SF, Westhaven, a zoning change request from HC (Highway Commercial) to PD-255-SF (Planned Development-255- Single Family), to re-advertise this request for the June 21st P&Z meeting to address the technical issues before approval. Vice Chairman Frnka seconded; motion carried (4-0), with Commissioners Pritzlaff, Frnka, Duncan and Kittrell voting in favor. None opposed. Chairman Haas rejoined to the meeting. 13. Update on Council action for planning agenda items on May 8, 2012: A. An Ordinance for CASE NO. PD-253-H, Old Town Water Tank/Office Addition, Lots 1 & 2, Block A, a zoning change from H to PD-253-H, to allow for office use and retain the existing water storage tank on property located at 616/618 South Coppell Road. B. An Ordinance for CASE NO. PD-95R-SF-9, Shadow Ridge Estates I, Lot 10, Block A, a zoning change from PD-95-SF-9 to PD-95R-SF-9, to allow for a 767.5-square- foot garage expansion on property located at 202 Southern Belle Drive. C. An Ordinance for CASE NO. PD-250R-H, Darling Patio Homes, Lots 1R-32R, Block F, Lots 2R-13R, Block G and Lot 2RX, Block G, Old Town (Main Street), a zoning change from PD-250-H, to PD-250R-H, to allow 44 patio-home lots and one common area lot on property located west of South Coppell Road and north of Burns Street. D. A six-month extension to the expiration date of June 13, 2012, Red Hawk Addition, Lot 28R, Block A, Replat, to December 13, 2012. E. CASE NO. PD-254-SF, Ridgecrest Estates, a zoning change request from SF-12 to PD-254-SF, to allow 26 single-family lots and two common area lots on property located at the northeast corner of East Sandy Lake Road and Lodge Road. F. CASE NO. PD-250R2-H, Old Town Addition (Main Street), Lot 2R, Block E , a zoning change request from PD-250-H to PD-250R2-H, for a pavilion, fountain, play area and public restroom/ storage building on property located south of Houston Street and north of Travis Street between West Main and East Main Streets. G. CASE NO. PD-250R3-H, Old Town Addition (Main Street) Entry Feature, Lot 1RX, Block B, a zoning change request from PD-250-H to PD-250R3-H, for an Entry Feature on property located at the southeast corner of Bethel Road and Main Street.