CM 2013-01-08COI FELL
City of Coppell, Texas
Minutes
City Council
255 Parkway Boulevard
Coppell, Texas 75019 -9478
Tuesday, January 8, 2013 6:00 PM Council Chambers
KAREN HUNT TIM BRANCHEAU
Mayor Mayor Pro Tern
BOB MAHALIK BILLY FAUGHT
Place 2 Place 5
WES MAYS MARVIN FRANKLIN
Place 3 Place 6
GARY RODEN AARON DUNCAN
Place 4 Place 7
CLAY PHILLIPS
City Manager
Present 8 - Karen Hunt;Tim Brancheau;Bob Mahalik;Wes Mays;Gary Roden;Billy
Faught;Marvin Franklin and Aaron Duncan
Also present were City Manager Clay Phillips, City Secretary Christel Pettinos and City
Attorney Robert Hager.
The City Council of the City of Coppell met in Regular Called Session on Tuesday,
January 8, 2013, at 6:00 p.m. in the City Council Chambers of Town Center, 255
Parkway Boulevard, Coppell, Texas.
1. Call to Order
Mayor Hunt called the meeting to order, determined that a quorum was present
and convened into Executive Session at 6:11 p.m.
2. Executive Session (Closed to the Public) 1st Floor Conference Room
Section 551.072, Texas Government Code - Deliberation regarding Real Property.
A. Discussion regarding property purchases and matters concerning
property located at Northlake.
Discussed under Executive Session
Section 551.071, Texas Government Code - Consultation with City Attorney.
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B. Seek legal advice regarding the Deforest Road right -of -way.
Discussed under Executive Session
3. Work Session (Open to the Public) 1st Floor Conference Room
Mayor Hunt adjourned the Executive Session at 6:47 p.m. and convened into
the Work Session.
A. Nature Park Discussion.
B. Discussion regarding Oil and Gas Drilling Ordinance Revisions.
C. Discussion of Agenda Items.
Presented in Work Session
Regular Session
Mayor Hunt recessed the Work Session at 7:28 p.m. and opened the Regular
Session.
4. Invocation 7:30 p.m.
Councilmember Franklin gave the Invocation.
5. Pledge of Allegiance
Mayor Hunt led those present in the Pledge of Allegiance.
6. Consider approval of a proclamation naming Tuesday, January 8,
2013 as "Coppell Cowgirl Appreciation Day," and authorizing the
Mayor to sign.
Mayor Hunt read the proclamation for the record and presented the same to the
Coppell Girls Volleyball Team.
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
7. Citizens' Appearance
Mayor Hunt advised that no one signed up to speak.
8. Consider approval of minutes: December 11, 2012.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
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City Council Minutes January 8, 2013
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Tim Brancheau -,Councilmember Bob
Mahalik; Council member Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
9. PUBLIC HEARING:
Consider approval of the Barnes at Riverview Addition, Lots 1 R1 &
1 R2, Block A, Replat, being a replat of Lot 1, Block A, of the Barnes at
Riverview Addition to subdivide one acre of property into two lots to
allow for separate ownership, located at the southeast corner of Sandy
Lake Road and Riverview Drive.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
A motion was made by Councilmember Gary Roden, seconded by
Councilmember Wes Mays, to close the Public Hearing and approve the
Agenda Item subject to the following condition:
1) The filing of the executed Shared Parking Agreement with the Replat.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
10. Consider approval of The Villas of Southwestern, Final Plat, a final plat
to subdivide 3.87 acres of property for the development of seven (7)
single - family lots and two (2) common area lots on land located north
of Southwestern Boulevard, 1,060 feet west of Howell Street.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Aaron Duncan, that this Agenda Item be approved. The motion
passed 5 -2 with Mayor Pro Tern Tim Brancheau and Councilmember Billy
Faught voting against the motion.
Aye: 5- Councilmember Bob Mahal ik; Council member Wes Mays;Councilmember
Gary Roden; Councilmember Marvin Franklin and Councilmember Aaron
Duncan
Nay: 2 - Mayor Pro Tern Tim Brancheau and Councilmember Billy Faught
11. PUBLIC HEARING:
Consider approval of Case No. PD- 240R4 -HC, North Gateway Plaza
(Emerus Emergency Hospital), a zoning change request from
PD- 240 -HC (Planned Development- 240 - Highway Commercial) to
PD- 240R4 -HC (Planned Development -240 Revision 4- Highway
Commercial), to amend the Concept Plan and to attach a Detail Site
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Plan on 6.13 acres to allow the development of a two -story
hospital /medical /office building with a 19,929- square -foot hospital and
a 18,986- square -foot medical office located on the north side of SH
121, approximately 270 feet west of Denton Tap Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Joe Roberts, 10077 Grogans Mill Road, Ste. 100, applicant, addressed
questions of Council.
Brent Murphree, Dowdy, Anderson & Associates, 5225 Village Creek Dr., Ste.
200, engineer, addressed questions of Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Geri England, 748 Killbridge Ln., spoke against the item.
A motion was made by Councilmember Bob Mahalik, seconded by
Councilmember Billy Faught, to close the Public Hearing and approve the
Agenda Item subject to the following conditions:
1)Additional comments will be generated upon detail engineering plan review;
2) Construction of a deceleration lane on Denton Tap Road located north of the
southern drive, unless a traffic analysis is provided that proves otherwise;
3) Ensure the attached signage meets the size requirements of the Zoning
Ordinance, matches that of the office building to the east and to the northeast
(black reverse illuminated block letters) and meets the state requirements for
emergency signage (the word "Emergency" will be allowed to be white); and
4) A tree removal permit is required prior to the removal of any trees.
The motion passed 6 -1 with Councilmember Aaron Duncan voting against the
motion.
Aye: 6 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik; Council member Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught and Councilmember Marvin Franklin
Nay: 1 - Councilmember Aaron Duncan
12. PUBLIC HEARING:
Consider approval of Case No. PD- 259- SF -7/9, Blackberry Farm, a
zoning change request from SF -12 (Single Family -12) to
PD- 259- SF -7/9 (Planned Development- 259 - Single Family -7 & 9), to
permit the development of 82 single - family lots and five (5) common
area lots on 54.8 acres of land located on the north side of Sandy
Lake Road, approximately 750 feet northeast of Starleaf Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Mayor Hunt opened the Public Hearing and advised that no one signed up to
speak.
Megan Lozan, 225 Hwy 121, applicant, made a presentation to Council.
Terry Holmes, 225 Hwy 121, applicant, answered questions of Council.
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City Council Minutes January 8, 2013
A motion was made by Councilmember Marvin Franklin, seconded by
Councilmember Bob Mahalik, to close the Public Hearing and approve the
Agenda Item subject to the following conditions:
1) There will be additional Engineering comments during detailed plan review;
2) The 15 -foot paved alley must remain open at all times. If closed, the gates
must be equipped with a knox box;
3) The CLOMR flood study must go through the CDC and formal Corps
process;
4) The bridge structure exhibits must be signed /sealed by a professional
engineer;
5) The farm house at the subdivision entrance will not be used as a residence;
6) The traffic analysis may need additional study;
eliminating #7
8) The drainage from Hollywood Lane onto Blackberry Farms will need to be
accommodated;
9) The wetlands determination will need to be provided;
10) Tree mitigation fees modified in the amount of $125,000 must be paid prior
to construction; and
11) Park development fees are required in the amount of $1285 per lot.
The motion passed by an unanimous vote.
Aye: 7 - Mayor Pro Tem Tim Brancheau;Councilmember Bob
Mahalik; Council member Wes Mays;Councilmember Gary
Roden -, Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
13. Consider approval of the Blackberry Farm, Preliminary Plat, a
preliminary plat to subdivide 54.8 acres of property to permit the
development of 82 single - family lots and five (5) common area lots,
located on the north side of Sandy Lake Road, approximately 750 feet
northeast of Starleaf Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
A motion was made by Councilmember Bob Mahalik, seconded by Mayor Pro
Tern Tim Brancheau, that this Agenda Item be approved subject to the
following conditions:
1) There will be additional Engineering comments during detailed plan review;
2) The CLOMR flood study must go through the CDC and formal Corps
process;
3) The hike /bike trail portrayed on the Plan is a private trail maintained by the
HOA;
4) A tree removal permit and the payment of fees modified to $125, 000 are
required prior to start of construction;
5) The drainage from Hollywood Lane onto Blackberry Farms will need to be
accommodated;
6) The wetlands determination will need to be provided; and
7) Park development fees are required in the amount of $1285 per lot.
The motion passed by an unanimous vote.
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City Council Minutes January 8, 2013
Aye: 7 - Mayor Pro Tern Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
14. PUBLIC HEARING:
Consider approval of Case No. PD- 260 -R, Trinity River Kayak
Company, a zoning change request from R (Retail) to PD -260 -R
(Planned Development- 260 - Retail), to attach a Detail Site Plan on 1.5
acres of property to allow a convenience store and canoe, kayak,
paddleboard storage, rentals and sales to be located at 1601 E. Sandy
Lake Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
Pam Varnell, applicant, made a presentation to Council.
Mayor Hunt opened the Public Hearing and asked for those who signed up to
speak:
1) Davin Bernstein, 228 Hollywood Dr., spoke in favor of the item.
2) Daniel Andres, 220 Redwood Dr., spoke in favor of the item.
3) Brian Wilson, 1636 Goodwin Dr., Aubrey, spoke in favor of the item.
4) Ed Sircy, 714 Clayton Cir., spoke in favor of the item.
A motion was made by Councilmember Wes Mays, seconded by
Councilmember Marvin Franklin, to close the Public Hearing and approve this
Agenda Item subject to the following conditions:
1) The fire lane shall be concrete to meet the minimum standards. All other
paved areas can be an alternative material such as limestone, granite or
asphalt (Needs to be engineered);
2) The applicant will work with the abutting property owner to provide mutually
agreeable screening device along the southern property line;
3) Along the western property line provide an effective screening height of a
minimum of (6) six feet which may be a combination of wood fence and
retaining walls;
4) Provide a minimum (10) ten -foot wide landscape buffer area with evergreen
trees planted 40 foot on center along the western and southern property lines.
(Live Oaks 15 feet on- center are shown, revise to a minimum of 30 feet
on- center to assure survivability);
5) Work with staff to provide parking lot landscaping including the provision of
overstory trees as appropriate (Trees are recommended in the grass field
between the building and parking);
6) Outside storage for kayaks may be within the rear building setback of 20
feet;
7) The existing septic system may be retained but, must be inspected, certified
and brought up to code;
8) All existing and new buildings shall comply with applicable Building and Fire
Codes and State Accessibility Regulations; and
9) Coordinate with the City of Dallas and /or the Water Utilities department for
appropriate access.
The motion passed by an unanimous vote.
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City Council Minutes January 8, 2013
Aye: 7 - Mayor Pro Tern Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
15. Consider approval of the Trinity River Kayak Addition, Lot 1, Block A,
Minor Plat, to create a building site and establish necessary
easements for a convenience store and canoe, kayak, paddleboard
storage, rentals and sales to be located at 1601 E. Sandy Lake Road.
Presentation: Gary Sieb, Director of Planning, made a presentation to Council.
A motion was made by Councilmember Billy Faught, seconded by
Councilmember Gary Roden, that this Agenda Item be approved. The motion
passed by an unanimous vote.
Aye: 7 - Mayor Pro Tern Tim Brancheau;Councilmember Bob
Mahalik;Councilmember Wes Mays;Councilmember Gary
Roden; Councilmember Billy Faught;Councilmember Marvin Franklin and
Councilmember Aaron Duncan
16. City Manager Reports
Project Updates and Future Agendas.
City Manager Clay Phillips informed Council that the Dog Park and the
Branding Initiative will be on the next Work Session for the January 22nd
meeting. At the Work Session on Januray 29th, the sales tax /potential bond
election in November will be discussed, as well as the Board and Commission
Process and various volunteer opportunities.
Regarding future projects, West Sandy Lake Road and parts of Bethel and
Coppell Road will be scheduled for construction in the upcoming quarters.
Staff will be moving into the 265 Parkway Blvd. building towards the end of
February or first part of March. Finally, the contractor for the Kirkland House
has changed. Mr. Phillips noted that the house will be ready for the kick -off
event scheduled for April.
17. Mayor and Council Reports
A. Report by Mayor Hunt regarding the Metroplex Mayors' Meeting.
Mayor Hunt attended the Metroplex Mayors' Meeting where Andy Ritter was the
guest speaker. Mr. Ritter updated the group on the LBJ construction project.
The goal of the project is to move more cars through the corridor at a faster
pace. The estimated completion for the Preston /Greenville area is December
2013, with the final estimate of completion to be 2015.
18. Public Service Announcements concerning items of community interest and no
Council action or deliberation is permitted.
Nothing to report.
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19. Necessary Action from Executive Session
Nothing to report.
At this time, Council recessed the Regular Session and reconvened into Work
Session at 10:40 p.m.
Council adjourned Work Session at 10:48 p.m. and receonvened into the
Regular Session.
Adjournment
There ing no further action before the Council, the meeting was adjourned.
aren Selbo Hunt, yor
AT T:
Christel Pettinos, City Secretary
City of Copp ell, Texas Page 8