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CP 2013-01-22City Council City of Coppell, Texas Meeting Agenda 255 Parkway Boulevard Coppell, Texas 75019-9478 Council Chambers5:30 PMTuesday, January 22, 2013 KAREN HUNT TIM BRANCHEAU Mayor Mayor Pro Tem BOB MAHALIK BILLY FAUGHT Place 2 Place 5 WES MAYS MARVIN FRANKLIN Place 3 Place 6 GARY RODEN AARON DUNCAN Place 4 Place 7 CLAY PHILLIPS City Manager Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 22, 2013, at 5:30 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. 1.Call to Order 2.Executive Session (Closed to the Public) 1st Floor Conference Room Section 551.072, Texas Government Code - Deliberation regarding Real Property. A.Discussion regarding property purchases and matters concerning property located at Northlake. B.Discussion regarding property located south of Bethel and east of S. Coppell Road. 3.Work Session (Open to the Public) 1st Floor Conference Room A.CAFR Presentation by Auditor. B.Discussion regarding Branding Initiative. C.Distribution of Draft Statistical Fact Sheets. D.Discussion regarding Dog Park. Page 1 City of Coppell, Texas Printed on 8/16/2016 January 22, 2013City Council Meeting Agenda E.Discussion regarding Wind Turbines. F.Discussion of Agenda Items. Branding Memo.pdf Branding Baseline Study Jan 2013.pdf Dog Park Memo.pdf Attachments: Regular Session (Open to the Public) 4.Invocation 7:30 p.m. 5.Pledge of Allegiance 6.Consider approval of a proclamation naming the month of January as, “School Board Appreciation Month,” and authorizing the Mayor to sign. Proclamation School Board Appreciation Month 2013.pdfAttachments: 7.Report by the Economic Development Committee. 8.Citizens’ Appearance 9.Consent Agenda A.Consider approval of minutes: January 8, 2013. Minutes.pdfAttachments: B.Consider approval to utilize the City of Grand Prairie’s contract with Nortex Concrete Lifting and Stabilization, Inc., as authorized by the Texas Local Government Code, Section 271.102, to perform our yearly street repair/mud jacking program, in an amount of $150,279.84.; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute any necessary documents. Nortex Annual Contract Memo.pdf Nortex Annual Contract LGC Sec. 271.102.pdf Nortex Annual Contract Pricing Extension.pdf Nortex Annual Contract List.pdf Nortex Annual Contract Grand Prairie.pdf Attachments: C.Consider approval of the procurement of a Jet Rodder Truck from Texas Underground Inc. and Chastang Ford through an Interlocal Agreement with Houston Galveston Area Council (H-GAC), for a total amount of $101,884.50, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Page 2 City of Coppell, Texas Printed on 8/16/2016 January 22, 2013City Council Meeting Agenda Jet Rodder Purchase Memo.pdf Jet Rodder Purchase Pipehunter HGAC Quote.pdf Jet Rodder Purchase HGAC F550 Quote.pdf Attachments: D.Consider approval to purchase GPS/Multimode Opticom Devices for 9 intersections from Consolidated Traffic Controls, Inc. through an Interlocal Agreement with Houston Galveston Area Council (H-GAC), as provided for in the 2012-2013 Infrastructure Maintenance Fund, for the amount of $60,783.96; and authorizing the City Manager to sign and execute any necessary documents. Opticom Upgrade Memo.pdf Opticom Upgrade Fire Memo.pdf Opticom Upgrade Quote Summary.pdf Opticom Upgrade HGAC Quote for 9 Intersections.pdf Attachments: End of Consent Agenda 10.Consider approval of the Comprehensive Annual Financial Report for the fiscal year ending September 30, 2012. CAFR memo.pdfAttachments: 11.Consider approval of the Conceptual Master Plan for the Andrew Brown Park system. Memorandum.pdf Preliminary Master Plan Summary.pdf Attachments: 12.Consider approval of a Professional Services Agreement with Teague Nall Perkins, in the amount of $69,510.00, for design services related to the master planning of the median landscapes throughout the city, and authorizing the City Manager to sign the necessary documents. Memorandum.pdf Agreement.pdf Median Landscape Plan.pdf Attachments: 13.Consider approval of Bid No. Q-0113-01 to MEGA Contractors, Inc., in the amount of $1,610,500.00, for the construction of The Square at Old Town Coppell, and authorizing the City Manager to sign the necessary documents. Memorandum.pdf Bid.pdf Bid Tabulation.pdf Attachments: 14.Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell by amending Chapter 6, “Business Regulations,” Article 6-15, “Temporary Signs,” Section 6-15-5, “Provisions for all zoning districts,” by amending Page 3 City of Coppell, Texas Printed on 8/16/2016 January 22, 2013City Council Meeting Agenda Sub-Sections 8(A), 8(B), 8(C), and 8(E), and by amending Section 6-15-6 “Provisions for temporary (On-premises) signs, by adding Subsection 6-15-6(5), and by amending 6-15-7 “Provisions for temporary off-premises signs” by amending Subsections 1, 3, 5, 6, and adding Subsection 7, and by amending 6-15-8 “Sign Zones” by amending frame requirements and locations and by deleting Subsections 6, 11, 12, 15, 16(b), and amending 16(d); providing a savings clause; providing a severability clause; providing an effective date; and authorizing the Mayor to sign and execute any necessary documents. Temporary Sign Ordinance Amendment Memo.pdf Temporary Sign Ordinance Amendment with changes.pdf Temporary Sign Ordinance Amendment Final.pdf Attachments: 15.Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell, Chapter 9, Article 9-2, “Fence Regulations,” by amending Section 9-2-1, “Definitions,” by amending the definition for “Composite” and deleting definition of “Finish Side,” by amending Section 9-2-7, “Materials, Orientation and Colors,” by amending Subsection (A) to provide an exception for split rail fences; providing a repealing clause; providing a severability clause; providing a penalty of fine not to exceed the sum of two-hundred dollars ($200.00) for each offense; and authorizing the Mayor to sign and execute any necessary documents. Fence Ordinance Amendment Memo.pdf Fence Ordinance Amendment with changes .pdf Fence Ordinance Amendment Final.pdf Attachments: 16.City Manager Reports Project Updates and Future Agendas. 17.Mayor and Council Reports A.Report by Mayor Hunt regarding the Volunteer Service Organization Roundtable. 18.Council Committee Reports A.Carrollton/Farmers Branch ISD/Lewisville ISD - Faught and Roden B.Coppell ISD - Mahalik and Mays C.Coppell Seniors - Brancheau and Faught D.Dallas Regional Mobility Coalition - Hunt E.International Council for Local Environmental Initiatives (ICLEI) - Brancheau F.Metrocrest Medical Foundation - Mahalik G.Metrocrest Family Medical Services - Mays Page 4 City of Coppell, Texas Printed on 8/16/2016 January 22, 2013City Council Meeting Agenda H.Metrocrest Social Service Center - Franklin I.North Central Texas Council of Governments - Duncan J.North Texas Commission - Roden K.Senior Adult Services - Franklin 19.Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. 20.Necessary Action from Executive Session Adjournment ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary PUBLIC NOTICE - STATEMENT FOR ADA COMPLIANCE The City of Coppell acknowledges its responsibility to comply with the Americans With Disabilities Act of 1990. Thus, in order to assist individuals with disabilities who require special services (i.e. sign interpretative services, alternative audio/visual devices, and amanuenses) for participation in or access to the City of Coppell sponsored public programs, services and/or meetings, the City requests that individuals makes requests for these services forty-eight (48) hours ahead of the scheduled program, service, and/or meeting. To make arrangements, contact Vivyon V. Bowman, ADA Coordinator or other designated official at (972) 462-0022, or (TDD 1-800-RELAY, TX 1-800-735-2989). Page 5 City of Coppell, Texas Printed on 8/16/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0890 File ID: Type: Status: 2013-0890 Agenda Item Executive Session 1Version: Reference: In Control: City Secretary 01/15/2013File Created: 01/22/2013Final Action: Executive SessionFile Name: Title: Discussion regarding property purchases and matters concerning property located at Northlake. Notes: Agenda Date: 01/22/2013 Agenda Number: A. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Discussed under Executive Session 01/22/2013City Council Discussed under Executive Session Action Text: Text of Legislative File 2013-0890 Title Discussion regarding property purchases and matters concerning property located at Northlake. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 8/16/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0879 File ID: Type: Status: 2013-0879 Agenda Item Executive Session 1Version: Reference: In Control: Administration 01/14/2013File Created: 01/22/2013Final Action: Exec Session: Eco dev real property - s. of Bethel, e. of S. Coppell File Name: Title: Discussion regarding property located south of Bethel and east of S. Coppell Road. Notes: Agenda Date: 01/22/2013 Agenda Number: B. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Discussed under Executive Session 01/22/2013City Council Discussed under Executive Session Action Text: Text of Legislative File 2013-0879 Title Discussion regarding property located south of Bethel and east of S. Coppell Road. Summary Executive Summary: Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0879) Page 2City of Coppell, Texas Printed on 8/16/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0880 File ID: Type: Status: 2013-0880 Agenda Item Work Session 1Version: Reference: In Control: Parks and Recreation 01/14/2013File Created: 01/22/2013Final Action: Work SessionFile Name: Title: A.CAFR Presentation by Auditor. B.Discussion regarding Branding Initiative. C.Distribution of Draft Statistical Fact Sheets. D.Discussion regarding Dog Park. E.Discussion regarding Wind Turbines. F.Discussion of Agenda Items. Notes: Agenda Date: 01/22/2013 Agenda Number: Sponsors: Enactment Date: Branding Memo.pdf, Branding Baseline Study Jan 2013.pdf, Dog Park Memo.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Presented in Work Session 01/22/2013City Council Presented in Work Session Action Text: Text of Legislative File 2013-0880 Title A.CAFR Presentation by Auditor. B.Discussion regarding Branding Initiative. C.Distribution of Draft Statistical Fact Sheets. D.Discussion regarding Dog Park. E.Discussion regarding Wind Turbines. F.Discussion of Agenda Items. Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0880) Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 MEMORANDUM TO: Mayor and City Council FROM: Sharon Logan, Community Information Officer DATE: January 22, 2013 REF: Branding Presentation, Hahn, Texas Project The City of Coppell is seeking a thorough understanding of the makeup and structure of the market in which we operate, as well as a complete understanding as to where we stand within our current brand. Our first step was to issue a Request For Proposal for Brand Equity Measurement to accurately obtain our current brand image as is perceived by citizens, business community, and those outside Coppell. This process involves a strategic marketing research study seeking information about who are our current target markets, or market segments, how we are perceived, what does our brand represent, how effectively are we communicating through the current branding effort, and how do we compare with our surrounding communities. As a result, the Request for Proposal was issued in March of 2012 by the City’s Purchasing Department. The bid was awarded to Hahn, Texas, a public relations firm out of Austin. The project is divided into two phases;  Phase 1 – Obtain an accurate and detailed brand equity, brand inventory, and brand analysis measurement about our community.  Phase 2 - Issue a RFP for Marketing Strategy Implementation incorporating the results of the study from Phase 1 establishing the benchmarks necessary as a starting point for a measurable re-branding effort to take place upon completion of Phase 1. The City is currently in Phase 1 of this effort. History The City of Coppell is a positive and progressive community with a vision that has been forged through a consensus process conducted with citizens, City’s leadership, Coppell Chamber of Commerce, employers and businesses, community organizations, and individuals who are committed to a positive future. Memorandum - Branding Presentation, Hahn, Texas January 22, 2013 Page 2 With more than 6.5-million people living in the DFW Metroplex today, and taking into account population projections and associated growth, it is now time to become more intentional about defining our brand and promoting our presence in the greater Dallas Fort Worth area. The intent is to be better known and understood by leaders, decision makers and influencers in the Metroplex. The goal also includes connecting with companies throughout the U.S. who are, or maybe considering relocation, as well as build and support a stronger retail market. This vision is long term and generational in its design. The desire is for quality growth that is responsible, robust and sustainable. Status Mike Clarke-Madison, of Hahn, Texas, will present the status of the study during the January 22, 2013, Work Session. JANUARY 8, 2012 BRAND ASSESSMENT: DRAFT BASELINE STUDY for City of Coppell City of Coppell Draft Baseline Study January 8, 2012 CONTENTS Project Description and Methodology ....................................1 Coppell Brand Attributes Analysis .........................................5 Identifying Brand Attributes Which attributes are currently most important? How well is Coppell currently known for these attributes? Audience Analysis .............................................................11 SWOT Analyses .................................................................14 Alignment Impact Significance Needs Assessment and Directions for Future Research ........21 City of Coppell Draft Baseline Study January 8, 2012 p1PROJECT DESCRIPTION AND METHODOLOGY PROJECT DESCRIPTION AND METHODOLOGY The City of Coppell has engaged Hahn, Texas to assess the current equity of the Coppell brand, to inform and prepare the city for future marketing initiatives. By “brand,” both the City and Hahn, Texas mean more than the visual signature and graphic expression of Coppell’s identity, defined most obviously by its logo. Our assessment will focus not only on the tools, but on the meaning and message of Coppell’s brand — the characteristics that define Coppell’s current achievements and future aspirations, as expressed throughout a variety of verbal, visual, and physical interactions between the city (as a place) and its audiences. The brand of a place is the common thread and framework for the story that it tells and the promises that it makes — including, usually, the promise to be different from and/or better than other places, to stand out and be “known for” a certain character or set of community assets. City of Coppell Draft Baseline Study January 8, 2012 p2PROJECT DESCRIPTION AND METHODOLOGY Our work plan for the Coppell brand assessment includes the following tasks: Phase I. Baseline study. Over the summer and fall of 2012, Hahn, Texas has conducted research and discovery to interpret the current Coppell brand experience, seeking to: • Identify Coppell’s brand attributes — the things that Coppell is “known for” and “stands for” — and assess their visibility and importance within the current brand expression. • Identify and map Coppell’s audiences to gauge those segments that most need to hear the Coppell story and engage with its brand — preparing the way for future matching of audiences with key messages. • Assess the performance of the Coppell brand through SWOT analysis of its current expression, with a focus on: - Alignment. How clearly and consistently is the Coppell brand expressed? - Impact. How extensive is the presence of the Coppell brand within its markets, particularly in those serving its key audiences? - Significance. What messages does the Coppell brand convey, and are they compatible with its desired brand attributes? This report includes the findings of this preliminary analysis, which will be then further refined and elaborated as needed after our primary research phase (below) and in the final report. We have to date collected a number of data sets we’ve used to understand the current Coppell brand expression, which have informed the analysis herein and will be further detailed as part of the final Coppell report. They include: • Existing data and market analysis - Census 2010 and American Community Survey - 2007 Economic Census and 2009 ZIP Code Business Patterns - ESRI™ market profile and Tapestry segmentation - Selected real estate market data (sources including Trulia, ULI); - Selected news and social media coverage (also see “media profile” below). - Coppell 2012 citizens survey (and its reporting of prior years’ results). City of Coppell Draft Baseline Study January 8, 2012 p3PROJECT DESCRIPTION AND METHODOLOGY • Brand audit (how Coppell deploys its own brand) - Relevant (primarily electronic) materials produced by the City of Coppell, Coppell ISD, Coppell Chamber of Commerce/CCDF, and others, e.g., »Coppell 2030 Comprehensive Master Plan and Vision »Public information materials (web site, Coppell Clips, CISD E-Express, Chamber Directory/Community Guide, etc.) »Social media channels »Selected planning materials, including Old Coppell Master Plan and CIVIC urban design report/standards »Signage, wayfinding and design of public facilities - In addition, we conducted an in-person site visit in August to document the real-world experience of the Coppell brand in context. • Media profile (how third parties perceive Coppell) - News and social media feeds both from and about Coppell, sampled and analyzed for subject, tone and sentiment, and intensity. - Selected archived (news) media resources since 2008. Some of these items also serve as secondary data sources to highlight Coppell market trends, as noted above. • Peer community benchmarking - We have identified seven communities in Top 25 US metro areas whose population, proximity to principal cities, growth rate since 2000, and median household income relative to the metro area are comparable to Coppell’s, and analyzed their messages, strategies and tactics, and brand expression: »Colleyville and Southlake, Texas (DFW) »Peachtree City, Georgia (Atlanta) »Mercer Island, Washington (Seattle) »Los Altos, California (San Francisco) »Moorpark, California (Los Angeles) »Glenview, Illinois (Chicago) City of Coppell Draft Baseline Study January 8, 2012 p4PROJECT DESCRIPTION AND METHODOLOGY Phase II: Primary research and final report. Using the analysis in this baseline study as a guide toward directions for further research, Phase II incorporates primary research on two tracks: • In-depth interviews with Coppell residents and stakeholders identified by the City; and • Focus groups with representative members of key Coppell audience segments. In-depth interviews with 10 Coppell stakeholders were completed in early December; additional interviews may be conducted in the coming weeks. Focus groups will likely be scheduled for February 2013. Upon completion of this research, we will prepare the final report of the brand assessment, to include: • Revisions to the analyses here as necessary • Detailed reports on the focus group and survey research • Summary reports for each of the data sets mentioned above • A sample message platform and creative brief encapsulating our recommendations for potential enhancements to the Coppell brand • Other recommendations regarding marketing and communications opportunities that will help Coppell achieve its strategies and goals. City of Coppell Draft Baseline Study January 8, 2012 p5COPPELL BRAND ATTRIBUTES ANALYSIS COPPELL BRAND ATTRIBUTES ANALYSIS Identifying Brand Attributes To identify key attributes of the Coppell brand, we begin with the solid work captured by and reflected in the Coppell 2030 community visioning process. Witness the highlighted text in the Coppell 2030 vision statement: Coppell is a family community for a lifetime. Coppell residents choose to make Coppell their hometown because of our small town feel, our inviting community gathering places, our active, healthy lifestyle for all, our top quality schools, and our diverse faith-based values. Coppell is our Special Place to Live because of our beautiful green city, our great livable neighborhoods, our viable community commercial centers, our prosperous business center and our convenient access and effective mobility. We have a passion for Coppell. These elements, which are further explicated in the Coppell 2030 plan itself, are all pointers toward attributes that the Coppell brand should convey. True, this is a vision statement for what Coppell should be a generation from now, and the brand’s ability to convey what doesn’t exist yet is limited. But it’s clear that the Coppell 2030 vision is evolutionary, rather than revolutionary; to a large degree it does describe Coppell today, and it certainly outlines the community’s priorities now and going forward. Using Coppell 2030 as a jumping-off point, we can identify a set of 14 brand attributes to consider in our baseline study, presented here in order that they appear in the vision statement: 1. Family-centered community (including schools) 2. Multi-generational 3. “Small-town feel“ and character 4. Welcoming, accessible, places to gather 5. Active lifestyles and amenities 6. Multi-cultural City of Coppell Draft Baseline Study January 8, 2012 p6COPPELL BRAND ATTRIBUTES ANALYSIS 7. Faith-based community values 8. Civic beauty and aesthetics 9. Green, natural, sustainable 10. (Affluent) livable neighborhoods 11. Vital community-serving business 12. Prosperous employment center 13. Quality services (including mobility) 14. Community spirit and engagement (passion) Though these attributes are in some cases inter-related, not all will or need to be communicated through every brand experience or interaction with Coppell’s audiences. But nor should the brand communicate attributes that are different from these, or worse in conflict with them. The Coppell 2030 process itself establishes that, for our purposes, these attributes are compatible with each other and describe Coppell today and/or in the future. City of Coppell Draft Baseline Study January 8, 2012 p7COPPELL BRAND ATTRIBUTES ANALYSIS Some additional observations on this set of brand attributes: • “Small-town feel” is a common brand attribute (whether displayed or simply desired) for communities the size and background of Coppell, but it’s often difficult to articulate. Some features of small towns — insularity, lack of opportunity — are not desirable and specifically contradicted by other elements of the Coppell vision. Findings of our initial in-depth interviews suggest that “small-town feel” comprises such attributes as a relaxed pace of community life, a high degree of neighborliness and community participation in local activities (though not necessarily in civic or political endeavors). • Neither the Coppell 2030 vision nor the full strategic plan directly addresses Coppell’s affluence as a place to live (as opposed to its prosperity as a place to work), but we think the fact that Coppell is a wealthy community is expressed through its brand, is perceived as salient by the subjects of our in-depth interviews, and is certainly part of its “known-for” profile to external audiences. (Witness this representative quote from the Dallas Business Journal: “The once-sleepy town, known for its large home lots and high-end houses … .”) Thus, we’re looking at affluence as a dimension of the “livable neighborhoods” brand attribute. • Coppell’s “top quality schools” — a specified element of the vision — are so thoroughly intertwined with the “family-centered” brand attribute that we’ll consider them together here. However, we realize that other elements of Coppell’s vision support “family-centered” branding, and the Coppell schools can also support other brand elements. While our primary focus here is on the brand of the City of Coppell, we have looked at Coppell ISD’s own branding and materials to see how they relate to the city’s. • We likewise have combined mobility into a larger attribute of “quality services” — following the goals outlined under Coppell 2030’s “Sustainable City Government” strategy — although other combinations may suggest themselves as well. Mobility could also be considered a function of “location,” which while being an important community asset in Coppell is not addressed in the Coppell 2030 vision, although it does relate to goals in the “Special Place to Live” strategy. As we move forward with primary research (in-depth interviews and focus groups), we will identify refinements to this set. As part of our final recommendations, we intend to suggest ways in which these attributes can be consolidated into a more concise set of key messages and value propositions that will add effectiveness to Coppell’s branding efforts. City of Coppell Draft Baseline Study January 8, 2012 p8COPPELL BRAND ATTRIBUTES ANALYSIS Which of these attributes are currently most important? To be clear, it is not our intention or place to suggest that any of these attributes are or should be unimportant to Coppell as a community — the fact that they rose to the top in Coppell 2030 indicates otherwise. However, not all of these attributes will be equally important to the brand and its narrative as Coppell seeks to reach and communicate with its several audiences. Since this baseline study seeks to establish a preliminary understanding of the Coppell brand that will be further tested and refined through our primary research (in-depth interviews and focus groups), the present ranking of Coppell brand attributes’ importance is admittedly somewhat suggestive and impressionistic. Based on the data sets we’re working with here — the current brand expression of the City of Coppell and its partners, the community’s profile in news and social media, the underlying market and demographic data, and the examples of similarly situated cities elsewhere — we would categorize the 14 Coppell brand attributes into four levels of current importance as follows: 1. Family-centered community (including schools) 2. Prosperous employment center 3. (Affluent) livable neighborhoods 4. Civic beauty and aesthetics 5. “Small-town feel“ and character 6. High-quality services (including mobility) 7. Vital community-serving business 8. Active lifestyles and amenities 9. Faith-based community values 10. Green, natural, sustainable 11. Multi-cultural 12. Welcoming, accessible, places to gather 13. Multi-generational 14. Community spirit and engagement (passion) Our initial in-depth interviews generally support this relative ordering. While we’ve rank- ordered the 14 attributes here, the differences between adjacent items within one of these four levels are not necessarily equal — for example, the distance between Nos. 2 and 3 on this list is probably smaller than the distance between Nos. 9 and 10. For purposes of the baseline study, that level of calibration is unnecessary, but we’ll endeavor to capture those distances in our final report once we’ve tested this ranking with our primary research. We should note that importance operates on two dimensions; an attribute that is intensely important to a defined audience segment may rank equally with one that is less important but to more people. Since our focus here is to understand “the” Coppell brand as a single City of Coppell Draft Baseline Study January 8, 2012 p9COPPELL BRAND ATTRIBUTES ANALYSIS comprehensive identity and narrative, we’ve endeavored to account for both of these dimensions with this ranking. If the city were to pursue sub-branding highlighting specific attributes to specific audience segments — for example, if the “ecoCoppell” sub-brand were being targeted to a specific audience that was more intensely focused on sustainability — we would adjust these rankings accordingly. How well is Coppell currently known for these attributes? The second component of this analysis is to assess the visibility of each of these attributes to Coppell’s audiences. This assessment also operates on multiple dimensions. Each attribute may be known broadly to a general audience, or it may be intensely known to a more narrow audience; likewise, it may be more or less intensely expressed in ways that influence its visibility. Again, based on the data sets we’re working with here, we’ve given each attribute a score from 1 (less) to 5 (more) visible: 5: Family-centered community (including schools) (Affluent) livable neighborhoods 4: Prosperous employment center Civic beauty and aesthetics “Small-town feel“ and character City of Coppell Draft Baseline Study January 8, 2012 p10COPPELL BRAND ATTRIBUTES ANALYSIS 3: High-quality services (including mobility) Active lifestyles and amenities Green, natural, sustainable Multi-cultural 2: Vital community-serving business Faith-based community values Welcoming, accessible, places to gather 1: Multi-generational Community spirit and engagement (passion) Combining the preliminary importance and visibility assessments into a matrix results in the following: Again, this is preliminary, but generally speaking this trend line is what a community should want to see; the most important attributes are also the most visible. As Coppell endeavors to fulfill the vision laid out in Coppell 2030, it will naturally have opportunities to change both the importance and the visibility of these attributes. (An obvious example would be the “multi-generational” attribute referenced in the Coppell 2030 vision and tagline.) However, there will always be relative differences; seeking to make all of these attributes both highly important and highly visible will likely result in a muddled message and less effective brand strategy. City of Coppell Draft Baseline Study January 8, 2012 p11AUDIENCE ANALYSIS AUDIENCE ANALYSIS Just as the Coppell 2030 vision provides us with a starting point for identifying key brand attributes, the plan’s strategies and goals provide guidance as to the audiences that Coppell needs to reach to achieve its vision and tell its story. We have identified eight primary audience segments for this analysis: 1. Current Coppell families 2. Other current Coppell residents 3. Prospective residents and employees 4. Business and marketing partners (including ISD and Chambers) 5. Current and future major employers 6. Civic, cultural, faith organizations 7. Property owners and developers 8. Infrastructure partners (utilities, transportation providers, etc.) In our assessment, the need and opportunity to communicate with each of these audience segments correspond to the strategies and goals of Coppell 2030 as follows. We’ve given each segment a score of one point for each goal that goes with it, for a maximum of 26: Current Coppell families 22 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government All goals All goals All goals Especially goals 3-5 Especially goals 1, 2, 5 Other current residents 19 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government Especially goals 2-5 All goals Especially goals 1,3,4,6 Especially goals 3-5 Especially goals 1,2,5 Prospective residents and/ or employees 19 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government All goals Especially goals 2,3 Especially goals 1-3,5,6 Especially goals 3,5 All goals Business and marketing partners 17 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government Especially goals 1-3 Especially goals 1,3,5 Especially goals 2,3,5 All goals Especially goals 1,2,4 City of Coppell Draft Baseline Study January 8, 2012 p12AUDIENCE ANALYSIS Current and future major employers 15 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government Especially goals 1,4,5 Especially goals 1,5 Especially goals 5,6 Especially goals 1,2,4 All goals Civic, cultural and faith organizations 15 points Special Place to Live Sense of community Wellness/Enrichment Business Prosperity Sustainable Government Especially goals 2,4,5 All goals All goals No special emphasis Especially goal 3 Property owners and developers 15 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government Especially goals 1,4,5 Especially goals 1,4 Especially goals 1,5,6 Especially goals 1-4 Especially goals 1,3,5 Infrastructure partners 11 points Special Place to Live Sense of Community Wellness/Enrichment Business Prosperity Sustainable Government Especially goals 3,4,5 No special emphasis Especially goals 1,4,6 Especially goals 1,3,4 Especially goals 2,3 We use a “bull’s-eye” map to show the relationship between audiences and other variables — ultimately, a final message platform will show in each of the concentric rings which key messages or value propositions are of most relevance to each audience segment, which are arranged in order of importance. Using the above scores to determine that importance produces this map: City of Coppell Draft Baseline Study January 8, 2012 p13AUDIENCE ANALYSIS This assessment of the importance of different audience segments will help Coppell tailor its brand identity and narrative and target its messages to reach the people who will be most instrumental in achieving the Coppell 2030 goals as a whole. Clearly, some of these audiences will be uniquely important in fulfilling individual goals. As with the brand attributes analysis, we’ll be refining this assessment based on what we discover through our primary research. City of Coppell Draft Baseline Study January 8, 2012 p14SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE In a sense, the SWOT analyses that follow look at the Coppell brand through the other end of the telescope. In the prior sections, we started with Coppell 2030 as a guide to what the brand is intended to convey, and to whom. Here we start with the brand experience and see what it communicates, and how. While we will reference the above-identified attributes and audiences in the discussion below, our analysis here is aimed to reflect an “ordinary” brand experience, not presupposing the existence of specific messages or audience targets. Rather, here we look at the following: • Alignment. How clearly and consistently is the Coppell brand expressed? • Impact. How extensive is the presence of the Coppell brand within its markets, particularly in those serving its key audiences? • Significance. What messages does the Coppell brand convey, and are they compatible with its desired brand attributes? Once we conduct our primary research, we will seek to examine each of these three variables by specific touchpoints — the various channels (owned media, earned media, community engagement, etc.) through which the Coppell brand is expressed. For this baseline study, we’re using our data sets to make a general qualitative SWOT analysis of the Coppell brand in each of these areas. Alignment Strengths: • Physical/environmental brand expression. The clearest, most consistent and most intense expression of the Coppell brand may be on the ground in the city itself. With the exception of a few artifact applications that predate the current brand (notably the water tower and a few gateway signs), the city’s gateways, wayfinding and street signage, streetscaping, and commercial and civic design guidelines powerfully express a very specific community identity, one that’s easily distinguishable from the surrounding communities. In some cases, these design elements appear intended to express the Coppell brand aside from any functional considerations — for example, brick paver treatments at intersections and driveway entrances (particularly in the commercial/ industrial areas nearest the airport) where there are no connecting sidewalks. City of Coppell Draft Baseline Study January 8, 2012 p15SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE • Color palette. While other elements of the Coppell identity system lack internal consistency (see below), the assiduous use of “Coppell blue” and “Coppell green” in most of the city’s owned applications is commendable. Accounting for the inevitable need to vary from a single color specification depending on the medium, the consistency here is quite noticeable. Weaknesses: • Sub-branding. The Coppell logo is well-designed, has been equipped with effective graphics standards, and works well in a number of applications. However, it poses apparent challenges for adaptive use for sub-brands (such as CityTV, myCoppell, Coppell Clips, and ecoCoppell — even the website “favicon” is a different letter C). While the marks for these sub-brands are not in themselves ineffective, and while they generally use the Coppell color palette to achieve better alignment than they would otherwise, ideally there would be a more obvious relationship between them and the City’s primary identity system. • Partner branding. Perhaps the biggest challenge here is the completely different branding and identity of Coppell ISD. In another community where the school system was not such a major influence on the community, or where its service area was not so congruent with that of the city, this would be less notable. There’s no inherent conflict in the narrative of the two entities — what Coppell ISD is “known for” and “stands for” resonates well with the story of Coppell itself. But we think there may be value in working over time to see if there are ways where the city’s branding can converge and harmonize more with that of the schools. Opportunities: • Design guidelines for new and revitalized development. Coppell has already started to vary its environmental branding approaches with such projects as the Sandy Lake streetscape and Old Town Coppell. As the city moves forward on the strategies and goals of Coppell 2030, it has an opportunity to explore whether to encourage design guidelines that are not only compatible with but reinforce the city’s identity. For an obvious example, the prevalence of red brick in Coppell could be varied with design standards that give more prominence to wood and organic materials — which would in turn harmonize with the colors (blue and green) and elements (oak leaves) of the logo. • Key messages. It appears to us that at least in its owned media Coppell does not have a consistent message platform that it aims to convey throughout its applications. Such a concise set of messages makes it easy to express what makes Coppell “a special place to live” or “a family community for a lifetime” in every interaction with a member of your audiences. City of Coppell Draft Baseline Study January 8, 2012 p16SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE Threats: • Market mismatch. In a sense, the threat here is that Coppell’s brand is too aligned to its current audiences and lacks resiliency as those audiences shift and change. Coppell’s current identity — residential, upper-class, family-oriented, quiet — has so far remained viable even as that community diversifies in terms of ethnicity and continues to develop as a major employment center. It is possible, however, that Coppell will reach a tipping point where the audiences it seeks to reach are less likely to see themselves and their aspirations reflected in the Coppell brand; the fact that the brand is so consistently and intensely expressed (particularly in the community’s physical form and design) thus becomes a disadvantage. • Fragmentation. On the other hand, as the community begins to see more infill and redevelopment, it runs a modest but real risk of fragmenting into places with distinct characters that relate to each other and the brand ineffectively. Right now, the most obvious difference is between the residential and commercial/industrial areas, and compared to other communities those two environments are more coherent and compatible in Coppell than is the norm. The fact that Coppell is contained within, rather than divided by, the major highways that serve the city helps keep this fragmentation to a minimum. However, continued physical and demographic transformation — including to areas outside the Coppell corporate boundary, such as the development of the City of Coppell Draft Baseline Study January 8, 2012 p17SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE North Lake area — will create a need for the Coppell brand to evolve to encompass different environments, characters, and value propositions without losing its essential attributes. Impact Strengths • Coppell ISD. The success of Coppell ISD academically and especially athletically means there’s no shortage of reminders in news and social media (including media created by Coppell students) that a place called Coppell exists, and ISD events serve to attract audiences to experience Coppell firsthand. While these contacts only have limited potential to tell the Coppell story and advance its brand, they generally do not detract from the brand either, and they provide points of contact with potential members of most of Coppell’s key audiences. • Business and trade media coverage. The other major drivers of news and social media coverage of Coppell are the major employers who provide a steady stream of content to business and trade media. While these mentions are likewise generally limited in terms of what they say about Coppell, they do reinforce the “prosperous employment center” attribute while positioning Coppell’s commercial/industrial community somewhat more broadly than simply as a location-depending logistics/ distribution cluster. For example, Coppell is home to a fair amount of patent activity, both among Coppell-based firms and among Coppell residents. Weaknesses • Blurred lines with Las Colinas and Valley Ranch. The combination of Coppell with these two Irving districts (which, notably, have their own brands that are distinct from that of Irving) is common in the real estate trade and its supporting media, and it’s also reflected in community-serving media (such as the Rambler community newspaper). While the Coppell brand does have some affinities with these environs — more than it shares with other neighboring communities such as Carrolton, Grapevine or Lewisville — this grouping creates a challenge when trying to position Coppell as a unique place (other than just the location of a separate school district) with its own set of “known-fors” and community character. The development of the North Lake area may exacerbate this issue. • Minimal presence in regional news. While having a strong presence in the sports and business sections is on balance a benefit to Coppell, the community appears quite rarely in general news coverage. This may not be a bad thing from the perspective of Coppell residents who enjoy the town’s quiet profile and typical lack of “bad news” (especially given the trauma of the rare but tragic newsmaking City of Coppell Draft Baseline Study January 8, 2012 p18SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE events that have happened in Coppell in recent years). But it also reflects potential for a higher profile and more proactive engagement with local and regional media to make Coppell a place where “good news” happens — in both the private and public spheres, as Coppell positions itself as a locale for innovation and thought leadership. Opportunities • Community attractions. One way of raising the community’s profile would be to make the most of opportunities to bring people to Coppell for events, festivals, shopping and recreation, and to use the community’s amenities. Coppell 2030 includes several goals that correspond to these opportunities; as those goals are pursued, they can be seen not only as ways to meet the needs and wishes of the people of Coppell, but to attract positive attention to the community. • Leveraging existing coverage and content. We note above that opportunities to tell the Coppell story through its existing coverage (primarily in sports and business media) are limited, but they are not nonexistent. This is another area where a concise message platform would be of benefit to Coppell as it leverages happenings that are already attracting notice. It also can frame communication and marketing partnerships with Coppell ISD, chambers of commerce, major employers, etc. Threats • Diminishing media resources. Every community is feeling the impact of the downsizing of print and broadcast newsrooms and of the publications and broadcasts themselves, making it harder and harder to attract attention away from the center of the metropolitan area. Responding effectively to this trend requires communities like Coppell to tailor their efforts to be as proactive and distinctive as possible — to make it easier for Coppell’s story to attract the attention of its desired audiences. • Social media noise. Social media channels, which despite their size and volume allow communicators to be more targeted with their messages and appeals to specific audience segments, are filling the void left behind by news media shrinkage. However, cities and other public-sector entities are often constrained in their ability to use social media in ways that cut through the high degree of noise that characterizes these channels. Best practices for communities to make the most of social media — including leveraging the efforts of their own highly networked citizens — are still evolving. City of Coppell Draft Baseline Study January 8, 2012 p19SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE Significance Strengths • Stability, solidity and affluence. Coppell’s highly consistent brand expression ties together a number of its current and desired brand attributes — from “small- town feel” to “great neighborhoods” to “civic beauty and aesthetics” — with an overarching theme of stability and affluence. (The dominance of large red brick buildings on a more-or-less regular street grid itself reinforces this character.) Coppell looks, feels and acts like it’s built to last and delivers value to the people who live there — certainly a positive message to have at the core of a community’s brand personality. • Buy-in from the people of Coppell. While the level of active engagement in telling the Coppell story could probably increase over time — to deliver on the promise of a “passion for Coppell” in Coppell 2030 — the citizen survey confirms that Coppell is generally delivering the kind of experience its citizens want, and the findings of our preliminary in-depth interviews suggest that Coppell is perceived internally as having an active, aware and engaged citizenry. That buy-in to a community’s core promise is an important asset. Weaknesses • The “heritage” element. While the overall look and feel of Coppell is “traditional” compared to many communities (indeed, to most of its neighbors), it does not necessarily convey the “heritage” character that’s featured prominently in the logo (by the founding date in particular, and by the aesthetic in general). More globally, leading with a presumed “heritage” element largely consigns the Coppell commercial/industrial community ‘— which is modern and contemporary, and in fact cutting-edge in many ways — to a place outside the brand narrative. The evolution of Old Town Coppell provides a way to help resolve the potential contradictions here. • Lack of diversity. While Coppell’s cultural diversity and broad array of neighborhood- serving businesses are both real and desired brand attributes, the current brand expression does less than it could to allow for that diversity to engender vitality and interest. Seeking ways to accommodate different kinds of expression by residents, businesses and civic institutions — without sacrificing the equity of the Coppell brand — is worth consideration going forward. City of Coppell Draft Baseline Study January 8, 2012 p20SWOT ANALYSIS: ALIGNMENT, IMPACT, AND SIGNIFICANCE Opportunities • Innovation and thought leadership. We’ve mentioned this in several places, but one potential piece of “low-hanging fruit” that could be used to clarify and position Coppell’s brand is as a center of innovation. This would allow Coppell to take its two most prominent attention generators — an excellent school district and a thriving major employment cluster — and turn them into not just assets but core elements of the Coppell brand narrative. • Upscale but neighborhood-scale. Given Coppell’s high household income, the trade data we’ve reviewed suggests that even with the abundance of community- serving retail along corridors such as Denton Tap Road and MacArthur Blvd., Coppell still has room to grow as a retail destination, particular for food, drink and entertainment. (Findings of our preliminary in-depth interviews strongly support this thesis.) The community’s existing design guidelines, as well as the presence of major regional retail just across the city limit lines in Lewisville and Grapevine, suggest that Coppell could over time position itself as a home of interesting, local, high-character retail — which will have an effect on the residential market as well. Threats • Larger market and sub-market trends. Despite Coppell’s success to date, it is still an inner-ring suburb, basically landlocked and built-out, and it will be a continuing challenge going forward to attract attention from potential residents, businesses and builders who also have newer and/or more distant options for living, working and investing. (There’s a reason we’ve included Southlake and Colleyville as benchmark cities.) • Speed of the development cycle. Parallel to these trends is the higher degree of difficulty and generally slower turnaround times of infill and redevelopment strategies for continued community development. The gestation period of Old Town Coppell is not that unusual; it will be a challenge to anticipate future redevelopment, particularly of aging commercial corridors (or still-speculative projects like the Cotton Belt corridor) and try to stay aligned with both displayed and desired demographic changes in the community. City of Coppell Draft Baseline Study January 8, 2012 p21NEEDS ASSESSMENT AND DIRECTIONS FOR FURTHER RESEARCH NEEDS ASSESSMENT AND DIRECTIONS FOR FURTHER RESEARCH As we move forward with primary research, we’ll be asking questions in our in-depth interviews and focus groups to test our initial analyses and gain further insights on audience motivations and the meaning and impact of Coppell brand attributes. For example, some of the questions we’ve asked in in-depth interviews so far include: • What does “small-town feel” mean to you? What would make a place like Coppell feel more like a small town? • How important is it to you to shop locally? How would you characterize the retail offerings you have in Coppell — sufficient, not enough, too much? What would motivate you to leave town to shop? • Do you see yourself as being able to age in place in Coppell, or would you want or need a different kind of housing or a different community environment? • How attractive was it (or would it be) to you to be able to both live and work in Coppell? • What words would you use to convey to someone how Coppell was different from the cities that surround it? To summarize points raised in the foregoing analysis, we think Coppell’s brand generally performs well, reflects the community of today and (to a lesser extent) the one envisioned by Coppell 2030, and provides a solid foundation for taking Coppell’s marketing and communications efforts to a next level. Our preliminary recommendations for next steps Coppell should consider include: • A concise message platform that condenses Coppell’s brand attributes into three (or more, but we prefer three) key value propositions and serves as the foundation for developing the language the City and its partners can consistently use to tell Coppell’s story. • A deliberate strategy for heightening, deepening and diversifying Coppell’s presence in news and social media — engaging with reporters and social media stars, leveraging current Coppell newsmaking, and identifying new opportunities for positive newsmaking. • An evolutionary process of refining and adapting the existing Coppell design guidelines to allow for more diverse expressions and create better alignment with the Coppell identity system. • A consistent approach to sub-branding of City programs and activities and of harmonizing the branding and messaging of Coppell with its marketing partners. 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: January 22, 2013 Reference: Discussion regarding a possible Dog Park in Coppell 2030: Although not specifically called out for in the Coppell 2030 Plan, a dog park could be included in the Community Wellness and Enrichment Strategy, under the goal Community Gathering Places, with the value to the residents of creating activities for all family generations and neighbors meeting neighbors and making new friends. It might also meet the goal of having Recreation Programs and Services For All Generations, with the value to the residents of having a variety of choices for leisure time and convenient access to recreation opportunities in Coppell. Introduction: The Parks and Recreation Department and the Park Board have heard from a number of citizen groups over the past twelve years who are in support of having an off-leash dog park in Coppell. Some of these groups have gone to a significant amount of effort in providing information, garnering community interest and developing plans in order to assist the city in making a positive decision supporting a dog park. These efforts have yet to produce a positive outcome. There is currently a group of organized citizens who have been speaking with the Park Board for several months about the idea that now is the time for such an amenity. They have also made their desires known to the City Council. Since the year 2000 the Park Board and staff have been meeting and working with at least four distinct groups of citizens who support a dog park in Coppell. These groups typically are taken through a series of question/answer periods during Park Board meetings, create reports for the Board, generate interest and then give up on the idea after awhile. This process has left some residents bitter toward the staff, the Board and the city. The most recent discussion regarding the citizen desire for a dog park at MacArthur Park began at the hands of Tracey Allard who brought up the idea at a recent City Council meeting during Citizen’s Appearance. She then appeared before the Park Board to begin the process of making a formal request. Staff has been meeting with Ms. Allard about the idea, facilitating Park Board discussions, a meeting with the Church of the Apostles, and generally guiding her through the process of bringing the idea through the Park Board and onto the City Council. Along the way, Ms. Allard generated a petition on which she indicates she received over 500 signatures in a one month 2 period, researched parks in other communities, created an estimated cost of construction along with proposed amenities and presented findings to the Board. The Park Board recommended in favor of having an off-leash dog park at their meeting of November 6, 2012. The Board recommendation is to allocate for a dog park approximately 2.5 acres of property at MacArthur Park situated between the Church of the Apostles and Fire Station #2. The recommendation goes on to include conditions to require a citizen group to establish a 501 (c)3 organization to help with 20% of the construction costs and support ongoing programming of the park. They go on to recommend that this group enter into a License and Usage Agreement with the city, similar to the arrangement the city has with the various youth sports associations. Analysis: Off-leash Dog Parks have existed in other communities for many years. When Coppell first heard from its citizens twelve-plus years ago there were many unknowns about the operations of dog parks. Over those years neighboring communities have moved forward with building dog parks, to the apparent enjoyment of their residents. While there would undoubtedly be challenges with having a dog park in Coppell, there are operational tests to having most any recreation amenity. Such a facility would likely bring an entirely new clientele to utilizing the parks in our city, increasing physical activity, personal involvement and a sense of community. If the city decides not to take positive steps toward creating a dog park, the interested residents will likely become disillusioned with the city and continue to appeal to the Park Board, the Parks and Recreation Department staff and the City Council to create this opportunity in Coppell. The effort will continue through the media outlets, meetings and other correspondence to keep this item on the front burner. Legal Review: Agenda item did not require legal review Fiscal Impact: The Parks and Recreation Department estimates that the construction of the dog park described above can be constructed for approximately $250,000. The annual maintenance of this park would likely be around $25,000 including mowing, fertilization, trash removal/cleaning, irrigation and fencing repairs, etc. Funds are not currently budgeted for this facility. Recommendation: The Parks and Recreation Department recommends the city move forward with budgeting for this park amenity. A dog park has been the item most brought forward to the Park Board by the citizens over the past decade. The citizens now supporting the park and insisting the city move forward with its construction should be expected to sustain the park to some degree. This will create a city/citizen partnership that will assuredly lead to the success of the park. The Department is of the 3 opinion that an off-leash dog park is a passive park activity, much like the trail system, which would not typically be expected to recover any appreciable cost of construction or ongoing operation. It should be considered an amenity with more of a “community benefit”, than an individual benefit, suggesting that the city would likely bear the cost of providing the service or amenity. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0885 File ID: Type: Status: 2013-0885 Agenda Item Passed 2Version: Reference: In Control: Administration 01/14/2013File Created: 01/22/2013Final Action: Proclamation - School Board Appreciation MonthFile Name: Title: Consider approval of a proclamation naming the month of January as, “School Board Appreciation Month,” and authorizing the Mayor to sign. Notes: Agenda Date: 01/22/2013 Agenda Number: 6. Sponsors: Enactment Date: Proclamation School Board Appreciation Month 2013.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 PassApproved01/22/2013City Council Mayor Hunt read the proclamation for the record and presented the same to the following School Board Members: Anthony Hill and Amy Duggan (CISD), James Goode and Nancy Watten (C-FBISD), Kathy Duke and Carol Kyer (LISD). A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Wes Mays, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0885 Title Consider approval of a proclamation naming the month of January as, “School Board Appreciation Month,” and authorizing the Mayor to sign. Summary Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0885) Fiscal Impact: Staff Recommendation: Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 PROCLAMATION WHEREAS, our students benefit every day from the dedicated energies and countless hours devoted by a group of men and women serving as local school board members; and WHEREAS, these public servants are elected to serve by local citizens and receive no compensation for their tireless efforts; and WHEREAS, school board members are extraordinary people who voluntarily tackle the enormous job of governing school districts; and WHEREAS, their actions and decisions affect the present and future lives of all our children and every day trustees demonstrate strength and dedication as they focus on excellence for their district programs, their teachers, and most importantly their students. NOW, THEREFORE, I, Karen Selbo Hunt, Mayor of the City of Coppell, do hereby declare the month of January 2013 as “SCHOOL BOARD APPRECIATION MONTH” and urge all citizens to join me in recognizing the dedication and hard work of the Coppell Independent School Board, the Carrollton-Farmers Branch Independent School Board, and the Lewisville Independent School Board. IN WITNESS THEREOF, I have set my hand and caused the seal of the City of Coppell to be affixed this _____ day of January 2013. ____________________________ Karen Selbo Hunt, Mayor ATTEST: _______________________ Christel Pettinos, City Secretary Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0882 File ID: Type: Status: 2013-0882 Agenda Item Read and Filed 1Version: Reference: In Control: City Secretary 01/14/2013File Created: 01/22/2013Final Action: Board ReportFile Name: Title: Report by the Economic Development Committee. Notes: Agenda Date: 01/22/2013 Agenda Number: 7. Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Read and Filed01/22/2013City Council Read and Filed Bill Rohloff, Chair, gave the board's semi-annual report. Action Text: Text of Legislative File 2013-0882 Title Report by the Economic Development Committee. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 8/16/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0881 File ID: Type: Status: 2013-0881 Agenda Item Passed 1Version: Reference: In Control: City Secretary 01/14/2013File Created: Final Action: MinutesFile Name: Title: Consider approval of minutes: January 8, 2013. Notes: Agenda Date: 01/22/2013 Agenda Number: A. Sponsors: Enactment Date: Minutes.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 01/22/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0881 Title Consider approval of minutes: January 8, 2013. Summary Fiscal Impact: Staff Recommendation: Approval recommended. Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0881) Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 255 Parkway Boulevard Coppell, Texas 75019-9478City of Coppell, Texas Minutes City Council 6:00 PM Council ChambersTuesday, January 8, 2013 KAREN HUNT TIM BRANCHEAU Mayor Mayor Pro Tem BOB MAHALIK BILLY FAUGHT Place 2 Place 5 WES MAYS MARVIN FRANKLIN Place 3 Place 6 GARY RODEN AARON DUNCAN Place 4 Place 7 CLAY PHILLIPS City Manager Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy Faught;Marvin Franklin and Aaron Duncan Present 8 - Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City Attorney Robert Hager. The City Council of the City of Coppell met in Regular Called Session on Tuesday, January 8, 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255 Parkway Boulevard, Coppell, Texas. Call to Order1. Mayor Hunt called the meeting to order, determined that a quorum was present and convened into Executive Session at 6:11 p.m. Executive Session (Closed to the Public) 1st Floor Conference Room2. Section 551.072, Texas Government Code - Deliberation regarding Real Property. A.Discussion regarding property purchases and matters concerning property located at Northlake. Discussed under Executive Session Section 551.071, Texas Government Code - Consultation with City Attorney. Page 1City of Coppell, Texas January 8, 2013City Council Minutes B.Seek legal advice regarding the Deforest Road right-of-way. Discussed under Executive Session Work Session (Open to the Public) 1st Floor Conference Room3. Mayor Hunt adjourned the Executive Session at 6:47 p.m. and convened into the Work Session. A.Nature Park Discussion. B.Discussion regarding Oil and Gas Drilling Ordinance Revisions. C.Discussion of Agenda Items. Presented in Work Session Regular Session Mayor Hunt recessed the Work Session at 7:28 p.m. and opened the Regular Session. Invocation 7:30 p.m.4. Councilmember Franklin gave the Invocation. Pledge of Allegiance5. Mayor Hunt led those present in the Pledge of Allegiance. 6.Consider approval of a proclamation naming Tuesday , January 8, 2013 as "Coppell Cowgirl Appreciation Day ," and authorizing the Mayor to sign. Mayor Hunt read the proclamation for the record and presented the same to the Coppell Girls Volleyball Team. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - Citizens’ Appearance7. Mayor Hunt advised that no one signed up to speak. 8.Consider approval of minutes: December 11, 2012. A motion was made by Councilmember Wes Mays, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion Page 2City of Coppell, Texas January 8, 2013City Council Minutes passed by an unanimous vote. Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - 9.PUBLIC HEARING: Consider approval of the Barnes at Riverview Addition , Lots 1R1 & 1R2, Block A, Replat, being a replat of Lot 1, Block A, of the Barnes at Riverview Addition to subdivide one acre of property into two lots to allow for separate ownership, located at the southeast corner of Sandy Lake Road and Riverview Drive. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. A motion was made by Councilmember Gary Roden, seconded by Councilmember Wes Mays, to close the Public Hearing and approve the Agenda Item subject to the following condition: 1) The filing of the executed Shared Parking Agreement with the Replat. The motion passed by an unanimous vote. Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - 10.Consider approval of The Villas of Southwestern , Final Plat, a final plat to subdivide 3.87 acres of property for the development of seven (7) single-family lots and two (2) common area lots on land located north of Southwestern Boulevard, 1,060 feet west of Howell Street. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Aaron Duncan, that this Agenda Item be approved. The motion passed 5-2 with Mayor Pro Tem Tim Brancheau and Councilmember Billy Faught voting against the motion. Councilmember Bob Mahalik;Councilmember Wes Mays;Councilmember Gary Roden;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:5 - Mayor Pro Tem Tim Brancheau and Councilmember Billy FaughtNay:2 - 11.PUBLIC HEARING: Consider approval of Case No. PD-240R4-HC, North Gateway Plaza (Emerus Emergency Hospital), a zoning change request from PD-240-HC (Planned Development-240-Highway Commercial) to PD-240R4-HC (Planned Development-240 Revision 4-Highway Commercial), to amend the Concept Plan and to attach a Detail Site Page 3City of Coppell, Texas January 8, 2013City Council Minutes Plan on 6.13 acres to allow the development of a two-story hospital/medical/office building with a 19,929-square-foot hospital and a 18,986-square-foot medical office located on the north side of SH 121, approximately 270 feet west of Denton Tap Road . Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Joe Roberts, 10077 Grogans Mill Road, Ste. 100, applicant, addressed questions of Council. Brent Murphree, Dowdy, Anderson & Associates, 5225 Village Creek Dr., Ste. 200, engineer, addressed questions of Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Geri England, 748 Killbridge Ln., spoke against the item. A motion was made by Councilmember Bob Mahalik, seconded by Councilmember Billy Faught, to close the Public Hearing and approve the Agenda Item subject to the following conditions: 1)Additional comments will be generated upon detail engineering plan review; 2) Construction of a deceleration lane on Denton Tap Road located north of the southern drive, unless a traffic analysis is provided that proves otherwise; 3) Ensure the attached signage meets the size requirements of the Zoning Ordinance, matches that of the office building to the east and to the northeast (black reverse illuminated block letters) and meets the state requirements for emergency signage (the word “Emergency” will be allowed to be white); and 4) A tree removal permit is required prior to the removal of any trees. The motion passed 6-1 with Councilmember Aaron Duncan voting against the motion. Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught and Councilmember Marvin Franklin Aye:6 - Councilmember Aaron DuncanNay:1 - 12.PUBLIC HEARING: Consider approval of Case No. PD-259-SF-7/9, Blackberry Farm, a zoning change request from SF-12 (Single Family-12) to PD-259-SF-7/9 (Planned Development-259-Single Family-7 & 9), to permit the development of 82 single-family lots and five (5) common area lots on 54.8 acres of land located on the north side of Sandy Lake Road, approximately 750 feet northeast of Starleaf Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Mayor Hunt opened the Public Hearing and advised that no one signed up to speak. Megan Lozan, 225 Hwy 121, applicant, made a presentation to Council. Terry Holmes, 225 Hwy 121, applicant, answered questions of Council. Page 4City of Coppell, Texas January 8, 2013City Council Minutes A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Bob Mahalik, to close the Public Hearing and approve the Agenda Item subject to the following conditions: 1) There will be additional Engineering comments during detailed plan review; 2) The 15-foot paved alley must remain open at all times. If closed, the gates must be equipped with a knox box; 3) The CLOMR flood study must go through the CDC and formal Corps process; 4) The bridge structure exhibits must be signed/sealed by a professional engineer; 5) The farm house at the subdivision entrance will not be used as a residence; 6) The traffic analysis may need additional study; eliminating #7 8) The drainage from Hollywood Lane onto Blackberry Farms will need to be accommodated; 9) The wetlands determination will need to be provided; 10) Tree mitigation fees modified in the amount of $125,000 must be paid prior to construction; and 11) Park development fees are required in the amount of $1285 per lot. The motion passed by an unanimous vote. Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - 13.Consider approval of the Blackberry Farm, Preliminary Plat, a preliminary plat to subdivide 54.8 acres of property to permit the development of 82 single-family lots and five (5) common area lots, located on the north side of Sandy Lake Road, approximately 750 feet northeast of Starleaf Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. A motion was made by Councilmember Bob Mahalik, seconded by Mayor Pro Tem Tim Brancheau, that this Agenda Item be approved subject to the following conditions: 1) There will be additional Engineering comments during detailed plan review; 2) The CLOMR flood study must go through the CDC and formal Corps process; 3) The hike/bike trail portrayed on the Plan is a private trail maintained by the HOA; 4) A tree removal permit and the payment of fees modified to $125, 000 are required prior to start of construction; 5) The drainage from Hollywood Lane onto Blackberry Farms will need to be accommodated; 6) The wetlands determination will need to be provided; and 7) Park development fees are required in the amount of $1285 per lot. The motion passed by an unanimous vote. Page 5City of Coppell, Texas January 8, 2013City Council Minutes Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - 14.PUBLIC HEARING: Consider approval of Case No. PD-260-R, Trinity River Kayak Company, a zoning change request from R (Retail) to PD-260-R (Planned Development-260-Retail), to attach a Detail Site Plan on 1.5 acres of property to allow a convenience store and canoe, kayak, paddleboard storage, rentals and sales to be located at 1601 E. Sandy Lake Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. Pam Varnell, applicant, made a presentation to Council. Mayor Hunt opened the Public Hearing and asked for those who signed up to speak: 1) Davin Bernstein, 228 Hollywood Dr., spoke in favor of the item. 2) Daniel Andres, 220 Redwood Dr., spoke in favor of the item. 3) Brian Wilson, 1636 Goodwin Dr., Aubrey, spoke in favor of the item. 4) Ed Sircy, 714 Clayton Cir., spoke in favor of the item. A motion was made by Councilmember Wes Mays, seconded by Councilmember Marvin Franklin, to close the Public Hearing and approve this Agenda Item subject to the following conditions: 1) The fire lane shall be concrete to meet the minimum standards. All other paved areas can be an alternative material such as limestone, granite or asphalt (Needs to be engineered); 2) The applicant will work with the abutting property owner to provide mutually agreeable screening device along the southern property line; 3) Along the western property line provide an effective screening height of a minimum of (6) six feet which may be a combination of wood fence and retaining walls; 4) Provide a minimum (10) ten-foot wide landscape buffer area with evergreen trees planted 40 foot on center along the western and southern property lines. (Live Oaks 15 feet on-center are shown, revise to a minimum of 30 feet on-center to assure survivability); 5) Work with staff to provide parking lot landscaping including the provision of overstory trees as appropriate (Trees are recommended in the grass field between the building and parking); 6) Outside storage for kayaks may be within the rear building setback of 20 feet; 7) The existing septic system may be retained but, must be inspected, certified and brought up to code; 8) All existing and new buildings shall comply with applicable Building and Fire Codes and State Accessibility Regulations; and 9) Coordinate with the City of Dallas and/or the Water Utilities department for appropriate access. The motion passed by an unanimous vote. Page 6City of Coppell, Texas January 8, 2013City Council Minutes Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - 15.Consider approval of the Trinity River Kayak Addition , Lot 1, Block A, Minor Plat, to create a building site and establish necessary easements for a convenience store and canoe, kayak, paddleboard storage, rentals and sales to be located at 1601 E. Sandy Lake Road. Presentation: Gary Sieb, Director of Planning, made a presentation to Council. A motion was made by Councilmember Billy Faught, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Mayor Pro Tem Tim Brancheau ;Councilmember Bob Mahalik;Councilmember Wes Mays ;Councilmember Gary Roden;Councilmember Billy Faught;Councilmember Marvin Franklin and Councilmember Aaron Duncan Aye:7 - City Manager Reports16. Project Updates and Future Agendas. City Manager Clay Phillips informed Council that the Dog Park and the Branding Initiative will be on the next Work Session for the January 22nd meeting. At the Work Session on Januray 29th, the sales tax/potential bond election in November will be discussed, as well as the Board and Commission Process and various volunteer opportunities. Regarding future projects, West Sandy Lake Road and parts of Bethel and Coppell Road will be scheduled for construction in the upcoming quarters. Staff will be moving into the 265 Parkway Blvd. building towards the end of February or first part of March. Finally, the contractor for the Kirkland House has changed. Mr. Phillips noted that the house will be ready for the kick-off event scheduled for April. Mayor and Council Reports17. A.Report by Mayor Hunt regarding the Metroplex Mayors’ Meeting . Mayor Hunt attended the Metroplex Mayors' Meeting where Andy Ritter was the guest speaker. Mr. Ritter updated the group on the LBJ construction project. The goal of the project is to move more cars through the corridor at a faster pace. The estimated completion for the Preston/Greenville area is December 2013, with the final estimate of completion to be 2015. Public Service Announcements concerning items of community interest and no Council action or deliberation is permitted. 18. Nothing to report. Page 7City of Coppell, Texas January 8, 2013City Council Minutes Necessary Action from Executive Session19. Nothing to report. At this time, Council recessed the Regular Session and reconvened into Work Session at 10:40 p.m. Council adjourned Work Session at 10:48 p.m. and receonvened into the Regular Session. Adjournment There being no further action before the Council, the meeting was adjourned. ________________________ Karen Selbo Hunt, Mayor ATTEST: ______________________________ Christel Pettinos, City Secretary Page 8City of Coppell, Texas Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0873 File ID: Type: Status: 2013-0873 Agenda Item Passed 1Version: Reference: In Control: Engineering 01/14/2013File Created: Final Action: Nortex Annual ContractFile Name: Title: Consider approval to utilize the City of Grand Prairie ’s contract with Nortex Concrete Lifting and Stabilization, Inc ., as authorized by the Texas Local Government Code, Section 271.102, to perform our yearly street repair/mud jacking program, in an amount of $150,279.84.; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: B. Sponsors: Enactment Date: Nortex Annual Contract Memo.pdf, Nortex Annual Contract LGC Sec. 271.102.pdf, Nortex Annual Contract Pricing Extension.pdf, Nortex Annual Contract List.pdf, Nortex Annual Contract Grand Prairie.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 01/22/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0873 Title Consider approval to utilize the City of Grand Prairie ’s contract with Nortex Concrete Lifting Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0873) and Stabilization, Inc., as authorized by the Texas Local Government Code, Section 271.102, to perform our yearly street repair /mud jacking program, in an amount of $150,279.84.; as provided for in the Infrastructure Maintenance Fund; and authorizing the City Manager to sign and execute any necessary documents. Summary Executive Summary: Approval of this contract with Nortex Concrete Lifting and Stabilization will provide funding to continue with the list of repairs from the Citizen’s request list. Fiscal Impact: Funds have been budgeted in the Infrastructure Maintenance Fund for this contract. Staff Recommendation: The Engineering Department and Streets Division recommends approval of this contract. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 To: From: Date: Reference 2030: Introduct This agen Lifting & Analysis: In order to some liftin injection m leveling st contract ha at 1.2 lbs. amount wi Legal Rev This agend Fiscal Imp The fundin be written Recomme The Engin Nortex Co Mayor Ken Gr January e: Annual Sustain Excelle ion: da item is b Stabilization o provide a ng and level method com treets and a as a total of per sq. ft. ill be $150,2 view: da item did n pact: ng for this c through an i endation: neering Dep oncrete Liftin and City Co riffin, P.E., D y 22, 2013 l Mudjacking nable City Go ent and Well being presen n, Inc. of For well-mainta ling occasio mmonly call alleys for ov 36,405 sq. f of pavemen 279.84. not require le ontract is pr interlocal ag partment and ng & Stabiliz MEM ouncil Director of E g/Pavement overnment, G -maintained nted for app rt Worth. ained City i nally. Norte led “Uretek” ver 15 years ft. of pavem nt. With a u egal review. rovided in th greement wit d Streets D zation, Inc. o 1 MORANDU Engineering Leveling Co Goal 3 d City Infrast proval to en infrastructur ex provides ”. The City s in the form ment to be lev unit price of he Infrastruct th the City o Division reco of Fort Wort UM ontract tructure and nter into a c re, our concr these servic y has been m of annua veled. The p f $3.44 per l ture Mainten of Grand Pra ommends ap th in the tota Facilities contract with rete streets ces using a p using the U al maintenan polyurethane lb. of foam, nance Fund. irie. pproval of al amount of h Nortex Co and alleys r polyurethane Uretek meth nce contracts e foam is est , the total co . This contra this contrac f $150,279.8 oncrete require e foam hod for s. This timated ontract act will ct with 4. Sec. 271.102. COOPERATIVE PURCHASING PROGRAM PARTICIPATION. (a) A local government may participate in a cooperative purchasing program with another local government or a local cooperative organization. (b) A local government that is participating in a cooperative purchasing program may sign an agreement with another participating local government or a local cooperative organization stating that the signing local government will: (1) designate a person to act under the direction of, and on behalf of, that local government in all matters relating to the program; (2) make payments to another participating local government or a local cooperative organization or directly to a vendor under a contract made under this subchapter, as provided in the agreement between the participating local governments or between a local government and a local cooperative organization; and (3) be responsible for a vendor's compliance with provisions relating to the quality of items and terms of delivery, to the extent provided in the agreement between the participating local governments or between a local government and a local cooperative organization. (c) A local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services. Added by Acts 1995, 74th Leg., ch. 746, Sec. 7, eff. Aug. 28, 1995. Page 1 of 1LOCAL GOVERNMENT CODE CHAPTER 271. PURCHASING AND CONTRACTI... 1/16/2013http://www.statutes.legis.state.tx.us/Docs/LG/htm/LG.271.htm NORTEX CONCRETE LIFT & STABILIZATION, INC RAISING & UNDERSEALING CONCRETE STREETS & BRIDGES USING POLYURETHANE FOAM 817-831-1240 Phone 817-831-1245 Fax Remit payment To: P.O. BOX 4935 Fort Worth, Tx 76164 JANUARY 15, 2013 TO WHOM IT MAY CONCERN, NORTEX CONCRETE LIFT AND STABILIZATION WILL EXTEND THE PRICE OF $3.44 PER POUND, QUOTED TO THE CITY OF GRAND PRAIRE IN THE APPROVED BID #12001, TO THE CITY OF COPPELL UNTIL THE LEGAL TERMINATION OF THE CONTRACT WITH GRAND PRAIRIE THAT IS CURRENTLY UNTIL NOVEMBER 1, 2013. ISAIAH LINCOLN MANAGER Field List riority Date Address Misc. SQ FT EST. SQ FT ACTUAL LBS EST. LBS ACTUAL DATE COMPLETED 6/4/2009 Highland Meadow 104 ponding 720 8/27/2009 Bethel School W 823 ponding alley 1200 12/17/2009 Deann 365 ponding 110 7/3/2010 Clear Creek 479 ponding 50 7/3/2010 Clear Creek 482 ponding 100 7/3/2010 Clear Creek 483 ponding 240 8/2/2010 Whispering Hills 248 ponding 800 11/29/2010 Armstrong 726 ponding 125 12/21/2010 Carrington 133-137 ponding 50 2/11/2011 Simmons 177-181 ponding at curb 3/18/2011 Woodhurst 319-327 ponding 800 3/29/2011 Coral 1301 ponding 220 3/29/2011 Coral 1305 ponding 240 3/29/2011 Coral 1309 ponding 240 3/29/2011 Coral 1317 ponding 1;60 3/29/2011 Coral 1324 ponding 320 3/29/2011 Coral 1325 ponding 320 3/29/2011 Coral 1328 ponding 160 3/29/2011 Coral 1329 ponding 160 3/29/2011 Coral 1332 ponding 160 3/29/2011 Coral 1333 ponding 160 3/29/2011 Coral 1337 ponding 240 4/15/2011 Lakeshore 1225 ponding across road at box culvert 800 4/22/2011 Lake Vista 840-848 ponding alley 1710 7/3/2011 Glen Lakes 634 ponding 25 7/27/2011 Highland Meadow Cir 140 ponding in alley 200 8/2/2011 Glenwood 147 ponding 560 8/8/2011 Shadowcrest 612 ponding 100 9/8/2011 Deann 113 ponding 100 10/4/2011 Plantation 221 ponding 800 10/13/2011 Edgewood 121 ponding curb & gutter & dip in street 120 10/18/2011 Highland Meadow Cir 144 ponding 320 10/27/2011 Whispering Hills 411 ponding in alley 800 12/1/2011 Clear Haven 309-317 ponding 2400 12/8/2011 Deforest 661 ponding 160 1/4/2012 Highland Meadow Cir 171 ponding (from 171 to 179) 600 1/9/2012 Simmons 193 ponding 300 1/23/2012 Heather Glen 152 ponding 40 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Page 1 Field List riority Date Address Misc. SQ FT EST. SQ FT ACTUAL LBS EST. LBS ACTUAL DATE COMPLETED 1/30/2012 Basilwood 1008-1012 ponding 200 2/16/2012 Lake Park 611 ponding 100 3/13/2012 Phillips 612-616 ponding 200 4/5/2012 Deforest 673 ponding (corner house Glen Lakes side) 75 4/24/2012 Phillips 611 ponding 16 5/7/2012 Freeport SB N of Fritz ponding 2000 6/15/2012 Woodhurst 454 ponding 80 6/29/2012 Hearthwood 76 ponding 150 7/2/2012 Simmons 185 ponding 540 7/6/2012 Pecan Hollow 350 ponding on Lodge 80 7/11/2012 Heartz S. 117 ponding 80 7/11/2012 Hollow Ridge 678 ponding 100 7/13/2012 Highland Meadow 127 ponding 720 8/4/2012 Still Forest 350 ponding west side of street 200 8/17/2012 Alder Ct 603 ponding 160 8/17/2012 Alder Ct 604 ponding 480 8/17/2012 Chateaus 775 ponding 350 8/20/2012 Cribbs 622 ponding 280 8/20/2012 Timber Ridge 332 ponding curb & gutter 128 8/21/2012 Hill 108 - 120 ponding in flow line 220 8/23/2012 Edgewood 315 ponding sidewalk 40 8/27/2012 Kyle 420 ponding 40 8/30/2012 Bethel School 702 ponding curb & gutter 240 8/31/2012 Edgewood 146 ponding alley 1700 10/5/2012 Halifax 529 ponding in alley 5000 10/9/2012 Village Parkway 935 ponding 120 10/10/2012 Heather Glen 143 ponding 110 10/17/2012 Inglenook Ct 628 ponding at curb/gutter 480 10/30/2012 Kirkland 520 ponding 930 12/3/2012 Hill 125 ponding 180 12/6/2012 Heather Glen 221 ponding 120 1/10/2013 Armstrong 722-730 ponding 228 1/10/2013 Alex/Kyle ponding intersection 272 1/10/2013 Cribbs/Phillips ponding intersection 50 1/10/2013 Lyndsie 325 ponding 50 1/10/2013 Parkview/Quiet Valley ponding intersection 50 1/10/2013 Parkview 516 ponding 50 1/10/2013 Parkview 520 ponding 50 1/10/2013 Parkview 540 ponding 50 1/10/2013 Phillips 641 ponding 50 1/10/2013 Phillips 656 ponding 50 1/10/2013 Plantation 317 ponding 270 10/21/2005 Deforest Rd 945 ponding 216 11/2/2006 Swallow 718 ponding 960 10/5/2007 Swallow 719 ponding 300 9/10/2010 Havencrest 603 ponding 480 7/25/2012 Timber Ridge 332 ponding 80 5/21/1998 Cheshire 802 20 3/14/2006 Lodge Rd 272 minor ponding 20 11/3/2011 Pheasant 630 minor ponding 30 Square Feet - reported 28,630 Staff Identified Site Specific Locations Brooks - 312-316, 329 ponding 1550 Highland Meadows – 131,140,160 ponding 1425 Freeport near 955 (SB) uneven lanes 1400 Dividend (near Freeport) ponding & uneven lanes 3400 7775 36,405 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 2 2 1 1 1 1 1 Total Square Feet ‐ reported 1 1 1 1 1 1 1 1 2 2 3 3 3 Page 2 Grand Prairie City Contract Cover Sheet Page 1 of 1 ID 2368 Department Purchasing for Streets Vendor Name Nortex Concrete Lift Stabilizations Inc Project Name 12001 Rl Pavement Leveling Nortex amendment Work Order Numbers Account Number 23201001210101 Contract Amount Implementation Date 7ermiation Date City Council Appr Date 27741900 1122012 1112013 il12011 Insurer A Name Insurer A Expiration State Farm Mutual Auto Ins 712013 Insurer B Name Insurer B Expiration qlQ 1 IlS Z Insurer C Name Insurer C Expiration fr 1 C YrQ I 7 Z Insurer D Name Insurer D Expiration Insurer E Name Insurer E Expiration Return Executed Copy To purchasing interoffice mail Department anager Sign re Date qz City Att ney Signature Date 1 z City ManagerD uty City M ger Signature Date City Secretary Signature Date httpravingfansGPTXCMOContractCoverSheetWebUIPrintaspxID2 9 132012 AMENDMENT TO PRICE AGREEMENT CONTRACT PRICE REDETERMINATION CITY OF GRAND PRAIRIE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS COUNTY OF DALLAS THIS AMENDMENT is made and entered into this date by and between the CITY OF GRAND PRAIRIE a Texas municipal corporation hereinafter referred to as the CTIY and NORTEX CONCRETE LIFT STABILIZATION hereinafter referred to as VENDOR WHEREAS the CITY and VENDOR have entered into a price agreement to provide pavement leveling service per bid award resulting from vendors response to RFB 12001 submitted by David Simpson on October 3 2011 and WHEREAS the above referenced agreement was for an initial term of one year with the option to renew for four additional one year periods totaling 133467500 if all extensions were exercised This Contract was effective as of November 2 2011 and was to terminate at midnight on November 1 2012 unless the parties mutually agreed in writing to extend the term of the Contract through an allowable renewal option or unless otherwise terminated as provided in provided in paragraph XVI of the original contract and WHEREAS the above referenced agreement provides that VENDOR may request a price increase through a price redetermination request substantiated in writing to become effective on the anniversary date of the contract to cover verifiable increases in cost to the applicable industry NOW THEREFORE for and in consideration of the mutual acts and covenants set out herein the parties agree as follows The parties mutually agree to extend the term of the contract and execute the first of the four available renewal options and extend the contract expiration to midnight on November 2 2013 at which time all of the wark called for under this Contract must be completed unless the parties mutually agree in writing to extend the term of the Contract through additional allowable renewal option or unless otherwise terminated as provided in provided in paragraph XVI of the original contract and l The CITY agrees that the price redetermination is acceptable and in the best interest of the CITY and such price increase which is attached hereto and incorporated herein as if set out in full herein and 2 The estimated annual amount to be paid to VENDOR under such contract shall be increased by the sum of 1048400 to reflect the price redetermination as described in Exhibit A making the total estimated annual amount to be paid to VENDOR under such contract 27741900 to reflect the one year renewal and AMENDMENT TO Pavement Leveling PRICE AGREEMENT CONTRACT RFB 12001 Page 1 of 2 3 This shall constitute an Authorization for extension of price agreement and price increase as set out in the agreement between the parties and an amendment to such contract All of the terms and conditions of the original contract shall remain in full force and effect as amended hereto unless set out otherwise herein EXECUTED this the day of 20a CITY OF GRAND PRAIRIE TEXAS NORTEX CONCRETE LIFT STABILIZATION By By uty City Manaer Printed n 4a Name Jt D f PL J ATTEST Title w E DiMaggio City ecre ry ZJ1i APPROVED AS TO FORM ity of Grafd r i iurchasr 1 City Attorney v Je IGorr AMENDMENT TO Pavement Leveling PRICE AGREEMENT CONTRACT RFB 12001 Page 2 of 2 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0874 File ID: Type: Status: 2013-0874 Agenda Item Passed 1Version: Reference: In Control: Engineering 01/14/2013File Created: Final Action: Jet Rodder Truck PurchaseFile Name: Title: Consider approval of the procurement of a Jet Rodder Truck from Texas Underground Inc. and Chastang Ford through an Interlocal Agreement with Houston Galveston Area Council (H-GAC), for a total amount of $101,884.50, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: C. Sponsors: Enactment Date: Jet Rodder Purchase Memo.pdf, Jet Rodder Purchase Pipehunter HGAC Quote.pdf, Jet Rodder Purchase HGAC F550 Quote.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 01/22/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0874 Title Consider approval of the procurement of a Jet Rodder Truck from Texas Underground Inc . and Chastang Ford through an Interlocal Agreement with Houston Galveston Area Council (H-GAC), for a total amount of $101,884.50, as budgeted; and authorizing the City Manager to sign and execute any necessary documents. Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0874) Summary Executive Summary: The purchase of this truck will allow the Utility Operations Department to clean sewer lines, services and removed stoppages in sewer mains. Fiscal Impact: Funds have been budgeted in the Utility Operations account (02-03-17-5010) for this purchase. Staff Recommendation: The Engineering Department and the Utility Division recommend approval of this vehicle. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 To: From: Date: Reference 2030: Introduct This agen replaceme reached th Analysis: In order to must rely remove sto sewer mai mains and various no jet rodder manufactu Pricing fo Texas Und Failure to departmen Legal Rev This agend Mayor Ken Gr January e: Replace Sustain Excelle Sustain Excelle ion: nda item is nt of the jet he end of its r o provide a h on various oppages in s in lines. It a d laterals. It ozzles and at r recommen ured by Pipeh r this vehic derground In replace thes nts and reduc view: da item did n and City Co riffin, P.E., D y 22, 2013 ement Jet Ro nable City Go ent City Serv nable City Go ent and Well being prese t rodder truc reliable serv high level of tools and e sewer main l also has the accomplishe ttachments. T nded for pu hunter, Inc. cle was obta nc. and Chas se vehicles w ced customer not require le MEM ouncil Director of E odder Truck overnment, G vices with a H overnment, G -maintained ented for ap ck operated vice life. f service and equipment, i lines and sew ability to cu es these task The nozzle o urchase is th ained throug tang Ford. will result in r service to o egal review. 1 MORANDU Engineering for Utility O Goal 1 High Level o Goal 3 d City Infrast pproval in o by the Util d well-maint including thi wer laterals. ut tree roots ks by using or attachmen he medium gh our Interl higher dow our citizens. UM Operations of Customer tructure and order to fol ity Operatio tained City is jet rodde It is also us s and other a high pres nt used depen duty, 500 local Contra wntime, reduc r Satisfaction Facilities llow throug ons Division infrastructur r truck. Thi sed to clean debris that c sure (3000 p nds upon the gallon, tru act with H-G ced efficienc n gh with a p n. This vehic re, City emp is truck is u sewer latera can get into psi) water je e task at han uck-mounted GACBuy ve cy of our cu planned cle has ployees used to als and o sewer et with nd. The d jetter endors, ustomer 2 Fiscal Impact: Quote is based on our Interlocal Contract with H-GACBuy. The total cost of this truck is $101,884.50. Recommendation: The Engineering Department and Utility Operations recommends approval in order to move forward with procurement of this vehicle in the total amount of $101,884.50 Contract No.:SC01-12 Date Prepared:12/6/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Product Code:C060 Description: 55,790.00 Cost Cost 500 880 185 100 265 695 4200 680 898 695 278 192 315 65 Subtotal B: 9948 Cost Cost 877 Subtotal C: 877 1% D. Total Cost before any other applicable Charges, Trade-Ins, Allowances, Discounts, Etc. (A+B+C) 1 66615 =Subtotal D: 66615 Cost Cost 692.5 -3501 Subtotal E: -2808.5 63806.5 10' Leader Hose & 700' Jet Hose Ultimate Penetrator Nozzle & Rotator for Grease Delivery Description Description 2 Work Lights & Panel Light 12 volt outlet on control Panel C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) City of Coppell Texas Ted Dutt 972-462-5150 tdutt@coppelltx.gov Texas Underground Inc. Traffic Cone Rack - Reel Deck Mount Articulating Reel W/Powered Swing 2" Drain at rear of Truck Levelwind W/Footage Counter For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Subtotal From Additional Sheet(s): Hand Held Spot Lite Discount X Subtotal of A + B + C: E. Other Charges, Trade-Ins, Allowances, Discounts, Etc. Description Description Arrowstick Front Strobe & Limb Guard CONTRACT PRICING WORKSHEET For Standard Equipment Purchases Pipehunter 7844 Truck Mount, 700 Gallons A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 972-462-5199 832-415-9383 This Form must be prepared by Contractor and given to End User. End User issues PO to Contractor, and MUST also fax a copy of PO, together with completed Pricing Worksheet, to H-GAC @ 713-993-4548. Please type or print legibly. David Mills 713-539-8214 B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Pulsation System Description dmills@texasundergroundinc.com Description Baffle Balls for Water Tank 14' x 14' x 60' Aluminum Tool Box Air Purge F. Total Purchase Price (D+E): Delivery Date: 60-90 Days AROC Subtotal From Additional Sheet(s): Quantity Ordered: Contract No.:HT 11-12 Date Prepared:12/6/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Product Code:E2 Description: 24787 Cost Cost 347 7610 190 325 275 240 Subtotal B: 8987 Cost Cost DRP1 - DROP SHIP CHASSIS 300 660 400 920 1155 Subtotal C: 3435 21% 1 37209 =Subtotal D: 37209 Subtotal E: 600 Cost Cost 269 Subtotal F: 269 38078G. Total Purchase Price (D+E+F): Delivery Date: 120-150 DAYS 2013- 2013 PRICE INCREASE Subtotal From Additional Sheet(s): Quantity Ordered: 68M - 19,500 GVWR PACKAGE For this transaction the percentage is: Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B). Description Description PDI - PREDELIVERY INSPECTION CONTRACT PRICING WORKSHEET For MOTOR VEHICLES Only 2012 FORD F550 4X2 CHASSIS A. Product Item Base Unit Price Per Contractor's H-GAC Contract: 972-462-5199 713-678-5001 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. CITY OF COPPELL Ted Dutt 972-462-5150 tdutt@coppelltx.gov CHASTANG FORD ED MILLER 713-678-5007 F. Trade-Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges X Subtotal of A + B + C: Description 201WB - 201" WB X8L- 4.88 LIMITED SLIP AXLE 99T - 6.7L POWERSTROKE DIESEL Description Subtotal From Additional Sheet(s): B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.) EMILLER@CHASTANGFORD.COM E. H-GAC Order Processing Charge (Amount Per Current Policy) D. Total Cost Before Any Applicable Trade-In / Other Allowances / Discounts (A+B+C) 44W - 6 SPEED AUTO FLR2 - FLOOR PLAN INRTEREST DURING UPFIT FP1 - FRAME PREP FOR BODY INSTALL CONC1 - CONCESSION DIFF TO 2013 Description Description C. Unpublished Options - Itemize below / attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) FLR1 - FLOOR PLAN INTEREST 30 X $8 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0875 File ID: Type: Status: 2013-0875 Agenda Item Passed 1Version: Reference: In Control: Engineering 01/14/2013File Created: Final Action: Opticom upgradeFile Name: Title: Consider approval to purchase GPS /Multimode Opticom Devices for 9 intersections from Consolidated Traffic Controls, Inc. through an Interlocal Agreement with Houston Galveston Area Council (H-GAC), as provided for in the 2012-2013 Infrastructure Maintenance Fund, for the amount of $60,783.96; and authorizing the City Manager to sign and execute any necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: D. Sponsors: Enactment Date: Opticom Upgrade Memo.pdf, Opticom Upgrade Fire Memo.pdf, Opticom Upgrade Quote Summary.pdf, Opticom Upgrade HGAC Quote for 9 Intersections.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved on the Consent Agenda 01/22/2013City Council A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Aaron Duncan, that Agenda Items A-D be approved on the Consent Agenda. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0875 Title Consider approval to purchase GPS /Multimode Opticom Devices for 9 intersections from Consolidated Traffic Controls, Inc. through an Interlocal Agreement with Houston Galveston Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0875) Area Council (H-GAC), as provided for in the 2012-2013 Infrastructure Maintenance Fund, for the amount of $60,783.96; and authorizing the City Manager to sign and execute any necessary documents. Summary Executive Summary: This item will allow the upgrade of nine traffic signals to multimode allowing for increased detection of emergency apparatus while working in conjunction with our existing system. Fiscal Impact: Funds have been budgeted in the Infrastructure Maintenance Funds for this purchase. Staff Recommendation: The Engineering Department recommends approval of the purchase of this equipment. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 To: From: Date: Reference 2030: Introduct The City o at traffic s deployed Technolog close prox GPS locat emergency equipment detection combined This reque the follow Blvd., Ma Blvd./Park Lake Road intersectio the installa These inte Fire Depa future. N Mayor Kennet January e: Traffic Sustain Excelle Special Mobilit ion: of Coppell em signals to pr in the fiel gies, LLC (G ximity to the ting and rad y apparatus t when it is system that system to w est is to purc wing intersec acArthur Blv kway Blvd., d/Riverchase on of I-635/ B ation at I-635 ersections w rtment has w New signals and City Co h M. Griffin y 22, 2013 pre-emption nable City Go ent City Serv l Place to Liv ty within Co mergency re rovide for a d uses infr GTT) (forme e signal to b dio detection to be detect further awa utilizes the work seamles chase and ha ctions: Dent vd./E. Belt MacArthur e Dr. This Belt Line Ro 5/ Belt Line ere chosen f with line of will have MEM ouncil n, P.E., Direc n equipment overnment, G vices with hi ve, Goal 4 oppell esponse vehi a safe and ti ra-red (IR) erly 3M®Op be triggered n. This GP ted by the tr ay from the e existing IR ssly with our ave installed ton Tap Ro Line Road, Blvd./Samu request also oad. The Cit Road. for multimo f sight. Fur the multim 1 MORANDU ctor of Engin at traffic sig Goal 1 gh level of C icles use pre- imely respon detection t ticomTM). T . Newer tec PS/radio dete raffic signal, e signal. Th R detection r existing sig by an outsi oad/Parkway , MacArthur uel Blvd., Sa o provides f ty of Irving de detection rther upgrad mode techno UM neering and gnals for em Customer Sa -emption eq nse to incid technology This IR detec chnology ha ection provi , i.e., the sig his system i and the ne gnals and app de consultan y Blvd., De ur Blvd./Beth andy Lake R for the equip is working w n equipment des at existin ology install Public Work mergency resp atisfaction quipment to t dents. The produced b ction require as been crea ides a longe gnal can det is referred t ew GPS/rad paratus. nt the multim nton Tap R hel School Road/N. Cop pment for I with us to pr t due to the ng signals a led. The re ks ponse appara trigger green current equi by Global T es line of sig ated which u er distance f tect the eme to as “multi dio detection mode equipm Road/Town Road, Mac ppell Road, IR detection rovide the lab existing issu are planned eason we a atus n lights ipment Traffic ght and utilizes for the rgency imode” n for a ment at Center cArthur Sandy at the bor for ues the for the are not 2 proposing GPS/Radio detection equipment only is due to the equipment other surrounding cities utilize and the need to provide mutual aid and that upgrades to apparatus and signals can be done over time and not all at once. Analysis: In November 2011, the City of Coppell installed the multimode equipment at Sandy Lake Road/MacArthur Blvd. intersection as a test. The results were positive. Northbound traffic typically backs up enough that the emergency apparatus is unable to trigger the signal but with the GPS/radio installed at the signal and in the apparatus, the signal was triggered once the apparatus crested the hill, about 900’ away. This upgrade of nine signals to multimode will allow for increased detection of emergency apparatus while working in conjunction with our existing system. Legal Review: NA Fiscal Impact: There is no additional fiscal impact associated with this purchase. The quoted cost of $60,783.96 will come from the Infrastructure Maintenance Fund for Opticom Upgrades. Recommendation: The Engineering Department recommends approval of the purchase of this equipment. MEMORANDUM TO: Mayor and City Council FROM: Kevin Richardson, Fire Chief DATE: October 9, 2012 RE: Traffic pre-emption devices for emergency response apparatus The City of Coppell currently uses the 3M®Opticom™ traffic management system at all intersections within the City. As an emergency vehicle (police or fire) approaches a given intersection while running code (lights and siren), the system recognizes an illuminated light and adjusts the traffic signal giving priority to the emergency response. The current system was installed in the late 1980s and has surpassed it’s usable lifespan. It is difficult to service with limited availability of parts and has become unreliable and is not compatible with regional upgrades to more current systems. As a result, the Fire Department implemented within the 5-Year Plan a method to convert and replace the existing system. In coordination with the City’s 2030 Vision Plan to offer a sustainable city government and provide excellent customer service, the Fire Department is proposing to improve the existing traffic pre-emption devices utilizing the newest technology available in order to improve emergency response times. The Fire Department has been working very closely with regional counterparts and city officials during the research and development phase to ensure all needs are met within the City of Coppell and surrounding areas. The ability to function during Mutual Aid responses and Ambulance transports outside the city are essential for the proposed system. The proposed system is provided by Consolidated Traffic Controls, Inc. who is already approved as a City vendor. The system has been successfully field tested in Coppell over the last 9 months and meets all specifications for the project. Technology upgrades eliminate the need for “line of sight” and utilize a Global Positioning System GPS that is integrated within our Computer Aided Dispatch system. This improvement takes into consideration several more factors and increases safety for the public and emergency responders. If approved, this portion of the project includes equipment and installation for all vehicles in the Fire Department fleet, 18 total. The next phase will involve the Coppell Engineering Department and they will be coming before the City Council soon requesting the use of budgeted funds to install the receiver system at the intersections. As a result, I am recommending approval to purchase the vehicle mounted emitter system as specified in the attached contract for $72,650. Approved funding within the 2012-13 Annual Budget is $73,800 for this portion of the project. Consolidated Traffic Controls, Inc. ‐ HGAC Pricing Breakdown Intersection of : Denton Tap Rd Parkway Blvd $6,837.12 Denton Tap Rd Town Center Blvd $6,659.49 MacArthur Blvd Belt Line Rd $6,837.12 MacArthur Blvd Bethel School Rd $6,493.25 MacArthur Blvd Parkway Blvd $6,837.12 MacArthur Blvd Samuel Blvd $7,314.49 Sandy Lake Rd Coppell Rd $6,837.12 Sandy Lake Rd Riverchase Dr $6,493.25 I‐635 Belt Line Rd $6,475.00 TOTAL: $60,783.96 Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 0 8 150 1200 0 1 -343.88 -343.88 0 0 6757.12 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6837.12 Subtotal A: CTC Installation Services. Installation of the above quoted equipment including all required wiring Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of Denton Tap Road & Parkway Blvd. GPS Opticom Model 1010 GPS Receiver/Radio unit. Mast arm mounted. Pelco Hub for mast arm mounting of Radio/GPS Receiver assembly GPS Opticom Model 1070 Installation Cable. Priced per foot Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. and system configuration. GTT Trade-in/Trade-up Discount for trade-in of (1) Model 262 two channel Phase Selector A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 1 166.25 166.25 8 150 1200 0 2 -343.88 -687.76 0 0 6579.49 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6659.49 CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. and system configuration. GTT Trade-in/Trade-up Discount for (2) 262 two channel Phase Selectors A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Subtotal A: CTC Installation Services. Installation of the above quoted equipment including all required wiring RTC Model 380 Card Rack with power supply Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of Denton Tap Road & Town Center Blvd. GPS Opticom Model 1010 GPS Receiver/Radio unit. Mast arm mounted Pelco Hub for mast arm mounting of GPS Reciever/Radio unit. GPS Opticom Model 1070 Installation Cable. Priced per foot Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 0 8 150 1200 0 1 -343.88 -343.88 0 0 6757.12 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6837.12 Subtotal A: CTC Installation Services. Installation of the above quoted equipment including all required wiring and Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of MacArthur Blvd. & E. Belt Line Road GPS Opticom Model 1010 GPS Receiver/Radio unit Mast arm mounted. Pelco Hub for mast arm mounting of of GPS Receiver/Radio unit. GPS Opticom Model 1070 Installation Cable. Priced per foot Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. system configuration. GTT Trade-in/Trade-up Discount for trade in of (1) Model 262 Phase Selector A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 0 8 150 1200 0 1 -687.75 -687.75 0 0 6413.25 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6493.25 CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. system configuration. GTT Trade-in/Trade-up Discount for (1) Model 754 Four Channel Phase Selector. A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Subtotal A: CTC Installation Services. Installation of above quoted equipment including all required wiring and Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of MacArthur Blvd. & Bethel School Rd. GPS Opticom Model 1010 GPS Receiver/Radio unit Mast arm mounted Pelco hub for mast arm mounting of GPS Receiver/Radio unit. GPS Opticom Model 1070 Installation Cable. Priced per foot Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 0 8 150 1200 0 1 -343.88 -343.88 0 0 6757.12 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6837.12 Subtotal A: CTC Installation Services. Inatallation of rhe above quoted equipment including all required Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of MacArthur Blvd. & Parkway Blvd. GPS Opticom Model 1010 GPS Receiver/Radio unit Mast arm mounted. Pelco Hub for mast arm mounting of GPS Receiver/Radio unit. GPS Opticom Model 1070 Installation Cable. Priced per foot Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. wiring and system configuration. GTT Trade-in/Trade-up Discount for trade in of (1) Model 262 two channel Phase Selector. A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com Contract No.:PE-05-11 Date Prepared:12/3/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 166.25 166.25 0 12 150 1800 0 0 0 2 -343.88 -687.76 7159.49 Quan Unit Pr Total 1 155 155 0 0 0 155 2% 0 7314.49 Subtotal A: CTC Installation Services. Includes installation and set up of the above quoted equipment. The Model Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of MacArthur Blvd. & Samuel Blvd. GPS Opticom Model 1010 GPS Receiver/Radio unit Pole Mounted RTC Model 380 Card Rack with power supply GPS Opticom Model 1070 Installation Cable. Priced per foot GTT Trade-in/Trade-up Discount for (1) Model 262 Phase Selector Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: near intersection) Total From Other Sheets, If Any: Mounting hardware for pole mounting of GPS Receiver & Radio unit. (to pole holding warning siren Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. 1010 GPS Receiver/Radio to be installed on nearby pole holding warning siren. Quote considers use of existing power conduit between pole and traffic cabinet to pull cable connecting the GPS Receiver/Radio with the Multimode Phase Selector. A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 0 8 150 1200 0 1 -343.88 -343.88 0 0 6757.12 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6837.12 CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. GTT Trade-in/Trade-up Discount for trade in of (1) Model 752 two channel Phase Selector A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Subtotal A: CTC Installation Services. Includes all required equipment and materials. Priced per Hour Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of Sandy Lake & N. Coppell Road GPS Opticom Model 1010 GPS Receiver/Radio unit Mast arm mounted. Pelco Hub for mast arm mounting of GPS Receiver/Radio unit GPS Opticom Model 1070 Installation Cable. Priced per foot Contract No.:PE-05-11 Date Prepared:11/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 0 1 2751 2751 1 300 300 1 2680 2680 250 0.6 150 1 20 20 0 8 150 1200 0 1 -687.75 -687.75 0 0 6413.25 Quan Unit Pr Total 1 80 80 0 0 0 80 1% 0 6493.25 CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. system configuration. GTT Trade-in/Trade-up Discount for trade in of (1) Model 754 four channel Phase Selector A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Multimode Opticom Model 768 Auxilliary Interface Panel Delivery Date: 4 to 6 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: Mounting hardware for mast arm mounting of GPS Receiver/Radio unit. Subtotal A: CTC Installation Services. Installation of above quoted equipment including all required wiring and Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description Intersection of Sandy Lake Rd. & Riverchase Dr. GPS Opticom Model 1010 GPS Receiver/Radio unit Mast arm mounted. Pelco Hub for mast arm mounting of GPS Receiver/Radio unit. GPS Opticom Model 1070 Installation Cable. Priced per foot Contract No.:PE-05-11 Date Prepared:12/20/2012 Buying Agency:Contractor: Contact Person: Prepared By: Phone:Phone: Fax:Fax: Email:Email: Quan Unit Pr Total 00 1 2751 2751 2 425.6 851.2 2 483.9 967.8 1 300 300 2500 0.41 1025 4 20 80 0 0 0 0 0 5975 Quan Unit Pr Total 1 500 500 0 0 0 500 8% 0 6475 Subtotal A: Pelco Hub for mounting detectors to mast arm Catalog / Price Sheet Name:Traffic Control, Enforcement & Signal Preemption Equipment Description I 635 & Belt Line Road: IR Opticom Detection - Equipment Only Opticom Model 721 Single Channel Dual Detector (N & S approaches on Belt Line) Opticom Detector Cable. Priced per foot Multimode Opticom Model 768 Auxilliary Interface Panel Subtotal C: Check: The total cost of Unpublished Options (Subtotal B) cannot exceed 25% of the total from Section A.For this transaction the percentage is: Total From Other Sheets, If Any: External Cabinet for Opticom controls. Required by TXDOT Dallas. Delivery Date: 3 to 4 Weeks ARO D. Total Purchase Price (A+B+C): B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B: Total From Other Sheets, If Any: C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary City of Coppell George Marshall 972-304-3562 Multimode Opticom Model 764 Phase Selector Opticom Model 711 Single Channel One Direction Detector (access roads approach) CONTRACT PRICING WORKSHEET For Catalog & Price Sheet Type Purchases 972-304-3570 800-448-8850 General Description of Product:Intersection Emergency Preemption gmarshall@coppelltx.gov Consolidated Traffic Controls, Inc. Frank Fisher 800-448-8841 ctcffisher@aol.com Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0871 File ID: Type: Status: 2013-0871 Agenda Item Passed 1Version: Reference: In Control: Finance 01/09/2013File Created: 01/22/2013Final Action: CAFRFile Name: Title: Consider approval of the Comprehensive Annual Financial Report for the fiscal year ending September 30, 2012. Notes: Agenda Date: 01/22/2013 Agenda Number: 10. Sponsors: Enactment Date: CAFR memo.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved01/22/2013City Council Presentation: Jennifer Miller, Director of Finance, introduced Leigh Schaefers with Grant Thorton, who made a presentation to Council. A motion was made by Councilmember Billy Faught, seconded by Mayor Pro Tem Tim Brancheau, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0871 Title Consider approval of the Comprehensive Annual Financial Report for the fiscal year ending September 30, 2012. Summary Fiscal Impact: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0871) Staff Recommendation: Approval recommended Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 1 MEMORANDUM To: Mayor and City Council From: Jennifer Miller, Director – Finance Date: January 22, 2013 Reference: Approval of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ending September 30, 2012. 2030: Sustainable City Government Introduction: As required by Section 7.13 of the City of Coppell Home Rule Charter, an independent audit must be made of all accounts of the City by a Certified Public Accountant. Analysis: Ben Kohnle (Partner), Leigh Schaefers, and/or Dan Barron with the audit firm of Grant Thornton, will present the results of the financial audit. Legal Review: Agenda item did not require legal review. Fiscal Impact: There is no direct fiscal impact from this agenda item. Recommendation: The Finance Department recommends acceptance of the CAFR for fiscal year ending September 30, 2012. Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2012-0848 File ID: Type: Status: 2012-0848 Agenda Item Passed 1Version: Reference: In Control: Parks and Recreation 12/04/2012File Created: 01/22/2013Final Action: DunawayFile Name: Title: Consider approval of the Conceptual Master Plan for the Andrew Brown Park system. Notes: Agenda Date: 01/22/2013 Agenda Number: 11. Sponsors: Enactment Date: Memorandum.pdf, Preliminary Master Plan Summary.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved01/22/2013City Council Presentation: Brad Reid, Director of Parks and Recreation, introduced Phillip Neely and Elizabeth McIlrath with Dunaway, who made a presentation to Council. A motion was made by Councilmember Billy Faught, seconded by Councilmember Gary Roden, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2012-0848 Title Consider approval of the Conceptual Master Plan for the Andrew Brown Park system. Summary Fiscal Impact: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2012-0848) Staff Recommendation: Approval is recommended. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: January 22, 2013 Reference: Consider approval of the Conceptual Master Plan for the Andrew Brown Park system 2030: Community Wellness and Enrichment Strategy: Goal 1, Community Gathering Places Goal 2, Recreation Programs and Services for all Generations Goal 3, Residents’ Wellness and Longevity Introduction: The Coppell Vision 2030 Strategic Planning document includes several goals related to a possible redesign and redevelopment of the Andrew Brown Park System. Andrew Brown Parks East and West are arguably the most heavily used parks in the Coppell system and certainly the parks with which most residents identify. These parks are beginning to show their age due to being some of the first parks developed in the community. City staff has begun to receive complaints that the facilities at the parks are no longer up to standard and need to be updated. While this sentiment is true, simply replacing the elements in the current configuration may cause us to miss opportunities to fulfill several identified goals of the 2030 Strategic Vision. The first goal under the Community Wellness and Enrichment Strategy is to create and enhance community gathering places, which includes objectives to "enhance parks as destination for sports", namely Andy Brown, and "enhance Andy Brown East with a variety of venues for events and passive recreation and enjoyment for picnics and gatherings." Goal three (3) is to expand cultural arts amenities and opportunities, which contains the objective to "develop outdoor performing arts venues for major productions." The possibility of fulfilling this goal at Andrew Brown Park, at least partially, has been explored with the redesign. In an attempt to avoid the potential of missing opportunities in the development/redevelopment of this vital park, the consultant firm of Dunaway Associates has been commissioned to guide the city through the creation of a new conceptual plan for the park. They have established an existing conditions review and site analysis, received initial community input, performed benchmarking comparisons with parks in other communities, produced a vision statement, goals and program elements for the park, and developed preliminary conceptual ideas. They have received input 2 regarding the park program and conceptual ideas from the Park Board on September 10, 2012, with the City Council on September 11 and with the community in the weeks following. From the input received, a final conceptual plan was developed along with related estimated construction costs assigned to the various elements. The plan under consideration tonight closely aligns with the schematic drawings that were presented during the September meetings. Analysis: The plan for the redevelopment of Andrew Brown Parks creates much increased opportunities for the community to utilize the park for individual recreation activities, offering the potential user a wide array of reasons to attend. As Coppell has developed over the past 25 or so years, the Andrew Brown Parks have become the prime open space for the casual or passive park user. This fact has been embraced in the development of this plan and the active sports areas have been consolidated and updated to current standards, while other areas of the park have allocated to less active uses. Legal Review: Agenda item did not require legal review Fiscal Impact: There is no immediate fiscal impact of approving this Agenda item. Funding of the construction of this redevelopment plan will be significant and will require much financial planning over the next few months and years. Recommendation: The Parks and Recreation Department recommends approval of this item ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.January 22, 2013PRELIMINARY MASTER PLAN SUMMARY Andrew Brown Parks East & West Redevelopment Study ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.INTRODUCTIONContentsExecutive SummaryAcknowledgementsPlanning ProcessCitywide ContextExisting ConditionsSite PhotosSite ConditionsCirculationDrainage & HydrologyElevationVegetationUse & Destinations112345678910111213CONTENTSANALYSISCONCEPT DEVELOPMENTVision, Goals & ProgramConcept Plan: “Civic Heart”MASTER PLANPreliminary Master PlanCivic Green & Festival PlazaView at Civic GreenOpen Space / Moore Road AreaSports DestinationView at Sports DestinationTrails & Other FeaturesBudget Projections16171819202122231415INTRODUCTION ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.2“This plan is intended to establish a vision for the redevelopment of this treasured city asset in a way that will facilitate building the fabric of the community through broad-based recreational opportunities and meaningful social interactions.” Brad Reid, Director of Parks & RecreationEncompassing over 200 acres along the beautiful Denton Creek corridor, Andrew Brown Parks have long been a focal point of the Coppell community. As the largest and perhaps most-loved landmark in the city’s park system, Andrew Brown Parks offer a wide range of activities and popular destinations such as the ‘Kid Country’ play area, the Coppell Aquatic and Recreation Center, various sports fi elds, hike & bike trails, and seasonal events near the lakes. But with all it has to offer, Andrew Brown Parks have not benefi ted from a defi ned master plan that promotes a long term vision for development and preservation. This Master Plan is the result of a unifi ed commitment by city leaders to steward Andrew Brown Parks. It is intended to outline the redevelopment of this treasured city asset in a way that meets the needs of Coppell’s growing community, works in tandem with citywide initiatives like the 2030 plan, and promotes Andrew Brown Parks as a well-managed resource for years to come.Early in the planning process, city leaders formed an Advisory Committee made up of city representatives and Park Board members who would work closely with the planning team to provide guidance and insight throughout the master plan process. Members of this committee were benefi cial in informing the team during each phase of work, especially the analysis and site research. During this phase, the teams began to learn and understand how Andrew Brown Parks fi t into the overall context of Coppell’s park system, as well as how they function as distinct parks today. The team spent many hours on site observing and documenting existing conditions, natural features, and how people enjoy the park. The team also studied a number of aspects about the park including circulation, drainage & hydrology, vegetation, and park uses & destinations, all which ultimately infl uence the park’s design.Next, the planning team facilitated a series of citizen focus group discussions to review the analysis phase, work toward creating a unifi ed vision for park development, and brainstorm programming ideas to potentially expand the dynamic uses within the parks. Involving citizens at the outset of the project was a key step in establishing a solid vision and defi ning programming goals tailored to meet the needs of an increasingly diverse population – all who take pleasure in coming to Andrew Brown Parks on a daily basis.After the visioning sessions with the citizens, the planning team and Advisory Committee embarked on a tour of selected parks in the DFW area that could be considered benchmarks for development at Andrew Brown Parks. This tour allowed the committee to be exposed to a wide range of comparable park spaces, understand how different park features serve various users, be inspired by that which made each park a success, and potentially incorporate good ideas into the new Master Plan.From this key step, the planning team developed a series of conceptual plans to test spatial arrangement and organization of program elements throughout the park. Fundamental moves of the consensus concept included: creating a central “Civic Heart” in Andrew Brown East with a great lawn for hosting community-wide events; reshaping the existing lakes to promote both active and passive recreation; positioning diamond and fi eld sports as a destination facility at Andrew Brown West & Central; and reclaiming the natural beauty and open space in the Moore Road area. With enthusiastic support from the Advisory Committee, Park Board, City Council and Coppell Citizens, the team refi ned this concept into an illustrative Master Plan.The Master Plan’s balance of active recreation and passive green spaces will foster opportunities for small group outings, families and friends to gather daily, and large group activities during seasonal events. The interactive Festival Plaza with Grand Pavilion and waterside Civic Green will be home to civic gatherings, festivals, and other community celebrations. A re-branded INTRODUCTIONEXECUTIVE SUMMARYsoftball complex and multi-use fi eld sports area will anchor West & Central as a tournament destination and regional draw for competitive sports. And the recovered open space, expanded natural areas, trail connections, and picnic pavilions will provide enjoyment and preservation of the beautiful natural setting that have made Andrew Brown Parks a favorite destination.Having garnered great enthusiasm from community leaders and stakeholders, the City is well postured to move forward in implementing the new Master Plan for Andrew Brown Parks. This can be accomplished through various funding strategies and partnerships that will maximize the impact of combined resources. By investing in this long term plan, Coppell leaders and citizens are embracing a vision to cherish and preserve their community park as the heart of Coppell for years to come. ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.3MayorKaren HuntCity ManagerClay PhillipsDeputy City ManagersMario CanizaresMike LandCity CouncilKaren Hunt, Mayor Tim Brancheau, Mayor Pro TemBob Mahalik Wes MaysGary Roden Billy FaughtMarvin Franklin Aaron DuncanCITY LEADERSHIP CONSULTANT TEAMAdvisory CommitteeParks & Recreation BoardGreg Garcia, PresidentJack Clark, Vice-PresidentBrian Brandstetter, Secretary Neil BalesLarry JonesBiju MathewWilliam WhitehallBrad Reid, Director of Parks & Recreation/Staff LiaisonAlternates Student AlternatesEd Guignon Tina HuangPhilip Houm Shane GothmanProject DirectorPhilip Neeley, ASLAProject ManagerElizabeth McIlrath, ASLAPrincipal-In-ChargeLarry O’Flinn, ASLALandscape ArchitectureAdam Brewster, ASLAAnita Beard, Associate ASLAGreg Garcia, Parks & Recreation Board President Biju Mathew, Parks & Recreation BoardBrad Reid, Director of Parks & RecreationGuy McLain, Assistant Director of Parks & RecreationJohn Elias, Operations ManagerKami Marcom, Special Events CoordinatorLouis Lauck Jr, Athletic CoordinatorMatt Steer, PlannerMichael Garza, EngineerINTRODUCTIONACKNOWLEDGEMENTS ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.4PLANNING PROCESSBenchmark Tour with City Representatives - July 2012Public Input Meeting - September 2012ANALYSIS +SITE RESEARCHSTAKEHOLDER INVOLVEMENT+ VISIONINGBENCHMARKING + PROGRAMDEVELOPMENTCONCEPTUAL DEVELOPMENT + PUBLIC INPUTPRELIMINARY MASTER PLANFINAL MASTER PLAN & BUDGETPROJECTIONSFocus Groups & Visioning Sessions - June 2012INTRODUCTIONSite Research - May 2012Throughout the master planning process, the team worked closely with City leaders and citizens of Coppell to create a forward-looking vision for Andrew Brown Parks. The team utilized a multi-phased approach including Analysis, Community Involvement, Benchmarking, Visioning, and Conceptual Development. This Master Plan is intended to be a tool for City leaders to use in making strategic decisions regarding civic gatherings/events, adult/youth sports, and everyday use of this treasured community resource. ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.5ANALYSIS: CITYWIDE CONTEXTANALYSISANDREW BROWN PARKSThe City of Coppell has 17 parks distributed throughout the community. As the City’s “signature park” comprising over 200 acres, Andrew Brown Parks are an invaluable resource that represent nearly half of all developed park land in Coppell. The park offers a varied mix of recreation that attracts residents as well as visitors from surrounding cities. This Master Plan takes a fresh look at visioning and programming Andrew Brown Parks to meet the long term needs of this growing community for years to come. ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.6ANALYSIS: EXISTING CONDITIONSANALYSISWith year-round recreational opportunities, Andrew Brown Park is made up of three (3) park zones. At West and Central, park users can currently enjoy a variety of diamond and fi eld sports, open space, trails, and neighborhood park activities. Andrew Brown East serves as the “heart” of the park, and includes destination recreation facilities like the Coppell Aquatic and Recreation Center and recently renovated Kid Country Playground - as well as a series of lakes, trails, open space, diamond sports, and other activities. ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.Park WestPark CentralPark East7Park West - Field SportsPark West - Playground and Concession/RestroomsPark West - Trail Connection under Denton Tap Rd.Park Central - Diamond Sports, Parking and RestroomsPark Central - Trails and Open SpacePark Central - Nature TrailsPark East - Coppell Aquatic and Recreation CenterPark East - Trails, Water, and Woodland EdgePark East - Diamond SportsANALYSISANALYSIS: SITE PHOTOS ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.8The success of Andrew Brown Parks is embodied in a variety of signature destination facilities, diverse park activities, and distinct natural beauty along Denton Creek. The following pages examine these features as layers within the context of today’s park.ANALYSISANALYSIS: SITE CONDITIONS ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.A wide range of surrounding roadways,parking areas, and trails make Andrew Brown Parks highly accessible to users. Positioned on Denton Tap Road near the SH 121 Tollway, Andrew Brown West and Central are poised to become a gateway for visitors approaching Coppell from the north. Parkway Boulevard serves as a local corridor leading residents through the Town Center to community-wide events held at Andrew Brown East, and connecting them daily to destination facilities there. In addition, the park serves as a considerable link in the Coppell trail system. With several miles of hike / bike trails and nature trails located within the park, Andrew Brown trails represent a large portion of the City’s overall trail network.Denton Tap Rd.SH 121 / TollwayParkway Blvd.Moore Rd.ANALYSISANALYSIS: CIRCULATION9ExistingTrailsExistingParking ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.Along the northern park border is the Denton Creek corridor, one of the most signifi cant natural features infl uencing Andrew Brown Parks. Denton Creek is a dynamic waterway that is a source for both seasonal fl ood events and natural beauty. Several man-made lakes handle fl ood and storm water that passes through Andrew Brown Parks from surrounding developments to the creek. In the park today, these lakes serve as a visual backdrop of the park rather than an interactive recreation amenity (boating, fi shing, etc.). As part of future planning efforts, the lakes have the potential to play key roles in the diversity of recreational activities.COTTONWOOD CREEK BRANCHDENTON CREEKDenton Tap Rd.SH 121 / Tollway10ANALYSIS: DRAINAGE & HYDROLOGYANALYSIS ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.Flood events at Andrew Brown Parks occur intermittently, and directly impact various aspects of the park and its activities. With nearly ¾ of the park’s total acreage falling within the 100 year fl oodplain, locations of new park facilities will have to be thoughtfully considered.11ANALYSISANALYSIS: ELEVATION ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.12Part of what makes Andrew Brown Parks a favorite destination are the beautiful stands of mature trees that help defi ne natural “rooms” throughout the park. This includes the magnifi cent wooded corridors located along Denton Creek and Cottonwood Creek. In addition, a number of wildfl ower and native preserve areas serve as points of interest, interpretive learning, and wildlife habitat. Preservation of all aspects of the park’s natural beauty will be important to continue in future development efforts.COTTONWOOD CREEKBRANCH RIPARIAN CORRIDORDENTON CREEKRIPARIAN CORRIDORNATURAL / WILDFLOWERPRESERVE AREASANALYSISANALYSIS: VEGETATION ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.Andrew Brown Parks is home to a mix of active/sports uses, passive open space, and signature recreation facilities. The West and Central Parks currently include both diamond and fi eld sports with several support amenities (restroom/pavilion, basketball courts, playground, etc.). Andrew Brown East is anchored by the destination Coppell Aquatic and Recreation Center and a popular girls’ softball four-plex. These are surrounded by a limited amount of open space that is often used for civic gatherings and community events. The Moore Road area is home to diamond sports practice fi elds and open space for casual play.Diamond Sports /Field SportsDiamond Sports(4-plex)Open Space /Events13Diamond Sports /Field Sports (Practice)Recreation /Support AreasField SportsDiamond Sports(Practice)Aquatic andRecreation CenterANALYSISANALYSIS: USE & DESTINATIONS ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.VISION, GOALS & PROGRAMAndrew Brown Parks will be a community landmark and cherished destination where Coppell citizens enjoy civic celebrations, year-round recreation, and the beautiful natural environment.VISION• Cultivate a hometown feel and sense of community• Feature seasonal events and community gatherings• Offer a balanced mix of passive and active recreation• Preserve the natural beauty and setting along Denton CreekGOALS TO FULFILL VISION• Enhanced / Signature Entries & Gateways• Architectural Theming• Enhanced Parking / Layout• Great Lawn / Event Gatherings• Open Space / Passive Play• Performance Plaza / Stage Pad• Café / Patio Destination• Grand Pavilion• Group Picnic Pavilions• Interactive Water / Sprays• Secondary Playgrounds• Public Art• Enhance Lakes• Waterfront / Creek Overlooks• Fountains / Sprays• Fishing Piers• Docks / Boat Access (paddleboats, canoes, kayaks, etc.)• Boardwalk(s)PROGRAM• Hard Surface Trails• Soft Surface Trails• Trailheads / Rest Points / Trail Shelters• Trail Crossings / Connections (pedestrian bridges, boardwalks, low water crossing, etc.)• Signage / Wayfi nding• Distance Markers• Interpretive / Educational Signage• Reconfi gure / Relocate Sports Venues• Restroom / Concession Facilities• Grounds Enhancement (landforms, plantings, etc.)• Tree Plantings / Shade• Aquatic Plantings / Edge StabilizationCONCEPT DEVELOPMENT14 ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.CONCEPT PLAN: “CIVIC HEART”The planning team tested a series of ideas to arrive at the “Civic Heart” consensus concept. Key aspects of this plan include:• Create “great lawn” for civic gatherings and community events• Activate the water both visually and recreationally• Consolidate sports into a tournament destination along Denton Tap Road• Reclaim Open Space and promote passive use near Moore RoadWith support from Park Board, City Council, and citizens, the team refi ned the vision into the following master plan.15CONCEPT DEVELOPMENT ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.PRELIMINARY MASTER PLAN16MASTER PLAN ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.CIVIC GREEN & FESTIVAL PLAZAThe “civic heart” will be known as the great gathering space of Coppell. Popular uses will include a festival plaza, civic green, and active recreation involving the water.17Photo from photoblog.statesman.comPhoto from photoblog.statesman.comFestival PlazaFestival PlazaGrand PavilionGrand PavilionCivic GatheringsCivic GatheringsKEY PLANKEY PLANMASTER PLAN ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.18MASTER PLAN ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.KEY PLANKEY PLANOPEN SPACE / MOORE ROAD AREA19These reclaimed open spaces and preserve areas will serve for passive recreation year-round. Users will enjoy pavilions, picnicking, and casual play in a restful park setting.Group PavilionsGroup PavilionsLakeside Pier / OverlookLakeside Pier / OverlookOpen SpaceOpen SpaceMASTER PLAN ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.KEY PLANKEY PLANSPORTS DESTINATIONAndrew Brown West & Central will be a destination sports complex for competitive play events. Signature facilities will include a centralized softball 4-plex as well as numerous fi eld sports for a range of age groups.20MASTER PLANRebranded 4-PlexRebranded 4-PlexField SportsField SportsDiamond SportsDiamond Sports ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.21MASTER PLAN ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.TRAILS & OTHER PARK FEATURESAndrew Brown Parks will offer a balanced variety of park features that users will be able to take pleasure in every day. These amenities will provide enjoyable recreation as well as express a unique sense of place for Coppell’s premier community park.22MASTER PLANBridge CrossingsBridge CrossingsNature TrailsNature TrailsWater RecreationWater RecreationGroup PavilionsGroup PavilionsNature PlayNature PlayTrail NetworkTrail NetworkPhoto courtesy of Miracle RecreationPhoto courtesy of Miracle Recreation ANDREW BROWN PARKS EAST & WEST REDEVELOPMENT STUDY | January 22, 2013Preliminary Master Plan Summary | © Dunaway Associates, L.P.23MASTER PLANBUDGET PROJECTIONSAndrew Brown East - Civic Green & Festival Plaza $ 6,865,000• Site Development - $6,270,000• Lake Renovations - $595,000Andrew Brown East - Open Space / Moore Road Area $ 3,655,000• Site Development - $2,790,000• Family Gathering Areas - $865,000Andrew Brown West - Sports Destination $ 8,108,000• Site Development - $3,875,000• Softball Complex - $1,855,000• Field Sports - $1,873,000• Team Gathering Area - $505,000Andrew Brown Central - Sports Destination $ 2,231,000• Site Development - $1,265,000• Field Sports - $966,000Subtotal $ 20,859,000+ 15% Contingency $ 3,129,000Construction Total $ 23,988,000Professional Services & Owner’s Costs $ 2,725,000 PROJECT BUDGET TOTAL $ 26,713,000 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0877 File ID: Type: Status: 2013-0877 Agenda Item Passed 1Version: Reference: In Control: Parks and Recreation 01/14/2013File Created: 01/22/2013Final Action: Teague Nall Perkins AgreementFile Name: Title: Consider approval of a Professional Services Agreement with Teague Nall Perkins, in the amount of $69,510.00, for design services related to the master planning of the median landscapes throughout the city, and authorizing the City Manager to sign the necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: 12. Sponsors: Enactment Date: Memorandum.pdf, Agreement.pdf, Median Landscape Plan.pdf Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved01/22/2013City Council Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. A motion was made by Councilmember Wes Mays, seconded by Councilmember Marvin Franklin, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0877 Title Consider approval of a Professional Services Agreement with Teague Nall Perkins, in the amount of $69,510.00, for design services related to the master planning of the median landscapes throughout the city, and authorizing the City Manager to sign the necessary documents. Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0877) Summary Fiscal Impact: Funds have been budgeted in the Recreational Programs Special Revenue Fund for this contract. Staff Recommendation: Approval is recommended. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: January 22, 2013 Reference: Consider approval of a Professional Services Agreement with Teague Nall Perkins, in the amount of $69,510.00, for design services related to the master planning of the median landscapes throughout the city, and authorizing the City Manager to sign the necessary documents 2030: Special Place to Live Strategy: Goal 2, Beautiful Green City Sustainable City Government Strategy: Goal 2, “Green” City Operations and Facilities Introduction: A current goal of the City Council includes an analysis and cost estimates for potential modifications of the remaining major street medians to the Xeriscape design that has been utilized on Sandy Lake and other areas, with the goal of determining whether such a project should be included in a potential future bond referendum. The services agreement under consideration with Teague Nall Perkins will allow for the design and cost estimating for the various remaining medians that are under city control as outlined below. The initial discussions of incorporating innovative techniques into Coppell city landscapes was the result of several back-to-back years of drought and high summer temperatures during the late 1990’s. The availability of water for landscapes was of particular concern during this time as the city was experiencing difficulty in supplying sufficient water for domestic uses, much less for landscaping. The City Council instructed staff to begin researching landscape alternatives that would require less water, fewer chemicals and less man power to maintain. Recall that this was a fairly new phenomenon in the North Texas area at the time. The initial effort was that of the median beautification of the then newly improved Sandy Lake Road between MacArthur Blvd. and Denton Tap Road. Since that time, the city has developed many other landscapes utilizing techniques that are classified as Xeriscape or Texas SmartScape. Over this time period the Parks and Recreation Department has learned invaluable lessons regarding the installation and maintenance of these landscapes. 2 Xeriscaping, by definition, is utilizing smart techniques that will create a more sustainable landscape that looks great and will thrive during stressful times. These techniques include good planning of the landscaped area, taking advantage of good drainage, water availability, plant selection and water holding capacity. It begins by limiting traditional turf grass areas that require great amounts of water and maintenance, the inclusion of efficient irrigation systems, soil improvements and mulching to increase the water holding capacity of the soil and choosing the appropriate plant materials for the specific situation. Primarily, the medians remaining are MacArthur Blvd., Denton Tap Road, Beltline Road, Royal Lane, Freeport Pkwy., and Parkway Blvd. The square feet of median improvement included in these streets would be vast and the cost extensive. The existing irrigation systems would require modifications to the degree that complete tear-out and new installation would be less expensive than renovation. Because many of the existing trees are established specimens, they would likely remain although they may not be included in the typical Xeriscape palette. CURRENT APPLICATIONS: – Bethel Road Medians – Sandy Lake Road, Central, East, West – Town Center Plaza (perimeter) – Wagon Wheel Tennis Center – Wagon Wheel Park Athletic Complex (sections) – Coppell Senior and Community Center at Grapevine Springs – Service Center POTENTIAL APPLICATIONS: - Beltline East/West - Beltline North/South - MacArthur Blvd - Denton Tap Road - Parkway Blvd - Freeport Pkwy - Royal Lane The 2012-13 Parks and Recreation Budget request includes the project to design the landscape on these medians. It is anticipated that this study will provide further detail (refined design and costing) for a possible future Bond Committee to recommend the actual scope of the project that could be taken to the voters. With the anticipated cost of this change to the existing major medians, covering approximately 18 miles of median throughout the city, it is suggested that this project might be tackled in several phases. Analysis: The city has used a combination of mulch options including compost, woodchips, river rock, decomposed granite, hardwood mulch and boulders. Mulch conserves water by significantly 3 reducing moisture evaporation, weed populations, soil compaction and keeps soil temperatures more moderate. Utilized in the following estimates is the Texas Smartscape estimate that a 5% addition of mulch holds 95% more water. Currently there are approximately 450,000 sq. ft. of low water use landscapes on medians, parks, and public buildings. That would require 15,750,000 gallons of water per year to maintain in turf area. It takes 6,750,000 gallons per year to properly maintain the current beds for an annual savings of 9,000,000 gallons of water per year. The savings is due to reduced watering sq. ft. (granite areas etc.), low water use plants and efficient irrigation systems/management. The anticipated maintenance cost savings is $162,000/year at $.36/sq./ft. The ongoing savings will increase if the use of this type of landscape is expanded to other medians and city facilities. Of course, the ongoing cost associated with landscaping is only one part of the cost. The initial installation costs are significant upfront expenses that should be planned for well in advance. The proposed agreement under consideration tonight will establish design guidelines and cost estimates for the remaining medians. Legal Review: Agenda item did not require legal review Fiscal Impact: The fiscal impact of this Agenda item is $69,510.00 (budgeted in FY 2012-13) Recommendation: The Parks and Recreation Department recommends approval of this item Landscape Median Modification Plan. City of Coppell, Texas Created in Civil3DS:\CAD\In_Design\PARKS DEPARTMENT\dwg\PARKS EXHIBITS.dwg \MEDIAN LANDSCAPE Created on: 19 June 2012 by Scott Latta 1/1EXISTING LANDSCAPED MEDIANS LANDSCAPE UNDER DESIGN PROPOSED FUTURE LANDSCAPE 1 INCH = 1 MILE 0 1/2 1 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0878 File ID: Type: Status: 2013-0878 Agenda Item Passed 2Version: Reference: In Control: Parks and Recreation 01/14/2013File Created: 01/22/2013Final Action: Old Coppell Square AgreementFile Name: Title: Consider approval of Bid No. Q-0113-01 to MEGA Contractors, Inc., in the amount of $1,610,500.00, for the construction of The Square at Old Town Coppell, and authorizing the City Manager to sign the necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: 13. Sponsors: Enactment Date: Memorandum.pdf, Bid.pdf, Bid Tabulation.pdfAttachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 2 PassApproved01/22/2013City Council Presentation: Brad Reid, Director of Parks and Recreation, made a presentation to Council. Bill Peck, Developer, answered questions of Council. A motion was made by Councilmember Marvin Franklin, seconded by Councilmember Billy Faught, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0878 Title Consider approval of Bid No. Q-0113-01 to MEGA Contractors, Inc., in the amount of $1,610,500.00, for the construction of The Square at Old Town Coppell, and authorizing the City Manager to sign the necessary documents. Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0878) Summary Fiscal Impact: Funds for this project will need to be provided by Undesignated General Fund - Fund Balance. Staff Recommendation: Approval is recommended. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 1 MEMORANDUM To: Mayor and City Council From: Brad Reid, Director of Parks and Recreation Date: January 22, 2013 Reference: Consider approval of Bid No. Q-0113-01 to MEGA Contractors, Inc., in the amount of $1,610,500.00, for the construction of The Square at Old Town Coppell, and authorizing the City Manager to sign the necessary documents 2030: Sense of Community Strategy: Goal 2, Successful Community Events and Festivals Special Place to Live Strategy: Goal 3, Revitalizing Neighborhoods Community Wellness and Enrichment Strategy: Goal 1, Community Gathering Places Community Wellness and Enrichment Strategy: Goal 3, Expand Cultural Arts Amenities and Opportunities Business Prosperity Strategy: Goal 3, Old Coppell as a Small Town Village Introduction: The amenities to be included within the Square at Old Town Coppell have been in the planning stages for several years. The city has been in conversations with the developer, the Farmers Market committee and the architect for some time to develop what has resulted in the current configuration of site amenities. The architect responsible for much of the building design in the Old Coppell/ Main Street development, William Peck, was commissioned by the city to develop Construction Documents that would support the development of the Square. The bid under consideration tonight is the result of an open bid advertisement for said project. The project includes the construction of a pavilion and restroom/storage building, landscape and irrigation installation, concrete paving, interactive fountain and a playground. This project will result in an area managed and maintained by the city that will support the residents, Old Town businesses and the Farmers Market in providing a civic space in which to gather and recreate. The idea is for the city to facilitate activities and events at the Square to entice residents and non- residents alike to visit this little piece of Coppell that is unlike any other. It is estimated that this project will be completed in 6 months from the date of construction start. An incentive has been offered to the contractor in the amount of $500.00 per day for substantial completion prior to 180 calendar days. There are also liquidated damages in the amount of $500.00 2 per day that will be due from the contractor should substantial completion not be reached within 180 days. The project was bid as a lump sum with the exception of one add alternate to install operable wind shades at the pavilion. These wind shades are suggested along the south side of the pavilion to allow some flexibility in limiting the breezes that often blow through this area unobstructed. Analysis: Bids closed on January 3, 2013, at which time there were four complete bids received. Base bids ranged from a net high of $1,780,000.00 (T&G Constructors), to a low of $1,577,000.00 (MEGA Contractors, Inc.). The architect made reference checks on the apparent low bidder and found nothing to prevent the recommendation for award to MEGA Contractors. Bid Pricing by MEGA Contractors, Inc.: Lump Sum for all amenities $1,577,000.00 Add Alternate for Roll-up Wind Screens $ 18,500.00 30 days Early Completion Incentive (to be paid per day) $ 15,000.00 TOTAL $1,610,500.00 Legal Review: Agenda item did not require legal review, however, the proposed construction contract is a standard that has been developed by the city’s legal team. Fiscal Impact: The fiscal impact of this Agenda item is $1,610,500.00 Recommendation: The Parks and Recreation Department recommends approval of award of Bid Q-0113-01 to MEGA Contractors in the amount on $1,610,500.00. MEGA CONTRACTORS, INC.JC COMMERCIALC. GREEN SCAPINGT&G CONSTRUCTORSBASE BID $1,577,000.00 $1,673,777.00 $1,724,569.00 $1,780,000.00ALTERNATE 1 $18,500.00 $20,500.00 $21,300.00 $20,000.00BID BOND YES YES YES YESQ‐0113‐01 ‐ THE SQUARE AT OLD TOWN COPPELL Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0872 File ID: Type: Status: 2013-0872 Agenda Item Passed 1Version: Reference: In Control: Engineering 01/14/2013File Created: 01/22/2013Final Action: Temporary Sign Ordinance AmendmentFile Name: Title: Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell by amending Chapter 6, “Business Regulations,” Article 6-15, “Temporary Signs,” Section 6-15-5, “Provisions for all zoning districts,” by amending Sub-Sections 8(A), 8(B), 8(C), and 8(E), and by amending Section 6-15-6 “Provisions for temporary (On-premises) signs, by adding Subsection 6-15-6(5), and by amending 6-15-7 “Provisions for temporary off -premises signs” by amending Subsections 1, 3, 5, 6, and adding Subsection 7, and by amending 6-15-8 “Sign Zones” by amending frame requirements and locations and by deleting Subsections 6, 11, 12, 15, 16(b), and amending 16(d); providing a savings clause; providing a severability clause; providing an effective date; and authorizing the Mayor to sign and execute any necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: 14. Sponsors: Enactment Date: Temporary Sign Ordinance Amendment Memo.pdf, Temporary Sign Ordinance Amendment with changes.pdf, Temporary Sign Ordinance Amendment Final.pdf Attachments: Enactment Number: 2013-1330 Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved01/22/2013City Council Presentation: Michael Arellano, Chief Building Official, made a presentation to Council. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0872) Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Text of Legislative File 2013-0872 Title Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell by amending Chapter 6, “Business Regulations,” Article 6-15, “Temporary Signs,” Section 6-15-5, “Provisions for all zoning districts,” by amending Sub-Sections 8(A), 8(B), 8(C), and 8(E), and by amending Section 6-15-6 “Provisions for temporary (On-premises) signs, by adding Subsection 6-15-6(5), and by amending 6-15-7 “Provisions for temporary off -premises signs” by amending Subsections 1, 3, 5, 6, and adding Subsection 7, and by amending 6-15-8 “Sign Zones” by amending frame requirements and locations and by deleting Subsections 6, 11, 12, 15, 16(b), and amending 16(d); providing a savings clause; providing a severability clause; providing an effective date; and authorizing the Mayor to sign and execute any necessary documents. Summary Executive Summary: This Ordinance will amend the Temporary Sign Ordinance per the recommendation of the Sign Committee. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Building Inspection Department recommends approval of this Ordinance Amendment. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 To: From: Date: Reference 2030: Introduct On July 20 Commerce a wide ran Chamber Duncan), Hinckley), the Chief B Analysis: Over a pe directed at are: the cu which sho additions i  Ba  Te  Vi  Si  Si Legal Rev Agenda ite Mayor Kennet January e: The am designa Sustain Excelle ion: 011, Counci e concerns o nge of repre of Commer the industr , Planning D Building Off eriod of four t amending urrent ordina ows the prop in red. Below anners emporary (on isual clutter gn frames gn zones view: em was revie and City Co h M. Griffin y 22, 2013 mendment to ated sign zon nable City Go ent City Serv il appointed on the existin esentation. O rce (Tony M rial commun Director (Gar ficial (Micha r months the Chapter 6, ance; one wh posed chang w is the list o n-premises) vs. informat ewed by Dav MEM ouncil n, P.E., Direc the Tempor nes. overnment, G vices with hi a Sign Ordi ng sign regu On the com Moline), Plan nity (Jeff T ry Sieb), Ec ael Arellano e Committe Business Re hich shows t es. The prop of proposed signs tion vid Dodd on 1 MORANDU ctor of Engin rary Sign Or Goal 1 gh level of C inance Revie lations. Eigh mmittee were nning Comm Thornton), onomic Dev ). e met and d egulations A the final Ord posed chang changes: n 1/14/2013. UM neering and rdinance will Customer Sa ew Committ ht individual e Economic mission cur and comme velopment C developed a Article 6-15, dinance as it ges are mark Public Work l help with t atisfaction tee to addre ls were selec Developme rrent Counci ercial prope Coordinator ( a number of , Temporary t will be sign ked as follow ks the visual clu ess the Cham cted in order ent (Bill Ro il member ( erty owner (Mindi Garz f recommend y Signs. At ned; and, the ws: Remova utter at mber of r to get ohloff), (Aaron (Alen za) and dations ttached e other als and 2 Fiscal Impact: There is no additional fiscal impact associated with this Ordinance amendment. The estimated cost of the 340 signs is about $4,500.00 and will come from the current Building Inspections budget. Recommendation: The Code Compliance Department and Engineering Department recommend approval of the Ordinance Amendment. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 1 of 14  ARTICLE 6-15. - TEMPORARY SIGNS Sec. 6-15-1. - Purpose. Sec. 6-15-2. - Definitions. Sec. 6-15-3. - Nonconforming signs. Sec. 6-15-4. - Permit procedures and fees. Sec. 6-15-5. - Provisions for all zoning districts. Sec. 6-15-6. - Provisions for temporary (on-premises) signs. Sec. 6-15-7. - Provisions for temporary off-premises signs. Sec. 6-15-8. - Sign zones. Sec. 6-15-1. - Purpose. Signs use private land and the sight lines created by the public right-of-way to inform and persuade the general public by publishing a message. This section provides regulations and standards for the erection and maintenance of temporary private signs. All such private signs not exempted shall be erected and maintained in accordance with these regulations and standards. The general objectives of these regulations and standards are to promote health, safety, welfare, convenience and enjoyment of the public, and in part to achieve the following: 1. Safety: To promote the safety of persons and property by providing signs that: (A) Do not create a hazard due to collapse, fire, collision, decay or abandonment; (B) Do not obstruct firefighting or police surveillance; and (C) Do not create traffic hazards by confusing or distracting motorists, or by impairing the driver's ability to see pedestrians, obstacles, or other vehicles, or to read traffic signs. 2. Communications efficiency: To promote the efficient transfer of information in sign messages by providing that: (A) Those signs which provide messages and information most needed and sought by the public are given priorities. (B) No person or group is arbitrarily denied the use of the sight lines from the public right-of-way for communication purposes. (C) Persons exposed to signs are not overwhelmed by the number of messages presented, and are able to exercise freedom of choice to observe or ignore said messages, according to the observer's purpose. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 2 of 14  3. Landscape quality and preservation: To protect the public welfare and to enhance the appearance and economic value of the landscape, by providing that signs: (A) Do not interfere with scenic views; (B) Do not create a nuisance to persons using the public right-of-way; (C) Do not create a nuisance to occupancy of adjacent and contiguous property by their brightness, size, height or movement; and (D) Are not detrimental to land or property values. (Ord. No. 2003-1064, § 1, 10-28-03) Sec. 6-15-2. - Definitions. Unless the context clearly indicates otherwise, the following words and phrases shall have meanings respectively ascribed to them by this section. Where terms are not defined, they shall have their ordinary accepted meanings within the context with which they are used. Webster's Third New International Dictionary of the English Language, Unabridged, copyright 1981, shall be considered as providing ordinarily accepted meanings. Building means a structure which has a roof supported by columns, walls or air for the shelter, support, or enclosure of persons, animals or chattel. Effective area of temporary sign means measured as the surface face of the sign as depicted on Figure 1* of this article. Model home means a single-family dwelling structure that is open for inspection by the general public and is not used as a dwelling. Premises means a lot or unplatted tract, or a combination of contiguous lots or unplatted tracts if the lot or tract, or combination thereof is under single ownership that is reflected in the plat records of the city. Premises, dwelling means a lot zoned SF, TH, or 2F that is occupied by a residential housing structure. Public right-of-way means a dedicated road or street including the easement for that road or street. Sign means any device, flag, banner, light, figure, picture, letter, word, message, symbol, plaque, poster, display, design, painting, drawing, billboard, wind device or other thing visible from outside the premises on which it is located and that is designed, intended or used to inform, to advertise or to attract the attention of persons not on those premises. Signs, attached means any sign attached to, applied on, or supported by, any part of a building (such as a wall, window, awning, arcade, or marquee) which encloses or covers usable space, with the exception of any window sign as defined herein. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 3 of 14  Sign, banner means a sign which is not permanently affixed. Sign, detached means any sign connected to the ground that is not an attached, portable or vehicle sign. Sign, hand-held means any sign held, supported or displayed by a person, standing, sitting or otherwise in control of such signs out-of-doors or outside of a business or by a person or the display of a costume, apparel, outfit or dress designated and which is used to advertise, identify, display, direct or attract attention to an object, person, institution, organization, business product, service, event or location. Sign, inflatable means any sign or any object, the structure of which holds its shape through the use of a continuous operation of a fan or inflation device which supply gaseous or ambient air to the structure or which is filled with air or similar gases placed to draw attention to a business, product, service or premises, regardless of whether it contains an advertised message. Sign, monument means any detached sign which is of monolithic or semi-monolithic construction being made from masonry, concrete materials, wood or plastic provided that a masonry base is incorporated into the sign, with no separation between the base of the sign and grade. (See Appendix Illustration 17) Sign, off-premises means a sign displaying advertising copy that pertains to a business, person, organization, activity, event, place, service, or product not principally located or primarily manufactured or sold on the premises on which the sign is located. Sign, pole means any detached sign which is not a monument sign. Sign, political means any type of sign which refers only to the issues or candidates involved in a political election. Sign, portable means a sign that is not securely connected to the ground in such a way that it cannot easily be moved from one location to another, and that is not an attached sign, vehicular sign, or a sign that refers solely to the sale or lease of the premises. Sign, premises means a sign identifying or advertising a business, person, or activity, and installed and maintained on the same premises as the business, person or activity. Sign, protective means any sign which is commonly associated with safeguarding the permitted uses of the occupancy, including, but not limited to, "bad dog", "no trespassing", and "no solicitors". Sign, subdivision means a sign that identifies the name of the subdivision only. Sign support means any pole, post, strut, cable, or other structural fixture or framework necessary to hold and secure a sign, providing that said fixture or framework is not imprinted with any picture, symbol or word using characters in excess of one inch in height, nor is internally or decoratively illuminated. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 4 of 14  Sign, vehicular means any sign on a vehicle moving along the ground or on any vehicle parked temporarily, incidental to its principal use for transportation. This definition shall not include signs which are being transported to a site of permanent erection. Sign, window means any sign not government mandated, which is attached to either side of the glass within a window or which is located within a window opening and, as viewed from outside, is forward of the plane of the inside face of an exterior wall. Zoning district, business means any zoning district designated by this ordinance as O, R, C, TC, LI or HI. Any PD district with the previous listed zoning prefix is also included in this list, unless specifically excluded by its provisions. Zoning district, non-business means any zoning district not designated as a business district as defined herein. (Ord. No. 2003-1064, § 1, 10-28-03; Ord. No. 2011-1271, § 1, 2-8-11) *Figure 1 referenced in § 16-5-2 is not set out herein, but on file as an attachment to Ord. No. 2003-1064 in the appropriate city offices. Sec. 6-15-3. - Nonconforming signs. It is the declared purpose of this section that in time all temporary signs shall either conform to the provisions of this section or be removed. By the passage of this ordinance and its amendments, no presently illegal sign shall be deemed to have been legalized unless such sign complies with all current standards under the terms of this article and all other ordinances of the city. Any sign which does not conform to all provisions of this article shall be an illegal sign. (A) Impoundment: Any sign erected in or over a public right-of-way either prior to or after the adoption of this ordinance, except as permitted in this article, shall be construed a public nuisance and the city may, without notice, remove and destroy any such sign. (Ord. No. 2003-1064, § 1, 10-28-03) Sec. 6-15-4. - Permit procedures and fees. 1. Permits: No person shall erect, construct, relocate, alter, or repair a sign under this article without first having obtained a permit, except as otherwise provided in this section. This section does not apply to government signs. 2. Application: Application for a permit shall include a drawing to scale of the proposed sign and all existing signs maintained on the premises and visible from the right-of-way, and the sign specifications. 3. Fees: Every applicant, before being granted a permit, shall pay the applicable fee established by resolution of the city council. (A) Any person who erects, places, alters, repairs or relocates a sign, or commences CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 5 of 14  work thereon, without first having obtained a permit, shall pay a late fee equal to twice the amount of the applicable sign permit fee. (Ord. No. 2003-1064, § 1, 10-28-03) Sec. 6-15-5. - Provisions for all zoning districts. 1. Imitation of traffic and emergency signs prohibited: No person shall cause to be erected or maintained any sign using any combination of forms, words, colors, or lights, which imitate standard public traffic regulatory, emergency signs, or signals, as established by the Texas Manual on Uniform Traffic Control Devices. 2. Special purpose signs: (A) Government signs: Signs which are legally required or necessary to the essential functions of government agencies, such as flags, insignia, legal notices, or informational, directional, or traffic signs concerning governmental activities or buildings, shall be exempt from the provisions of this section. (B) Holiday lights and decorations: Temporary lights and holiday decorations shall be exempt from the provisions of this section. (C) Hand-held signs for nonprofit events displayed on the day of the event, but only if located at least five-foot setback from the public right-of-way. The city manager, chief building official or their designees or public safety officer may direct that such signage be removed in order to provide for the safe movement of vehicles and pedestrians. 3. Prohibited signs: The following types of signs are specifically prohibited. (A) Portable signs. (B) Balloons, streamers, bunting, banners, flags, flag poles, pole signs or signs that contain moving parts unless otherwise specifically allowed by this section. (C) Signs attached to or maintained upon any tree or public utility pole or structure. (D) Signs attached to or painted on the outside of a fence, railing or wall that is not a structural part of a building. (E) Signs illuminated to an intensity to cause glare or brightness to a degree that could constitute a hazard or nuisance. (F) Signs that move, flash light intermittently, change color or revolve. (G) Off-premises signs except as otherwise allowed under this subsection. (H) Signs erected in the public right-of-way except as otherwise allowed under this subsection. (I) Signs attached to a vehicle advertising the sale of the vehicle where the vehicle is CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 6 of 14  parked on the premises of the business or in such a way that the sign attracts the attention of or informs persons using the public right-of-way. (J) A-framed signs (signs located in the back of a truck or other vehicle). (K) Can signs made of plastic or similar translucent materials. (L) Hand-held signs, except as provided in subsection 2.(C) of this section. (M) Inflatable signs. 4. Flags: All flags shall conform to the following requirements: (A) Nothing in this section shall be construed to prevent the display of a national, state, county or school district or city flag. (B) A business may erect one corporate flag and flag pole, per location, for a bonafide company or corporate office located within the city. 5. Obscenity: No person shall display on any sign any obscene, indecent or immoral matter. Any sign which contains any obscene, indecent or immoral matter shall be removed or the obscene, indecent or immoral matter must be removed within 24 hours of notice. 6. Obsolete signs: All temporary signs relating to an event shall be removed within twenty-four (24) hours after the occurrence of the event. 7. Maintenance of signs: Sign and sign supports shall be maintained in a state of good repair and neat appearance at all times. 8. Temporary banner signs: Banner signs shall be permitted subject to the following restrictions: (A) Banner signs shall be constructed of cloth, vinyl or canvas material and must be anchored in such a way that would prevent the sign from moving freely in the wind. Businesses that erect signs under the provisions of this section shall not display a sign that states "Going Out of Business" or similar message more than one time. (B) During the initial year of operation, a business shall be permitted to erect one temporary banner sign a maximum of four times. Such signs shall be erected a maximum of 14 days for each permit except the initial sign may be erected for a maximum of 45 days. In addition, a business shall also be permitted to erect one grand opening temporary banner sign at the same time the initial 45 day banner is up. Such sign shall be erected a maximum of 14 days. A permit shall not be issued within 30 days of the date that any temporary banner sign was erected at the occupancy. The permit application for the sign must include the date the sign will be erected, the date the sign will be removed and a drawing showing the location of the sign. The effective area for such signs shall not exceed 40 square feet. (C) A business that has been in operation for a period of one year or more, and non-profit CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 7 of 14  organizations, shall be permitted to erect one temporary banner sign at an occupancy a location two three times per calendar year. Such signs shall be erected a maximum of 14 days for each permit. A permit, for such a sign, shall not be issued within 30 days of the date that any temporary banners sign was erected at the occupancy location. The effective area for such signs shall not exceed 40 square feet. (D) New multi-family developments shall be allowed to display one banner sign as provided in this section. Signs shall refer to leasing information only and shall be removed within six months of the date the permit was issued. Signs shall not exceed 150 square feet in effective area. Signs shall be constructed of vinyl cloth or canvas material and must be anchored in such a way that would prevent the sign from moving freely in the wind. (E) A banner may be erected on a lot adjacent to a structure if the business owns both lots. (Ord. No. 2003-1064, § 1, 10-28-03; Ord. No. 2011-1271, § 2, 2-8-11) Sec. 6-15-6. - Provisions for temporary (on-premises) signs. The following signs may be erected and maintained subject to the following restrictions: 1. Residential property sale and rental signs: The owner or occupant may erect non-illuminated real estate sale and rental signs and personal property sale signs in the required front yard of platted property zoned SF, 2F or TH until the ownership has been transferred or the property is leased. On lots where a sidewalk exists within the street right-of-way, signs shall be located between the sidewalk and the house, but no closer than three feet from the sidewalk. On lots where no sidewalk exists within the street right-of-way, the sign shall be located at least 15 feet from the edge of the street pavement. On lots that abut streets where sidewalks exist the signs shall be located no closer than 15 feet to any street pavement. Lots shall be limited to three signs not exceeding six square feet. No permit is required. 2. Business real estate signs: (A) Highway frontage and property zoned LI: (i) Temporary signs advertising the sale, rental or lease of the land upon which the sign is located may be erected on a tract of land two acres or larger in size fronting State Highway 121, Interstate Highway 635, and properties zoned Light Industrial, subject to the restrictions in this subsection (A). (ii) Restrictions for signs: a. Shall not exceed 64 square feet in effective area, with a maximum height of eight feet; b. Shall be located a minimum of 15 feet from all property lines; and, CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 8 of 14  c. Shall be limited to one sign per tract/lot per street frontage. (iii) Permits under this section shall be issued for a period of one year from the date of issuance, and may be renewed for a period not to exceed one year only when vacancies exist and/or when appropriate documentation is presented to the building official that a vacancy will exist within a three-month time period. (iv) Any signs permitted under this subsection shall be removed within seven days after a certificate of occupancy is issued for the vacancy. (B) Other locations requiring a permit: (i) Temporary signs advertising the sale, rental or lease of the property on which the sign is located may be erected on a tract of land less than two acres in size fronting State Highway 121 and Interstate Highway 635, and on tracts of any size elsewhere, subject to the restrictions in this subsection. No signs under this section shall be permitted or allowed in any property zoned as residential. (ii) Restrictions for signs: a. Shall not exceed 32 square feet in effective area, with a maximum height of eight feet; b. Shall be located a minimum of 15 feet from all property lines; c. Shall be spaced a minimum of 50 feet apart along a street frontage; and, d. Shall be limited to no more than one sign per lot, per street frontage. (iii) Permits for such signs are limited to a period of one year from the date of issuance, and may be renewed for a period not to exceed one year, only when vacancies exists and/or when appropriate documentation is presented to the building official that a vacancy will exist within a three-month time period. (iv) Any signs permitted under this subsection shall be removed within seven days after a certificate of occupancy is issued for the vacancy. (C) Nonresidential real estate signs permitted in subsections (A) and (B), in addition to the limitations in sections (A) and (B), shall be designed with the following elements: (i) Sign post: 3—4" extruded metal with decorative finials. (ii) Sign frame: Same color and materials as sign post. (iii) Sign face: Color: white, gray or beige/cream. Foreground color (font and logo) shall be black. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 9 of 14  (iv) Material: ¼" TO ½" plastic or aluminum coated MDO or plastic cored aluminum. (v) V-shaped signs shall not exceed 45 degrees to be considered as two separate faces. These figures generally illustrate the architectural character and elements as provided herein and shall be incorporated in the design of signs under this section. (D) In lieu of a temporary leasing sign as provided for herein, leasing contact information may be incorporated within multi-tenant signs, as provided in section 12-29-4.2(A)iii. of the sign ordinance, and may remain on a permanent basis. (E) Locations not requiring a permit: No permit is required for the owner or occupant of business zoned property to erect and maintain non-illuminated real estate sale signs until the ownership has been transferred, subject to the following restrictions. Such signs shall not exceed six square feet and shall be located no closer than 15 feet from any property line. No more than one sign shall be located for every two acres in a tract of land or portion thereof. 3. Subdivision identification: Owners of property zoned SF, TH, and 2F may erect signs to identify new subdivisions, developers and builders, builders' phone numbers and new home price information. Only one sign per subdivision is allowed. Such signs shall not exceed 36 square feet in effective area, shall be located a minimum of 15 feet from all property lines, and shall be limited to 15 feet in height. Permits for such signs shall be CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 10 of 14  limited for a period of one year from the date of issuance subject to renewal upon approval of the building official. Such signs must be removed when permits have been issued for construction on 75 percent of the lots within the subdivision. 4. Temporary construction signs: One temporary construction sign is permitted to advertise the coming of a new business. Such signs shall not be erected prior to the approval of the site plan and/or zoning action by the city council for the property on which the sign is to be located. The sign must be removed prior to the issuance of a certificate of occupancy or two years from the date of the city council action, whichever occurs first. Such signs shall conform to the following provisions: Maximum effective area—100 square feet. Maximum height—15 feet. Minimum setbacks—15 feet from the street right-of-way. 5. Temporary construction and or advertisement signs: A temporary construction and or advertisement sign is allowed after the project is permitted and only while the construction, remodel or repair is taking place. (A) Any signs permitted under this subsection shall be removed when the job is complete. (B) Sign faces shall not exceed six square feet in effective area or 36 inches in height as measured from grade (Ord. No. 2003-1064, § 1, 10-28-03; Ord. No. 2008-1191, § 1, 2-12-08) Sec. 6-15-7. - Provisions for temporary off-premises signs. 1. Builders and developers: Builders and developers may erect temporary off-premises signs which refer to a subdivision. No more than ten signs per subdivision may be erected. Such signs shall refer only to subdivisions located within the city. A subdivision shall be defined as a platted tract of land that is zoned SF, TH or 2F. Separate sections or phases of a subdivision shall not constitute a new and separate subdivision. Such signs shall not list or refer to any builders or developers, and shall be erected only between the hours of 6:00 p.m. Thursday and 10:00 p.m. Sunday. Such sign faces shall not exceed six square feet in effective area, or 36 inches in height as measured from grade. Signs may only be placed in the city's rights-of-way except in Sign Zones. as listed in section 6-15-8, Sign Zones, of this article. No sign will be allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. No permit or fee is required. 2. Real estate signs: Real estate agents or homeowners may erect on private or public right-of-way, as measured and configured in accordance with Figure 1* hereof, temporary off-premises signs which are only directional and only refer to open houses within the city. Signs may contain only a directional arrow and the words "OPEN HOUSE". Such signs shall be erected only between the hours of 6:00 p.m. Thursday and 10:00 p.m. Sunday. Signs shall CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 11 of 14  not exceed two square feet in effective area or 36 inches in height, as measured from grade. Signs may be placed within the public right-of-way provided that they do not project out over the street or sidewalk. Signs must be placed within a sign zone as described by section 6-15-8, Sign Zone, of this article, if such a sign zone is available at the location. No sign shall be allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. No permit or fee is required. 3. Religious institutions: Religious institutions may erect temporary off-premises signs which refer to location, service schedules, telephone number or internet web site. Such signs shall be erected only between the hours of 6:00 p.m. Thursday and 10:00 p.m. Sunday. Signs shall not exceed six square feet in effective area and 36 inches in height, as measured from grade, as established in Figure 1. Signs may be placed within the public right-of-way, provided they do not project out over the street or sidewalk. Signs must be placed within a sign zone as described by section 6-15-8, Sign Zone, of this article. No sign shall be erected within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. A permit is required, with a limit of 2 corners per sign zone per applicant and no permit or fee is required. A fee will be accessed for unreturned frames as determined by Council in the master fee schedule. 4. Political signs: (A) Political signs on private property are exempt from the provisions of this article if it: i. Does not have an effective area greater than 36 square feet; ii. Is eight feet or less in height; iii. Is not illuminated; or iv. Does not have any moving elements. (B) Political signs are strictly prohibited from any and all public property and right-of-way within the city. 5. Garage sale signs: An occupant of a single-family or multi-family residence may erect temporary off-premises signs which refer to a garage sale held on their property. Such signs shall be erected only between the hours of 6:00 p.m. Thursday and 10:00 p.m. Sunday. Sign faces shall not exceed six square feet or 36 inches in height from grade, as depicted in Figure 1*. Signs may be placed within the city right-of-way, provided that they do not project out over the street or sidewalk. Signs must be placed within a sign zone as described by section 6-15-8, of this article, if such a sign zone is available at the location. No sign will be allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. No permit or fee is required. Garage sales and garage sale signs are limited to twice a year. 6. Community event notices: Bonafide non-profit organizations, school related events, or CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 12 of 14  athletic events conducted at a local public facility may erect temporary off-premises signs which refer to an activity or function. Athletic events shall be defined as a game or match and shall not include camps, lessons, and related non-competition activities. Signs for bonafide non-profit organizations and school related events shall not be erected for more than ten consecutive days. Signs for athletic events conducted at a local public facility shall be erected only on the day of the event. Sign faces shall not exceed six square feet in effective area or 36 inches in height as measured from grade, as depicted in Figure 1. Signs for events benefiting non-profit organizations that are sponsored by a private business shall use a font for the name of the non-profit that is three times the size of the font used for the name of the private business as depicted in Figure 1. Signs may only be placed with the city's right-of-ways as listed in Section 6-15-8 Sign Zones, of this article. No sign will be otherwise allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. A permit shall be required for these signs; however, no permit fee will be assessed to any non-profit organization or public school related event in the school sign zone. All other organizations must pay the fee otherwise required for on premises signs. A permit is required with a limit of 2 corners per sign zone per applicant. A fee will be accessed for unreturned frames as determined by Council in the master fee schedule. 7) Illegal signs: A fee will be accessed for signs picked up by Code Compliance or their designee if the owner wishes to retrieve them within a week from time of the violation. (Ord. No. 2003-1064, § 1, 10-28-03; Ord. No. 2004-1077, § 1, 7-6-04; Ord. No. 2004-1078, § 1, 7-22-04) *Figure 1 referenced in § 16-5-7 is not set out herein, but on file as an attachment to Ord. No. 2003-1064 in the appropriate city offices. Sec. 6-15-8. - Sign zones. Signs listed in section 6-15-7(3) Religious Institutions, and section 6-15-7(6) Community event notices signs may only be placed within identified sign zones. All other temporary signs, as herein permitted, shall also be placed within the sign zone, when such sign is located at an intersection which such sign zone exists. Signs shall be placed on a metal angle 2 leg brackets, no wire brackets allowed. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 13 of 14  Signs within the sign zone may only be placed in the direction of travel as the intersection is approached, as depicted in Figure 2*. Signs must be placed within the limits of the sign zone as identified on the adjacent curb or pavement where a curb is not present. pvc pipe brackets that are in place at the sign zones with a limit of 5 signs per side. No sign will be allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. The following intersections are designated as sign zones for the purposes of this section: 1. Parkway Boulevard and Denton Tap Road. 2. Sandy Lake Road and Denton Tap Road. 3. Bethel School Road and Denton Tap Road. 4. Beltline Road and Denton Tap Road. 5. Wrangler Drive and Denton Tap Road. 6. MacArthur Boulevard and Samuel Blvd. (Remove) 7. MacArthur Boulevard and Parkway Boulevard. 8. MacArthur Boulevard and Sandy Lake Boulevard. 9. Beltline Road and MacArthur Boulevard. 10. Sandy Lake Road and Samuel Boulevard. 11. Sandy Lake Road and Moore Road. (Remove) 12. Ruby Road and Freeport Parkway. (Remove) 13. Creekview Drive and Freeport Parkway. 14. Beltline Road and Fairway Drive (See Fig. 3*). 15. Wrangler Drive and Beltline Road (See Fig. 3*). (Move to School Zone) 16. The following intersections shall be designated sign zones for school related events only: a. Natches Trace Drive and Denton Tap Road. b. Mockingbird Lane and Sandy Lake Road. c. Mockingbird Lane and Beltline Road. d. North Coppell Road and Minyard Drive. (Remove) d. Wrangler Drive and Beltline Road. CODE Chapter 6 - BUSINESS REGULATIONS ARTICLE 6-15. - TEMPORARY SIGNS Coppell, Texas, Code of Ordinances Page 14 of 14  e. North Coppell Road and Parkway Boulevard. f. Parkway Boulevard and Gifford Road. (Ord. No. 2003-1064, § 1, 10-28-03; Ord. No. 2004-1077, § 1, 7-6-04; Ord. No. 2004-1078, § 1, 7-22-04; Ord. No. 2005-1112, § 1, 10-11-05) Note—*Figures 2 and 3 referenced in § 16-5-8 are not set out herein, but on file as an attachments to Ord. No. 2003-1064 in the appropriate city offices. AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES FOR THE CITY OF COPPELL BY AMENDING CHAPTER 6, “BUSINESS REGULATIONS”, ARTICLE 6-15, “TEMPORARY SIGNS,” SECTION 6-15-5, “PROVISIONS FOR ALL ZONING DISTRICTS”, BY AMENDING SUB-SECTIONS 8(A), 8(B), 8(C), AND 8(E), AND BY AMENDING SECTION 6-15-6 “PROVISIONS FOR TEMPORARY (ON-PREMISES) SIGNS, BY ADDING SUBSECTION 6-15-6(5), AND BY AMENDING 6-15-7 “PROVISIONS FOR TEMPORARY OFF-PREMISES SIGNS” BY AMENDING SUBSECTIONS 1, 3, 5, 6, AND ADDING SUBSECTION 7, AND BY AMENDING 6-15-8 “SIGN ZONES” BY AMENDING FRAME REQUIREMENTS AND LOCATIONS AND BY DELETING SUBSECTIONS 6, 11, 12, 15, 16(b), AND AMMENDING 16(d); PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Chapter 6, “Business Regulations”, of the Code of Ordinances be and the same is hereby amended by amending Article 6-15-5, “Provisions for all zoning districts”, Section 6-15-6 “Provisions for Temporary (on-premises) signs, Section 6-15-7 “Provisions for Temporary Off-Premise Signs”, and Section 6-15-8 “Sign Zones”, which shall read as follows: “CHAPTER 6 BUSINESS REGULATIONS ARTICLE 6-15 Temporary Signs . . . . . Sec. 6-15-5. Provisions for all zoning districts. . . . . . 8. Temporary banner signs: . . . . . (A) Banner signs shall be constructed of cloth, vinyl or canvas material . . . . (B) . . . . . erected for a maximum of 45 days. In addition, a business shall also be permitted to erect one grand opening temporary banner sign at the same 58982 time as the initial 45 day banner is up. Such sign shall be erected a maximum of 14 days. A permit shall not . . . . . (C) . . . . . organizations, shall be permitted to erect one temporary banner sign at a location three times per calendar year. Such signs . . . . . that any temporary banners sign was erected at the location. The effective area for such signs shall not exceed 40 square feet. . . . . (D) New multi-family developments . . . . .Signs shall be constructed of vinyl cloth or canvas . . . . . (E) A banner may be erected on a lot adjacent to structure if the business owns both lots. Sec. 6-15-6. Provisions for Temporary (on-premises) signs. . . . . . 5. Temporary residential construction and or advertisement signs: A temporary construction and or advertisement sign is allowed after the project is permitted and only while the construction, remodel or repair is taking place. (A) Any signs permitted under this subsection shall be removed when the job is complete. (B) Sign faces shall not exceed six square feet in effective area or 36 inches in height as measured from grade. Sec. 6-15-7. Provisions for Temporary off-premises signs. 1. Builders and Developers: Builders and developers may . . . . . 36 inches in height as measured from grade. Signs may only be placed in the City’s rights-of- way but not in the sign zones. No sign will be allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. 2. Real Estate Signs: . . . . . 3. Religious Institutions: Religious institutions may erect temporary . . . . . traffic control sign or devise or other sign. A permit is required, with a limit of 2 corners by applicant per sign zone. 4. . . . . . 5. Garage Sale Signs: An occupant of a single-family or multi-family residence . . . No permit or fee is required. Garage Sale signs are limited to twice a year. 58982 6. Community event notices: Bonafide . . . . . however, no permit fee will be assessed to public school related event in the school sign zone, all organizations must pay the fee otherwise required for on premises signs. A fee of $5 per sign or a yearly permit of $100 from the date of issuance with a limit of 2 corners by applicant per sign zone, which shall be collected by the City. 7. Illegal Signs: A $25 fee per sign if picked up by Code enforcement or their designee if the owner wishes to retrieve it within a week from time of violation. Sec. 6-15-8. Sign Zones . . . . . All other temporary signs, as herein permitted, shall also be placed within the sign zone, when such sign is located at an intersection which such sign zone exists. Signs shall be placed on a metal angle 2 leg bracket, no wire brackets allowed. Signs within the sign zone may only be placed in the direction of travel as the intersection is approached, as depicted in Figure 2*. Signs must be placed within the PVC pipe brackets that are in place at the sign zones with a limit of 5 signs per side. No sign will be allowed within any street median or attached to any tree, public utility pole, street sign, traffic control sign or devise or other sign. The following intersections are designated as sign zones for the purposes of this section: 1. ….. 6. DELETED FROM SECTION . . . 11. DELETED FROM SECTION 12. DELETED FROM SECTION . . . 15. MOVED TO “SCHOOL ZONE” 16. . . . . a. . . b. DELETED FROM THIS SECTION c. . . . . d. Wrangler Drive and Beltline Road e. North Coppell Road and Parkway Boulevard. f. Parkway Boulevard and Gifford Road.” 58982 SECTION 2. That all provisions of the Code of Ordinances of the City of Coppell, Texas, in conflict with the provisions of this ordinance be, and the same are hereby, repealed, and all other provisions not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That should any word, phrase, paragraph, section or phrase of this ordinance or of the Code of Ordinances, as amended hereby, be held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid, and shall not affect the validity of the Code of Ordinances as a whole. SECTION 4. That this ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2013. APPROVED: KAREN HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY APPROVED AS TO FORM: ___________________________________ ROBERT E. HAGER, CITY ATTORNEY (REH/ajh) Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0876 File ID: Type: Status: 2013-0876 Agenda Item Passed 1Version: Reference: In Control: Engineering 01/14/2013File Created: 01/22/2013Final Action: Fence Ordinance AmendmentFile Name: Title: Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell, Chapter 9, Article 9-2, “Fence Regulations,” by amending Section 9-2-1, “Definitions,” by amending the definition for “Composite” and deleting definition of “Finish Side,” by amending Section 9-2-7, “Materials, Orientation and Colors,” by amending Subsection (A) to provide an exception for split rail fences; providing a repealing clause; providing a severability clause; providing a penalty of fine not to exceed the sum of two -hundred dollars ($200.00) for each offense; and authorizing the Mayor to sign and execute any necessary documents. Notes: Agenda Date: 01/22/2013 Agenda Number: 15. Sponsors: Enactment Date: Fence Ordinance Amendment Memo.pdf, Fence Ordinance Amendment with changes .pdf, Fence Ordinance Amendment Final.pdf Attachments: Enactment Number: 2013-1331 Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 PassApproved01/22/2013City Council Presentation: Michael Arellano, Chief Building Official, made a presentation to Council. Craig Creasen, 117 Portside, answered questions and provided feedback to Council. A motion was made by Councilmember Gary Roden, seconded by Councilmember Bob Mahalik, that this Agenda Item be approved. The motion passed by an unanimous vote. Action Text: Councilmember Tim Brancheau, Councilmember Bob Mahalik, Mayor Pro Tem Wes Mays, Councilmember Gary Roden, Mayor Pro Tem Billy Faught, Councilmember Marvin Franklin, and Councilmember Aaron Duncan 7Aye: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0876) Text of Legislative File 2013-0876 Title Consider approval of an Ordinance of the City of Coppell, Texas, amending the Code of Ordinances for the City of Coppell, Chapter 9, Article 9-2, “Fence Regulations,” by amending Section 9-2-1, “Definitions,” by amending the definition for “Composite” and deleting definition of “Finish Side,” by amending Section 9-2-7, “Materials, Orientation and Colors,” by amending Subsection (A) to provide an exception for split rail fences; providing a repealing clause; providing a severability clause; providing a penalty of fine not to exceed the sum of two-hundred dollars ($200.00) for each offense; and authorizing the Mayor to sign and execute any necessary documents. Summary Executive Summary: This Ordinance will amend the current Ordinance by adding clarification to allow an exception to the metal posts and composite materials to the metal posts of the current fence Ordinance. Fiscal Impact: [Enter Fiscal Impact Statement Here] Staff Recommendation: The Code Compliance and Engineering Departments recommend approval of this Ordinance amendment. Goal Icon: Page 2City of Coppell, Texas Printed on 8/16/2016 To: From: Date: Reference 2030: Introduct On Octob wood fibe ordinance manufactu Analysis: The comp textured w allow for ordinances proposed c Below is th  Co  De  Ex Legal Rev Agenda ite Fiscal Imp There is no Recomme Mayor Kennet January e: The am Sustain Excelle Special Revital ion: er 27 2009, er and 25% revises th ured. Also, t osite change wood finish p wood posts s: one which changes. Th he list of pro omposition o efinition ception for S view: em was revie pact: o fiscal impa endation: and City Co h M. 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An excep nces. Attach and the othe Removals an ks n and enforc te fencing o r produced. s currently ow current p cessed into ption is propo hed are the c er which sho d additions ement. of 75% This being policy. raised osed to current ows the in red. 2 The Code Compliance and Engineering Departments recommend approval of the Ordinance amendment. CODE Chapter 9 - GENERAL REGULATIONS ARTICLE 9-2. - FENCE REGULATIONS Coppell, Texas, Code of Ordinances Page 1 of 4  ARTICLE 9-2. - FENCE REGULATIONS [11] (11) Editor's note— Ord. No. 2006-1133, § 1, adopted Aug. 22, 2006, repealed art. 9-2, §§ 9-2-1—9-2-8, in its entirety. Said ordinance further provided for a new art. 9-2 to read as herein set out. Formerly, said article pertained to similar subject matter as enacted by Ord. No. 95704; as amended. Sec. 9-2-1. - Definitions. Sec. 9-2-2. - Fence permit required. Sec. 9-2-3. - Application for permit. Sec. 9-2-4. - Permit fee. Sec. 9-2-5. - Public property. Sec. 9-2-6. - Location and height regulations. Sec. 9-2-7. - Materials, orientation and colors. Sec. 9-2-8. - Prohibited materials. Sec. 9-2-9. - Electrical fences. Sec. 9-2-10. - Inspection. Sec. 9-2-1. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Composite means material that consist of at least 75 fifty percent (50%) wood fiber material which may be combined with vinyl or other products which are molded or otherwise fabricated or processed into raised textured wood finish posts, planks, pickets, rails or other like elements. Fence means any wall or structure more than 18 inches in height erected or maintained for the purposes of enclosing, screening, restricting access to or decorating the surrounding lot, parcel, building or structures. Finish side means that side of the fence that forms the barrier, where the support elements, including posts and rails of the fence, are not visible from outside the property. ;p0 Front yard means the open, unoccupied space on a lot facing a street and extending across the front of a lot between the side yard lines. Rear yard means a space unoccupied by principal structure extending for the full width of the lot between a principal structure and the rear lot. Repair shall mean the construction or repair of fifty percent (50%) or less of the perimeter of an existing fence. Replace means, for the purposes of this article, the construction, reconfiguration, relocation or repair of fifty percent (50%) or more of the perimeter of an existing fence. Side yard means an open unoccupied space on the same lot with the building, situated between CODE Chapter 9 - GENERAL REGULATIONS ARTICLE 9-2. - FENCE REGULATIONS Coppell, Texas, Code of Ordinances Page 2 of 4  the building and the side line of the lot, and extending through the street or the front line shall be deemed a side yard. (Ord. No. 2006-1133, § 1, 8-22-06; Ord. No. 2009-1242, § 1, 10-27-09) Sec. 9-2-2. - Fence permit required. It shall be unlawful for any person to erect or replace a fence, as defined herein, without first obtaining a permit in accordance with the regulation set forth in this Chapter, provided however, a permit shall not be required to repair an existing fence. (Ord. No. 2006-1133, § 1, 8-22-06) Sec. 9-2-3. - Application for permit. An application for a permit must be signed by the applicant and contain the following information: A. Applicant's name and address. If the application is a partnership, corporation or association, the name and phone number of a responsible party of the entity. B. Name and address of owner of property. C. Address of property where fence is to be erected. D. Height of fence. E. Plat, map, or site plan showing the lot or tract on which the fence is to be erected, the location of adjoining or adjacent lots or tracts and the location of the proposed fence, outlined with heavy black lines. (Ord. No. 2006-1133, § 1, 8-22-06) Sec. 9-2-4. - Permit fee. A nonrefundable permit fee established by resolution of the city council shall be paid at the time of application for each permit issued. (Ord. No. 2006-1133, § 1, 8-22-06) Sec. 9-2-5. - Public property. A fence, or any part of such fence, shall not be constructed upon or caused to protrude over property line or lot line. All fences, as provided herein, must be maintained in a plane so as not to overhang or interfere with public property. (Ord. No. 2006-1133, § 1, 8-22-06) Sec. 9-2-6. - Location and height regulations. A. Height. It shall be unlawful to erect or maintain a fence at a height exceeding eight feet. B. Rear yard. Where driveways connect to alleys in commercial, industrial and residential areas, fences shall be only constructed along the rear lot line of any lot to within five feet of a point where CODE Chapter 9 - GENERAL REGULATIONS ARTICLE 9-2. - FENCE REGULATIONS Coppell, Texas, Code of Ordinances Page 3 of 4  the driveway would intersect the alley pavement at 90 degrees. Fences to be constructed along any driveway or parallel to alleys shall not be constructed within five feet of the alley pavement. C. Side yard. A fence may be erected in the side yard of a lot to the side property line. D. Front yard. It shall be unlawful to erect or maintain a fence within the front yard of any lot, from the front building line to the front lot line. The front building line as that term is used herein shall mean the building line established by the building constructed on the lot if such established building line is a greater distance from the front lot line than that established by law. (Ord. No. 2006-1133, § 1, 8-22-06) Sec. 9-2-7. - Materials, orientation and colors. A. Permitted materials. All fences, as defined herein, constructed within the City, shall only be constructed with metal vertical posts except for split rail fences and the following material: 1. Wood; 2. Metal or wrought iron; 3. Stone or brick with mortar; 4. Decorative metal. 5. Composite. B. Permitted colors. Colors for wood fences or composite fences shall be limited to natural wood stain colors; wrought iron and decorative metal fences may be black, off white or earth tone colors only; masonry fences may not be painted. C. Composite fences. Composite fences shall be anchored with steel or metal posts, with or without composite post or sleeves and shall be affixed to the post elements with nails and/or metal fasteners which match the color of the planks, slats or other elements of such composite fence shall be of composite fence. (Ord. No. 2006-1133, § 1, 8-22-06; Ord. No. 2009-1242, § 1, 10-27-09) Sec. 9-2-8. - Prohibited materials. Materials prohibited in fences are barbed wire, razor ribbon, sheet metal, chain-link, vinyl or polyvinyl, or any other similar material, except that barbed wire and/or chain link is permitted for fencing for agriculture- or industrial-zoned property. (Ord. No. 2006-1133, § 1, 8-22-06) Sec. 9-2-9. - Electrical fences. Fences shall not be electrified or utilize an electrical charge; however, such prohibition shall not be construed to prohibit electric gate closures. (Ord. No. 2006-1133, § 1, 8-22-06) CODE Chapter 9 - GENERAL REGULATIONS ARTICLE 9-2. - FENCE REGULATIONS Coppell, Texas, Code of Ordinances Page 4 of 4  Sec. 9-2-10. - Inspection. Within thirty (30) days of the completion of installation, the owner of the premises shall request and the building inspector shall conduct an inspection. A certificate of acceptance or a rejection slip indicating the defects in the same will be issued. (Ord. No. 2006-1133, § 1, 8-22-06) AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES FOR THE CITY OF COPPELL CHAPTER 9, ARTICLE 9-2, “FENCE REGULATIONS”, BY AMENDING SECTION 9-2-1, “DEFINITIONS”, BY AMENDING THE DEFINITION FOR “COMPOSITE” AND DELETING DEFINITION OF “FINISH SIDE”, BY AMENDING SECTION 9-2-7, “MATERIALS, ORIENTATION AND COLORS”, BY AMENDING SUBSECTION (A) TO PROVIDE AN EXCEPTION FOR SPLIT RAIL FENCES; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00.) BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COPPELL, TEXAS: SECTION 1. That Chapter 9, Article 9-2, “Fence Regulations”, by amending Section 9-2- 1, “Definition”, by adding a definition for composite, by amending Section 9-2-7, “Materials, orientation and colors”, by amending Subsection (A) to permit composite fencing material, by amending Subsection (B) to provide for permitted colors and by adding Subsection (C) to provide regulations for composite fences, and, by adding section 9-2-11, to provide for enforcement, which shall read as follows: “CHAPTER 9 GENERAL REGULATIONS . . . . ARTICLE 9-2. FENCE REGULATIONS Sec. 9-2-1. Definitions. . . . . . Composite means material that consists of at least fifty percent (50%) wood fiber material which may be combined with vinyl or other products which are TM 39213 6 AN ORDINANCE OF THE CITY OF COPPELL, TEXAS ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF COPPELL, TEXAS, AMENDING THE CODE OF ORDINANCES FOR THE CITY OF COPPELL CHAPTER 9, ARTICLE 9-2, “FENCE REGULATIONS”, BY AMENDING SECTION 9-2-1, “DEFINITIONS”, BY AMENDING THE DEFINITION FOR “COMPOSITE” AND DELETING DEFINITION OF “FINISH SIDE”, BY AMENDING SECTION 9-2-7, “MATERIALS, ORIENTATION AND COLORS”, BY AMENDING SUBSECTION (A) TO PROVIDE AN EXCEPTION FOR SPLIT RAIL FENCES; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00.) DULY PASSED by the City Council of the City of Coppell, Texas, this the _______ day of ___________________, 2013. APPROVED: KAREN HUNT, MAYOR ATTEST: CHRISTEL PETTINOS, CITY SECRETARY Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0883 File ID: Type: Status: 2013-0883 Agenda Item Read and Filed 1Version: Reference: In Control: City Secretary 01/14/2013File Created: 01/22/2013Final Action: CM ReportFile Name: Title: Project Updates and Future Agendas. Notes: Agenda Date: 01/22/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Read and Filed01/22/2013City Council Read and Filed City Manager Clay Phillips said the Nature Park discussion was supposed to be at this meeting, but has been asked to be postponed until the February 26th meeting. A Work Session will be held on January 29th at 6 p.m. in the 2nd Floor Conference Room at Town Center. Discussion points will include: Boards and Commission Process, Volunteer Opportunities and potential Sales Tax/Bond Initiatives. Action Text: Text of Legislative File 2013-0883 Title Project Updates and Future Agendas. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0883) Page 2City of Coppell, Texas Printed on 8/16/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0884 File ID: Type: Status: 2013-0884 Agenda Item Read and Filed 1Version: Reference: In Control: City Secretary 01/14/2013File Created: 01/22/2013Final Action: Mayor and Council ReportFile Name: Title: A.Report by Mayor Hunt regarding the Volunteer Service Organization Roundtable. Notes: Agenda Date: 01/22/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Read and Filed01/22/2013City Council Read and Filed Mayor Hunt reported on the Volunteer Service Organization Roundtable hosted by the Lion's Club. The meeting was a successful gathering of several organizations from both churches and schools. Needs were discussed and will continue at a future date. Action Text: Text of Legislative File 2013-0884 Title A.Report by Mayor Hunt regarding the Volunteer Service Organization Roundtable. Summary Fiscal Impact: Staff Recommendation: Goal Icon: Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0884) Page 2City of Coppell, Texas Printed on 8/16/2016 Master City of Coppell, Texas 255 Parkway Boulevard Coppell, Texas 75019-9478 File Number: 2013-0886 File ID: Type: Status: 2013-0886 Agenda Item Read and Filed 1Version: Reference: In Control: City Secretary 01/15/2013File Created: 01/22/2013Final Action: Council CommitteesFile Name: Title: A.Carrollton/Farmers Branch ISD/Lewisville ISD - Faught and Roden B.Coppell ISD - Mahalik and Mays C.Coppell Seniors - Brancheau and Faught D.Dallas Regional Mobility Coalition - Hunt E.International Council for Local Environmental Initiatives (ICLEI) - Brancheau F.Metrocrest Medical Foundation - Mahalik G.Metrocrest Family Medical Services - Mays H.Metrocrest Social Service Center - Franklin I.North Central Texas Council of Governments - Duncan J.North Texas Commission - Roden K.Senior Adult Services - Franklin Notes: Agenda Date: 01/22/2013 Agenda Number: Sponsors: Enactment Date: Attachments: Enactment Number: Hearing Date: Contact: Effective Date: Drafter: History of Legislative File Action: Result: Return Date: Due Date: Sent To: Date: Acting Body: Ver- sion: 1 Read and Filed01/22/2013City Council Page 1City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0886) Read and Filed A. Councilmember Faught announced that Riverchase Elementary will be hosting a Literacy Night on February 12th from 6:15-7:30 p.m. Barbara Bush Middle School is now accepting yearbook orders online. Finally, Ranchview High School will be accepting applications for local business scholarships through February 20th. Councilmember Roden reported that LISD is now offering a Virtual Learning Academy where students can sign up online to earn school credit. B. Councilmember Mays reported on the Public Workshop CISD held on January 7th regarding a $65M Bond Proposal. Should this initiative pass, this would increase school taxes by approximately $150 per year for the average homeowner. Councilmember Mahalik also thanked the CMSN science teachers for the invitiation to view the student's energy audit at the school. He and Mayor Hunt both found the presentation worthwhile. C. Councilmember Faught announced new operating hours at the Senior Center, along with a lower minimum age limit of 50 years. There are now more programs being offered and expanded hours to enjoy for the $10 a year membership fee. D. Mayor Hunt reported that DRMC is actively watching the Legislature for transportation bills. E. Mayor Pro Tem Brancheau said ICLEI distributed a Fact Sheet listing the 20 leading cities that experienced severe weather in 2012 related to global climate change. F. Nothing to report. G. Councilmember Mays said the official name for Metrocrest Family Medical Services is now Metrocrest Family Community Clinic. The next board meeting will be January 24th. H. Councilmember Franklin reported on Metrocrest Senior Service Center and Senior Adult Services together. They are seeking a consultant to talk about merging the two entities. A sub-committee will be appointed to further research. I. Councilmember Duncan reported the Cottonbelt Trail is moving along quickly. The next board meeting will be January 24th. J. Councilmember Roden announced that Mabrie Jackson, President and CEO, wrote an editorial in the Dallas Business Journal regarding the Legislature utilizing Rainy Day Funds to set up an endowment for the support of additional water resources for the surrounding area. Action Text: Text of Legislative File 2013-0886 Title A.Carrollton/Farmers Branch ISD/Lewisville ISD - Faught and Roden B.Coppell ISD - Mahalik and Mays C.Coppell Seniors - Brancheau and Faught D.Dallas Regional Mobility Coalition - Hunt E.International Council for Local Environmental Initiatives (ICLEI) - Brancheau F.Metrocrest Medical Foundation - Mahalik G.Metrocrest Family Medical Services - Mays H.Metrocrest Social Service Center - Franklin I.North Central Texas Council of Governments - Duncan J.North Texas Commission - Roden K.Senior Adult Services - Franklin Summary Fiscal Impact: Page 2City of Coppell, Texas Printed on 8/16/2016 Master Continued (2013-0886) Staff Recommendation: Goal Icon: Page 3City of Coppell, Texas Printed on 8/16/2016