BM 2012-09-13 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
September 13, 2012
The William T. Cozby Public Library Advisory Board met in regular session on Thursday, September 13,
2012 in the board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Patricia Nicks at 7:03 p.m.
Other board members present were Wednesday Foster, Thomas Dwyer, Saul Friedman, Stephen Charters,
Karla Tabor, Janet Koester, and John Boyd. Youth Advisor Sai Panguluri was also present. Staff in
attendance were Library Director, Vicki Chiavetta, Assistant Director, Jane Darling and Sr.
Administrative Technician, Kim McGrath,
2. APPROVAL OF MINUTES FROM THE MAY 10, 2012 REGULAR BOARD MEETING:
Thomas Dwyer moved to approve the minutes and Wednesday Foster seconded the motion. All were in
favor and the minutes were approved.
APPROVAL OF MINUTES FROM THE AUGUST 9, 2012 REGULAR BOARD
MEETING: Thomas Dwyer moved to approve the minutes and Karla Tabor seconded the motion. All
were in favor and the minutes were approved.
3. CITIZENS APPEARANCES: None
4. COPPELL READS PRESENTATION: Jennifer Franz gave an overview of the Coppell Reads
program which features the book "Remember Ben Clayton". Board members were given copies of the
book to read and encouraged to attend some of the activities in connection with the program including a
night with the author on October 17.
5. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Circulation through August was 583,770 and will be well over
600,000 by September. It may reach an all-time high for the library if FY 11/12 September
numbers are any indication. Internet and WiFi usage continue to show big numbers. The new
eBooks have also done well. The September statistics will reflect the 3M eBook numbers.
The library now has an eBook app that patrons can download.
Programs: Festival of Nations (Colombia) had 95 people in attendance. Vicki discussed the
Summer Documentary Series and how films are selected. The next one will be September 24.
The annual Hobbit Party will be held on September 20 and there are several Coppell Reads
events scheduled for October.
6. LIBRARY BOARD INTERVIEWS: The date for board interviews has been changed from
October 2 to October 4.
7. LIBRARY BOARD YOUTH ADVISOR INTERVIEWS: These interviews have been
scheduled for October 8. The time has not been determined.
S. JOINT WORK SESSION DISCUSSION: Pat Nicks gave a brief summary of the library's joint
work session with the City Council and the Parks Board. She thanked Vicki and Jane for the excellent
lead-in to her presentation of the Library Board's recommendations to Council. Vicki explained the bond
committee process and the need for a conceptual design for the library,
9. STRATEGIC PLAN UPDATE: Vicki gave a summary of the joint effort between the library
and a University of North Texas group to develop a strategic plan for the library. She also discussed input
from the library staff regarding the strategic plan. Vicki brought up the formation of a strategic planning
committee that would meet a total of 5 times beginning on October 18 and ending on December 13. The
meetings would be approximately 2 hours long. The Library Board will be updated each month.
10. YOUTH ADVISOR'S REPORT: Sai Panguluri asked if the library could facilitate the
exchange of used books among high school students. Vicki said she will look into this but that it may be
something the school should handle. Thomas Dwyer suggested the Friend's Group could be a facilitator
of an exchange program.
11. LIBRARY BOARD GOALS AND OBJECTIVES: Pat Nicks said the library will not be
participating in Oakfest. She also urged Board members to attend library events.
12. 501 (c) 3 FOUNDATION/FRIENDS GROUP: Vicki informed the Board that David Smith has
officially resigned from the Library Board due to his relocation to another city. Karla Tabor gave an
update of the Board's progress in setting up a Friends Group. She was told it takes 6 to 9 months to get
approval from the IRS and another 6 to 9 months to form the group with the State. Karla suggested
calling one of the Irving Library's tax people for advice. Stephen Charters stated that the Friends Group
could go ahead and do fundraising, community awareness programs, etc. without being a 501 (c) 3 and
suggested meeting on a monthly basis. Vicki suggested making it an open meeting. Karla Tabor asked
about dues. Discussion followed.
12. ADJOURNMENT: Chair, Patricia Nicks adjourned the meeting at 8:30 p.m.
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Patricia Nicks, Library Ifoard Chair
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Kim McGrath, Sr. Administrative Technician
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