BM 2011-08-08 PBPARKS AND RECREATION / COPPELL RECREATION DEVELOPMENT
CORPORATION/TREE BOARD
MEETING MINUTES
August 8, 2011
Meeting Time: 6:30 p.m.
Meeting Place: Coppell Road Service Center
816 S. Coppell Road
Coppell, Texas 75019
Members Present: Greg Garcia, Jack Clark, Brian Brandstetter, Larry Jones, Ed Guignon,
Biju Mathew, Phillip Houm, Nicholas Velez, Lauren Barbo
Staff Present: Guy McLain, John Elias, Kevin Price, Doug Kratz, Cecilia Gandara
The Coppell Park and Recreation Board /CRDC /Tree Board met at 6:30 p.m., Monday, August 8, 2011,
in the conference room at the Coppell Road Service Center. The purpose of the meeting was to consider
the following items:
AGENDA
Item 1: Call the meeting to order.
- Mr. Greg Garcia called the meeting to order at 6:30 pm.
Item 2: Citizen's Forum.
- No citizens present.
COPPELL RECREATION DEVELOPMENT CORPORATION ITEMS
Item 3: Consider approval of the minutes from the July 11, 2011 meeting.
- Mr. Larry Jones motioned to approve.
- Mr. Biju Mathew seconded the motion. All were in favor. Approved
Item 4: Consider rescinding an award of a contract with Comm -Fit in the amount of $116,065.40 for
fitness equipment for the Coppell Aquatics and Recreation Center, and authorizing the
President of the CRDC and the City Manager to execute the necessary action
- Mr. Larry Jones motioned to approve.
- Mr. Jack Clark seconded the motion. All were in favor. Approved
Item 5: Consider award of bids and authorize purchase orders for fitness equipment for the Coppell
Aquatics and Recreation Center to the following vendors and in the amount as follows:
Comm -Fit in the amount of $103,645.15 and TKO in the amount of $15,672.70, and
authorize the President of the CRDC and the City Manager to execute the necessary action
- Mr. Jack Clark motioned to approve.
- Mr. Brian Brandstetter seconded the motion. All were in favor. Approved
Item 6: Consider an amendment to a contract with Fitco in the additional amount of $12,090.00, for
shipping and installation of fitness equipment previously purchased and authorized
- Mr. Jack Clark motioned to approve.
- Mr. Biju Mathew seconded the motion. All were in favor. Approved
Meeting Minutes
8/8/11
Page 2
PARKS AND RECREATION BOARD ITEMS
Item 7: Annual update by the Coppell Lacrosse Association
- Mr. Chris Braun, President of the Coppell Lacrosse Association updated the board on
current and future activities.
Item 8: Discussion regarding Coppell Youth Sports' season overlap survey results
- Mr. Ray Turco of Ray Turco and Associates gave a presentation to discuss the survey
results.
Item 9: Discussion regarding the Resident/Non- Resident Fee Structure
- Mr. Brad Reid informed the board that the Parks and Recreation Department has been
reviewing the Resident/Non- Resident Fee Structure and cost recovery of providing
fields for the sports associations.
Item 10: Update regarding the Parks and Recreation Cost Recovery Project
- Mr. Brad Reid gave an update on the Cost Recovery Project.
Item 11: Update from the Kid Country Subcommittee
- Mr. Jack Clark informed the board that the committee has been working on finalizing
the final drawings and have scheduled monthly meetings with the subcommittees to set
expectations and timelines.
Item 12: Youth Advisor's Report
- None to report.
Item 13: Director's Report
• Special Activities
o Music Series will be held every Friday in August at the Town Center Plaza
• Project Update
o The Aquatic and Recreation Center expansion is moving according to
schedule.
Item 14: Chair Report
• Future Agenda Items
o No items at this time.
• Adopt a Location
o Two more pick ups left to finish out the year.
Item 15: Adjourn
• Mr.
Jack Clark motioned to adjourn at 8:40 pm.
motion. All were favor.