BM 2012-11-08 LBWILLIAM T. COZBY PUBLIC LIBRARY
LIBRARY BOARD MINUTES
November 8, 2012
The William T. Cozby Public Library Advisory Board met in regular session on Thursday,
November 8, 2012 in the board room of the William T. Cozby Public Library.
1. CALL TO ORDER: The meeting was called to order by Vice -Chair, Wednesday Foster
at 7:04 p.m. Other board members present were Saul Friedman, Stephen Charters, Janet Koester,
John Boyd, Sai Panguluri and Shashwat Chaturvedi. Staff in attendance were Library Director,
Vicki Chiavetta, Assistant Director, Jane Darling and Sr. Administrative Technician, Kim
McGrath.
2. APPROVAL OF MINUTES FROM THE OCTOBER 11, 2012 REGULAR BOARD
MEETING: Saul Friedman moved to approve the minutes and Stephen Charters seconded the
motion. All were in favor and the minutes were approved.
3. CITIZENS APPEARANCES: None
4. LIBRARY DIRECTOR'S REPORT:
Workload Indicators: Issues with the Pharos registration computer resulted in a
partial loss of statistics for October. Ebooks usage increased from 184 last year to
473 this year which is due to the new 3M ebooks available. They have been well
received. The library plans to add 150 new ebooks per month. These same numbers
were reflected in Tumblebooks which saw a large increase as well. Circulation was
slightly under last year's amount.
Programs: Coppell Reads "Meet the Author" night had a large turnout with 61
people present to hear author Stephen Harrigan. The library would like to continue
this type of program in the future. Star Wars brought in 86 people and Family Fun
Night had 82 attendees. On Sunday, November 11, the library will have a Veteran's
Day program where volunteers will read the names of veterans who have died in
service to this country.
• Non-resident Fee: The current non-resident fee of $40 per year will be charged to
all non-residents beginning January 1, 2013. A letter will be sent next week advising
non-residents of the new policy.
5. Capital Improvements: There are two options for funding improvements to the library.
One is a bond election and the other is a 4B sales tax which is currently in effect. Under
consideration is adding language to the current 4B sales tax to include improvements to the
library. The City Manager is planning to create a Capital Projects Steering Committee to submit
recommendations to the Council for funding capital projects. The City Manager would like to
have two library board members participate on the Capital Projects Steering Committee.
6. Strategic Plan Update: Vicki Chiavetta gave a brief update on the progress of the
Strategic Plan Committee which has met twice to discuss future plans for the library. One of the
subjects that has been discussed is a "community vision statement" which is a list of what the
committee would like the community to look like. A SWOT analysis was completed at the
second meeting. In addition, UNT students have put together some excellent facts regarding the
library from their surveys. The next committee meeting is Thursday, November 15.
7. Youth Advisor's Report: Sai Panguluri suggested having a larger table in the youth
area. Jane Darling explained this is not possible due to ADA requirements. Sai also suggested
having whiteboards for the study rooms or having one wall painted so that it could be used as a
"chalkboard". Shashwat Chaturvedi suggested more comfortable chairs in the study rooms. Sai
asked if the Storytime room could be used as a study room when not in use by the library. Vicki
Chiavetta said she will be meeting with the Library Director at the high school in two weeks to
discuss collaborations between the library and the school.
8. Library Board Goals and Objectives: No discussion.
9. 501 (c) 3 Foundation/Friends Group: Group will meet Monday, November 12.
10. Other Items: The Boards and Committee reception is December 11 at Town Center.
The group thanked outgoing member, Sai Panguluri for her service to the Library Board.
11. ADJOURNMENT: Vice -Chair, Wednesday Foster adjourned the meeting at 7:33 p.m.
Patricia Nicks, Library oard Chair
Z /)I- C
Kim McGrath, Sr. Administrative Technician
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