BM 2012-10-11 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
October 11, 2012
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
October 11, 2012 in the board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Chair, Patricia Nicks at 7:02
p.m. Other board members present were Thomas Dwyer, Wednesday Foster, Karla Tabor,
Stephen Charters, and John Boyd, Youth Advisors Sai Panguluri and Shashwat Chaturvedi were
also present. Staff in attendance were Library Director, Vicki Chiavetta, Assistant Director, Jane
Darling and Sr. Administrative Technician, Kim McGrath,
2. APPROVAL OF MINUTES FROM THE SEPTEMBER 13, 2012 REGULAR
BOARD MEETING: Stephen Charters moved to approve the minutes and Wednesday Foster
seconded the motion. All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
Workload Indicators & Year End Statistics: Circulation reached an all-time high
of 632,144 and there were over 300,000 visitors to the library. The addition of the 3M
e -books has been very popular with the patrons. The UNT students who are helping
with the library's strategic plan conducted a survey over the span of three days.
Patrons were asked to fill out a questionnaire and the students also observed how the
library was being utilized such as what materials were taken off the shelves and how
many were using laptops. Wifi usage was found to be very high which may be
attributed to the marketing strategy of the library which has sought to make the
library user friendly and a gathering place for the community.
Programs: Coppell Reads author night is October 17th. The Teen After -Hours "Mad
Hatter's" party is October 277th and there will be Trick or Treat night at the library for
Halloween.
5. E -BOOK DEMONSTRATION: Assistant Director, Jane Darling demonstrated how to
download ebooks.
6. 2013 TLA CONFERENCE IN FORT WORTH: Jane Darling gave a presentation on
the 100th annual Texas Library Association Conference which will be held April 24th — 271, in
Fort Worth. Jane is in charge of volunteers and gave information to the Board regarding
volunteer opportunities at the Conference. A free pass to the exhibits is given in exchange for
working a four-hour shift at the conference. The volunteer form may be found online at txla.org.
7. FIVE YEAR BUDGET PLAN: Vicki Chiavetta shared information on the library's
5 -year plan. The first phase includes submitting IS and building requests for technology and
facilities maintenance for the library. Vicki asked the Board to email any ideas or suggestions to
her.
8. LIBRARY BOARD YOUTH ADVISOR INTERVIEWS: Vicki gave a report on the
youth advisor interviews which were conducted on Monday, October 8th. There were a total of
21 teens interviewed out of 22 who applied. Results will be announced after all the Boards have
finished with their interviews.
9. STRATEGIC PLAN UPDATE: There were a total of twelve people who responded to
letters that were sent inviting interested Coppell residents to participate in the strategic planning
committee. The first meeting will be on October 16th. The UNT students collected about 150
questionnaires from library patrons and recorded in-house usage of materials along with activities of
patrons. This information will be used by the committee to help with the library's strategic plan. The
UNT students will act as scribes at the committee meetings. Vicki will keep the Board updated.
10. YOUTH ADVISOR'S REPORT: Shashwat Chaturvedi asked if a book exchange could
be expanded to include college textbooks. Vicki will talk to the CISD librarians. Karla Tabor
suggested that a book exchange with college textbooks would be difficult to manage. Shashwat
asked about a "maker -space" lab for the library. He also shared information about an app
development club at Coppell High School. Sai Panguluri would like to get the book exchange set
up by the end of this school year and have. it include items such as study guides.
11. LIBRARY BOARD GOALS AND OBJECTIVES: Vicki spoke about some of the
ongoing library programs such as Coppell Reads.
12. 501 (c) 3 FOUNDATION/FRIENDS GROUP: Karla Tabor gave an update on the
progress of the committee to reorganize a Friend's Group for the library. The committee will
meet on the second Monday of each month and will begin working on the by-laws. Karla also
called the IRS to inquire about the progress of the paperwork that has been filed.
13. OTHER ITEMS: Vicki stated that the Irving Public Library will start charging non-
resident fees on November 1"- Irving residents may still use the Coppell Library, but will no
longer be able to check out materials unless they purchase a library card. Library staff will
review the current non -residency procedure and decide when to implement a change.
14. ADJOURNMENT: Chair, Patricia Nicks adjourned the meeting at 8:39 p.m.
ednesday Fost , L' rary Board Vice -Chair
Kim McGrath, Sr. Administrative Technician
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