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BM 2012-05-07 PBPARKS AND RECREATION / COPPELL RECREATION DEVELOPMENT CORPORATION/TREE BOARD LMEETING MINUTES May 7, 2012 Meeting Time: 6:30 p.m. Meeting Place: Coppell Road Service Center 816 S. Coppell Road Coppell, Texas 75019 Members Present: Greg Garcia, Brian Brandstetter, Neil Bales, Larry Jones, Jack Clark, Ed Guignon, Biju Mathew, William Whitehill, Tina Huang Staff Present: Brad Reid, Guy McLain, Doug Kratz, Cecilia Gandara, Kevin Price The Coppell Park and Recreation Board/CRDC /Tree Board met at 6:30 p.m., Monday, May 7, 2012, in the meeting room at the Coppell Road Service Center. The purpose of the meeting was to consider the following items: AGENDA Item 1: Call the meeting to order. - Mr. Greg Garcia called the meeting to order at 6:30 pm Item 2: Citizen's Forum. (W - Ms. Carol, Tuohy, 336 Crooked Tree Court, and Ms. Marci Bowyer, 332 Crooked Tree Court, express their concerns regarding the redesign of the Andrew Brown Park. COPPELL RECREATION DEVELOPMENT CORPORATION ITEMS Item 3: Consider approval of the minutes from the April 2, 2012 meeting. - Mr. Larry Jones motioned to approve. - Mr. Neil Bales seconded the motion. All in favor. Approved Item 4: Consider approval of the expenditure of $31,426.00, to Entech Sales and Service, for Access Control Systems at the Aquatics and Recreation Center and the Wagon Wheel Tennis Center, and authorizing the City Manager to execute the necessary documents. - Mr. Larry Jones motioned to approve. - Mr. Neil Bales seconded the motion. All in favor. Approved Item 5: Consider approval of award of a bid to Chatham /Worth Specialties, Inc., in the amount of $26,225.00, to replace the lockers and seats in the locker rooms at the Aquatic and Recreation Center, and authorizing the City Manager to execute the necessary documents. - Mr. Neil Bales motioned to approve. - Mr. Biju Mathew seconded the motion. All in favor. Approved Item 6: Consider approval of a proposal from Kite's Draperies, Inc., in the amount of $1,840.00, for (W - the installation of mecoshades at the Coppell Aquatic and Recreation Center. Mr. Neil Bales motioned to approve. - Mr. Jack Clark seconded the motion. All in favor. Approved Meeting Minutes 5/7/12 Page 2 Item 7: Consider approval of Change Order Number One (1) to EMJ Corporation, in the amount of $7,325.89, to cover expenses beyond the designated Construction Contingency, and to bring closure to the Aquatic and Recreation Center Expansion Project; and authorizing the City Manager to sign the necessary documents. - Mr. Jack Clark motioned to approve. - Mr. Neil Bales seconded the motion. All in favor. Approved PARKS AND RECREATION BOARD ITEMS Item 8: Update from the Coppell Lacrosse Association - Mr. Chris Braun, President of the Coppell Lacrosse Association, gave an update on current activities. Item 9: Introduction of the proposed architect (Dunaway Associates) and discussion regarding the project to have the Andrew Brown Park System redesigned - Mr. Brad Reid introduced Mr. Phillip Neeley of Dunaway Associates and discussed possibly ideas for the redesign project. Item 10: Update from the Kid Country Subcommittee - Mr. Jack Clark reported that the Casino Night Fundraiser event was a great success. Tear down of the Kid Country Playground is set for August. The rebuild is scheduled for the first week in October. Item 11: Youth Advisor's Report - No items to report. Item 12: Director's Report - Special Activities • Bounce is scheduled for May 12, 10 -2 pm, at Wagon Wheel Park. • The Aquatic and Recreation Center Grand Re- Opening is scheduled for May 26 at 10 at the CARC. - Project Update • The Friends of the Nature Park are in the process of starting the build of the new Bio- Diversity Center. • The Lifeguard staff at the Aquatic and Recreation Center was awarded the "2011 Gold International Aquatic Safety Award" by Ellis and Associates. Item 13: Chair Report • Future Agenda Items o No items at this time. • Adopt a Location o Will be discussed at a future meeting. Item 14: Adjourn - Meeting adjourned at 8:20 pm. Im Meeting Minutes 5/7/12 Page 2 J Greg Garcila, Pre ecili Gandar Recording Secretary