CM 2012-09-11.
Col"PF� ELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019-9478
Tuesday, September 11, 2012 5:30 PM Council Chambers
KAREN HUNT TIM BRANCHEAU
Mayor Mayor Pro Tem
BOB MAHALIK BILLY FAUGHT
Place 2 Place 5
WES MAYS MARVIN FRANKLIN
Place 3 Place 6
GARY RODEN AARON DUNCAN
Place 4 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy
Faught;Marvin Franklin and Aaron Duncan
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
September 11, 2012, at 5:30 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 5:45 p.m.
Councilmember Franklin arrived prior to convening Executive Session.
Councilmember Duncan arrived during Executive Session.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.087, Texas Government Code - Economic Development Negotiations.
A. Discussion regarding Economic Development Prospects south of
Airline and west of Freeport.
Discussed under Executive Session
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City Council Minutes September 11, 2012
B. Discussion regarding Economic Development Prospects north of
Bethel and east Royal.
Discussed under Executive Session
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
C. Discussion regarding property purchases and matters concerning
property located at Northlake.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
D. Consultation regarding the License Agreement between the City of
Coppell and Ronald D. Hinds and Jeanne Crandall located at 965
Gibbs Crossing.
Discussed under Executive Session
Section 551.074, Texas Government Code - Personnel Matters.
E. City Manager Evaluation.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:49 p.m. and convened into
Work Session.
Councilmember Franklin left the meeting at 7:00 p.m.
Present 7 - Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy
Faught and Aaron Duncan
Absent 1 - Marvin Franklin
A. Update regarding the Andrew Brown Park redesign.
B. Discussion regarding the Facilities Storage Expansion.
C. Discussion regarding the Oil and Gas Consultants.
D. Discussion regarding NLC Committee Interests.
E. Discussion of Agenda Items.
Presented in Work Session
Regular Session (Open to the Public)
4. Invocation 7:30 p.m.
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City Council Minutes September 11, 2012
Councilmember Faught gave the Invocation.
5. Pledge of Allegiance
The Coppell Fire Department Honor Guard posted the colors and led those
present in the Pledge of Allegiance.
6. Presentation by Chief Richardson of the Coppell Fire Department's
Life Saving Award.
Read and Filed
Fire Chief Kevin Richardson made a presentation to Council and presented the
Department's Life Saving Award to five Coppell Firefighters: Captain Eric
Porter, Driver/Engineer James Beare, FF/Paramedic James Daily, FF/Paramedic
Brad Hardt and FF/Paramedic Brian Pierce. Mr. Adam Reeve, whose life was
saved, addressed the Council and thanked the firefighters for their efforts.
7. Presentation of an award to the City of Coppell from the Texas
Comptroller of Public Accounts as the recipient of the 2012 Texas
Comptroller Leadership Circle Silver Member.
Read and Filed
Mayor Hunt presented an award to Sharon Logan, Public Information Officer,
Allana Lamberth, Administrative Technician, and Cayce Lay, Budget
Coordinator, from the Texas Comptroller of Public Accounts as the recipient of
the 2012 Texas Comptroller Leadership Circle Silver Member.
8. Citizens' Appearance
Mayor Hunt asked for those who signed up to speak:
1) Ed Guignon, 418 Park Valley Dr., updated Council on the status of Kid
Country 2012.
9. Consent Agenda
A. Consider approval of minutes: August 28, 2012.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
B. Consider approval of an Ordinance for Case No. PD-202R-TH-1, Villas
of Lake Vista, PH 2, a zoning change from PD-202-TH-1 (Planned
Development -202 -Townhouse -1) to PD-202R-TH-1 (Planned
Development -202 Revised -Townhouse -1), to allow 39 single-family
lots and (5) five common area lots to replace 62 townhome lots and (8)
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City Council Minutes September 11, 2012
eight common area lots on 9.3 acres of property located on the south
side of Lake Vista Drive, approximately 970 feet east of North
MacArthur Boulevard and authorizing the Mayor to sign.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 91500-A-0596
C. Consider approval of an Ordinance for Case No. PD -229R2 -LI,
Minyard Addition, a zoning change from PD -229-1-I (Planned
Development -229 -Light Industrial) to PD -229R2 -LI (Planned
Development -229 Revision 2 -Light Industrial), to allow the retention of
the existing 12,500 -square -foot building and to construct 252 car
parking spaces and 60 trailer storage spaces with a masonry
screening wall on 6.9 acres of property located at 849 Freeport
Parkway and authorizing the Mayor to sign.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 91500-A-0597
D. Consider approval an Ordinance for Case No. PD -250R5 -H, Old Town
Addition (Main St) Retail/Office Cottages, Lots 2R -4R, Block A, a
zoning change from PD -250-H (Planned Development -250 -Historic) to
PD -250R5 -H (Planned Development -250 Revision 5 -Historic), for three
(3) retail/office cottage buildings on three (3) separate lots on 0.35
acres of property located on the northwest corner of Main Street and
Houston Street and authorizing the Mayor to sign.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 91500-A-0598
E. Consider approval of an Ordinance for Case No. PD -250R6 -H, Old
Town Addition (Main St) Retail/Restaurant, Lot 1 R, Block D, a zoning
change from PD -250-H (Planned Development -250 -Historic) to
PD -250R6 -H (Planned Development -250 Revision 6 -Historic), for a
5,034 -square -foot retail/restaurant building on 0.19 acres of property
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City Council Minutes September 11, 2012
located on the southwest corner of West Main Street and Houston
Street and authorizing the Mayor to sign.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 91500-A-0599
F. Consider approval of entering into Professional Services Agreements
with David Lunsford, Cibola Venture Services, to provide application
review and inspections for oil and gas drilling, and with Kenneth S.
Tramm, Modern Geosciences, to provide testing, monitoring activities.
Both consultants will also review the regulations of Article 9-26, "Oil
and Gas Drilling" of the Coppell Code of Ordinances.
This item was considered separately.
Presentation: Marcie Diamond, Assistant Director of Planning, made a
presentation to Council.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
G. Consider approval of an Ordinance abandoning the City's rights to two
15'x 20' drainage easements, a portion of a 20' utility easement, and a
50' construction easement in conjunction with the Ridgecrest
Subdivision at the northeast corner of Lodge and Sandy Lake and as
further described in Exhibits "A", "B", "C", and "D" attached hereto;
reserving all existing easement rights of others if any, whether
apparent or non -apparent, aerial, surface, underground or otherwise;
providing for the furnishing of a certified copy of this Ordinance for
recording in the Real Property Records of Dallas County, Texas as a
quitclaim deed; and authorizing the Mayor to sign and execute any
necessary documents.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
H. Consider approval to award Bid Q-0812-01 for the Facilities Storage
Expansion at the existing City Service Center on South Coppell Road
to Copper Mountain Construction in the amount of $165,000.00 as
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City Council Minutes September 11, 2012
budgeted; and authorizing the City Manager to sign and execute any
necessary documents.
This item was considered separately.
Presentation: Sheri Moino, Facilities Manager, made a presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
I. Consider approval to replace the Facility Alerting System in 4 Fire
Department buildings, as approved in the 2011-12 budget, for the
amount of $59,990.14, by Affiliated Computer Services (ACS), via
Interlocal Purchasing agreement with the City of Carrolton.
A motion was made by Councilmember Mays, seconded by Councilmember
Faught, to approve Agenda Items A-E, G and I on the Consent Agenda. The
motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
End of Consent Agenda
10. Consider approval of an Ordinance approving and adopting the budget
for the City of Coppell, Texas for the Fiscal Year of October 1, 2012
through September 30, 2013, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 2012-1318
11. Consider the approval of the property tax revenue increase as
reflected in the 2012-13 Annual Operating Budget.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Mayor Pro Tem Tim Brancheau, seconded by
Councilmember Billy Faught, to approve a property tax revenue increase of
$189,942 or 0.58% and of that amount $276,920 is tax revenue to be raised from
new property added to the roll this year. The motion passed by an unanimous
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City Council Minutes September 11, 2012
vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
12. Consider approval of an Ordinance of the City of Coppell, Texas
levying the ad valorem taxes for the year 2012 at $.67046 on each
One Hundred Dollars ($100) assessed value of taxable property of
which $.46571 is for operations and maintenance and $.20475 is for
interest and sinking, and authorizing the Mayor to sign.
Presentation: Jennifer Miller, Director of Finance, made a presentation to
Council.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 2012-1319
13. PUBLIC HEARING:
Consider approval of the Minyard Addition, Lot 4R1, Block 1, Replat, to
relocate and abandon various fire lane easements to permit the
retention of the existing 12,500 -square -foot building and to construct
252 car parking spaces and 60 trailer storage spaces with a masonry
screening wall on 6.9 acres of property located at 849 Freeport
Parkway.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Billy Faught, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
14. PUBLIC HEARING:
Consider approval of Case No. PD -214R6 -C, Arbor Manor Retail
(Jersey Mikes), a zoning change request from PD -214R5 -C (Planned
Development -214 Revision 5 -Commercial) to PD -214R6 -C (Planned
Development -214 Revision 6 -Commercial), to allow an additional
1500 -square -foot restaurant within the retail building proposed to be
constructed on 1.5 acres of property located at 143 S. Denton Tap
Road, approximately 155 feet north of West Braewood Drive.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
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City Council Minutes September 11, 2012
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Wes Mays, to close the Public Hearing and approve this
Agenda Item subject to the following condition:
1) Development shall be in accordance with the approved site plan, floor plan,
and sign plan.
The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
15. PUBLIC HEARING:
Consider approval of Case No. PD -228R4 -HC, Vista Ridge Retail
Amended, Lot 3R, Block A, (Elite Care), a zoning change request from
PD -228 -HC (Planned Development -228 -Highway Commercial) to
PD -228R4 -HC (Planned Development -228 Revision 4 -Highway
Commercial), to attach a Detail Plan to Lots 3 and 4 to allow a
14,000 -square -foot medical facility on approximately 1.8 acres of
property located on the north side of S.H. 121 approximately 400 feet
east of Denton Tap Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Namer Kaim, 24080 Hwy 59 N., Ste. 175, representing the applicant, addressed
questions of Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Billy Faught, to close the Public Hearing and approve this
Agenda Item. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
16. PUBLIC HEARING:
Consider approval of the Vista Ridge Retail Amended, Lot 3R, Block
A, Replat, being a replat of Lots 3 and 4, Block A into Lot 3R, of the
Vista Ridge Retail Addition to establish necessary easements and fire
lanes to allow a 14,000 -square -foot medical facility on approximately
1.8 acres of property located on S.H. 121 approximately 400 feet east
of Denton Tap Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
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City Council Minutes September 11, 2012
A motion was made by Councilmember Billy Faught, seconded by Mayor Pro
Tem Tim Brancheau, to close the Public Hearing and approve the Agenda Item
subject to the following conditions:
1) There is an $11,179.00 pro rata fee for the water line in addition to the impact
fees.
2) There may be additional comments during detailed engineering plan review.
The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
17. PUBLIC HEARING:
Consider approval of CASE NO. PD -238R2 -HC, Coppell Office Village,
a zoning change request from PD -238R -HC (Planned
Development -238 Revised -Highway Commercial) to PD -238R2 -HC
(Planned Development -238 Revision 2 -Highway Commercial), to
revise the Detail Site Plan to allow the existing 40 -square -foot
monument sign to be externally illuminated with afour-foot bronze
fixture with white florescent lighting in lieu of the existing internal LED
lighting on property located at 225 East S.H. 121.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
The Applicant requested that the Public Hearing remain open until October 9th.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Mayor Pro Tem Tim Brancheau, seconded by
Councilmember Billy Faught, to keep the Public Hearing open until October
9th. The motion passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
18. Consider approval of an Engineering Services contract with Verdunity,
Inc. in the amount of $67,695.00 for the design of Southern Belle
Drive; as provided for by the % Cent Sales Tax for Street
Maintenance; and authorizing the City Manager to sign and execute
any necessary documents.
Presentation: Mike Garza, Civil Engineer, made a presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by Mayor Pro
Tem Tim Brancheau, that this Agenda Item be approved. The motion passed by
an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
19. Consider approval of a Resolution approving the terms and conditions
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City Council Minutes September 11, 2012
of an Interlocal Agreement between the City of Carrollton and The City
of Coppell where the City of Carrollton agrees to provide detention
services for all detainees of the City of Coppell Police Department at
an agreed upon price not to exceed $100.00 per detainee for the first
48 hours of detention; and authorizing the Mayor to sign.
Presentation: Police Chief Mac Tristan made a presentation to Council.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahal ik;Council member Wes Mays; Council member Gary
Roden; Council member Billy Faught and Councilmember Aaron Duncan
Enactment No: 2012-0911.1
City Manager Reports
20. Project Updates and Future Agendas.
Read and Filed
City Manager Clay Phillips reported that we are moving forward with the
planning and renovations at 265 Parkway Blvd. Conversations have been had
with the existing tenants regarding the completion of the leases and plans are
being made regarding the moves from other facilities. With regards to Main
Street and Old Town, the barricades have been removed, Oncor is installing
lighting and homes are being sold. The commercial development will be
coming soon. Finally, Council met with the Economic Development Committee
and the Planning and Zoning Commission on September 5th. Discussion was
had on zoning amendments, so staff will be bring back the Code updates for
Council's review.
21. Mayor and Council Reports
A. Report by Mayor Hunt regarding Metroplex Mayors' Meeting.
B. Report by Mayor Hunt regarding the Plaza Music Series.
Read and Filed
Mayor Hunt reported on the Metroplex Mayors' Meeting held earlier that day.
Bennett Sandlin, TML Executive Director, was the guest speaker. He spoke
about the election process and the upcoming Presidential Election, as well as
the topics for the upcoming Legislative Session. Mayor Hunt also mentioned
the Plaza Music Series is going on. Councilmember Mays said the last event
was very well -attended and had great music. The next performance is on
September 15th with Petty Theft, followed by Heath Webb on September 27th
and Moving Colors on September 29th.
22. Public Service Announcements concerning items of community interest and no
Council action or deliberation is permitted.
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City Council Minutes September 11, 2012
Mayor Hunt announced that the Boards and Commissions process is winding
to a close. Applications are available online, at the Library, or Town Center.
The deadline to turn in an application is September 21st at 5 p.m.
23. Necessary Action from Executive Session
Nothing to report.
Adjournment
business to come before the Council, the meeting was
ATTE
hristel Pettinos, ity Secretary J�
City of Coppell, Texas Page 11