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CM 2012-09-25. Col"PF� ELL City of Coppell, Texas Minutes City Council 255 Parkway Boulevard Coppell, Texas 75019-9478 Tuesday, September 25, 2012 5:30 PM Council Chambers KAREN HUNT TIM BRANCHEAU Mayor Mayor Pro Tem BOB MAHALIK BILLY FAUGHT Place 2 Place 5 WES MAYS MARVIN FRANKLIN Place 3 Place 6 GARY RODEN AARON DUNCAN Place 4 Place 7 CLAY PHILLIPS City Manager Present 8 - Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy Faught;Marvin Franklin and Aaron Duncan Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, September 25, 2012, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1. Call to Order Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 5:47 p.m. Mayor Pro Tem Brancheau arrived prior to convening the Executive Session. 2. Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.087, Texas Government Code - Economic Development Negotiations. A. Discussion regarding economic development prospects north of Interstate 635 and west of Freeport Parkway. Discussed under Executive Session City of Coppell, Texas Page 1 City Council Minutes September 25, 2012 B. Discussion regarding economic development prospects north of Bethel Road and east of Royal Lane. Discussed under Executive Session C. Discussion regarding economic development prospects south of Dividend and west of Belt Line Road. Discussed under Executive Session Section 551.071, Texas Government Code - Consultation with City Attorney. D. Seek legal advice concerning Peterson, et al v. OnCor Electric Delivery Corporation, DC -12-04277, 192 Judicial District, Dallas County, Texas. Discussed under Executive Session Section 551.072, Texas Government Code - Deliberation regarding Real Property. E. Discussion regarding property purchases and matters concerning property located at Northlake. Discussed under Executive Session F. 3. Section 551.074, Texas Government Code - Personnel Matters. City Manager Evaluation. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room Regular Session Mayor Hunt recessed the Executive Session at 6:35 p.m. and convened into Work Session. A. Review of the Comprehensive Plan: IH-635/SH 121 Frontage Properties. B. Belt Line/Belt Line Revitalization Development. C. Great Neighborhoods: Best Practice Evaluation and Recommendations. D. Sandy Lake/MacArthur Revitalization. E. Discussion regarding Youth Sports Field Usage. F. Discussion regarding the 2012-2013 Council Goals & Staff Work Plan. G. Discussion of Agenda Items. Presented in Work Session City of Coppell, Texas Page 2 City Council Minutes September 25, 2012 Mayor Hunt adjourned Work Session and reconvened into Regular Session. 4. Invocation 7:30 p.m. Councilmember Roden gave the Invocation. 5. Pledge of Allegiance Mayor Hunt led those present in the Pledge of Allegiance. 6. Consider approval of a proclamation declaring September as "Blood Cancer Awareness Month;" and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Jeff Stokes, Board Member with the Leukemia and Lymphoma Society. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 7. Consider approval of a proclamation naming the month of September as "National Recovery Month;" and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Jerome Dotson, Resource Manager at APAA. A motion was made by Councilmember Wes Mays, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 8. Consider approval of a proclamation proclaiming "National Night Out" on Tuesday, October 2, 2012, and providing City Council support and endorsement of National Night Out festivities, authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Officer RJ Harr, Deputy Chief Matt Kosec, McGruff the Crime Dog and the National Night Out Knight. A motion was made by Councilmember Billy Faught, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. City of Coppell, Texas Page 3 City Council Minutes September 25, 2012 Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 9. Consider approval of a proclamation naming the month of October "National Breast Cancer Awareness Month;" and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to Pink Soles in Motion. A motion was made by Councilmember Aaron Duncan, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 10. Presentation by the Coppell Farmers Market Karen Pearsall, Chair, made a presentation on the Coppell Farmers Market to the Council. 11. Report by Keep Coppell Beautiful. Brandi Todd, Chair, made the Board's semi-annual report to the Council. 12. Citizens' Appearance Mayor Hunt advised that no one signed up to speak. 13. Consider approval of the minutes: September 11, 2012. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 14. PUBLIC HEARING: Consider approval of an Ordinance designating Glazier Foods Company, Reinvestment Zone No. 73 pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act, and authorizing the Mayor to sign. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to City of Coppell, Texas Page 4 City Council Minutes September 25, 2012 speak. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Tim Brancheau, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2012-1320 15. Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Glazier Foods Company, and authorizing the Mayor to sign. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. A motion was made by Mayor Pro Tem Tim Brancheau, seconded by Councilmember Billy Faught, that this Resolution be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2012-0925.1 16. Consider approval of an Economic Development Agreement by and between the City of Coppell and Glazier Foods Company, and authorizing the Mayor to sign. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Billy Faught, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 17. PUBLIC HEARING: Consider approval of an Ordinance designating Tradepoint Bldg 2, LP, Reinvestment Zone No. 74 pursuant to Section 312.201 of the Property Redevelopment and Tax Abatement Act, and authorizing the Mayor to sign. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. City of Coppell, Texas Page 5 City Council Minutes September 25, 2012 A motion was made by Councilmember Aaron Duncan, seconded by Councilmember Marvin Franklin, to close the Public Hearing and approve this Agenda Item. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2012-1321 18. Consider approval of a Resolution approving a Tax Abatement Agreement between the City of Coppell and Tradepoint Bldg 2, LP, and authorizing the Mayor to sign. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. Dan Tatsch, 3090 Olive St., Ste. 300, representing the applicant, addressed Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that this Resolution be approve. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2012-0925.2 19. Consider approval of an Ordinance of the City of Coppell, Texas approving an amendment to Ordinance No. 2011-1290, the budget for the Fiscal Year October 1, 2011 through September 30, 2012, and authorizing the Mayor to sign. Item 20 was heard next. See Item 20 for the action. Presentation: Chad Beach, Assistant Director of Finance, made a presentation to Council. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2012-1322 20. Consider approval of a Resolution authorizing the City Manager to negotiate one or more Tax Abatement Agreements pursuant to Chapter 312 of the Texas Tax Code and/or Economic Development Agreements pursuant to Chapter 380 of the Texas Local Government City of Coppell, Texas Page 6 City Council Minutes September 25, 2012 Code on behalf of the City of Coppell with Amazon.com.kydc LLC and/or its related or affiliated companies in accordance with the terms set forth; authorizing the Mayor to execute such agreements on behalf of the City of Coppell; and providing an effective date. Presentation: Mindi Hurley, Economic Development Coordinator, made a presentation to Council. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, that this Resolution be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Enactment No: 2012-0925.3 21. Consider approval of an Ordinance amending the Code of Ordinances, Chapter 1, Article 1-4, Section 1-4-2 entitled "Street Name Changes" by adding paragraph "T" to rename Hackberry Road to Chartwell Drive, from its intersection with Belt Line Road eastbound to the east city limits of Coppell; and authorizing the Mayor to sign and execute any necessary documents. Presentation: Ken Griffin, Director of Engineering, made a presentation to Council. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught and Councilmember Marvin Franklin Enactment No: 2012-1323 22. Consider approval of award of a Professional Services Agreement with Teague Nall and Perkins, in the amount of $113,200.00, to provide engineering and surveying services related to the planning and design of erosion mitigation and trail protection at Andrew Brown Park East, and authorizing the President of the CRDC and the City Manager to sign. Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. A motion was made by Councilmember Billy Faught, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan City of Coppell, Texas Page 7 City Council Minutes September 25, 2012 23. Consider approval of a contract with Flair Data Systems in the amount of $306, 750 to replace the city's entire existing telephone system with a Cisco VolP system and authorizing the City Manager to sign. Presentation: Rick Moore, Director of Information Systems, made a presentation to Council. A motion was made by Mayor Pro Tem Tim Brancheau, seconded by Councilmember Gary Roden, that this Agenda Item be approved after the City Attorney has reviewed the contract and the City Manager has signed any necessary documents. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 24. Consider approval of adopting the 2012-2013 Council Goals & Staff Work Plan. Presentation: Clay Phillips, City Manager, made a presentation to Council. A motion was made by Councilmember Marvin Franklin, seconded by Mayor Pro Tem Tim Brancheau, that this Agenda Item be approved. The motion passed by an unanimous vote. Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob Mahal ik;Council member Wes Mays; Council member Gary Roden; Council member Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan 25. City Manager Reports Project Updates and Future Agendas. Read and Filed City Manager Clay Phillips reported that Brinks will be hosting a Bike for the Cure on October 17th during the lunch hour. They have invited the community to ride with them if interested. 26. Mayor and Council Reports A. Report by Mayor Hunt regarding the Texas SmartScape Tour on September 29, 2012. B. Report by Mayor Hunt on Kid Country 2012. C. Report by Mayor Hunt on the Plaza Music Series and upcoming Fall Events. Read and Filed A. Mayor Hunt announced that the Coppell Community Garden is hosting a Texas SmartScape Tour on Saturday, September 29 from 9am-12pm. Maps and refreshments will be available beginning at 8:30am at Helping Hands Garden, City of Coppell, Texas Page 8 City Council Minutes September 25, 2012 located next to Town Center. This self -guided tour will feature seven Coppell residential landscapes as well as the two Coppell Community Gardens. It is free to the public and no registration is required. For more information visit coppellcommunitygarden.org. B. Mayor Hunt reported that the Kid Country 2012 Committee has asked the community to sign up to help with the building of a new Kid Country. They have been working for many months on the plans and fundraising efforts to bring a new Kid Country Playground to Coppell. They are almost where they need to be, but time is of the essence and your involvement is needed to make sure the playground build is a success. The Pre -Build occurs the week of Sept 24th and the community will come together to rebuild the playground beginning on October 2nd -7th, after which there will be a celebration and grand opening of the new playground. The committee is still looking for volunteers to help with the construction, childcare for the workers' kids, food service, tool loaners, and they still need additional donors and sponsors to help in the acquisition of needed materials and supplies. Please get involved with this community initiative! Come out and be a part of the new Kid Country playground, strengthen friendships, create new friendships, get a little exercise and see what can be accomplished when a community like Coppell comes together with a common goal. Go to KidCountry21012.com for information about getting involved. C. Mayor Hunt announced the last Music Series concert is this Saturday, September 29th — Moving Colors (variety of current pop music) is the performer. This will be a fun and up beat event beginning at 7pm at Town Center Plaza. Admission is free! Also, Oak Fest will be held October 20th, from 3pm — 10pm (New Extended Hours!). There will be a live concert featuring Emerald City, along with face painting, bounce houses, food vendors, train rides, and more! Also new this year, Run Oak Fest: The Haunted Mile will be hosted by the Chamber of Commerce. Run begins at 3:30pm! More info to come! 27. Council Committee Reports A. Carrollton/Farmers Branch ISD/Lewisville ISD - Faught and Roden B. Coppell ISD - Mahalik and Mays C. Coppell Seniors - Brancheau and Faught D. Dallas Regional Mobility Coalition -Hunt E. International Council for Local Environmental Initiatives (ICLEI) - Brancheau F. Metrocrest Medical Foundation - Mahalik G. Metrocrest Family Medical Services - Mays H. Metrocrest Social Service Center - Franklin I. North Central Texas Council of Governments - Duncan J. North Texas Commission - Roden K. Senior Adult Services - Franklin City of Coppell, Texas Page 9 City Council Minutes September 25, 2012 Read and Filed A. Councilmember Faught reported on CFBISD. Robyn Elliot, with RL Turner, was named Texas History Teacher of the Year. RL Turner will also be performing Romeo and Juliet (with a punk rock twist) October 12 -21st. Councilmember Roden reported on LISD and attended the Annual Cities and Schools Meeting on September 20th. B. Councilmember Mays reported that enrollment numbers were 10,870 for CISD. College Night was held on September 13th. A new website will be debuting soon. Also, Austin Elementary celebrated its 25th anniversary. C. Councilmember Faught mentioned some of the activities at the Senior Center: September 22nd - Identity Theft Seminar; September 26th -Pot Luck/Birthday Lunch; and September 27th -Visit the Dallas Heritage Village. D. Mayor Hunt announced that DRMC held its first meeting of the season. They discussed the overall mobility of the region and the lack of funding. E. Nothing to report. F. Nothing to report. G. Councilmember Mays announced that the clinic is staffed by volunteers and that the $15 cash payment per visit is actually a donation. They are always in need of volunteers. H. Councilmember Franklin gave a report on the following served: 3,400 households; 11,000 individuals; 80,000 services rendered. The Food Pantry produced: 426,000 pounds of food and fed 4,700 individuals. I. Councilmember Duncan announced that NCTCOG was reviewing transportation projects to alleviate traffic, reduce emmissions and provide safety. TXDOT awarded a $10M grant for the next two years to implement the studies. NCTCOG was also concerned about the region's water supply and are looking into ways to supply for the next 50 years. J. Councilmember Roden announced he attended the Annual Luncheon at the Irving Convention Center. He also attended the Leadership North Texas Retreat where 10 cities were represented. K. Councilmember Franklin reported that the Board Meeting was held on September 25th at the Dallas Medical Center. Upon reviewing the budget, they see that cities have stepped up their funding this year. Also, Mary Joyner has returned as Interim CEO. Finally, the next Board Meeting will be October 9th. 28. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. Nothing to report. At this time, Council reconvened into Executive Session at 9:20 p.m. 29. Necessary Action from Executive Session City of Coppell, Texas Page 10 City Council Minutes September 25, 2012 Mayor Hunt adjourned Executive Session at 11:03 p.m. and reconvened into the Regular Session. The next item on the agenda was Necessary Action from Executive Session. Mayor Pro Tem Brancheau moved to increase the City Manager's salary 5.3% in addition to the contractual 3% increase. The motion was seconded by Councilmember Faught. The motion passed by unanimous vote. urnment no further business to come before the City Council, the meeting ed. Hunt, ATT ST: Christel Pettinos, City Secretary City of Coppeli, Texas Page 11