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BM 2012-10-18 PZMIN101812 Page 1 of 10 MINUTES OF OCTOBER 18, 2012 The Planning and Zoning Commission of the City of Coppell met in Pre-session at 6:00 p.m., and in Regular session at 6:30 p.m., on October 18, 2012, in the Council Chambers of Coppell Town Center, 255 Parkway Boulevard, Coppell, Texas. The following Commissioners were present: COMMISSIONERS: Edmund Haas – Chairman Gregory Frnka – Vice Chairman Anna Kittrell Craig Pritzlaff – Arrived at 6:41 p.m. Charles Sangerhausen Glenn Portman Justin Goodale Also present were Director of Planning, Gary Sieb; Assistant Director of Planning, Marcie Diamond; City Planner, Matt Steer; Graduate Engineer, Mike Garza and Secretary, Juanita Miles. The purpose of the meeting is to consider the following items: ITEM # ITEM DESCRIPTION PRE-SESSION: (Open to the Public) 1. Briefing on the Agenda. The Planning Commission was briefed on each posted agenda item in the Workshop Session. No vote was taken on any item discussed. REGULAR SESSION: (Open to the Public) 2. Call to Order. Chairman Haas called the meeting to order. 3. Consider approval of the minutes for September 20, 2012. Commissioner Kittrell made a motion to approve the minutes for September 20, 2012, as written. Vice Chairman Frnka seconded; motion carried (6-0), with Commissioners Goodale, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. Commissioner Goodale left the meeting at 6:35 p.m. 4. PUBLIC HEARING: Consider approval of CASE NO. PD-185R3-LI, Coppell Industrial Addition (Tradepoint), Lot 2, Block A, a zoning change request from PD -185R-LI (Planned Development-185 Revised-Light Industrial) to PD-185R3-Light Industrial (Planned Development-185 Revision 3-Light Industrial), to establish a Detail Site Plan for a 1,077,716-square-foot office/warehouse building on 53.4 acres of property located on the north side of West Bethel Road, between Royal Lane and Freeport Parkway at the request of Hillwood Investments Properties, being represented by Lee Rader, Macgregor Associates Architects. STAFF REP.: Marcie Diamond ITEM # ITEM DESCRIPTION MIN101812 Page 2 of 10 Presentation: Assistant Director of Planning, Marcie Diamond introduced this case to the Commission with exhibits, elevations and a color board. She stated that staff is recommending approval with conditions which she read into the record. Lee Rader, Macgregor Associates Architects, 2839 Paces Ferry Road, Atlanta, Georgia, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve CASE NO. PD-185R3-LI, Coppell Industrial Addition (Tradepoint), Lot 2, Block A, a zoning change request from PD-185R-LI (Planned Development-185 Revised-Light Industrial) to PD-185R3-Light Industrial (Planned Development-185 Revision 3-Light Industrial), for a 1,077,716-square-foot office/warehouse building, subject to the following PD conditions: 1. Ornamental trees are permitted in the landscape islands in the parking areas that are over the drainage area in lieu of overstory trees. 2. The monument signs are permitted to have internally lit halo letters. 3. A maximum of four (4) directional signs may be mounted on poles, with a maximum effective height of eight (8) feet. In addition, the following drafting errors need to be corrected: 1. Resolve the discrepancies in the square footage of the office and warehouse in relation to total building size in the parking calculations on Sheet A-1.1. 2. Include the mezzanine area in the parking calculations on Sheet A-1.1. 3. Correct the dimension of the northern property line (Creekview Drive) on Sheet L-0.0 to be 1,105.41’ instead of 2047.09’. 4. Delete “BS-2” from the north northern façade on Sheet A-1.5 Commissioner Portman seconded; motion carried (5-0), with Commissioners Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. Commissioner Pritzlaff joined the meeting at 6:41 p.m. 5. Consider approval of the Coppell Industrial Addition (Tradepoint), Lot 2, Block A, Final Plat, being a final plat of Lot 2, Block A, to establish necessary fire lane and utility easements for the development of a 1,077,716-square-foot office/warehouse building on 53.4 acres of property located on the north side of West Bethel Road, between Royal Lane and Freeport Parkway at the request of Kerry Roetzel, Hillwood Investments Properties. STAFF REP.: Marcie Diamond ITEM # ITEM DESCRIPTION MIN101812 Page 3 of 10 Presentation: Assistant Director of Planning, Marcie Diamond introduced this companion case to the Commission with exhibits. She stated that staff is recommending approval with conditions which she read into the record. Lee Rader, Macgregor Associates Architects, 2839 Paces Ferry Road, Atlanta, Georgia, was present to represent this case, to address questions and stated agreement with staff’s recommendations. Mike Garza, City of Coppell/Engineering, addressed the Commission’s concerns about drainage issues. Action: Vice Chairman Frnka made a motion to approve the Coppell Industrial Addition (Tradepoint), Lot 2, Block A, Final Plat, for a 1,077,716-square-foot office/warehouse building, subject to the following conditions: 1. Review all easements and assure that they are being dedicated and abandoned in the appropriate manner. 2. Delete the notes that state “Easements are to be granted by separate instrument at later date” under the ONCOR and TXU Gas Company signature blocks. Commissioner Sangerhausen seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 6. Consider approval of the Villas of Lake Vista PH 2, Final Plat, being a final plat to allow 39 single-family lots and (5) five common area lots on 9.3 acres of property located on the south side of Lake Vista Drive, approximately 970 feet east of North MacArthur Boulevard, at the request of WPC 2004 Coppell, LP, being represented by Matt Alexander, P.E., Dowdey, Anderson & Associates, Inc. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits. He stated that the Commission has been authorized to approve this final plat and staff is recommending approval with no conditions. Action: Chairman Haas made a motion to approve the Villas of Lake Vista PH 2, Final Plat, with no conditions. Vice Chairman Frnka seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 7. PUBLIC HEARING: Consider approval of CASE NO. PD-258-SF, Grapevine Springs Residential (The Villas of Southwestern), a zoning change request from C (Commercial) to PD-258-SF (Planned Development-258-Single Family), to permit the development of seven (7) single-family lots and three (3) common area lots on 3.87 acres of land located north of Southwestern Boulevard, approximately 1,060 feet west of Howell Street, and to amend the Land Use Map ITEM # ITEM DESCRIPTION MIN101812 Page 4 of 10 of the Coppell 2030 Comprehensive Master Plan from “Industrial Special District” to “Residential Neighborhood”, at the request of Srilakshmi Paladugu. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits and color renderings. He mentioned four notices were mailed to property owners within 200 feet of this request; none returned in favor; none returned in opposition. He stated that staff is recommending approval with conditions which he read into the record. Suku Banerjee, BETA, Inc., 6001 Summerside Drive, Suite 102, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendation. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Sangerhausen made a motion to approve CASE NO. PD-258-SF, Grapevine Springs Residential (The Villas of Southwestern), a zoning change request from C (Commercial) to PD-258-SF (Planned Development-258-Single Family), and to amend the Land Use Map of the Coppell 2030 Comprehensive Master Plan from “Industrial Special District” to “Residential Neighborhood”, with the following conditions: 1. Eliminate parking spaces at the ends of the hammer heads 2. Access drive needs a minimum 25-foot-width with standard six-inch curb detail and a four- foot sidewalk 3. This plan should show three (3) common areas (“X” lots), with 1X the open space adjacent to the creek; 2X the parking and access/fire lane/utility easement parcel; 3X the open space east of the hammerhead. 4. Southwestern Boulevard is a variable width R.O.W. 5. Section showing 24-foot entry needs correction to 25 feet, standard six-inch curb and sidewalk detail. 6. Modify Condition 11 as it relates to the entry area; once inside the project (approximately 200 feet) transition to mountable curbs can be used. 7. A $1285 Park Development fee per lot needs to be paid prior to construction. 8. A tree removal permit prior to start of construction is required. Vice Chairman Frnka seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 8. Consider approval of the Grapevine Springs Residential (The Villas of Southwestern), Preliminary Plat, a preliminary plat to subdivide 3.87 acres of property to permit the development of seven (7) single-family lots and three (3) common area lots on land located north of Southwestern Boulevard, approximately 1,060 feet west of Howell Street, at the request of Srilakshmi Paladugu. STAFF REP.: Gary Sieb ITEM # ITEM DESCRIPTION MIN101812 Page 5 of 10 Presentation: Director of Planning, Gary Sieb introduced this companion case to the Commission with exhibits. He stated that staff is recommending approval with conditions which he read into the record. Suku Banerjee, BETA, Inc., 6001 Summerside Drive, Suite 102, Dallas, Texas, was present to represent this case, to address questions and stated agreement with staff’s recommendation. Action: Commissioner Sangerhausen made a motion to approve the Grapevine Springs Residential (The Villas of Southwestern), Preliminary Plat, with the following conditions: 1. There will be additional comments during detailed engineering review. 2. Provide a looped waterline system. 3. Change Southwestern Boulevard to a variable width street R.O.W. 4. Remove each of the two parking space bays at the ends of the hammer head. 5. Change PD Condition 11 to indicate a 25-foot access easement with six-inch curbs for first 200 feet of access length with four-foot sidewalk; mountable curbs can be used on interior of project. 6. Identify three (3) “X” lots as follows: Lot 1X as indicated on plat; Lot 2X the fire lane mutual access and utility easement; Lot 3X the open space to the east. 7. A $1285 Park Development fee per lot to be paid prior to construction. 8. A tree removal permit prior to start of construction is required. Vice Chairman Frnka seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed 9. Consider approval of the Walgreens (Electric Vehicle Charging Station), Site Plan Amendment, to amend the existing site plan to allow an electric vehicle charging station to occupy three (3) existing parking spaces on 1.8 acres of property located at 313 North Denton Tap Road, being the northwest corner of Denton Tap Road and Parkway Blvd, at the request of Dallas L. May, LCA Environmental. STAFF REP.: Gary Sieb Presentation: Director of Planning, Gary Sieb introduced this case to the Commission with exhibits. He stated that staff is recommending approval with conditions which he read into the record. Jason Buckland, NRG Electric Vehicles, 12230 Katy Freeway, Houston, Texas, and Dallas May, Aenvironmental, 13221 Bee Street, Farmers Branch, Texas, were present to represent this case, to address questions and stated agreement with some of staff’s recommendations. Action: After much discussion, Commissioner Pritzlaff made a motion to approve the Walgreens (Electric Vehicle Charging Station), Site Plan Amendment, subject to the following revised conditions: 1. A building permit is required prior to construction of the station. 2. Remove the pole sign from the proposal. 3. Applicant will work with ONCOR to avoid adding an additional power pole on Denton Tap Road. ITEM # ITEM DESCRIPTION MIN101812 Page 6 of 10 Chairman Haas seconded; motion failed (2-4), with Commissioners Pritzlaff and Haas voting in favor. Commissioners Frnka, Sangerhausen, Portman and Kittrell opposed. Vice Chairman Frnka made a motion to approve the Walgreens (Electric Vehicle Charging Station), Site Plan Amendment, subject to the following revised conditions: 1. A building permit is required prior to construction of the station. 2. Remove the pole sign from the proposal. 3. Elimination of the proposed power pole on Denton Tap Road. Commissioner Sangerhausen seconded; motion carried (4-2), with Commissioners Frnka, Sangerhausen, Portman and Kittrell voting in favor. Commissioners Pritzlaff and Haas opposed. 10. PUBLIC HEARING: Consider approval of CASE NO. PD-200R4-SF-7, Petterson Addition, a zoning change request from PD-200R2-SF-12 (Planned Development-200 Revision 2-Single Family-12) to PD-200R4-SF-7 (Planned Development-200 Revision 4-Single Family-7), to allow the development of seven (7) single-family lots and two (2) common area lots on 2.27 acres of property located along the north side of West Sandy Lake Road, approximately 130 feet west of Summer Place Drive, at the request of Nancy J. Petterson, represented by Tommy Cansler, Timberland Creek Companies, Inc. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits. He mentioned 43 notices were mailed to property owners within 200 feet of this request; none returned in favor; one returned in opposition and one was undecided. He stated that staff is recommending approval subject to conditions which he read into the record. Bobby Rollings, Timberland Creek Co. Inc., 3221 St. Georges Drive, Plano, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendation, with the exception to the condition concerning Lot 3XR. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Kittrell made a motion to approve CASE NO. PD-200R4-SF-7, Petterson Addition, a zoning change request from PD-200R2-SF-12 (Planned Development-200 Revision 2- Single Family-12) to PD-200R4-SF-7 (Planned Development-200 Revision 4-Single Family-7), subject to the following revised conditions: 1. Resolution of the proposed turnaround at the end of the proposed private drive. 2. Show an enlarged detail of the turnaround and the surrounding easements, property lines and setbacks. ITEM # ITEM DESCRIPTION MIN101812 Page 7 of 10 3. Include the private drive as a separate X-lot (Lot 3XR), on lots 5R and 6R, indicate as an easement. 4. Recommend a six-foot stained board-on-board fence with trim cap be used along the alley rights-of-way and modify the garbage enclosure details accordingly. 5. Submit the draft HOA documents for City Attorney review. 6. Include the six-foot side yard setback within the PD Conditions Table on the Site Plan. 7. A tree removal permit shall be required before the start of construction. 8. Park Development Fees are $1,285 per unit. 9. Clearly label the variable width easement. 10. The underground detention, storm drain and the pavement will be maintained by the HOA. 11. There will be additional comments during detailed engineering plan review. Commissioner Pritzlaff seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 11. PUBLIC HEARING: Consider approval of the Petterson Addition, Replat, being a replat to establish seven (7) single-family lots, two (2) common area lots and easements on 2.27 acres of property located along the north side of West Sandy Lake Road, approximately 130 feet west of Summer Place Drive, at the request of Nancy J. Petterson, represented by Tommy Cansler, Timberland Creek Companies, Inc. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission with exhibits. He mentioned one notice was mailed to the property owner of this request. He stated that staff is recommending approval subject to conditions which he read into the record. Bobby Rollings, Timberland Creek Co. Inc., 3221 St. Georges Drive, Plano, Texas, was present to represent this case, to address questions and stated he was in agreement with staff’s recommendation, with the exception to the condition concerning Lot 3XR. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Vice Chairman Frnka made a motion to approve the Petterson Addition, Replat, subject to the following revised conditions: 1. Reflect the correct private drive turnaround design and show an enlargement of this area on the plan. 2. Modify the dedicatory note to eliminate the last two sentences. 3. Designate the private drive as an X-lot (Lot 3XR) and on lots 5R and 6R, indicate as an easement. 4. Clearly label the variable width easement. ITEM # ITEM DESCRIPTION MIN101812 Page 8 of 10 5. The underground detention, storm drain and the pavement will be maintained by the HOA. 6. There will be additional comments during detailed engineering plan review. Commissioner Kittrell seconded; motion carried (6-0), with Commissioners, Pritzlaff, Haas, Frnka, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 12. PUBLIC HEARING: Consider approval of CASE NO. PD-221R7-HC, Duke Lesley Addition (RaceTrac), a zoning change request from PD-221R3-HC (Planned Development 221-Revision 3-Highway Commercial) to PD-221R7-HC (Planned Development 221-Revision 7-Highway Commercial), to amend the Concept Plan on 17.4 acres and to attach a Detail Site Plan on 1.8 acres to allow the development of a 5,928 -square-foot convenience store with eight (8) pump islands on property located at the northwest corner of South Belt Line Road and I.H. 635 at the request of Frisco 5 Ventures LP (RaceTrac Petroleum), being represented by Gladys Bowen, Masterplan Consultants. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this case to the Commission with exhibits and elevations. He mentioned eight notices were mailed to property owners within 200 feet of this request; none returned in favor; none returned in opposition. He stated that staff is recommending denial due to conflicts with the Comprehensive Plan, the land use not being compatible with that envisioned for this location and major deficiencies in the landscape area. Dallas Cothrum, Masterplan Consultants, 900 Jackson Street, Suite 640, Dallas, Texas, was present to represent this case, presented a slide presentation to the Commission, address comments and questions and stated he was not in agreement with staff’s recommendation to deny. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. The following person spoke: Tom Paredes, John Evans Real Estate, 8350 N Central Expwy, Ste. 1300, Dallas, Texas, spoke in favor. Chairman Haas closed the public hearing. Action: Commissioner Pritzlaff made a motion to deny CASE NO. PD-221R7-HC, Duke Lesley Addition (RaceTrac), a zoning change request from PD-221R3-HC (Planned Development 221- Revision 3-Highway Commercial) to PD-221R7-HC (Planned Development 221-Revision 7- Highway Commercial) as submitted. Commissioner Portman seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 13. PUBLIC HEARING: Consider approval of the Duke Lesley Addition, Lots 1R1 & 1R2, Block C, Replat, being a replat of Lot 1, Block C, of the Duke Lesley Addition to establish fire lane, mutual access ITEM # ITEM DESCRIPTION MIN101812 Page 9 of 10 and utility easements to allow the development of a 5,928-square-foot convenience store with eight (8) pump islands on Lot 1R2 containing 1.9 acres of property and Lot 1R1 containing 15.5 acres being reserved for future development, located at the northwest corner of South Belt Line Road and I.H. 635 at the request of Frisco 5 Ventures LP (RaceTrac Petroleum), being represented by Gladys Bowen, Masterplan Consultants. STAFF REP.: Matt Steer Presentation: City Planner, Matt Steer introduced this companion case to the Commission and stated that staff is recommending denial because the PD request was denied. Public Hearing: Chairman Haas opened the Public Hearing, asking for people who wanted to speak either in favor or opposition or wanted to comment on this request to come forward. No one spoke. Chairman Haas closed the public hearing. Action: Commissioner Pritzlaff made a motion to deny the Duke Lesley Addition, Lots 1R1 & 1R2, Block C, Replat. Vice Chairman Frnka seconded; motion carried (6-0), with Commissioners Pritzlaff, Frnka, Haas, Sangerhausen, Portman and Kittrell voting in favor. None opposed. 14. Update on Council action for planning agenda items on October 9, 2012: A. An Ordinance for CASE NO. PD-214R6-C, Arbor Manor Retail (Jersey Mikes), a zoning change from PD-214R5-C to PD-214R6-C, to allow an additional 1,500- square-foot restaurant within the retail building to be constructed on 1.5 acres of property located at 143 S. Denton Tap Road. B. An Ordinance for CASE NO. PD-228R4-HC, Vista Ridge Retail Amended, Lot 3R, Block A, (Elite Care), a zoning change from PD-228-HC to PD-228R4-HC, to allow a 14,000-square-foot medical facility on approximately 1.8 acres of property located on the north side of S.H. 121 approximately 400 feet east of Denton Tap Road. C. An Ordinance for CASE NO. PD-250R3R-H, Old Town Addition (Main St) Entry Feature Sign, Lot 1RX, Block B, a zoning change from PD-250R3-H to PD-250R3R- H, to establish a Detail Sign for the Entry Feature on 0.022 acres of property located at the southeast corner of Bethel Road and Main Street. D. A Resolution by the City Council accepting a petition of Denton Creek Land Company LTD., to annex 25.904 acres of property to the City of Coppell, Texas in the Extraterritorial Jurisdiction of the City of Coppell; establishing two public hearings to consider such Annexation and Service Plan; providing for a date to consider adoption of the Ordinance annexing said property. E. PD-238R2-HC, Coppell Office Village, a zoning change request from PD-238R-HC to PD-238R2-HC, to revise the Detail Site Plan to allow the existing 40-square-foot monument sign to be externally illuminated with a four-foot bronze fixture with white florescent lighting in lieu of the existing internal LED lighting on property located at 225 East S.H. 121. F. PD-257-C, Neighborhood Credit Union, a zoning change request from C to PD-257- C, to allow the development of an approximate 2,800-square-foot bank facility with ITEM # ITEM DESCRIPTION drive-thru lanes on approximately 1.25 acres of property located at the northeast corner of Denton Tap Road and Vanbebber Drive. G. Texas Bank Addition, Lots 1R1 & 1R2 , Block A (Neighborhood Credit Union), Replat, being a replat of Lot 1, Block A, into Lots 1R1 & 1R2, of the Texas Bank Addition to establish necessary easements and fire lanes to allow the development of an approximate 2,800-square-footbank facility with drive-thru lanes on Lot 1R1 containing 1.25 acres, with the remaining 1.25 acres being Lot 1R2 on property located at the northeast corner of Denton Tap Road and Vanbebber Drive. H. PD-250R7-H, Old Town Addition (Main Street) Restaurant, Lot 1R, Block B, a zoning change request from PD-250-H to PD-250R7-H, to establish a Detail Site Plan for a 3,574-square-foot restaurant building on 0.52 acres of property located on the south side of West Bethel Road between Burnet Street and Main Street. I. PD-256-SF-9, Old Coppell Estates, Lots 1R, 2R & C-1R, Block 1, a zoning change request from H & SF-9 to PD-256-SF-9, to allow the expansion of single family and common area uses on 0.76 acres of property located on the north side of West Bethel Road, west of Hearthstone Lane (369 & 373 Hearthstone Lane & 408 Bethel Road). J. Old Coppell Estates, Lots 1R, 2R & C-1R, Block 1, Replat, being a replat of Lots 1,2 & C-1, Block 1, to incorporate 0.28 acres of unplatted property into (3) three lots. Lot 1R (373 Hearthstone Lane), will contain 0.349 acres; Lot 2R (369 Hearthstone Lane), will contain 0.373 acres and Lot C-1R (a common area lot), will contain 0.035 acres. Update on Council action for planning agenda items on October 23, 2012: A. A public hearing to consider the Annexation and Service Plan on 15.904 acres of property to the City of Coppell; providing for a date to consider adoption of the Ordinance annexing said property. During the Pre-Session, Director of Planning, Gary Sieb advised the Commission of Council:s actions on October 9 & 23, 2012 and stated that Council approved all of the above-stated items. "'" 15. Director's Comments. There were no additional comments. ADJOURNMENT . ing further 0 discuss, the meeting adjourned at approximately 9:44 p.m. MINI01812 Page 10 oflO