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BM 2012-09-20 PZMIN092012 Page 1 of 7 MINUTES OF SEPTEMBER 20, 2012 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on September 20, 2012, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas – Chairman Anna Kittrell Craig Pritzlaff Charles Sangerhausen Glenn Portman Justin Goodale Also present were Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; City Planner, Matt Steer; Graduate Engineer, Mike Garza; Economic Development Coordinator, Mindi Hurley and Secretary, Juanita Miles. Absent: Commissioner Frnka, Vice Chair. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for August 16, 2012. Commissioner Sangerhausen made a motion to approve the minutes for August 16, 2012, as written. Commissioner Portman seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 4. PUBLIC HEARING: Consider approval of Case No. PD-257-C, Neighborhood Credit Union, a zoning change request from C (Commercial) to PD-257-C (Planned Development-257-Commercial), to allow the development of an approximate 2,800-square-foot bank facility with drive-thru lanes on approximately 1.25 acres of property located at the northeast corner of Denton Tap Road and Vanbebber Drive, at the request of Don Rankin, DR Rankin PLLC. STAFF REP.: Marcie Diamond ITEM # ITEM DESCRIPTION MIN092012 Page 2 of 7 Presentation: Assistant Director of Planning, Marcie Diamond introduced this case to the Commission with exhibits, elevations and a color board. She mentioned 16 notices were mailed to property owners within 200 feet of this request; one returned in favor subject to extending a screening wall from this property to the Crème de la Crème property to the north of this development; zero in opposition. She stated that staff is recommending approval with conditions which she read into the record. Jim Gahl, Gahl Architecture, Inc., 3875 Regent Drive, Dallas, Texas, and Don Rankin, DR Rankin PLLC, 2321 Daybreak Trail, Plano, Texas, were present to represent this case, to address questions and was not in agreement with staff’s recommendations for the awning material to be fabric instead of metal and extension of the screening wall on northern lot. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve Case No. PD-257-C, Neighborhood Credit Union, a zoning change request from C (Commercial) to PD-257-C (Planned Development- 257-Commercial), to allow a 2,800-square-foot bank facility with drive-thru lanes, subject to the following conditions: 1. The entire fire lane which straddles the common property line shall be constructed with this development. 2. Consideration be given to extending the screening wall from this property to the Crème de la Crème property to the north with this development. 3. Revise the awning material to comply with Sec. 12-23-5.5, which states that “Awnings are limited to canvas, or lusterless non-metal material that closely resembles canvas…” Commissioner Goodale seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 5. PUBLIC HEARING: Consider approval of the Texas Bank Addition, Lots 1R1 & 1R2, Block A (Neighborhood Credit Union), Replat, being a replat of Lot 1, Block A, into Lots 1R1 & 1R2, of the Texas Bank Addition to establish necessary easements and fire lanes to allow the development of an approximate 2,800-square-foot bank facility with drive-thru lanes on Lot 1R1 containing 1.25 acres, with the remaining 1.25 acres being Lot 1R2 on property located at the northeast corner of Denton Tap Road and Vanbebber Drive, at the request of Don Rankin, DR Rankin PLLC. STAFF REP.: Marcie Diamond Presentation: Assistant Director of Planning, Marcie Diamond introduced this companion case to the Commission with exhibits. She stated that staff is recommending approval with conditions which she read into the record. ITEM # ITEM DESCRIPTION MIN092012 Page 3 of 7 Jim Gahl, Gahl Architecture, Inc., 3875 Regent Drive, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve the Texas Bank Addition, Lots 1R1 & 1R2, Block A (Neighborhood Credit Union), Replat, subject to the following conditions: 1. The entire fire lane which straddles the common property line shall be constructed with this development. 2. Additional comments may be generated upon review of final engineering. Commissioner Kittrell seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 6. PUBLIC HEARING: Consider approval of Case No. PD-250R7-H, Old Town Addition (Main Street) Restaurant, Lot 1R, Block B, a zoning change request from PD-250-H (Planned Development-250-Historic) to PD-250R7-H (Planned Development-250 Revision 7- Historic), to establish a Detail Site Plan for a 3,574-square-foot restaurant building on 0.52 acres of property located on the south side of West Bethel Road between Burnet Street and Main Street at the request of Greg Yancey, Main Street Coppell, LTD. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits and elevations. He mentioned 11 notices were mailed to property owners within 200 feet of this request; one returned in favor; zero in opposition. He stated that staff is recommending approval with one condition which he read into the record. Bill Peck, William Peck & Associates, Inc., 105 W. Main Street, Lewisville, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve Case No. PD-250R7-H, Old Town Addition (Main Street) Restaurant, Lot 1R, Block B, a zoning change request from PD-250-H ITEM # ITEM DESCRIPTION MIN092012 Page 4 of 7 (Planned Development-250-Historic) to PD-250R7-H (Planned Development-250 Revision 7- Historic), to allow a 3,574-square-foot restaurant building, subject to the following condition: 1. The Director of Planning shall have the authority to administratively approve the proposed signage for the Local Diner. Commissioner Portman seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of Case No. PD-256-SF-9, Old Coppell Estates, Lots 1R, 2R & C-1R, Block 1, a zoning change request from H (Historic) & SF-9 (Single Family-9) to PD-256- SF-9 (Planned Development-256-Single Family-9), to allow the expansion of single family and common area uses on 0.76 acres of property located on the north side of West Bethel Road, west of Hearthstone Lane (373 & 369 Hearthstone Lane & 408 Bethel Road), at the request of Edward R. Crater, C-Native Exchange III, LP, Scott D. Park, and the Homeowners’ Association of Old Coppell Estates, being represented by Edward R. Crater. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits and elevations. He mentioned 19 notices were mailed to property owners within 200 feet of this request; three returned in favor; zero in opposition. He stated that staff is recommending approval with no conditions. Edward R. Crater, Homeowner, 373 Hearthstone Lane, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Portman made a motion to approve Case No. PD-256-SF-9, Old Coppell Estates, Lots 1R, 2R & C-1R, Block 1, a zoning change request from H (Historic) & SF-9 (Single Family-9) to PD-256-SF-9 (Planned Development-256-Single Family-9), to allow the expansion of single family and common area uses with no conditions. Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 8. PUBLIC HEARING: Consider approval of the Old Coppell Estates, Lots 1R, 2R & C-1R, Block 1, Replat, being a replat of Lots 1, 2 & C-1, Block 1, to incorporate 0.28 acres of unplatted property into (3) three lots. Lot 1R (373 Hearthstone Lane), will contain 0.349 acres; Lot 2R (369 ITEM # ITEM DESCRIPTION MIN092012 Page 5 of 7 Hearthstone Lane), will contain 0.373 acres and Lot C-1R (a common area lot), will contain 0.035 acres, at the request of Edward R. Crater, C-Native Exchange III, LP, Scott D. Park, and the Homeowners’ Association of Old Coppell Estates, being represented by Edward R. Crater. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with no conditions. Scott Park, Homeowner, 369 Hearthstone Lane, Coppell, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Chairman Haas made a motion to approve the Old Coppell Estates, Lots 1R, 2R & C-1R, Block 1, Replat, with no conditions. Commissioner Portman seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 9. CONTINUED PUBLIC HEARING: Consider approval of a text amendment to amend the Code of Ordinances, by amending Chapter 12, “Zoning”, Article 12-29, “Sign Regulations”, Section 12-29-1, “Definitions”, by amending the definition of “Zoning District, Business”, to include “HC”, and by amending Article 12-29-3, “Provision for All Zoning Districts”, by amending Subsection 2(A) iv. and amending Section 12-29-4, “Provisions” for Business Zoning Districts”, by adding Subsection (B) iii. and amending Subsection 3(A) and 3(B) and adding Subsection 5; providing a Savings Clause; providing a Severability Clause; providing an Effective Date. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb presented this case to the Commission with revisions and concerns discussed at the August 16th Commission meeting with exhibits and a slide presentation. He continued the discussion with the Commission about the revisions to the draft text of the “Sign Regulations” of the Code of Ordinances. Tony Moline, Coppell Chamber of Commerce, 509 W. Bethel Road, Coppell, Texas, presented a slide presentation, addressed Commission’s questions and mentioned issues with some of staff’s recommendations. ITEM # ITEM DESCRIPTION MIN092012 Page 6 of 7 Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Cliff Long, 776 Crestview Court, Coppell, Texas, spoke in favor. Chairman Haas closed the public hearing. Action: After much discussion, Chairman Haas made a motion to approve a text amendment to amend the Code of Ordinances, by amending Chapter 12, “Zoning”, Article 12-29, “Sign Regulations”, Section 12-29-1, “Definitions, with the following revisions: 3. Attached signs: . . . . . (A) Mounting: All signs and their words shall be mounted parallel to the building surface to which they are attached, and shall project no more than 18 inches from that surface. Signs shall not be mounted on or to the roof surface and support members shall not project above the roof. i. Attached signs shall comply with the following rules: a. If the sign consists of a logo only, the logo may cover 100% of the sign; b. If the sign only contains words and no logo, the lettering may occupy 100% of the sign and must be white, ivory, black or neutral colors; c. If the sign has lettering and a logo, the logo may only cover 20% of the sign and the letters must be white, ivory, black or neutral colors. Add Logo Definition: “A graphic emblem or name which has been registered as a trademark or is protected as a common law trademark, and used by a business or organization to promote its business or purpose.” Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Goodale, Pritzlaff, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 10. Update on Council action for planning agenda items on September 11, 2012: A. An Ordinance for Case No. PD-202R-TH-1, Villas of Lake Vista, PH 2, a zoning change from PD-202-TH-1 to PD-202R-TH-1, to allow 39 single-family lots and (5) five common area lots to replace 62 townhome lots and (8) eight common area lots on 9.3 acres of property located on the south side of Lake Vista Drive, east of North MacArthur Boulevard. B. An Ordinance for Case No. PD-229R2-LI, Minyard Addition, a zoning change from PD-229-LI to PD-229R2-LI, to allow the retention of the existing 12,500- square-foot building and to construct 252 car parking spaces and 60 trailer storage spaces with a masonry screening wall on 6.9 acres of property located at 849 Freeport Parkway. C. An Ordinance for Case No. PD-250R5-H, Old Town Addition (Main St) Retail/Office Cottages, Lots 2R-4R, Block A, a zoning change from PD-250-H to PD-250R5-H, for three (3) retail/office cottage buildings on three (3) separate lots on 0.35 acres of property located on the northwest corner of Main Street and Houston Street. D. An Ordinance for Case No. PD-250R6-H, Old Town Addition (Main St) Retail/Restaurant, Lot 1R, Block D, a zoning change from PD-250-H to PD-250R6- ITEM # ITEM DESCRIPTION H, for a 5,034-square~foot retail/restaurant building on 0.19 acres of property located on the southwest corner of West Main Street and Houston Street. E. Approval of Professional Services Agreements with David Lunsford, Cibola Venture Services to provide application review and inspections for oil and gas drilling and with Kenneth Tramm, Modern Geosciences to provide testing, monitoring activities. F. Approval of the Minyard Addition, Lot 4R1, Block 1, Replat, to relocate and abandon various fire lane easements to permit the retention of the existing 12,500­ square-foot building and to construct 252 car parking spaces and 60 trailer storage spaces with a masonry screening wall on 6.9 acres of property located at 849 Freeport Parkway. G. Case No. PD-214R6-C, Arbor Manor Retail (Jersey Mikes), a zoning change request from PD-214R5-C to PD-214R6-C, to allow an additional 1,500-square­ foot restaurant within the retail building proposed to be constructed on 1.5 acres of property located at 143 S. Denton Tap Road. H. Case No. PD-228R4-HC, Vista Ridge Retail Amended, Lot 3R, Block A, (Elite Care), a zoning change request from PD-228-HC to PD-228R4-HC, to allow a 14,000-squa:re-foot medical facility on approximately 1.8 acres of property located on the north side of S.H. 121 approximately 400 feet east of Denton Tap Road. I. Approval of the Vista Ridge Retail Amended, Lot 3R, Block A, Replat, being a replat of Lots 3 and 4, Block A into Lot 3R, of the Vista Ridge Retail Addition to establish necessary easements and fire lanes to allow a 14,000-square-foot medical facility on approximately 1.8 acres of property located on S.H. 121 approximately 400 feet east of Denton Tap Road. J. APPEAL -Case No. PD~238R2-HC, Coppell Office Village, a zoning change request from PD-238R-HC (Planned Development-238 Revised-Highway Commercial) to PD-238R2-HC (Planned Development-238 Revision 2-Highway Commercial), to revise the Detail Site Plan to allow the existing 40-square-foot monument sign to be externally illuminated with a four-foot bronze fixture with white florescent lighting in lieu of the existing internal LED lighting on 2.02 acres of property located at 225 East S.H.121. During the Pre-Session, Director of Planning, Gary Sieb advised the Commission of Council's actions on September 11, 2012 and stated that Council approved all of the above-stated items except Item J, the public hearing was continued to the October 9,2012, City Council meeting. 11. Director's Comments. Mr. Sieb reminded the Commissioners that the last day for submitting applications for the Planning Commission is September 21, 2012. d'scuss, the meeting adjourned at approximately 9:31 p.m. MIN092012 Page 7of7